01/16/2003 - Advisory Parks & Recreation Commission
AGENDA 6:00 pm
ADVISORY PARKS COMMISSION CIP Workshop
EAGAN, MINNESOTA Community Room
Thursday, January 16, 2003
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of December 16, 2002 7:03 pm
D. Visitors to be Heard 7:04 pm
E. Award of Appreciation - John Rudolph 7:05 pm
F. Superintendent's Update and Department Happenings Pages 3-4 7:10 pm
G. Consent Agenda 7:30 pm
H. Development Proposals 7:31 pm
I. Old Business 7:32 pm
J. New Business
(1) Historical Committee Recommendation for Park Name Page 5 7:33 pm
(2) Thomas Lake Fishing Pier Cooperative Agreement Pages 7-8 7:38 pm
K. Water Resources Update 7:45 pm
L. Other Business and Reports
(1) Metro Greenway Grant Update Page 9 7:50 pm
(2) Friends of Patrick Eagan Park Resolution - City Council Action Page 11 7:55 pm
(3) Community Center Update 8:00 pm
M. Round Table 8:10 pm
N. Adjournment 8:15 pm
Next Advisory Parks Commission Meeting:
Thursday, February 13, 2003
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
ADVISORY PARKS COMMISSION
2002 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
11 18 15 20 17 15 19 16 14 18 16 16
Joseph Bari X X X X X X X X X X X
Phil Belfiori (alternate) X X X X X X X X X X X
Margo Danner x X X X X X X X X X X
Terry Davis (Vice Chair) X X 0* 0* X X X 0* X 0* X
N. Mark Filipi x X X X X X X X X X X
Elizabeth Perry x X X X X X 0* X X X X
Dorothy Peterson (Secretary) 0* X X X X X X X X X X
Richard Pletcher x X X X 0* X X X X X X
John Rudolph (Chair) X X X X X X X X X X X
Melvin Williams x X 0* X 0* X X X X X 0*
X = present O = absent O* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Cornrnittee
John Rudolph N. Mark Filipi Dorothy Peterson
Melvin Williams Phil Belfori Joseph Bari
Elizabeth Perry Terry Davis
Richard Pletcher Margo Danner
UPCOMING MEETINGS: OPEN ISSUES
2. Review impact of future trends on facilities and services
meeting v LMG
4.- TebaoGe free poky at ye641; field
ADVISORY PARKS COMMISSION
2002 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 n 1999)
(3 yr. 2002) jbaril @juno.com
Eagan, MN 55121
PHIL BELFIORI 2002 651-905-0293 (H) : 1/2003
3671 Canary Way (1 yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (Alternate) Phil.Belfiori@BWSR.state.mn.us
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamiy.net
TERRY DAVIS 1997 651-452-2635 (H) 1/2003
4895 Safari Pass (3 n.1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax)
terry.davis@stpaul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004
836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us
Eagan, MN 55123 (3 yr. 2001)
ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W)
Eagan, MN 55121 lperry64@hotmail.com
DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 norsk4337@juno.com
RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) nchard.pletcher@usarc-emh2.army.mil
JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax)
Eagan, MN 55122 (3 3 n. 1W) jrudolpheagan@hotmail.com
MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.us
shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us
F Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) r1212/02
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@ci.eagan.mn.us
Cherry! Mesko cmesko@ci. eagan. mn. us
Paul Olson polson@ci.eagan.mn.us
Jeff f Asfahl jasfahl @ci. eagan. mn. us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghove(@)ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Recreation Staff
Paula Nowariak pnowariak@ci.eagan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cboiduc@ci.eagan.mn.us
Holly Champlin hchamplin@ci.eagan.mn.us
Colleen Callahan ccalahan@cLeagan.mn.us
Cascade Bay:
Aaron Hunter ahunter@ci.eagan.mn.us
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
Community Center:
Sandy Breuer sbreuer@ci.eagan. mn. us
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JANUARY 16, 2003
ITEM A: Call to order
ITEM B: Approval of agenda
ITEM C: Approval of minutes of December 16, 2002
ITEM D: Visitors to be Heard
ITEM E: Award of Appreciation - John Rudolph
John will be recognized for his past years of dedication and leadership on the
Advisory Commission to provide exceptional park and recreation opportunities to
Eagan's residents and guests.
ITEM F: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM G: Consent Agenda
There are no Consent Agenda items.
ITEM H: Development Proposals
There are no Development Proposals for review.
ITEM I: Old Business
There are no Old Business items for the Commission to review.
ITEM J: New Business
1. A letter is included in the packet from the Historical Society requesting the
Commission's consideration to rename North Park/North Fields.
2. The Commission will be asked to make a recommendation to the City Council
to enter into a cooperative agreement with the State of Minnesota for a fishing
pier that has been awarded for installation at Thomas Lake Park. Background
information in included in the packet.
ITEM K: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
ITEM Li Other Business and Reports
1. Staff will provide a brief update of the Metro Greenway Grant and the City
Council action taken relative to the Friends of Patrick Eagan Park Resolution.
2. Verbal updates will be provided for the Community Center.
ITEM M: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM N: Adjournment
2.
Department Happenings
January, 2003
RECREATION DIVISION
1. The winter leagues are underway. There are a total of 139 teams participating in 5 sports with 19
different leagues. The outdoor leagues will wrap up by the middle of February, while indoor leagues
play into March and April.
2. The summer softball season is right around the comer. Information will be available to returning and
interested teams by the beginning of February.
3. Preparations are underway for the development of the spring / summer edition of the "Discover"
activities brochure. This edition will be distributed during the week of Feb. 17.
