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11/15/2004 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA` WORKSHOP Monday, November 15, 2004 6:00 PM 7:00 PM Eagan Room - Municipal Center Eagan Municipal Center City Council Chambers Sycamore Place Wetland Sequencing A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of October 18, 2004 7:03 pm D. Visitors to be Heard (1) Eagan Art House Update 7:05 pm E. Superintendent's Update and Department Happenings Pages 3-6 7:20 pm F. Consent Agenda 7:30 pm (1) Awad Addition Page 4 (2) Woodland Preserve - Inver Grove Heights Pages 5-6 G. Development Proposals (1) Sweet Place - Epic Development Pages 7-9 7:31 pm H. Old Business (1) Sycamore Place - Wetland Sequencing Page 10 8:00 pm 1. New Business (1) 2005 Parks, Trails and Water Quality Dedication Fees Pages 11-13 8:30 pm (2) 2005 Fees and Charges Page 14 8:45 pm J. Water Resources Update 8:55 pm K. Other Business and Reports (1) Subcommittee Updates 9:00 pm (2) Park Systems Plan Update 9:05 pm L. Round Table 9:10 pm M. Adjournment 9:15 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: December 20, 2004 a_r._ . -w :.a':.^`'~~si"..1*,k:w:.ta?"_„~a-'`".'tt:.~'' r:.."frska' ADVISORY PARKS COMMISSION 2004-2005 MEETING SCHEDULE May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 17 14 19 16 20 18 15 20 13* 14 14 18 16 Joseph Bari X X X X X X Phil Belfiori x X x 0* X X Margo Danner x X X X X X Terry Davis x X 0* X X X N. Mark Filipi x X 0* X X X Duane Hansen x X X X 0* X Muhammad Lodhi x X X X 0* X Elizabeth Perry x X X X X X Dorothy Peterson x X X 0* X X Richard Pletcher x X X X X X X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee Terry Davis Mark Filipi Terry Davis Joe Bad Phil Belfiori Dorothy Peterson Richard Pletcher Muhammad Lodhi Joe Bari Duane Hansen Elizabeth Perry Margo Danner Liaison to Holz Farm Study NE Eagan Study Master Plan - Large Group Dorothy Peterson Richard Pletcher Mark Filipi Elizabeth Perry Joe Bari Margo Danner Mohammed Lohdi UPCOMING MEETINGS: OPEN ISSUES Holz Farm NRHP Preliminary Evaluation November (TBD) - Recreation Subcommittee Meeting Parks Master Plan Review November 16: 6:30 - 8:30 pm: Park System Plan - Large Group Volunteer Recognition Methodology PARK SYSTEM PLAN MEETINGS • November 16: 6:30-8:30 pm - Large Group • *January 10-14: TBD - Public Meetings • *January 11: TBD - Commission/Council Update • *January 12: TBD -'Large Group *Tentative dates - subject to change ADVISORY PARKS COMMISSION 2004-2005 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE `TERM Phone # START EXPIRES. JOSEPH BARI 1999 651-454-8442 (H) 5/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbarilftuno.com PHIL BELFIORI 2002 651-905-0293 (H) 5/2006 3671 Canary Way (lyr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelfioriOwsbena.com MARGO DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 (3 yr. 2004) mrsmagoo(o)usfamilv.net TERRY DAVIS 1997 651-452-2635 (H) 5/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) (3 yr. 2000) 452-2152 (Home fax) Eagan, MN 55122-2690 (3 yr. 2003) terrv.davis(o)stpaul.com TSIVADaaol.com (home) N. MARK FILIPI May, 1997 651-602-1725 (W) 5/2007 836 Overlook Place (3 yr. 1998) 651-687-9866 (H) (3 yr. 2001) mark.filipi(Wmetc.state.mn.us Eagan, MN 55123 (3 yr. 2004) DUANE L. HANSEN (alternate) May, 2004 952-894-9228 (W) 5/2005 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 hand0o a comcast.net MUHAMMED LODHI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m lodhi(o~hotmail.com ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 5/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W) Eagan, MN 55121 Ipenv64(a)hotmail.com DOROTHY PETERSON 2000 651-454-6532 (H) 5/2007 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2004) norsk4337(o)iuno.com RICHARD PLETCHER 2001 651-687-9177 (H) 5/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher(a)usarc-emh2.armv.mil Eagan City Staff E-Mail: cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us jasfahl@ci.eagan.mn.us 11, shove@ci.eaaan.mn.us emacbeth@ci.eagan.mn.us 9-16-04 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Q 0 L N m m :3 :2 Q g s .3 E E Q obi s Q Q Q ti rz a H Q ki G Q w v 03 u u Jlz 'v Q QQ=s .°'a Q~sgs Q Q Q S 13 v oui 43 s Ix oC - Q S u z Q Q C i *a Q s Q o, Y Z:z tn 4. %j W 2L ii Qo,z Ll 3Q. m Qi Q Q o Q o w- o o a o Q U _ L. as i= oc.Q ~mv = i~ Q Q `t m oyi Q s o°'i u Q s Q o °i' Q 'i W Q o Q o Q Q c Q 12 Lu tt i5 ~ I ~ W tic to X U U lU ~ U Ln Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF OCTOBER 18, 2004 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on October 18, 2004 with all Commission Members present: Terry Davis, N. Mark Filipi, Joe Bari, Dorothy Peterson, Phil Belfiori, Richard Pletcher, Margo Danner, Elizabeth Perry, Muhammed Lohdi and Duane Hansen. Staff present included Paul Olson, Parks Superintendent, Jeff Asfahl, Recreation Superintendent, Gregg Hove, City Forester, Eric Macbeth, Water Resources Coordinator, and Cherryl Mesko, Administrative Coordinator/ Recording Secretary. APPROVAL OF AGENDA Item G-3 of the Development Agenda, Sweet Place (Epic Development) was moved for review in November. Dorothy Peterson moved, N. Mark Filipi seconded, with all present members voting to approve the agenda as amended. APPROVAL OF MINUTES OF SEPTEMBER 20, 2004 Richard Pletcher moved, Margo Danner seconded, with all present members voting to approve the minutes of September 20, 2004 with a change made to page 5. VISITORS TO BE HEARD There were no visitors in the audience that wished to address the APrC on matters not on the agenda. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Recreation Division Superintendent of Recreation Jeff Asfahl presented recent events in the Recreation Division. These include: • Winter league information was mailed out to teams in early October. Registrations for new and returning teams will be Nov. 8 to Nov. 19. • Eagan Parks and Recreation hosted 12 teams for the MRPA Touch Football Tournament. This is the fourth time Eagan has hosted the event. • The Teen Center Anniversary Party has been moved to October 29th, and will include live music, snacks, and activities, • High school dodge ball participant figures; 30 high schools and 50 middle school. • Kids Night Out begins, offered one time a month. • Friends of the Farm hosted a very successful Lone Oak Days event. Community Center Superintendent of Parks Paul Olson provided a brief update on happenings at the Community Center: • Open Gym/ Blast has averaged about 25 preschoolers every Tuesday and Thursday. • Four separate infomercials have been filmed for BECT, to be aired shortly. • October rentals include 8 wedding receptions, 40 birthday parties, basketball in the gymnasium, an overnight rental, the DLS Lawn and Garden Show, and the Halloween Hodgepodge. Parks Division Superintendent of Parks Paul Olson presented recent events in the Parks Division. These include: • APrC participation in the selection of a consultant for the Park System Plan Update. A consultant was selected from the pool of candidates. • Park staff have begun winterizing irrigation systems and buildings. Advisory Parks Commission Minutes of the Regular Meeting of October 18, 2004 Page 2 • Park staff are fertilizing and core aerating athletic fields. • Update on CIP projects; South Oaks Park playground replacement, Quarry Park rink paving boards, Holz Farm fire protection, Ridgecliff Park court surfacing, Central Park trail lights. • Staff attended the NRPA conference, reaffirming the City is on par with top-notch service delivery. CONSENT AGENDA Homestead Village - Manley Land Development N. Mark Filipi moved, Joe Ban seconded, with all members of the APrC voting in favor of recommending approval for the proposed development. DEVELOPMENT PROPOSALS Pearlmont Heights - Pearlmont Heights, LLC. Superintendent of Parks Paul Olson provided background into the development, a rezoning and preliminary subdivision to create 49 lots and a preliminary planned division to create 24 twin homes (48 units) with reduced setbacks and reduced public street right-of-way in the northeastern part of section 16. It now contains a single family home with detached accessory buildings. Olson reminded viewers that the public meeting is held at the Planning Commission, that the APrC is to hear issues related to parks, trails, tree preservation, wetlands, and water quality. He then reviewed parks and trails issues pertaining to the site, noting that the subject site lies adjacent to City-owned undeveloped park land. The City parcel is heavily wooded with very step terrain sloping east to west. He noted a 20' proposed easement from the public pond to parkland to the north. He described the park and trail recommendation, no credit being given for the easement, that the park dedication shall be satisfied through cash dedication, and that the developer shall receive a $1,800 credit for development of a trail. City Forester Gregg Hove discussed the tree inventory for the site, which indicates 174 significant trees on the site. The developer proposes removal of 66.7%, or 116 of the significant trees. City ordinance allows 47.5% removal of significant trees. The applicant proposes mitigation of 129 trees, exceeding the mitigation requirement. Water Resources Coordinator Eric Macbeth reviewed the stormwater runoff issue, and expressed comfort with the proposal and the wetland issues. Developer Timothy Bowman described the central pond with the fountain feature. He mentioned that the basin will be left with its clay, but is unsure of the water level. If the basin can hold a fountain it will be installed in the future. He also discussed tree preservation, showing where trees will be kept over the winter for re-planting in the spring. Member Filipi expressed concern over the access for the easement and asked if signage could be placed that says there will be a trail easement between lots. Bowman said they wouldn't want to see a permanent sign, but . the plat map used in sales indicates the easement. He said they would certainly consider a sign. Member Danner asked how high the retaining wall would be north of the fountain pond. Bowman said it would be between ground level and 12' in height. Member Danner asked if the houses are walk-outs. Bowman said that 30 of the 48 are. Member Danner asked if there would be a village