02/12/2004 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Thursday, February 12, 2004 6:00 p.m. workshop session
7:00 PM to review CIP
Eagan Municipal Center Rooms 2 A & B
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of January 16 2004 7:03 pm
D. Visitors to be Heard
(1) Eagan Men's Chorus 7:05 pm
(2) Eagan Women of Note 7:10 pm
(3) Recognition of Award - Cathy Bolduc 7:15 pm
(4) Civic Arena Report - Mark Vaughan Pages 3-6 7:20 pm
E. Superintendent's Update and Department Happenings Pages 7-9 7:30 pm
F. Consent Agenda 7:40 pm
G. Development Proposals 7:41 pm
H. Old Business
(1) Lexington Ridge Access Issue Page 10 7:42 pm
(2) Donor Naming - Gift Book 8:30 pm
I. New Business
(1) 8:40 pm
J. Water Resources Update 8:41 pm
K. Other Business and Reports 8:50 pm
L. Round Table 8:51 pm
M. Adjournment 8:55 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without
regard to race, color, creed religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance.
Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96
hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
Monday, March 15, 2004
ADVISORY PARKS COMMISSION
2003 MEETING SCHEDULE
(Terms extended through March, 2004)
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
13 17 14 19 16 14 18 15 20 17 15 15 12 15
Joseph Bari x X X X X X X X X X X X
Phil Belfiori x X X X 0* x 0* x 0* X X 0*
Margo Danner x X x x x x x x x x X X
Terry Davis x X X X X X X X X X X X
N. Mark Filipi x 0* X X X 0 X X 0* X 0* 0*
Elizabeth Perry x X x x X 0 x X x x 0* X
Dorothy Peterson x X X X X X X X X x X x
Richard Pletcher x 0* X X 0* X X X 0* 0* X X
Ken West x 0 0* 0 0 x x x x x x x
(alternate)
Melvin Williams x 0* X X 0 0 0 0 0 0 0 0
X = present O = absent O* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acauisition/Development Sub-Committee
Richard Pletcher N. Mark Filipi Joseph Bari
Melvin Williams Elizabeth Perry Phil Belfiori
Ken West Margo Danner
Liaison to Holz Farm Study Terry Davis
Dorothy Peterson Dorothy Peterson
UPCOMING MEETINGS: OPEN ISSUES
Proposed CIP workshops: 1. Novermber- Subcommittee meet with Friends of the Farm to
121503 6;00 7;90 p.m. discuss National Register of Historic Places- D. Peterson
1 7 04 5:30 7:30 p.m.
1-29-04 if needed; 6;30 7;09 .
2-12-04 If needed: 6:00 - 7:00 p.m.
Joint Council/APrC Meeting:
ADVISORY PARKS COMMISSION Terms extended
2003 MEMBERS through March, 2004
NAME AND ADDRESS TERM TELEPHONE TERM
START EXPIRES
FJOSEPH BARI 1999 651-454-8442 (H) 4/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) jbaril@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 4/2006
3671 Canary Way (1 yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us
MARGO DANNER 2001 651/454-5688 (H) 4/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS Chair 1997 651-452-2635 (H) 4/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
(3 yr. 2000) 452-2152 (Home fax)
Eagan, MN 55122-2690 (3 yr. 2003)
terry.davis@?stpaul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 4/2004
836 Overlook Place (3 yr. 1998) 651-687-9366 (H)
(3 yr. 2001) mark.filipi@metc.state.mn.us
Eagan, MN 55123
ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 4/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W)
Eagan, MN 55121 651-452-3201 (H)
elizabeth. a ulte.com
DOROTHY PETERSON Vice 2000 651-454-6532 (H) 412006
Chair (3 yr. 2000)
4337 Sequoia Drive (3 yr. 2003) norsk4337@juno.com
Eagan, MN 55122
RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 4/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil
KEN WEST 2003 651-687-9152 (H) 4/2004
600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W)
Eagan, MN 55121 (alternate)
MELVIN WILLIAMS 2001 651-994-6727 (H) 4/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa@citvofeaaan.com cmesko@citvofeagan.com polson@citvofeaaan.com jasfahl@citvofeagan.com
ahove@citvofeaaan.com emacbeth@citvofeaaan.com bwielde@citvofeagan.com 1-9-04
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.)
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@cityofeagan.com
Cherryl Mesko cmesko@cityofeagan.com
Paul Olson polson@cityofeagan.com
Jeff Asfahl iasLahi@cityoLeagan.com
Beth Wielde bwielde@cityofeagan.corn
Forestry:
Gregg Hove ghove@cityoLea_qan.com
Water Resources:
Eric Macbeth emacbeth@cityofeagan.corrm
Parks Planner/Landscape Architect
CJ Lilly cjlilly@cityofeagan.com
Recreation Staff:
Paula Nowariak pnowariakC)cityofeagan.com
Sonya Rippe srinpe@cityofeagan.corn
Cathy Bolduc cbolduc&)cityofeagan.com
Holly Champlin hchamplin@cityofeagan.com
Colleen Callahan ccalahan@Dcityofeagan.com
Cascade Bay:
Aaron Hunter ahunter@cityofeagan.com
Civic Arena:
Mark Vaughan mvaughan@cityofeagan.com
Community Center:
Sandy Breuer sbreuer@cityofeagan.com
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: FEBRUARY 9,2004
r77-- =7
REMINDER: The Commission decided they would meet at 6:00 p.m. to continue their review of the draft CIP. The
meeting will be held in Conference Rooms 2 A & B
ITEM A: Call to order
ITEM B: Approval of Agenda
ITEM C: Approval of Minutes of Regular Meeting of January 16, 2004
ITEM D: Visitors to be Heard
1. The Eagan Mens Chorus and Eagan Women of Note will make a brief
presentation to the Commission.
2. A recognition award recently presented to Cathy Bolduc will be shared with
the Commission.
3. Civic Arena Manager Mark Vaughan will provide a brief overview of arena
activities since his report in October.
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
There are no Consent Agenda items for review.
ITEM G: Development Proposals
There are no Development Proposals for review.
ITEM H: Old Business
1. Updated information is included in the packet outlining the City Council's
recent discussion relative to access to the Lexington Ridge development.
Safety concerns regarding the access from Diffley Road prompted the request
to again review access potential through Lexington Diffley Athletic Fields.
2. Staff will provide a follow-up to the Commission's previous discussion of a
gift book in conjunction with the recent Donor Naming proposal.
ITEM I: New Business
1. While the Commission was going to be asked to review a potential change to
the City's tree preservation policy, no formal request has been received.
Therefore, this item has been pulled from the agenda
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
1
ITEM K: Other Business and Reports
There are no items under this agenda item to review.
ITEM L: Round Table
Any items of concern th-at might
interest will be identified.
ITEM M: Adjournment
2
Date: February 9, 2004
Agenda Item: D-4; Civic Arena Report
Mark Vuaghan
Action
Cary of Eagan
Parks and Recreation MEMO Information Attachments
AGENDA ITEM: D-4; CIVIC ARENA REPORT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: MARK VAUGHAN, CIVIC ARENA MANAGER
r` ITEM OVERVIEW: Civic Arena 2003 3`d semester report. (September, October, November and
December.
