06/16/2003 - Advisory Parks & Recreation Commission
6:00 p.m.
AGENDA Workshop to continue
ADVISORY PARKS, CONDUSSION review of the Capon! Art
EAGAN, MINNESOTA park proposal.
Monday, June 16, 2003 Conference Rooms 2 A & B
7:00 PM
Fagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of May 19, 2003 7:04 pm
D. Volunteer Recognition - Holz Farm Park Volunteers 7:05 pm
E. Visitors to be Heard
(1) CAF$ Presentation 7:10 pm
(2) Eagan Art House Presentation Pages 2-14 7:15 pm
F. Superintendent's Update and Department Happenings Pages 15-16 7:20 pm
(1) Program Update - Sonya Rippe Pages 17-19 7:30 pm
(2) Program Update - Holly Champlin Pages 20-22 7:40 pm
G. Consent Agenda 7:50 pm
H. Development Agenda
(1) Wentworth Park - Generation 2 Inc. Pages 23-25 7:51 pm
L Old Business
(1) (deferred to July, 2003) 8:00 pm
J. New Business 8:01 pm
K. Water Resources Update 8:02 pm
L. Other Business and Reports
(1) Subcommittee Updates 8:07 pm
(2) Community Center Update 8:30 pm
M. Communications Page 26 8:40 pm
N. Round Table 8:41 pm
O. Adjournment 8:45 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion national origin, sex, disability, age marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event If a notice of less dm 96 hours is received, the City will attempt to provide the aids
Next Advisory Parks Commission Meeting:
July 14, 2003
ADVISORY PARKS COMMISSION
2003 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Doc Jan
13 17 14 19 16 14 1s is 20 17 is
3oseph Bari x X X X
Phil Belfiori X X X X
Margo Danner x X X X
Terry Davis x X X X
N. Mark Filipi X O* X X
Elizabeth Perry x X X X
Dorothy Peterson x X X X
Richard Pletcher x O* X X O*
Ken West (alternate) X O O* O
Melvin Williams x O* X X
X = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-
Richard Pletcher N. Mark Filipi Committee
Melvin Williams Elizabeth Perry Joseph Ban
Ken West Phil Belfiori
Liaison to Holz Farm Study Margo Danner
Dorothy Peterson Terry Davis
Dorothy Peterson
UPCOMING MEETINGS: OPEN ISSUES
1. Donor Naming Policy Discussion-
5-21-03: Caponi Art Park Study Committee Slated for subcommittee in Sept. 03
6-9-03; Workshop - Caponi Art Paris Study 2.
6-24-03: Joint Meeting VA h City Council - Caponi Art Park and Holz Farm 3.
July: Alterhative Funding - Continued Discussion
ADVISORY PARKS COMMISSION
2003 MEMBERS
NAME AND ADDRESS TERM' TELEPHONE., TERM
START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr' 2002) jbaril@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 1/2006
3671 Canary Way (1 yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (3 yr- 2003) Phii.BdfioromR.state.mmus
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamiy.net
TERRY DAVIS 1997 651-452-2635 (H) 1/2006
Chair (3 n• 1997) 651-31078941 (W)
4895 Safari Pass (3 yr. 2000) 452-2152 (Home fax)
Eagan, MN 55122-2690 (3 yr. 2003) terry.daAs@stpaul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004
836 Overtook Place (3 n. 1998) markfi1ipi@mebc.stata.mn.us
Eagan, MN 55123, (3 yr. 2001)
ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 1/2005
3298 Rolling Hills Drive (3 n• 2002) 651-452-5200 x138 (W)
Eagan, MN 55121 651-452-3201 (H)
eiizabeth.peny@pulte.com
DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 1/2006
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com
RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005
Secretary (1 yr. 2001)
1074 Northview Park (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil
Eagan, MN 55123
KEN WEST 2003 651-687-9152 (H) 1/2004
600 Lone Oak Road (i yr. 2003) 651-303-3316 (W)
Eagan, MN 55121 (alternate)
MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa0d.eaaan.mmus cmeskoCa)ci.eaaan.mn.us polsonC&ci.eagan.mn.us jasfahlC~ci.eaAan.mn.us
Ahove@ci.eaaan.mmus emacbeth@cLeaaan.mmus bwielde@ci.eaaan.mn.us
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) F;~ W03
Eagan Parks and Recreation Phone Number. 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
lien Vraa kvraaCafti. eagan. mn. us
Cherryl Mesko cmesko@ci.eagan.mn.us
Paul Olson polsonQ&ci. eagan. mn. us
Jeff Asfahl jasfah/C>ci.eggan.mn.us
Beth Wielde bwieIdeQ&ci.eagan.mn.us
Forestry:
Gregg Hove _ahove0ci. eagan. mn. us
Water Resources:
Eric Macbeth emacbethOci.eggan.mn.us
Parks Planner/Landscape Architect
Q Lilly cjlilly0ci.eagan.mmus
Recreation Staff:
Paula Nowariak pnowariak0ci. eagan. mn. us
Sonya Rippe srippefti.eggan.mn.us
Cathy Bolduc cbolducOcLeggan.mn.us
Holly Champlin hchamplinfti.eagan.mn.us
Colleen Callahan ccaIahan0ci.eggan.mn.us
Cascade Bay:
Aaron Hunter ahunter0ci.eaaan.mn.us
Civic Arena:
Mark Vaughan mvaughanQ)ci. eagan. mn. us
Community Center:
Sandy Breuer sbreuer@)ci.eagan.mn.us
MEMO
- city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, PARKS AND RECREATION DIRECTOR
DATE: JUNE 13, 2003
SUBJECT: JUNE 16, 2003 COMMISSION MEETING
Advisory Commission Members have requested a workshop session at 6:00 p.m. to continue their review of the
Caponi Art Park proposal. Conference Rooms 2 A & B have been reserved for this workshop.
The regular meeting will begin at 7:00 pm and the agenda includes:
Item D: Friends of the Faun vohu leers will be introduced and recognized for their years of service.
Item E: Under Visitors to be Heard, representatives of CAFE and the Eagan Art House will be present to
address the Commission. An information packet provided by the Art House has been included in the
packet for Commission Members to review
Item F: Following Department Happenings by Superintendents Olson and Asfahl, Sports Program
Supervisor Rippe and Preschool Program Coordinator Champlin will present updates of their
programs.
Item G: There are no Consent Agenda items to review.
Item H: Wentworth Park is the one development proposal that will be reviewed by staff for compliance with
parks, trails, forestry, water quality and wetlands issues. A report is included in the packet for your
review.
Item I: You will note on the agenda that the Holz Farm Consultant Presentation has been deferred to the
July 14 meeting. Commission Members also asked to set a workshop session in July to continue
their discussion of alternative funding options.
Item K Coordinator Macbeth will provide a brief overview of water resources items that may be ofinteiest
to the Advisory Commission.
Item L: Subcommittees who have met since the May meeting may want to update the Commission on their
work efforts including the continued review of the Capom Art Park proposal. -A monthly update on
the community center construction will also be provided
Item M: Attached is information regarding the wetland buffer restoration project at Cedar Pond Park in
Eagan. A June 25 event will acknowledge the partners in this project and the wetlands educational
signage will be imvdW. A copy of the signage is included in the packet. A copy of the newly
published fishing guide is also enclosed for your information.
I.
ART HOUSE
INFORMATION
June 16, 2003
1VIISSION:
The Dakota Center for the Arts and Humanities (The Art House) is a community based
organization whose primary purpose is to develop, promote, and encourage participation in and
appreciation of the creative arts and humanities.
HISTORY:
The Eagan Arts and Humanities Council was formed in 1997 with a core group of
volunteers who formed a non-profit organization. This fledgling non-profit worked with the
Parks and Recreation Department to obtain the present facility and then through donations
renovated it. The facility was originally a ranch-style single family home that was converted into
a large class room, with a handicapped accessible bathroom and entrance. Local businesses
donated lighting fixtures, floor covering, paint, tables, chairs, toilet and sink. The city built the
entrance ramp and helped a group of volunteers with inside renovation. The facility became
known as "The Art House."
In 1997, three teachers were contracted and the first classes were held in the fall of that
year. Forty students attended that session. The Parks and Recreation Department partnered with
the organization to help promote its activities as well as coordinated class registrations. Class
registration tripled to 153 in 1998.
In 1998, the Dakota Center for the Arts in West St. Paul proposed to merger with the
Eagan Arts and Humanities Council. The Center was losing its facility in West St. Paul. The
merger was completed in August to the benefit of both organizations. The Dakota Center brought
to the merger a kiln and other equipment, plus several dedicated teachers and adult students. The
merger was registered with the Secretary of State and the surviving entity is the Dakota Center
for the Arts. Upon this merger, the Center inherited the legacy of being the oldest non-profit arts
organization in the State of Minnesota.