green with monument. Bowman showed an area for green space and a picture of the entrance monument. Chair Davis asked about additional pedestrian access. Bowman said there would not be additional access, only along the greenway to the pond and trail access. Chair Davis asked if there would be any options for trail connections. Superintendent Olson said it would require additional trails on the property where trails were not planned. Member Pletcher noted that the property is adjacent to City-owned property, and asked if the property was used at this time. Olson said this is the first opportunity to access the parkland. Pletcher asked the developer to Advisory Parks Commission Minutes of the Regular Meeting of October 18, 2004 Page 3 repeat the height of the retaining wall. Bowman said it was anticipated to be 0' to 12'. Pletcher asked if the height of the wall was an issue. Bowman said it would need to meet the City Code for fencing. Member Peterson noted there were no wetlands on site. She asked if there were setback issues with ponding. Macbeth said buffers usually are associated with wetlands. Member Danner noted the retaining wall in the northwest comer of the site. Bowman said the existing home is at the highest point of the site that the wall needs to be there to maintain the integrity of lots proposed. He said distance could be 15 - 25' based on the home built on lots 19/20. N. Mark Filipi moved, Dorothy Peterson seconded, with all members voting to approve the alternatives for Commission consideration, with the addition that temporary signage be placed denoting the trail access when grading is completed. Christiensen Addition - J. Christensen Construction Superintendent of Parks Paul Olson provided background into the Christiensen Addition development plan, a preliminary subdivision of 2.78 acres to create 6 single family units. The land was previously subdivided and contains Lot 7 of McCarthy Ridge and Outlot A of Oslund Timberline Addition. Olson shared the site plan and reviewed the parks and trails dedication, which will be satisfied through cash dedications. City Forester Hove shared an aerial photograph of the site. The tree inventory showed approximately 1,000 trees on the site, 452 of them considered "significant." He noted the extensive storm damage on the site. He said the proposed development would result in the removal of 357 significant trees, or 79% and City Ordinance allows for 40% removal for this type of development. Tree mitigation for this site is calculated to be 526 Category B trees or the equivalent amount of Category A or C trees. He said the mitigation plan meets requirements, however might be very difficult to put the trees back onto the site; there would be too many trees on each lot. He expressed concern for off-site trees being impacted. He reviewed additional mitigation issues such as retaining walls and altered grade limits. Member Danner asked to be oriented to the site. Member Pletcher asked how off-site trees were protected. Hove said the existing road would help to mitigate impact. Chair Davis asked Hove to define `significant' trees. Hove said significant trees were hardwood deciduous trees with a 6" diameter or larger, or softwood deciduous with a 12" diameter or larger, or conifers 12' or larger. Water Resources Coordinator Eric Macbeth reviewed water quality and wetlands issues. He noted that because of the size and nature of the residential subdivision, water quality ponding is not possible, thus to meet the City's water quality requirements a cash dedication in lieu of ponding would be appropriate for this development. Macbeth said there may be a natural spring area on the site, and that there is no wetland information about the subsurface water condition. He said Dakota County recently reported deposits of rubber on the site and according to the County's report, there may be other materials dumped there. Member Peterson asked if it was too late in the year to look for wetland plants to help identify the wetland boundary. Macbeth said the period between October and early April is difficult to identify where the wetland boundaries are. Bruce Hillier of J. Christensen Construction agreed that tree replacement on the site is difficult and the developer will look at a different grading method and retaining walls. He suggested a mitigation plan of 15 trees per lot. Member Perry asked where off-site mitigation would be. Olson said it is usually within the city and at times within the park. Member Peterson asked if staff had seen the new plans. City Forester Hove said no. Hillier said a neighborhood meeting was being conducted at the Eagan Community Center that evening. Resident Don Streif showed a Power Point presentation to the APrC detailing neighborhood concerns with the environmental and safety hazards associated with development of the site, including large trees being removed, disturbances to wildlife habitat, and water problems. He showed an overlay on the proposed development illustrating impacts of the rubber dump, wetlands, trees on adjacent property, and retaining walls. He shared information about access roads which cannot be sized properly. He opined that the developers would need to build a 30' road without touching adjacent property; which would be very difficult, if not impossible. He said the neighbors wanted indemnification; if there are future costs associated with problems that will arise from this development. Advisory Parks Commission Minutes of the Regular Meeting of October 18, 2004 Page 4 Chair Davis asked about the size of the dump site. Another resident said the work was done by Braun Intertec. She said it was site specific, but work was not done on the outlot. Dan added that he believes it is merely the "tip of the iceberg." The unidentified resident said addresses 1538 and 1534 is where testing was done. Dan noted that additional soil sampling should be done. Member Belfiori asked about wetland delineation, if there was a ground water report. Macbeth said no. Chair Davis thanked the residents for the good work on the presentation in a short amount of time. Member Danner noted the potential wetlands and dump site issues near the lots off River Ridge Court. N. Mark Filipi said there were a lot of unanswered questions, such as wetland delineation and changes in the tree mitigation plan that hadn't yet been reviewed by staff. He said he would encourage an environmental assessment. Member Bari asked who pays for an EAW, the developer or the City. Superintendent Olson responded that there were several things that would enter into that decision but only the City Council could direct it. Member Peterson said there were enough holes in the proposal to deny the whole thing, or approve some things but not others. Member Pletcher reiterated that the environmental impacts need to be looked at, that there is concern for tree protection on adjacent property, and the APrC should see how this would be handled. Member Perry noted there was no wetland delineation, either. Member Peterson suggested denial based on issues omitted from the information given to the City; tree mitigation, wetlands, and an assessment of the rubber dump site. A resident expressed that she was most concerned about the water, and who would be responsible for defining wetlands. Macbeth responded that the developer needs to hire a specialist to asses the wetlands, and the City verifies the findings. If there are other questions, the City will solicit advice from other professionals. Discussion focused on whether the APC and Council should consider an EAW based on the dump site issues associated with the proposed development site. Discussion included recommending the APC and Council consider an environmental assessment based on the environmental issues associated with being located next to a dump site. Phil Belfiori moved, Elizabeth Perry seconded with all members voting in favor to deny the project based on: • Lack of wetland delineation • Revised tree mitigation plan that has not been reviewed by staff • Concern for impact to trees on the adjacent property • Concern for treatment of storm water before being discharged from site, that some alternative options should be presented Elizabeth Perry moved, Joe Bari seconded with all members voting in favor to recommend that the APC and City Council consider an environmental assessment based on the potential dump site on this proposed development. OLD BUSINESS There was no new business for the Advisory Parks Commission to discuss under this agenda item. NEW BUSINESS There were no items under New Business for the APrC to review. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth presented the findings of the LeMay Lake Shoreland Habitat at Moonshine Retreat Center project, showing a power point presentation with the project results. Member Hansen asked how long the process took. Macbeth said it took over a year. OTHER BUSINESS AND REPORTS Advisory Parks Commission Minutes of the Regular Meeting of October 18, 2004 Page 5 SUBCOMMITTEE UPDATES Superintendent Asfahl described a meeting of the Recreation Subcommittee in September to discuss new techniques and approaches to staff updates to the APrC. There will be a follow-up meeting in November. Member Perry asked to discuss how to advocate for CIP needs identified by recreation staff. PARK SYSTEMS PLAN UPDATE Chair Davis discussed the interview process for the Park Systems Plan Update, noting it had been narrowed down to one consultant. He said the process would solicit input from various groups and the community at large. He asked if there were additional community members that should be identified to help with the group. He requested a list of people by Friday, October 22. Davis noted that the meetings would probably start in November. ROUND TABLE Member Perry highlighted some events that are being offered by the Recreation Division, including home school programs, "Mad Science," and "Kids Nite Out" An update of the Northeast Eagan Task Force was presented, stating the group still needs to look at potential park improvements in this area. Member Danner discussed events at the Caponi Art Park, noting that the board was in place and the Friends of the Eagan Core Greenway presented the Caponi Art Park Board with a $3,000 check. Member Peterson requested that Steve Taylor or Paul Graham be put on an upcoming agenda to discuss parks maintenance issues. ADJOURNMENT With no further business to conduct, Dorothy Peterson moved, Member Perry seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:30 p.m. Secretary Date Minutes drafted by: Beth Wielde, Part-time Research and Special Projects. TO: ADVISORY PARKS COMMISSION FROM: PARKS AND RECREATION STAFF DATE: NOVEMBER 12, 2004 ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of October 18, 2004 ITEM D: Visitors to be Heard ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda Both items can be addressed with a single motion. 