12/20/2004 - Advisory Parks & Recreation Commission
AGENDA WORKSHOP
ADVISORY PARKS COMMISSION CIP DISCUSSION
EAGAN, MINNESOTA
6:00 p.m.
Conference Rooms 2 A & B
Monday, December 20, 2004
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of November 15, 2004 7:03 pm
D. Visitors to be Heard 7:04 pm
E. Superintendent's Update and Department Happenings Pages 3 - 5 7:05 pm
F. Consent Agenda 7:15 pm
(1) Wings Addition - Wings Finanacial Federal Credit Union Pages 6 - 7
(2) Cedar Bluffs Business Center - Opus Northwest LLC Pages 8 - 9
G. Development Proposals 7:16 pm
H. Old Business 7:17 pm
1. New Business 7:18 pm
J. Water Resources Update 7:19 pm
K. Other Business and Reports
(1) Quarterly Recreation Division Report Pages 10 - 12 7:25 pm
(2) Shade Tree Disease Program Update 7:40 pm
(3) Park Site Fund Update/CIP Timeline Pages 13 - 14 8:00 pm
(4) Subcommittee Updates 8:05 pm
(5) Park System Plan Update 8:10 pm
L. Round Table 8:13 pm
M. Adjournment 8:15 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting
Thursday, January i3, 2005
ADVISORY PARKS COMMISSION
2004-2005 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START IEXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 5/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) ibaril(d)iuno.com
PHIL BELFIORI 2002 651-905-0293 (H) 5/2006
3671 Canary Way (lyr. 2002) 763-287-7167 (W)
Eagan, MN 55123 (3 yr, 2003) obelfiori((Dwsbena.com
MARGO DANNER 2001 651/454-5688 (H) 5/2007
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 (3 yr. 2004) mrsmaaoo@usfamilv.net
TERRY DAVIS 1997 651-452-2635 (H) 5/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax)
(3 yr. 2003)
tem. davis(&-stoaul. com
TSIVAD( aol.com (home)
N. MARK FILIPI May, 1997 651-602-1725 (W) 5/2007
836 Overlook Place (3 yr. 1998) 651-687-9866 (H)
Eagan, MN 55123 (3 yr. 2001) mark.flioi(rDmetc.state. mn.us
(3 yr. 2004)
DUANE L. HANSEN (alternate) May, 2004 952-894-9228 (W) 5/2005
3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H)
Eagan, MN 55123 hand000comcast.net
MUHAMMED LODHI May, 2004 952-278-2629 (W) 5/2007
4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H)
Eagan, MN 55122 m lodhi(d.hotmail.com
ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 5/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W)
Eagan, MN 55121 lperryWftotmail.com
DOROTHY PETERSON 2000 651-454-6532 (H) 5/2007
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 (3 yr. 2004) norsk4337(&-iuno.com
RICHARD PLETCHER 2001 651-687-9177 (H) 5/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.oletcher(&usarc-emh2.armv.miI
Eagan City Staff E-Mail:
cmesko@ci.eacaan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eaaan.mn.us
ahove@ci.eagan.mn.us emacbeth@ci.eaaan.mn.us 9-16-04
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.)
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Cherryl Mesko cmesko@ci.ea-gan.mn.us
Paul Olson polson@ci.eagan.mn.us
Jeff Asfahl iasfahl@ci.eagan.mn.us
Forestry:
Gregg Hove ghove@ci.eaaan.mn.us
Water Resources:
Eric Macbeth emacbethg)ci.eagan.mn.us
Recreation Staff.'
Paula Nowariak pnowariak@ci.eaaan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hcham lin@ci.ea an.mn.us
Colleen Callahan ccalahan@ci.eaaan.mn.us
Cascade Bay:
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
Community Center:
Sandy Breuer sbreuergci.eagan.mn.us
ADVISORY PARKS COMMISSION
2004-2005 MEETING SCHEDULE
May June July Aug Sept Oct Nov Dec Jan Feb Mar Apr May
NAME 17 14 19 16 20 18 15 20 13* 14 14 18 16
Joseph Bari X X X X X X X
Phil Belfiori x X X 0* X X 0*
Margo Danner x X X X X X X
Terry Davis x X 0* X X X X
N. Mark Filipi X X 0* X X X X
Duane Hansen x X X X 0* X X
Muhammad Lodhi x X X X 0* X X
Elizabeth Perry x X X X X X 0*
Dorothy Peterson x X X 0* X X 0*
Richard Pletcher x X X X X X X
X = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee
Terry Davis Mark Filipi Terry Davis
Joe Bari Phil Belfiori Dorothy Peterson
Richard Pletcher Muhammad Lodhi Joe Bari
Duane Hansen
Elizabeth Perry Margo Danner
Liaison to Holz Farm Study NE Eagan Study Master Plan - Large Group
Dorothy Peterson Richard Pletcher Mark Filipi
Elizabeth Perry Joe Bari
Margo Danner
Mohammed Lohdi
UPCOMING MEETINGS: OPEN ISSUES
Holz Farm NRHP Preliminary Evaluation
January 10-14: Park System Plan Public Meetings (Time, Location TBD) Parks Master Plan Review
Volunteer Recognition Methodology
PARK SYSTEM PLAN MEETINGS
*January 10-14: TBD - Public Meetings
*January 11: TBD - Commission/Council Update
*January 12: TBD - Large Group
*Tentative dates - subject to change
TO:. ADVISORY PARKS COMMISSION
FROM: PARKS AND RECREATION STAFF
DATE: DECEMBER 17, 2004
ITEM A: Call to order
ITEM B: Approval of agenda
ITEM C: Approval of minutes of November 15, 2004
ITEM D: Visitors to be Heard
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
Staff has reviewed the following developments to ensure compliance with the
parks dedication, trails dedication, water quality and wetlands, and forestry issues.
No further discussion is anticipated for these items:
1. Wings Addition - Wings Financial Federal Credit Union
2. Cedar Bluffs Business Center - Opus Northwest LLC
3. Homestead Village
ITEM G: Development Proposals
There are no development proposals for the Commission to review.
ITEM H: Old Business
There are no Old Business items for Commission discussion.
ITEM I: New Business
There are no New Business items for Commission discussion.
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
ITEM K: Other Business and Reports
1. Superintendent Asfahl will present the Quarterly Recreation Division report,
providing a snapshot of division activities during Fall of 2004.
2. City Forester Gregg Hove will provide an update on the Shade Tree Disease
Program.
3. Superintendent Paul Olson will provide an update on the Park Site Fund, and
discuss the timeline for the upcoming CIP (Capital Improvements Plan).