4. Friends of the Farm held their first regular meeting of 2003 this past Jan. 9`h. Their meetings are open
to everyone and are regularly held on the 2°d Thursday of each month. One of the group's goals for
2003 is to expand their membership.
5. The Eagan Art House Board of Directors has several new members and a new president for 2003.
Additionally, the board has renewed enthusiasm, resources, and ideas for: fundraising, marketing,
and volunteer recruitment.
6. Requests are beginning to come in for utilization of athletic sites for this coming spring and summer
athletic season. The youth athletic programs will be holding their program registrations in the
coming weeks. The Eastview athletic association is expecting they will need some allocation of sites
in 2003, as their number of participants that reside in Eagan continue to grow.
7. It is expected that Blue Cross Blue Shield at Blue Cross Road will begin construction on building
expansion this spring. They will need to utilize the green space area to their north as part of the
project. Alternative sites will need to be utilized this year to accommodate the loss of space that their
grounds have provided for soccer fields and as the host site of the Yankee Doodle Arts and Craft
Festival.
8. The Preschool Program started the Winter session on Monday, January 6`h. 183 participants are
enrolled in 12 different classes. Participants will take a Field Trip to the Children's Museum in
St.Paul on February 5th and 6th
9. There are still openings in the new Adventure Series classes, "Around the World" and "Outdoor
Fun". Both classes are for preschoolers ages 4 and 5 years old and registrations are being taken at
651-675-5500.
10. A trip to Target Center to see Sesame Street Live is scheduled for Thursday, Jan. 16. There are 44
participants from Eagan, Rosemount and Inver Grove Heights Parks & Recreation Departments.
11. The winter skating sites opened during the week of December 26. Goat Hill and Clearwater were the
first to open followed by SkyHill, Quarry, Bridle Ridge, Rahn, Carnelian, Lexington and finally
Ridgecliff. Skaters have been enjoying the warm weather and most sites have been busy each day.
12. The warm weather on January 7 & 9`h closed the rinks for a few days. Plans were to get opened
for the weekend.
13. The Trapp Farm Park Tubing Hill has yet to open this season, due to lack of snowfall. The site and
staff are anxiously awaiting a significant snowfall.
PARKS DIVISION
1. The City Council has directed the Parks Department to commence a study on trail connections at
Burr Oaks Park. More information about this will be available at a later date.
2. The City County approved Brauer and Associates to conduct the Holz Farm Master Plan. The work
is expected to begin in early February of 2003.
3. Staff met with representatives of the Metro Greenways Program and the Dakota County Soil and
Water Conservation District to discuss the Greenways grant and a potential greenway resource
evaluation project. It now appears that the DNR will finally be able to release a Greenways grant to
the City. Because the amount of the grant ($8,000) is considerably less than the initial request the
scope of the project has had to be revised. In an effort to maximize the grant money the City is
considering entering into a contract for services with the SWCD to conduct an environmental review
of the entire City based upon current land cover data and ground truthing by SWCD staff. The
results would be used to identify potential greenway corridors throughout the City. The identified
corridors would then be evaluated by the SWCD in more detail. The project is very similar to one
recently completed by the SWCD in the northern portion of the County.
4. The saga of the ice rinks continues. Progress had been made on the rinks and all were open until last
weeks preview of spring. With the current cold temperatures, maintenance staff has begun the
process of rebuilding the rinks by flooding multiple times throughout the week and early mornings
and evenings over the weekend. In checking with other Cities, all have struggled and in some
instances, never completely opened.
5. With the lack of cold weather for rinks staff has gotten a jump on many projects that would
otherwise be squeezed in during the winter spring transition period. Projects have included play
ground inspections, sign making, building repairs and minor construction, tying fences, tree
trimming and brushing.
6. The new sliding hill tubes have been delivered to the City are will be available for use once the snow
conditions allow for opening. The tubes consist of a rubber inner tube covered by a rip-stop nylon
cover with handles and a flexible plastic bottom. Each tube has the Eagan logo printed on the side.
7. Park and Forestry staff recently attended the Minnesota Green Industries Expo held in Minneapolis.
This years show featured presenters from throughout the Midwest speaking on a variety of topics
ranging from efficient irrigation and the use of new perennials to maintaining a professional image.
Nearly 350 vendors were on display in the trade show.
8. The "final" walk through of the new Central Park pavilion was conducted on January 11h. Aside
from a number of small "punch list" items it appears that the contractors work will soon be complete
and the City can accept the building.
9. The "State Contracts" for many of the pieces of equipment being purchased by the Department have
now been awarded. Cities are able to purchase equipment directly through the selected vendors at the
State Contract price saving not only the time and effort of bidding but also considerable money
because of the number of units purchased through the contract.
10. The preparation of the plans and specifications for the development of North Fields Park is nearing
completion. The plans include the development of an entrance road, parking lot, a large turf sport
area and the extension of some utility services. Additional slope mitigation work will be completed
as part of a separate project. Bids are expected to be opened in February with work to begin in the
spring. The fields would be open for use in the fall of 2004 or spring of 2005 depending upon
conditions.
11. An extensive and intensive effort by staffs from a number of City divisions is well underway to
complete an Eagan Stormwater Pollution Prevention Plan (SWPPP), which is required by recent
revisions to the federal Clean Water Act. The SWPPP essentially will be the City's application to the
Minnesota Pollution Control Agency for a 5-year stormwater discharge permit. The SWPPP is a
collection of so-called Best Management Practices (BMPs) by which the City plans not only to
manage its stormwater to protect surface water quality but also to involve and inform the public
about these efforts. Because the City already is engaged in a wide variety of BMPs, most of what is
required or suggested to be part of the SWPPP is being done. The permit application must be
submitted by March 10, 2003.