By 1999, the organization had 223 students and had received support through grants from
West Group, the Eagan Rotary Club, and Dakota Electric. A membership drive was also held.
In 2000, the organization received a grant from the Minnesota Regional Arts Council
(MRAC) to renovate the two car garage into the present day potting studio. That year MRAC
also granted the organization funding to create an "ART TRAII,ER' that brought art classes into
the community and targeted to low-income neighborhoods.
Also in 2000, the organization held an "Bxpressfest" featuring local musicians, and a
specially created "radio program" on the grounds of the Art House. Home Depot built the small
stage adjacent to the facility for this event. Class registration in 2000 nearly doubled from the
previous year to 436 and the Friday Night Music programs were started.
2000 saw the donation of the "Yankee Doodle Arts and Crafts Festival" to the organization.
All equipment and assets were given by Jill Andersen for that entity.
-15,
In February 2001, the Board hired a part time Director to manage the Eagan Art House. In
addition, the Art House employed seven artist instructors as its teaching staff. Both the
instructors and Director were hired on an independent contractor basis. Class registration
reached 729. The first "Yankee Doodle Arts and Crafts Festival" sponsored by the organizational
was held.
The Center has been governed by a dedicated group of volunteers who serve on its Board
of Directors. Board members have had various backgrounds, including those who are active in
the arts, are parents of children who attended classes at the Art House, and those who are
members of local business and school administrations. The Superintendent of the Parks and
Recreation Department traditionally serves on the Board.
CURRENT PROGRAMS:
A diverse number of programs and activities are offered at the Eagan Art House. Art
classes are offered year round and have drawn students ages three to ninety. Adult classes are
offered in ceramics, oil painting, acrylic painting, jewelry making, pastel, Art Start (a class for
beginning artists), watercolors, figure drawing, and Tai Chi. Classes for preschool and grade
school age children emphasize hands on learning and utilized pottery, sculpture, watercolor, clay,
drawing, collage, and beading. Classes available to more mature children include ceramics, oil
and acrylic painting, jewelry, pastels, watercolor, figure drawing, and Tai Chi. In addition, the
Art House offers several parent and child classes and other seasonal workshops. Past workshop
offerings have included tie-dyeing, card making, ornament and wreath making, book making,
puppets, and masks.
The Art House hires only experienced teachers who help to develop artistic skills and
encourage the creative process with the students. Class sizes are limited so each student can
have individual attention. Students often stay in the same class for several years, working on
improving technique and style. The Oil and Acrylic class offered by the Art House consists of a
core group of eight members that have painted together for 17 years.
In addition to high quality classes taught by artists, the Art House has begun to offer
several special events available to the community. Recently, the Art house has emerged as one
of the few gallery spaces available in Eagan. The Art House has begun using its main art studio
space to host gallery shows of local fine artists, including Kerry Kupferschmidt, a watercolor
artist from Apple Valley, MN and Doug House, an Eagan artist who does landscape pastels. In
addition to gallery shows, the Art House has hosted a free Friday night music series in the
summer months featuring several local Minneapolis musicians. On the last Friday of each
month, April through September, the ceramics studio is transformed into an intimate, candle lit
performance space.
Last spring, the Center further expanded its community arts leadership role by hosting the
Yankee Doodle Arts and Crafts Festival held annually in Eagan. The Festival draws thousands
of interested shoppers and features the art and crafts of many talented regional artists.
Based on the mailing information collected from past students, the vast majority of those
who have attended classes at the Eagan Art House live in the City of Eagan. As a result, the
audience for the Center's activities primarily comes from residents of Eagan. Other
communities, such as West St. Paul, Burnsville, and Apple Valley are represented in smaller
numbers. The audience also includes the artists that participate as teachers, performers, and
lecturers. The gender of the audience is mixed.
In some classes offered at the Art House, as many as 20 percent of the students are Asian,
reflecting a much higher average than community statistics. The Center has been fortunate to
have artists from varying racial and cultural backgrounds, such as an African American drum
performance and lecture.
The Center enjoys a public/private partnership with the Eagan Parks and Recreation
Department. Because of this partnership, all classes offered by the Art House are advertised in
the Eagan Parks and Recreation Department's publications, and the city of Eagan coordinates
registration. The Art House also collaborates with the Ring Around the Arts, Boy Scouts by
providing merit badge classes and Eagle Scout volunteer projects, and local chorus groups.
The Center has been supported by grants from the Eagan Foundation, the Eagan Rotary
Club, and West Publishing, a large corporation headquartered in Eagan. An average of over 120
hours of volunteer time is given on a monthly basis. All administrative and legal costs are
donated. Printing companies support the Center through free and reduced printing of Art House
class brochures, newsletters, and other publications.
~r
Dakota Center for the Arts (ART HOUSE) Strategic Plan
November 1, 2002- December 31, 2003
Goal One
Strategic Goal 1.0 Maintain and Enhance Programs
Objective 1.1 Increase educational challenges to students
Task 1.1.1 Offer Fine Arts Advanced Classes-Staff
Taskl.1.2 Keep variety in curriculum-Staff
Tack 1.1.3 Monitor other organization's program offerings-Staff
Objective 1.2 Increase marketing
Task 1.2.1 Create an Art Career Might - Volunteer
Task 1.2.2 Put Art House information on Community Cable - Parks and Rec.
Task 1.2.3 Purchase advertisements - Marketing Committee
Objective 1.3 Create two new program locations in the community
Task 1.3.1 Identify locations-Education Committee
Task 1.3.2 Schedule programs with co-sponsorships- Staff
Task 1.3.3 Utilize other program locations as a marketing tool-Staff
Objective 1.4 Increase availability and visibility of scholarships
Task 1.4.1 Write more grants for scholarships with a target of $1,000 new -
Staff/Fundraising Committee
Task 1.4.2 Create a scholarship procedure- Education Committee/Staff/Parks and Rec.
Task 1.4.3 Make the availability of scholarships more visible on brochures-Staff
Task 1.4.4 Make posters to hang in targeted areas announcing scholarships-Education
Committee
Objective 1.5 Monitor growth rate
Task 1.5.1 Keep records and plot charts.-Staff/Board Volunteer
Task 1.5.2 Communicate with Parks and Rec. about growth rate-Staff
Goal Two
Strategic Goal 2.0 Explore the Possibility of Building a New Facility
Objective 2.1.Establish a Facility Research Committee.
STRATEGIC PLAN FOR 2002-2003
VISION AND MISSION STATEMENT
MISSION:
The Dakota Center for the Arts and Humanities (The Art House) is a
community based organization whose primary purpose is to develop,
promote, and encourage participation in and appreciation of the creative arts
and humanities.
SHARED VISION:
THE DAKOTA CENTER FOR THE ARTS OPERATING AS THE ART
HOUSE AND AS AN INDEPENDENT 501 C(3) WILL LOOK TO THE
FUTURE WHEN IT MAY IIA. vE A NEW FACILITY WITH FULL TIME
STAFF THAT MEETS THE ARTISTIC NEEDS OF THE GREATER EAGAN
C0ARW NITY.
Task 2.1.1 Investigate options and possible partnerships-Facility Research Committee
Goal Three
Strategic Goal 3.0 Upgrade Present Facility to Meet Current Needs.
Objective 3.1 Upgrade present facility
Task 3. 1.1 Create improvement list- Volunteer Facility Coordinator
Task3.1.2. Work with the city to accomplish those improvements - Volunteer Facility
Coordinator
Objective 3.2 Keep "homey" atmosphere.
Goal Four
Strategic Goal 4.0 Maintain Positive Relationship with the City including the Parks and
Recreation (P/R) Department.