4. Subcommittee meetings held between November 16 to December will be
summarized under this agenda item.
5. Superintendent Olson will provide an update on the Park Systems Plan
project.
ITEM L: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM M: Adjournment
z
DECEMBER 2004
DEPARTMENT HAPPENINGS
Recreation Division:
• Friends of the Farm hosted the Old Fashioned Holiday at Holz Farm on Dec 5th. It was another
nice event made possible by the faithful efforts of several Friends of the Farm members. The
Eagan Men's Chorus and the Eagan Women of Note did a spectacular job of caroling throughout
the event.
• Determination of field space needs for spring summer is underway. Many weekend tournament
events dates have already been requested.
• Winter Recreation Leader staff training was held on Tuesday, December 14. There are 52 staff
hired to fill out the winter season. All staff will be waiting patiently for ice on the rinks and snow
on the Trapp Farm Park Hill.
• A Holiday Hoopla event will be held for ages 6-11 on Dec. 23 at the Eagan Community Center.
Crafts for the Holidays are the theme.
• A Preschool gymnastics program will be starting at the Eagan Community Center in February on
Monday, Tuesday and Wednesday mornings. This is a joint effort with ISD 196 Community
Education.
• Offerings for Home school children for the winter season will include a Mad Science Workshop,
Underwater Adventures and Games and sports. One event will be held per month. This also will
be offered in cooperation with ISD 196 Community Education.
• Adapted floor hockey wraps up with the first successful program that has incorporated 2 age
groups. Youth that have previously barely spoken are now giggling during their time with the
coaches and many volunteers.
• The Eagan Seniors hosted a Visit with Santa on Saturday, December 4 in the Lone Oak Room.
More than 50 kids had a chance to sit on Santa's lap, get photos taken, and have a cookie and hot
cider. It was a great program coordinated by the Eagan Seniors.
• Recreation staff are busy preparing for the Spring and Summer for recreation programs. The
Commons on Marice have expressed an interest in helping increase senior heath awareness
during the Eagan Fun Run with potential vendors and other additions to the program.
• The Preschool Programs wrapped up Friday, December 17. 357 children ages 1-5 participated in
Eagan Parks and Recreation programs this fall.
• Winter Preschool registration is currently underway. Registration will be accepted until
December 30th. Classes and programs begin on January 3, 2005.
• Winter league manager's meetings were held Monday, December 6. All leagues will begin after
the first of the year. Registration numbers for winter is as follows:
- Men's Basketball - 36 teams
- Boot Hockey - 12 teams
- Men's Broomball - 14 teams
- Co-Rec Broomball - 21 teams
- Volleyball - 58 teams
Youth Development
• First sessions of programs have wrapped up. Second session Pilot Knob programs began on
November 15th. Sports and craft classes have begun. Second session Glacier programs begin in
January We are offering classes in Gym Games, African Drumming and Sketching.
• Teens:
• December "Club Oasis" middle school dance attendance was at 51.
• "Bring the Noise" presented "Monster and Crew" in November, and Suite 16 in November.
Approximately 45 middle, high school and parents attended. January 14 "Crashing by Design"
is performing. Upcoming events include a fundraiser with students from the School of
3
Environmental Studies raising money for endangered species, Performances by Cryptic, Static
Display and hopefully Darko Diamio.
• A middle school lock-in is scheduled for February 11, complete with a Luau theme, Live DJ and
fear factor recreation style.
• Our third annual film festival the "South Metro Film Festival" is scheduled for July 16th. Film
submissions will be accepted until June 3Ta
E-TAB
• November "Kids Night Out" was a wonderful success. 26 children and had a great time. Eight
local high school youth volunteered to help make this happen. December Kids Night out is
scheduled for the 17th.
• Middle and High School age youth are still needed to join our Teen Advisory Board. Contact the
Youth Development Coordinator for information.
• This year the board is researching the possibility of placing a coffee bar in the teen center. They
have established subcommittees around design, financing, business plan development and
marketing. If any one is interested in getting involved or in helping them navigate this possible
venture please contact the Youth Development Coordinator.
Parks Division
• The "top three" questions heard this time of the year are the rinks open ? why aren't
the rinks open ? when will the rinks open? By this time of the year, the maintenance
crews are generally running on a split shift to allow for round the clock flooding. Despite
the recent "cold snap" the ground has not frozen sufficiently to allow for intensive
flooding. The 55 to 55 degree temperature of the water will quickly melt any ground frost
if applied too quickly. Crews have been applying light loads during the evenings and are
making some progress though it has been very slow. The exceptions being the paved
rinks at Goat, Rahn and now Quarry, which are getting close to having skatable ice. A
best GUESS (based upon the long range forecast) at when rinks will open-----paved rinks
around x-mas, grass rinks around the first of the year---stay tuned. The Trapp Farm
tubing hill requires a solid 6" to 8" snow base to open.
• Once rinks are open, all sites will be broomed and flooded a minimum of 5 days per
week. The "A" sites (double rinks) will also be cleaned and flooded once over the
weekend
• A meeting was held with the ice coordinators of the associations that use outdoor ice to
explain policies procedures and inform them of the flooding schedules.
• During this pre-rink period, the maintenance crews have been very busy with the
trimming of trees and brush along internal park trails and also trees within the parks,
repairing rink boards and goals, constructing new park signs and making much needed
building repairs throughout the system (both real $ savers).
• Again this year, select trails, most often along County roads (Central park is included),
will be plowed under a contract administered by the Street Department. Proposals for
new segments are only reviewed in April and require the submission of a petition
obtained from the Engineering Department at City Hall.
• Once it does snow, parks seem to become a popular playground for snowmobiles.
Snowmobiles are NOT allowed on City park property. Violators should be reported
immediately to the Police Department.
• Again this year, three members of the park maintenance staff will be assigned to regular
street plowing routes under the direction of the Street Department. The remaining seven
maintenance employees will be responsible for removing snow from the walks and trails
4
surrounding City buildings, plowing open any program sites and eventually cleaning
rinks. It is important to understand that removing snow from rinks is a priority not only
because it may be needed in the evening but more so to prevent the ice from melting
under the snow there-by protecting the investment in time spent building them. In the
event of a paralyzing snow storm, all personnel would assist with snow removal from
streets and infrastructure.
• At their meeting of December 13th, the City Council approved the 2005 fees as
recommended by the APrC. This includes the land base value for calculating Water
Quality dedication.
