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02/13/2003 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Thursday, February 13, 2003 6:00 p.m. workshop session 7:00 PM to review draft CIP Eagan Municipal Center City Council Chambers Rooms 2 A& B A. Call to Order and Pledge of Allegiance 7:00 pm B. Introduction of New Commission Member 7:02 pm C. Commission Organization Pages 3-4 7:05 pm (1) Election of Chair, Vice Chair and Secretary (2) Sub-Committee Appointments D. Approval of Agenda 7:20 pm E. Approval of Minutes of Regular Meeting of January 16, 2003 7:21 pm F. Visitors to be Heard 7:22 pm G. Superintendent's Update and Department Happenings Pages 5-6 7:23 pm H. Consent Agenda 7:35 pm 1. Development Proposals 7:36 pm J. Old Business (1) Disc Golf Summary Findings Pages 7-10 7:37 pm K. New Business (1) Friends of Patrick Eagan Park Funding Request Pages 11-13 7:45 pm (2) CIP 8:00 pm (3) Request to Vacate Trail Easement-Carlson Lake Trail Pages 15-16 8:15 pm (4) Interim Use Permit - Peter Lund Pages 17-18 8:30 pm L. Water Resources Update 8:45 pm M. Other Business and Reports (1) Community Center Update 8:50 pm N. Round Table 9:00 pm 0. Adjournment 9:05 pm The City ofEagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: March 17, 2003 ADVISORY PARKS COMMISSION 2003 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 13 17 14 19 16 14 18 16 20 17 15 Joseph Bari Phil Belfiori Margo Danner Terry Davis N. Mark Filipi Elizabeth Perry Dorothy Peterson Richard Pletcher Ken West (alternate) Melvin Williams I X = present O = absent O' = notified staff of absence prior to meeting w , Recreation Sub-Committee Natural Resources Sub-Conrnittee Acauisition/Develonment Sub-Committee UPCOMING MEETINGS: OPEN ISSUES 1. 2. 3. ADVISORY PARKS COMMISSION 2003 MEMBERS aaaa'aa NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr' 2002) jbaril @juno.com PHIL BELFIORI 2002 651-905-0293 (H) 1/2003 3671 Canary Way (1 yr. 2°02) 651-297-8026 (W) Eagan, MN 55123 (Alternate) (3 n- 2003) Phil.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamiy.net TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 n• 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 200°) 452-2152 (Home fax) (3 yr. 2003) t .davis ul.com N. MARK FILIPI May, 1997 651-602-1725 (VV) 1/2004 836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us (3 yr. 2001) Eagan, MN 55123 ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005 3298 Rolling Hills Drive (3 yr• 2002) 651-994-8808 (W) Eagan, MN 55121 lperry64@hotmail.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) nchard.pletcher@usarc-emh2.army.mil KEN WEST 2003 651-687-9152 (H) 1/2004 600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W) Eagan, MN 55121 (alternate) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.com Eagan, MN 55123 Eagan City Staff E-Maik kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us polson@ci.eagan.mn.us iasfahl@ci.eagan.mn.us shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) 2/10/03 Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraa@ci.eagan.mn.us Cherryl Mesko cmesko@ci.eagan.mn.us Paul Olson polson@ci. eagan. mn. us Jeff Asfahl „ s fahl @Eci. eagan. mn. us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghove@ci. eagan. mn. us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Recreation Staff: Paula Nowariak pnowariak@ci.eagan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc@ci. eagan. mn. us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter ahunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvaughan@ci.eagan.mn.us Community Center: Sandy Breuer sbreuer@ci. eagan. mn. us Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JANUARY 16, 2003 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on January 16, 2003 with the following Commission Members present: Joseph Ban, Phil Belfiori, Terry Davis, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Members Danner and Filipi were not present Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator, Beth Wielde, Research and Special Projects; CJ Lilly, Parks Planner, Joanna Foote, Communications Coordinator; and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF DECEMBER 16, 2002 John Rudolph moved, Joseph Bari seconded with all members voting in favor to accept the minutes of the December 16, 2002 meeting as presented. VISITORS TO BE BEARD John Ward, representing Friends of Patrick Eagan Park addressed the Commission and shared information with them regarding a grant application for the 10 acre parcel adjacent to Patrick Eagan Paris. He noted that representatives of his group, Councilmember Carlson and County Commissioner Schouweiler met recently with the Metro Greenways Work Group to update the original application. He added that representatives from Design Center for the American Urban Landscape, Great River Greening, Friends of the Mississippi River, Minnesota DNR, Rice Creek Watershed District,Anotka Conservation District, 1000 Friends of MN, Metropolitan Council and The Trust for Public Land were also present. Mr. Ward indicated that the group appeared to be quite interested in Eagan's proposal and would be reviewing it at their February Advisory Committee meeting. AWARD OF APPRCIATION Director Vraa noted that this was the last meeting for John Rudolph as he had reached the end of the term limit set by the City Council. Vraa presented Member Rudolph with a plaque of appreciation, highlighted his active involvement with the Advisory Commission over the past 10 years and thanked him for his insight and leadership. Member Rudolph expressed his appreciation to the dedicated staff and Commission Members over the years for their cooperation and efforts in guiding the City. He summarized by stating that his tenure on the Advisory Parks Commission has been very rewarding and that he appreciated the opportunity to serve. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided an overview of activities in the Parks and Recreation divisions CONSENT AGENDA There were no Consent Agenda items for the Commission to review. DEVELOPMENT PROPOSALS There were no Development Agenda items for the Commission to review. Advisory Parks Commission Minutes of Regular Meeting of January 16, 2003 Page 2 OLD BUSINESS There were no Old Business items for the Commission to review. NEW BUSINESS HISTORICAL COMMITTEE REOCMl1'IENDATION FOR PARK NAME Director Vraa noted that the Historical Committee has discussed the park property currently known as North Park or North Fields and are suggesting that the Advisory Commission consider naming the park based on their historical research of the property. Communications Coordinator Foote explained that the Historical Committee has discussed the historical perspective of the property currently known as North Fields. They noted that this property was owned and farmed by the Heuer family for many years and shared recollections of "threshing parties" that took place on this land each fall in the early to mid 1900's. Coordinator Foote shared additional recollections from Committee Members regarding this property. It is the hope of the Historical Committee that they can provide information that will help the community preserve its fanning heritage and with that intent, they asked the Commission to consider recommending that this park property be named Thresher's Fields. Member Peterson expressed her support in working with the Historical Committee to preserve Eagan's heritage. She suggested that Commission Member(s) meet with the Committee to work cooperatively on names that could be forwarded to the City Council. Member Rudolph noted the importance of incorporating historical names in the community and suggested that renaming North Fields might be a way to eliminate confusing this park with Northview athletic fields. After further brief discussion, Dorothy Peterson moved, Terry Davis seconded with all members voting in favor the recommend that the Acquisiton/Development Subcommittee meet with the Historical Committee to discuss the renaming of North Fields and to make a unified recommendation to the City Council. THOMAS LAKE FISHING PIER COOPERATIVE AGREEMENT Water Resources Coordinator Macbeth introduced this item noting that an application had been submitted to the Fishing Pier Grant Program of the Minnesota Department of Natural Resources in September 2000 to install a structure at Thomas Lake Park similar to those at Trapp Farm, Fish Lake and Blackhawk Lake Parks. Coordinator Macbeth identified the proposed location for the pier and explained that the City's responsibility for this project would be to provide the public land, accessible sidewalk/path, accessible parking space and on-going maintenance. After brief discussion, John Rudolph moved, Dorothy Peterson seconded with all members voting in favor to recommend the City Council authorize the City of Eagan to enter into a cooperative agreement with the State of Minnesota for a fishing pier that has been awarded for installation at Thomas Lake Park. WATER RESOURCES UPDATE Items highlighted by Water Resources Coordinator Macbeth included the closure of a 2-mile section of the Mississippi River because of lack of water, an update of the JP-47 project, and an update on the Moonshine Park Grant request. Advisory Parks Commission Minutes of Regular Meeting of January 16, 2003 Page 3 OTHER BUSINESS AND REPORTS METRO GREENWAY GRANT UPDATE Director Vraa introduced this item noting that staff had submitted a Metro Greenway Grant to the DNR for consultant funds to formulate the technical foundation of core greenway planning. Although there has been a verbal indication that funds will be available, Vraa noted that staff had not yet been formally notified of the award The DNR has indicated that the Soil & Water Conservation District is conducting technical studies of green and open spaces in the area and suggested that the City use the grant dollars to include the Eagan Core Greenway in the SWCD study. It is hoped that this will provide the most cost effective method to provide the data the City of Eagan is seeking for this project, Vraa added. FRIENDS OF PATRICK EAGAN PARK RESOLUTION - CITY COUNCIL ACTION Director Vraa