1. Awad Addition is a simple lot split with a brief background memo attached for your review. 2. Woodland Preserve is a proposed development in Inver Grove Heights which, according to the Joint Powers Agreement between Eagan and IGH is reviewed to determine border compatibility as well as the need for Eagan city services specifically identified within the agreement. ITEM G: Development Proposals 1. Sweet Place - Epic Development, LLC is a proposed preliminary subdivision of 5.76 acres to create eight single family residential lots. A detailed staff report is included in the packet for review. ITEM H: Old Business 1. At a recent meeting the City Council directed that the issue of wetland sequencing for the Sycamore Place development be sent back to the Advisory Parks Commission for their review and recommendation. The 6:00 pm workshop will provide some preliminary background on how the sequencing process works to help Commission members better understand the process. The City Council will be considering the APrC recommendations at their November 16 meeting. ITEM I: New Business 1. Each November the Commission reviews parks and trails dedication fees as well as water quality fees to determine if they need to be changed for the subsequent year. Staff has provided background information along with several options for discussion. The Commission will be asked to make a recommendation to the City Council for inclusion in the 2005 fee schedule. 2. As with parks and trails dedication fees, general department fees and charges are also reviewed on a yearly basis to determine their appropriateness. Staff has provided a memo identifying potential fee changes and will ask the Commission to make a recommendation to the City Council. 1 ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K: Other Business and Reports 1. Verbal updates will be provided for any subcommittees that have met since the October meeting. 2. A brief verbal update will be provided on the Master Park System Plan project. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment 2 NOVEMBER 2004 DEPARTMENT HAPPENINGS Recreation: • Winter league registration for returning teams is November 8-12 and new team registration is set for November 17-21. The manager's meeting is set for Monday, December 6. • Fall basketball and volleyball leagues will be wrapping up in late November and early December. • Planning has begun for the 2005 summer softball season. Information will be available by the beginning of February, 2005. • The preschoolers enjoyed participating in a costume parade in the Lone Oak Room at the Eagan Community Center for the Senior's. Staff received very positive feedback on this activity, and will plan on continuing this tradition. • Winter Preschool Registration has begun. Children turning three before January 3, that are toilet trained may register. For more information visit www.cityofeagan.co . • The preschool staff attended a conference on Friday November 5. The conference was brought together by other South of the River Preschool Directors; 'Kindergarten readiness' and 'life enhancements' were the topics of the conference. Close to 100 preschool Instructors and Assistants were in attendance. • Sunday, October 24 was a very busy day at the Eagan Community Center with more than 500 people participating in the annual Halloween Hodgepodge event. Activities included Halloween cartoons by the Eagan Seniors, crafts, games, the Terror Trail, storytelling and a new sensory station. • The Eagan Seniors are eagerly anticipating a future meeting to be scheduled with Council. They have prepared a new senior brochure, are working on a task list of priorities, and creating new programs, like "A Visit with Santa" is open to the public and will take place on Saturday, December 4. • Adapted programs are still going strong with a new floor hockey program, which includes a program for 6 - 9 year olds and a separate program for 10 - 13 year olds. Each class has 13 kids registered. • The Recreation Supervisor and Program Assistant with the senior program have taken part in a Minnesota Recreation and Parks Association Roundtable entitled Rockin' Recreation, program planning for older adults. The roundtable, held at the Eagan Community Center attracted 41 participants and the morning was spent discussing various areas of programming for older adults. • Athletic Association fall sports programs that utilize outdoor facilities are all now complete. We are already beginning to look ahead at next spring / summer facility needs and use. The sport of Lacrosse continues to grow and has facility needs. • Friends of the Farm will hold their annual meeting on Saturday Nov 20. This will take place following a potluck breakfast. • Friends of the Farm will be hosting the annual Old Fashioned Holiday at Holz Farm on Sunday Dec. 5 from Noon - 4:00 pm. This is a great family event - no admission. Activities include: music provided by the Eagan Men's Chorus and Eagan Women of Note, tree trimming activities, hay rides, bonfire, holiday cookies as they were prepared on the farm in the 1940's (while supplies last). Santa loves this event has stopped by every year to visit with the children - so bring your cameras. • The Eagan Art house has prepared their Winter offerings and can be found in the "Discover" brochure. They have recently developed a program in partnership with Lifeworks providing art programs for adults with disabilities and they are working with the Senior program staff on developing programs for seniors. • The July 4t' Fun Fest committee recently held a meeting where they invited local community groups to attend to discuss opportunities for expanded involvement with the festival in the future. The meeting was well attended and offered many promising ideas and opportunities. • Winter Recreation Leader interviews were held last week for the upcoming Outdoor Facility season. Leaders supervise the Trapp Farm Park Tubing Hill and eight Skating sites. 3 • The scheduled opening date for all outdoor ice rinks and the Trapp Farm Park Tubing Hill is Saturday, December 18.... weather permitting. • The first Family Play Day was held at the Eagan Community Center on Sunday, October 17. 25 parents and children participated in Bingo, a craft and an ice cream treat. There are still openings for the November 21 event. The theme is Turkey Time and will be held from 1:00-3:00 pm with a fee of $5/family. The family Play Days are going to be held once a month at the Eagan Community Center. Each month will have a special theme. • Activities that were planned over the recent MEA break included Activity Day, Shrine Circus trip, Mad Science Workshop and a Fall Break Art Fling. All activities except the Fall break Art Fling were canceled due to low registration. Not a clear reason is known for the lack of registrations, but in recent years, this has been the trend. There were 11 children signed up for the Art Fling and they had fun making many different art projects. This event was held at the Community Center. • The second session of Home School Classes was canceled due to low registrations. Despite directly marketing this program to the Home School parents, there were not enough registrations to run the Science or the Games and Fitness class. We will be trying to offer these programs again starting in January. • Youth Development • All programs are developed utilizing a fee base structure to support sustainability of youth development programs. Fee structures are established at a break even rate for a minimum class size. Children and families qualifying for free and reduced lunches or families in need are offered reduced rates and supported through scholarships. • Strategies to continue to broaden outreach and access to recreation programs are being discussed to ensure a city wide, inclusive approach in youth development. • First session after school programs at Glacier have gone amazingly well. We are preparing for second session scheduled to begin in January. We are offering 4 classes two days a week. 50% of the children registered qualified for free or reduced rates. • First session of after school programs at Pilot Knob went very well. 13% of the children registered are on free and reduced lunches, 10%. accessed scholarship support funds. • Second session after school programs at Pilot Knob begins the week of November 15th. Registration is slower, but still coming in. We are offering classes in Sports, African Drumming, Arts and Crafts, World Languages and Cultures and Homework Help. • Efforts towards developing after school programs collaborations at Rahn Elementary School are still underway • Due to the cancellation of the Moonshine classes consideration is being given to determine best location for services to meet the needs of families in low and moderate income brackets, based on the census survey data. Teens: • 95 middle school age youth attended our Anniversary party on October 29th • November "Club Oasis" middle school dance attendance was down to 32. This was anticipated due to school release. • Registrations for our High school dodge ball league has increased to 45. Middle school dodge ball is consistent at 50 students. The tournament is scheduled for November 17 and 19. This has been a huge learning experience for us and the youth. We will offer a January program. • November 26th "Bring the Noise" is proud to present "Monster and Crew" $3.00 admission and a picture ID. 1/3 of the admission fee is paid to the band for performing. We are looking forward to a January performance by "Crashing by Design". 