• As of December 14, all of Eagan's lakes were finally covered with ice, albeit a thin layer. This is
the latest "freeze-up" date in recent history. The previous latest date was December 6, 1999, the
beginning of only a 3-month period when our lakes were frozen.
• This winter, the Water Resources Division is once again sponsoring in Eagan elementary
schools an educational program that focuses on water quality and preservation. Since its
beginning in 1994, the program has touched about 7,500 students in grades K-2. A new
4-year strategy begins this year. Interactive classroom "playlettes" will be at the schools
this year and next. In Years 3 and 4, Toadilly Turtle, a play about protecting urban lakes
and wetlands, will be performed. The play shows how lawn chemicals, trash, oil, and
other pollutants enter stormwater and then harm lakes, ponds, and wetlands. One of its
key messages is that children can influence parents to stop household practices that
degrade lakes and wetlands and do things that help protect these resources.
5
Date: December 20, 2004
Agenda Item: F-l; Wings Addition
Action X
c~> Information
Ciof F-I
Eagan MEM~ Attachments
and Recreation
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AGENDA ITEM: F-1; WINGS ADDITION - WINGS FINANCIAL CREDIT UNION
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PARKS AND RECREATION STAFF
ITEM DESCRIPTION: Review the parks dedication, trails dedication, tree preservation, water
quality, and wetlands issues that pertain to the Patrick Eagan Park addition.
BACKGROUND/ HISTORY
Wings Financial is requesting approval of a Preliminary Subdivision to create two lots
upon 3.3 acres located at 3240 Denmark Avenue, north of Byerly's, legally described as Lot
1, Block 1, Olson-Burger Addition, in the SE 1/4 of Section 10.
The property is under construction with the Wings Financial Credit Union on the northern
portion of the site (Lot 1). The development plan for the credit union was designed to
accommodate the subdivision of this property and allow a second use/building on the
southern portion of the site (Lot 2). Wings Financial is now proposing to subdivide the land
to prepare to sell the vacant parcel to a third party for construction in the Spring/Summer of
2005.
Detailed development plans for the southerly parcel including landscaping, elevations,
grading and utilities will be required at the time of building permit application.
PARKS AND TRAILS DECIATION
Parks and trails dedication due for the development shall be satisfied through a cash
dedication.
TREE PRESERVATION
There is no significant vegetation on site.
WATER QUALITY/ WETLANDS
This 3.3-acre development is proposed in the D-drainage district. Stormwater runoff from the
site will drain northeasterly to a stormwater treatment. pond alongside Interstate 35E (City
Pond DP-27) that drains directly to LeMay Lake, one of the City's seven Class I-Direct
Contact Recreation waterbodies. To meet Eagan water quality requirements, the developer
proposes to direct runoff an on-site treatment pond that will be constructed.
The required volume and area of water quality treatment ponds are based on the impervious
proportion of proposed developments. This development proposes to construct one treatment
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pond that would be sized to fulfill treatment requirements for both lots of the subdivision,
assuming the future impervious cover of the south parcel will be the same as that proposed
for the north parcel (52 percent). Based on this assumption, the pond would need a minimum
treatment volume of 0.39 acre-feet and a minimum surface area of 0.20 acres. The pond
would need to be designed using NURP standards including a 10:1 aquatic bench from the
normal water level and an outlet structure acceptable to City Engineering.
If the impervious cover of the south parcel is proposed in the future to be greater than 52
percent, the City may require additional treatment volume to be created on-site.
There are no wetlands associated with this parcel. This development should meet the City's
water quality requirements through on-site ponding.
ALTERNATIVES FOR COMMISSION CONSIDERATION
1. This proposal shall be responsible for a cash parks dedication.
2. This proposal shall be responsible for a cash trails dedication.
3. The pond should have a minimum treatment volume of 0.39 acre-feet and a minimum
surface area of 0.20 acres. The pond should be designed using NURP standards
including a 10:1 aquatic bench from the normal water level and an outlet structure
acceptable to City Engineering.
Location Map
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Development/Developer: Wings Addition
Application: Preliminary Subdivision
Case No.: 10-PS-22-11-04
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Map Prepared using ERSI ArcView 3.1. Parcel base map data provided
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cit of Q_TGi an THIS MAP IS INTENDED FOR REFERENCE USE ONLY
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[ Date: December 20, 2004
Agenda Item: F-2; Cedar Bluffs Busn. Ctr.
Action X
Information
of Eagan Attachments X 1. Location Map
Parks and Recreation MEMO 2. Existing Conditions
3. Site Plan
4. Grading Plan
5. Sewer and Water Plan
AGENDA ITEM: F-2; CEDAR BLUFFS BUSINESS 7. Drainage AreaPslan
CENTER - OPUS NORTHWEST LLC 8. Landscape Plan
9. Tree Preservation/
Mitigation
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PARKS AND RECREATION STAFF
ITEM DESCRIPTION: Review the parks dedication, trails dedication, tree preservation, water
quality, and wetlands issues that pertain to the Patrick Eagan Park addition.
BACKGROUND/ HISTORY
The applicant is requesting approval of a Preliminary Subdivision (Cedar Bluffs Business
Center) of 14.98 acres to create two lots on property legally described as Lot 3 Silver Bell
Addition, and part of Outlot 2 Silver Bell Addition in the SE t/4 of Section 18.
The subject site is currently two tax parcels which are vacant and have some mature vegetation.
Outlot 3 has two small ponds on the north end of the site. The subject site is part of a TIF district
and is zoned and guided Industrial.
The subdivision is to allow a freestanding office/warehouse building on each lot. The
subdivision is anticipated to meet the I-1, Limited Industrial standards.
PARKS AND TRAILS DECIATION
Parks and trails dedication due for the development shall be satisfied through a cash
dedication.
TREE PRESERVATION
A tree inventory submitted with this application indicates that there are six (6) small significant
woodlands on the property, measuring 1,500 square feet, 2,000 square feet, 3,500 square feet,
5,000 square feet, 2,000 square feet, and 3,000 square feet; for a total of 17,000 square feet (.39
acres). The significant woodlands are comprised of small diameter (4"-12" elm, poplar,
boxelder, and silver maple.
The development as proposed will result in the removal of all 17,000 square feet of
significant woodlands (100 % of the total). According to the City of Eagan Tree Preservation
Ordinance allowable tree removal for this type of development proposal (single-phase,
single-lot, commercial) is set at 30% of the total significant woodlands. With a proposed
removal greater than the allowable amount, there is a required tree mitigation for this
proposal. Required tree mitigation to replace woodlands removed in excess of allowable
limits calculates to forty-eight (48) Category B trees, or an equivalent combination of
Category A and/or Category C trees.