12. The unusually warm and snowless winter thus far means that dissolved oxygen concentrations are in
good shape. Staff has received some phone calls from residents about safe ice thickness and thin-ice
signs. Generally, we remind people of their own personal risk to venture on frozen lakes and ponds:
We don't specifically encourage nor do we specifically discourage such actions. Indeed, on state
public water lakes and ponds, the ice within the ordinary high water mark is public domain.
However, state permits for operating aerators require thin-ice signs to be posted once the aerators are
installed. So far, no aerators have been installed.
4
MEMO
city of eagan
TO: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
FROM: JOANNA FOOTE, COMMUNICATION COORDINATOR
DATE: December 27, 2002
SUBJECT: HISTORICAL SOCIETY REQUEST TO CONSIDER RENAMING OF NORTH
PARK/NORTH FIELDS
The Eagan Historical Society has discussed the park property currently known as North Park or
North Fields. Society members would like to see this park name reflect something historic to the
area rather than simply reflecting its geographic location within the City. The Historical Society is
therefore hopeful that the Advisory Parks Commission will consider its recommendation that the
park be renamed "Thresher's Fields."
While discussing potential names, members recalled the history of the property noting that it has
been used primarily for farming. The Heuer family owned and farmed this property for many
years. Members recollected large "threshing parties" which took place on this land, each fall, in
the early through mid-1900's. Farmers would gather from many neighboring farms with special
threshing equipment to help harvest each other's. wheat and oats. These "threshing parties" were
also an occasion at which young farmers would show off to one another by performing feats of
strength and agility. Ted Wachter recalls that the Heuer brothers were known to grasp large sacks
of grain, often weighing 70 to 100 pounds, between their teeth. With their hands clasped behind
their backs, they would begin swinging the sacks until enough momentum was gained to swing
the sacks up onto the wagon-bed all while holding them between their teeth.
If the name is accepted by the Advisory Parks Commission and subsequently the City Council, the
Historical Society members would like to work with the Advisory Parks Commission members and
City staff to erect permanent historical markers at the site which would help describe what was
involved in threshing activities and why it was an important part of farming and in Eagan's early
history.
Please let me know if you or the Commission members require any further information in
considering this request. The Historical Society members stand ready to assist with this decision
in any way that you deem appropriate.
Sincerely,
7
mmunicathTh "Coordinator
Staff Liaison to the Eagan Historical Society
CC:
Eagan Historical Society Members
Tom Hedges, City Administrator
Tom Garrison, Director of Communications
Date: January 16, 2003
Agenda Item: J-2: Thomas Lake Fishing Pier
Cooperative Agreement
14.
4 City of Eagan Action X
~'o~tion
Parks and Recreation MEMO
Attachments X 1. Project application
2. Project plan
3. Letter
4. Coo erative eement
AGENDA ITEM: J-2; THOMAS LAKE FISHING PIER COOPERATIVE AGREEMENT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR
ITEM OVERVIEW: Recommend the Council to authorize the City to enter into a cooperative agreement
with the State of Minnesota for a fishing pier that has been awarded for installation at Thomas Lake Park.
BACKGROUND/HISTORY:
In September 2000, Eagan Water Resources submitted an application to the Fishing Pier
Grant Program of the Minnesota Department of Natural Resources (DNR) to install a
structure at Thomas Lake Park similar to those at Trapp Farm (Schwanz Lake), Fish Lake,
and Blackhawk parks (see attachments). The purpose of the grant program is to improve
fishing opportunities, especially to meet the needs of children, the elderly, and people with
disabilities.
Project selection is based on ranking criteria, which include but are not limited to the
following: public fishing demand, accessibility, location, game fish present, and project
sponsor donation. The amount of assistance is up to 100 percent of the development and
installation of the fishing pier/shoreland site with a maximum grant amount of $25,000 for a
traditional DNR floating fishing pier. Local units of government provide public land,
accessible sidewalk/path, accessible parking space and on-going maintenance.
ANALYSIS:
On December 19, 2002, the City was awarded a fishing pier by the Minnesota DNR. The
state grant award requires not only a resolution or formal approval by the City, but also a
cooperative agreement that is signed by one elected official and one administrative staff
person from the City, the Minnesota DNR, and the Attorney General.
DISCUSSION/EVALUATION:
Eagan Water Resources for several years has pursued the goal of providing a high quality
recreational fishing opportunity within one mile of every neighborhood in the City.
Installation of this fishing pier will help to accomplish this goal. The pier would be placed
adjacent to the canoe launch (beach) site just north of the pavilion area.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
Recommend the Council authorize the City to enter into a cooperative agreement with the
State of Minnesota for a fishing pier that has been awarded for installation at Thomas Lake
Park.
/9.
sometimes done at a lot line or the nearest right-of-way, as the SWCD will not trespass on
private land).
Working with SWCD would be advantageous to the City as it works to identify specific
parcels to include in the Greenway. SWCD already has the software needed for the study, is
familiar with the process of data analysis, input, and ground truthing, thus eliminating the
base work a consultant would need to gear up such a project. With funds being used for
refining data sets that already exist, they may be able to refine more areas in the study than a
regular consultant could.
The grant submission described the "scope of work" as:
"This phase of the Corridor Resource Analysis is a scoping study that would
incorporate the largest potion of the corridor on a rudimentary level; understanding
what resources are present on the lands, using MLCCS data to identify areas of
significant biological features that will need specific ground truthing in later phases of
the project.