provided a brief update regarding the Friends of Patrick Eagan Park resolution request reviewed by the Advisory Commission in December 2002. The resolution was brought forth to the City Council on December 17, 2002 and was approved as prepared by the FOPEP. COMMUNITY CENTER UPDATE Director Vraa reviewed the status of the pavilion building noting that it was nearing completion. He added that the warm weather has helped enable completion of more outside work than was expected In particular, it has allowed the completion of the pond and liner. It was noted that although interior work has experienced some minor delays, things are moving ahead very well overall. Director Vraa noted that the muralist working on the indoor playground space is making great progress. Staff is also working with the Council's Operations Committee on issues of staffing, budgeting and opening. ROUND TABLE Member Rudolph asked staff to review the City's website and make changes to outdated information on Commission members. He also thanked the Advisory Commission and staff for an enjoyable experience serving on the Advisory Parks Commission. ADJOURNMENT With no further business to conduct John Rudolph moved, Joseph Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:00 p.m. Secretary Date TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 10, 2003 M REMINDER: The Commission decided they would meet at 6:00 p.m. to continue their review of the draft CIP. The meeting will be held in Conference Rooms 2 A & B ITEM A: Call to order ITEM B: Introduction of New Commission Member ITEM C: Commission Organization This is the annual meeting at which Commission Members set meeting dates and elect their Chair, Vice-Chair and Secretary for the 2003 meetings. They will also be asked to consider their participation preference in the, various subcommittees of the Commission. Organizational information is included in the packet for your review. ITEM D: Approval of Agenda ITEM E: Approval of Minutes of Regular Meeting of January 16, 2003 ITEM F: Visitors to be Heard ITEM G: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM H: Consent Agenda There are no Consent Agenda items for review. ITEM I: Development Proposals There are no Development Proposals for review. ITEM J: Old Business 1. Staff will provide a follow-up to the Commission's previous review of a disc golf request. ITEM K: New Business 1. Friends of Patrick Eagan Park have submitted a request for funds to assist in the acquisition of4he Lee and Laurel Anderson property adjacent to Patrick Eagan Park. Staff has provided background information for the Commission's review and consideration. 2. Staff will provide a verbal summary review of the Commission's CIP workshops in preparation for making a recommendation to the City Council. 3. A request has been received to vacate a portion of Carlson Lake trail easement. Staff has included background information for the Commission's review and consideration. 4. Although the Advisory Commission does not normally review Interim Use Permits, the City Council has directed the review of this particular request as it pertains to North Fields. ITEM L: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM M: Other Business and Reports 1. Verbal updates will be provided for the Community Center and Golf Course Exploratory Committee. ITEM N: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM 0: Adjournment I\Parks and Recreation\Advisory Commission\Monthly Meetings\February 2003\Cover z. Date: February 13, 2003 Agenda Item: C-1&2; Commission Organization Action x City of Eagan Information Parks and Recreation MEMO Attachments X 1. Job Description 2. Robert's Rules of Order AGENDA ITEM: C-1 and 2; COMMISSION ORGANIZATION TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM DESCRIPTION: Organizational business of the APrC for 2003; Election of officers, Committee organization, and meeting dates. RESPONSIBILITY The Advisory Parks and Recreation Commission is an advisory body to the City Council. They review issues that impact the parks, open space, recreational, and ecological spaces and programs in the City. Commissioners meet monthly to discuss these issues, and their recommendations are then passed along to the City Council to consider as they review the issue. Activities of the Advisory Parks Commission are highly diverse. A sample of duties includes: • Review development proposals for parks dedication, trails dedication, water quality, tree preservation, • Review and make recommendations to the Capital Improvements Plan (CIP) each year, • Serve as liaison for special projects as deemed appropriate by the APrC or City Council, • Recommend approval of expenditures from the Park Site Fund for new park opportunities, and • Guide staff in determining the course of studies and projects. While this sample represents a good deal of the Commission's work, it by no means encompasses all the types of projects they may face in a year. PARAMETERS OF COMMISSION MEMBERS The Commission acts as a united body. A recommendation is passed to City Council as a majority vote (note: a quorum must be present). Individual Commission members may not represent the whole Commission without approval of the rest of the group. If a member wishes to contact City Council to express opinions without first gaining the majority approval to do so, they must remember to represent themselves as a citizen and individual rather than someone speaking for the Commission. ORGANIZATIONAL STRUCTURE Each year, the APrC reviews its organizational structure as new members are added and others finish their term. The first order of business for the group is the election of a Chair, Vice-Chair, and Secretary. A description of duties can be found in Attachment 1. The Chair is charged with facilitating regular and special meetings, and making sure Robert's Rules (Attachment 2) are followed during the proceedings. Robert's Rules of Parliamentary Procedure are the traditional meeting format used in meetings that require formal action. The Vice-Chair fills this position when the Chair is unable to attend meetings. The Secretary is charged with signing the minutes to put them into the permanent public record. Elections will be held during. the February Commission meeting for the Chair, Vice Chair and Secretary. 3• REGULAR MEETINGS Regular meetings of the APrC are generally held on the Monday evening before the 2d Council meeting of each month. Every so often this Monday falls on a holiday, and the meeting is changed to another date, generally the previous Thursday. These dates are determined beforehand and are listed in the APrC packet on the "Attendance" page. The 2003 meeting dates are proposed as follows: February 13 June 16 October 20 March 17 July 14 November 17 April 14 August 18 December 15 May 19 September 15 January 2004 -TBD COMMITTEES AND WORKSHOPS When issues before the APrC are too large, controversial, or cumbersome to be dealt with during the time allotment for a regular meeting, the issues are often sent to a subcommittee. The APrC has identified four subcommittees in the past in which members can choose to participate. The Commission has the option of maintaining these same subcommittees or changing them to fit their needs. Recreation Subcommittee: This group looks at policy, procedure, and opportunities related to recreation programming. In 2002, this subcommittee was comprised of John Rudolph (term expired in 2003), Melvin Williams, Richard Pletcher, and Liza Perry. Natural Resources Subcommittee: This group reviews the environmental issues that need intense scrutiny, including Water Resources, Forestry, and other ecological aspects to the parks and open spaces in Eagan. In 2002, this group consisted of N. Mark Filipi and Phil Belfiori. Acquisition/ Development Sub-Committee: Although the City of Eagan is over 90% built out, there are some instances when land becomes available for the City to purchase for parks and open space. This group reviews this potential, assigns acquisition priorities, and determines the usefulness of parcels to the overall park system. In 2002, this group consisted of Dorothy Peterson, Joe Bari, Terry Davis, and Margo Danner. Ad hoc committees: Occasionally, there will be special issues that face the Commission that do not fall under the jurisdiction of one specific committee. In these cases, all Commission members are invited to attend a general workshop, where the issue can be examined in depth, each commissioner bringing a wide variety of viewpoints to enhance the discussion. All workshops and subcommittee meetings are subject to Open Meeting Laws, and the public is welcome to attend. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Elect Chair, Vice Chair, and Secretary. 2. Establish 2003 meeting schedule. 3. Determine subcommittee members Item: I2 ' eomm%~sion Orjoni zafi erg Attachment # I. Job dexr, p,l+en ADVISORY PARKS, RECREATION & NATURAL RESOURCE COMMISSION JOB DESCRIPTION/QUALIFICATIONS QUALIFICATIONS 1. Resident of the City of Eagan 2. Willingness and dedication to commit both time and personal energy to the Commission. 3. An interest in both parks, recreation and natural resource issues. 4. Desire to provide a broad range of parks and recreation service to citizens of the community. 5. Interest in and knowledge of the community of Eagan. 6. Interest in recreation and parks fulfilling a vital role in the quality of life for Eagan residents. 7. Willingly seeks input from neighborhoods, organizations, and individuals. 8. Ability to maintain an objective approach to both park and recreation issues. 9. Sensitivity towards Eagan resources combined with an understanding of the community's continuing growth. RESPONSIBILITIES: 1. Attend and participate in regular monthly meetings and special meetings. 2. Attend and participate in appointed study committees which may be required to conduct the affairs of the Advisory Commission. 3. To make recommendations concerning parks acquisition and development to council and staff. 4. To review and make recommendations concerning recreation programming. 5. Make recommendation supporting or enhancing the natural resources. 