The applicant has submitted a Tree Mitigation Plan that shows the installation of forty-
eight (48) Category B trees.
WATER QUALITY/ WETLANDS
This proposed 15-acre commercial subdivision would be located in the City's A-watershed in
the northwestern part of the city. The parcel is located up gradient of the uppermost reach of
Kennealy Creek, which is a state public water.
To meet City water quality requirements, the developer proposes to direct runoff first to a
constructed treatment pond at the western edge of the parcel prior to draining it to an existing
stormwater treatment pond (City Pond AP-52.2). City Pond AP-52.2 drains to a low-lying
area above Kennealy Creek.
The required volume and area of water quality treatment ponds are based on the impervious
proportion of proposed developments (i.e., land covered by buildings, parking lots,
driveways, and walks). The new pond would need to have a minimum treatment volume of
1.8 acre feet over a minimum surface area of 0.50 acres. The pond should. be designed to
meet NURP guidelines, including a 10:1 aquatic safety bench, and the outlet structure should
meet City standards.
There are no wetlands issues associated with this project. This development should meet
City water quality requirements entirely through on-site ponding.
ALTERNATIVES FOR COMMISSION CONSIDERATION
1. This proposal shall be responsible for a cash parks dedication.
2. This proposal shall be responsible for a cash trails dedication.
3. .To require that the applicant fulfill required tree preservation mitigation through the
installation of forty-eight (48) Category B trees, or an equivalent combination of
Category B and Category C trees..
4. The stormwater pond should be constructed with a minimum wet-pond volume of 1.8
acre-feet and a minimum area of 0.50 acres. It should have a 10:1 aquatic bench and
outlet skimmer according to City design standards.
9
Location Map ItemF-2, Ce,)or 'a?aF~S
Attac ment # 1 !ec AVOOL VIA?
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Development/Developer: Cedar Bluff Business Center
Application: Preliminary Subdivision
Case No.: 18-PS-23-11-04
rrt Map Prepared using ERSI ArcVlew 3.1. Parcel base map data provided N
by Dakota County Office of GIS and is current as of January 2004.
i qF~ s THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E
Ie The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S
Community Development Department not responsible for errors or omissions.
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Date: December 20, 2004
Agenda Item: K-1;Recreation Program Update
Colleen Callahan
Action
Information X
City of Eagan
Parks and Recreation MEMO Attachments
AGENDA ITEM: K-1; QUARTERLY RECREATION DIVISION REPORT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: RECREATION SUPERVISORY STAFF
ITEM OVERVIEW: An update of recreation programs activity for fall 2004.
BACKGROUND/HISTORY:
The Recreation staff has been meeting with the APrC programming sub committee to share ideas, discuss
programming and receive direction from the commission. As a result of these meetings, stakeholders have
discussed capital improvement considerations and received great ideas for programming and commission
report presentations. This report is a culmination of all of the program areas including preschool, youth,
teens, adult sports, seniors, family, and community events.
Adult Sports
• Touch Football - Eagan Parks & Recreation hosted and directed the MRPA Touch Football State
Tournament on October 16-17 at Northview Soccer Fields with 12 teams participating. The
weekend was unseasonably cold, but teams were pleased with the fields.
• Fall Leagues - Fall Sports Leagues had 170 teams participating in basketball, softball, touch
football and volleyball.
• Concessions wrapped up another year with 7 tournaments and 6 months of nightly operation. Staff
will soon have to start planning for 2005.
Community Events
• Halloween Hodgepodge - The annual Halloween Hodgepodge event was moved to the Eagan
Community Center in 2004. More than 500 people spent an evening playing games, making crafts,
listening to the storyteller and Bob the Beachcomber, watching Halloween movies in the Lone Oak
Room and walking through the scary sensations station and Terror Trail. In excess of 100 volunteers
helped make the evening a success.
• Lone Oak Days - Another successful two day event that offered 1940's era `life on a farm'
activities to approx. 900 attendees. The pie eating contest tradition continues to be a crowd favorite.
Other activities include: hayrides, live barnyard animal display, spelling bee, watermelon seed
spitting contest, live musical entertainment, food concessions, pony rides, rope making
demonstration, cow milking on Oreo the life sized virtual cow, variety of children's games, and a
straw stack treasure hunt - sponsored by Bremer Bank. The volunteers from the Friends of the Farm
make this a great community event!
ID
• South of the River Recreators (SORR) - Who Done It Hike - Eagan Parks and Recreation teams
up with seven local recreation departments in the south metro to offer a variety of recreational
programs. One of the programs SORR hosts is the Who Done It Hike in September. Families enjoy
a free morning mystery walk with food and beverages. In 2004, over 400 people were in
attendance. Ken Coy, of the Eagan Men's Chorus has been the talented author of the mysteries for
the last several years.
Preschool
• Sessions - The fall session ran from September 13-December 17. Sites are offered at Bridle Ridge,
Goat Hill, Rahn, Skyhill and the Community Center. Over 350 children are signed up in 36 class
sections. Parent/child classes continue to grow.
• Apple Orchard Field Trip - 80 children with 50 adults and staff rode a bus to Sponsel's Minnesota
Harvest Apple Orchard in Jordan in October. Children toured the orchard, the packing plant, took a
hayride and picked apples.
• Costume Parade - Preschool participants were invited to the Lone Oak Room for a costume parade
for the Eagan Seniors.
• Art Show - The first Preschool Art Show and Fundraising Auction took place Thursday, December
16 at the Eagan Community Center, beginning at 7p.m. All preschoolers were invited to submit art
work for the show and auction.
Seniors
• Halloween Parade and Craft Sale - Seniors invited the preschool children to the Lone Oak Room
for a costume parade, which has been done for the past several years. In addition to the parade, this
year the craft groups hosted a craft sale with quilts, cards, bags, holiday decorations and beautifully
decorated items hand made by the seniors.
Teens
• Bring the Noise - Local high school age garage bands are booking performances. This is an
opportunity for the band to play for their peers and make a little money. The Oasis has featured
bands Monster and Crew, Suite 16, Crashing by Design... and many more. These performances are
open to teens. Local students from the School of Environmental Studies are working with staff to
use the "Bring the Noise" program as an opportunity to do a fundraiser. They are coordinating four
bands to play. The fundraiser is scheduled for January 28th 7p.m, admission fees have not been
determined. The money raised will benefit the endangered species at the Minnesota Zoo.
• Dodgeball - Over 100 middle and high school students were involved in the first season of
dodgeball. All new programs experience some growing pains and this one sure did! But, Eagan
Parks and Recreation is ready for a new season this January.