Phase I would also identify parcels in and around the greenway core that are privately
held but may enhance the corridor."
The work proposed by the SWCD meets this scope of services. After careful consideration,
staff has determined that there will be a greater amount of quality service provided with the
funds available if the City contracts with SWCD.
Public Awareness
This phase of the study is purely technical in nature, however the SWCD is expected to
present their findings at public meetings, very likely a regular meeting of the Advisory Parks
Commission and a City Council meeting. Presentations for the public will be required as part
of the scope of services.
ALTERNATIVES FOR COMMISSION CONSIDERATION
This item is for informational purposes only.
FISHING PIER I SHOREFISHING Item:J-Z; Thoh as Per
DEPARTMENT OF
NATURAL RESOURCES PROJECT APPLICATION i Attachment aPp~;~R~on
CONTACT
me of Key Contact (initiator) Telephone Number (include Area Code)
City of Eagan (Jim Storland) 651-681-4300
dress (No. C Street, nFD, Box No., City, State, Zip Code) %QJ Peiaty Eagan, NN 58122 gnature Date (Month) (Day) (Year)
9-14-00
PROJECT
oject Name
Thomas Lake Fishing Pier
oject Description (Brief):
This application seeks funding to construct a fishing pier on a
lake within a major community park in Eagan as part of a co-
operative project between the City of Eagan, and the Department
of Natural Resources. Water clarity in the lake has improved
from a summertime-mean value of less than 1.5 feet in the period
from 1976-1983 to over 4 feet in both 1992 and 1993. The City of
Eagan currently operates a winter aeration system on the lake.
The City also recently purchased a portable boat mounted weed cut
.ter to maintain an open area around the pier. The fish pop-
ulation has rebounded after the winter kill of 1994-95 and
many large mouth bass and sunfish were observed on rests this
spring. Thomas Lake is also featured in the Eagan Fishing Guide,
a brochure designed to promote protection of water quality as a
means of providing quality fishing opportunities..
--E SA ~a i~ c;~ NE y`I Sc: )'L$ :C' f t~`IN ~C;~ W
LOCATION
ke or Stream Name County Division of Waters or Tributary No. (if known)
rrb-mas Lake 19-6:7
ar what Town?
Eagan
SUPPORT
¦e of Supporting Group(s): Associations, Organizations, Units of Government, etc. Membership Number
NARRATIVE
Explain what project proposes to do and what it will achieve: (Tasks, Objec:iveh and Goals)
The City of Eagan has set a goal to provide a quality fishery
within one mile of each residential neighborhood. Construction
of this pier will assist in accomplishing this goal by providing
better access to the existing fish population for the youth of
the community. This lake is surrounded by a large and expanding
residential community and Thomas Lake Park is one of the most
heavily used parks in the city. The pier would be placed
adjacent to the canoe launch where handicap access is optimal.
k-eGJX%, DESU::9T1CN: NE S: a3 Taui Qa3rn?
SKETCH
Thomas Lake
Park
O! J / `
y I
• i' Island i
0
•PVj
i I IC
IF
Or
Cliff Rd
Shoreline fishing area.
Distances, depths, and park boundaries are approximate only.
RECEIVED BY: AREA TRAILSAN[) WATERWAYS SUPERVISOR Date
? APPROVED Area Fisheries Station Assigned to:
? DISAPPROVED
IEri~oR
s_ _ws_auan i~a
--CU
40'
41
u-Trll
NOTE:
Ifni
1. WATER LINE lE1'. TD 22' FROM DECK.
2. HANDRAIL. 42' FROM DECK*.
' dal
IlEil wrE u o
8' WIDE HANDICAP
FISHING SECTION
POSTS ARE 32' FROM DECK AND SPACED ww
16' ON CENTER, ; :.°r: me
1E FT; FISI ING
PIR
La key
Item: obis pig.
Attachment #
3. Le-H .r
40~dtVoFczagan
PATRICIA E. AWADA
Mayor
PAUL BAKKEN
PEGGY CARISON
CYNDEE FIELDS December 13, 2002
MEG TILLEY
Council Members
Rick Walsh
1200 Warner Road
THOMAS HEDGES St. Paul, MN 55106
GtyAdminisuamr
Dear Rick,
The City of Eagan agrees to take on the basic operation and maintenance
Municipal Center. as well as provide the abutment and equipment to unload the fishing pier
"30 Pilot Knob Road for Thomas Lake. The site is already handicap accessible. The city owns
Eagan, MN 55122-1897 a full sized weed harvester and will control any excessive weed growth
near the pier.
Phone: 651.681.4600
Fax: 651.681.4612 The city is also willing to provide a contribution of $1,000 toward the cost
TDD: 651.454.8535 of the pier.
Thank you for your consideration.
Maintenance Facility:
3501 Coachman Point Sincerely,
Eagan, MN 55122
Phone: 651.681.4300
Fax: 651.681.4360 Jim Storland
TDD: 651.454.8535 Water Resources Technician
wwwcityofeagan.com
""4E LONE OAK TREE
.,u symbol of strength
and growth in our
community
Item: J- 2 ; tai Mos Lake/ -r;6Js;119 Pier.
Attachment #
PUBLIC FISHING PIER 4 4y/tment
COOPERATIVE AGREEMENT
This agreement, between the State of Minnesota, acting by and through the Commissioner of the Department of Natural
Resources, hereinafter referred to as the "State", and the City of Eagan • hereinafter referred to as the "City".