6. Annually elect officers of the Advisory Commission. 7. Provide input into park site planning. 8. Annually reviews the department budget, providing suggestidns to staff. 9. Performs fact finding tasks for City Council. REPORTS TO: 1. City Council 2. Director of Parks and Recreation PERFORMANCE AND EVALUATION: 1. Self evaluation by commission. 2. Regular attendance and participation. 3. Knowledge and satisfaction that the Commission is fulfilling a vital role in the community. 2 COMMISSION JOB DESCRIPTION/QUALIFICATIONS PAGE TWO CONDITION OF WORK: 1. Three year terms; appointment by Council. 2. No compensation; but a great deal of personal satisfaction to be offered. DUTIES OF CHAIRPERSON: 1. To preside over regularly scheduled and special commission meetings. 2. To call special meetings of the Advisory Commission when required to conduct the responsibilities of the Commission. 3. To act as spokes person for the Commission. 4. With the Director of Parks and Recreation, establish a tentative agenda for monthly meetings. 5. Assign members to special study committees. 6. Advise and consult with individual members concerning their participation on the committee. DUTIES OF THE VICE-CHAIRPERSON: 1. In the absence of the chairperson, conduct meeting of the Advisory Commission. 2. To perform assigned task as might be requested from the chairperson. DUTIES OF THE DIRECTOR OF PARKS AND RECREATION TO THE ADVISORY COMMISSION: 1. To assist in the development of the agenda and prepare packet material. 2. To act as a liaison to the City Council for the recommendations made by the Commission. 3. Provide direction and input to the Commission concerning parks dedication and recreational programming. 4. To perform fundamental research in the study of parks, recreation and natural resources\water issues. 5. To attend meetings of the Advisory Commission and study committees. 3 Item: C112~ ~ommi~~~an bryani za~:cn Attachment #2 Robert; 1u /e s M r V. j CCC ob Out. cc c C GGSC~ s ) . i cos = 'iC C r- L CL. Cy. t o r A, Ci6 COE- Uq CL 1~11 -90 OL 3: mop A U. N o .2 4) a) o ~ ~ cis E• IA 06 cc i1 M ; , i3 tO ~ Cc C L 0 • Y .9 parliamen"ry • r.... _ _ Orgatnita}iong uin Procedure usually -Follow a • lfed OPP EP. OF BU5lJ 55 M Here's a -typical ey.ample 81lT. r 1~ NOW PO r?EMBEPS I y. All To opa $.sPf.~.aA~• oaoEaa '~,1 GET ?iIf.IR- SAY The chairman says, Imp_ rtan business e I, l "loop The meeting will please previously designated for 1 I come to order." consideration at this meeting. ( 1 ( 1 Fto&& C4%9.& :111.OPF1$s5HED SuSIMESS , Members say "present" as Business left over from TNFiy MAKE M011005 their names are called. previous meetings. Msp1in 5 yuc.M~w suS~N s p? r, 4 ion is a proposal 4ia+ 4e. The secretary reads a record Introduction of new topics, of the last meeting. 'f'p L A &r NO or , OFFieI Z$ M"Prs 33C• pNtbuNeiMc h1s p?C?IoFI On Some, ;9sue.,. Often limited to a report from Informing the assembly of treasurer, but others may other subjects and events. report at this time. ADJOUp,DMC$1 I Members cons tOMMrf iE F' The-meeting ends by a First come reports from vote, or by general consent PPtSE$1' w+oflonS SECOpD mo(long "standing;' or permanent (or by chair's decision jttime (make a proposal) (express support for discussion committees; then from of adjournment was pre. of another member's motion•I "ad hoc," or special arranged by vote). ()1 I committees. ssv~e r ~ ~ J gvoi~uM... + Vie, nurrber of mambers tlrak wws} be• present- .for business ' do be eonduc kl IvaaIIy. 0ESAT>E w+o~1005 • Vo'ihr on rnorioner VOW S1 number i5 usually (give opinions on the motion) (make a decision) St*W in 4+` l~-I9w5. •I 41:~k..! e~rc. ~'"a'~ rs I Pt C a0 • . t • .........r • . •r• rtee . •r.r i•.vw... 1. "f ae.re. arm 4 PES - % w OF MOTsO,J5 0 MAsN motions, 0 Su661~~ARY t+no~ions introduce subjects to the change or affect how the assembly for Its consideration. main motion is handled (voted ©P~VU,C.6E.p tnot'ionS Gp They cannot be made when on before the main motion). ? 0 N ftAL ersofion5 another motion Is before the are most urgent about are questions of procedure assembly. They yield to gip' CsAMPt.rE- special or Important matters not that arise out of other motions privileged, subsidiary and related to pending business. must be considered before incidental motions. fop EjytyNPt„-- move. the other motion. FOP- E~AMPG.E-- 4,& 9tinbJ&44 r . I FOP- C"MPL4&- lI trob *s"Y be. M?..,e„6 .rte „ 1 r„6 7~t~ded s~IrilKnB ws adja,rna ~I•G •le speed the ?Aks Sow+e QVESTtO J 4; 4.0 pffreft 1y K sN OP•OEp.7 ~ ' po I pew sfco,p? .':.rela4-Ir3 +0 MoTsolS Your motion must relate to the Usually, yes. A second Indicates • business at hand, and be presented that another member would like at the right time. It must not be to consider your motion. .0 tt BE. PMENDCO? 4W K se paCeAMSs Ep'P obstructive, frivolous or against It prevents spending time on a Some motions can be altered by Some motions can be redebated the by-laws. question which Interests only , striking out, Inserting, or both at and revoted to give members a Qaperson, once. Amendments must relate chance to change their minds. MAY I 11+1EppuPr we SPfA to subject as presented in The move to reconsider must l~p•~ IS K ocaroIA8147 main motion, from the winning side. Some motions are so important come Parliamentary procedure guards • that the speaker may be Inter. the right to free and full debate rupted to make them. The original on most motions. w.p'r vc1 IS pCepW7 t speaker regains the floor after the Some Privileged and Incidental Most require only a majority t Table en Pagts a~swe s t{,eye Interruption has been attended to. motions are not debatable. vote but motions concerning 8 14 q the rights of the assembly or gveatior. '4'•• -~O Its members need 2/3 vote 'IT c'"^^'b^ meHims• to be adopted. 0i; a 10 v o v s 3- o o ~ o 0 o c Z ~eE y ?4 ~w A to N } Z Z T T 272 p Z o O = S E Z i Z 2 Z C i C dZ OEo-~ OEaEcI g4f 4C 'a. E zo T vD 9 ? O 2 Z B O o zp~= r~ ? i i Ecvo 7 T T 3. c ter, a o Ir, %0 -r f OC au! 46 OY_J H z W O mZ Z Z Q O W Z W< 0 2 a 00 0 Z t;c _G y VO J y WW ¢ OOZ.Z • Z W 0 Te z ei U.0 Oz ys 2 me >W 2- 4c w z< 0 < G y0y 0= 2 < 4L o z Z `W 01= m s }O N G < • 0 Inc < -It Wa O 0¢ Vp = 0 WW W0 x 0 >z > > 0 ~0 ~W yW ;N W I.- OJ HW DS O W ID o O 0 00 Op z OV LL Z ¢O OX OW W< W ¢ f < 0 uz HH W d< 00 - d¢ >1- 0 F' ¢ a = © WAsT Fop. A SECopp Q CNAaW?, i 5Tp?Y,,~ Now . . youµ. MoTiON • a. Another member will say, The chairman must say, "it is P "I second the motion." moved and secqnded that we... d ' reaa+ Nere's wl ah •4o do r' b. Or the chairman will call for After this hap ens debate or v ny rn oot, W 6n 4urn a second. voting can occur. • -to Speak.... C. If there Is no second, your Your motion is now "assembly motion is lost. property" and you can't change It without consent of the members. VID n 1 ®r--.-~- J t .i 3 II EycPAP0 oN YOUR- O PUT'!,N -roe O Oj$rPA~p 'We FL00P- MoTiop G ©MPKE YOUR MoTioN Q&#F&t10N a• Wait until the last speaker a. Mover Is allowed to speak first. Is finished. I. Speak clearly and concisely. a: The chairman asks, "Are you b. Direct all comments to the ready for the question?" b. Rise and address the chairman. b. State your motion affirmatively. chairman. b. If there is no more discussion, Say, "I move that we • • c. Keep to the time limit for' a vote Is taken. Say, "Mr. (or Madam) Chairman" instead o or "Mr. (or Madam) President" Of "I move that we speaking (stated In by-laws). c. Or motion for previous do not d. You may speak again after all c. Give your name. The chairman question may be adopted. will recognize you by repeating c. Avoid personalities and stay other speakers are finished. It. on the subject. I • s. You may speak a third time by a motion to suspend the alsi w t rules with a 2/3 vote. 0 4 •..n •i• . ......~•V . more a6ow- Vdi, I~ ...ere we 1 1~ir of ready .for deper-as on -l, btruArioli A• X 01-1 'at~d on al"qv e4, t;~+ on oFion) -tt+e laws of is PENGijIa when it has beta your Organis9+1on. i 1 s+a+ed by 4k chair buf• nof' ye+ voted on. IBY VOID 8Y 5loWOF NN75 14 last rno+ton 9Fad by 4e The el~a~r is 41,,& .RrsF prrd;I,, chairman says' Members raise their hands asks those in as sight verification of or 11,e MAiN MoriofJ is favor to say "aye" alternative to a voice vote, always -I6 Iss+ voted on, and those opposed It does not require a to say "no," count. Member (For majority I may move for A mo+ion Fo votes only.) A MoF;on ?o exact count. 1q? i Member may move ?a8 £orpoNI for exact count. lay on 4p- -Fable.) I'1p N Ly IV This motion is often used In This Is parliamentary strategy • CA9 • PAW- SY SAM" an attempt to "kill" a motion. allows members to dispose of a Each member Members write There is always the option to motion without making a decision answers ,.yes,. "take from the table" any for or against. It is useful In case their vote on a or "no" as his motion for reconsideration of badly chosen main motion for name Is called Q slip of paper. by the assembly. which either "yes" or "no" vote when a record Done when ; would have undesirable consequences. of each person's C) secrecy Is i~ vote Is needed. (i-` desired. M~?RGH 1 lo~ ev GI$CPL come T y s<7n~ When a motion Isn't likely to be r • Opposed, the chairman says, "if there Is no objection....