Objective 4.1 Keep city representation on Board
Task 4. 1.1 Renew Board Membership of the Superintendent-Board
Objective 4.2 Improve visibility
Task 4.2.1 Present Annual Report to Parks and Recreation Commission-Staff and
Board and P/R
Task 4.2.2 Add City Council and P/R Commission to mailing list-Staff
Objective 4.3 Create growth in tandem
Task 4.3.1 Communicate class offering Increase to P/R.-Staff
Task 4.3.2 Improve class registration procedure- Staff and P/R
Goal Five
Strategic Goal 5.0 Increase Board Membership, Functions and Involvement
Objective 5.1 Increase Board Memberships
Task 5. 1.1 Increase Board Membership by ten by November, 2002- Board
Objective 5.2 Increase Board Function
Task 5.2.1 Review role of Board as stated in By-Laws-Board
Task 5.2.2 Hold new Board Member orientation- Board and Volunteer
Task 5.2.3 Keep clear records on Board terms- Board
Objective 5.3 Increase Board visibility
Task 5.3.1 Display Board list in Art House and brochures-Staff
Task 5.3.2 Have an open house for students, parents, teachers introducing Board
Members- Board/Staff
Task 5.3.3 Increase Board attendance at activities
Goal Six
Strategic Goal 6.0 Increase Number and Effectiveness of Volunteers
Objective 6.1 Recruit at least 25 new volunteers
Task 6. 1.1 Appoint Volunteer Chair/Committee- Board
Task 6.1.2 Define job descriptions for Volunteers- Volunteer Committee
Task 6.1.3 Develop screening and training Procedures- Volunteer Committee
Task 6.1.4 Post Volunteer opportunities at Art House- Volunteer Committee
Task 6.1.5 Solicit Volunteers through Art House Membership- Volunteer Committee
Objective 6.2 Create recognition vehicles
Task 6.2.1 Create a recognition event-Committee
Task 6.2.2 Send thank yous for services- Staff
Task 6.2.3 Create Volunteer photo board at Art House- Committee
Goal Seven
Strategic Goal 7.0 Increase staffing to the equivalence of one full time person by January,
2002.
Objective 7.1 Secure staffing to cover 40 hours.
Task 7. 1.1 Explore the possibility of increased funding from the city to cover
additional cost - Board /Volunteer
Task 7.1.2 Create job description- Board/Volunteer
Task 7.1.3 Review financial projections and establish budget to estimate availability
of funds-Board and Treasurer
o.
Goal Eight
Strategic Goal 8.0 Increase Fundraising
Objective 8.1 Increase General Operating Revenue
Task 8. 1.1 Increase Memberships by $5,000- Membership Committee
Task 8.1.2 Increase Business/Corporate Sponsorship by $6,000- Marketing Committee
Objective 8.2 Increase Scholarship Dollars
Task 8.2.1 Increase by $1,000 through Grant Writing- Staff and Volunteer
Objective 8.3 Increase Revenue Generated by Art Fair
Task 8.3.3 Pay a coordinator of the Art Fair. Board
Goal Nine
Strategic Goal 9.0 Implement the Strategic Plan
Objective 9.1 Monitor and Review Progress of Plan every two months-Board
Dakota County Center for the Arts and Humanities
Estimated 2002 YTD Income and Expenses
YTD Estimates Based Partly on Percent of Change from First Three Quarters of 2001
Income YTD Budget Variance
Checkbook Balance 12/31/01 3,764.58 (3,764.58)
1 a Direct Public Support:
Individuals--Membership 1,175.00 2,000.00 825.00
Individuals--Donations 1,940.00 0.00 1,940.00
Signal Bank Donation--2001 100.00 0.00 100.00
West Group Grant--Books 1,000.00
Rota Club Grant 1,000.00 2,000.00 (1,000.00)
lb Indirect Public Support:
Class Tuition 58,500.00 35,700.00 22,800.00
Fund Raising:
Yankee Doodle Festival 5,600.00 14,080.00 (8,480.00)
Other (Garage Sale 0.00 800.00 (800.00
All Sts Lutheran Donations 1,620.00 1,620.00 0.00
1 c Gov Grants/ Busn Donations:
Met Re Arts Council Grant 3,741.00 1,000.00 2,741.00
Total 74,676.00 60,964.58 13,711.42
Expenses YTD Budget Variance
22 Attorney General Filing Fee 25.00 0.00 (25.00
26 Independent Contractors:
Instructors 35,000.00 26,000.00 (9,000.00)
Director 12,750.00 18,000.00 5,250.00
Summer Helper 1,500.00 0.00 (1,500.00)
31 Acct/Banking Fees 50.42 50.00 (0.42)
33a General Operating Supplies 1,450.00 820.00 (630.00)
Office Supplies 4,200.00 0.00 (4,200.00
33b Class/General Art Supplies 5,150.00 3,000.00 (2,150.00)
34 Telephone 680.00 1,900.00 1,220.00
35 Postage 2,400.00 500.00 (1,900.00
36 Occupancy/Utilities: 5,000.00 277.17
Electricity 1,700.00
Heating Fuel 1,000.00
Sewer and Water 62.83
Cleaning 1,960.00
37 Equipment Maintain/Re air 127.00 150.00 23.00
38a Printing 61.20 150.00 88.80
38b Advertising 320.83 300.00 20.83
43a Insurance 465.00 430.00 35.00
43b Chamber of Commrce Membrsh 264.00 250.00 14.00
Total 69,166.28 56,550.00 (12,616.28)
Checkbook Balance 12/31/01 3,764.58
Estimated YTD Income 74,676.00
Estimated YTD Expenses (69,166.28)
Estimated YTD Balance 12/31/02 x9,274.30
Eagan Art House
Annual Student Enrollment
1000
i
800 `
a
700
600 - - -
500 - _ -
WIN
400- Rai
300
IRV
200
100
0
1998 1999 2000 2001 2002
Year
A
MEETING SUMMARY
- city of 0099
APRC WORKSHOP
CAPONI COLLABORATION, OPERATIONAL APPROACH
05-01-039 7:00 PM
APrC Present: Dorothy Peterson
Richard Pletcher
Joe Bari
Liza Perry
Staff Present: Ken Vraa, Director of Parks and Recreation
Paul Olson, Superintendent of Parks
Beth Wielde, Research and Special Projects, Parks and Recreation
Others: None
DISCUSSION OF OPERATIONAL APPROACH
• Dorothy Peterson opened the meeting with the intent of reviewing, understanding, and
ten determining what changes or recommendations should be made in regards to the
operational proposal.
• Parks and Recreation staff will serve a liaison function only. The liaison could present
programming ideas to the Board.
• Liaison roles generally work well, especially when it is clear a) whose interests are being
represented, and b) when both the liaison and the Board are clear about their roles.
• Operational definition encompassed programming, registration, conducting activities, and
possibly publicity.
• There is a precedent of publicizing non-City public programs. The Eagan Art House is
publicized in the "Discover Us" brochure.
• There was concern expressed over possible confusion by having the City publicizing some
programs at the Art Park but not all pograms. Why not be "one stop shopping."
• For the Eagan Art House, an administrative fee of $5, kept by the City, is attached to each
registration taken.
• Taking registrations for outside organizations uses City clerical staff time.
Average Enrollment - 2000
Eagan Art House
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Average Enrollment - 2001
Eagan Art House
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Department Happenings
June 16, 2003
RECREATION DIVISION
• Friends of the Farm continue to work with Brauer and Associates on the Long Range planning process. A
final report is expected to be completed soon.
• The Eagan Art House is experiencing its largest summer program registration ever.
• Plans are well underway for the annual Fourth of July Fun Fest event This year's events are taking place on
the new grounds of Central Park Activities include: parade, carnival, food booths, classic car show, street
dance on Thursday evening July 3'~ tours of the Community Center, Fireworks and more.
• The Eagan Arts Festival (Formerly the Yankee Doodle Arts Festival) is scheduled for June 21-22 at Skyhill
Park. This event is provided by the Eagan Art House.
• All athletic sites are busy. Several weekend tournament events have already taken place. We again continue to
receive high marks for the combination of quality field conditions, on site service and adminishative support
to make these events successful.
• Plans are underway for the fall edition of the "Discover" activities brochure. This edition will be delivered
during the week of August 11I,.
• Summer softball is half way through the season. Teams are now registering for region/state tournaments.
• Sand volleyball is a few weeks into the season. Monday nights has been rained out twice already, but games
have been rescheduled for the teams.
• Fall softball information has been mailed to returning teams and new inquiries. Returning team registration is
July 7-11 and new team registration s is July 14-18.
• Initial planning for fall basketball, touch football and volleyball has begun. Information will be available July
1.
• Summer Preschool begins on June 16`s. Over 400 children are registered throughout the many classes and
camps being offered
• Puppet shows begin on Friday June 20 h at Trapp Farm Park. Puppet shows are free and the schedule can be
viewed online at www.citvofeagamcom
• New partnerships are being established for fall program development in after school options. Eagan Athletic
Association was open do discussions about partnerships and program development A fishing clinic to Mille Lacs
Lake is taking place June 23. This program is a partnership with the In Fisherman Club, Burnsville, and
Rosemount
• Wescott Commons and Quarry Park summer programs are being designed to look like the summer in the Park
Series. Our partners this summer for both these sites and a few others include the Eagan Art House, U of M
Extension and the Dakota County Library . On site registrations have been occurring, registration is low but
expected to increase.
• Teen Programs: 15 films have been submitted for the film festival. The early summer teen programs like rock
climbing and cable are filling.
• The Third Battle of the Bands for High School takes place in Apple Vall ey at the teen center. The final Grand
Battle is at the Dakota County Fair on August 5.