WITNESSETH:
WHEREAS, the Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes
Section 97A. 141 to provide public water access sites on lakes and rivers, where access is inadequate; and
WHEREAS, the State and the City are authorized under Minnesota Statutes Section 471.59, to enter into agreements to
jointly or cooperatively exercise common power; and
WHEREAS, the State and the City have determined that a 64 foot fishing pier on Thomas Lake, hereinafter referred to as
the "Fishing Pier" is of high priority under the state public water access program; and
WHEREAS, the City owns land described as: Sec. 28 , T. 27 N, R. 23 W, as shown in Exhibit A and on the attached
map; and
WHEREAS, plans for the Fishing Pier have been developed and approved by the State and are attached hereto as Exhibit B
and shall be referred to as the "Plan"; and
WHEREAS, the State and the City desire to cooperate in the installation and maintenance of the Fishing Pier on Thomas
Lake ; and
WHEREAS, a resolution or copy of the City council/board meeting minutes authorizing the City to enter into this agreement
is attached hereto as Exhibit C; and
NOW, THEREFORE, in consideration of the mutual benefit to be derived by the public bodies hereto and for the benefit of
the general public, the parties agree as follows:
1. INSTALLATION
Installation of the Fishing Pier structure itself shall be the responsibility of the State, however, the City shall
provide personnel and equipment when feasible to assist with the installation. The City will construct and
pay fora concrete footing and approach at the shoreline connecting the Fishing Pier gangway to the shore.
The City will also construct and pay for a hard surfaced, accessible sidewalk/pathway, which meets ADA
requirements of less than a 5% gradient, 1% cross slope and 1% tolerance connecting the Fishing Pier to an
accessible parking space. The City agrees to complete their portion of the project Installation within one
year of the effective date of this Agreement.
II OPERATION OF THE FISHING PIER
The City shall operate the Fishing Pier in the following manner:
a. The City shall comply with all local, state and federal laws, regulations, rules and ordinances which
may apply to the management, operation, and maintenance of said premises.
b. The Fishing Pier may only be used for fishing, observation and other compatible uses.
c. The Fishing Pier and related facilities shall be free and remain open every day during open water
season for at least sixteen (16) hours per day between the hours of 6:00 a.m. and midnight or in
conjunction with the City's established park hours. The City may close the Fishing Pier for
emergencies, or for other reasons, with prior written consent of the State. The City shall notify the
State within 48 hours of the closing of the Fishing Pier for emergency reasons or if the facility will
remain closed longer than 24 hours.
d. Free and adequate parking in the vicinity will be provided for the Fishing Pier including at least one (1)
designated accessible space for persons with disabilities.
e. The State reserves the right to inspect the premises at all times to insure that the City is in compliance
with the terms of this Agreement.
f. The City shall provide police protection and patrols for the Fishing Pier in accordance with the City's
established police department policies for a facility of this type.
g. The State will provide and install the appropriate signage for the site, which indicates that the Fishing
Pier is cooperatively provided by the City and the Department of Natural Resources.
h. The State shall retain ownership of the Fishing Pier and retains the authority to relocate and/or remove
the Fishing Pier if the site (Exhibit A) is determined to be inadequate or if the City fails.to comply with
the terms of the Agreement. Before such removal or relocation, the State shall consult with the City.
i. The City shall maintain the facilities and keep them in good and sanitary order in accordance with the
City's established practices for maintenance of City park facilities. Additionally, the City shall provide
all necessary routine maintenance and minor repairs including but not limited to the repair or
replacement of decking and railings. The State shall assist the City with major structural repairs subject
to the availability of funding according to the provisions of Article 111.
j. The City shall obtain any permit or license which may be required for the Fishing Pier.
k. The City shall take necessary action no earlier than October 150i of each year to protect the Fishing Pier
from damage caused by ice action. Additionally, if necessary, the City shall return the Fishing Pier to
it's original location, Exhibit B, no later than May 1" of each year.
III. FUNDING
The State shall provide the Fishing Pier structure in accordance with the Plan, Exhibit B. The cost of the Fishing
Pier structure shall be borne by the State. Except for total of S 1,000.00 committed as a local match by the City
as documented in a letter of support attached hereto as Exhibit D. . The cost of the required shoreline footing,
accessible sidewalk/pathway and parking area shall be borne by the City as provided in Article I. The obligation
of the State for the repairs and improvements beyond the initial installation costs shall be limited by the amount
of funds legislatively appropriated and administratively allocated to this project.
IV. LIABILITY
Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law
and shall not be responsible for the acts of the other party and the results thereof. The State's liability shall be
governed by the.provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other
applicable law. The City's liability shall be governed by Minnesota Statutes Sections 466.01 - 466.15, and other
applicable law.
V. TERM
This Agreement shall be effective on the date it is approved by the Office of the Attorney General and shall
remain in effect for a period of twenty (20) years except as otherwise provided herein or agreed to in writing by
both parties. This agreement shall renew at the end of the term for an additional five (5) year period unless a
party gives three (3) months written notice to the other party to terminate the agreement. This agreement shall
continue to automatically renew as the end of each five (5) year period unless the required given notice is given.
VI. AUDIT
The books, records, documents and accounting procedures and practices of the City relevant to the agreement
shall be subject to examination by the Commissioner of Natural Resources, the Legislative Auditor and the State
Auditor for a minimum of six (6) years from the end of this agreement.
VII. ANTITRUST
The City hereby assigns to the State any and all claims for overcharges as to goods and/or services provided in
connection with this Agreement resulting from antitrust violations that arose under the antitrust laws of the United
States and the antitrust laws of the State of Minnesota.