BACKGROUND/HISTORY:
Traditionally the 3rd semester is the busiest part of the arena in the day to day operations. This
past semester came with the same protocol as years past plus a few added unexpected
maintenance items that have tested staff and budgets.
The activity the Civic Arena entertains can be judged in hours rented and dollars collected for
revenue. The following is a measure of success:
Ice Rental -exempt 1160.50 hours $178,447
Ice Rental - non exempt $ 18,350
Public skating 73 sessions $ 7,900
Open Hockey 44 sessions $ 3,507
Concessions $ 19,308
Skate Sharpening $ 4,103
Skate Rental $ 2,316
Revenue totals $233,931
• Please note some dollars collected in the 3d semester may account for 2nd semester
rentals.
The Civic Arena was host to another craft show sponsored by Four Star Promotions, seven High
School Hockey Games, three youth hockey tournaments and a 22 team adult men's hockey
league during the third semester.
3
Maintenance Issues
e Civic ena can no l
the buildings age, staff is seeing more frequent repairs of a significant nature. The 3rd semester
included the following maintenance or replacement of equipment:
Replacement of #4 compressor- West Arena $9,700
Motor replacement on Furnace for East Arena lockerooms $ 563
Replaced computer board to West Arena Furnace $ 482
Upsized Fan motor to Concession stand to remove heat $ 398
Balder Motor replaced on Green Resurfacer $3,294
Exhaust fan motor - West Refrigeration room $ 849
Boiler work $2,223
Total unexpected expenses in 3rd semester $17,509
Utilities
Other then labor, utilities make up the majority of expenses related to the operation of the Civic
Arena. Consequently, staff pays particular attention to rate increases and building usage.
Everyone is aware of the rate increase for natural gas that utilities have warned consumers about.
Attached is a brief overview of the affects of the rate increase and weather conditions that
impacted the civic arena during this period of time buy comparison to last years usage.
DATES NATURAL GAS ELECTRICAL
September 2003 $4,213 $3,692
September 2002 $1,984 $4,583
October 2003 $5,223 $5,865
October 2002 $3,617 $5,387
November 2003 $7,918 $6,047
November 2002 $5,370 $5,580
December 2003 $8, 720 $6,393
December 2002 $5,552 $5,909
4 month differences $9,551 more in (2003) $538 more in (2003)
Staff did prepare for increases in heating costs with the 2003 budget, but extra effort is being put
into conserving the natural gas usage at the Civic Arena in the operations. Examples have been
heater turned off in storage rooms, hot water heaters turned up, longer sleep cycles on lockeroom
furnaces and heat shut off overnights in the West Arena.
4
One notable savings has been on the electrical bill. The Civic Arena has saved about $12,000 in
being part of the rate 70 program during the 3ra semester. The savings is used to help off set the
cost of the generator that was installed behind the arena in the summer of 2003.
VENDING MAChIINES
The Civic Arena purchased coin operated vending machines for operation rather then vend this
out to a provider. The service was offered by an outside vendor in past with the Civic Arena
receiving 30 % of the gross sales. Receipts have already covered the cost of acquisition and now
staff is pursing adding another gum ball machine and exploring the benefits of operating our own
candy vending machines. Video games were also added to the mezzanine during the 3r semester
by Theisen Vending. Revenues to the Civic Arena have totaled $680 at a 46% from the vendor.
Other vending revenue dollars collected in the 3a semester included $3,505 from various
vendors.
DEPARTMENT HAPPENINGS
The Eagan Skate School had a total of 350 registered for the Fall skate school classes. The
transition of the new skate school director has gone very well. Preliminary numbers for the
skate school for winter session was about 485 registered students.
UPCOMING EVENTS
• Ice removed and turf installed the week of March 7 -12th
• South of the River Home and Leisure Show - March 19, 20 and 21St
• Dakota County Job Fair - March 25th
• Antique Arm's show - March 27th.
• Karate Tournament - April 16 and 17th
• National Gun Show - April 23, 24 and 25th
• Craft Show - April 30 and May 1St
• Ice Show - May 8th.
• International Outreach Center Church Festival - May 14, 15 and 16th.
.
• Dakota County Job Fair - May 20th
• Lacrosse Tournament - May 21, 22 and 23rd
.
• Jose Cole Circus - May 26 and 27th
5
.f-
~r f
w
This is a photo of the wedding held at the arena in August (2°d semester). You can see how
the facility was able to transform into a gathering space for events. The cost to rent the East
Arena is $500/day or $70/hour.
6
DEPARTMENT HAPPENINGS
February, 2004
Parks Division
• The skating rinks are in top condition, unfortunately the extreme cold of recent weeks has prevented
skaters from using them. And "yes Virginia", it can be too cold to make good ice on rinks. The water will
freeze too quickly and not melt into the existing ice surface to create the desired bond. The ice will soon
break away in large (dull) shards, much like broken glass. The ideal temperature range for flooding is
generally from 10 to 20 deg F, though that can also vary. The maintenance of rinks both during the week
and weekend will continue until conditions are prohibitive or use wanes.
• The maintenance staff has taken on a variety of indoor carpentry and repair projects to be completed
between now and the spring seasons. Several wood feature/carpentry enhancements are planned for the
Community Center.
• Following a meeting between representatives of the City Council and APrC, and subsequent approval by
the full Council, staff has submitted four preliminary grant proposals for consideration by the DNR.
Three of the proposals are for acquisition; 1) Portion of McCarthy for a trail, 2) Acreage on the south end
of LeMay Lake for an expansion of Moonshine Park, 3) Property on the west side of Holz Farm for
access and preservation. The fourth proposal is for the development and includes the construction of a
toilet/shelter building and trails at Thresher Fields. The finalized grant requests are not due until March
31. Staff expects to have input from the DNR regarding the feasibility of the individual projects to allow
time for a decision on the final submissions. At this point, neither the City or DNR are under any
obligation.
• The equipment for the installation of the new disc golf course at Northview Park has been ordered.
District 196 has agreed to make a cost share payment of $2000 towards the project. The total cost of the
course and discs will be just over $4,000. Installation is expected by late Spring. Both the District and
City are looking forward to using the course as part of various programs.
• Progress continues to be made on the addition at the Thomas Lake Park Pavilion. The structure is now
entirely enclosed and finished on the outside and the infrastructure is in place. Some carpentry and fixture
installation remain on the inside. The building will be ready for the summer reservation season.
• Snow is again being removed from designated trails throughout the City under a contract administered by
the Public Works Department. Nearly 54 miles are included in this years contract. Per current policies,
request to modify or add to the system can only be made annually, at the first Council meeting of April.
Criteria used in making decisions include; proximity to schools or commercial districts, proximity to
multi-family housing and connectivity with the existing winter trail system. To make a request or for
further information residents should contact the Superintendent of Streets at 675-5300.
Recreation Division
• The first Senior Birthday Celebration and New Member Recognition in the Lone Oak Room was held on
January 14th. More than 40 people gathered to celebrate the more than 130 Annual Sustaining Members
and Birthdays.
• Eagan seniors are planning a variety of card tournaments for the month of February.
• The second session of Rink Rats has begun with more than one and a half the number of participants than
the first session. Weather has been a major challenge with frigid temperatures and large snowfalls.