- r, I*/ Members show agreement by their silence. *-f r• r If someone says, "I object." the / t matter must be put to a vote. 11~ 1~/ 13 160 see %Woo 16 CL Z o.Q g o~ Vo %A 66 to Q CD c 40 co E 'E CC, C) Q e a t•, a O w : C .Ei C 11I1!E E vC .E EoNe~~e It _ E o q c o E r z e~ v E E ww _ . • e C e O O O E O t:1 > N fHtIii O CL.; :2 C~ 4 O m~ ~ Z~~ G C ~ Q M E ~ G• M c • • • -0 c CC, C CC i cc no #A) 0 O E w ~N~~ E p C .7 0 •c,0 cc C i Opp 'cc do N 4 • • M F M ` r A w e w C N t 0 ~3i n o « ~r o • C. 13 g Q o o Q3 DEPARTMENT HAPPENINGS February, 2003 Parks Division • With the change in temperatures, the outdoor rinks are now in prime shape. The maintenance staff has finally been able to implement a schedule focused on maintenance rather than rink build-up. The regular maintenance schedule includes a weekend cleaning and flooding of the "A": sites (double rinks and Clearwater). To the extent possible, staff has been coordinating the removal of snow from the rinks with league schedules to minimize cancellations. • The Maintenance staff has taken on a variety carpentry projects to be completed between the time rinks are closed and spring activities begin. Many departments including the Fire and Police Department have made requests. Other ongoing work includes sign repairs and construction, and building repairs. • Snow is again being removed from designated trails throughout the City under a contract administered by the Public Works Department. Questions regarding applicable policies related to the plowing are dealt with by Public Works Administrative staff while operational issues are answered by the Maintenance Division. Per current policies, requests to modify or add to the trail plow routes can only be made at the first Council meeting in April. Information on the process can be obtained through the Engineering Department. • In what can best be described as a significant setback for recreational and commuter bicyclists the old Cedar Avenue bridge has been completely closed due to structural deterioration. The bridge was the primary link form Eagan to many other metro trails. Riders must now go many miles south to cross the river. Through a series of odd circumstances the City of Bloomington had become the owner of the bridge. They do not have the funds to make what would be fairly expensive repairs. Given the current state of the economy, it does not appear that any grant funds are readily available. • Bids for the construction of the new North Fields athletic complex will be opened on February 14th , at 9:00 AM. The project has attracted the attention of many contractors with over 25 plan sets having been requested. 13 firms were represented at a pre-bid meeting held on January 31. Staff is hopeful this will translate to some very competitive bidding allowing for the possible inclusion of one or more of the "add alternates" which include irrigation, in the final contract. The bid results will be presented to the Council for consideration at their meeting of February 180' . The project cost estimate is $630,000, with funding to be taken from the Park Site Fund. • The first meeting with Brauer and Associates to kick off the Holz Farm master planning process was held on February 10t'. Staff has forwarded base maps and utility information to them. • The City Council has given approval for entering into an agreement with the DNR/Metro Greenways program for a grant of $8,000 to help fund a City wide resource/greenway evaluation project. A contract with the Dakota County Soil and Water Conservation District to complete the work is nearing completion. The City share of $10,000 would come from the Park Site Fund. Work is expected to begin in March and be completed by sometime in June/July. 5, Recreation Division ? Softball packets have been mailed out for the fast approaching summer season. Registration for returning teams is March 3-7 and new teams March 10-14. There has already been a steady stream of inquiries about the softball leagues. ? Planning has started for the concession season. Staff information will be going out within the next month. ? The outdoor winter leagues are winding down. Amazingly there have been no cancellations to this point for these leagues. ? The Co-Rec Broomball league will be having a League Tourney on Saturday, February 15 at North River Hills in Burnsville. There are 7 teams registered for this one day, double elimination tournament. ? The spring / summer edition of the Discover brochure will be delivered to all Eagan residences during the week of February 17. ? Requests for field usage at athletic sites are beginning to take shape. Thus far there are 12 weekend tournament events scheduled. ? Glacier Recreate: Began a new session within the quarter. There are about 60 children registered with a waiting list. ? Pilot Knob Recreate: Began its third quarter. 87 children are currently registered. ? Outreach Theater - Somali Focus. This program is a partnership with 4H extension. It is an opportunity for youth to learn about and share their heritage and struggles they are encountering here as youth. There are barriers which have presented some delays and consistency concerns. Our focus to continue to engage Somali adult mentors to help support our on-going efforts. ? Teen Programs: Preparations are being made for spring and summer program partnerships. Dakota/Blackhawk after school programs will be presented to the principals later this month. The first large event will be our spring Battle of the Bands at the civic arena. E-TAB began meeting. There is a core group of approximately 7-10 youth participating. Students in school district 191 and 197 are encouraged to get involved. ? Trapp Farm Park opened for the season on February 3, about 6 weeks late due to lack of snowfall. It was a busy first week with 65 tickets sold on the first day. The weekend was also busy with 158 tickets sold on Saturday and 182 tickets on Sunday. The $2.00 fee was implemented this year for the first time. The new commercial grade tubes are a nice addition to the site and many positive comments have been received. Date: February 13, 2003 Agenda Item: J-1; Disc Golf Update Action X Information City of Eagan MEMO Attachments Parks and Recreation AGENDA ITEM: J-1; DISC GOLF SUMMARY FINDINGS TO: ADVISORY PARKS COMNUSSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Responses to questions posed by the APrC regarding Disc Golf, its impact in other Minnesota communities, and a synopsis of discussion with a local Disc Golf enthusiast. BACKGROUND In October of 2002, staff presented an overview of disc golf, the rules, game basics, costs, and rudimentary design theory. At that time, the APrC voted to investigate the matter further, inquiring how other municipalities have handled disc golf in their park systems. ANALYSIS In early December, staff contacted cities known to have operational disc golf courses. 14 cities out of 27 responded, a 52% return rate. Other pertinent information was found on the Minnesota Frisbee Association web site, which gave information about holes, course layout, and land use. The web site provided information for an additional 9 courses. FINDINGS During the recording phase of the survey, some trends and statistics could be noted for each question. COURSE DETAIL • The average age of respondent courses is 8 years, with an average build year of 1994 (13 responses). • Of the 23 total courses investigated, 43.5% had nine holes. 17.4% have 12 holes, and 30.4% have 18 holes. I respondent (4.3%) had 13 holes, and I respondent (4.3%) had 27 holes. • Average hole length for the 23 investigated courses: 9-hole courses: 257.9'. Total average land used for disc golf is 3,978.4 square feet, or .0913 acres. The average size of the park that contains a 9-hole course among its multiple uses, is 91 acres (3,963,960 square feet). - 12-hole courses: 262.3'. Total average land used for disc golf is 6,197 square feet, or. 142 acres. The average size of the park that contains a 12-hole course among its other uses is not available. - 18-hole courses: 272'. Total average land used for disc golf is 9,698 square feet, or .223 acres. The average size of the park that contains an 18-hole course as part of its many other uses is 47.8 acres (2,082,168 square feet). • All respondents report their course lies in an existing park. • The average startup cost for all courses was $8,496, including baskets and signage. • 50% of respondents used Inver Grove Heights resident Chuck Kennedy of the Disc Golf Association to design their course, or a combination of Kennedy and a local enthusiast. Other courses used a combination of staff and a professional (21.4%), another professional (14.3%), and a local enthusiast (7.1%). • 57.1% obtained their baskets and other equipment from the Disc Golf Association in California. 14.3% were uncertain where their equipment came from. Other suppliers, each receiving I mention (7.1% each), are: - Recycled baskets - In-house construction - Earl F. Anderson - Local Burnsville store, "Gotta Go, Gotta Throw." OTHER AMENITIES FOUND AT DISC GOLF PARKS None of the respondent courses are located on sites exclusive to disc golf Most frequently sites had several recreation amenities on the grounds. The "Top Ten" other amenities found in parks that have disc golf are: • Trails-walking/ hiking, 50% • Basketball courts, 28.6% • Playground structure, 42.9% • Tennis, 21.4% • Baseball field, 42.9% • Softball fields, 21.4% • Soccer fields, 28.6% • Horseshoes, 21.4% • Picnic grounds, 28.6% • Hockey. Ice rink, 21.4% Other amenities listed at sites with disc golf courses, each receiving 2 or less mentions, include beach or swimming access, bocce ball, general shelters, sledding hill, trails for biking, trails for cross country skiing, sand volleyball, amphitheater, fishing pier, open space, and campground space. COURSE USE AND PERCEPTIONS BY MUNICIPALITIES • None of the respondents supply discs for play, or having a disc kit available for rent. • 64.3% of respondents said their course sees a high level of use. 35.7% report a medium level of use. No respondents claim a low level of use for their disc golf course. • Disc golf courses in Minnesota are not revenue generators. No respondents claim any type of direct revenue. None of the parks charge a fee for use. • Despite no direct revenue, a few respondents claim that tournaments and other events at the disc golf course bring indirect revenue to the city, i.e. restaurants, gasoline purchases, other light commerce. • 100% of respondents consider the course an asset. BILL AsHTON Mr. Ashton has volunteered his services to the City to help design a course if the APrC decides to pursue one. He has designed courses in St. Paul's Highland Park, Winona, St. Cloud, Austin, and South St. Paul. For many years he was involved in the technical aspect of design, course landscape architecture, and tournament promotion. In recent years he has scaled back on the technical aspects of design and focuses more on demonstrations, tournaments, and promotion. CHUCK KENNEDY, DGA Several cities cite Chuck Kennedy (50%) as their course designer. Mr. Ashton has