• The most successful programs are the ones that we are working inter-agency on promoting and running.
• Eagan Teen Advisory Board has submitted suggestions about a teen survey to the Director of Parks and
Recreation. They are intending on collecting data this summer. They are involved with a number of fundraisers
and socials this summer: 1) Film Festival Concessions on June 21 & 22; 2) Kettle Com booth during 4s' of July
with the Eagan Healthy Community Initiative; 3) clean up duty after the 0 of July festival; 4) Teen night at
Cascade Bay August 15; 5) teen dances at the Community Center September 12.
• 65 seasonal summer employees have been spending a week in training. Training includes City policies, youth
development, behavior, practical games, team building exercises, Police information on child prdtection and safety
and Human Resources on Administrative messages including, harassment, conceal and carry , and professionalism.
• June 16 summer programs begin in the parks. Over 1000 children of various ages are registered.
PARKS DIVISION
• Staff participated in the recent "Community Services " open house held at the Civic Arena. Several pieces of
equipment were put on display as well as informational maps (including the CIP) and charts. With the event
being "hands-oe, the large mowers and tractors quickly became popular backdrops for photographs of fuUrre
park employees at the wheel. The display of vandalized equipment generated much discussion and many
second looks.
0:.
• The Open Space Evaluation project being completed by the Dakota County SWCD is progressing smoothly.
To date the area wide analysis, boundary identification and refinement of the land cover classifications have
been completed. Remaining tasks include finalizing the identification of the primary corridors, identifying
connections and barriers, and landowner identification. Completion of the project is expected within the next
month.
• Staffhas begun work on the installation of a new playground structure at Pilot Knob Elementary School. The
equipment was purchased by the school after a lengthy fund raising campaign. The installation of play
equipment at the school is part of the City's long standing agreement with the local school districts to work
cooperatively to make recreational opportunities, including play structures, available to the public. Staff from
the district assisted with the removal and will be installing the safety surface.
• The new play equipment identified in the 2003 CIP for Rahn, O'Leary and Walnut Hill Parks has been
ordered. Park staff will begin installing the equipment upon completion of the Pilot Knob project.
• The contractor has made good progress at Thesher Fields. All rough grading and utility work has been
completed Nearly all of the curbing and base material in the parking lots and driveways has been installed To
date the only disappointment has been the lack of topsoil available on site, essentially there is none. Staff has
been working with the contractor to import additional topsoil fill from other sites to make up for the absence
of on site material, with the only cost being that of the trucking. The project remains well under the original
cost estimate. The projected opening remains fall of 2004.
• The park maintenance worker vacancy created by a recent resignation will most likely remain unfilled into
next year in keeping compliant with the City Council's recent hiring "freeze". The duties of the position have
been shifted to other regular employees and/or reprioritized.
• Park staff has is in the midst of several routine but essential maintenance programs including irrigation system
repairs, trail maintenance, turf care and athletic field maintenance. Nearly all seasonal employees have now
started, there are many "green' employees this year, necessitating extra training time.
• The architect for the Thomas Lake Pavilion renovation is working on the final plans and specifications. There
have been several meetings with staff to review concepts and discuss materials. The pavilion will be closed
for the year beginning the week of July 7's. Demolition and soil correction will begin shortly thereafter. City
staff will be serving as the general contractor for the project, hiring out to contractors for the completion of the
project elements.
• Park staff intends to begin construction of the new Central Park gazebo within the next week. The structure is
designed for year round use with removable windows. It includes a system to temper it for winter use as a
skating shelter.
• Water Resources and Utility Maintenance staffs spent most of 4 days removing aquatic plants from Fish Lake
during the early part of June. During this time of year, curleyleaf pondweed, a non-native plant, is at
maximum growth, so it is important to time the harvesting to collect as much as possible before it dies back in
late June and early July. More than likely, the City will return to Fish Lake later in the summer when other
plant species grow to capacity.
• The City's Water Resources and Parks Maintenance divisions worked together to install a new fishing pier at
Thomas Lake Park during the first week of June. Similar to the other 3 piers in the city, the Thomas Lake pier
was provided by a grant program of the Minnesota Department of Natural Resources. The installation was just
in time for the annual MinnAqua Fishing Clinic, which was held this year at Thomas Lake Park on June 7.
About 35 young people participated in the fishing activity at the park.
• Alongside the area of the fishing pier, during the week of June 9, the City developed the access to Thomas
Lake in order to launch the plant harvester most effectively. Twelve-foot wide concrete "planks" were
installed to provide a firm foundation for the harvesting equipment.
• On June 25 at 10 a.m., the City's Communications Department is coordinating a press conference to celebrate
the completion of the demonstration project to restore Cedar Pond, create rainwater gardens that act as natural
filters, add a wetland buffer, and make stormwater improvements for flood control. This project is a good
example of what is possible with citizen volunteers, and a state-county-local partnership. In addition to brief
remarks, there will be several visual demonstrations including a "frog release," an actual demo of how water
travels through the rain gardens, volunteers maintaining wetlands along the shore, and water sampling activity
out in the pond. Mayor Pat Geagan will be master of ceremonies at the event.
Date: June 16, 2003
Agenda Item: F-1; Adult Sports & Concessions
Program Report
Action
City s and MEMO Attac meats
Parks and Recreation
AGENDA ITEM: ADULT SPORTS & CONCESSIONS PROGRAM REPORT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: SONYA RIPPE, SPORTS PROGRAM SUPERVISOR
ITEM OVERVIEW: Review of adult sports and concessions programs from September, 2002 through
June, 2003 and the upcoming fall 2003 season.
FALL 2002
Fall brings the opportunity to participate in basketball, co-rec soccer, softball, touch football and
volleyball
Basketball is offered in the fall and winter seasons. Gym space is allocated from Community
Education #196. The fali season typically runs from mid-September through December. Men's 5-
on-5 leagues had 14 teams participate between Sunday and Wednesday evening at Black Hawk and
Dakota Hills Middle Schools. The leagues were officiated by Cliff Lake Officials alohg with 2-3
seasonal scorekeepers.
Co-Rec Soccer, which is a rotating South of the River Recreators (SORR) league, had 12 teams
participate last fall. Games were played at Lexington-Diffley soccer fields with Urule Igbavboa
assigning the officials. The next stop is Farmington.
'Tall ball" is held at Northview Athletic Fields 14. Northern Officials Association continues to
provide umpires for the softball leagues. The fall league offers over 10 leagues to choose from on
Monday through Thursday evenings. There were a total of 78 teams that participated in Men's
(41), Co-Rec (22), Women's (3) and Men's One-Pitch (16) leagues last fall. A total of 393 games
were played during the fall season.
Touch Football is another opportunity available in the fall. This program has 8 teams participate at
Goat Hill Park on Wednesday evenings. There were 34 seasonal officials hired to. officiate this
league.
Volleyball leagues are also available in the fall and winter seasons. Gym space is allocated from
Community Education #196. The fall season typically runs from mid-September through
December. Men's Power had 6 teams registered, Women's had 15 and Co-ed had 33 teams.
Men's and Women's leagues play on Tuesday evenings at Black Hawk and Dakota Hills Middle
Schools. Co-ed Power and Beginning Officiated leagues play on Friday evenings at Black Hawk
and Dakota Hills Middle Schools. Deerwood Elementary School is the location for the Co-ed
Recreational league. Metro Volleyball Officials Association assigns the officials for the leagues.
WINTER 2003
Winter brings the opportunity to participate in basketball, boot hockey, broomball, 4-on-4 hockey
and volleyball.
The winter basketball season runs from early January through mid-March. Men's 5-on-5 leagues
had 24 teams participate between Sunday and Wednesday evening at Black Hawk and Dakota Hills
Middle Schools. These leagues were officiated by Cliff Lake Officials along with 2-3 seasonal
scorekeepers. Men's 3-on-3 had 6 teams participating on Wednesday evenings at Black Hawk
Middle School for this unofficiated league.
Boot Hockey offers men the opportunity to participate in a recreational league on Saturday
mornings. There is one official per game with the league playing on the east and west rink at Goat
Hill Park. Two officials are hired as seasonal employees to officiate league games. For the second
year, this league offered weekly double headers instead of just single games. Eight teams
registered for this program. An independent league rented Sky Hill Park on Wednesday evenings
for the second year in a row.
Broomball is available to men and women during the winter season. Men's leagues are available
on Sunday and Monday evenings at Rahn Park. For the 2003 season, 13 teams participated during
those two nights of play for a six-week season. Co-Rec broomball is available on Friday evenings
as a cooperative league between the South of the River communities. Burnsville and Eagan
administer and host this winter league. Games are played at North River Hills Park in Burnsville
and Rahn Park in Eagan. Twenty-four teams participated this winter. There are 3-4 officials hired
to officiate the men's and co-rec broomball leagues. A Co-Rec Tourney was held after the season
ended for the first eight teams registered from the league. The one day tournament was held at
North River Hills in Burnsville with eight teams registered.