• Softball packets have been mailed out for the fast approaching summer season. Registration for returning
teams is March 1-5 and new teams March 8-12. There has already been a steady stream of inquiries
about the softball leagues.
• Planning has started for the concession season. Staff information will be going out within the next
month.
• The outdoor winter leagues are winding down. Mother nature has given us quite an array of weather
from freezing temperatures to tons of snow, but thankfully not too many cancellations.
7
• The Co-Rec Broomball league will be having a League Tourney on Saturday, February 14 at North River
Hills in Burnsville. There are 6 teams currently registered for this one day, double elimination
tournament.
• The spring / summer edition of the "Discover" activities brochure will be delivered during the week of
Feb 16.
• Plans continue for the Eagan Art Festival ( brought to the community compliments of the Eagan Art
House) scheduled to take place June 26 -27. The July 4" Fun Fest Committee is also working towards
their activities scheduled for July 2-4. Both events will take place on the festival grounds at Central Park.
• The Trapp Farm Park Tubing Hill reopened on Monday, January 26 after being closed for 30 days due to
lack of snow. It was only open for 2 days and then had to close for 3 days due to the below zero
temperatures and dangerous wind chills. The big snowfall over the January 31 weekend reopened the hill
to the delight of over 250 tubers. Let's hope the snow stays with us through the month of February!
• The Trapp Farm Park Tubing Hill has been open for 14 days as of Feb. 3. There have been over 1100
daily admission tickets sold. New this year was the option to buy a punch card for $14.00 which
included 10 visits. A savings of $6.00. Over 30 punch cards have been sold so far.
• The skating rinks have seen heavy use this winter. The below zero temperatures and dangerous
windchills closed the rinks for 3 days during the week of Jan. 28, but are now open again. Warming
shelters close if the air temperature is -10 or colder or the wind chill is -15 or colder.
• 90 people boarded 2 school buses and braved the snowy weather on Monday, Feb. 2 to attend the
Minnesota Wild Hockey game at the Xcel Center. Fans saw a great game and the Wild won 4-0. Tickets
for the Wild are a hot item, but these tickets were ordered in July. The Wild has a limited number of
tickets available for groups, and Eagan has taken advantage of this option for the third time. Participants
inquired about wanting to do this trip again. Plans are to offer 2 trips again next season.
• Even though the calendar says February, it's time to start the hiring process for this summer. Letters of
inquiry will go out next week to summer staf.
• The first Home School class offering will begin on Wednesday, February 11. The class is an Arts &
Crafts Sampler where children will focus on basic art media. This class is for grades K-5 and will be
held at the Eagan Community Center.
• Glacier after school program is in its last session. 65 children registered for the grant program and the
YMCA has approximately 25 regular students enrolled. Our programs were offered to both the grant
children and the YMCA students. Youth development is coordinating options for recreation Monday
through Thursday. Each day approximately 20 children are registered for these programs. Pilot Knob is
entering its third quarter. Youth Development is coordinating recreation programs Monday, Tuesday and
Thursday. Community education offered a program on Wednesday. Approximately 20 children are
registered. for each of our recreation options. The School age care program is coordinating tutoring for us
while we take registration. Registration typically begins slow and after parent teacher conferences the
attendance increases. Currently 7 students are registered.
• Staff attended the monthly Eagan Athletic Association meeting to share information about the experience
with the basketball program at Glacier and invite new opportunities.
• Information about target apartment complexes is being gathered from Community Development and
HUD approved housing assistance programs.
• School communication is being sent this quarter to identify the school to add for the 2004-2005 school
year. If possible 4th quarter programs may begin yet this year.
• Efforts are being made to coordinate funding / grant opportunities in a comprehensive look at recreation
needs. (ie: teens, low income, seniors, free community programs...)
• Eagan Teen Center / Programs: The local collaborative of teen programmers continue to work together
to develop programs and partnerships for program offerings.
• The teen center attendance varies daily. Due to the weather lately the numbers have decreased to an
average of 3-5 a day. The teen center coordinator has been visiting the schools and talking with the
students and their comments are: "oh yeah, I forgot about it, I've been sitting at home" and "It is too cold
to walk". There have been two impromptu parties at our teen center during regular hours. (12-15 girls)
8
• "Bring the Noise". Performances by "Hybrid" and "Monster and Crew, we well attended. Another band
"Lechba" has scheduled their CD release party with an opening band for February 27t. They will earn
cash for every paid admission.
• Birthday / Party packages are being designed to capitalize on the hours the center is closed, a teen / adult
audience who may be interested in renting the facility and having access to the resources of the teen
center. SADD is a local teen group interested in using the teen center this group has about 30-40
members. They may rent the facility or set their meetings during our open hours.
• Strategies are also being developed to capitalize on other audiences of the community center and the
resources of the teen center. (ie: 11-2 senior /adult pool play, pool / dart leagues...)
• This month Shakopee Park and Recreation and Scott/Carver County attended our E-TAB meeting to
check it out. Both of these agencies are trying to establish teen advisory boards.
• Cascade Bay has scheduled an informative presentation for the City Council and the Advisory Parks
Commission on Wednesday, February 25th at 4:00pm. Bruce Quay, Executive Vice President, Aquatic
Development Group Inc. is in town from New York to speak at the MRPA Aquatics Conference on
Thursday, February 26th, and has agreed to give a special presentation on the FlowRider®. The
FlowRider® generates a thin sheet of water that flows over a stationary wave form. The resulting "wave-
like" shape permits riders to slide down, carve a turn, and ride up the wave surface. The thrill of surfing,
skateboarding and snowboarding in a self-contained, compact, flexible, and safe design is a real crowd-
pleaser for youth. FlowRider® has won awards from both World Waterpark Association and the
International Association ofAmusement Parks & Attractions.
9
Date: February 9, 2004
Agenda Item: H -1; Lexington Ridge Access
Action x
Information
Ciry of Eagan Attachments X 1. January 27, 2004 memo
Parks and Recreation MEMO 2. Packet information
from 1-15-04.
AGENDA ITEM: H -1 LEXINGTON RIDGE ACCESS ISSUE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM DESCRIPTION: Review access issue to proposed development and make recommendation
to City Council.
BACKGROUND
Lexington Ridge has previously been before the commission for recommendation. The APRC
approved the proposed development, however, after the Commission's review in January safety
concerns were raised by engineering and public safety regarding the proposed access off Diffley
Road. Attached is a memo from Community Development's Director Hohenstein that provides
background and history. Also attached are the materials that were included in the January packet in
regards to the development proposal. The City Council, at its February 3 meeting postponed action on
the item until there is additional information. The Council has asked that staff bring back the
following information.
• Comparison of site impacts between R-1 single family and PD townhomes.
• Comparison of traffic impacts between R- 1 (8 units) park access and PD (16 units) Diffley
Road access.
• Analysis of initial public improvement costs, initial cost responsibilities and long term cost
responsibilities for road improvements comparing a public street through the park and the
combination of public and private improvements from Diffley.
• Comparison of other impacts - safety, conflicts with park events, available pedestrian access
to the trail system, etc., that may be more or less quantifiable as costs.