VIII. CANCELLATION
This Agreement may be cancelled by the State at any time with cause or as necessary as provided in Article II,
upon thirty (30) days written notice to the City.
IX. COMPLETE AGREEMENT
This Agreement, and amendments, constitutes the entire agreement between the parties.
X. OTHER TERMS AND CONDITIONS
None
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby.
DEPARTMENT OF NATURAL RESOURCES CITY OF
By: By:
Title: Title:
Date: Date:
APPROVED AS TO FORM AND EXECUTION CITY OF
Mike Hatch, Attorney General
By: By:
Title: Assistant Attorney General Title:
Date: Date:
Date: January 16, 2003
Agenda item: 1-1; Metro Greenway Grant
Update
Action
City of Eagan Information
Parks and Recreation MEMO Atvchmmts
AGENDA ITEM: L-1; METRO GREENWAY GRANT UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Recent activity on the Metro Greenway Grant.
BACKGROUND
In spring of 2002, staff submitted a Metro Greenway Grant to the DNR for consultant funds
to formulate the technical foundation of core greenway planning. The DNR has indicated
that there will be funds awarded, however formal notification of grant award is still pending,
as of January 9, 2003. When it is received, Council will be asked to accept the grant award
and approve matching funds.
In December of 2002, the DNR contacted the City about working with the Soil & Water
Conservation District (SWCD), who is conducting technical studies of green and open spaces
in the area. Rather than double up on efforts, the DNR suggested the City use the Metro
Greenway funds to include the Eagan Core Greenway in the SWCD study.
ANALYSIS
On January 7, 2002, staff met with DNR representative Al Singer, Jay Riggs of SWCD, and
David Holman of SWCD. SWCD proposes to create refined MLCCS data sets that would
identify parcels and links that would comprise the greenway corridor in Eagan. At this stage
the focus would be primarily on the core greenway, encompassing the area identified in the
map submitted with the grant application.
Minnesota Land Cover Classifications Systems (MLCCS) is a component of GIS systems
that identify particular ecosystems. The salient land elements are classified into individual
categories, such as "Oak Woodland, 10% Impervious" or "Grassland, 0% Impervious."
There are several hundred classification categories. Resources types are clustered into small
land areas, and input into the GIS systems as odd-shaped polygons overlayed onto a base
map or aerial photograph/ satellite image.
At this time, SWCD has completed a review of Northern Dakota County using MLCSS. The
current data, however, is classified into 1-acre polygons. While this provides important data
about large clusters of greenway, it is not refined enough to identify small links through
neighborhoods or smaller green spaces. To see these links, and to identify more realistically
where the "green" links are in Eagan, the data needs to be refined at least at the'/2-acre level,
where each polygon represents a'/2-acre cluster of land resources. The data is "ground
truthed" by visiting the land clusters and correlating the data to the field findings (note: this is
Date: January 16, 2002
Agenda Item: L2; Friends of Patrick Eagan
Park Resolution
Adios
4 City of Eagan Information X
Parks and Recreation MEMO Attachments
AGENDA ITEM: L-2; FRIENDS OF PATRICK EAGAN PARK RESOLUTION
TO: ADVISORY PARKS COMMISSION
PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Council action of the Friends of Patrick Eagan Park resolution.
BACKGROUND
In November of 2002, the Friends of Patrick Eagan Park distributed a resolution to be
considered by the Advisory Parks Commission. The APrC reviewed the resolution and
expressed some discomfort with some content of the resolution. Instead, in a separate
recommendation, the APrC recommended that the Council recognize the Greenway's
significance, open up discussion about preservation efforts, and identify partners in the
Greenway corridor efforts.
At the December Commission meeting, APrC approved a map that staff had prepared as part of
the Metro Greenway Grant submission as the map that encompasses the Eagan Core
Greenway. This map is to be used as the reference when discussing the Eagan Core Greenway.
COUNCIL ACTION
In December, the Friends of Patrick Eagan Park requested that the resolution be placed on the
City Council agenda under New Business. The following is an excerpt of minutes from the
December 17, 2002 regular City Council meeting:
New Business: FRIENDS OF PATRICK EAGAN PARK RESOLUTION
City Administrator Hedges introduced this item regarding a resolution drafted by Friends
of Patrick Eagan Park regarding a greenway area in central and southern Eagan.
John Conrad representing Friends of Patrick Eagan Park made a brief presentation.
Councilmember Carlson moved, Councilmember Tilley seconded a motion to approve a
resolution prepared by Friends of Patrick Eagan Park regarding a greenway area in
central and southern Eagan. Aye: 5 Nay: 0
ALTERNATIVES FOR COMMISSION CONSIDERATION
None. This item is for information purposes only.
/f.
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF DECEMBER 16, 2002
A regular meeting of the Advisory Parks Commission was called to ordei at 7:00 p.m. on December 16,
2002 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N.
Mark Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, and John Rudolph. Commission Member
Williams was not present Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl,
Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator, Jim
Storland, Water Resources Technician, Beth Wielde, Research and Special Projects; and Cheryl Mesko, Recording
Secretary.
APPROVAL OF AGENDA
John Rudolph moved, Dorothy Peterson seconded a motion to accept the agenda as presented
STUDENT PRESENTATION - YOUTH WATERSHED SUMMIT
Water Resources Coordinator Macbeth noted that the School of Environmental Studies recently represented
the State of Minnesota at the Youth Watershed Summit in Edgewater, Maryland. Coordinator Macbeth then
introduced the teacher and students who made the trip; Tom Goodwin, Shawn Murphy, Kevin McKleen, Bree
Roland and Kristin Hoeft. Mr. Goodwin provided the Commission with an overview of the project prepared and
presented by the students and then asked each student present to provide their personal feedback of the trip.
