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03/17/2003 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, March 17, 2003 6:00 pm Workshop 7:00 PM Mission Statement Review Municipal Center Conference Rooms 2 A & B City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of Februaryl3, 2003 7:04 pm D. Visitors to be Heard 7:05 pm E. Superintendent's Update and Department Happenings Pages 3-5 7:06 pm (1) Recreation Update: Paula Nowariak Pages 7-10 7:26 pm (2) Recreation Update: Cathy Bolduc Pages 11-13 7:40 pm F. Consent Agenda 7:55 pm G. Development Proposals (1) Piney Woods - Manley Development Pages 15-18 7:56 pm H. Old Business (1) Alternative Funding Study Update Page 19 8:30 pm (2) Update on Naming North Fields 8:45 pin 1. New Business (1) Moonshine Park Grant Application Pages 21-22 8:50 pm (2) Water Resources Demonstration Project Recommendation Page 23 9:00 pm J. Water Resources Update 9:15 pm K Other Business and Reports (1) Subcommittee Updates 9:20 pm (2) Community Center Update 9:25 pm (3) Communications 9:30 pm L. Round Table 9:32 pm M. Adjournment 9:35 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: April 14, 2003 ADVISORY PARKS COMMISSION 2003 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 13 17 14 19 16 14 18 16 20 17 16 Joseph Ban X Phil Belfiori X Margo Danner X Terry Davis X N. Mark Filipi X Elizabeth Perry X Dorothy Peterson X Richard Pletcher x Ken West (alternate) X Melvin Williams x X = present O = absent O• = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acouisition/Develoornent Sub4;orrrnittee Richard Pletcher N. Mark Filipi Joseph Bari Melvin Williams Elizabeth Perry Phil Belfiori Ken West Margo Danner liaison to Holz Farm Studs( Terry Davis Dorothy Peterson Dorothy Peterson UPCOMING MEETINGS: OPEN ISSUES 1. 2. 3. ADVISORY PARKS COMMISSION 2003 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbaril @juno.com PHIL BELFIORI 2002 651-905-0293 (H) 1/2006 3671 Canary Way (1 yr. 2002) 651-297-8026 (W) Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamily.net TERRY DAVIS Chair 1997 651-452-2635 (H) 1/2006 4895 Safari Pass (3 n.1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 22000 ) 452-2152 (Home fax) (3 yr. to .davis st ul.com N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004 836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us (3 yr. 2001) Eagan, MN 55123 ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005 3298 Rolling Hills Drive (3 yr- 2002) 651-994-8808 (W) Eagan, MN 55121 Ipeny64@hotmail.corn DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 n• 2003) norsk4337@juno.com RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pietcher@usarc-emh2.army.miI KEN WEST 2003 651-687-9152 (H) 1/2004 600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W) Eagan, MN 55121 (aftemate) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.com Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us aolson@ci.eagan.mn.us iasfahl@ci.eagan.mn.us ghove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) F 3/13/03 Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraaC@ci. eagan. mn. us Cherry) Mesko cmesko@ci.eagan.mn.us Paul Olson polson@ci. eagan. mn. us Jeff Asfahl jasfahlC)ci.eagan.mn.us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghoveC@ci.eagan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Parks Planner/Landscape Architect Ci Lilly c~jlilly@ci.eagan.mn.us Recreation Staff Paula Nowariak pnowariak@ci.eagan.mn.us Sonya Rippe srippeC2ci.eagan.mn.us Cathy Bolduc cbolduc0ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter ahunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvaughan@ci.eagan.mn.us Community Center: Sandy Breuer sbreuer@ci. eagan. mn. us TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: MARCH 14, 2003 REMINDER A workshop has been scheduled for 6:00 p.m to review the Advisory Park Commission's Mission Statement. The meeting will be held in Conference Rooms 2 A & B. All Commission Member are invited to attend. ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of February 14, 2003 ITEM D: Visitors to be Heard ITEM E: Superintendent's Update and Department Happenings Superintendents Olson and Asfahl will review several items of interest to the Commission and community. Recreation Supervisors Nowariak and Bolduc will provide an overview of some of the programs and activities they supervised this past fall and winter. ITEM F: Consent Agenda There are no consent agenda items for the Commission to review. ITEM G: Development Proposals The Manley Land development Piney Woods will be presented to the Commission for review and recommendation to the City Council. Although a background memo is enclosed for your review please note that to date staff has not received completed information relative to tree preservation/mitigation from the developer. ITEM H: Old Business 1. A brief review of the alternative funding study will be discussed and the Commission will be asked to make a recommendation to accept or modify the report. 2. Commission Member Peterson will provide a verbal update of the meeting with the Historical Committee regarding the renaming of North Fields. ITEM I: New Business 1. Water Resources Coordinator Macbeth will discuss the application to the DNR regarding a Shoreland Habitat Grant for Moonshine Park and will be looking for a recommendation to pass on to the City Council 2. Coordinator Macbeth will be soliciting a recommendation to officially designate the Moonshine Park Shoreland Habitat Project as Eagan's second Water Resources Demonstration Project. ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K: Other Business and Reports 1. Subcommittees that may have met since the February 2003 Commission meeting may wish to update other Commission Members of their discussions. 2. A verbal update will be provided for the Community Center. 3. For your information, a copy of the 2003 softball managers' handbook and Fun Run flyer is included in the packet. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment I\Parks and Recreation\Advisory Commission\Monthly Meetings\Februay 2003\Cover DEPARTMENT HAPPENINGS March 2003 Recreation Division • Softball registration for returning teams was March 3-7. New teams can register March 10-14 or until leagues are full. There are currently 150 teams registered for the summer season. • Staff is gearing up for the concessions operations. Opening day is about 5 weeks away. Deb Buntjer has come back for another year as Program Assistant. • Co-Rec Sand Volleyball information is currently available. Registration will take place for returning teams from April?-11 and new teams April 14-18. • The spring / summer edition of "Discover" featuring all Parks and Recreation programs and services was delivered during the week of February 17. This publication was the departments largest ever, filling 88 pages. The summer fall edition will be delivered during the week of May 5. • Thus far, there are 18 requests for weekend tournaments over 12 separate weekends. • As anticipated, the grounds at Blue Cross Blue Shied will not be available for use this spring or summer. They have offered the possibility to use the grounds at their River Park site. Several alternate sites will be required to accommodate the youth soccer program this year • Youth athletic associations are reporting comparable numbers to last year's program. The Eastview Athletic Assoc. anticipates some allocation of space at Eagan facilities commensurate with their participation levels of Eagan residents. • Winter Preschool Programs will wrap up the session this week. 186 children participated in the Winter session of preschool. Registrations for Spring and Summer sessions are currently being accepted. • A new section of Tiny Tots will be offered at Quarry Park Shelter building this Spring. Neighboring residents were mailed information on the new program and registrations will be accepted through April 4t'. • Applications are currently being accepted for Puppeteers, preschool instructors and instructor's assistants for summer positions. Applications available at City Hall or at www. cityofeap,an. com • 34 preschoolers rode a bus to the new Community Center on Thursday March 6t'. The preschoolers were sent into orbit over the new `Blast" play space. • 30 participants traveled to Forepaugh's in St. Paul for a Sunday brunch followed by a guided tour of the Victorian area of St. Paul. This was a very successful senior trip and the food was tremendous. • The Eagan Fun Run is quickly approaching. Brochures and information will soon be distributed to more than 900 people on the South of the River Recreators Ground Pounders Grand Prix Running Series. The date has been moved back a couple of weeks this year in hopes that the May 17 date is more appealing to a greater number of participants. • Registrations for golf and tennis lessons, camps and leagues have begun. The two programs have historically registered more than 1000 people combined. • Applications are currently being accepted for Summer Recreation Leaders and Recreation Assistants to work in the Summer in the Park, T-ball, Eaganettes and Camp programs. Applications are available at the Eagan Municipal Center or can be downloaded from the internet at www.cityofeagan.com • The winter skating facilities are closed for the season as of March 9. • The Trapp Farm Park Tubing Hill reopened on March 8 after being closed for over 2 weeks due to lack of snow. The site will remain open until the snow melts this week and then will close for the season. Parks Division • As of March 9t', all ice