The Council has asked that this information be brought back to the March 1 Council meeting.
Department Directors are scheduled to meet on Tuesday, February 10 to begin this process. However,
given that the next Advisory Commission meeting is after the March 1 Council meeting, this item has
been added to this month's commission meeting. Unfortunately, the chronology of events will not
allow the packet to include any additional information generated at the 2/10/04 Directors meeting.
ANALYSIS
Not Available at this time
DISCUSSION
It's hoped that at least some information will be assembled by the time the Commission meets on
Thursday, but it is unlikely that it all can be assembled that quickly. Regardless, the Commission is
now afforded the opportunity to speak to this issue and share comments regarding the access for this
development through the park vs. Diffley Road.
10
Item: */j Lex%nyhn Ridge,
Aue5s
Attachment #
1. JcZoo4 A6 m
y t 1VI Vlll
S _ city of eagan
TO: TOM HEDGES, CITY ADMINISTRATOR
FROM: JON HOHENSTEIN, COMMUNITY DEVELOPMENT DIRECTOR
DATE: JANUARY 27, 2004
SUBJECT: LEXINGTON RIDGE ACCESS ISSUES
The Lexington Ridge Subdivision has been the subject of a number of land use applications and decisions
over the years. At different times, development proposals have included access to the property through park
property at the Lexington Diffley Athletic Fields. A long standing City policy position has been that, if the
property is to be developed, it should take its access from Diffley Road and not through the park. The
current subdivision application has been designed on the basis of this policy and proposes an access on
Diffley Road, west of the Lexington Water Reservoir and the park entrance.
In reviewing the details of the subdivision design, certain challenges associated with the direct access to
Diffley Road have been identified. While staff believes that the proposed design will provide feasible
access to the development site, a number of issues were also raised that the Planning Commission and City
Council should consider as it approaches a decision in this regard. As the staff report was being compiled,
the extent of the issues about the detailed design of the site access became apparent. At the staff meeting
this morning, it was determined that a more complete review of the issue be provided to the Commission
and Council so that the basis for the original policy is articulated and the nature of the specific access issues
is outlined.
Unfortunately, this discussion occurred after the Advisory Parks and Recreation Commission had already
reviewed the development as presented. As a consequence, the APrC was not informed of these issues and
has not had the benefit of this additional background.
Site Access Policy Background
In 1994 and in 2003, the City considered, but did not approve, development applications for the Remo
Caponi that proposed to take access through the Lexington Diffley Park site. The reasons for these
decisions were as follows:
• Necessity to Upgrade the Existing Driveway to City Street Standards. Approximately 600 feet
of internal access road would need to be realigned and widened to applicable City standards. The
ingress/egress points of 2 parking lots would need to be realigned and possibly relocated possibly
resulting in the loss of parking capacity. An existing trail, outfield fencing and landscape beds could
require relocation. Because the road would terminate at a private street, a cul-de-sac would be required
resulting in the potential loss of additional parking stalls/ park space.
• Variance Requirements. The existing maintenance garage, US Cellular/PD cell building and out
field fences may fall within the road right of way. The road length may exceed that allowed for a road
with a cul-de-sac terminus.
• Conflict with Park Use. The park is used on a daily basis from late April to October for youth and
adult athletic activities. This includes all day weekend tournaments. On most game nights the lots are
filled with overflow into the driveways and reservoir lots. A turnover of spectators or fans can be
expected approximately every 1-1/2 hours, more frequently on weekends, resulting in heavy traffic and
back ups/stacking at the park entrances. Residents of the development may experience difficulty entering
or leaving during such times. Many park users are unattended youth who arrive on foot or by bike and see
the ENTIRE park as a recreational opportunity. This includes trails, lots and roadways.
• Conflict with Maintenance Activities. The existing maintenance garage is separated from the
fields by a driveway which has a predictable pattern of use, that being the evenings. Maintenance
equipment and employees are constantly crossing throughout the day. The potential for conflict is
heightened by the routine daily traffic from the development.
• Inconsistency with Park Ordinances. No persons or vehicles are allowed within a park after
11PM. Determining who is a park user and who is a resident of the development may be difficult,
especially when it comes to the issue of parking on or near the new public street within the park.
• Precedent. There are properties throughout the City that could be conveniently served by providing
access through park property. Should this suggestion become a reality, a specific set of criteria for the
consideration of such requests would need to be created. To date that has not been necessary as the
current policy does not allow for such.
• Maintenance. The City does not currently plow the park roads and lots that are not programmed
for activity during the winter. Becoming a public road would require that the City maintain it to the
connection with the private street. This would potentially have to be considered as a priority as there are
no alternative routes.
• Cost. The source of funding for the road improvement has yet to be determined and future street re-
construction / overlay would be the city responsibility as the "benefiting" property.
Diffley Road Site Access Issues
In response to the City policy regarding access to the site, the developer of the Lexington Ridge proposal
worked with the County Highway Department and the City Engineering Division to identify access location
and design issues for the Diffley Road access. In order to address sight distance, slope maximums, the need
for a median to prevent left turns and other issues, an access point near the east end of the development
property was chosen.
This access would be limited to right in-right out movements because of the absence of a left turn lane and
prohibitive cost of installing one. The current median that establishes the left turn lanes at the intersection
between Lexington Way and the Park entrance would act as a barrier to left turns for westbound traffic and
left turns out of the development. Despite this being the best potential direct access to the site from Diffley
Road, the following issues were identified in the staff review regarding challenges this location presents
from public safety and operational and maintenance standpoints.
Public Safety Issues
• Emergency Vehicle Access. With the proposed access design, emergency vehicles attempting to
access the subdivision from westbound Diffley Road would be required to make a u-turn from westbound
to eastbound Diffley. Given the traffic speeds and limited visibility from both directions, there are
concerns about the safety of this u-turn. Public Safety staff doubts that a full sized fire vehicle could
actually make a u-turn on Diffley Road, even with the additional right turn lane planned for eastbound
Diffley.
• Illegal U-Turns. History tells us that even with a posted no u-turn and occasional enforcement
efforts, that some motorists on westbound Diffley will attempt u-turns to gain access to this subdivision.
Traffic speeds and limited visibility make this a very dangerous violation.
• Turning Options. For those westbound vehicles who wish to access the subdivision, but not make
the illegal u-turn at the end of the traffic median, it is likely that they will turn on either Amberleaf Trail,
or Malmo/Blueberry in order to turn around to go east on Diffley. This may not present a problem in the
legal sense, but could result in additional complaints from residents of those streets.
Operational and Maintenance Issues
• Traffic Speeds. The speed limit on County Road 30 (Diffley Road) is posted at 45 mph. Observed
travel speeds are more commonly 45 - 55 mph due to hills. Stopping and sight distance is limited to the
west.
• U-Turn Traffic Conflicts. There is a potential for "U" turns on Diffley creating rear-end safety
hazards. Potential for development traffic to make illegal/improper left turns into oncoming County Road
traffic to access west bound Diffley.
• North Facing Hill. The internal street would be on the north slope of wooded hill side resulting in
freeze/thaw snow and ice concerns (Private street and related maintenance responsibilities create a
burden for association resulting in future request for City maintenance).