4-on-4 Hockey is a recreational league available for men on Wednesday evening at Rahn Park.
This past winter 3 teams participated in a six-week season. The league is unofficiated with teams
playing 4-on-4 using a goal board.
The winter volleyball season runs early January through mid-March. Men's Power had 7 teams
registered, Women's had 20 and Co-ed had 34 teams. Men's and Women's leagues play on
Tuesday evenings at Black Hawk and Dakota Hills Middle Schools. Coed Power and Beginning
Officiated leagues play on Friday evenings at Black Hawk and Dakota Hills Middle Schools.
Deerwood Elementary School is the location for the Co-ed Recreational league. Metro Volleyball
Officials Association assigns the officials for the leagues.
SUMMER 2003
The concessions program is leveling off. Deb Buntjer continues to oversee the concessions
operation as a Program Assistant. This has been a tremendous asset for the program. There is
currently 20 staff working with this program.
Both concession stands will keep busy this summer between leagues and tournaments. Staff is
needed for league nights on Sunday through Friday evenings plus 3 weekend tournaments at
Northview. "The Dugout" is open Monday through Thursday evening plus 3 weekend
tournaments.
Weekend events included:
Two game Tune-up at Northview April 19
9'h Grade Fastpitch Tournament at Lexington-Diffley May 3
Baseball State Tournament at Lexington-Diftley July 19-20
EAA All-Star BB Weekend at Lexington-Diffley July 26-27
Men's D Region IV Tournament atNorthview August 9-10
Health Partners Softball Tournament September 6
Co-Rec Sand Volleyball was offered for the summer season at Rahn Athletic. The league was
offered on Monday and Wednesday evenings. A total of 17 teams registered between the two
leagues.
Summer softball is a six-month project from registration to the completion of the league. A total of
204 teams are competing in 27 leagues playing Sunday through Friday evenings at Northview and
Lexington-Diffley Athletic Fields. Eagan Parks & Recreation continues to work with Northern
Officials Association to provide umpires for the softball leagues.
A few changes were implemented based on evaluations from last year.
➢ Women's D Upper increased from 12 to 18 games.
➢ Men's D East increased from 13 to 18 games.
➢ Co-Rec Upper on Tuesday increased from 13 to 18 games.
A Men's D Red increased from 13 to 18 games.
A Men's D Blue increased from 13 to 18 games.
➢ Men's Corporate Lower increased from 13 to 18 games.
➢ Co-Rec Silver (used to be Co-Rec Upper on Friday) increased from 12 to 18 games.
Eagan will be hosting the Men's D Region IV Recreational Tournament for the Minnesota
Recreation and Parks Association. The tournament will be held on August 9-10 at Northview
Athletic Fields.
South of the River Recreators are offering a Co-Rec Kickball league this summer for adults 18 and
older. Apple Valley is administering the league with 5 teams currently registered for this first time
league. Game will be played at Johnny Cake Ridge Park in Apple Valley starting Wednesday,
June 4.
UPCOMING FALL PROGRAMS
Registration materials are out for Fall Softball.
❑ Basketball, Touch Football and Volleyball information will be available by July 1.
❑ Eagan Parks & Recreation will be hosting the MRPA Men's Touch Football State Tournament
on October 10-11, 2003 at Northview Athletic Fields.
ATE
Beams r~vt ~ai ~aga~c
PO Box 22002 • Eagan, MN 55122 • www.cafeagan.org
April 29, 2003
Terry Davis, Chair
Eagan Advisory Parks Commission
3830 Pilot Knob Road
Eagan, MN 55122
Dear Mr. Davis:
On behalf of all of the members of Clean Air For Eagan (CAFE), I want to thank you and the other
members of *,he Eagan Advisory Parks Commission, for adopting a tobacco-free parks policy for our
community.
As a pediatrician I am very concerned about the tremendous negative health consequences of tobacco
use and secondhand smoke exposure. Nearly 90% of adults who smoke began before they were age
18. Having places where people are free to smoke serves as a strong predictive factor for youth
tobacco use. In addition, it reinforces the misperception of youth that most people use tobacco and that
it is perfectly acceptable. In addition, secondhand smoke is very harmful to everyone's body, indoors
or outdoors, especially the developing bodies of children.
I firmly believe that the tobacco-free parks policy adopted by Eagan will go a long way to reducing the
all too frequent exposure of our youth to tobacco when they are using the City's recreational facilities.
Now they will begin to get the message that participation in healthy recreational activities does not fit
with the use of tobacco.
Again, on behalf of CAFE, and all of the citizens of Eagan, thank you taking action to protect the
health of Eagan youth and families.
Sincerely,
David Griffin, M.D.
C
or
g
=WWWI
2395 University Avenue West, Suite 310, Saint Pain, Nuns m 55114-1512, voice: 651.646.3005 lac 651.646.0142 emai:arwmn@arwm.org
April 28, 2003
Terry Davis, Chair
Eagan Advisory Parks Commission
3830 Pilot Knob Road
Eagan, MN 55122
Dear Chairperson Davis:
Tobacco-Free Youth Recreation, a program of the Minnesota Youth Tobacco Prevention
Initiative, would like to congratulate the City of Eagan for adopting a tobacco-free policy for
Eagan's outdoor recreational facilities during youth activities. Thank you for demonstrating
your understanding of the importance a tobacco-free policy has on reducing youth tobacco use!
We are pleased to provide the City of Eagan with 30 metal tobacco-free signs for your park
property. These signs will help you communicate your tobacco-free policy to the citizens of
Eagan. We also encourage you to inform Eagan's youth organizations and agencies about this
policy by distributing the policy to them.
Both Tobacco-Free Youth Recreation and the members of Clean Air for Eagan look forward to
working with the City of Eagan on future youth tobacco prevention or other health promotion
initiatives. Please contact me at (651) 646-3005 or Pat Stieg, Dakota County Public Health, at
(651) 554-6184 if you have any questions.
Sincerely,
C ( ~
Brittany Meyer
Program Director
Tobacco-Free Youth Recreation
cc: Pat Stieg
Sc 3
A
"POO' MEETING SUMMARY
- city of oaga
APRC WORKSHOP
CAPONI COLLABORATION, OPERATIONAL APPROACH
05-01-039 7:00 PM
APrC Present: Dorothy Peterson
Richard Pletcher
Joe Bari
Liza Perry
Staff Present: Ken Vraa, Director of Parks and Recreation
Paul Olson, Superintendent of Parks
Beth Wielde, Research and Special Projects, Parks and Recreation
Others: None
DISCUSSION OF OPERATIONAL APPROACH
• Dorothy Peterson opened the meeting with the intent of reviewing, understanding, and
ten determining what changes or recommendations should be made in regards to the
operational proposal.
• Parks and Recreation staff will serve a liaison function only. The liaison could present
programming ideas to the Board.
• Liaison roles generally work well, especially when it is clear a) whose interests are being
represented, and b) when both the liaison and the Board are clear about their roles.
• Operational definition encompassed programming, registration, conducting activities, and
possibly publicity.
• There is a precedent of publicizing non-City public programs. The Eagan Art House is
publicized in the "Discover Us" brochure.
• There was concern expressed over possible confusion by having the City publicizing some
programs at the Art Park but not all pograms. Why not be "one stop shopping."
• For the Eagan Art House, an administrative fee of $5, kept by the City, is attached to each
registration taken.
• Taking registrations for outside organizations uses City clerical staff time.
• Precedent was set by publicizing Art House programs. Perhaps as programs expand,
registration administration will be sent back to the Art house. However, it may be
mistaken by the public that if a program is advertised in "Discover Us," that it is a City
program.
• Only public programs would be advertised by the City, if that is what the Art Park Board
feels that is essential. Macalester classes taken for credit by students would not be
advertised in "Discover Us." The Caponi Art Park Board would need to recognize that
"Discover Us" is not the only way to publicize things.
• There was discussion about implementing a charge per page to publicize in "Discover Us."
This would need to be written into the collaborative agreement.
• City would not be responsible for maintenance.
• Events that are held by the City on Caponi properties would work similar to the way they
do at this time. Special maintenance setups would be the responsibility of the program
coordinator of the Art Park Board.
• Other opportunities for publicity exist, such as through the School District/ Community
Ed.
• Cooperative programs may be staff recommended. Some programs may be appropriate to
recommend.
• Process: staff discussed program with liaison. Liaison approaches the Caponi Art Park
Board with the idea. In some cases, when appropriate, the liaison may negotiate program
with the Caponi Program Director.