• Eagan Teen Advisory Board (E-TAB) - E-TAB completed their annual retreat and set goals for
the year. They have successfully raised over $2500 during their fundraising campaign to support
supervision and programs based at the Oasis. Currently they are researching the possibility of
adding a coffee bar in the Oasis and methods to gain more feedback from their peers on priorities
and hot topics for teens. They have also been key in the success of "Kids' Night Out," 26 children
registered for November and 21 are registered for December 17.
11
• Oasis - Daily attendance averages 6-10 youth. `Club Oasis,' the middle school dances, are very
successful, usually attracting 80 youth. The anniversary event was a huge hit with 92 youth getting
involved.
Youth and Family
• Adapted Floor Hockey - With an increasing number of interested youth in the adapted programs,
the Eagan Parks and Recreation took the opportunity to add a second age group for programs. The
floor hockey was the first program to offer a session for ages 6 - 9 and 10 - 13. Each class has 13
registered participants and meets for eight weeks in the Community Center developing hockey skills
and playing games.
• The Blast and Open Gym (BOG) Days - The first 5 Buck BOG Day was held on November
26 at the Eagan Community Center with 16 participants. A 5 Buck BOG Day is a supervised
play day for ages 6 - 12. Recreation Leaders supervise the play in a fun and active afternoon of
dodgeball, sports, games, and play in the Blast. Additional BOG Days are scheduled for the
winter session. 3 Buck BOG Days are also held on various days off from school. The 3 Buck
days are not supervised.
• Chess Club - For the very first time a Chess Club was offered by the Eagan Parks and Recreation.
A chess club coordinator in the west metro contacted Eagan Parks and Recreation and offered to
help establish a club. A wonderful, intergenerational group of people chose to participate in six
weeks of chess play and instruction at the Eagan Community Center. Another session is being
considered for the spring.
• Eagan Art House - September - December 2004: 263 participants were registered for 41 youth,
teen, adult, and parent/child classes. The Eagan Art House also partnered with Lifeworks to offer
an art class for 6 of their residents. Because of limited space available at the Art House, the class
was held in the Civic Arena Community Room. The Board of Directors intend to advertise for the
new position of Eagan Art House Coordinator in January 2005.
• Family Play Days - The first Family Play Day was held at the Eagan Community Center on
Sunday, October 17. 25 parents and children participated in Bingo, a craft and an ice cream treat.
The second Play Day was held on November 21. The theme was Turkey Time and there were 15
participants who made a Turkey craft and played turkey bingo and games. The Family Play Days
are held once a month from 1:00-3:00 pm at the Eagan Community Center. Each month has a
special theme.
• Recreational and Educational Activities Created for Home-Schoolers (R.E.A.C.H.) -
Classes for home school students were offered at the Eagan Community Center for 6 weeks this
fall. A Games, Sports and Fitness class and a Super Science class were offered. There were 9
children registered in the Science class and 12 registered in the Games, Sports and Fitness class.
Classes were offered through a collaborative effort with ISD 196 Community Education. A
second session was offered, but was canceled due to low registrations.
• Youth Athletics - Among the traditional fall sports such as football and soccer, the popularity
of fall baseball and fast pitch softball leagues and tournament events continue to grow.
• Youth Development - Over 115 children have participated in after school recreation programs this
fall. Programs are offered in collaboration with local schools, community education, YMCAs and
community resources (i.e. Eagan Art House, U of M Extension and local teachers) at Pilot Knob and
Glacier Hills Elementary schools. Additional locations are still being researched and developed.
I2
Date: December 14, 2004
Agenda Item: K-3 Park Site Fund
City of Eagan Action
Parks and Recreation MEMO Information X
Attachments
AGENDA ITEM: K-3; PARK SITE FUND UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: An update of the estimated year end status of the Park Site Fund
BACKGROUND/HISTORY:
The Park Site Fund is currently considered as the primary funding source for projects included in
the Capital Improvement Program (CIP) as prepared by the APrC. Funds are derived from
payments made by developers in lieu of a park land dedication.
The CIP is currently a 6 year outline used for planning purposes. The current year (2004) is
considered as the "active year" with an emphasis placed upon the completion of projects
approved for that year. The CIP is reviewed on an annual basis by the APrC and City Council
DISCUSSION/ EVALUATION:
The Park Site Fund is a very active, fluid account that is continually fluctuating. Because the City
functions as the "general contractor" most projects will require payments to multiple vendors over an
extended period of time while the collection of fees is determined by the schedules incorporated into
the Development Agreements as approved by the Council. It is not uncommon for project payments,
included retainages and closeout payments to carry-over into the next year. This year is no exception.
For the purpose of this report, the financial status of the Park site Fund has been summarized in a
simplified format. Encumbered amounts, retainage and any outstanding quotations have been
factored into the estimates. This represents a momentary "snapshot" of the fund status.
Fund Balance (as of Januaryl, 2004) _ $ 3,083,000
Revenues for 2004 (2003 interest incl) _ $ 370,000
Estimated Total Available for 2004 = $3,453,000
Estimated 2004 Project Expenditures = 686,300)
Includes carryovers
Estimated Total Balance (January 2005) _ $ 2,766,700
Pending/Carryover Projects
t3
• CaponiAcquisition $720,000
• Holz Fire protection $50,000
• Systems Plan $85,000
Total = ($855,000)
Estimated total Available for Projects 1/05 = $1,911, 1,911,700
Original Projection = $1,762,600
2004 Projects
• Park Systems Plan Update = 30 ongoing
• Cedar Pond Playground = 100 Complete
• South Oaks Playground = 100%, Complete
• Quarry Rink Upgrades =100%, Complete
• Ridgecliff Court Renovation = 100%, Complete
• Central Park Electrical System =100%, Complete
• Central Park Trail Lighting =100%, Complete
• Holz Farm Upgrades = 60%, ongoing
• Anderson acquisition =100%, Complete
Small Projects
• Moonshine security lighting
• Skate Park fencing upgrade
• Central Park irrigation expansion
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This report is for informational purposes only. No action is required at this time
The APrC may wish to discuss dates and a process for the review of the 2005 - 2010 CIP, the
emphasis being on 2005. Consideration/approval by the Council would be expected in March of
2005.
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF NOVEMBER 15, 2004
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 15,
2004 with the following Commission Members present: Terry Davis, N. Mark Filipi, Joe Bari, Richard Pletcher,
Margo Danner, Muhammed Lohdi and Duane Hansen. Phil Belfiori, Elizabeth Perry, and Dorothy Peterson were
not in attendance.