Mitigation Requirements
To address the issues outlined above, the proposed access alignment can be expected to require the
following mitigation steps:
• Additional signage, enforcement and advance warning signage on Diffley Road.
• Potential need to extend median to the west. Restrictive/Prohibitive movement sign installation with
related enforcement.
• Construct street to City standards to allow future takeover by City if Association can't/won't
maintain it in a safe manner.
As noted above the purpose of this memo is to reiterate the reasons for the City policy to date to prohibit
development of this property from having street access through the park, while acknowledging that the
proposed access location on Diffley presents challenges as well. This is intended to provide decision
makers with additional background on which to make final decisions with respect to this development
proposal and the access to it.
If you have any questions, please let me know.
Item: f/-I. LeXi n Ridye,
Axe e: JanuaryI5, 2004
is G-2; Lexington Ridge -
Attachment #z. Packe,L InArn""h'n X Millerville, Inc.
City of Eagan a?tracuwcnts Fil 1. Location Map
Parks and Recreation MEMO 2 a Plan
3. G Site Plan
4. Elevations (4)
AGENDA ITEM: G-2; LEXINGTON RIDGE - MILLERVILLE, INC.
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Lexington Ridge development,
BACKGROUND/HISTORY:
The applicant is requesting approval of a Rezoning from R- 1, single family residential to PD,
Planned Development, a Preliminary Subdivision (Lexington Ridge) to create 17 lots and 16
townhome units and a Preliminary Planned Development for property located at 4225 Lexington
Way.
In July 2003, an application for an eight lot subdivision (Lexington Ridge) was proposed for this site.
The proposal indicated access to these lots would be through Lexington Diffley Athletic Fields. The
City Council denied the subdivision; one major contributor to the denial was the access through the
park. The applicant withdrew the application prior to Findings of Fact For Denial were adopted.
After withdrawing the subdivision application from July the applicant reapplied for a similar
subdivision with access via Diffley Road. After Dakota County Plat Commission review and
comments the applicant withdrew this application based on the expense to upgrade Diffley Road, the
applicant has a new proposal, with a higher density that should alleviate the cost of upgrading Diffley
Road for the new access.
There is an existing single family home on the subject site and several out buildings. The existing
single family home has access through the Lexington/Diffley Park by easement. The subject property
has frontage on Diffley Road, there are many mature trees and vegetation throughout the property,
and there is significant topographic changes on the north side of the lot.
PARKS AND TRAILS DEDICATION:
Parks
The Development is located adjacent to Lexington-Diffley Park. A cash park dedication is suggested.
Given the close proximity to Lexington-Diffley Park and amenities including the skate park, as well
as the Caponi Art Park to the west, it may be advantageous to recommend that a portion of the
Developments landscaping requirement (there is no tree mitigation required) be utilized to enhance
and/or create a vegetative buffer on the east, west and south side of the development.
9
Easement
The current owner of the single family home on the subject parcel is allowed access through the park
as the result of a long standing easement. With the advent of this Development and the resulting
access directly to Diffley Road, it would be adviseable to void the access easement and require the
removal of the existing gravel driveway, installation of a curb and reestablishment of turf.
Trails
The Developer has proposed to construct a bituminous trail extending from the east border of the
Development to an internal park trail. Unlike a typical connector trail that passes through a
development or connects one neighborhood to another, the trail would essentially dead-end at the
boundary of the development and thereby have minimal benefit to park users or the public other than
those living in the development. The construction of the trail, along the alignment shown, would have
minimal impact on the park or its amenities.
Because of the minimal public benefit, it is suggested that construction of the trail, and associated
landscaping, as shown, be allowed with no credit given towards what would then be a full cash trails
dedication.
TREE PRESERVATION:
A tree inventory submitted with this application indicates that there are one-hundred seven (107)
significant trees in the inventory. Individual tree size and species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Oak 24" 10"-41 36 32%
Conifer 12" 9"-21" 32 28%
(Pine, cedar, spruce)
Birch 10" 8"-12" 12 11%
The balance of the tree inventory is comprised of box elder, elm, black cherry, cottonwood,
hackberry, ash, and apple trees averaging 20" in diameter. The development as proposed will result
in the removal of thirty-nine (40) significant trees (37.4 % of the total). According to the City of
Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal
(single-phase, multiple-lot, multiple-unit residential) is set at 47.5% of the total significant trees.
With a proposed removal less than the allowable amount, there is no required tree mitigation for this
proposal.
In an attempt to maximize tree preservation, the applicant intends to preserve several large trees
adjacent to areas to be graded. The preliminary grading plan submitted shows proposed grade lines
occurring inside the CRZ of several trees that are to be preserved on site (tree #191, 198, 201, 202,
203, 220, 233, 234, 257, 262, 285, and 1009). To ensure survival of these preserved trees, staff is
recommending that a long-term tree survival plan be prepared by a certified arborist and implemented
on all trees with encroachment into the CRZ. Also staff is recommending that the applicant
communicate with city forestry staff in the actual placement of tree protection fence around these
trees. No encroachment is to occur inside tree protection areas.
WATER QUALITY/WETLANDS:
This proposed 5.9-acre single-family subdivision is located in the City's J-watershed. Stormwater
from 1.3 acres of the site is proposed to drain off site. Stormwater from the remaining 4.6 acres is
proposed to drain to a low-lying area in the northeast corner of the parcel and then into the City's
stormwater system, which eventually connects to City Pond JP-8 in Patrick Egan Park. Pond JP-8 is
one of the City's Class III - Scenic Recreation waterbodies, according to the Water Quality
Management Plan.
10
The required volume and area of water quality treatment ponds are based on the impervious
proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and
walks). With an impervious proportion of approximately 12 percent, a minimum, wet-pond volume of
.19 acre-feet and a maximum depth of 6 feet would be needed to treat stormwater. An outlet structure
acceptable to City standards would need to be installed.
However, the developer is not proposing to construct the stormwater treatment pond, but to use an
existing low-lying area for stormwater infiltration and temporary storage. Part of this low-lying area
also is on City of Eagan park property. The developer modeled the area assuming a vertical wall at
the property line to demonstrate that all ponding can be accommodated within the Lexington Ridge
project, but this is not likely to occur in reality. The developer believes that constructing a basin to
contain the stormwater on-site would have more impact to City park trees than allowing the
stormwater to infiltrate and temporarily store in the low-lying area.
The developer may need to address any questions the Commission has about the following:
1. The real extent and duration of any temporary storage of stormwater, runoff, relative to City
park trees, and
2. assurance that the infiltration capacity of the soils in this low-lying area will remain the same
over time versus being diminished by gradual siltation.
There are no jurisdictional wetlands associated with this site.
Significantly steep slopes on this parcel raise concerns about erosion control, particularly where
land is proposed to be severely disturbed to construct roads, install storm sewer lines, and
establish building pads.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. The Development shall be responsible for a cash park dedication.
2. The Development shall satisfy a portion of the landscape requirement by creating and/or
enhancing a vegetative buffer along the east, south and west property lines.
3. The Development shall be allowed to construct a trail and, associated landscape berms, extending
from the development to an existing internal park trail. The alignment, location and specifications
to be approved by the City. No trail dedication credit shall be given for said trail or landscaping.