• The subcommittee agreed that the Caponi Art Park present a report to the APrC on an
annual basis. This will allow the APrC to view their budget (and possibly the IRS
request), to make sure the collaboration is still a feasible opportunity. The reports would
be made to the APrC rather than Council.
• The subcommittee did not see the need to change the organizational flow chart as
presented in the proposal.
• Once the Board is in place, the Trustees will serve in a more "silent partner" capacity, and
be responsible for filing the Articles of Incorporation.
• Terms will be staggered, and term limits will be decided by the Board. 3 year terms, until
successors are elected.
• The City of Eagan has never purchased property on a Contract for Deed. Acquiring the
10-acre piece on Contract for Deed is risky, since the title stays with the original owner
until full payments have been made. It is possible, if funding falls through, that the City
may not gain anything by using this method.
• The next meeting of the Finance group will likely be on the 21' of May. Much of the
discussion will focus on the impact of State LGA mandates. Whatever method the
Finance group comes up with, it will need to be packaged in a way that is acceptable to
Tony Caponi.
• Note: Copies of the Articles of Incorporation and By-Laws for the Art Park Board and
Trustees were distributed to attending subcommittee members. These will be given to the
remaining APrC members in their meeting packet.
MEETING SUMMARY
oitg of oogo
APRC WORKSHOP,
CAPONI FUNDING
04-30-039 5:30 PM
APrC Present: Terry Davis, Chair
Joe Bari
Margo Danner
Liza Perry
Ken West
Staff Present: Beth Wielde, Research and Special Projects, Parks and Recreation
Others: Gene VanOverbeke, Director of Administrative Services
DISCUSSION OF FUNDING ISSUES
• Director of Administrative Services VanOverbeke was asked to detail the options
available for the purchase of Caponi land. He noted that referendum was the most
obvious source for funds.
r, 4
• Conservation easements would still require money up front.
• Raising funds 1"not the primary problr , paying back t is.
Gene t FundsLurce have been ed in the past, pr arily through Comrnp inity
Investment Fu This is intended r projects with community-wide benefit.`
• Thf,Aue fisc *sis was scuss4 in relation ;acrquinng funds through grants and
municipal inco Overa _0 will decrease, but end of year funds will still need to
balance. _
• Tax levy may limit the referendum options.
• Referendum could be submitted as a market value referendum rather than tax capacity.
Market value referendum increases the tax burden on residential units while tax capacity
focuses more on industrial and commercial.
• Bond issuance is not exclusively through referendum. There are some unique cases where
this happens, such as Economic Development Authority bonds. Economic development
stimulation must be proven. VanOverbeke does not see a non-referendum bond issuance
applying in this case.
• In order to use General Fund monies for acquisition, Council action is required. Using
General Fund allocation will reduce the amount allocated to other areas, such as parks
general maintenance, public safety, streets, etc.
• VanOverbeke discussed referendum hurdles, such as the more money requested of
taxpayers, the less likely they are to pass the bond. Piggybacking on the recent Dakota
County referendum may reduce chances.
• Contract for Deed would have to compete with operations for levy funding. That, too, is
a Council decision.
• The two parcels Caponi is suggesting for City acquisition may need to be treated as 2
separate pieces, rather than the sum of its parts.
• Suggestion: Purchase option on the northern 10 acres, use referendum for the rest.
• Grant opportunities should be pursued whenever possible. There may be some difficulty
in obtaining grant monies through the state due to the current economic crisis.
• Grant applications may be able to argue a continuation of Patrick Eagan Park (in the
northern 10), or Metro Greenway, depending on the results of the study currently being
undertaken by the SWCD.
• Contract for Deed does not mean losing an option on the property. However, the issue
with Contract for Deed is whether the City has the authority to do it. The.oontract would
allow the title to remain in Capon's name until all payme have been made
• J. Bari inquired F ands used from the re vel would nee to be paid back. Va erbeke
said it would be to Council's discretion. Council man es end balances eac year
4P ant
must be 30-35% next y_'s expends es.anOverbe then described the ciples
of budg' mainte ce.
Acquisi . gran can not applie r Onceh o the property. The perty
can be-finder opt as gran are ap ed for.
y Concern was expressed over the current economic situation and that it might not support
the project. Feasibility needs exploring regardless.
• APrC ideas must be packaged in a way that is acceptable to Caponi and still allow option
exploration if funds can not be given immediately for both pieces.
• Commissioner West noted the importance of keeping the other parks in the system in
mind, that while Capon is important, it must be examined in the context of the whole park
system.
• The group decided the northern 10 acres is the best return for the money at this time, and
although the southern 20 is desirable, purchase of both may not be feasible all at one time.
• There was discussion of the intent for use of the pieces, whether they will remain
untouched open space or active, and what Caponi may have in mind.
• Concern was expressed about not yet knowing where the southern 20 will lie in regards to
the Metro Greenway study currently being conducted by the SWCD>
• Overall, priority is placed on the northern 10, while options for the southern 20 will
continue to have purchase options explored.
• It was noted that because of the current economic situation, the project can not be
approached as an "all-or-none."
• Insurance issues were taken out of the discussion, as this would not be part of the APrC
responsibility.
• The group desired to show support for the collaboration by purchase of the northern 10
and option of the southern 20. The Board would then need to pursue additional funds for
their remaining ventures.
• The smaller the amount initially needed, the more likely it will be that funds can be raised.
• It is unknown whether a referendum will be possible without knowing the upcoming levy
limit.'
k
• Funding may initially come from grants, CIP cuts, and options on the property.-Bilt funds
not available for 30 acres at one tim °
• ogramng was y dissed.
• [.Ue group ggest a meetg% on May "to continue the ssion.:i
Date: June 16, 2003
Agenda Its: F-2; Preschool Program Update
Action
Information X
City of Eagan MEMO Attachments
Parks and Recreation
AGENDA ITEM: F-2; PRESCHOOL PROGRAM REPORT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: HOLLY CHAMPLIN, PRESCHOOL PROGRAM COORDINATOR
ITEM DESCRIPTION: Review and highlights of the preschool program
BACKGROUND/HISTORY:
The Parks and Recreation Department welcomes preschoolers to a wide selection of quality
preschool programs. The program's focus is on the social development of children ages two
through five years old. Participants benefit by developing their social skills through play, art
projects, stories, songs, games, and outside play. Participants are provided the opportunity to
develop their independence, self-help and sharing skills and learn to follow directions.
The program called "Tiny Tots" began in July of 1978 with 37 children at Rahn Park shelter
building and continues to serve the community at five different sites with sixteen different
classes to choose from during the school year. The "Tiny Tots" class still remains popular,
the class meets two days a week. "Just for 5's" is a class for children that are in their pre-
kindergarten year and the class meets three days a week. "Wacky Wednesdays" and "Friday
Friends" are both one day a week classes. Each year new classes begin in January, March,
June and September.
The preschool program is funded through user fees. Class fees cover instructor's seasonal
salaries, regular salaries and supplies.
REVIEW:
The past school year provided many opportunities for children to participate in the preschool
program.
• Fall session, which ran September 9a' -December 13a' registered 176 children in 15
different classes; the Program was at a 75% capacity. Goat Hill Park, Bridle Ridge
Park, Sky Hill Park and Rahn Park Shelter buildings were all utilized.
• Winter session ran January 6°d - March 14 h and saw numbers increase with 186
children registered in 12 different classes, the program was at an 84% capacity; all
four buildings were again utilized.
• Spring session ran March 2e -May 30'x, registration numbers increased with 207
registered participants in 16 different classes, the program was at an 85% capacity; and
five buildings were utilized.
HIGHLIGHTS:
• Fall Open House
• Addition of Adventures Series class
• Eagan Fire fighter visits
• Field trip to Sponsel's apple orchard in Jordan
• A costume parade for the Eagan Senior's group
• Annual "December Fun" parties at the park sites
• Field trip to the Children's Museum in St. Paul
• Addition of Quarry Park Tiny Tots class
• Sneak Preview Field Trip to The Blast
• 4rd Annual Track and Field Day
• End the school year all family picnic at Blackhawk Park
CURRENT HAPPENINGS:
The summer session begins June 16th and will run through the end of July. The session began
with a summer kick off Open House at the Civic Arena. Program participants and parents
were invited to meet the staff hand in their paperwork and enjoy popcorn and prizes.
Programs are being held at Goat Hill Park, Bridle Ridge Park and Rahn Park Shelter Building
this summer, with 193 children registered. Camps will be held in August at Goat Hill Park,
providing opportunities for another 192 children to participate. Four new classes are being
offered at the Community Center this summer, with 140 children registered. "Little Sorties",
"Movement Mania," "Creative Stories," and "Friday Fitness" classes will run June 16
through August 22nd at the Community Center.