Students Murphy, McKleen and Roland shared what they took away from the summit and all commented that it was
an exceptional opportunity.
Several Commission members thanked Mr. Goodwin and the students for taking the time to share their
experience. Mr. Goodwin commented on the good working relationship the school shares with City staff to add to
the students' learning experience.
APPROVAL OF MINUTES OF NOVEMBER 18, 2002
Richard Pletcher moved, John Rudolph seconded with all members voting in favor to accept the minutes of
the November 18, 2002 meeting as presented.
VISITORS TO BE HEARD
There were no visitors who wished to address the Commission under this agenda item.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Olson and Asfahl highlighted several items of interest pertaining to the Parks and
Recreation divisions respectively. Member Bari asked for an update on the senior survey. Director Vraa noted that
the survey had not been mailed as yet pending the final completion of the survey. Member Pletcher asked about
staff working with three local golf courses to provide golf lesson opportunities for the summer. Superintendent
Asfahl explained that staff is looking at maximizing the local resources available
CONSENT AGENDA
Dorothy Peterson moved, N. Mark Filipi seconded with all members voting in favor to recommend that the
City Council approve the Zehnder Ponds development with the following requirements:
1. This proposal would be subject to a cash parks dedication.
2. This proposal would be subject to a cash trails dedication.
3. The applicant shall be required to submit a revised tree preservation plan, considering staff's
calculations and providing for required tree mitigation in the amounts of 14 Category A trees, or an
equivalent combination of Category B or Category C trees.
Advisory Parks Commission
Minutes of December 16, 2002 Meeting
Page 2
4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting)
shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of significant trees/woodlands to be preserved on-site.
5. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with the
approved Tree Preservation Plan and placement of the Tree Protection Fencing.
6. This development should meet the City's water quality requirements through cash dedication in lieu of
treatment ponding.
7. Erosion control practices should be properly installed and effectively maintained throughout the
development process to prevent and minimize soil loss and negative impacts to down-gradient
resources and water quality.
DEVELOPMENT PROPOSALS
There were no consent agenda items for the Commission to discuss.
OLD BUSINESS
EAGAN GREENWAY MAP
Director Vraa introduced this item noting that there had been discussion at the November meeting
regarding the map delineating suggested areas for consideration as a greenway corridor. The Commission asked to
see the map submitted with the grant application. Member Peterson stated that the map submitted with the grant
should be the document used in referencing the greenway corridor. Member Danner asked if the grant had been
awarded to the City. Director Vraa responded that staff would meet with Al Singer of the DNR on December 31
about the status and parameters of the grant. It was noted that the grant is apparently in the amount of $8,000 and
the City of Eagan will need to match those funds.
After further brief discussion, John Rudolph moved, Dorothy Peterson seconded with all members voting
in favor to reaffirm that the map submitted with the grant application is the official map identifying the Eagan
Greenway.
MANLEY BROTHERS TRAIL UPDATE
Superintendent Olson provided a brief background reminding the Commisison that they had recommended
that a trail be included in the Thomas Woods development to Lebanon Hills Regional Park. The construction of
homes on the lots bordering the trail location complicated the installation of the trail. He noted that when this issue
appeared before the City Council, the developer asked that the trail be relocated to the adjacent Natures Edge
development. Although the Advisory Commission declined the developer's request to relocate the trail, the City
Council agreed that the new location would not have an impact on existing homeowners and directed the developer
to install the trail before any lots were developed. They further noted that building permits would not be issued in
the Natures Edge development until the trail is constructed.
BANDSHELL DRAFT POLICY
Superintendent Asfahl introduced this item and reminded the Commission that they had reviewed this issue
at the November meeting and recommended that the Recreation Subcommittee review the policy further before
bringing it back to the Advisory Commission. Superintendent Asfahl then reviewed the priority use schedule,
ordinances that might pertain to the use of the Bandshell and various procedural considerations with the policy.
Member Rudolph added that there is no way to identify all the potential possibilities with a new facility and said the
subcommittee understood that this would be a fluid process that will evolve as new situations present themselves.
Advisory Parks Commission
Minutes of December 16, 2002 Meeting
Page 3
Member Belfiori asked if the decibel noise level would be monitored. Asfahl suggested that monitoring
equipment may be considered in the future but it is not a part of the initial reservation procedure. Belfiori expressed
concern for the enforceability of a policy versus an ordinance. It was pointed out that the City Council would have
more flexibility changing a policy without a public hearing.
Member Bari expressed concern for allowing pets in the Bandshell area because of the perceived lack of
attention some owners pay to their pets. Member Davis suggested considering a no pets allowed policy during
events in the Bandshell. Member Bari suggested that the pet ban should cover the entire park It was noted that that
would need to be an independent issue for discussion and would not be included with the Bandshell policy
discussion.
After further brief discussion, Terry Davis moved, Margo Danner seconded with all members voting in
favor to approve the policy draft considerations presented and recommend adoption to the City Council.
CANOE RACK RENTAL FEE
Superintendent Asfahl noted that this item was inadvertently missed when the Commission reviewed 2003
fees at their November meeting and provided a brief overview of the proposed fees.