4 • Daily attendance at our teen center is fairly low. Our teen center staff, mostly teens, are working at developing theme days and specialty programs during their shifts to entice youth. They are also working with community center staff to develop a lock-in luau this winter for middle school students. Watch for more details in the discover brochure and flyers posted at the "Oasis". • Planning has begun for our 3rd annual Battle of the Bands. Eagan's competition will occur during the 4`h of July festivities. The date has not been determined, but watch for details for this great event. E-TAB • Eagan Teen Advisory Board retreat occurred at the Moonshine Retreat Center in October. The 10 member board set their goals for the year. • A summary of the retreat and their minutes are available on the web site. Keep abreast of their work by visiting the web or attending our board meetings. • The board meets the 1St and 3rd Tuesdays of the month from 6:30-8p.m. at the community center. • Board members are still needed! We would like to add S more members. Applications and information about being a board member and their accomplishments are available on the web, at City Hall or the Community Center. • The boards first fundraising campaign efforts have raised $2000 for 2005 priorities. Their priorities are supervision and a free safe place for teens, supporting dances and special events at the teen center • "Kids Night Out" a service fundraising project E -TAB supports is scheduled for November 19`h. Kids enjoy an evening of play time, games, and crafts while parents get a night out. • This year E-TAB members are looking for places, groups and opportunities to speak to their peers. They want to gather feedback about the views, priorities, and issues relevant to teens. Contact the Youth Development Coordinator for details. Parks • All park buildings and outdoor water systems have been winterized. With the growth of the system and the added responsibilities that have come with the new irrigation systems on parkways and at other City facilities, it now takes nearly 6 weeks to complete the process. We can now look forward to spring. • On Saturday October 23, approximately 20 neighborhood volunteers from the area surrounding Blackhawk Lake came together to remove invasive species from the woods on the north side of the lake. Because of the density of the invasives, the woods has now taken on a very barren look that has been questioned by some other residents. Staff working with the neighbors intends to introduce more native seedlings into the woods next year to fill the voids, this along with natural revegetation will quickly refill the lower canopy. Staff will be developing a series of informational/ interpretative signage to place at this site and others where similar work is done. • Park staff, primarily Park Planner CJ Lilly, have assisted the Dakota County Library staff with the development of a new landscape plan for the backside of the Wescott Library. Implementation is expected next fall. • The repair and set up of winter rink sites is nearly complete. The process includes rink board replacement, testing and repairing lights, stocking buildings and laying out floor mats. There are no significant changes planned for rink use in the coming season. Weather permitting, flooding will begin in early to mid- December, with Christmas vacation as the "target" date for opening. • The gazebo at Central Park will once again be converted to a warming shelter for pond skating at the Community Center. Use last year was very low, some recreation programs/events planned for this year will hopefully boost use. • Again this year, the City will not be contracting for the grooming of ski trails in City parks. Experience has shown that the trails are seldom used for skiing and tend to become walking trails 5 thereby diminishing the cost effectiveness. The City will continue to work with Dakota County to groom the Trapp Farm sliding hill on as needed basis. • This year, the City intends to continue the past practice of using its resources to plow only those parking lots associated with staffed City facilities, programs or scheduled events. The Northview Park parking lot, which has become a popular site for high school students without school permits to park, is NOT included. The school district has been informed and reminded that they are free to plow the lot for their needs. In the past, they have chosen to contract the plowing at their expense. • The Park Systems Plan update will kick off the week of November 15 when the consulting team will be in town to visit sites and meet with the Plan Direction (PD) Group and large group (LG) of stakeholders. Meeting are scheduled for Nov 15 (PD 4:30-6) and 16 (LG 6:30 -8:30), and possibly the 17th (PD 4-6). • CIP Project update; • Park Systems Plan - getting underway • Cedar Pond Playground -Complete • South Oaks Playground - 98% complete, waiting for parts • Quarry Rink Paving - Complete • Ridgecliff Tennis Court Rehad. - Complete • Wescott Sun Shelter - Pending • Central Park Trail Light -60% complete, waiting for fixtures • Central Park Electrical (Festival grounds) system - Complete • Holz Farm fire protection/upgrades - barn complete, sprinklers at 50% • Small projects - Update Lex Diff Skate Park safety measures- in progress 6 Item: November 15, 2004 Agenda Item: F-1; Awad Addition U Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Preliminary Plat 2. Preliminary Site Plan 3. Existing Conditions AGENDA ITEM: F-1; AWAD ADDITION-AL AND DEBBIE AWAD TO: ADVISORY PARKS COMMISSION PREPARED BY: PARKS AND RECREATION STAFF ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Awad Addition development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision of 2.9 acres creating two single family lots and a Variance to public street frontage; for property located at 2150 James Street in the S/E 1/4 of Section 31. The subject site contains a single family home that was built in 1998, which has access from James Street. The site is heavily wooded and has a portion of a pond present and is adjacent to trunk highway 77. The proposed subdivision meets the R-1 zoning requirements, but does require a variance to the public street frontage requirement. PARKS AND TRAILS DEDICATION: Parks and trails dedication due for the development shall be satisfied through a cash dedication. TREE PRESERVATION: This existing 2.7 acre lot, located at the end of James Street, is proposed to be subdivided to create a new 32,738 square foot (,75 acre) parcel at the north end. The existing condition of this northern parcel is sparsely wooded with a mixture of small to medium diameter deciduous trees. An individual lot Tree Preservation Plan will be required at the time of building permit application WATER QUALITY/WETLANDS: There are no water quality or wetlands issues associated with this proposal. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal shall be responsible for a cash parks dedication. 2. This proposal shall be responsible for a cash trails dedication. 3. 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" - 1 I I' _ (i i~- ..WOo u.e nw N.TMi,ro•^^g1'-p ne+4'R; . h re +nx.*. ewo.enoxoo xwe..xwrm+ev xe•~exn 1 r \'1e -----~1 , / .1, • ~+I+;e 1 \ 11 I\ 1 1,'~ '1 1 -44 b S~ wwxrr ~Oes w.xwn.n me ex.xwnrn os n•xw ,c ex 'a soi djarisse 7rsZ7 ¦ I 'Ir III \ 111 , ' - - .rte.--~ r•-I• b ° 3 cur Mxe0 f": 1 1 m~us m+u _m." "/.00"" am." .__30- \ 1 1 1 US ewawn mmsoo -ss O X11 i ~`\\\I\,~ Ali c1- / t ; ~;:t_ - ~ I raurem mur onxsoa vacs . x ' ' 1 ' \ r N. I r `i \ I i ? , ` ` a'\ ,I_.f 41 mwrm ax¢coa-~~ i'' % roNSSaT `1' 1' '1\ II 1\\ ` , 1 ' ~ S\ , 1 1? IOr/I 8 111 \,'1V ' 9/OSOUWJfV *V1700 g,o,yeO 1 uebe3~o ~!9 NOIAIOr7V OVAIV _ SNOIIIGNOO JNIISIX1 3 Date: November 15, 2004 Agenda Item: F-2; Woodland Preserve Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Project narrative 2. Site/Landscape/Tree Preservation Plan AGENDA ITEM: F-2; WOODLAND PRESERVE - INVER GROVE HEIGHTS TO: ADVISORY PARKS COMMISSION PREPARED BY: PARKS AND RECREATION STAFF ITEM OVERVIEW: Review the issues that pertain to the Joint Powers Agreement between the City of Eagan and City of Inver Grove Heights and forward recommendations to each city's council. BACKGROUND/HISTORY: The Woodland Preserve development is located entirely within the City of Inver Grove Heights. In 1972 the Cities of Eagan and Inver Grove Heights entered into a joint powers agreement which provided for the provision of water and sanitary sewer services to certain properties located along the common boundary between Eagan and Inver Grove. The first of which was the Emerald Hills Mobile Home Park In 1995, the Joint Powers Agreement was amended to include additional properties along the common boundary. Because a number of Inver Grove residents overlap into Eagan for other service, including recreation as a result of school boundaries, provisions addressing park dedication, transportation, water quality and safety issues were also included. As a result of the Agreement, the City of Eagan is afforded the opportunity to request park and water quality dedications when found appropriate for development within the specified zone. PARKS AND TRAILS DEDICATION: The City of Inver Grove Heights (IGH) has worked closely with the developer to preserve a significant open space area within the development. The City of Inver Grove Heights has been awarded a grant from the State of Minnesota to acquire and mitigate a portion of the site. In addition, the developer has dedicated property, and donated additional property that in total will exceed the requirement for a park dedication. The open space contains many of the significant trees found on site. Because of the steep topography, it is not a site appropriate for intensive use. Given the positive outcome of the land agreement between IGH and the developer, the developer's willingness to donate additional property, and IGH's success in obtaining a State grant based upon the current agreement, the imposition of additional park dedication fees may not be appropriate. There is no provision in the Agreement for a trail dedication. 