UPCOMING EVENTS:
Our 2003-2004 school year will begin with the Fall Session's open house On September 3rd,
and classes will start September 8d'. Fifteen different classes will be offered and the
opportunity for 240 children will be able to participate. Registration began May 20d`, and the
registration numbers increase daily. Parks and Recreation will continue to accept registrations
until August 30. The participants will have the opportunity to attend a field trip to Sponsel's
apple orchard in Jordan. A costume parade for the Eagan Seniors will take place this fall,
firefighter visits-and "December Fun" parties in December. New classes will be offered at the
Community Center this fall, Music, Art and continuing the popular "Little Sporties" class.
STAFF:
The preschool program has eight very experienced staff members during the school year that
return year after year. Instructors have many years of experience in early childhood. Twelve
staff members are hired for the summer, eight returning staff and four new staff people. The
preschool staff is comprised of experienced individuals committed to providing preschoolers
with a positive, creative atmosphere to develop their social skills. Staff members are trained
in First Aid, CPR, child protection, problem solving,, team building and City of Eagan policies
and procedures.
PUPPET WAGON:
The puppet wagon has eleven shows planned for this summer. Five seasonal staff will help
perform the shows this summer. These staff members also work in other program areas. The
puppet wagon will also be at the Fourth of July event. The puppet wagon provides free,
entertaining theater for families at a variety of Eagan's parks. A "behind the scenes day" for
children ajes 7-9 will be held in July. A junior puppeteer camp is planned for August
through 8 , for children ages 7-9.
VISION FOR THE PROGRAM:
To continue to provide quality programs as well as expand the program for preschool aged
children at the Community Center in cooperation with fitness classes.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This report is for informational purposes.
Date: June 16, 2003
Agenda Item: H-1; Wentworth Park
Generation 2 Inc.
Adios X
Information
Attachments X 1. Location Map
*Parks Eagan
nd Recreation MEMO 2. Site Plan
3. Prelitn n Plat
4. Preliminary Grading Plan
5. Tree Preservation Plan
6. Replacement Plan
AGENDA ITEM: H-1; WENTWORTH PARK - GENERATION 2 INC.
TO:' ADVISORY PARKS CONMUSSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Wentworth Park development.
BACKGROUND/HISTORY:
The applicant is requesting a Preliminary Planned Development approval for seven "town
offices" and a Preliminary Subdivision to create 8 lots on 2.82 acres (Wentworth Park) on
property legally described as Outlot A, Prairie Oaks, located south of Cliff Road and west of
TH 77 (Cedar Avenue) on Slater Road in the NW'/4 of Section 31.
The site is currently vacant. Significant trees cover the property. A Type 2 wetland extends
north and south along the west property line, which abuts Slater Road. A 30 foot sanitary
sewer easement extends along Slater Road. The parking lot for the office building on the
property to the north (Lot 2, Block 1, Prairie Oaks) was extended to the property line to
provide access to the subject site.
Clearly, the combination of existing woodlands, wetland, and topographic change make this
a very challenging site to develop.
Proposal - The applicant proposes to develop the site with seven two level walkout "Town
office" units. The offices will be housed in units that have a similar appearance as attached
townhomes. The units will be grouped with four units together and three units together.
Each unit will be individually platted and the remaining land will be managed by a self-
governed association, which will oversee the maintenance of the area.
PARKS AND TRAILS DEDICATION:
This development would be subject to a cash parks dedication and a cash trails dedication.
TREE PRESERVATION:
A tree inventory submitted with this application indicates that there are eighty-nine (89)
significant trees in the inventory. Individual tree size and species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Bur Oak 14" 67'J-29.5" 61 69%
Black Cherry 9" 6"-12" 14 161%
Cottonwood 14" 13"-15.5" 8 90/0
o'Z~,
The balance of the tree inventory is comprised of box elder and willow trees averaging 14" in
diameter. The development as proposed will result in the removal of forty-nine (49)
significant trees (54.4 % of the total). According to the City of Eagan Tree Preservation
Ordinance allowable tree removal for this type of development proposal (single-phase,
multiple-lot, commercial) is set at 47.5% of the total significant trees. With a proposed
removal greater than the allowable amount, there is required tree mitigation for this proposal.
Required tree mitigation calculates to twenty-eight (28) category B trees, or an equivalent
combination of Category A or Category C trees.
In an attempt to maximize tree preservation, the applicant intends to preserve thirteen trees
adjacent to parking lots and/or buildings where some amount of encroachment (grading) will
occur inside the trees critical root zone (CRZ). According to the City of Eagan Tree
Preservation Ordinance, there is to be no grade change or construction activity inside this
CRZ. To ensure survival of these preserved trees, staff is recommending that a long-term
tree survival plan be prepared by a certified arborist and implemented on all trees with
encroachment into the CRZ.
WATER QUALITY/WETLANDS:
This 2.8-acre development would be located in the City's A -watershed, in the southwest
corner of Eagan, near to the boundary with Burnsville. The development proposes to meet
the City's water quality requirement to treat stormwater runoff from the site by directing
stormwater to a treatment basin to be constructed in a wetland on the parcel.
Requirements for volume and area of water quality treatment ponds are based on the
impervious proportion of proposed developments (i.e., land covered by buildings, parking
lots, driveways, and walks). Therefore, a minimum wet-pond volume of 0.23 acre-feet
covering an area of 0.15 acres would be needed to treat the stormwater generated by this
development.
There is one 0.4-acre wetland on the parcel. Under the classification system of the Fish and
Wildlife Service, it is a Type 2 wetland, which is an inland fresh meadow in which soil is
usually without standing water during most of the growing season but is waterlogged within
at least a few inches of the surface. The dominant vegetation often consists of reed canary
grass, sedge, and sandbar willow.
This area is not designated as a public water wetland by the Minnesota DNR. Therefore, it is
under jurisdiction of the City of Eagan, which is the local government unit for the Minnesota
Wetland Conservation Act (WCA). The WCA regulates draining and filling of all natural
wetlands and excavation of certain types of natural wetlands.
The applicant proposes to create stormwater treatment volume by excavating the wetland.
This activity in Type 2 wetlands is not considered an impact and is therefore not subject to
WCA replacement requirements.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. This development shall be responsible for a cash parks dedication.
2. This development shall be responsible for a cash trails dedication.
3. The applicant shall fulfill required tree preservation mitigation through the installation of
twenty-eight (28) category B trees (or an equivalent combination of category A and/or
category C trees and/or cash payment).
4. To ensure survival of these preserved trees, a long-term tree survival plan shall be
prepared by a certified arborist and implemented on all trees with encroachment into the
CRZ.
5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate
safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root
Zone, whichever is greater, of significant trees/woodlands to be preserved on-site.
6. The applicant shall be required to contact the City Forestry Division and set up a pre-
construction site inspection at least five days prior to the issuance of the grading permit to
ensure compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
7. This development shall meet the City's water quality requirements by creating
stormwater treatment capacity through a minimum wet-pond volume of 0.23 acre-feet
covering an area of 0.15 acres. The stormwater treatment pond shall be constructed
according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench, and
an outlet structure acceptable to City standards.
8. A buffer of natural vegetation outside the boundary of the wetland shall be maintained
before, during, and after construction.
Item:
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Development/Developer: Generation 2
Application: Preliminary Subdivision, Planned Development
Case No.: 31-PS-10-05-03, 31-PD-10-05-03
Map Prepared using ERSI AreView 3.1. Parcel base map data provided N
by Dakota County Office of GIS and is current as of February 2003.
THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E
city of eae~tln The City of Eagan and Dakota County do not guarantee the accuracy of this information and are
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Community Development Department not responsible for errors or omissions.
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FENCE rJ KEY PLANTING DETAILS NOTES:
\v \ 9i\'9 14 in. caliper trees= O IAREFER a wnnaE mAp rREEP[- roreORE'aETIIIIILwvEO.
. i IMDTAPMIOWAL,CEDED RN0.0.W, P{AIIIINDa
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42
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PARK
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PLANT ST - Ea an Office Park, Eagan, MN
0' 1 'I h v 1 1AO \ \ \ \ ■ PREPARATION CODE QTY. SIZE PLANT TYPE REMARKS ■
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WERCUS BICOLOR
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NORM 111II~
0. 6:04
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s
Restoring a wetland
!
k". -A, while managing
SO stormwater.
You
Before the
HERE Restoration
Wooden walls were In disrepair.
unnatural wetland edges provided
z Dille habitat or buffer to the
s,aeline
FOND ` i Transforming the
= Landscape
walk were removed, slopes graded,
and nature plants added to create
natural buffers and habitat
r tIUNWATERfaNRDLNS
Naturalizing the
*tr _3 Habitat
~r To enhance biological diversity, three
tr natural plant zones - including over
Syr x
LITTLE POND-BIG ROLE: 40 species -have been established.