worked with Mr. Kennedy on several courses. Whether or not it would be appropriate to involve DGA in the design process would depend on a) whether the Parks Commission decides to pursue disc golf, and b) what level of play they prefer. If the APrC selects a recreational level, Mr. Ashton has the experience and ability to design in solo. If the APrC decides it would like to have tournaments played at the course, Mr. Ashton's experience and ability would be useful for the primary design, but it may be appropriate to have the schematic reviewed by MFA or DGA before implementation. ASHTON DISCUSSION- LEVEL OF PLAY Should the APrC decide to pursue this project, the size of the course needs to be determined before any progress can be made on location alternatives or potential design. Bill Ashton categorized the levels of play as `professional,' a course where tournaments can be held, and `recreational,' where players just play pickup games. He recommends for consideration: • 9 hole course. This would be recreational course only. The estimate cost of a 9-hole course is approximately $7,000. • 12 hole course. This could double as a recreational course and a tournament level course. Three rounds on this course would be a 36-hole round. • 18 hole course. This could be both recreational and tournament level. The approximate cost of this course, including design and equipment, is $20,000. TOURNAMENT PLAY The Minnesota Frisbee Association hosts disc golf tournaments at many Metro courses. Ashton has expressed the desire for Eagan to be included in this tour, with all the use and indirect revenue for the city (restaurants, gas stations, etc). PARK LOCATION The preferred park area for disc golf is an area used for cross country skiing in the winter, in and out of wooded areas, and in underused parks. But as the survey notes, disc golf is compatible with other park uses, so long as uses don't substantially encroach on each other. The APrC is invited to suggest some locations for staff to investigate. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Proceed with study and nominate location alternatives for consideration. 2. Determine size of course (9-hole, 12-hole, 18-hole or other) to investigate, and develop a preliminary cost estimate for installation. 3. Discontinue study. 4. Other. /d Date: February 13, 2003 Agenda Item: K-1; FOPEP Request Action Information X City of Eagan MEMO Attachments X 1. Location Map Parks and Recreation 2. May 1997 APrC memo 3. Topo map of property 4. Priority List S. Memo re Dakota C AGENDA ITEM: K•1; FRIENDS OF PATRICK EAGAN PARK FUNDING REQUEST TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM DESCRIPTION: Background information pertinent to Friends of Patrick Eagan Park request. BACKGROUND OF REQUEST Mr. Jack Conrad requested to be placed on the February agenda, stating, "Friends of Patrick Eagan Park will request that the Parks Commission ask the City Council to become actively involved in providing Metro Greenways with the information they have requested to complete the award [land appraisal figure, notice that the property is on the City's acquisition list, letter of intent from the City on its desire to partner with the State (and County) to preserve the property, etc]. This request is based on the fact that the Anderson Property is on the Parks Commission's top-ten list of designated acquisition sites and that the Metro Greenways Work Group has tentatively ear-marked funds in the six figure range for the Eagan acquisition project. Final Metro Greenways authorization of those funds will depend on the timely response of Eagan's elected officials." The Friends of Patrick Eagan Park submitted a grant request to the Minnesota DNR to provide funds to assist in the acquisition of the Lee and Laurel Anderson property adjacent to northeastern Patrick Eagan Park. They are requesting the Parks Commission recommend to City Council that the City take formal steps in providing materials and formal support to a possible acquisition, should the grant be awarded. A location map of the Anderson property can be seen in Attachment 1. HISTORY OF GRANT AWARD AT ANDERSON PROPERTY In 1996, the City was offered grant funds to apply toward the cost of acquiring part of the Anderson property. The acquisition price for 1.86 acres was given, in 1996, as $46,000. At the time of the $26,900 grant award, the APrC recommended it not be accepted'. The primary question was the appraised value of the property, and what actual value the piece would add to the park. The grant was turned down by the City Council based on the recommendation by the APrC in May of 1997. Attachment 2 is the original APrC packet memo, including graphic of the piece of Anderson property under consideration. Recording Secretary's notes, Regular Meeting of the Advisory Parks Commission, May 5, 1997. / r . PROPERTY REVIEW- ANDERSON PARCEL The Anderson property is at a lower elevation, making development into a subdivided residential area difficult (Attachment 3). The piece may require an individual lift station for sewer. Sanitary sewer would have to cross park property from the Methodist Church location. The sanitary sewer line location would have an impact on potential uses for the segment of parkland. If this piece were to be sold for development, it is likely the City would require a park land dedication rather than payment in lieu. In the event that the parcel develops, the: City would be given at least an approximately.5 to 1 acre park land dedication. This would be given to the City at no cost, and added to the acreage of Patrick Eagan Park. At this time, the City is unaware of any plans by Mr. Anderson to sell his property for subdivision. CONSIDERATIONS APrC Priority List In early 2002, the APrC again completed a "Priority List" for parkland acquisition, shown in Attachment 4 (A full-size version is available upon request). The "Priority List" is meant to serve as a guideline for property acquisition issues if and when they arise. Recent McCarthy and Caroni Discussion The City was notified in early February by Dakota County that Mr. McCarthy, who also owns property adjacent to Patrick Eagan Park, has preliminarily discussed opportunities to partner with the City and County in the purchase of his property. Mr. McCarthy's property appears higher in the APrC Priority List than the Anderson piece. Not listed on the "Priority List," but something the APrC should consider is recent conversations with Mr. Caponi, who owns property to the south of the park, about a similar partnership or acquisition. Mr. Caponi has recently discussed with the City and Macalester College a possible partnership opportunity for the Art Park. In both cases, there potential for involvement by Dakota County in light of the recent passing of the Open Space referendum by voters. This project would identify and take steps to acquire open spaces and donated conservation easements. The County anticipates having public open houses and comment periods in May and June, and completing the project by late summer or fall. It may be prudent for the APrC to consider following this process closely. Attachment 5 shows Dakota County's anticipated timeline and McCarthy discussion. Metro Greenway Study/ Dakota County SWCD The City is currently entering into a Metro Greenways study of its own with the Dakota County Soil and Water Conservation District to refine the Minnesota Land Cover Classification System data, specifically to identify specific parcels that enhance the greenway through central Eagan. This will help the APrC identify strong natural resources that enhance the greenway and identify priority parcels for possible acquisition based on a technical data set. The results of this study are anticipated to be complete in the summer of 2003. /z_ Appraisal Request City policy states that the actual appraisal document is not public information, and can not be distributed to the Friends. Since Friends of Patrick Eagan Park is not a city-affiliated group, distributing the appraisal information would be violating City policy, as confirmed by the Director of Administrative Services. However, the appraisal of the Anderson property was done in conjunction with the Golf Course Exploratory study in 2001 and early 2002. At that time, Committee members were provided a one-page handout summarizing a "windshield" appraisal. This handout is public information, and may be distributed to members of Friends of Patrick Eagan Park. Financial Impact The Friends of Patrick Eagan Park have informed the City that the acquisition grant may range in the six figure area. No specific dollar amount was identified at the time of writing. The terms of grant award typically requires the City to commit to a cash match of at least 50%. The APrC may want to consider potential impact to CIP acquisition funds and receive a specific dollar amount to apply against those funds (it is likely the money would come out of the Park Site Fund) before recommending commitment to formal or financial support. DISCUSSION Eagan's Park System was built in part with the assistance of grant funds. Opportunities to enhance parks should never be dismissed causally. Grant opportunities should be looked at carefully to determine the benefits to the overall park system and open space resources. Given the limited funds available within the CIP for acquisition, and the recent potential for discussion with Mr. McCarthy and the Caponis, it may be beneficial for the Parks Commission to weigh the benefits of acquisition of Anderson's property against benefits of possible McCarthy or Caponi acquisition. As noted, new priority parcels may likely be identified as part of the SWCD Metro Greenway Study as well, based on the technical assessment of the Minnesota Land Cover Classification System. Friends of Patrick Eagan Park have noted that the "Metro Greenways Work Group has tentatively ear-marked funds in the six figure range for the Eagan acquisition project." If this Metro Greenways group is a faction of the DNR rather than a group from Friends (this was not specified), and there are funds earmarked for Eagan acquisition despite the state funding crisis, the question is raised as to whether these funds could be used for acquisition of parcels identified as "priority" by the City's Metro Greenway study or the Dakota County Farmland and Natural Area Land Protection study. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Approve the Friends of Patrick Eagan Park request that the Parks Commission recommend City Council become actively involved in providing Metro Greenways with the information they have requested to complete the award, save for the appraisal documents, which can not, by City policy, be released to the public. 2. Not recommend support to the Friends of Patrick Eagan Park request that the Parks Commission recommend City Council become actively involved in providing the requested materials, save for the appraisal documents, which can not, by City policy, be released to the public. 3. Refer issue to the Acquisition and Development subcommittee. Item: Po PEP Rer~ue5f OLS , ® CONWAv ny Attachment 4 M a 4 ~ CA y- ' ~ j ~ f > r JCOA O AE5?CJTT BOAC a i + 5 1 • JI a 1 r A i p" a' ^ 9 .1 . JP u _ y. r r L r 7 ° - i r a y¢ r gay gyp'' : a°: yv6tsr~ } x v` o r m" ~ r n, 9 t § R• ay y P y i, a J d 1 7 J _ s, 7 w a t k i ...t W] b u 4 L ?p yAt ~ Py sR O = r ~ ) A _ M Yy aj Y .l JxsrJ +a~ ,=a' z vt • ss Yvartr r Anderson Parcel=+d= "9i~1 4 btL b J;tk Ci ,.t ~Tr d0 NORTRVIEW PARK ROAD i< - Eagan e fJ ~ A] ~ 1A a.y ill ~ !Noha J Y v'..~ , S u i J D ='a r k Eag P rk a a a c RA; 1 i~ yt' L r a C S A H NO 30 (DIFLEY ROAD) I tt ? Lexington- iffley Park ' J ,a: n LL r- s V a 4 ' v ~ Carlson Lake Park ' v t 5 < r ' ! rINR Goat Hill Park Anderson Property N a~~wK+q Location Map Parcet Par. I¦ ~ Water 4 y Or ccgcin Item: K-l~ FO PE P fegpaj- Attachment Z. May lgiq? Alk 44 memo city of eagan MEMO DATE: MAY 5, 1997 TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DOROTHY PETERSON, SUPERINTENDENT OF RECREATION SUBJECT: ANDERSON PARCEL; NATURAL AND SCENIC GRANT FOR COMMISSION ACTION To recommend to the City Council that the City notify the Department of Natural Resources that it is unable to reach closure on the Anderson parcel within the grant time frame thereby releasing the funding to other grant applicants. (Note: This does not preclude the opportunity to reapply at a later date.) OR Recommend to the City or Council to continue to pursue acquisition based on currently known factors. FACTS • The 7.5 acres for which the grant was written are no longer available for acquisition. • The Anderson's are in the process of preparing a development proposal for the parcel. Timing of that proposal being brought forward is uncertain. (See attachment) • In the event that the proposal receives all necessary approvals from the City and County; the City would receive approximately one acre of land via park dedication. • An outlet of I acre is shown and reflects this park land dedication. • An outlot of 1.86 acres would be designated for purchase. • The Anderson's have indicated an asking price of $63,000 for the 1.86 acre piece, based on a sale to a developer for the entire site. • The City's appraiser valued the Anderson parcel at $25,000 per acre which equals $46,000 for 1.86 acre. • The Natural and Scenic Grant is for $26,900. • $36,100 of Park Site Fund money would be required to finalize the purchase at asking price. • May 31, 1997 is the "drop dead" date with the DNR that is, proceed or release the funds. • The grant application will require reworking and a new appraisal due to the changed acreage. • Funds must be expended by November 1, 1997. 4A FOR DISCUSSION The Commission should discuss whether the 1.86 acres, as shown, are important to the park system. And, if the asking price, the previous appraisal value or a new appraisal based on the 1.86 acres should reflect the price/offer because the size and exact location of the parcel have changed from the original grant. (It's likely a new appraisal will be required by the state). This property is at a lower elevation than that which is proposed for development and would be more expensive to develop for homes. (individual lift station for sewer). Theoretically, that means this parcel has less value of most importance for the Commission is to determine the purpose/value of the property to the park. Another issue, although not directly associated with the question of acquisition of this parcel, is that for the development to occur, sanitary sewer will have to cross park property from the Methodist Church which is to the north. The sanitary sewer location could have an effect on future development plans for Patrick Eagan Park. Mr. Anderson has not yet made an application for sub-division. Staff has some concern for being able to consummate this transaction by the November 1 deadline unless this process is initiated next month. An application submitted then would appear on the July Planning Commission and the City Council's second meeting in August. FOR COMMISSION ACTION To recommend a course of action to the City Council which might be: 1) Recommend acquisition of the parcel as identified at the asking price. 2) Recommend acquisition of the parcel at a price determined by a new appraisal; or counter offer. 3) Recommend no acquisition; and return grant. Note: Commission members may want to visit the site individually prior to the meeting. You can best access the area by parking your vehicle in the parking area at Patrick Eagan Park off Lexington. Cali s v..d.4 r r 03 400 10, ol~ a. "ALI ooo~ Wl; \ ter \ _ 2 ~y \ \ Ole ,moans r \ x r, ces \ Item: K-/; FOPEP Request w Attachment # as 3e T Po M& P ¦ 1 I Anderson Parcel • v Patrick agan Park ;rs Ir - _ li eQ - ...ter :..~_~"'~.a • Jr-.'t 'sk..~._ :3_'»~ y r:` _ .ti`_ _ :6`..•'.. - ;.r~~- ioo ioo- .m L"WW Anderson Property N -YEbva on Contour . _ _ ,o,, Ease Elevation Map # Building ElParcel Line J1 Pad CRV OF aagc'n Weler ACQUISITION/DEVELOPMENT SITE ANALYSIS SUMMARY OF SCORES 7-24-2001 Page 2 MAP SITE DESCRIPTION Sub-Tote Sub-To TOTAL POINTS NATURAL RESOURCES I Page 2 Page 1 All Pages HABITAT FOR NATIVE UNDISTURBE DISTURBED TRANSITIONAL WATER WILDLIFE VEGETATION D WETLAND WETLAND EDGE CONTROL Protects health of Unique vegetation Has Provides Mitigates or ecosystem; may have may include:nathre undisturbed Contains a transitional edge controls storm sensitive areas, grasses or prairie, wetland, type 2 functional between cover water after Posible Total % of habitat stands of 8, or cmrid. of wetland, type types or natural significant rain Posible Page 1 Possible Possibl for wildlife hardwoods moving water - 2 through 8 features event Page 2 Pta. ¦ Pts. e e FINAL - Up to 2 pts - Up to 2 pts - Up to 2 pts I Pt - Up to 2 pis - Up to 2 pts Pts. ¦ 11 18 29 Pta RANK 12 Lemay Lake Park expansion, south side 1.67 1.00 0.00 0.00 2* 0.00 4.67 13.67 18.34 63% 1 I Ohman Park Access to county park 0.67 0.00 0.00 0.00 1.33 0.00 2.00 13.34 15.34 53% 2 2 Thomas Lake Pa Protection of shoreland woodafvi 1.67 2- 0.33 0.00 1.00 0.67 5.67 9.33 15.00 52% 3 6 Holz Farm Expansion for programs and parkin 1.00 0.67 0.00 0.00 1.00 0.00 2.67 10.67 13.34 46% 4 4 McCarthy She Connection of park to a N.W. trail 0.00 0.00 0.00 0.00 1.00 0.00 1.00 11.34 12.34 43% 5 8 Barbara Curry Connection to Patrick Eagan 0.00 1.00 0.00 0.00 0.33 0.00 1.33 10.67 12.00 41% 6 10 Quarry Park Park expansion to east 0.00 0.00 0.00 0.00 1.33 1.00 2.33 9.67 12.00 41% 6 5 Anderson She She of Interpretive center 0.33 0.00 0.00 0.00 0.33 0.33 1.00 10.34 11.34 39% 7 21 Lakeside Park Park expansion, open space, walla 0.00 0.00 0.00 0.67 1.00 1.00 2.67 8.00 10.67 37% 9 FN,Ih Visible amenity, environmental con 0.67 0.00 0.33 0.00 0.67 0.00 1.67 7.67 9.34 32% 10 ive Acaes to existing park, expansion 0.00 0.00 0.00 0.33 0.00 0.00 0.33 8.34 8.67 30% 11 n Visual corridor along Wescott 0.00 1.00 0.00 0.00 1.00 0.00 2.00 6.34 8.34 29% 12 lishing Easement around pond 0.00 0.00 0.00 0.00 1.00 0.00 1.00 7.00 8.00 28% 13 Connection to county park 0.00 0.00 0.00 1. 1.00 1.00 3.00 4.67 7.67 26% 14 s Preservation, right-of-refusal 0.33 0.33 0.00 0.00 0.33 1.002.00 5.67 7.67 26% 14 arrage ills Preservation, right-of-refusal 0.00 0.67 1.00 0.67 0.67 0.67 3.68 4.00 7.67 26% 14 13 Skyhill Park Park expansion to the seat 0.00 0.00 0.00 0.00 0.67 0.67 1.33 3.67 50 17% 17 24 Parkview Goff CojPreservatlon 0.33 0.33 0.33 1.00 4.00 5.00 17% 17 tQ 1` MAXIMIAM SCORE 0 1 0 1 1 0 U? p Earned Merdmum Score AVERAGE OF SITES = 10.43 I:47bWcquls Anal 9-24-02 ACQUISITIONIDEVELOPMENT SITE ANALYSIS SUMMARY OF SCORES 7-24-2002 Page 1 CONSIST MAXIMIZATI SUB-TOTAL MAP SITE DESCRIPTION RELATIONS ENCY W/ ON HISTORICAL AESTHETIC CORRIDOR TR LOCA- HIP to EXIST. OFEXPEND SIGNIF VALUE LINKAGE POINTS- TION DEMAND OPP FOR ACQUISITION PLN ITURE 1 (A) (B) C) (D) (E) (F) (G (H) Adjacent Potential to Part of a Proposed No Site with Creates a to satisfy known/ future use is Infrastruct Identified unneeded documented Visual connection Potential to existing anticipated dedicalio Stand consistent ure/ as a buildings or historic character Provide to or within provides city park programmatic n alone or with the utilities priority In facilities significance that as a greenway linkage to or city need for a of land - able to intent of a are In a city plan Included In to enhances visual - trail or Possible facility - facility - Up to 2 split lot - grant - place - - purchase - City of Eagan a site - buffer Up to 2 pathway - Page 1 1 pt 1 pt pts 1 pt Up to 2 pts 1 pt 1 pt 1 pt Up to 2 pts 1 pt 1 pt pts Up to 2 pts Pts. ¦ 18 12 Lemay Lake Park expansion, south side 1. 1* 2- 0.67 1.67 0.33 10 1* 0.33 1* 1* 1.33 1.33 13.67 1 Ohman Park Access to county park 1. 1. 2- 0.67 0.67 0.33 1. 0.67 0.33 0.67 1. 2- 2- 13.34 2 Thomas Lake P Protection of shoreland woodsM 10 0.33 0.67 0.67 0.67 0.33 1 • 0.33 0.00 1 • 1* 1.33 1.00 9.33 6 Holz Form Expansion for programs and parkin 1. 1. 0.67 1. 2* 1. 1 • 0.33 0.00 0.33 0.67 0.67 1.00 10.67 4 McCarthy Site Connection of park to a N.W. trail 1 • 0.67 1.67 0.33 1.33 0.00 1 • 0.33 0.33 0.33 0.33 2* 2* 11.34 8 Barbara Cu Connection to Patrick Eagan 1. 0.33 1.00 0.33 1.33 0.33 0.33 1. 0.00 1. 0.67 1.67 1.67 10.67 10 Quarry Park Park expansion to east 1! 