5 WATER QUALITY/WETLANDS: According to a cooperative agreement between the cities of Inver Grove Heights (IGH) and Eagan: No increase in storm water runofffrom IGH will be directed or allowed to flow onto property or into the storm drainage ponds or system within Eagan, beyond the amount of runoff which existed in its natural undeveloped condition, without the express written approval from the Eagan Engineer. Furthermore: IGH shall implement all water quality measures as determined by Eagan, pursuant to Eagan 's Water Quality Management Plan, including the payment of all fees or charges or the creation of treatment basins imposed by Eagan relating to the development of any of the property, which discharges surface water runoff into Eagan's systems. Because only two acres of this development is proposed to drain into the Eagan stormwater drainage system, on-site treatment of stormwater for water quality purposes is not practical. In accordance with the policies the City has had in place since 1990, the development is therefore responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The park dedication shall be considered to have been met. This as a result of the land donated and dedicated by the developer to IGH for the creation of a preserved open space. No additional cash dedication shall be required. 2. A cash dedication in lieu of on-site water quality ponding should be required for two acres of this development. 6 Item: F-2; Wxd Ic?mt Preserve. Attachment # Woodland Preserve Development Inver Grove Heights Project Narrative November 8, 2004 The following is a general narrative describing our proposed development for 36 single-family home sites on 30 acres in Inver Grove Heights. Identification of development team: The developer is a newly formed LLC, (Woodland Preserve, LLC) with the principals of the LLC being Don Letsch, John Klingelhutz and Denny Safe. The parties of the LLC have had extensive experience in land development in the Twin Cities for over 30 years. The developer has retained Terry Schneider of Project Developers, Inc. to serve as their project development coordinator. Terry has been providing landowners and developers development-consulting services on a wide variety of residential and commercial projects for over 25 years. Humphrey Engineering has been retained to provide civil engineering services and Bohlen Surveying is providing surveying and tree location services for the project. General description of request: We have purchased the 30-acre "Kogl" property at 4792 South Robert St. and propose to subdivide the property into 36 residential single family lots and five outlots. The City of Inver Grove Heights has approved our request for rezoning of the property from Agricultural to R-1 C. a Preliminary plat, and a variance for a cul-de-sac length of over 500 feet. We have worked closely with planning and park staff of Inver Grove Heights on a successful application to the Department of Natural Resources for a $350,000 grant to acquire approximately 3 acres of the heavily wooded portion of the site (Outlot D). As part of the plat process we are also dedicating 3.95 acres as park/open space (Outlot E), and intend to make a charitable donation of 3.17 acres (Outlot A and C) when the requirements to qualify for a charitable donation are satisfied. Open space and tree preservation: As discussed above, with a combination of a DNR grant, park dedication and future charitable donation, approximately 10.2 acres of the 30-acre site will be preserved as park and open space. In addition to the preservation of over ten acres of the site as park/open space, we designed the entire development to preserve of as many high priority trees as possible. By utilizing large lots (average size of the lots is 18,778 SF) with custom graded homes in areas where there were significant trees, we were able to minimize tree loss, and at the same time enhance the value of the residential home sites. We categorized all of the trees on the site as either High, Medium or Low priority trees, and further subdivided the High priority trees in to High-High, High- Medium, and High-Low categories. By designing the lots and grades in this fashion, we were able to limit the removal of the High-High trees to only 245 caliper inches (1.5% of the site trees), and were able to limit the entire tree removal to 28.1 % of the site trees. This includes 342 caliper inches of trees that we are planning on saving, but due to the fact that they are relatively close to the grading limits or future homes, we classified them as "at risk" trees and counted them as lost, even though we believe they will survive. There were also a number of low quality trees (cottonwood and box elder) that we have shown as being removed even though they could actually be saved. It was determined that a number of the low quality trees were having a negative impact on some of the higher quality trees, and by removing some of these trees, the higher quality trees would be able to flourish. Project timing, anticipated start date: We anticipate closing on the property with the Kogl's as soon as the rezoning and preliminary plat has been approved, and start site work in the spring of 2005. Water and sanitary sewer: Water and sanitary sewer services would be provided per the existing joint powers agreement between Eagan and Inver Grove Heights. Eagan staff has indicated that there is adequate capacity to handle the 36-lot development. We will be connecting to the existing sanitary sewer connections from both the north and the west, and will be looping the water line through the property. We will also be extending sewer and water services in White Pine Way to serve the future development of the property south of our site. Storm water ponding: We are including two storm water ponds that will provide water quality and rate control for a good portion of the development. A portion of the western part of the site will be picked up by the storm sewer system that outlets to Eagan, and we will be paying the City of Eagan's normal storm water ponding fee. Access to adjacent properties: As part of the design process, Inver Grove Heights City staff requested that we prepare a concept development plan for the property to our south, and provide for future road and utility availability to the property. We are showing a 70-ft temporary cul-de-sac at the southern end of White Pine Way. Traffic generation: We have discussed the traffic generation characteristics with Tom Schrweide of Short Elliott Hendrickson in relationship to the 120 Street Traffic Study that was done in December of 2003. That study assumed a density of 3 units per acre from the Kogl property, and determined that the existing traffic system would adequately handle the traffic. Our proposed development with the 10 acres of open space preservation and larger lots results in a density of only 1.2 units per acre for the 30-acre site. Mr. Schrweide did confirm in a letter dated August 11, 2004 (see attached) that the reduced density would be well within the assumptions he used in his 2003 traffic study, and would generate considerably less traffic than he assumed (345 vehicles per day vs. 860 vehicles per day). Symbol Key ° ° o High-High Priority 4 5 High-Medium Priority High-Low Priority t - N Medium Priority -170 Low Priority ".Jo At risk trees M9,' 1( B'6 2 4 a 4 New Landscaping (Oak Pr Maple , Q HL Fi L 210 1 L-m •111 _ ago 0 New Landscaping (Pine) .i Relocated Clump Amur Maple 97 ~ WeiNanc~ In #3 1 I ~ ~ 7 ( ~ • YEA ~ , Trail, Open Space, Port 1.99 ^.2 le Tree Preservation area n ay C_ y O l I tut ILI r sra 1 • nd fn "u ME w 0 5 s ;0, asin H-H 6 a $ , e Q a'W' O 17, 6. 54 01 -2: (D se 7U H.L r,- iW SS , "w %3 15 71 { \y but .L 6t / 17 .1L2 //\J 1 I IH U,. H O1 `0~ ss are e 1.18 as 067 Xhl f' ( t„ ~/(~~py area ac. EN J cl Pond lj l v. Yr974 1 w u --977 p7~ h/ HM Ll' Z 41 (0 03 y i r oss \r• 4T-;;;-- V .1 ~ 1 y Yor tiI tat ~ I Whit e` Wetland i ' e C F f Basin #4 s / I 4 ~W~' V '1~ to ~,:t + 11 Nif y* 1,~ 1 U111 .08 , 1 - 1 I ~1 ~ y W HfA n t7r P.M ase J2 yi :L_ n J~6 ,uo ' g9~ 0 60 60 180 Prepared by: o 120 Project Developers, Inc. Scale St. . Louis Park S So. Hwy. Woodland Preserve Site/Landscape/Tree , MN 55426 Preservation Plan 9/27/04 Date: November 15, 2004 Agenda Item G-1; Sweet Place Action X f f Information City of Eagan Attachments X 1. Location Map Parks and Recreation MEMO X 2. Preliminary Plat X 3. Preliminary Site Plan X 4. Existing Conditions X 5. Prelim. Tree Preservation AGENDA ITEM: G-1; SWEET PLACE, EPIC DEVELOPMENT TO: - ADVISORY PARKS COMMISSION PREPARED BY: PARKS AND RECREATION STAFF ITEM DESCRIPTION: Review the parks dedication, trails dedication, tree preservation, water quality, and wetlands issues that pertain to the Sweet Place addition. BACKGROUND/ HISTORY Epic Development is requesting approval of a Rezoning from A, Agriculture to R-l, Single Family Residential and a Preliminary Subdivision to create eight lots on 5.75 acres located at 4725 South Robert Trail in the NE 1/4 of Section 36. The property is guided LD, Low Density (0-4 units per acre) and is currently zoned A, Agricultural. The applicant is proposing to subdivide the property into eight lots. The existing home is proposed to be removed. Access into the site is provided via a public street cul-de-sac from Hwy. 3. A storm water pond is proposed on Lot 1 adjacent to the lake. The site is located west of Hwy. 3 and south of Cliff Road adjacent to Fitz Lake. There is an existing home on the property which was constructed in 1972. There are scattered trees and the property generally slopes down to the south toward the lake. The site lies within the shoreland overlay district of Fitz Lake, a general development waterbody, and a portion of the site lies within Fitz Lake. As a general development lake, Fitz Lake requires a 50 foot setback from the Ordinary High Water Level, and a maximum impervious area of 25%. City ordinance allows only 10% of the lake area to be included in the base site area for density purposes. Applying this standard, the base site area is 3.78 acres. The proposed eight lots on 3.78 acres results in a density of 2.12 units per acre. PARKS AND TRAILS DEDICATION Parks or trails dedication due for the development shall be satisfied through a cash dedication. 