skating rinks were closed for the season. Both the level of use and ice conditions had begun to decline Select rinks had been maintained and staffed since the scheduled closing of February 17. This marks the latest closing date in memory. However, given the late opening it can not be considered as the longest season. • Park and Forestry staff have been working with staff from the Street Department trimming boulevard trees. The primary focus being the removal of dead or damaged branches and ensuring proper clearance above the road. The program is rotated to different sections of the City each year. This year the "Grove" area is being trimmed. • As part of the ongoing effort to maximize available resources staff will once again rely upon the use of vehicles intended for trade for staff transportation during the summer. The influx of seasonal staff and the increased responsibilities require the use of more vehicles than the City has available yet because of the seasonal nature of their employment the purchase of additional fleet vehicles is generally not justifiable. The "trade" vehicles are City vehicles that have been scheduled for replacement during the year due to high miles or loss of versatility yet they have some limited road worthiness remaining. For 2003 Parks and Recreation have been approved for seven such vehicles from a number of departments. They are turned in for auction at the end of the summer. • A contractor is scheduled to install a large box culvert between pond BP-2 and Blackhawk Lake within the next several weeks. The project is one of the final elements of the July 2000 "super storm" mitigation effort. The trail between the pond and lake had begun to wash out due to increased flow from the pond at times of high water. The top of the new culvert will be incorporated into the trail surface. The trail may be closed for a period of time during the installation. • Parks and Recreation staff members, Beth Weilde and Paul Olson represented the City at a round table discussion hosted by Dakota County to begin the process of implementing the new open space acquisition programmed approved by County voters last fall. The County staff was interested in determining the level of involvement Cities were willing to have and fielding procedural questions in anticipation of developing program policies. It appears that the program will targeted at willing private landowners who would make application to the County. Cities would serve as a clearing house for information and source of technical information for site review. The discussion will continue at the County Board level. The program is not expected to begin until fall. .4'. • Park staff conducted a neighborhood informational on March 13a' to gather comments and input regarding the internal trail system of Bur Oaks Park. The meeting was the result of a City Council request stemming from neighborhood meetings discussing improvements to Chapel Lane, on the north side of the park. The APrC has recommended that money from the 2004 CIP be allocated for improvements to the trails. • Weather permitting; work will soon continue on the Central Parkway and Cedar Grove "streetscape" projects. The streetscapes are intended to serve as "gateways "into the City. They will include nearly a mile of ornamental plantings, ornamental fencing, signage, benches, lighting, irrigated turf and trails. They also will create the "pallet" for future streetscapes in the City. Work is expected to be completed by early summer. Forestry and Park staff will assume maintenance responsibilities for the sites upon expiration of the warranty periods. • On going miscellaneous projects include reroofing, building improvements and repairs, the construction of storage cabinets for program staff, bench and table repairs, soccer goal repairs, spring equipment preparation and servicing. • Over the past several weeks, Water Resources and Utilities staff installed all of the City's air injection (aerator) systems on priority lakes. Including the solar-powered unit on East Thomas Lake, 8 aerators are now operating around the clock to supply oxygen in support of fish populations. • In early March, the City picked up the weed harvesting shoreline conveyor from the Minnesota Correctional Facility (MINNCOR) in Faribault. This unit as well as the weed harvester and trailer were delivered last Fall for iron works repair and repainting. The work on the other equipment is expected to be completed by mid to late April, well in advance of when it will be needed to remove undesirable plants on several priority lakes. • After months of collaboration with some 20 staff from Administration, Public Works, Community Development, and Parks and Recreation departments, the City's application for a 5-year general stormwater discharge permit from the Minnesota Pollution Control Agency was completed in early March. This year, to meet new federal requirements, the City assembled an extensive stormwater pollution prevention plan, which included numerous so-called best management practices (BMPs) to control stormwater runoff. Such BMPs focus on public education and outreach; public participation/involvement; illicit discharge, elimination, and detection; construction site runoff control; post- construction site runoff control; and pollution prevention/good housekeeping. Fortunately, Eagan is already implementing most of the recommended BMPs. 5, Date: March 17, 2003 Agenda Item: E-1; Recreation Update Paula Nowariak Action City of Eagan Information x Parks and Recreation MEMO Attachments AGENDA ITEM: E-1; RECREATION UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: PAULA NOWARIAK, RECREATION SUPERVISOR ITEM OVERVIEW: Overview of the 2002-03 winter facilities. DISCUSSION: The winter of 2002-03 was once again one for the record books. The winter facilities were hard hit by the lack of winter weather early in the season. The following summary briefly describes the activity of the Winter Rinks and the Trapp Farm Park Tubing hill this past winter. PREPARING FOR THE WINTER SEASON This year there were plenty of applicants to interview and hire. Forty-three winter Recreation Leaders and three Winter Program Assistants were on staff for the season. The Winter Program Assistants divided the 45+ hours per week that winter facilities were open to supervise the sites. There were many returning staff that were able to provide some past experiences for the new staff. Staff training was held over two days prior to the scheduled season opening, with additional trainings occurring for the college staff when they returned home for their winter break. Recreation Supervisors met with the Maintenance staff to communicate the plan for the winter. Staff also met with the area hockey associations to talk about the expectations, the process for calling the hotline, reserving rinks and more. SKATING RINKS & WARMING SHELTERS Six Class A sites and three Class B sites were staffed and maintained for the winter skating season. The scheduled opening date was Saturday, December 21. However, the weather was not cooperating. Each site varied in their opening and closing date due to the varied temperatures. Class A Sites These sites were open Monday-Thursday from 4:00-9:00 p.m.Friday hours were 4:00-9:30 p.m. Saturday hours were 10:00 a.m. - 9:30 p.m and Sundays hours were 12:00-8:30 p.m. • Goat Hill Park was the first site to open. Flooding began on Monday, December 23 and the site opened for the season on Thursday, December 26. It closed for the season on Sunday, March 9. The blacktopped rinks created base ice faster than at other rinks, thus allowing this site to be open first. ¦ Goat Hill Park was open for a total of 68 days this season. (31 more than last year) ¦ Goat Hill Park had an attendance count of 3,500 visitors. ¦ Goat Hill Park is a popular site for pick-up hockey games. ¦ This site is also heavily used by the Eagan Hockey Association for youth hockey practices. ¦ The Eagan Adult Boot Hockey league is also held on Saturday mornings at this location. 171 ¦ Bridle Ridge Park opened on Friday, December 27 and closed on March 9. ¦ This site was open for 66 days. (40 more than last year) ¦ Bridle Ridge Park had an attendance count of 4,449 visitors. ¦ This site gets heavy neighborhood use along with a high use from the Eagan Hockey Association. • Rahn Park opened on Friday, December 27 and closed for the season on March 9. • It was open fora total of 67 days. (41 more than last year) • Rahn Park had an attendance count of 1,612 visitors. • This site is used by the neighborhood, Youth Hockey and the Eagan adult Broomball and 4-on-4 hockey league. • Sky Hill Park opened on Friday, December 27 and closed for the season on March 2. • It was open for a total of 60 days. (34 more than last year) • Sky Hill Park had an attendance count of 1,488 visitors. • This site gets moderate neighborhood use with moderate use from the Eagan Hockey Association. • There is also a private rental for boot hockey on Wednesday nights. • Quarry Park opened on Friday, December 27 and closed for the season on March 2. • It was open for a total of 60 days. (34 more than last year) • Quarry Park had an attendance count of 2,683 visitors. • This site gets heavy neighborhood use with heavy use from the Eagan Hockey Association. • Clearwater Park was advertised as a Family Skating site and opened on Thursday, December 26 and closed on March 2. • It was open for a total of 60 days (26 more than last year) • Clearwater Park had an attendance count of 1,914 visitors. • This site was open from 4-8:30 Monday-Friday, Saturdays