4. The Development shall be responsible for a cash trails dedication.
5. The existing access easement through the City park shall be voided and the gravel portion of the
existing driveway access restored to a turf condition and a curb section installed by the
Developer.
6. To ensure survival of preserved trees, #191, 198, 201, 202, 203, 220, 233, 234, 257, 262, 285, and
1009, a long-term tree survival plan shall be prepared by a certified arborist and implemented on
all trees with encroachment into the CRZ. Also staff is recommending that the applicant
communicate with city forestry staff in the actual placement of tree protection fence around these
large preserved oaks.
7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety
netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever
is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees).
11
8. To require that the applicant contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with
the approved Tree Preservation Plan and placement of the Tree Protection Fencing.
9. The commission may want to recommend or get some kind of assurance that the developer is
accountable for stormwater that may not infiltrate sufficiently (now or in the future) to avoid or
minimize impacts to City park trees.
10. A cash dedication in lieu of on-site water quality ponding should be required for the remaining
1.3 acres of this development
12
Y-l Item: L•eYJnOn R; d5e.
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Development/Developer: Lexington Ridge
Application: Rezoning, Preliminary Subdivision, Preliminary PD
Case No.: 27-PS-24-12-03
Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N
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cit of Gci an THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E
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Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF JANUARY 15, 2004
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on December 15,
2003 with the following Commission Members present: Joe Bari, Margo Danner (arrived late), Terry Davis, Liza
Perry, Dorothy Peterson, Richard Pletcher, and Ken West. Members Filipi, Williams, and Belfiori were not present.
Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul
Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special
Projects; and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
Member Peterson moved, Member Perry seconded with all members voting in favor to accept the agenda as
presented.
APPROVAL OF MINUTES OF DECEMBER 15, 2003
Member Perry moved, Member West seconded, with all present members voting to approve the minutes of
December 15, 2003.
VISITORS TO BE HEARD
EAGAN ATHLETIC ASSOCIATION
Dave Mact, new president of the Eagan Athletic Association (EAA), described recent activity of the
association. He described the 10,000 to 12,000 participation statistics, noting it is one of the largest in the state. He
highlighted the 13 sport offerings overseen by EAA. He cited the strong relationship EAA has had with the City of
Eagan for many years. He said the biggest challenge facing EAA right now is availability of green space, for soccer
in particular, especially in light of fields at Blue Cross/ blue Shield no longer being available. He noted that the
group is looking forward to the use of Thresher Fields as an alternate for the Blue Cross site. He said the growth of
interest in Lacrosse makes space allocation competitive.
EAA Vice President Dave Unmacht said the group would like the City to consider lighting to expand the
use of space. He said they would like to partner with the community to identify amenities that don't currently exist,
but might be desirable. This investigation would look at the interests of residents, City of Eagan, and schools to see
what might be plausible in the near future. He said EAA may be open to working with all partners to benefit the
community. Chair Davis thanked the EAA representatives for sharing their interests and information.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendent of Recreation Jeff Asfahl provided the APrC with an overview of current events in the
recreation division. These items include:
• Winter leagues are under way.
• Spring Basketball and Volleyball leagues will be offered at the Community Center late March through
early June.
• Discussion of the Eagan Senior Program Advisory Board.
• Don't Break the Ice Fest will be February 7th at Blackhawk Park.
• Planning is underway for the Eagan Art Festival, June 26-27.
• Spring/Summer edition of the Discover brochure will be delivered the week of Feb. 16.
• Space allocation for Lacrosse programs will be challenging due to demand.
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 2
Chair Davis expressed excitement to hear of the heightened activity levels for teens and seniors. He asked
if ce -been resolved-Asfahl-said-these were being worked on.
Superintendent of Parks Paul Olson provided an overview of current events in the Parks division:
• Most rinks were open during the holiday season due to maintenance crew efforts.
• The "Pond Rink" at Central Park is now open, and the gazebo has been winterized.
• Staff has fielded calls requesting the City clear or flood adjacent ponds. The City does not do this.
• A large drainage structure has been installed under the walking trail around Blackhawk Lake.
CONSENT AGENDA
There were no items for the APrC to review under the Consent Agenda.
DEVELOPMENT PROPOSALS
LONG ACRES- MANLEY LAND DEVELOPMENT
Water Resources Coordinator Eric Macbeth said the application for wetland replacement was received
recently, and the proposal submitted by the developer meets requirements. City Forester Hove said he received a
tree preservation plan on Monday, January 12h, and that the applicant has completed the mitigation plan. He
reviewed an updated memo outlining changes from the original mitigation plan. Frank Blondel, a representative
from Manley Land Development was present to address any questions the APrC had.
After further brief discussion, Member Peterson moved, Liza Perry seconded, with all present members
voting to make the following recommendations to the City Council regarding this development:
1. The Development shall be responsible for a cash parks dedication.
2. The developer shall construct an 8' wide bituminous trail to City standards within the "drainage and utility"
easement located between lots land 8, extending from an accessible curb to the north property line. Said
trail to be constructed prior to the construction of homes on lots 7 and 8. The construction value of the trail
shall be credited towards the trail dedication for the Development. Any remaining balance due shall be
satisfied through a cash dedication.
3. To require that the applicant fulfill required tree preservation mitigation through the installation of two
hundred twenty-eight (228) category A trees to be installed on site, (this is an equivalent of 659 category B
trees) with the balance of forty-three (43) Category B trees to be installed off the site at the Piney Woods
subdivision site, mostly on the west side of the created storm-water pond that is shared with Holz Farm
Park. A tree mitigation (landscape) plan will be prepared for this tree planting area and approved by city
staff before tree installation commences during spring 2004.
4. To require the applicant to continue to work with city staff to identify additional opportunities for
preservation during development.
5. To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety
netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved on-site.
6. To require that the applicant contact the City Forestry Division and set up a pre-construction site inspection
at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
7. The development shall meet the City's water quality requirements primarily by creating a minimum
stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6 acres. Stormwater
treatment ponds should be constructed according to NURP standards with a maximum depth of 6 feet, a
10:1 aquatic bench from the normal water level, and an outlet structure according to City design standards.
8. A formal wetland replacement and monitoring plan application must be submitted to the City for separate
action by the City Council.
9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary of the wetland
should be maintained before, during and after construction.
Chair Davis moved, Member Peterson seconded, with all present members voting to accept the Wetland
Replacement plan.
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 3
LEXINGTON RIDGE- MILLERVILLE, INC.
Director Ken Vraa provided background on the Lexington Rage developmen pY sal-a i-6--amt
townhome development at 4225 Lexington Way. He discussed the access proposal off Diffley Road and how the
City would work with the applicant on changes to the Water Quality and Tree Preservation plans.
Water Resources Coordinator Eric Macbeth described the water drainage patterns, which would flow
toward the northeastern portion of the site. Macbeth said Engineering has indicated water would infiltrate to the
northeast portion of the site. The developer felt the impact to the wetland would be more significant with change to
the storage area.
City Forester Hove explained trees in the area are accustomed to water, speaking to the issue of how long
they can stay partially submerged. He said the key is how much water is standing, and how long the trees would
remain submerged. Hove shared photos of the low area, with a bisection line indicating park property and private
areas.