Staff present included Paul Olson, Parks Superintendent, Gregg Hove, City Forester, Eric Macbeth, Water
Resources Coordinator, and Cherryl Mesko, Administrative Coordinator/ Recording Secretary.
APPROVAL OF AGENDA
Item I-1 and 1-2 were taken off the agenda and re-scheduled for review at a workshop in December.
Richard Pletcher moved, N. Mark Filipi seconded, with all present members voting to approve the agenda as
amended.
APPROVAL OF MINUTES OF OCTOBER 18, 2004
Chair Davis moved, Margo Danner seconded, with all present members voting to approve the minutes of
October 18, 2004.
VISITORS TO BE HEARD
DAKOTA CENTER FOR THE ARTS-EAGAN ART HOUSE
Betty Undis and Mike Holmdahl, members of the Dakota Center of the Arts board of directors (aka Eagan
Art House) presented a 2005 fundraising plan. Undis stated that the "partnership with the city has been what has
made us successful". She read the mission statement and cited participation numbers from 2003, pointing out that
current demands for physically and mentally challenged adults are growing. Undis stated a class was held at the
Eagan Civic Arena due to the need for accessibility that the Art House cannot provide. She expressed the need for
increased space at the Art House to accommodate the number of participants who are placed on waitlists due to
limited class sizes. Undis told the commission that participants appreciate the house setting for their art classes. She
also recognized the Art House classes are on the lower end of tuition when compared to other art centers in the Twin
Cities area. Undis discussed fundraising methods.
Mike Holmdahl discussed the criteria used to develop the fundraising strategies and methods. Holmdahl
cited the fundable programs as 1)Core programs at the Eagan Art House such as classes for adults and children;
2)workshops staffed by well-known artists; 3)expanded art programming to meet niche markets and expanded
programming in community parks and centers. Holmdahl stated the need to employ a part time coordinator and
other general operating expenses, special projects such as outreach to special needs populations, increased number
and use of volunteers and desire to expand the board, staff and volunteer development.
Capital improvements to the facility, shared by Holmdahl, included a separate room for glazing and firing
the ceramics. Currently the kiln is within a classroom, which limits class space, safe times to use the kiln and
prevents use for childrens' classes. Holmdahl cited the need to remodel the basement to increase classroom space,
improve accessibility to the "clay room", which was formerly the garage. A small gallery space is also desired to
display art productions.
Holmdahl completed the presentation with a review of their funding objectives for 2005: Individual gifts,
corporate or small business and foundation grants, government donations from Metropolitan Regional Arts Council
and the City of Eagan and net income from special events such as the Eagan Art Festival and other special events.
Holdmdahl stated $40,000 as the goal of total contributed income.
Chair Davis asked how long the Eagan Art program has been in existence. Undis said the Eagan art
program has been in existence for 10 years and the Dakota Center for the Arts has been in existence for 20+ years.
Advisory Parks Commission
Minutes of the Regular Meeting of November 15, 2004
Page 2
Member Danner asked if the space at the Eagan Community Center works for classes. Undis said that costs for
room rental impacts the fee, as does additional costs for instructors because the instructors have to set up and take
down for the class.
Member Danner asked about the timeline for the changes to the Art House. Undis noted some safety and
access issues that will need to be overcome. Holmdahl replied that the cheapest improvements will provide the
most benefit; these can be done very soon. Building a small "outhouse" for the kiln, widening the door and
improving the access to the ceramics room will create immediate benefit.
Member Pletcher, a ceramic student at the Art House, agreed that workspace and class size are both limited
and these improvements are greatly needed.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendent Olson reviewed Recreation Department Happenings. Member Danner added that Santa
will be at the Community Center from 9:00-12:00 on December 4 and he will be at Holz Farm from 12:00-4:00 on
December 5.
Superintendent Olson reminded viewers that city staff does not monitor ice on ponds. All ponds are part of
the storm sewer system and should not be considered safe ice.
CONSENT AGENDA
AWAD ADDITION
Member Filipi moved, member Danner seconded, with all members of the APrC voting in favor of
recommending approval for the proposed development.
WOODLAND PRESERVE
Superintendent Paul Olson noted all but 2 acres of rainwater are being handled on-site. Member Danner
commented she wants to ensure the water doesn't negatively impact residents. Water Resources Coordinator, Eric
Macbeth, provided information regarding water drainage of the 30 acres of land. Drainage of 28 acres will be
handled onsite because it drains onto the back halves of properties. The remaining two acres will be caught along
the curb line and Eagan will charge for the disposal of that water. Member Filipi moved, Member Danner seconded
with all members voting in favor of recommending approval for the proposed development.
DEVELOPMENT PROPOSALS
SWEET PLACE - EPIC DEVELOPMENT, L.L.C.
Superintendent Olson provided background into the development, rezoning and preliminary subdivision in
a cul-de-sac accessible from Highway 3. The request is to create 8 single family residential lots; 3 are within the
shore land overlay district of Fitz Lake. Olson reviewed location map, preliminary plats, proposed site plans and
existing conditions.
City Forester, Gregg Hove, discussed the tree inventory for the site. The developer proposes removal of
54.5%, or 85 of the significant trees. City ordinance allows 40% removal of significant trees for this type of
developmental proposal (single-phase, multiple-lot, single unit residential). The applicant proposes installation 46
trees.
Hove referred to the Tree Preservation section printed on page 8 and made two minor corrections:
paragraph 3 and 4 should read Category A trees, not Category B. He further discussed information on page 8,
stating that the removal of trees will take place primarily around the water. Hove then passed out the tree mitigation
plan from Epic Development stating he had received resident calls of concern regarding removal of trees. Epic
Development agreed to transplant 20 trees away from the house to the north property line as a view block and would
look for every opportunity to preserve trees. This is intended to buffer residents from the North.
Advisory Parks Commission
Minutes of the Regular Meeting of November 15, 2004
Page 3
Chair Davis asked if staff has enough time to review plans for preservation on-site. Hove said he feels the
applicant has done a sufficient job. Epic Development was asked to provide a revised Tree Preservation plan to
indicate correct placement of the transplanted trees. Member Lodhi asked Hove what the rate of survival will be for
large trees to be moved. Hove stressed the trees will require after care and a plan needs to be in place for watering.
Hove opined the applicant wouldn't want to do the work and have failure. Member Danner asked when trees would
be moved. Hove said next spring.