from 10 am-8:30 pm and Sundays from Noon-8:30 pm. • This was a great family skating site for all ages. • No hockey or hockey sticks are allowed at this site. Class B Sites: These sites were open Monday-Thursday from 4:00-9:00 p.m Friday hours were 4:00-9:30 p.m. Saturday and Sunday hours were from Noon-5:00 p.m. • Carnelian Park opened on Thursday, December 27 and closed on February 17. • It was open for a total of 48 days. (33 more days than last year) • Carnelian Park had an attendance count of 560 visitors. • This site gets minimal neighborhood use, but was utilized for the Rink Rats program this year. ¦ Ridgecliff Park opened on January 2 and closed for the season on February 17. • It was open for a total of 41 days. (19 more days than last year) ¦ Ridgechff Park had an attendance count of 438 visitors. ¦ This site gets minimal neighborhood use. ¦ Lexington Park opened on Friday, December 27 and closed on February 17. ¦ It was open for a total of 46 days. (28 days more than last year) ¦ Lexington Park had an attendance count of 309 visitors. ¦ This site gets minimal neighborhood use. ATTENDANCE: According to the attendance counts recorded on daily log sheets, almost 17,000 visitors were counted at rink sites during the season. These counts are estimates and include only people at the ice rinks during the time staff completed head counts. Bridle Ridge Park saw the most action. Goat Hill Park was second in the attendance figures. Quarry and Rahn also recorded high attendance numbers. Please take into account that the Eagan Hockey Association and Eastview Hockey Association use many of the rinks for their outdoor practices. Adult hockey, broomball and boot hockey also utilized Goat Hill, Skyhill and Rahn Park for their games. TRAPP FARM TUBING HILL The tubing hill again saw very limited use this year because of lack of snow. It generally takes a solid base of 6-8 inches of snow to open the site. New this year was the addition of professional quality tubes specifically designed for winter tubing. Only City-provided tubes were allowed during posted tubing hours. The cost was $2 per-person for a full day of unlimited tubing, with all children under 42" in height free when accompanied by a paid adult. The tubing hill opened for the first time on Monday, February 3, about 6 weeks late in opening due to the lack of snow. We were able to open after only a 4-inch snowfall. It was a busy first week with 65 tickets sold on the first day. That first weekend was also busy with 158 tickets sold on Saturday and 182 tickets sold on Sunday. The site remained open for 17 days. It was then closed for 16 days due to lack of snow. The hill reopened on Saturday, March 8. 204 tickets were sold on Saturday and 50 tickets were sold on a cold and windy Sunday. The site will be open during the week of March 10 and remain open until the snow melts. It will then close for the season. Group Use: 15 reservations were made for the season. Only 5 reservations actually occurred due to the site being closed because of lack of snow. The attendance count for the season so far at Trapp Farm Park is 2,070 visitors. The biggest weekend was the President's Day weekend with 1,006 visitors counted on Saturday, Sunday and Monday. Due to the lack of snow and warm temperatures the Trapp Farm Park Tubing Hill has been open for 21 days so far during the winter of 2002-03. LOOKING AHEAD: There are a few ideas that warrant consideration. Bridle Ridge Park and Goat Hill Park have traditionally been very busy sites. These are the only sites that are east of Pilot Knob Road with the exception of Clearwater Park which is a skating facility only. No hockey is allowed. Another skating rink site on the East side of town could help alleviate some of the congestion at these sites. Lexington, Carnelian and Ridgecliff Park attendance were low again this year and should be watched carefully. A consideration to reduce hours should be studied. Other ideas to consider are any sites that could be put on timed lights instead of providing a warming shelter with staff. Another area to study would be some of the hours that sites are open. Sunday evening hours at the Class A sites were changed this year to close at 8:30 instead of 9:00 p.m. It was observed that many sites were rarely used after 8:00 p.m We may want to consider closing at 8:00 p.m. on Sunday evenings. Also, since Clearwater Park was primarily a family skating site, there were few people who utilized the site after 8:00 on any night. A consideration for changing the hours at this site should be studied. SUMMARY: As you can observe from the statistics, weather conditions play a big part in ability to have the great ice and snow conditions that Eagan residents and staff are accustomed to having. The maintenance crews need to be commended for the job that they did in providing the facilities that we have. Seasonal staff also needs to be thanked for provided a season that was almost twice as long as last year. Thanks to all who helped. ALTERNATIVES FOR COMMISSION CONSIDERATION: For informational purposes only l~ r Date: March 17, 2003 Agenda Item: E-2; Recreation Update Cathy Bolduc t~t~~Aclion x City of Eagan Information Packs and Recreation MEMO Attachments AGENDA ITEM: E-2; RECREATION UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: CATHY BOLDUC, PROGRAM AND EVENTS SUPERVISOR ITEM OVERVIEW: Program review and highlights. BACKGROUND/HISTORY: Recreational programs are developed and succeed because of the interests and feedback from the community. The Eagan community enjoys a wide variety of recreational opportunities, such as special events, senior activities, nature, adapted, and instructional programs. The following is a brief summary of some of the activities that have taken place during the last several months and a look into what the next few months will bring. PROGRAM REVIEW: FALL & WINTER INSTRUCTIONAL, NATURE AND ADAPTED PROGRAMS Programs such as golf, a new adapted soccer program, youth hockey instruction, and a family snowshoe walk highlight this category. During the fall months, golf enthusiasts enjoyed youth and adult lessons, league play for seniors and parent/child teams. Also during the fall, a new venture into adapted programming proved to be very successful. A parent brought the interest, enthusiasm and instructor resources that led the adapted soccer program to reach maximum capacity and initiate future program discussions. When the weather turned cold the activity focus turned to the annual youth hockey instructional program and another new activity, By the Light of the Moon, a snowshoe walk for the family with an experienced naturalist. In an effort to improve individual attention in the Rink Rats hockey program, the maximum participants per class was decreased, and an additional night was added each week so a second session could be added. As a result, the program was able to accommodate more participants without sacrificing the staff/participant ratio. Programs and Participation Fall Golf - 30 participants Adapted Soccer - 32 participants Rink Rats - 53 participants By the Light of the Moon - 24 participants COOPERATIVE PROGRAMS AND SPECIAL EVENTS Eagan Parks and Recreation collaborates with seven other southern metro recreation organizations (SORR) to provide great special events and services that may not be successful on an individual basis. This past fall, SORR also teamed up with Buck Hill to offer the Buckman Duathalon, which consisted of a trail run, off road biking and a road race. As a new program, the group was happy to have eight teams register for this successful event in late August. In September the SORR group combined efforts again for the "Who Done It" Hike, a popular annual family mystery walk hosted in Lakeville. On the Sunday before Halloween hundreds of people turned out for the Halloween Hodgepodge at Northview Park Athletic Complex for games, crafts, puppet shows, stories around the bonfire and the annual Terror Trail through the woods. When the holiday season approached, kids and their families had breakfast with Santa at McDonald's of Eagan on Lexington and Diffley Roads. For reasons not totally understood, the lowest turnout in recent history of the program was reported. Then in February, a great number of families and individuals put on layers of clothes and braved the cold at Blackhawk Park for the Don't- Break-the-Ice Fest. Crafts, snowshoes, ice fishing, dog sled rides, an ice carving demonstration and concessions were on hand for winter enthusiasts to experience. Programs and Participation SORR Buckman Duathalon - 8 total teams SORR "Who Done It" Hike - 162 Eagan participants Halloween Hodgepodge - 800 participants Breakfast with Santa - 70 participants Don't-Break-the-Ice Fest - 300 participants SENIORS The Eagan senior program continues to grow and exceed expectations. Fall programs saw record participation in the flu shot and safety camp programs. A second dance offered by several area senior programs was offered in Rosemount in addition to two very successful trips. Other on-going programs include 55 Alive defensive driving classes, the Golden Gaitors Walking Club, Wednesdays in the Community Room, bimonthly gatherings at McDonald's, and monthly gatherings at two independent senior complexes in Eagan. Programs and Participation Flu Shots - 144 recipients Safety Camp - 21 participants Fall Harvest Ball - 8 participants Radio City Rockettes Trip - 55 Eagan participants Flanagan's Wake theater trip - 26 participants On-Going Gatherings- 47 -115 participants ¦ Golden Gaitors Walking