1 • 1.33 0.67 1.00 1.00* 0.33 1* 0.00 0.33 0.67 0.00 1.33 9.67 5 Anderson Site Site of Interpretive center 1. 0.33 1.67 0.67 1.67 0.33 0.67 0.00 0.33 0.67 0.33 1.00 1.67 10.34 21 Lakeside Park Park expansion, open space, wells 1. 0.33 0.00 0.67 0.67 0.67 0.33 1* 0.00 0.07 1* 0.33 1.33 8.00 9 North Park Visible amenity, environmental con 1* 0.33 0.00 1. 2- 0.00 0.67 0.67 0.00 0.33 1. 0.00 0.67 7.67 14 Federal Drive Acces to existing park, expansion 0.67 0.33 0.67 1* 0.87 1. 0.67 1* 0.33 0.33 0.33 0.87 0.67 8.34 15 Section 15 Visual corridor along Wescott 0.00 0.00 0.33 0.00 0.00 0.67 1. 1. 0.00 0.00 1* 1.00 1.33 6.34 20 West Publishing Easement around pond J* 1* 0.00 0.33 0.33 1* 0.00 j* 0.00 0.33 j* 0.00 1.00 7.00 7 Diamond T Connection to county park 0.00 0.33 0.33 0.33 0.00 1* 0.33 0.67 0.33 0.00 0.00 0.67 0.87 4.67 17 Blue Cross Preservation, right-ot-refusal 0.67 0.33 0.33 1- 0.33 0.33 0.33 0.67 0.00 1* 1* 0.00 0.00 5.67 18 Carriage Hills Preservation 0.33 0.67 0.00 1. 1.33 1 * 0.00 1. 0.33 0.00 0.00 0.00 0.33 4.00 13 Skyhili Park Park expansion to the east J* 0.00 0.00 0.33 0.00 0.33 0.33 0.67 0.00 0.33 0.67 0.00 0.00 3.67 24 Parkview Golf Preservation 1. 1. 0.00 0.67 0.00 1* 0.00 0.33 0.00 0.00 0.00 0.00 0.00 4.00 TOTAL SITES WITH MAXIMUM SCORE 18 6 2 6 2 6 6 6 0 4 8 2 2 1:47B Acquis Anal 9-24-02 Item: K FOPEP Rejuesf Attachment #5• Merrw he: PakoJP6 oanfy MEMO City of Eagan TO: CITY ADMNISTRATOR HEDGES FROM: ASSISTANT TO THE CITY ADMINISTRATOR LORD DATE: FEBRUARY 6, 2003 SUBJECT: DAKOTA COUNTY REFERENDUM PROCESS Per the Council's request, a letter of congratulations was sent to Dakota County regarding the passing of the Farmland and Natural Are Land Protection Referendum. Included in the letter was a request that the County communicate the process and timeline they plan to use in selecting the land to be preserved. In order to follow up on the progress the County is making, I spoke to Kurt Chatfield in the Dakota County Office of Planning. Mr. Chatfield informed me that a response letter was sent to Mayor Geagan from the County, under the signature of the County Board Chair. I told Mr. Chatfield that we had not received the letter, to which he apologized. Attached is a copy of the letter that was faxed to the City this morning. In speaking to Mr. Chatfield at length, the following is a tentative project timeline that the County has in place: January: Dakota County Commission approved an interim strategy of accepting donated conservation easements and properties (provided they met the minimum eligibility criteria adopted last June). The County agreed not to purchase any property until a plan is in place. February: On February 20, the County will host a City/County workshop to discuss and formulate a suggested plan for land acquisition and preservation. Chatfield noted that the workshop would be an opportunity for cities to discuss potential land that could be purchased with the referendum funding. March: On March 13, the County Board will meet to identify general parameters for the program, with more specific decisions being made in the spring. Elements of the program are anticipated to include: a landowner application process, a scoring system to compare proposed parcels of land submitted for consideration under the program, and how to best make use of an advisory committee charged with advising the County Board on which land to protect. April: Advertisements will go out to form an Advisory Commission to advise the Board on which land should be protected. Dakota County Referendum Process February 6, 2003 Page 2 May: A public open house about the program will be held. June: An official public comment period will be held. Late Summer/Fall: The program will be in place, and the County anticipates advertising for land to be purchased. In addition to providing a timeline for the project, Chatfield specifically inquired about the McCarthy property in Eagan. Mr. McCarthy has been in contact with Mr. Chatfield and has attended numerous citizen meetings about the referendum. W. Chatfield plans to contact Ken Vraa to discuss what opportunities may be available for the City and County to partner in purchasing the McCarthy property. If you have any questions about my conversation with W. Chatfield, or require further information about the process, please let me know. Assistant to the City Administrator Cc: Ken Vraa, Parks and Recreation Director Date: February 13, 2003 Agenda Item: K-3; Carlson Lake Park Easement Vacation Request c Action q City of Eagan Information I I Parks and Recreation MEMO Attachments X 1. Proposed Trail Easement Vacation AGENDA ITEM: K-3; REQUEST TO VACATE TRAIL EASEMENT CARLSON LAKE PARK TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION j ITEM DESCRIPTION: Findings regarding an easement vacation request along a residential Lparcel adjacent to Carlson Lake. BACKGROUND The City Council is requesting input from the Advisory Parks Commission regarding the potential vacation of an easement along Carlson Lake, Section in the northwest quarter of section 27. The Council held a public hearing on February 4th, and will use APrC input and hearing commentary to determine if the easement is to be vacated. On November 18, 2002, the City received a petition from Gary Morgan, 1293 Carlson Lake Lane, requesting that a trail easement (easement doc #464245) be vacated. The trail easement extends along the northern portion of the property, adjacent to Carlson Lake. The easement runs through the back areas of seven lots along Carlson Lake; on Carlson Lake Lane, houses 1299, 1293, 1287,1281,1277,1273,and on Dunrovin Lane, 4351. It then concludes at a piece of City-owned property along Dunrovin Lane, connecting Carlson Lake Park to Dunrovin Lane to the east. ANALYSIS Wilderness Run 4t' Addition, platted in 1975, dedicated the trail easement at the time of final plat. The purpose of the easement was to construct a public trail adjacent to Carlson Lake, continuing through residential parcels along the lake until it links another City of Eagan parcel along Dunrovin Lane. To date, there are no construction plans for the trail, nor discussion of constructing the trail, although the trail is discussed in the 1995 Parks System Plan. The property owner wishes to remove the easement from his property title, believing it will not be used for a trail. The trail easement lies primarily in a high water level area along the lakeshore. Attachment 1 shows the proposed vacation area, with an overlay showing the high water level of 845.4' (normal water level is 840.5', an approximate 5' bounce). The high water level is estimated as an uncommon event, possibly every 100 years. However, the high water mark was reached and exceeded during the July 2000 superstorm. The City Council reviewed this item at the December 2, 2002 regular meeting. At that time, they decided to receive a petition presented by the property owner, and schedule a public hearing for February 4, 2003. At the February 4th meeting, the Council decided to continue the public hearing to February 18, 2003. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Recommend vacation of the trail easement at 1293 Carlson Lake Lane. 2. Do not recommend vacation of the trail easement at 1293 Carlson Lake Lane. 3. Other. Item: K-,5; 2Qrlion Lakes ark 1 ~Semenf R~~yc,~st U I l Attachment C3 Pro sed llra l e'45 rmn+ VA[A'FjOn L LSAAd rR ~ q Z PARK C I 0 EA AN CARL 0 M LAxE PARK Proposed Vacation Z Wk?ER ~1tSE 9454 Existing Trail oa eaqwn 44842 st 43st O 0 Z 4357 1307 1299 4363 1293 1287 1281 1277 1273 1265 CARL ON LAKE LANE U U I ~ o U a; ~ o ~ al Proposed Trail Easement Vacation Nov. 19, 2002 Lot 2, BIk 5, Wilderness Run 4th City of Eagan Date: February 13, 2003 Agenda Item: K-4; Interim Use Permit Peter Lund ~a^ Acton X City of Eagan Information Parks and Recreation MEMO Attacbments X 1. General Location 2. ApPI M AGENDA ITEM: K-4; INTERIM USE PERMIT- PETER LUND TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM DESCRIPTION: City Council is seeking APrC input on an interim use permit for the Peter Lund property, adjacent to the developing North Fields. BACKGROUND/ SITE INFORMATION The City Council is seeking input from the Advisory Parks Commission regarding an interim use permit for the property owned by Peter Lund, due to the parcel's proximity to the developing North Fields (see Attachment 1). The 8.47- acre piece in question is adjacent to North Fields, lying north of the park property, on the east side of Borchert Lane, intended to become a primary entrance to North Fields. The applicant is requesting an interim use permit for outdoor storage of semi-trailers and modular buildings on vacant property (see Application Map). The property is a fill site, moderately wooded, heavily sloped property with severe erosion along the bank of the pond, an estimated slope of 25% to 40% in some areas. Borchert Lane is an unimproved City street used as an ingress/ egress point for the adjacent industrial facility. Large trucks frequently operate on the gravel road, and the local street that serves as the "feeder," Borchert Lane. It will function as the primary access to North Fields. The lineal frontage of Borchert Lane is 845 feet, with at least 745 feet of this being unimproved gravel. ISSUES The piece is currently zoned I-1 Industrial, and the Comprehensive Guide Plan shows the piece continuing this use. Because of the close proximity to the park entrance the property was evaluated during last years APrC open space review. It was determined to be a low priority for acquisition due primarily to the environmental concerns and the high level of disturbance. Development of the very steep slope adjacent to the lake is considered highly unlikely. Modular office trailers are currently being stored on the parcel as an accessory to the adjacent property's primary industrial function, Road Equipment Parts Center. An interim use permit would require control of storm drainage and modification of the current storage area to better accommodate the trailers. N. The site is currently primarily fill, with environmental and erosion concerns. Dakota County Environmental Services is requiring closure of the site because it was part of a construction debris