Water Quality Coordinator, Eric Macbeth, reviewed water quality based on proximity to Fitz Lake. It is a
State public water, according to the DNR. Sweet Place is within 1000 feet of the lakes ordinary high water level
(OHWL) and is therefore shoreland and subject to the shoreland zoning. Macbeth referred to page 8 and 9,
reviewing paragraphs 3, 4 and 5, suggesting the pond be lengthened to preserve trees surrounding the pond.
Member Pletcher asked if all water on the cul-de-sac will enter the pond. Macbeth answered yes. Chair
Davis questioned the 42% on page 9, paragraph 3. Macbeth responded that this percentage was incorrect, he
believed it to be less than 30% but was unsure of the actual number.
Perry Ryan of Ryan Engineering, representing Epic Development, spoke of tree protection, agreeing with
the idea of pond modification of McFaddens Trail.
Visitor Dan Atkinson spoke of his concern regarding sound abatement of Highway 3 noise and concern of
driver safety when entering or exiting the cul-de-sac from Highway 3. Atkinson also discussed water levels because
rainwater from neighboring homes currently flows to his yard. Atkinson is concerned that the addition of homes
will cause flooding of his property. He also stated the trees to be removed are Colorado Spruce and some of the
trees slated for removal are on his property.
Chair Davis reminded the audience that elevation issues and traffic issues are subjects to be discussed at the
Planning Commission meetings. Hove reviewed the tree preservation plan.
Hove assured Atkinson the entrance from Highway 3 is 50 feet past the tree line and view of oncoming
traffic will be unobstructed. Also discussed was the type of trees that are best for sound abatement. Hove was asked
if more conifers could be planted rather than a blend of varieties. Hove agreed more conifers would be a better
buffer for noise but would not be best biologically. Atkinson opined this is not an improvement to the area. Chair
Davis said the developers are doing a good job of mitigating tree loss.
Visitor Sharon Hausley, also from neighboring Lot B, spoke as a group representative for the
neighborhood when she expressed concern for the trees being removed. Ryan reassured the viewers they usually
contract with the developer to care for transplanted trees for one year. Member Pletcher asked if tree height
mandates the size of spade used. Ryan said a 95" spade is appropriate.
Visitor Eric Veve asked why tree removal above 40% is being allowed. He also raised concern about
Project 905 downstream and its affect on Fitz Lake. Macbeth answered by saying a MN DNR hydrologist had
checked the statistics and is comfortable with the numbers of impervision surface and shoreland. Macbeth was
unsure if the DNR had done analysis of the two acres of runoff water since it was such a small amount that does not
enter the pond or street. Regarding the impact on Project 905 , Macbeth said it was minimal but no detailed analysis
was done. Most run-off is directed to the pond and the balance infiltrates on-site. Ryan said water from lots 1, 2
and 3 would run thru the end of the property and into the lake.
Chair Davis motioned to approve G-1 Sweet Place items 1-7 with. modification to item 4, asking the
applicant to submit a plan to protect and conserve trees in the pond area. Macbeth asked him to modify item 6 and
7. Prior to approval, member Danner asked what the Homeowner's Association responsibility would be for this area
since the wetland fringe runs into a state monitored Fitz Lake and how homeowners will be made aware of the
easement. Macbeth clarified a plaque or monument saying "this is a conservation easement" will be posted in that
area.
Chair Davis moved, Member Filipi seconded and all members voted in favor of the alternatives 1-7 for
commission consideration, noting the requests for modifications to 4, 6, and 7.
Advisory Parks Commission
Minutes of the Regular Meeting of November 15, 2004
Page 4
Alternatives for Commission Consideration were listed as follows:
1. The park dedication shall be satisfied through a cash dedication.
2. The trail dedication shall be satisfied through a cash dedication.
3. The applicant shall be required to fulfill required tree preservation mitigation through the
installation of forty-six (46) Category A trees, or an equivalent combination of Category B and
Category C trees.
4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety
netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever
is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees).
5. To require that the applicant contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with
the approved Tree Preservation Plan and placement of the Tree Protection fencing.
6. Recommendation of a permanent conservation easement for a buffer/setback area adjacent to the
lake's ordinary high water level would help facilitate protection of shore impact zone.
7. A stormwater detention pond should be constructed with a minimum wet-pond volume of 0.55
acre-feet covering a minimum area of 0.25 acres.
OLD BUSINESS
SYCAMORE PLACE
The APrC was reminded that the City Council directed the issue of wetland sequencing for the Sycamore
Place development be sent back to the Advisory Parks Commission for their review and recommendation. The 6:00
pm workshop prior to this meeting provided some preliminary background on how the wetland sequencing process
works to better understand the request of the developer.
Eric Macbeth reviewed wetland sequencing and specific language that provides guidance. He referred to a
handout and wording by WACA. After reading points that would determine whether wetland sequencing was a
reasonable alternative, Macbeth told the commission that economic considerations alone do not make an alternative
unfeasible. He said a plan needs to be analyzed for impact minimization. Macbeth also stated that a wetland
sequencing plan cannot be implemented unless alternatives have been considered or replacement equal or better than
the first alternative has been decided upon. Macbeth cited a requirement that at least 2 alternatives need to be
presented, one of which may be "no-build". The City can then judge if they are "good faith" alternatives. Macbeth
said sequencing flexibility was brought forward by the developer late last week.
Chair Davis asked the commission members if they believed they had reviewed and looked adequately at
the rules of the Act; if the plan seen by the APrC meets sequencing as understood. He also asked whether the item
should be forwarded to a T.E.P. Member Filipi responded by asking if there are any engineering reasons wetland
sequencing could not be restricted. Macbeth answered that this could not be one of the arguments since the
developer had not yet proposed two alternatives as asked.
Macbeth referred to a map of the area pointing out that an avoidance alternative could be to develop seven
lots instead of the proposed nine. Pletcher asked if the proposal is feasible. Macbeth said defining reasonable and
"prudent" is up to the City.
Rich Ragetz of Epic Development concurred that the decision for wetland sequencing is not the "bottom
line". He asked the APrC to consider conditional approval based on a T.E.P. evaluation and other sites in Eagan.
He said the wetland is currently degraded and the existing proposal will provide an improved wetland. He also
plans to increase the storm water capacity above Eagan City requirements.
Advisory Parks Commission
Minutes of the Regular Meeting of November 15, 2004
Page 5
Ron Peterson of Peterson Environmental then spoke on behalf of Epic Development. In referencing
wetland sequencing, he noted that rectification doesn't apply because it is for temporary impacts only. He also noted
that reducing eliminating the impact over time does not apply to the application either. He outlined the rational for
invoking sequencing flexibility.