Club, 8 participants ¦ Wednesdays in the Community Room, 15 - 45 participants ¦ McDonald's, 10 - 30 participants ¦ Oak Woods of Eagan, 10 - 20 participants ¦ O'Leary Manor, 4 - 12 participants /2 In addition to the program success, the senior program has seen growth in the development of an identity. In the last several months a Senior Program Development Committee of seven members has been established to assist in the development of programs for the Lone Oak Center in the Community Center as well as communicate to and from the senior population on program developments, volunteer opportunities and ideas for future programs. One of the changes that have resulted is a name change for the Wednesday morning group. The Lone Oak Rockers will now identify the group of people that meet on a weekly basis in the Community Room and will gather in the new Community Center. FUTURE PROGRAM HIGHLIGHTS: As the seasons change and the snow melts, Eagan Parks and Recreation looks to the spring and summer and the multitude of recreational opportunities. The following is a preview of some of the activities to come. Persons interested in any of the activities are encouraged to contact Eagan Parks and Recreation for further details and registration information. SPRING Senior Housing Class - caregiver information on March 25 Evening with the Stars - family event on April 1 Babysitting/Latchkey Clinic - for youth ages 10 and older, April 5 Signs of Spring - nature program for families on April 5 55 Alive Defensive Driving Classes - beginning April 7 Breakfast with the Easter Bunny - family event on April 12 10 Best Landscape Trees & Shrubs Course - April 24 Spring Adapted Soccer - for youth ages 6-10, begins April 26 Golf Lessons - for all ages beginning April 14 In-line Skating Lessons - for all ages on May 10 Wildcat Mini Tennis Clinic - for youth ages 5 - 11, May 10 Blade Fitness - in-line fitness class beginning May 13 Senior Spring Fling Dinner and Dance - May 13 at Eagan Community Center Eagan Fun Run - for runners of all ages and abilities, May 17 SUMMER Fishing Clinic - for ages 9 - 13 on June 7 Adventures in Nature Series - ages 3 to 12 beginning on June 20 Evening in Central Park - 9 free entertainment evenings beginning on June 11 Adapted Track - for youth ages 6 - 10 beginning August 16 Golf Lessons for all ages at Parkview, Lost Spur and Mendota Heights Par Three Golf Camps for ages 6 to 17 beginning June 9 Golf Leagues for ages 6 - 17 beginning June 11 Tennis Lessons for youth ages 6 - 14 beginning June 9 Tennis Camps, Leagues and Special Events for all youth beginning June 9 Adult Tennis Club and Leagues beginning June 2 In-Line Skating Lessons, skate park programs and family skating beginning June 10 Softball Camp for ages 9 - 15 beginning June 9 Senior classes, trips and special events throughout the summer 0-1; Pineywoods - Manley Land FAx March 17, 2003 Development x City of Eagan Parks and Recreation MEMO 1. Trail Alternative #1 2. Trail Alternative #2 3. Trail Alternative #3 4. Location Map 5. Preliminary Plat 6. Existing Conditions 7. Preliminary Grading Plan AGENDA ITEM: G-1; PINEY WOODS 8. Tree Preservation Plan MANLEY LAND DEVELOPMENT TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION TTEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Piney Woods development. BACKGROUND/HISTORY: Manley Land Development is requesting approval of a Rezoning from A, Agriculture to R-1, Single- family Residential, and a Preliminary Subdivision (Piney Woods) of approximately 4.9 acres to create 10 single-family lots, on property at 4650 Dodd Road, located east of Dodd Road and south of Cliff Road in the NW '/4 of Section 36. The subject property is currently unplatted and contains a single-family home which was built in 1967, a detached garage and one other accessory building. The site contains pockets of wooded areas and generally slopes down to the east. This site is adjacent to Holz Farm Park to the east, with single- family residential uses to the south, west and north. The applicant is proposing to subdivide the property into ten lots for single-family homes. Access into the site is provided from Dodd Road, aligned with the Rosa Court intersection. A cul-de-sac extends into the southern part of the site, and the street is designed for a future extension to the north. The gross density of the proposed development is 2.0 units per acre, and lot sizes range from 12,684 sq. ft. to 20, 890 sq. ft. The property has a land use designation of LD, Low Density Residential, which allows residential developments of 0-4 units per acre. The proposed R-1, Single-family residential zoning designation is consistent with the LD land use designation. The site is located within the Shoreland Overlay District of Holz Lake (DNR #19-64), a General Development Lake, and is therefore also subject to the development standards of the Shoreland zoning ordinance. PARKS AND TRAILS DEDICATION: Trails The proposed Piney Woods development is located along the west boundary line of Holz Farm Park. Holz Farm Park is 4.8 acres in size and is classified as "Neighborhood Park". The park was completed in the mid 1990's and contains amenities consistent with those found in the prototypical Eagan neighborhood park including; informal ball field, small hard court with a basketball standard, play structure, benches, picnic tables, open play space and small parking lot.The park services neighborhoods in an area roughly bounded by Lebanon Hills on the west, Cliff Road on the north and Highway 3 on the east and south. The ongoing development of the properties along either side of Dodd Road raises the issue of connection to the park from the west. A north/ south off-road trail, was recently installed on the west side of Dodd Road as part of an upgrade project. The trail provides a linkage to the existing City wide trail system north of Cliff Road. The City does currently own a 6.5' wide strip of undeveloped property along the south side of the proposed Piney Woods development that is not promoted and is seldom used. One of its primary purposes is to allow access to the newly created storm water pond though informal use for park access is allowed. Increasing its width would be desirable from a maintenance perspective. In light of the Piney Woods proposal, the developer and staff have prepared the following alternatives for consideration by the APrC as relates to trail dedication and development; 1. Secure a 3.5' wide easement along the south boundary of lots 3,4,5 and require the developer to install a paved 8' trail (as proposed by the developer). The developer has proposed to dedicate a minimum 3.5' wide easement to the City that would be combined with the existing 6.5' City owned corridor to create a 10' wide connection to the park. Staff has indicated that the minimum corridor width should be 10' in total to ensure access to the storm pond. Because the trail corridor does not intersect Dodd Road at an intersection, a mid-block crossing would be required. City Engineering staff has indicated that a mid-block crossing point, while not desirable, would be plausible given the low volume of the road. Paving the trail would serve to call attention though it could also be maintained as a turf trail. A number of trees that now border the City corridor on the south may be lost or compromised and a row of conifers to be planted as mitigation may conflict as they grow. Restrictions on the proximity to the trail may be necessary. 2. Require the developer to provide a 6' wide concrete sidewalk directly behind the curb extending from the Dodd Road intersection with Rosa Court along the south side of yet un- named roadway in Piney Woods, extending to the north property line. Secure a minimum 12' easement between lots 4 and 5 and 3.5' along the south of lot 5 for the installation of an 8' paved trail at the developer's expense and a 3.5' easement across lots 3 and 4 for improved storm pond access. The location would allow for a crossing at an intersection and connection to the existing west side trail. While sidewalks are not common in new developments, the proximity to two popular amenities, Holz Farm and the park, may justify consideration of a sidewalk. Extending a trail between lots 4 and 5 would afford residents of the development the opportunity to access the park without walking around the development on Dodd Road. Access via the existing corridor would remain viable 3. Require the developer to provide a 6' concrete sidewalk extending from the Dodd Road intersection with Rosa Court along the length of the yet un-named roadway through the development to its north terminus. To be located on the south and east side. Provide a 3.5' easement across the south side of lots 3,4,5 for storm pond access. The proposed configuration of Piney Woods is based upon the future development of the property to the north. A temporary cul-de-sac will be installed in anticipation of the construction a loop road and potentially a sidewalk extending through that development. The consultants who are preparing the Holz Farm Master Plan have suggested that the primary access to Holz Farm could be developed from the new loop road in conjunction with the next development. The loop road will line up with a newly constructed cul-de-sac on the west side of Dodd negating the need to create an additional intersection. A trail connection into Holz Farm extending from the side walk would be installed within the entrance corridor. Because l~ of the proximity to a new connection into Lebanon Hills, users could readily access either. Access via the existing corridor would remain viable.This concept will be discussed with interested Holz Farm neighbors at a master planning meeting on March 131s. Staff will provide a brief verbal summary of that discussion. 