Dorothy Peterson moved, John Rudolph seconded with all members voting in favor to recommend that the
City Council adopt the rental period and rates for canoe rack rental at Moonshine Park
NEW BUSINESS
PROJECT 806/KENNERICK ADDITION - WETLAND REPLACEMENT PLAN
Water Resources Coordinator Macbeth reviewed the background of the water quality and wetlands issues
that pertain to the Kennerick Addition development coupled with the installation of a pipe outlet by the City of
Eagan. Coordinator Macbeth noted that the City has been working cooperatively with the developer to mitigate the
impact to Pond HDP-1 from this development. The areas of impact were identified for the Commission along with
the proposed changes from the October 2000 proposal previously reviewed.
After further brief discussion, N. Mark Filipi moved, Terry Davis seconded with all members voting in
favor to make the following recommendations to the City Council relative to Kennerick Addition:
1. Water quality mitigation requirements for the development should-be met by construction of a detention
basin with a minimum wet pond volume of .7 acre-feet and an area at normal water level of approximately
.33 acres. The maximum depth of the pond should not exceed 4 feet at normal water level and side slopes
should be no steeper than 6:1 to provide for public safety.
2. Approval of the wetland replacement plan should be made contingent on staff review of the technical
details of the plan to access compliance with the Wetland Conservation Act and input from the 30 day
public review process.
WATER RESOURCES UPDATE
Items highlighted by Coordinator Macbeth included a grant submittal to the DNR for $17,000 to support a
$40,000 shoreland habitat project on LeMay Lake and a cooperative effort with homeowners and engineering for
Pond JP-47 improvements.
Advisory Parks Commission
Minutes of December 16, 2002 Meeting
Page 4
OTHER BUSINESS AND REPORTS
SCHEDULE JANUARY AND FEBRUARY 2003 APrC MEETING DATE
Due to Martin Luther King and Presidents Day holidays, Dorothy Peterson moved, John Rudolph seconded
with all members voting in favor to move the January and February 2003 meetings to January 16 and February 13
respectively.
CIP TIMELINE
Director Vraa noted that the annual review of the 5 -year CIP is generally scheduled for January. He noted
that January 16, 28, and February 13 have been identified for Commission workshops to prepare for a presentation
to the City Council in mid-February for their review and consideration
HOLZ FARM RFP UPDATE
Member Peterson expressed her pleasure in being involved in the RFP review for the Holz Farm Master
Plan. She added that good questions were asked of all the candidates and that staff is reviewing the budgets
submitted to determine the best fit to recommend to the City Council for this project.
GUN CLUB LAKE WATERSHED MANAGEMENT ORGANIZATION - BOARD APPOINTMENTS
Director Vraa explained that the City Council would be asked to appoint three regular managers and one
alternate manager to fill WMO board positions that expire at the end of December 2002. City staff holds three of
the current positions, which is no longer consistent with state law. Although there has been interest from residents,
Vraa suggested that the Commission might wish to recommend that the City Council consider adopting a policy to
have a member of the Advisory Parks Commission serve on the WMO board of managers.
After further brief discussion, John Rudolph moved, Terry Davis seconded with all members voting in
favor to recommend that the City Council adopt a policy to have a member of the Advisory Parks Commission serve
on the WMO board of managers. It was recommend that N. Mark Filipi serve in that capacity.
TOBACCO FREE POLICY UPDATE
Superintendent Asfahl introduced this item and noted that the Recreation Subcommittee met to discuss it
further. The subcommittee felt this was an important topic and wanted more dialog with the City Council. Member
Rudolph read a letter from Don Ehrke sharing his appreciation for the APrC's efforts to date and offered to work on
partnerships to work toward creating a tobacco free environment for youth activities. Member Rudolph concluded
by stating that there will be more dialog on this issue but felt that the Commission was making a good start.
SUBCOMMITTEE UPDATES
Members Rudolph and Peterson provided an update of a recent meeting to discuss historical roads and
trails. They noted that 1879 is the year being used for trail segment designation and that there has been a great deal
of research into which trail corridors were in place at that time. The group will soon be requesting funding from the
City Council to provide for the historical signage.
COMMUNITY CENTER UPDATE
Director Vraa noted that the pavilion building is slightly behind schedule but is scheduled to be completed
within the week. The community center building is progressing quite rapidly and is still on schedule. Currently
staff is working on the operational budget to prepare for opening portions of the building. Member Davis asked
what soft openings were. Director Vraa responded that it was a way to provide several opportunities to bring
smaller groups into the building to train staff and break in the building in a more deliberate fashion before inviting
the traffic that a grand opening would produce.
Advisory Parks Commission
Minutes of December 16, 2002 Meeting
Page 5
Member Danner asked when furnishings were going to be ordered. Director Vraa stated that the fitness
center furnishings are scheduled to be ordered shortly because of the long lead time for delivery. The banquet room
furnishings will need to be ordered shortly thereafter. Director Vraa noted that not many other furnishings have a
critical ordering timeline and staffs primary focus will be on the operational budget on the components that may be
scheduled to open first.
COMMUNICATIONS
Director Vraa brought the Commission's attention to a letter from an Eagan resident and staff's response
regarding the establishment of a fee for winter tubing at Trapp Farm Park and Central Park. Member Danner asked
if tubing had been free in the past. Director Vraa stated that it was. It was noted that with Council's direction to put
in an additional tubing hill at Central Park and to offset some of the expenses for operating the hill, a fee was
instituted Director Vraa noted that the fees proposed do not capture all the costs for operating the hills.
ROUND TABLE
There were no issues discussed by the Commission under this agenda item.
ADJOURNMENT
With no further business to conduct John Rudolph moved, Joseph Bari seconded with all members voting
in favor to adjourn the meeting. The meeting was adjourned at 9:00 p.m.
Secretary Date