A representative of the developer said he met with City staff. While the developer has talked with the
County, no formal meeting has yet taken place to determine access. The developer has also discussed access issues
off of Diffley Road, an option being a "right in-right out" from the development. The access point has been
changed to the east side of the property since the last plat proposal. Member Pletcher asked if the buildings would
be less visible from the road with this configuration. The developer said it was probably "a wash."
The developer's engineer, Paul Davidson, showed an access near a raised median off of Diffley Road. He
detailed the storm sewer through the catch basin to low-lying areas. He said they looked at the low-lying area as a
storage/treatment pond initially. He showed the impacted areas of infiltration after a storm event 2 hours after the
event, and 18 hours after the event. By the 18 hour mark, water retention would be off park property completely.
Davidson showed the proposal to raise the inlet, and described the effort to use conservative rates of
infiltration. He doesn't believe there would be more than 18 to 20 hours of impact to Lexington-Diffley Athletic
Fields. Member Davis asked how much acreage of runoff would flow to the pond on the Tony Caponi property.
Davidson said 4.7 acres of the site would flow to the northeast lowlands, 1.3 acres would flow off-site. Member
Peterson asked what the elevation of the pipe would be. Davidson said the inlet would be an elevation of 942, and
the outlet would be 939.1.
Water Resources Coordinator Macbeth expressed comfort with the option and information presented by the
developer. Member Perry asked about the potential to establish a clause in the homeowner's association that would
make it the resident's responsibility to ensure the runoff plan and basin would work as proposed. The developer
said it would be possible to include such a clause.
Chair Davis asked whether a single-family development would have been responsible for ponding if the
ponding didn't work, or if this is something that would be unique to the multiple-family dwelling. Director Vraa did
not know whether there would be a difference. Chair Davis expressed concern that there may be greater demands
placed on associations than there would be in the case of single-family homes. The developer again expressed that a
clause could be put in association by-laws.
Director Vraa reviewed the parks and trails dedication issues and recommendations. Chair Davis asked
what the price range of the units might be. The developer estimated $600,000 per unit.
Eagan resident Steve Cox, who serves on the Board of Directors for the Caponi Art Park, noted how the
plat is surrounded on all sides by park, how it sits on top of the hill overlooking several components of Caponi Art
Park, specifically the amphitheatre. He expressed the Art Park's disappointment to see this plat developed because
it is right in the middle of the park, and would basically become part of the park experience. He requested
consideration of fencing to delineate the separation of the residential area from the Art Park, to avoid noise and light
intrusion.
Chair Davis asked what kind of fence Cox would like to see. Cox said some sort of solid fencing. Member
Perry noted that nobody came forth to express concern with the previous plat proposal, reviewed at a prior APrC
meeting. She asked Cox to define "significant traffic," one of his expressed concerns. She noted that creation of a
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 4
fence seems to run contrary to maintaining an open space area. She noted that noise from Diffley Road already
exis1sin t__h_e same relative area.
Mr. Cox said he wasn't really aware of the first proposal, and noted that his concern has nothing to do with
the density of house, whether it's single family or multiple family residential units. He cited an estimate of 6
automobile trips a day per household coming from a multiple family residential unit as a major concern. Member
Perry asked if the Caponi Art Park Board had approached the land owner to inquire about purchasing the property.
Cox replied that it wasn't available and that it had been on contract for quite some time.
John Ward, a representative of Friends of the Eagan Core Greenway (FECG) noted that the greenway
includes the proposed plat parcel, and expressed concern about difficulty in access from Diffley. He noted that the
Lexington/Diffley intersection is already a busy place. He described flooding that had occurred along Diffley
several years ago, and noted trees would certainly be impacted in the case of another flood. He stated his desire to
keep this parcel "green."
Tony Caponi, adjacent landowner and proprietor of the Caponi Art Park described his efforts to have the
City purchase the property several years ago. He had been under the impression that the landowner, his son Remo
Capon, would not sell the land, that it was supposed to become part of the Art Park. He described the hill that lies
to the west of the parcel, on Art Park land. He noted County and City efforts to keep the slope steep. He said
erosion is a constant problem, and expressed concern that development would increase this problem. He said houses
can be built anywhere else.
Chair Davis asked where the erosion occurs. Caponi said it generally happens on the north side of Diffley,
and headed toward the pond on the parcels south of Diffley, near the amphitheater. He feels it is necessary to
protect participants and visitors to the Art Park, and that the Art Park is vital to the mental and physical health of the
community. He said there is plenty to be lost by developing the property.
Chair Davis asked for elaboration regarding the erosion issues to the south. Director Vraa said erosion
does occur in that area. Chair Davis asked what the impact of 1.3 acres of runoff from the development would have
on erosion. Developer Ray Miller responded that this plan may actually reduce overall erosion. Chair Davis asked
how much runoff is directed to the south now. Miller said that it was a small portion, not significant.
Miller said he is not opposed to parks. As the developer, he asked if this was going to be park property
from the onset. Miller added that iif anyone was interested in purchasing the property for park, he would step away
and allow it. If not, he wants to be the one to develop it. He stated a fence wouldn't help with site line or noise
problems, that in fact he has some concern about the noise from the amphitheater, but hasn't made an issue of it. He
noted a dip between the developed area and where the hill and downslope begins, a 6' crest that would shield a great
deal of the activity on both sides. Member Davis asked if there were trees on the crest of the hill. Miller shared a
photo of the trees and open space.
Member Perry asked if there had been a posting on the property to notify people of pending development
proposals. Miller said yes, and three letters have been sent to neighbors surrounding the area. Member Pletcher
noted that the role of the APrC is to address the parks dedication, trails dedication, water quality, and tree
preservation issues presented in a plat to ensure they meet the requirements. Miller noted that the density of the
property would, by zoning alottment regulation, allow 21 units on the property, and Millverville, Inc. is proposing
16. Member Pletcher noted that with all due respect for Mr. Caponi and his work on the Art Park, he has to fulfill
his duty and address the issues assigned to the Parks Commission.
Following further brief discussion, Ken West moved and Elizabeth Perry seconded a motion to make the
following recommendations to the City Council regarding the Lexington Ridge development. All but one present
member of the Commission voted to recommend approval. Member Danner abstained from voting, citing `not
being ready to make a decision.'
1. The Development shall be responsible for a cash park dedication.
2. The Development shall satisfy a portion of the landscape requirement by creating and/or enhancing a
vegetative buffer along the east, south and west property lines.
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 5
3. The Development shall be allowed to construct a trail and, associated landscape berms, extending from the
development to an existing internal park trail. The alignment, location and specifications to be approved by
the City. No trail dedication cre t sh_aIl a given or said rail or laan~sscapmg.
4. The Development shall be responsible for a cash trails dedication.
5. The existing access easement through the City park shall be voided and the gravel portion of the existing
driveway access restored to a turf condition and a curb section installed by the Developer.
6. To ensure survival of preserved trees, #191, 198, 201, 202, 203, 220, 233, 234, 257, 262, 285, and 1009, a
long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with
encroachment into the CRZ. Also staff is recommending that the applicant communicate with city forestry
staff in the actual placement of tree protection fence around these large preserved oaks.