4. A combination of listed alternatives or other concepts. Parks The development shall be responsible for a cash parks dedication. TREE PRESERVATION: Completed tree preservation information was not submitted by the developer at the time of this report. WATER QUALITY/WETLANDS: Water Quality Issues This 4.9-acre development would be located in the southeast corner of Eagan, which is in the City's L-watershed. The parcel is most closely associated with Holz Lake, which is considered a Class II- Indirect Contact Recreation waterbody by the City's water quality management plan. Because of the size and location of the parcel and the nature of the proposed development, this project is subject to several requirements and considerations related to water quality. The proposed development is required to meet the City's water quality provisions to treat all stormwater runoff from the site. The developer proposes to do so by directing stormwater from 4.25 acres to a treatment basin that would be expanded to accommodate the additional detention capacity. Requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). The developer proposes the 4.25-acre drainage area to be 28 percent impervious. Therefore, to accommodate the additional runoff proposed from this development, the existing treatment pond would need to be expanded at least 0.30 acre feet in wet-pond volume and at least 0.19 acres in surface area. Stormwater from the remaining 0.65 acres of the site is proposed not to be treated, and therefore this land area would be subject to a cash dedication in lieu of ponding. There are no wetlands on this parcel. Shoreland Zoning Issues The City of Eagan Shoreland Zoning Ordinance (Sec. 11.21, City Code) applies to development of this parcel because it is located within 1,000 feet of the ordinary high water level of Holz Lake, which is one of the City's 24 public water lakes (DNR# 19-0064W). According to the ordinance, the lake is classified as a General Development Lake. Shoreland overlay district dimensional requirements for such lakes include 12,000 square-foot minimum average lot areas, 75-foot minimum lot widths at building setback lines, 35-foot maximum structure heights, and 25-percent maximum impervious surface coverage. Erosion Control This development is subject to the City of Eagan Land Disturbance and Erosion Control Regulations (Sec. 4.32, City Code), which require proper installation and effective maintenance of erosion control practices to prevent and minimize soil loss and impacts to down-gradient resources and water quality. /7. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication 2. This development shall fulfill the trail dedication requirements by providing a minimum 3.5' easement along the south boundary of lots 3, 4, and 5 and implementing the following additional provisions, prior to the construction of homes a. As outlined above 3. This development should meet the City's water quality requirements by expanding stormwater treatment capacity of at least an additional wet-pond volume of 0.30 acre-feet and at least an additional surface area of 0.19 acres. The modifications to the existing stormwater treatment pond should be consistent with NURP standards of a maximum depth of 6 feet and a 10:1 aquatic bench beginning at the normal water level. 4. The proposal would be subject to tree preservation requirements as outlined by Forestry staff when information is submitted. UJ alp ~I~ ~Ia Item: & I P; near Woods Attachment /mar/ f lfer/Ytfi'rc r i s f RESIDENTIAL 15,1 15 y S T\L TRAIL .5 CITY- ' jos r m r m N PARK I r III S o, r I m vi I r Q ~1 I II ~ I O IRESIDENTM 1Iq a C6 C; a+ o \ f: n 'n , 0 m ~ t \ OQ I ROSA O W 61 ;;L If 0 m ( 1 I 1 \ 1 t f Woz aI mICk ;=IFx 7IE .=1~ OsfV1.4fl.., Item: I0iney Wvacls 2 = Attachment # Ira / l4/1ernQ l rte, L RESIDENTIAL RAIL Si 1 URF ~ 6.5 FT.CITY - - \ 3.5 entT \ ~ o ~ a a•IO~ M .I f 2// In \ \ S~ f/ o 1,08 H PARK '9y m ! N (D i / e _ I I m Cool ' i o ` - I I Q O RESIDENTIAL ' I rn Q ~ o ~ R \W 1°~ ~ I p i ROSA 00 Lo I G o f 1 O O 1 aI aitz ;=I& ~I& ;=I Item: Aney V100ds Attachment # 3 . I RESIDENTIAL T I , ~I L TRAIL 6.5 i+'I'.CITY - INA \ lOl ON H . I Co N PARK l i o, Co i Q _ ~ I Cw) RESIDENTIAL _ f R W Io n 1 z n to ROSA .0 I 1 I OC) 10 0 0) W) ^ I ~ ~ 1 N ( I to (oiCO TE \ ' \ 0 Item: Pe ne°z, 6V ocl s Location Map Attachment e • D i ~~y - , ` S I ~Iti ImRMp I°iF+~+IImp C'/~ ' m r LY c oa 4 - m ? . X16 a ~ e ~ ~ o ea P I ? r a0 q r i i1 ? 1 s a 4e e e r mm~, 4 0 w > sae ®ee® p e a• ca• a ' S ~n a e9 ~ es 'r • gr9dd6 rs ~ S 8 ® ~ dr O d G' C d p I 4 0 3Q P Bea 3 d . wa w~ ~,p C 1 'bat aim w • es e Sub•ect site a . t a a 1 : 11: e • : Sal s¢ - 1D00 0 1000 2000 Feet Development/Developer. Piney Woods Application: Preliminary Subdivsion Case No.: 36-PS-02-02-03 Map Prepared wino ERS1 ArMew 3.1. Parcel base map data provided N by Dakota County Office of GIS and is current as of February M3. THIS MAP 13 INTENDED FOR REFERENCE USE ONLY w E city of eagan The City Eagan and Dakota County My do not Suararttus the accuracy of this Information and an S Con.murdey D.vdopmsnt Departa.nt not responsible for errors or omissions. Item: G _/j Pr- neLj ;V,,Ioc/5 • Attachment # 5 , Preliminary Phil t~~ 1 ~ y W 14- r } mot' ~ J j O 1 . ROSA t} I i i ^A ¦ v1 t. ; _ xx~~ gg r a all to is o Q ~S ! iN 7J i k D _ ` • ' m { a eC Z'iFa '.f _ T -----IST~-- -i:~I ,-,!•~':ti.. TRA, . CMT;0.. 5)r^ I Z r D tr~ r i ~Z z it ate f i C m r+5 r O rn m pp CC t$MbQ53~ tl~ s F faf z o -a o§a a 3 xbgB~a 0 Rol A gas p i11961;1.R, L S r ! q 12,6'3 01111 11 a 2, F4 PRELIM. PLAT a Item: c-/~ Piney Wks Attachment # (o , CXl ny Oond, -~7vn5 d ~I { t its ii! e \ I I / Ix Cl __-.•d-~ _,g - - may, 1` \ tit ROSA C^., 27 JAI X Ij I f / / \ _ ! / / , I ` \ A / \ \ %/ice ~1 I \ ~ ~ 111 I~%%//~~/~ . .r c I Y 11 i I t,.iC~tIE\~~ A'w(` Tom": I'M { tn N ¦ EXISTING CONDITIONS Item: l ~i neck ~'110Q~5 Attachment # 1Ore 1 i mr na rq -7rrttallr)~ !P%an I I P ootA .cl. illlll. I 1 C<4>m aa ~I mr>ca ~=F b3 r>r }S~ ;VN„NP ¦~R~~>;~ file > A fill u:3 c>i -AW ikg `l 1 I p I I C Z ( \ I i i, \ I • x z I 1~I I III li \Y j I \ I \ 1 l r ' D 2 O O Z Of a a fill! H ! Rg ~9 it a R kk "51; PRELIM. GRADING PLAN Item: £-i, P nc-cj 6V adb f St Attachment # Jill fee I^?r~ ficrn l~fits1 Of 01 a oil; f s 1 M ¦ I 1~ 111 i! 3 e o sit IX z 'in z H I i'j ~ ! N N JN q~ p~ .ZI O N N~ SIR i x N a 3 I t Asp Ali 50 ~•u ti4k oil \ { All rn. CA, :IM / I' lye / 1 .1 / I z I ypI , y / m I I 'll ~l 8 ~y H c8 e 1 m Z 3RD a1' 1 / G is !y~ F r/ o-oi~zo 14 \ I : I r y r , 7 g Or ~ . TREE PRESERVATION PLAN Date: March 17, 2003 Agenda Item: H-1; Alternative Funding Study Action Information X City of Eagan Attachments Parks and Recreation MEMO AGENDA ITEM: H-1; ALTERNATIVE FUNDING STUDY UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Review and Updated Information regarding the Alternative Funding Study BACKGROUND In 2002, the City Council charged the APrC to come up with some ideas to create a sustainable funding flow to the Park Site Fund. Traditionally, these monies have been provided by developer Parks Dedication fees, but Eagan is facing a total buildout scenario; development has slowed exponentially over the past 5 years. APrC members held workshop sessions over the course of the summer and fall of 2002, developing ideas as to where potential sustainable revenue sources may lie. Staff was asked to project the potential dollars that may be generated from each idea. ANALYSIS The resulting study included several ideas that may yield revenue for the Park Site Fund. The ideas were compiled into a report, and presented to the APrC in February of 2003. There were a few revisions the APrC requested in the report, which have been included (with one exception). The full report was included as a supplement in the packet. The one component that has yet to be added is the question of legality of a fee being added to the water utility bill. The City Attorney is checking in to this matter and the APrC will be briefed on the answer prior to the Joint Council/ Commission meeting. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Accept the report in its current form, with the understanding that the issue of legality will be added to the text when it is received from the City Attorney; 2. Suggest further alterations to the report, keeping in mind that requests for additional "idea" investigation will not likely be completed before the Joint Council/ Commission meeting; 3. Not accept the findings of the Alternative Funding study 4. Other !q. Date: March 17, 2003 Agenda Item: I-1; Moonshine Park Grant Application of Eagan Action X Recommend to City Council City a Packs and Recreation MEMO Ion Attachments X NNEMNMN~ AGENDA ITEM: I-1; MOONSHINE PARK GRANT APPLICATION TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Recommend to the City Council endorsement of an application to the Minnesota Department of Natural Resources and support of a plan for a Shoreland Habitat Grant for Moonshine Park. BACKGROUND/HISTORY: The City's Park System Plan for Moonshine Park at LeMay Lake indicated the site to be a "good candidate for an outdoor recreation development grant" (see attachment). About 3 years ago, the Water Resources Division provided a set of perspectives on how the park may be developed to enhance the unique aspect of the site relative to the lake (see attachment). Among the perspectives was the development of the yard as a demonstration site for landscaping for wildlife. In September 2002, the Minnesota Department of Natural Resources (MDNR) solicited preliminary proposals for its 2002-2003 Shoreland Habitat Grant Program. ANALYSIS: Water Resources and Parks planning staff submitted a preliminary application on October 28, 2002 in an attempt to "test the waters" of acceptability by the MDNR (see attachment). That proposal included a conceptual plan not only for a water resources demonstration site for the entire shoreline of Moonshine Park, but also a loosely defined set of shoreland habitat improvement and restoration projects for Eagan's seven priority lakes. The former idea would focus solely on the park, while the latter proposal would target parcels with unnatural shoreline and owned by riparian residents willing to participate. After review by the MDNR, the City was requested to develop further the proposal for the Moonshine Park plan but to drop the private riparian improvement plan. A supplemental application was submitted for consideration on December 10, 2002 (see attachments). The revised proposal was for a $40,000 total program, of which a MDNR grant would support $17,000. Basically, four lakefront areas would be "naturalized" via plantings in their aquatic, near-shore, and upland zones. After the well-known state budget discussions, the MDNR indicated about a month ago that it could provide the City a $6,000 grant to implement essentially "Phase r' of the plan (see attachment). Grant program policies require a cash match of at least $1,000 and an in-kind match of at least $1,000. The City has been informed that the additional $11,000 to 2/: implement habitat improvements for the remainder of the Moonshine Park shoreland is tentatively programmed for award next year. Apparently, the success of the Cedar Pond Water Resources Demonstration Project contributed strongly to this very favorable determination. The City now is fine-tuning the planting details, budget, and timeline for the first-year project. DISCUSSION/EVALUATION: Typically, such grant requests are authorized by the City Council in advance of their submissions. However, due to the iterative nature of the MDNR's process, such an endorsement has not been sought until this time, when the nature and scope of the plan has been focused. It is now appropriate for the Advisory Parks Commission to review and provide recommendations to the City Council on this proposal, particularly in light of its oversight of park site plans and programs. The 2003 Water Resources operating budget includes at least $4,000 in cash to help purchase plants and related materials in support this project. Additionally, because of its interest in developing a volunteer wetland/shoreland stewards program, the Dakota County Environmental Education Program has committed support to the project. Such support would likely come in the form of volunteer assistance in the installation and maintenance of the site. Although-we don't have a firm deadline within which to complete all the paperwork at this point, the $6,000 grant is for 2003, and work would need to begin this spring. In another action item, the Advisory Parks Commission will address the question of recommending designation of this program as the City's second official Water Resources Demonstration Project. ALTERNATIVES FOR COMMISSION CONSIDERATION: Recommend to the City Council endorsement of an application to the Minnesota Department of Natural Resources and support of a plan for a Shoreland Habitat Grant for Moonshine Park. 2 2-. Item:-/~ Moon3h;ne Ark Grant 4pp/ie,4-%an Attachment # 1411 q.f-f Achm"5 PARK NAME: MOONSHINE PARK LOCATION: Marice Court SIZE (IN ACRES): Total 4.9 Usable 1.0 I of Knob Developed 0 Moonshine Open Space 4.9 CLASSIFICATION: Neighborhood Park ADJACENT LAND USE: Multifamily south and west, single- 001T1ON family housing to the north. EXISTING FACILITIES: Undeveloped NOTES AND COMMENTS: • The park needs more land. • There is the potential for land acquisition to the south. • Access to LeMay Lake. • Would be a good candidate for an outdoor recreation development grant. CARTON ASCFMAN ASSOCIATES, INC. PARK SYSTEM PLAN AG IS AIV. MN 3-68 Moonshine Park (LeMay Lake) - A Few Ideas from Water Resources staff 1. Construct at an appropriate location a boat ramp for weed harvester and public access. 2. Construct a fishing pier near shoreland point. 3. Provide canoe rental or racks near public access. 4. Establish a buffer strip of native plants along shoreland point. 5. Develop the yard as a demonstration site for landscaping for wildlife. 6. Use portion of residence (lower level??) for water resources interpretation, perhaps as a center that would serve as a site for local schools and students to experience such field-based activities as wetland plant studies, ecological restoration, lake water quality monitoring, groundwater monitoring, etc.. 7. Construct a kiosk for water quality information near shoreland point. 8. Develop on-site interpretive materials about ecological/hydrological connections between wetlands, lakes, groundwater. city of eagan PATRICIA E. AWADA October 28, 2002 Mayor Dave McCormack PAUL BAKKEN DNR-Fisheries 1200 Warner Road PEGGY CARLSON St. Paul, MN 55106 CYNDEE FIELDS MEG TILLEY Dear Dave: Council Members The City of Eagan is very pleased to submit the attached preliminary application for a 2002-2003 Shoreland Habitat Program grant. The City is proposing a total estimated THOMAS HEDGES $75,000 program that will improve and help to restore the quality of the Eagan's public waters by establishing a Shoreland Habitat Water Resources Demonstration Site at city Administrator Moonshine Park (LeMay Lake) and by helping to implement Shoreland Habitat Improvement and Restoration Projects on private properties throughout the City. Municipal Center. Together, approximately 30,000 square feet of lakeshore is proposed to be restored to natural conditions. These projects will expand the diversity and abundance of native 3830 Pilot Knob Road aquatic and shoreland plants, enhance and protect lake water quality, improve visual Eagan, MN 55122-1897 aesthetics, and help to educate and encourage others about these concepts. Phone: 651.681.4600 Fax: 651.681.4612 On behalf of the City, thank you for your consideration of our preliminary application. We look forward to developing a full proposal for your selection process. TDD: 651.454.8535 Sincerely, Maintenance Facility: 3501 Coachman Point Eagan, MN 55122 Eric acbeth Phone: 651.681.4300 Water Resources Coordinator Fax: 651.681.4360 TDD: 651.454.8535 Cc: Ken Vraa, Director of Parks and Recreation Paul Olson, Superintendent of Parks Jeff Asfahl, Superintendent of Recreation wwwcityofeagan.com CJ Lilly, Parks Planner Jim Storland, Water Resources Technician THE LONE OAKTREE The symbol of strength and growth in our community city of eagcin PATRICIA E AWADA December 12, 2002 Mayor Dave McCormack PAUL BAKKEN DNR-Fisheries PEGGY CARLSON 1200 Warner Road CYNDEE FIELDS St. Paul, MN 55106 MEG TILLEY Dear Dave: Council Members On behalf of the City of Eagan, this correspondence is meant to add clarification to the supplemental material that we delivered on December 10 for a 2002-2003 Shoreland THOMAS HEDGES Habitat Program grant. Attached please find a supplement to the budget and a letter of City Administrator support from the Dakota County Environmental Education Program. In summary, the City is proposing a $40,000 program that will improve and help to restore the quality of the Eagan's public waters by establishing a Shoreland Habitat Water Municipal Center: Resources Demonstration Site at Moonshine Park (LeMay Lake). Approximately 27,600 3830 Pilot Knob Road square feet of combined lakeshore and littoral zone is proposed to be restored to natural conditions through this project. Eagan, MN 55122-1897 Phone: 651.681.4600 The project will expand the diversity and abundance-of native aquatic and shoreland Fax: 651.681.4612 plants, enhance and protect lake water quality, improve visual aesthetics, and help to TDD: 651.454.8535 educate and encourage others about these concepts. Thank you again for your consideration of our application. Maintenance Facility: 3501 Coachman Point Sincerely, Eagan, MN 55122 Phone: 651.681.4300 ~ F ax:651.681.4360 Eric cbeth Z~` TDD: 651.454.8535 Water Resources Coordinator Attachments www.cityofeapn.com Cc: Ken Vraa, Director of Parks and Recreation Paul Olson, Superintendent of Parks Jeff Asfahl, Superintendent of Recreation CJ Lilly, Parks Planner THE LONE OAK TREE Jim Storland, Water Resources Technician The symbol of strength and growth in our community 2002-2003 Minnesota DNR Shoreland Habitat Program Grant Supplement to the Budget City of Eagan December 12, 2002 Total Proposed Project: $40,000 Plant Materials (cash): $21,000 In-Kind: $19,000 Contributions: Plant Materials: DNR grant request: $17,000 City of Eagan (cash): $4,000 SUBTOTAL: $21,000 In-kind: City of Eagan: $13,500 Gun Club Lake WMO (tentative): $500 Dakota County/UM Extension: $5,000 SUBTOTAL: $19,000 MOONSHHNE PAJ-RK \ r i North Lakefront MEN North Central Lakefmnt Aquatic Planting Zone \ \ r ! e rr I 1 South Central lilt Lakefront # 7i ma cr M,pRJ a MEN \ r I { South efnont L-A a-17.0 POND OUILZT9mOm \ ' ZW-9b&&Wfip,.be255 \ t~ - \ WATR E:,EVA1iON 876., Ir pip.l..Senah.t 1 1 ! I/ { I 1 i I C-.. Z 1 1 11111 , J / Illilll 11 ~J 1111 \ ' ~-~11" 111\ \ LeMAY LAKE UPLAND WATER ELEVATION 876.0 A= 732 S.F. FUTURE -FISHINQ DECK 'tt I' il] :AU041' ORD -6$1 EOCE OF-M7WR 1= 