Peterson showed an arial photo from 1945 of the wetland area. Peterson said this showed wetland A
qualifies for incidental wetland exemption because the water backs up to the land. Basin D was much dryer and
Basin C was excavated and spread on site, but not so full that it should be considered a wetland. Peterson also
argued that the question of denying application for wetland sequencing doesn't go away; once sequencing is invoked
the avoidance bar is lowered. Peterson requested the APrC visit the site before gong back to the technical panel.
Member Pletcher asked for clarification of the proposal, referring to 9 homes, not the original 14 planned
for. He asked about total avoidance. Peterson said total avoidance is not being proposed, simply what the Council
asked to see the alternative. He noted that if a T.E.P. evaluation and flexibility are being requested, the City may not
see the wetland impact on the proposal; in fact, more lots could be added. He explained that if it determined that the
existing wetland was not an original, identified wetland then mitigation will not be needed.
Craig Murray of 4812 Weston Hills Drive thanked the APrC for visiting the site and presented two wetland
definitions (one from Inver Grove Heights, another independent) opining this land should be considered wetland.
Murry reviewed the 5`h step of sequencing that suggests the City can deny the wetland. He disagrees that the
developer made it past step 1 of sequencing. He reviewed the developer's initial narrative of avoidance because of
financial impact. Murray opined that a 7 lot plan would be feasible and prudent because less density would avoid
impact. He asked for a denial of the variance requested of part D (by the developer) because there are alternatives.
In Murray's opinion the developer did not follow the rules for delineation or sequencing.
Visitor Todd Shelby of 4830 Sycamore Court addressed the Commission stating he believes the developer
is basing his requests on economic gain and not according to the wetland sequencing guidelines he should follow.
Deanne Parks of 4816 Weston Hills Drive addressed the Commission stating this area is lush and beautiful,
not a defunct wetland as described by the developer.
Eric Veve of 1496 Sherwood Way approached the Commission stating why he believed sequencing
flexibility cannot be implemented, that changing wetlands to ponding needs special MPCA requirements. Member
Danner asked for clarification of "what is a wetland". Eric Macbeth described the conditions needed to be
considered a wetland. He clarified that there is only one wetland under discussion. Member Pletcher asked about
the option of further study from the technical panel. This was answered by Peterson who said it has been invoked so
it becomes part of the application; none of the traditional rules apply.
Chair Davis asked the commission members to consider whether they feel this was done in a good faith
process. Macbeth stated that timing was a problem to engage a technical review since the issue was to reviewed by
Eagan City Council the next evening. Member Lodhi asked if the commission can take this issue to the technical
panel before decision, that he doesn't have enough information to feel comfortable.
Peterson interjected that once the application was evoked the commission needs to make the decision.
Member Pletcher questioned whether the Commission believed they knew enough to make an informed decision and
noted that the developer has attempted to meet requirements. Pletcher agreed that T.E.P. should be involved.
Superintendent Olson restated the information the Commission knew at this point. He said if sequencing had been
met, there were no other items for discussion. If not, they will envoke sequencing flexibility and send it to the
T.E.P. panel. Member Lodhi opined the group did not have enough information to make a decision. Peterson
reminded the commission that if the developer set a higher standard than needed then there is no need for the
flexibility.
Chair Davis asked if everyone felt comfortable with their previous decision and did they feel the rules were
followed. Member Lodhi said a second alternative had not been provided to the APrC. Chair Davis reminded him
that they had seen alternatives of a drawing with 7 homes rather than 9.
Discussion continued between members, Murray, who contends that the motivating factor is economics and
Veve, who contends that there should be less density on the property. Macbeth refined the facts the members had
Advisory Parks Commission
Minutes of the Regular Meeting of November 15, 2004
Page 6
to work with. Do they believe they have complied with avoidance sequential wetland guidelines? If yes, there is no
need to discuss the issue. If no, then a technical review of arguments, functions and values should be pursued.
Member Pletcher opined there was not enough information. Chair Davis said he was wary and wondered if
the Commission needed legal advice. Members discussed between themselves. Member Danner said she would
vote to delay. Member Pletcher moved to recommend to the APrC believed enough questions exist; they believe
sequencing has not been met and noted that sequencing was a new process to all of them. Member Filipi said he
believes the developer has done what he needed to do.
Chair Davis opined that the developer made adjustments and tried to be conscious of neighbors concerns
and make the land better than it is. Member Pletcher agreed the developer made every effort but that there were still
a lot of questions about the sequencing process. Member Pletcher recommended the commission vote no. Member
Lodhi stated that voting no doesn't mean blocking the developer; just getting more information.
Chair Davis moved, Member Danner seconded a motion that there are enough questions existing as to
whether sequencing has been sufficiently met. Members Danner, Bari, Pletcher and Lodhi voted yes. No votes
were cast by members Filipi, Hansen and Chair Davis. Member Filipi noted this development has been under
review for a year, and the option to avoid is viable, but the developer met requirements to the best of their ability.
Member Pletcher asked for further technical information to be pursued, noting the developer's efforts
toward sequencing. Member Pletcher moved, Member Bari seconded, with all present members voting to ask for a
T.E.P. review in sequencing flexibility. The vote was unanimous with all members voting yes.
NEW BUSINESS
PARKS AND TRAILS DEDICATION FEES
WATER QUALITY FEES
Items under New Business for the APrC to review were postponed until November 30 workshop at 5:30 to
discuss fees for 2005.
WATER RESOURCES UPDATE
There was no information to share under this agenda item.
OTHER BUSINESS AND REPORTS
SUBCOMMITTEE UPDATES
Chair Davis said the CIP issues would be discussed with Superintendent of Recreation Jeff Asfahl. He
asked members to start putting down thoughts and input on the Capital Improvements Plan (CIP) for 2005.
PARK SYSTEMS PLAN UPDATE
Chair Davis said that he, Ken Vraa, Cherryl Mesko, Dorothy Peterson and consultants had visited various
sites. The consultants also spent time on their own seeing Eagan.
ROUND TABLE
Chair Davis announced that Member Dorothy Peterson had received an award for 30 years of Advocacy for
Community Education.
A workshop for Dedication Fee review will be held on November 30, 2004, 5:30 - 6:30 pm.
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Minutes of the Regular Meeting of November 15, 2004
Page 7
ADJOURNMENT
With no further business to conduct, Chair Davis moved, Member Ban seconded with all members voting
in favor to adjourn the meeting. The meeting was adjourned at 10:15 p.m.
Secretary Date
Minutes drafted by:
Lori Kimball, clerical technician.