7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall
be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved on-site and off-site (i.e. park trees).
8. To require that the applicant contact the City Forestry Division and set up a pre-construction site inspection
at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
9. The developer shall be required to get some kind of assurance that the developer is accountable for
stormwater that may not infiltrate sufficiently (now or in the future) to avoid or minimize impacts to City
park trees. This is to be handled through bylaws of the homeowners association which stipulate that the
homeowners association is responsible for fixing the situation should the stormwater not infiltrate
sufficiently and the trees on park property are compromised.
10. A cash dedication in lieu of on-site water quality ponding should be required for the remaining 1.3 acres of
this development.
11. The concerns addressed by the Advisory Commission regarding the location of this development, in
particular being surrounded by park property, should be forwarded to the Advisory Planning Commission
for consideration during their review of this proposal
Member Pletcher asked where, in the state regulation governing timeframes for development, this plat
was. Miller said they are closing on the property the next day, before Planning and City Council meet. He also said
they have waived the time requirement.
Chair Davis said he was struggling with the decision because the houses are in the middle of a greenway.
He noted that nothing on the plan seems intrusive to the parkland, and that erosion to the south is occurring now, and
that runoff may actually decrease with development. Member Perry suggested recommending their concerns about
the interruption of land uses be presented to the APC for their consideration at the next meeting.
SYCAMORE PLACE- EPIC DEVELOPMENT
Director Vraa presented background into Sycamore Place, a 14 unit single family residential proposed plat
at the north end of Sycamore Court. City Forester Gregg Hove presented the tree mitigation proposal, noting there
are 231 significant trees on the site. He shared photos of the site, including the scattered larger oaks. He said the
developer proposed to remove 180 of these trees. He described the replacement plan for these trees.
Water Resources Coordinator Eric Macbeth explained the water quality proposal, noting that the developer
proposed to create adequate stormwater treatment volume by excavating the natural wetland on the site. He said 1/3
of the acreage would drain to the northeast, and .6 acres to the west. He presented an overall wetland review.
Developer representative Rich Raggens said there is an issue of a culvert that drains to the site, and he
raised the site to allow drainage. Greg Murray, resident at 4812 Weston Hills Drive, showed pictures of areas near
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 6
the proposed site taken in April of 2003. The pictures illustrated standing water on the site, on existing wetland. He
expressed concern that when the "bowl" gets filled, it is unclear where the water will go. He expressed concern also
for es hs`hing a 6' po d vvhen-there are-lats ofchildren in the-wea -ie-is concerned about the proposed-cu vert
and how it will impact the surrounding acres, and loss of trees on the site.
Randy Hedlund, project engineer, said the pipe is 2' too high, and said he is unclear as to why it is located
where it is. He said 40,000 cubic yards need to be brought in to fill this area. He said the developer has done
calculations of 100 year and back-to-back 100 year flood events, and assumed a clogged inlet to establish where the
building pads would be set. Chair Davis asked where the lowest point on the property is. The developer noted the
northwest area. The engineer said if there was an event that the pipes didn't flow, there is emergency overland flow.
Member Peterson asked what happened to the pond during the Mega Storm in 2000. Water Resources
Coordinator Eric Macbeth said he didn't know for certain. Member Davis asked for further clarification of tree
mitigation efforts for the site. City Forester Hove briefly explained the efforts. Member Davis said it seems like a
lot of trees removed at first look, but noted Eagan's strict tree ordinances and the mitigation efforts.
Member Peterson moved, Member Pletcher seconded, with all attending Commissioners voting in favor to
make the following recommendations to the City Council regarding the Sycamore Place development.
1. The Development shall be responsible for a cash park dedication.
2. The Development shall be responsible for a cash trails dedication.
3. The applicant shall be required to fulfill required tree preservation mitigation through the installation
of forty-two (42) category A trees to be installed on site, and through the installation of fifty-five (55)
category A trees to be installed off-site at the proposed Woodland Place subdivision.
4. A tree mitigation plan shall be submitted for Woodland Place subdivision.
5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting)
shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant trees/woodlands to be preserved on-site.
6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at
least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
7. A minimum wet-pond volume of 0.45 acre-feet covering an area of 0.23 acres shall be required. The
pond shall have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water
level.
OLD BUSIN.ESS
DONOR NAMING POLICY
Beth Wielde, Research and Special Projects, gave a brief introduction into the Donor Naming policy,
noting the draft had been reviewed by the City Attorney. She introduced Member Pletcher's comments, and turned
the presentation over to him.
Member Pletcher first recognized the efforts of workshop participants, Joe Ban, Dorothy Peterson, and
Margo Danner, and staff, Director Vraa, Superintendent of Recreation Asfahl, and Researcher Wielde. He described
the workshop efforts starting in October, with the charge of wanting to recognize donors for substantial contribution,
generally defined as 50% or greater of estimated cost of structures or real estate. The group developed a Donor
Agreement to spell out the details specific to each gift. He noted the policy includes policies and procedures for
significant gifts, and method of payment.
Member Pletcher moved, Member West seconded with all present members voting in favor to recommend
that the City Council adopt the Donor Naming Policy.
Advisory Parks Commission
Minutes of Regular Meeting of January 15, 2004
Page 7
Member Peterson thanked Member Pletcher for helming the project. Member Pletcher described how the
process streamlined after a few meetings, and out of this, the idea for a Gift Book was developed. This is currently
b-eiurg worked oirby tlre-grou .
NEW BUSINESS
There were no items for the APrC to review under New Business.
WATER RESOURCES UPDATE
Water Resources Coordinator Eric Macbeth described happenings of the Water Resources division:
• An aerator was installed at LeMay Lake and Bur Oaks Park.
• There is about 12" of ice on the lakes.
• Fertilizer with phosphorus is now banned, enforced locally, unless soil tests warrant their use. Gardens
and golf courses are exempt. He noted the law supercedes City code.
• On January 20, 2004, Macbeth will give a presentation of the Stormwater Pollution Plan, a 20 minute
presentation at the City Council meeting, followed by an open house in the Eagan Room.
• Bid openings for removal of alum sludge at JP-47 begins January 24. Macbeth estimates they are 30
days away from starting work.
• On January 14 there was a workshop about alum dosing. Many experts were present. Macbeth said
research is being conducted for City Council regarding alternatives to alum dosing. Member Davis
asked if there were any alternatives offered. Macbeth said there was some discussion, but it was more
focused on alum.
OTHER BUSINESS AND REPORTS
SUBCOMMITTEE UPDATES
Director Vraa described the details of the upcoming joint City Council and Advisory Parks Commission
meeting. Parks Commissioners will be asked to arrive at 6:00 p.m. Topics for the Parks Commission will include
Alternative Funding, Holz Farm, Donor Naming, and the 5-year CIP. Chair Davis shared some information that will
go to Council.
Member Peterson described a luncheon she attended at the Eagan Community Center, the Minnesota
Recreation and Parks Association Awards Luncheon, and noted Director Vraa's award honors. Director Vraa
thanked everyone.
ROUND TABLE
There were no items brought up for discussion under the Round Table.
ADJOURNMENT
With no further business to conduct, Member Danner moved, Chair Davis seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 9:55 p.m.
Secretary Date