690 S.F. -car BIOLOG \ 1 \ / ,Ns- . ` 1 \ \ \ \ \ 70 L.F. FEN( \ \ \ \s ~r„."' `"1 / \ 1 I r~s 1 \ L= ,o L.F. COUNCIL RING 11 1\ 1 1 1 \ \ \ \ I / \ 1 BIOLOG ( \ l,r / w+, / YL D I I 150 L.F. , =315'S.F. EMERGENT (/fl / 1 ~.It. FNCL A- 1198 S.F. 1-301 F . .'T N1 HIA wl DOW y4zjt+«L15 S.F. • rnil t UPLAND A= 923 S.F. '1'2it..F./ / E \ s k g 111 -'xs- / 11\ ( / \ I \ ~llll / f / )4cam:::::::: ,fix I / EOCE FWAMR \ 1 1 I t' ti ~NOII S O GE I 0 30 60 90 5 10 15jM 25 \ \ \ / j I I I LIAUIIiARkA POND \ 1 1 I-v1w I `\~\1 ` 1 I ItI! 1 /r tillrl,-i, j i I Date: March 17, 2003 Agenda item: 1-2; Water Resources Demonstration Project Recommendation City of Eagan Parks and Recreation MEMO A` Information Attachments AGENDA ITEM: 1-2; WATER RESOURCES DEMONSTRATION PROJECT RECOMMENDATION TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Recommend the City Council to officially designate the Moonshine Park Shoreland Habitat Project as Eagan's second Water Resources Demonstration Project. BACKGROUND/HISTORY: On April 17, 2001, the City Council accepted the Minnesota DNR Aquatic Plant Management Program grant and designated the Cedar Pond Best Management Practices (BMP) Project as Eagan's first official Water Resources Demonstration Project. The Cedar Pond Water Resources Demonstration Project highlights collaborative efforts that were funded primarily by the Minnesota Environment and Natural Resources Trust Fund, the Minnesota DNR, and the City of Eagan. The project included efforts not only to deal with potential flooding in the area but also completely revamped bio-physical nature of the shore area. In addition, a demonstration rainwater garden was constructed in the northeast corner of the park. ANALYSIS: The concept of "water resources demonstration projects" is meant to provide various working examples to City residents and visitors of best management practices that support the environment, water quality, and natural landscaping near surface water resources. Whereas the Cedar Pond project includes wetland buffer restoration and stormwater infiltration in an open park setting, the proposed Moonshine Park Project relates to natural lakescaping, littoral zone fisheries habitat, and public access in a retreat setting. DISCUSSION/EVALUATION: There are no significant policy considerations or any funding issues associated with this action item. Similar to the Cedar Pond Project, an informational kiosk and perhaps some interpretive signing will be developed for the site. However, the costs for these amenities will be included in future budgetary requests by the Water Resources Division. ALTERNATIVES FOR COMMISSION CONSIDERATION: Recommend the City Council to officially designate the Moonshine Park Shoreland Habitat Project as Eagan's second Water Resources Demonstration Project. 23 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF FEBRUARY 13, 2003 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on February 13, 2003 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, Ken West and Melvin Williams.. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; CJ Lilly, Parks Planner and Cherryl Mesko, Recording Secretary. INTRODUCTION OF NEW COMMISSION MEMBER Director Vraa introduced Commission Members Phil Belfiori, Terry Davis and Dorothy Peterson who had been recently appointed to three year terms by the City Council. Commission Member Ken West was also introduced as the newly appointed alternate for a one year term. COMMISSION ORGANIZATION ELECTION OF CHAIR, VICE CHAIR AND SECRETARY Following a brief description of the position, Director Vraa opened nominations for the Chair. Margo Danner nominated and Joseph Ban seconded the nomination of Terry Davis. Terry Davis nominated and Elizabeth Perry seconded the nomination of Dorothy Peterson. Joseph Ban moved, N. Mark Filipi seconded with all members voting in favor to close the nominations. Ballots were completed and counted with Terry Davis elected as Chair. Following a brief description of the position, Director Vraa opened nominations for the Vice-Chair. Richard Pletcher nominated and Terry Davis seconded the nomination of Dorothy Peterson. Phil Belfiori nominated and N Mark Filipi seconded the nomination of Elizabeth Perry. Dorothy Peterson moved, Margo Danner seconded with all members voting in favor to close the nominations. Ballots were completed and counted with Dorothy Peterson elected as Vice-Chair. Following a brief description of the position, Director Vraa opened nominations for the Secretary. Dorothy Peterson nominated and Terry Davis seconded the nomination of Richard Pletcher. L Mark Filipi nominated and Margo Danner seconded the nomination of Joseph Bari. Elizabeth Perry moved, N. Mark Filipi seconded with all members voting in favor to close the nominations. Ballots were completed and counted with Richard Pletcher elected as Secretary. Standing subcommittees were established with the following members serving on each: • Recreation: Richard Pletcher and Melvin Williams • Natural Resources: N. Mark Filipi, Elizabeth Perry and Ken West • Acquisition/Development: Joseph Ban, Phil Belfiori, Margo Danner, Terry Davis and Dorothy Peterson. It was noted that various ad-hoc committees may be established depending upon issues that need to be addressed by the Advisory Commission and members are typically identified at that time. All Commission members are also invited to attend any subcommittee meeting. Director Vraa then turned the meeting over to Chairman Davis. APPROVAL OF AGENDA Added under Round Table were 1) Additional funding sources requested by the City Council, 2) Green Space discussion and 3) Historical Committee update. Dorothy Peterson moved, N. Mark Filipi seconded with all members voting in favor to accept the agenda as amended. Advisory Parks Commission Minutes of Regular Meeting of February 13, 2003 Page 2 APPROVAL OF MINUTES OF JANUARY 16, 2003 Elizabeth Perry moved, Richard Pletcher seconded with all members voting in favor to accept the minutes of the January 16, 2003 meeting as presented. VISITORS TO BE HEARD Councilmember Carlson addressed the Commission as the Council liaison to the Advisory Parks Commission. She asked for Commission feedback on the role the liaison could provide and added that she will be available for comments from Advisory Commission members. Member Davis expressed his enthusiasm for the proactive approach the Council is taking to maintain good communication with advisory commissions and looked forward to talking further with the Council at a joint workshop on how this role would be beneficial. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided an overview of activities in the Parks and Recreation divisions. CONSENT AGENDA There were no consent agenda items for the Commission to discuss. DEVELOPMENT PROPOSALS There were no development agenda items for the Commission to discuss. OLD BUSINESS DISC GOLF SUMMARY FINDINGS Researcher Wielde presented the results of a municipal survey conducted to determine the success, cost, and physical development of disc golf in communities throughout Minnesota. Disc golf courses typically were 9, 12, or 18-hole varieties. Courses are typically not revenue generators, but were well liked and moderately to heavily played. Communities had stated they consider disc golf an asset to their communities. Wielde presented a virtual tour, showing Commissioners the hole setup in Kaposia Disc Golf Course in South St. Paul, noting the varied terrain and the way natural elements such as trees, streams, and existing trails were integrated into course design. After discussion about Eagan's public need and desire, definition of "asset," and other aspects of the survey, Elizabeth Perry moved, Dorothy Peterson seconded with all members voting in favor to continue the study, pursue a potential partnership with the school district, have Mr. Ashcroft pursue resident interest and follow-up with cities to attempt to define the assets they've identified in having a like facility. NEW BUSINESS FRIENDS OF PATRICK EAGAN PARK FUNDING REQUEST Director Vraa provided background of this issue noting that Mr. Jack Conrad, representing Friends of Patrick Eagan Park (FOPEP) had requested to be placed on the agenda. FOPEP requested the City Council become actively involved in providing Metro Greenways with information requested to complete the award of a grant for Anderson parcel acquisition. Mr. Jack Conrad addressed the Advisory Commission and shared background information on the value of the Anderson parcel as it relates to the Greenway Corridor in Eagan and the grant application they have submitted. He discussed the partnerships that have evolved in working toward the preservation of this corridor. He added that Advisory Parks Commission Minutes of Regular Meeting of February 13, 2003 Page 3 Al Singer from the DNR had asked FOPEP to partner with other groups to show a united front in acquiring and preserving properties. It was noted that a vital part of these partnerships would be the involvement of the City of Eagan. FOPEP discussed the possibility of applying for the DNR's Natural and Scenic Area grant. They discussed the potential involvement of the Trust for Public Land, and provided basic guidelines of the grant. Dakota County Commissioner Nancy Schouwieler addressed the Commission and reiterated the position of Dakota County regarding the dollars that will be available to Dakota County residents who wish to make their land available for preservation. Although she did not commit to funding assistance for the Anderson parcel she did note that the property fell within the preliminary standards drafted by the County for consideration. Bob McGillivvay from the Trust for Public Lands also addressed the Commission. He shared the various options their organization could offer to assist in the acquisition of the Anderson parcel as well as others that might become available for consideration. In response to a question as to why the Anderson parcel was singled out, Mr. McGillivvary noted that their focus on this parcel is seen as a starting point for grant applications and partnerships to lay the groundwork for future land preservation; i.e. Caponi Art Park and the McCarthy property. After several more questions and further discussion, Phil Belfiori moved, Elizabeth Perry seconded with all members voting in favor to make the following recommendations to the City Council: 1. The APrC recommends that the City Council support the application and direct staff to apply for the MnDNR Natural and Scenic Area Grant to secure funding for protection of the Anderson parcel; 2. The APrC recommends to the City Council that it direct City staff to work with Trust for Public Land to conduct a formal appraisal of the Anderson parcel; 3. The APrC recommends to the City Council that it direct City staff to pursue funding from Dakota County Farmland and Natural Area Land Protection Program, including becoming active in the upcoming land eligibility criteria definition process. 