landfill in the 70s, similar to North Fields. The proposed site and grading/ draining plan has been forwarded to Dakota County Environmental Services for review. The County is recommending a minimum cover of two feet with no excavation Given the parcels' relationship to the developing North Fields and its primary access, the Council seeks APrC input as to whether it is appropriate to grant an interim use permit to Mr. Lund. The APrC may want to take some of the case facts into consideration as it prepares input: • The property appears to have minimal preservation value given the considerable disturbance. • There will be strong visual buffers between the primary use area of North Fields and the Lund storage area. The buffers include slope and tree lines. The storage area would be viewed by users entering the park. • There are environmental concerns inherent to any use of the piece; this falls under the jurisdiction of Dakota County. The primary concerns appear to be coverage of the fill and mitigation of erosion. • The ingress/ egress roadway for the parcel would be shared with the industrial park and North Fields. The roadway is an unimproved City street. The City Council previously rejected a request from Engineering for an improvement feasibility report. • Planning Staff and the Advisory Planning Commission suggested an 18-month term for the permit, so the termination date coincides with the anticipated opening of the park in late 2004 or early 2005. No public use will be scheduled until the opening. The applicant originally requested a 3-year term. • Clean up and or restoration could be addressed in the permit. ALTERNATIVES FOR COMMISSION CONSIDERATION • Recommend approval of the Interim Use Permit as written. • Recommend approval with modifications or additional conditions. • Recommend that the permit not be approved and the trailers be removed • Other Item: K 4 /,1ferlm ate. 4rmif l I Lun4 Attachment (aexrw LacQf~un GENERAL LOCATION 1 . NORTH FIELDS PARK 2: LUND PROPERTY- INTERIM USE PERMIT REQUEST Ik ~ . 9-T1 - Item: K-4' iin U3c ,eru,i Land Attachment # Z. app/i4'fiM Nlap 0-1 t b 1 r ITT J AMR .•7'Q 1 , , r'yb ,''O %I " 189 / o.1q~/, I m `Te. 1 ~ ~ 449` ~ > \ ~~ay'IOYJ~~I50.9B • - - • , t../..~ii i, ' 00, ovg- - ; loge`'" R~,~r" `~eaa'~t' ' / J , d~#a c~ f 10 Iow jj~~Jjj, m oho / : x IT I a i r~ r rt Pij M:!I 1 00 y . r fief ! li:l' n O LO M 00 Approved February 13, 2003 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JANUARY 16, 2003 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on January 16, 2003 with the following Commission Members present: Joseph Bari, Phil Belfiori, Terry Davis, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Members Danner and Filipi were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; CJ Lilly, Parks Planner; Joanna Foote, Communications Coordinator; and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF DECEMBER 16, 2002 John Rudolph moved, Joseph Bari seconded with all members voting in favor to accept the minutes of the December 16, 2002 meeting as presented. VISITORS TO BE HEARD John Ward, representing Friends of Patrick Eagan Park addressed the Commission and shared information with them regarding a grant application for the 10 acre parcel adjacent to Patrick Eagan Park. He noted that representatives of his group, Councilmember Carlson and County Commissioner Schouweiler met recently with the Metro Greenways Work Group to update the original application. He added that representatives from Design Center for the American Urban Landscape, Great River Greening, Friends of the Mississippi River, Minnesota DNR, Rice Creek Watershed District,Anotka Conservation District, 1000 Friends of MN, Metropolitan Council and The Trust for Public Land were also present. Mr. Ward indicated that the group appeared to be quite interested in Eagan's proposal and would be reviewing it at their February Advisory Committee meeting. AWARD OF APPRCIATION Director Vraa noted that this was the last meeting for John Rudolph as he had reached the end of the term limit set by the City Council. Vraa presented Member Rudolph with a plaque of appreciation, highlighted his active involvement with the Advisory Commission over the past 10 years and thanked him for his insight and leadership. Member Rudolph expressed his appreciation to the dedicated staff and Commission Members over the years for their cooperation and efforts in guiding the City. He summarized by stating that his tenure on the Advisory Parks Commission has been very rewarding and that he appreciated the opportunity to serve. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided an overview of activities in the Parks and Recreation divisions CONSENT AGENDA There were no Consent Agenda items for the Commission to review. DEVELOPMENT PROPOSALS There were no Development Agenda items for the Commission to review. Advisory Parks Commission Minutes of Regular Meeting of January 16, 2003 Page 2 OLD BUSINESS There were no Old Business items for the Commission to review. NEW BUSINESS HISTORICAL COMMITTEE REOCMMENDATION FOR PARK NAME Director Vraa noted that the Historical Committee has discussed the park property currently known as North Park or North Fields and are suggesting that the Advisory Commission consider naming the park based on their historical research of the property. Communications Coordinator Foote explained that the Historical Committee has discussed the historical perspective of the property currently known as North Fields. They noted that this property was owned and farmed by the Heuer family for many years and shared recollections of "threshing parties" that took place on this land each fall in the early to mid 1900's. Coordinator Foote shared additional recollections from Committee Members regarding this property. It is the hope of the Historical Committee that they can provide information that will help the community preserve its farming heritage and with that intent, they asked the Commission to consider recommending that this park property be named Thresher's Fields. Member Peterson expressed her support in working with the Historical Committee to preserve Eagan's heritage. She suggested that Commission Member(s) meet with the Committee to work cooperatively on names that could be forwarded to the City Council. Member Rudolph noted the importance of incorporating historical names in the community and suggested that renaming North Fields might be a way to eliminate confusing this park with Northview athletic fields. After further brief discussion, Dorothy Peterson moved, Terry Davis seconded with all members voting in favor the recommend that the Acquisiton/Development Subcommittee meet with the Historical Committee to discuss the renaming of North Fields and to make a unified recommendation to the City Council. THOMAS LAKE FISHING PIER COOPERATIVE AGREEMENT Water Resources Coordinator Macbeth introduced this item noting that an application had been submitted to the Fishing Pier Grant Program of the Minnesota Department of Natural Resources in September 2000 to install a structure at Thomas Lake Park similar to those at Trapp Farm, Fish Lake and Blackhawk Lake Parks. Coordinator Macbeth identified the proposed location for the pier and explained that the City's responsibility for this project would be to provide the public land, accessible sidewalk/path, accessible parking space and on-going maintenance. After brief discussion, John Rudolph moved, Dorothy Peterson seconded with all members voting in favor to recommend the City Council authorize the City of Eagan to enter into a cooperative agreement with the State of Minnesota for a fishing pier that has been awarded for installation at Thomas Lake Park. WATER RESOURCES UPDATE Items highlighted by Water Resources Coordinator Macbeth included the closure of a 2-mile section of the Mississippi River because of lack of water, an update of the JP-47 project, and an update on the Moonshine Park Grant request. Advisory Parks Commission Minutes of Regular Meeting of January 16, 2003 Page 3 OTHERBUSINESS AND-REPORTS METRO GREENWAY GRANT UPDATE Director Vraa introduced this item noting that staff had submitted a Metro Greenway Grant to the DNR for consultant funds to formulate the technical foundation of core greenway planning. Although there has been a verbal indication that funds will be available, Vraa noted that staff had not yet been formally notified of the award. The DNR has indicated that the Soil & Water Conservation District is conducting technical studies of green and open spaces in the area and suggested that the City use the grant dollars to include the Eagan Core Greenway in the SWCD study. It is hoped that this will provide the most cost effective method to provide the data the City of Eagan is seeking for this project, Vraa added. FRIENDS OF PATRICK EAGAN PARK RESOLUTION - CITY COUNCIL ACTION Director Vraa provided a brief update regarding the Friends of Patrick Eagan Park resolution request reviewed by the Advisory Commission in December 2002. The resolution was brought forth to the City Council on December 17, 2002 and was approved as prepared by the FOPEP. COMMUNITY CENTER UPDATE Director Vraa reviewed the status of the pavilion building noting that it was nearing completion. He added that the warm weather has helped enable completion of more outside work than was expected In particular, it has allowed the completion of the pond and liner. It was noted that although interior work has experienced some minor delays, things are moving ahead very well overall. Director Vraa noted that the muralist working on the indoor playground space is making great progress. Staff is also working with the Council's Operations Committee on issues of staffing, budgeting and opening. ROUND TABLE Member Rudolph asked staff to review the City's website and make changes to outdated information on Commission members. He also thanked the Advisory Commission and staff for an enjoyable experience serving on the Advisory Parks Commission. ADJOURNMENT With no further business to conduct John Rudolph moved, Joseph Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:00 p.m. Secretary Date