7 TREE PRESERVATION A tree inventory submitted with this application indicates that there are one-hundred fifty-six (156) significant trees in the inventory. Individual tree size and species breakdown is as follows: Species Avg Diameter Dia. Range Count Percent of Total Conifer 13" 4-20" 104 68% (Pine, cedar, spruce) The balance of the tree inventory is comprised of a variety of deciduous trees, including species such as box elder, elm, maple, willow, black cherry, cottonwood, crabapple, honey locust, and ash, and birch trees averaging 12" in diameter. The development as proposed will result in the removal of eighty-five (85) significant trees (54.5 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, single-unit residential) is set at 40% of the total significant trees. With a proposed removal greater than the allowable amount, there is a required tree mitigation for this proposal. Required tree mitigation to replace trees removed in excess of allowable limits calculates to forty-six (46) Category B trees. The applicant has stated that they will submit a Tree Preservation Plan that shows the installation of forty-six (46) Category B trees. WATER QUALITY/ WETLANDS This proposed single-family subdivision is located in the City's L-watershed and is immediately adjacent to Fitz Lake in southeast Eagan. Fitz Lake is one of the City's priority Class 11-Indirect Contact Recreation waterbodies, according to the water quality management plan. Fitz Lake is also State Public Water #19-0077P, according to the Minnesota DNR. Because the parcel is entirely within 1000 feet of the lake's ordinary high water level (OHWL)-922.6 feet it is therefore "shoreland" and subject to provisions of the City's shoreland zoning ordinance (City Code § 11.65). Generally, in shoreland districts, City jurisdiction exists landward of the OHWL, while State jurisdiction exists lakeward of the OHWL. An OHWL is established by the Minnesota DNR as the natural extent of a public water. It is a sew determination from (and perhaps a different level than) what the City refers to as the "high water level" for engineered stormwater management purposes. The intent of the City's shoreland zoning ordinance is "...to preserve and enhance the quality of surface waters, conserve the economic and natural environmental values of shorelands, and provide for effective and efficient use of waters and related land resources" (City Code § 11.65, Subd. 1.). Generally, the code establishes a comprehensive set of shoreland use requirements for lot and structure dimensions; types of structures; activities along shores and on adjacent steep slopes and for land disturbance; and types of developments. There is also a wetland "hinge" alongside Fitz Lake, according to a delineation report submitted September 29, 2004. However, most of this wetland is within the OHWL, and no wetland impacts are proposed by the developer. Eagan City Code § 11.65 regulates vegetative and topographic alterations to the shore impact zone (a 25-foot setback distance from the OHWL) 8 on this parcel. Clear cutting and intensive vegetative clearing is prohibited. No live trees larger than six inches in diameter shall be cut, with a few exceptions. Limited clearing or cutting of the shore impact zone is allowed, again, with a few exceptions. Because of the size and especially the location of this parcel, the development would need to meet City water quality requirements through construction of a detention pond. This pond cannot be constructed within the OHWL. Minimum requirements for volume and area of water quality detention ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). The parcel is proposed to have a total impervious fraction of 42 percent, which is high for this kind of development. A minimum wet-pond volume of 0.55 acre-feet covering a minimum area of 0.25 acres would be needed to treat the stormwater generated by this development. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. The park dedication shall be satisfied through a cash dedication. 2. The trail dedication shall be satisfied through a cash dedication. 3. The applicant shall be required to fulfill required tree preservation mitigation through the installation of forty-six (46) Category A trees, or an equivalent combination of Category B and Category C trees.. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site and off- site (i.e. park trees). 5. To require that the applicant contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. Recommendation of a permanent conservation easement for a buffer/setback area adjacent to the lake's ordinary high water level would help facilitate protection of shore impact zone. 7. A stormwater detention pond should be constructed with a minimum wet-pond volume of 0.55 acre-feet covering a minimum area of 0.25 acres. 9 Item: G-6. 3wG~G'I P/ACC; Location Map Attachment # mal a ~~aESLLo. 0 9 rEa jot; M. 0 ® 3 g Subject Site ®o m ® e A. i) p ® iii d FD. Iit v 4~ _ e to _ RUN o s 90 - E3 TrT 1000 0 1000 2000 Feet Development/Developer. Sweet Place Application: Rezoning and Preliminary Subdivision Case No.: 36-RZ-15-09-04 & 36-PS-18-09-04 Map Prepared using ERSI Arcview 3.1. Parcel base map data provided N by Dakota County Office of GIS and Is current as of January 2004. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E ~ity of eagan The City of Eagan and Dakota County do not guarantee the accuracy of this information and are s Community Development Department not responsible for errors or omissions. SWEET PLACE Ryan Cam{ Engineering LOT AREA DATA 11O°a"81r 1.1 I. a.dl 1 . GD.564 0 -ft 494 Lake sheet wta.&1-{3.513 wa (952) 30-5D 55931 ul 31 r.a~ 1 - a5.m] wK (952) 39o-5000 .411 t I I I II \ / bl 4. as 1 - It 'I " I IS / / 1 \ I N u \ u / / w i rye i : iiul wM1 I- .r....a. as••. VI 7. 1110*1-11131 .4K \ 1) \ I / / ] I \ / / / Inllratl 1-24115.411 J 1~-~~~h~ y YY`-w.1,1 \ I--W S )t~p~lE 1 LAKEVIEW TRAIL ADD. •..w2ewawn LlJ1- .7"~ v" Mou IF 122r s 5 e~ ` ° w \ IS\\ \ 94 ~t J / 152152. v / / /~i / / / ewi'°"3 w ss,ls r- s1~ 7 241164 SWEET PLACE 8 DEVELOPMENT DATA Eagar~,MN 12.521 OF 4 ow" zv~ 4 I 4~ ~6% ~-•Cl[` \ ' / / p R-1 - 3 W.n10 TpS ft-1 I b ~I ~i b,~ '/s r -t or lr ' ^ T om/ / / / LEGAL DESCRIPTION for 1. N M11111.1 y]Ai]SF 2 !2J\ / / L.nIlwny .2 .l R1 wb1b1L 5..R. . I /B,eYf'0'1« 11~ I 45 141E B Epic / r I - - - - - - - Development, L LLC is MAN ~ M S's°bls N ry /lll I \ N / O./ / s1eI•.1 R. I 11 \ I a 1111 ~wce 2252 143 / / howft _ [Mg 4 / / aFwmwa..w Preliminary WATERVIEW ADD. Plat '1004 P-2 / 1Y 50• IRS 150• .CS Ryan Engineering `Y J waowsc.uaReen+r~s s1 1 434Llor Si 55331 (052) 380-5000 J\ 1{ ' IS ( I II li \ / / ' wv~.Y~Ywn \ u / / Z r „ :b.rr..RM1 Rol w w ,r+,Rela \ / / / Q,r•. .•wle.~ `-1 11 nom`. 7 w U) r~ ow A rsi +c. i 5EI6 SWEET B PLACE Eagan, MN W PAO for Epic Development, 2-- / rO LLC 'a y Oti / I I O"L IL-an I = \ raw / er PfrZ.AKE BUILDING DATA _ "or m ,ur i,snau auwxis l Doer r~m+r a{ammc SITE DATA / 54 r•.. 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(l + + + + i .s.pnW1 D ev . uos s331s g ` ` 11 mnImmw s33u 7d I to Sus No 33311 Mot p .q w m. wJq n+ O wrls Fw no nwOr? sr SY)e/.lM jm dw sM m? Do / , - .^.1-~..r....,,.-1.... ...0 a r a ~.a 3mrr. ns o3r ,y'/X/ / i F ~ ~~s CD „ ,wu ,msr, un .j,- , ~7J .mey...ya.wnar.w. !J .m -w n .w. .wn+ r 1; ,/f / / 1• - sr 3' 0009-M 096) Z Aaosre-M 3311 1"49 a~1 bEV 1 , ,fTT 1,'' ° F escwauesaosraaam - / uuaaui u3 UeAll Date: November 15, 2004 Agenda Item: H-1; Sycamore Place -Wetland Sequencing City of Eagan Action X Parks and Recreation MEMO Information Attachments X Sequencing Supplement from the developer AGENDA ITEM: H-1; Sycamore Place - Wetland Sequencing TO: ADVISORY PARKS COMMISSION PREPARED BY: Eric Macbeth, Water Resources Coordinator ITEM OVERVIEW: Review alternate layout that avoids wetland impacts at proposed subdivision, review process the developer employed to rule out this alternative, and make recommendations as to the developer's compliance with the sequencing procedures of state wetland conservation rules. BACKGROUND/HISTORY: At its October 19 meeting, the Eagan City Council continued consideration of the Sycamore Place preliminary subdivision, agreeing that it would be useful to have a map of an alternate layout of the development that avoids wetland impacts. The Council directed the Advisory Parks Commission to review (at this meeting) the map and the process the developer employed to rule out the impact-avoidance alternative, as required by state law. The Council expects the Commission to provide recommendations for its November 16, 2004 meeting (tomorrow), when it will again consider the Sycamore Place proposal. ANALYSIS: In response to the City Council's directive, the developer has provided supplemental information for the Commission's review (see attached). Note that the developer now is "requesting the City of Eagan (to) apply sequencing flexibility as provided for in the Wetland Conservation Act rules..." Basically, the developer is proposing that impact avoidance is a less desirable option to wetland replacement from a wetlands "functions and values" standpoint. DISCUSSION/EVALUATION: City Council Resolution 94.18 (March 15, 1994) officially recognized the City's previous acceptance of responsibility as the local government unit for administration of the 1991 Wetland Conservation Act within the legal boundaries of Eagan. Wetland Conservation Act Rules (MN Rules Ch. 8420) establish standards and procedures for evaluating wetland replacement plans. Basically, the City may not consider or approve a wetland replacement plan unless it fmds the applicant to have complied with the sequencing procedures of the rules. "Sequencing" is the principle of the following descending order of priority regarding wetland impacts: avoid, minimize, rectify, reduce or eliminate, and replace. In addition to the proposed project, the developer must provide at least two alternatives that avoid wetland impacts. One such alternative may be "no-build." Alternatives must be judged by the City to be "good faith efforts." The City must determine whether any "feasible and prudent" avoidance alternatives exist. If there is such an alternative, the City must deny a plan that does not utilize it. "Sequencing flexibility" is a process that allows relaxation of the sequencing procedures. According to MN Rules Ch. 8420.0520 Subp. 7a. (A): Sequencing flexibility cannot be implemented unless alternatives have been considered and unless the proposed replacement wetland is certain to provide equal or greater functions and public values as determined based on a functional assessment reviewed by the technical evaluation panel using a methodology approved by the board (Board of Water and Soil Resources). The technical evaluation panel has not reviewed a wetlands functional assessment for this project. ALTERNATIVES FOR COMMISSION CONSIDERATION: Generally, the assignment is to make recommendations to the Council about the developer's compliance with the sequencing procedures of state wetland conservation rules. In your deliberations, the Commission could consider the following: • Is the information provided adequate and does it reflect a "good faith effort?" • Is the avoidance alternative "feasible and prudent?" • Sequencing flexibility requires additional time to involve the technical evaluation panel. • The current decision deadline on the replacement plan application requires action by the City Council at its November 16, 2004 meeting. Date: November 15, 2004 ti Agenda Item: 2005 Parks, Trails and Water Quality Dedication Fees Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. 