4. The APrC recommends that the City Council set aside up to 25% of the cost (of the yet to be defined) appraised value of the Anderson parcel, not to exceed $100,000, if the remaining appraised value of the parcel can be acquired using revenue from a combination of sources listed below: a. Other relevant State grant applications b. Private corporation community grants. c. Non-profit land management and protection grants d. Grants and partnership with the Dakota County Farmland and Natural Area Land Protection program. CIP Director Vraa introduced this item noting the annual review process for Capital Improvement Projects for current and future years. He added that the Advisory Commission has been reviewing this process regularly and will identify and review items pertaining to 2003 projects for discussion with the City Council at their joint meeting. Parks Superintendent Olson then reviewed the CIP projects slated for 2003. Member Danner expressed her displeasure that the playground for Central Park was not included in the 2003 CIP because she felt it was understood to be part of the bond referendum. Member Davis commented that the playground is shown at Central Park in the 2005 CIP but reminded the Commission that this is a fluid document that is reviewed regularly and can change. Superintendent Olson reminded the Commission that the funds for CIP projects are from the Park Site Fund and not from the General Fund account. Following brief discussion Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to recommend to the City Council the approval of the 2003 CIP as presented and that the future CIP through 2008 be reviewed at a later date. Advisory Parks Commission Minutes of Regular Meeting of February 13, 2003 Page 4 REQUEST TO VACATE TRAIL EASEMENT - CARLSON LAKE TRAIL Director Vraa introduced this item stating that the City Council is requesting input from the Advisory Commission regarding the potential vacation of an easement along Carlson Lake. He noted that the Council held a public hearing on February 4 and will use the Advisory Commission's input and hearing commentary to determine if the easement is to be vacated. The location and history of the easement was also reviewed. Member Davis asked if the applicant was present to address their request. It was noted that they were not present. Member Pletcher asked for the reason for the request and Director Vraa replied that there was none given. Member Peterson suggested that if the easement was acquired through parks dedication it may not be able to be vacated easily. Director Vraa responded that it could pose some future title issues. Member Davis opined that there did not appear to be any clear reason why the vacation should be granted. After further discussion, Dorothy Peterson moved, Joseph Bari seconded with all members voting in favor to not recommend vacation of the trail easement at 1293 Carlson Lake Lane. INTERIM USE PERMIT - PETER LUND Following a brief introduction of this item by Director Vraa, Planner Dudziak provided the background of the interim use permit for the property adjacent to the entrance to the developing North Fields. Following her . presentation she noted that the City Council is looking for feedback from the Advisory Commission given the close proximity of this site to North Fields. Parks Superintendent Olson shared photos from Borchert Lane, which provided a visual perspective from the park. The photos included both the Lund property and the property on the other side of Borchert Lane at the entrance to North Fields. He also shared information regarding the proposed rain gardens that would take water away from the hill and pond as well as the grading plan for North Fields. He did note that once you are in the park you wouldn't be able to see the trailers that are currently stored on the Lund property. Although the park isn't scheduled to open until 2004, Olson noted that the interim use permit coincides with the opening. Responding to questions from Commission Members, Planner Dudziak noted that this request follows the standards of a Conditional Use Permit. She noted that the Advisory Commission is being asked to look at the impact to the park based on this request. Member Peterson asked if a provision could be included that if Borchert Lane is improved during the term of the permit and the trailers are in the way the interim use permit would or could be terminated. Director Vraa indicated that would not be a concern. Commission Members expressed a desire to have this item brought back to the Advisory Commission at the end of the 18 month term so that they could re-assess the situation. Chet Harrison representing Peter Lund responded to questions regarding the swale being used for drainage of the site. He noted that when the road is brought in the water will then be run through the stormwater system. He also noted that the 18 month time frame would allow them to plan for a building on the site and they understand that the trailers will need to be moved. Following their discussion, Elizabeth Perry moved, Terry Davis seconded with all members voting in favor to recommend to the City Council approval of the Interim Use Permit for an 18month term at which time the applicant shall come back to the APrC for review and consideration of options before permit is renewed. WATER RESOURCES UPDATE Items highlighted by Water Resources Coordinator Macbeth included an update on Pond JP-47 noting that the PCA may have a requirement that could preclude the addition of an alum storage basin. It was also noted that the City was given a verbal approval of a $6,000 grant for lakeshore restoration at Lemay Lake in Moonshine Park. Installation of aerators has begun at several lakes and there were many ice fishing participants on Blackhawk Lake for the Don't Break the Ice Fest. Advisory Parks Commission Minutes of Regular Meeting of February 13, 2003 Page 5 OTHER BUSINESS AND REPORTS COMMUNITY CENTER UPDATE Director Vraa noted that the parking lot lights are almost done, work is progressing on the indoor playground and carpeting is being completed on much of the interior. Substantial completion is expected in mid- March so that the certificate of occupancy can be issued shortly thereafter. Director Vraa also noted that the plan is to open the building in phases. May 2 will see the opening of The Blast indoor playground followed by the first wedding on May 10. Member Peterson asked if the work on the pond was completed. Director Vraa responded that it was. Member Danner asked when other components of the building would be available. Director Vraa responded that in addition to the indoor playground and banquet space the meeting rooms and Lone Oak Room would also be brought on-line in May. It was noted that the specific dates for opening the balance of the building had not been exactly determined yet. ROUND TABLE ALTERNATIVE FUNDING REQUESTED BY CITY COUNCIL Member Perry reminded the Commission that the City Council had directed the Advisory Commission to look at potential alternative funding options in anticipation of limited future parks dedication fees. GREEN SPACE FOCUS DISCUSSION Member Perry also noted that although the Greenway Corridor has been acknowledged by the Advisory Commission there is a need to review options and refine the focus on what this actually entails. She suggested setting a workshop for the Advisory Commission to set some goals before the joint meeting with the City Council. After further discussion, March 3, 2003 at 5:30 p.m. was set for a workshop session HISTORICAL SOCIETY MEETING Member Peterson noted that a meeting has been scheduled with the Historical Society to discuss their suggestion to re-name North Fields. She added that an update would be provided to the Advisory Commission at the March 17 meeting. Member Danner commented on the times indicated on the agenda and suggested that they not be included so that the Commission does not feel like they are being rushed through the agenda. ADJOURNMENT With no further business to conduct N. Mark Filipi moved, Elizabeth Perry seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:45 p.m. Secretary Date