2004 Fees - Metro Sample Average 2. Incremental Percentage Chart 3. Comparative ranking, AGENDA ITEM: 2005 PARK DEDICATION AND TRAIL Eagan vs. Metro Sample DEDICATION FEES 4. Water Quality Fees TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Proposed 2005 Adjustments to the Parks, Trails and Water Quality Dedication Fees. BACKGROUND Each year staff, the APrC, and City Council analyzes Parks and Trails Dedication fees to maintain reasonable fee standards for developers and stay within fair range of other Metro communities. Parks Dedication fees are fundamentally tied to the value of raw land acquisition. Policy language states; "Said fee shall be determined by the average market value of undeveloped residential property by zoning classification, served by major City utilities, divided by the number of units per acre which shall provide the equivalency of twelve acres per thousand population." While parks dedication fees are derived from land value, trail fees are instead tied to the inflating costs of construction materials. Developers are not charged trail dedication fees in a similar manner as park fees. Residential trail fees are based on acreage, in the same manner as commercial, industrial, and public facility charges. Park dedication fees support the Park Site Fund, which is used primarily for CIP projects. With the decline of developable space, park dedication fee income to the Park Site Fund is expected to decrease. Because the City is facing near buildout and slowdown in plat applications, financial planning needs to reflect this change. LEGISLATIVE CHANGES, EFFECTIVE 2004 In 2004, new legislation was approved regarding parks and trail dedication. The City discussed the legislation with the City Attorney to ensure compliance with the new legislation. Fortunately, the City has been in compliance with the legislation even before it was written! The new legislation covers five issues: 1. "Upon request, a municipality must explain the basis of its fees." The City of Eagan has the fee basis well documented in its Parks Dedication Policy and Trails Dedication Policy (found in the orientation packet), which is available to anyone upon request. It is also provided to developers in a packet of information when they apply for plat review. 11 2. "Developers have the right of appeal if a dispute arises over a specific fee imposed by a municipality." Appeals must be brought within 60 days after approval of an application, and the deposit of the fee is put into escrow. 3. "Connection between the fees or dedication required and the municipal purpose sought to be achieved by the fee or dedication." The collection of fees or land in Eagan is proportional based on the units (residential) or acreage (commercial/ industrial), ensuring the collection is directly related to the expected impact on the park system. The Park Site Fund serves the "connection" purpose when fees must be collected by investing in capital projects, including land acquisition for parks and open space, or other capital projects. 4. "Procedure under which a developer may challenge a proposed fee in lieu of dedication." The City has an established process for appealing fees in general, and the legislation merely details how the development review continues after a challenge is made to the dedication fees. 5. "The basis for calculating the amount to be dedicated or preserved must be established by ordinance." Chapter 13.20, subdivisions 8.2 and 8.8 of the City Code authorizes (by ordinance) the collection of dedication fees for both parks and trails from developers. The City also complies with the legislation by publishing public notice of fee review at a public meeting (typically the APrC meeting). METRO SAMPLE AVERAGE One tool the APrC uses to determine a fair fee increase is to gather information about what other cities charge for their dedication fees for each property type, and calculate an average from this sample. Information about 2004 fees for other municipalities of similar size to Eagan has been collected and analyzed for comparative purposes. Attachment #1 shows the results of two surveys, one collected by the City of Eagan, the other conducted by Ingraham and Associates. Cities who use a similar system of calculation were included in the data. It is important to note that most municipalities do not separate parks dedication fees and trail dedication fees. Therefore, the comparative analysis and ranking comparisons combine Eagan's Park and Trail dedication fees to "level the playing field." OPTIONS (Attachment #2) Option 1: Percentage Increase The first option the APrC is invited to consider is a percentage increase across the board, based on the current City of Eagan park and trail dedication fees. This option had been discussed during the investigation of alternative funding sources. Attachment l presents other increase options, showing fees increased at 2.5% increments: 5%, 7.5%, 10%, 12.5%, and 15%, and 17.5%. Option 2: Increase based on Metro Sample Average (MSA) Each year staff conducts a small survey of municipalities to determine if Eagan's fees are consistent with the area market. Although selection of this option would tie the fee increase less to average value of the land and more to the area market, it is still presented to the APrC for consideration and to inform of current market trends. Note: The 2004 Parks and Trail dedication fee increase put Eagan in a consistent range with the Metro Sample Average for residential units. Eagan usually fell in the middle of the range, ranking an 12 average of 13'h out of a sample of 25. Eagan was over the average for commercial and industrial property, ranking 6t' for commercial and 7th for industrial in a sample of 20. In no case was Eagan the highest, nor the lowest in the sample. Attachment #3 shows exactly where Eagan ranks in the sample. SUMMATION Based on the choices presented in Attachment 1, the APrC has several options from which to base their selection. With no state statute to guide the method of fee increase (only the administration of it), it is up to the APrC to determine which option they feel is the most fair. Option 1 is based exclusively on 2004 Eagan fees, which is well within the market range for the Metro area. Option 2 takes the sample from the Metro area, including Eagan's fees, and bases increases on this sample average. If the APrC determines that park dedication fees should be increased for 2005, it will be important to ensure that the increases are fair, based on the value of the property. It is not unreasonable to expect dedication fees to increase as land -availability decreases and value goes up. Fees should not increase exponentially to become primarily a revenue generator rather than offering a fair payment-in-lieu of park land dedication. Major fee increases based this way may be difficult to defend if they are challenged, seeming more an extraction than fair compensation. WATER QUALITY FEES Water quality fees are reviewed annually in conjunction with parks and trails dedication fees. Staff has provided a brief overview of the proposed new fee structure for 2005. ALTERNATIVES FOR COMMISSION CONSIDERATION The APrC is asked to make a recommendation based on one of the options listed below: 1. Increase park dedication fees based on current Eagan fees, with a recommendation as to the percentage of increase. 2. Increase trail dedication fees based on current Eagan fees, with a recommendation as to the percentage of increase. 3. Increase park dedication fees based on MSA. 4. Do not increase park dedication fees 5. Do not increase trails dedication fees 6. Increase water quality fees as outlined in the packet. 7. Recommend a different increase in water quality fees. 8. Do not increase water quality fees. 13 Item j / J Zoos Parrs, Tra i is WQ Fees Attachment # 2004 FEES - METRO SAMPLE AVERAGE NUMBERS COMPILED BY THE CITY OF EAGAN AND INGRAHAM AND A5S c4ATes Parks Dedication City SF DP TH/Q Apt/ Mult Comm Ind per unit Blaine 1870 1870 1870 1870 5,500 3,740 Bloomington 4500 3800 3800 3000 Burnsville 2196 2324 2170 2256 7500 5000 Champlin 2700 2700 2700 2700 8000 7000 Cottage Grove 2000 1500 1500 1500 Eagan 2110 2106 1931 1943 6003 5350 Eden Prairie 2800 2800 2800 2800 7500 7500 Fridley 1500 750 750 750 1000 1000 Hastings 2200 1650 1100 1100 1500 1200 Inver Grove Hts 2000 2000 2000 2000 4000 3000 Lakeville 2250 1714 1714 1714 5400 3200 Lino Lakes 1665 1665 1665 1665 2175 2175 Little Canada 625 625 312.5 312.5 Maple Grove 3,000 3,000 3,000 3,000 5,500 7,000 Minnetonka 2375 2375 2375 2375 5475 5700 New Brighton 1050 1050 1050 1050 Oakdale 1000 1000 1000 1000 2200 2200 Plymouth 2800 2800 2800 2800 6800 6800 Prior Lake 2670 2670 2670 2670 5000 5000 Rogers 2000 2000 2000 2000 6000 4000 Rosemount 2400 2400 2400 2400 Savage 1900 1900 1900 1900 7000 7000 Shakopee 3615 3615 3012 3012 5,344 5,344 White Bear Lake 500 500 325 325 2,500 2,500 Woodbury 2000 2000 2000 2000 3000 3000 2149 2033 1954 1926 4870 4385 Eagan Fees *For comparative purposes, Eagan' s dedication fees are shown in the Parks Dedication The fee breakdown is as follows: SF DP TH/Q AP/MU COMM IND 1913 1909 1734 1746 4970 4317 + 197 197 197 197 1033 1033 2110 2106 1931 1943 6003 5350 Notes Eden Prarie Proposed fees for 2005 are $3,400/unit for residential, $8,000/acre fc Developers are told that trails are part of the transportation system, a Minnetonka Fees may be reduced or waived if the subdivision contributes to the Plymouth For commerical/ Industrial, Plymouth uses 10% of existing park land Shakopee Credit can be applied, per Council determination, for private open sp, Item: I- l; 2005 Arles, %ra i 15 h/Q Fees Attachment # Incremental Percentage Chart i• • e • !-e s !-e s Increase Based on Eagan Current Fees SF DP TH/Q Apt/ Mult Comm Ind Res (per unit) C/ u.P Fac Base 2004 Fees 1913 1909 1734 1746 4970 4317 197 1033 5% 2009 2004 1821 1833 5219 4533 207 1085 7.5% 2056 2052 1864 1877 5343 4641 212 1110 10% 2104 2100 1907 1921 5467 4749 217 .1136 12.5% 2152 2148 1951 1964 5591 4857 222 1162 15% 2200 2195 1994 2008 5716 4965 227 1188 17.5% 2248 2243 2037 2052 5840 5072 231 1214 Increase Based on Metro Sample Average SF DP TH/Q Apt/ Mult Comm Ind Res (per unit) C/ u P Fac Base 2004 MSA* 2149 2033 1954 1926 4870 4385 5% MSA 2256 2135 2052 2022 5114 4604 Note: The City of Eagan is 7.5% MSA 2310 2185 2101 2070 5235 4714 the only city known to trail 10% MSA 2364 2236 2149 2119 5357 4824 dete tf feeees f dedication ic from park 12.5% MSA 2418 2287 2198 2167 5479 4933 dedication fees, thus an 15% MSA 2471 2338 2247 2215 5601 5043 MSA can not be calculated. 17.5% MSA 2525 2389 2296 2263 5722 5152 SF= Single Family DP= Duplex TH/Q= Townhouse/ Quad Apt/ Wit= Apartment of Multiple Unit Housing Comm= Commercial Ind= Industrial C/I/P Fac= CommerciaUlndustrial/Public facility (Trails dedication only * Metro Sample Average is based off of 2004 fees of other Minnesota communities. Item:l- f ; LOOS it TICS, Irai Ise WQ Fees Single Family Duplex Attachment #3. Bloomington 4500 Bloomington 3800 Bloomington 3800 Shakopee 3615 Shakopee 3615 Shakopee 3012 Maple Grove 3,000 Maple Grove 3,000 Maple Grove 3,000 Eden Prairie 2800 Eden Prairie 2800 Eden Prairie 2800 Plymouth 2800 Plymouth 2800 Plymouth 2800 Champlin 2700 Champlin 2700 Champlin 2700 Prior Lake 2670 Prior Lake 2670 Prior Lake 2670 Rosemount 2400 Rosemount 2400 Rosemount 2400 Minnetonka 2375 Minnetonka 2375 Minnetonka 2375 Lakeville 2250 Burnsville 2324 Burnsville 2170 Hastings 2200 ---.p Eagan 2106 Inver Grove Ht 2000 Burnsville 2196 Inver Grove Hts 2000 Rogers 2000 ..Eagan 2110 Rogers 2000 Woodbury 2000 Cottage Grove 2000 Woodbury 2000 Eagan 1931 Inver Grove Hts 2000 Savage 1900 Savage 1900 Rogers 2000 Blaine 1870 Blaine 1870 Woodbury 2000 Lakeville 1714 Lakeville 1714 Savage 1900 Lino Lakes 1665 Lino Lakes 1665 Blaine 1870 Hastings 1650 Cottage Grove 1500 Lino Lakes 1665 Cottage Grove 1500 Hastings 1100 Fridley 1500 New Brighton 1050 New Brighton 1050 New Brighton 1050 Oakdale 1000 Oakdale 1000 Oakdale 1000 Fridley 750 Fridley 750 Little Canada 625 Little Canada 625 White Bear La 325 White Bear Lake 500 White Bear Lake 500 Little Canada 312.5 Apt/ Mult Comm Ind Shakopee 3012 Champlin 8000 Eden Prairie 7500 Bloomington 3000 Burnsville 7500 Champlin 7000 Maple Grove 3,000 Eden Prairie 7500 Maple Grove 7,000 Eden Prairie 2800 Savage 7000 Savage 7000 Plymouth 2800 Plymouth 6800 Plymouth 6800 Champlin 2700 Eagan 6003 Minnetonka 5700 Prior Lake 2670 Rogers 6000 ..?p Eagan 5350 Rosemount 2400 Blaine 5,500 Shakopee 5,344 Minnetonka 2375 Maple Grove 5,500 Burnsville 5000 Burnsville 2256 Minnetonka 5475 Prior Lake 5000 Inver Grove Hts 2000 Lakeville 5400 Rogers 4000 Rogers 2000 Shakopee 5,344 Blaine 3,740 Woodbury 2000 Prior Lake 5000 Lakeville 3200 Eagan 1943 Inver Grove Hts 4000 Inver Grove Ht 3000 Savage 1900 Woodbury 3000 Woodbury 3000 Blaine 1870 White Bear Lake 2,500 White Bear La 2,500 Lakeville 1714 Oakdale 2200 Oakdale 2200 Lino Lakes 1665 Lino Lakes 2175 Lino Lakes 2175 Cottage Grove 1500 Hastings 1500 Hastings 1200 Hastings 1100 Fridley 1000 Fridley 1000 New Brighton 1050 Oakdale 1000 Fridley 750 White Bear Lake 325 Little Canada 312.5 Item: j.J; 2M.5 Parks, Trails WO Fres Attachment # Proposed Rates and Fees for Water Quality Program New Equipment Rate 1. Aquatic plant harvester $50/hour New Administrative Fees for Wetland Conservation 1. Exemption/no-loss determination $100, plus staff time 2. Replacement plan application $300, plus staff time 3. Banking plan application $300, plus staff time 4. Certificate of replacement completion $100 5. Wetland decision appeal (refundable) $500 New Escrow Deposits for Replacement Plan Wetlands 1. Monitoring $10,000 2. Reconstruction $20,000 Increases in Fees for Water Quality Dedication Charges are based on the following per-acre land values: Single-family ($35,250 currently) Duplex ($35,250 currently) Townhome ($40,980 currently) Apts., Schools, Churches ($44,715 currently) Commerc./Indus. ($65,800 currently) 3 Excavation rate ($5.30/yd. currently) Date: November 17, 2003 Agenda Item: I-2; 2004 Fees and Charges Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. 2005 proposed fee schedule 2. Comparison data AGENDA ITEM: 2005 FEES AND CHARGES TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Consideration of 2005 fees and charges. BACKGROUND/HISTORY: The APrC is annually asked to review the fees charged for private use of park facilities and recreation equipment. Based on a recommendation by the APrC, the City Council will establish the fees to be charged during fiscal year 2005. ANALYSIS: The recommended fee schedule and a sample comparison of other metro area venues are attached. DISCUSSION/EVALUATION: The 2004 fee schedule represented an approximate 10% increase to fees. 2003 also represented an increase of approximately 10 Prior to 2003, the fee schedule had not increased since 1997. In determining this year's recommendation, staff conducted a sample survey of other communities and determined that Eagan's current fees are comparable; especially considering that there are many variables associated with differences of the facilities compared (particularly the pavilions / shelters). Considering that the fees are comparable and in some cases nearer the high end, staff recommends that the 2005 fee schedule remain the same as 2004 fee schedule as approved by City Council. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2005 fee schedule as outlined. 2. Recommend to the City Council approval of the 2005 fee schedule as amended. 14 Item: 4005 rtes ~ Cha es~ 2005 FEE SCHEDULE Attachment # Parks and Recreation Charges I~ he following facility rental fees are subject to 6.5% State sales tax, and require a $150.00 damage deposit payable at the time of registration. Sales tax is included in the proposed 2004 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge. 2003 2004 and proposed 2005 FACILITY NON 2003 fees NON RESIDENT RESIDENT with tax RESIDENT RESIDENT Trapp Farm, Thomas Lake, Blackhawk and Central Park Pavilions: • All day rental (10 am- 10 pm) $ 1.10.00 $ 155.00 117.15 / 165.08 $ 128.00 $ 176.00 • Half-day rental (10 am- 4 pm, or 5 pm -10 pm) 75.00 110.00 79.88 / 117.15 85.00 122.00 • Blackhawk kitchen use 35.00 40.00 37.28 / 42.60 43.00 48.00 Enclosed park Shelter Buildings: • All day rental (10 am - 10 pm) 110.00 155.00 117.15 / 165.08 128.00 176.00 • Half-day rental (10 am-4 m, or 5 m-10 m 75.00 110.00 79.88 / 11T15 85.00 123.00 Tennis Courts 3.00/court/tu- 3.00/court/hr 3.20 3.75 Court/hr 4.75/court/hr Community Room - City Hall (NOTE: 2-hour minimum for after-hour rental): • Youth groups (8 am - 4:30 pm) Deposit only N/A Same Same • Youth groups - after hours (per hour) 9.00 N/A 9.59 11.00 Same • Local civic groups (8 am - 4:30 pm) Deposit only N/A Same Same • Local civic groups - after hours (per hour) 25.00 N/A 26.63 29.00 Same )they citizen groups -Per hour rental 2500 50.00 26.63 % 53.25 29.00 Same -Maximum one-day rental 220.00 350.00 234.30 / 372.75 256.00 266.00 • For profit organizations 60.00 60.00 63.90 / 63.90 69.00 75.00 -Per hour rental -Maximum one-day rental 350.00 350.00 372.75 / 372.75 410.00 410.00 Sunshelters (per day) 35.00 55.00 37.28 / 58.58 43.00 64.00 Picnic kit: • 3 items 7.00 10.00 7.46 / 10.65 7.50 11.00 • Each additional item 3.00 5.00 3.20 i 5.33 3.50 5.50 + $50 deposit + $50 deposit + $50 deposit + $50 deposit Chuckwagon grill (per day) 35.00 55.00 37.28 / 58.58 43.00 64.00 Canopy (per day) 60.00 80.00 63.90 / 85.20 70.00 90.00 Extra picnic tables (each) 10.00 N/A 10.65 / N/A 16.00 27.00 Tubing at Trapp Farm Park 2.00 2.00 3.00/day 3.00/day Tubing Reservations only at Trapp Farm Park 3.00 4.00 4.00/person 5.00/person for groups of 20 to 80 people (1 '/2 hour rental): 2003 2004 and pro posed 2005 FACILITY NON 2003 fees NON RESIDENT RESIDENT with tax RESIDENT RESIDENT aetic facilities: • Fields - youth tournaments (per field per $ 40.00 $ 80.00 42.60 / 85.20 $ 48.00 $ 96.00 day) • Fields - all other users (per field per day) 60.00 120.00 63.90 / 127.80 70.00 140.00 • Lights, if required (per field per hour) 35.00 50.00 37.28 / 53.25 53.00 106.00 • Building cleaning (per full day use only) 60.00 75.00 63.90 / 79.88 70.00 85.00 Half day use (less than 4 hours) charges 70% of rate Field/facility maintenance fees: Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. • Traveling youth teams (per team) 80.00 N/A 85.20 / N/A 96.00 N/A • Adult - up to 9 games (per team) 195.00 390.00 207.68 / 415.35 230.00 460.00 • Adult - more than9 games, fee for each additional game >9 + 25.00 + 45.00 26.63 / 47.93 + 32.00 + 54.00 Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to the field use permit cost. Moonshine Park: Upstairs - retreat/meeting space (includes availability of overhead/coffee pot/kitchen) 75.00 85.00 • 8:00 am - Noon 75.00 85.00 1:00 pm - 5:00 pm 91.00 101.00 6:00 pm - 10:00 pm 213.00 235.00 • Full Day (8:00 am - 10:00 pm) Same Same Downstairs - activity space • 8:00 am - Noon 64.00 75.00 • 1:00 pm - 5:00 pm 64.00 75.00 • 6:00 pm - 10:00 pm 80.00 90.00 187.00 208.00 • Full Day (8:00 am - 10:00 pm) Bandshell at Central Park: - Permitted use in partnership with Eagan Parks and Recreation meeting community entertainment criteria: No permit fee - Permitted use in conjunction with a Community Center paid permitted use - No permit fee - Other use by groups or organizations for private gain - $50.00 per hour I:Parks and Recreation/Advisory Parks Commission/Monthly Meetings/November Meeting/2003 Fee Schedule draft 11-02 Item:1 `2 Zoos Fees Attachment # 2. Fee Comparison Data 2004 Pavillions / Shelters Half Day Rental Full Day Rental Eagan 85 128 Ramsey County 100 Burnsville 63 98 Bloomington NA 123 Edina 65 125 Shoreview NA 150 Eden Prairie 90 180 Average 73 130 Balidiamonds Per day Eagan 48 Apple Vallley 65 Burnsville 40 Bloomington 55 Brooklyn Park 31 Inver Grove Heights 30 Average 44.2