,
Dealing with Involving the
Community
t _ Neighbors and tommtuntty volunteers
water runoff during planted hundreds of plants, ctea"
rainwater gardens for which they
heavy rainstorms. continue to share responsibility.
Filtering the
During a flood, Cedar Pond's watershed increases K Stormwater
10-fold to protect area homes from flooding- r f Rainwater gardens are not only
attractive but also filter stormwater
To protect nearby residences fmm For wetland restoration, the City
fuming off Garnet torte.
flooding and to enhance the pads, increased the volume of Cedar Pond,
the City implemented two separate naturalized the shoreline, and established `
but complimentary projects. For flood natural rainwater gardens to intercept Protecting the
control, City engineers doubled the some of the adjacent street runoff I nvestment
volunteers and community support
size of the pond outlet and constructed before it enters the pond x a are vital to maintaining the beauty and
an emergency overflow channel natural ecology of the park
CEDAR POND PROJECT GOALS:
• Flood control
• Wetland naturalization'
• Recreation and wildlife habitat enhancement rlorthesnleopard trey Rmappkns
• Public education and involvement From wese once abundant at Cedar Pont! but, due to
habitat toss, on turmi been here la deodes.
vnth the restoration at native vegetation, it is hoped
from such es Nis NNShan Leopard will heaan,
U1711A1118Y, TO BFSrORE THIS wIMM, 1W WXITY OF S omigomm 8M M UK POND REEDS TO PoPBOVE.
Use zero-phosphorus Keep pavement clear of Pick up after
fertilizer. leaves, seeds and your pets.
grass clippings.
Nfi }
79
This is your park. Stay involved. Volunteer.
For more information about what you can do,
call 651-675-5300.
Funding for this project was provided by the reumesota Environment and Natural Resources Fruit Fund, the Minnesota Deparhent of Natural Resources, and the City of Eagan,
ibis project was sponsored by the City of Fagan, the Dakota County EnrNonmengl EduCatlon Program, and the Dakota County Board of Comrtdssioners.
C/.
Subiect to apuroval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF MAY 19, 2003
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on May 19, 2003
with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark
Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, and Melvin Williams. Member Ken West was not
present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of
Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor, Eric Macbeth, Water Resources
Coordinator, Jim Storland, Water Resources Technician; Aaron Hunter, Cascade Bay Facility Manager, Beth
Wielde, Research and Special Projects; CJ Lilly, Parks Plamier and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
Director Vraa noted that the recognition of Holz Farm volunteers was being deferred to the June 16
meeting. N Mark Filipi moved, Margo Danner seconded with all members voting in favor to accept the agenda as
amended.
VOLUNTEER RECOGNITION
LAKE MONITORING VOLUNTEERS
Water Resources Coordinator Macbeth recognized several individuals who have volunteered their time to
monitor lakes for either 5 or 10 years. Those being recognized for 10 years of volunteerism included Joe Schaefer,
Royce Tyler, Les & Sharon Beckman, Robby Cashman, Raleigh Foss and Tom Hedlund. Volunteering for 5 years
were Sue Nippert and Joann Alt. Each was presented with a recognition certificate and were congratulated by the
Advisory Commission for their efforts.
APPROVAL OF MINUTES OF MARCH 17 AND APRIL 14, 7,003
Dorothy Peterson moved, Margo Danner seconded with all members voting in favor to accept the minutes
of the March 17, 2003 meeting as presented
Elizabeth Perry moved, N Mark Filipi seconded with all members voting in favor to accept the minutes of
the April 14, 2003 meeting as presented.
VISITORS TO BE HEARD
Robby Cashman addressed the Commission and asked if they had considered looking at areas beyond the
south of Patrick Eagan Park for incorporation into the Eagan Green Space. He cited the area north of the park and
suggested that consideration be given to access around the lake within that property. Hey also identified an area east
of Trapp Farm Park to Lakeside Park that might be incorporated much like the alignment of the Highline Trail.
Member Davis responded that the Advisory Commission was most interested in looking at several areas for
incorporation into the Eagan Green Space and had expressed a strong interest in the property to the north of Patrick
Eagan Park along with several other areas. He noted that they had not identified the area between Trapp Farm Park
and Lakeside Park but that the Commission would certainly look at that when they review this issue again. Member
Davis thanked Mr. Cashman for his interest in preserving these parcels.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Olson and Asfahl provided a brief overview of issues and activities from the Parks and
Recreation divisions.
Advisory Park Commission
Minutes of Regular Meeting of May 19, 2003
Page 2
CASCADE BAY UPDATE - AARON HUNTER
Cascade Bay Facility Manager Hunter addressed the Commission and provided an update of the pre-season
preparation for Cascade Bay. He noted that a very high majority of lifeguards have returned from last year, which
continues the pattern of maintaining a very highly experienced staff. Manager Hunter reviewed several new classes
and programs that would be offered during the summer that are already getting a lot of interest, He also noted
several special events that will surround the 5 h anniversary celebration of Cascade Bay.
CONSENT AGENDA
Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to make the following
recommendations to the City Council regarding the Northwood Pond development.
1. This proposal would be subject to a cash parks dedication.
2. This proposal would be subject to a cash trails dedication.
3. The applicant shall be required to submit a revised tree mitigation plan showing the fulfillment tree
preservation mitigation requirements through the installation of sixty-eight (68) Category A trees, or
one-hundred thirty-six (136) Category B trees, or two-hundred seventy-two (212) Category C trees, or
an equivalent combination of any Category.
4. A revised Tree Mitigation/Landscape Plan shall be submitted addressing the following
recommendations:
• Mitigation/Landscape conifer trees should be relocated away from roads and/or buildings
to allow for needed crown width for mature tree growth.
• Mitigation deciduous trees (especially willow trees) should be spaced at least 25-30' apart.
Willow trees should only be used near wetland/pond areas and not be placed adjacent to
roadways
5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting)
shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of significant trees/woodlands to be preserved on-site.
6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at
least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree
Preservation Plan and placement of the Tree Protection Fencing.
7. A storm water treatment pond shall be constructed with a minimum treatment volume of 0.33 acre-feet
covering a minimum surface area of 0.19 acres. The pond should have a maximum depth of 6 feet and
a 10:1 aquatic bench from the normal water level.
8. A dedication of cash in lieu of ponding shall be required for storm water that is proposed to drain off
1.95 awes of the site.
DEVELOPMENT PROPOSALS
MARCELLA WOODS - MARCELLA WOODS PARTNERSHIP
Following a brief introduction by Director Vraa, Superintendent Olson provided a brief background of the
Marcella Woods proposal noting that the applicant is proposing to subdivide the subject property into 15 single
family lots and one outlot. Olson then reviewed the parks and trails dedication and indicated that the establishment
of Outlot A was done by request of staff to allow the installation of a connector tail from Ohmann Park to Lebanon
Hills RegionalPark. The location of the outlot is in the northeast corner of the development at the terminus point of
Lebanon Hills, Parkview Golf Course and Ohmann Park Forestry Supervisor Hove and Water Resources
Coordinator Macbeth continued with their evaluation of the forestry and water resources issues that pertain to this
development.
Advisory Park Commission
Minutes of Regular Meeting of May 19, 2003
Page 3
Forestry Supervisor Hove responded to questions regarding the location of buildings on the site and the
location of trees. Member Danner asked when the trail connection through Outlot A might be made to Lebanon
Hills Regional Park. Superintendent Olson responded that there is no specific time line identified, however the City
of Eagan will be working with Dakota County to coordinate this link when the county is ready to proceed. Member
Filipi asked if staff would investigate the potential of joint use of the utility easement between Lots 6 and 7 to allow
a connection from this development to Ohmann Park
After Anther brief discussion, N Mark Filipi moved, Dorothy Peterson seconded with all members voting in
favor to make the following recommendations to the City Council regarding the Marcella Woods development:
1. The development shall be responsible for a cash trails dedication.
2. The development shall be responsible for a cash parks dedication, minus credit given for the dedication
of "outlot A".
3. This development should meet the City's water quality requirements through a combination of on-site
ponding and cash dedication.
4. The $tormwater pond should be constructed to treat 2.7 acres of the site area. It should have a
minimum wet-pond volume of 0.25 acre-feet and should have a minimum area of 0.16 acres. The
stormwater treatment pond should be constructed according to NURP standards with a maximum
depth of 6 feet and a 10:1 aquatic bench.
5. In lieu of ponding to treat stormwater from 3.8 acres of the site, a cash dedication should be required.
6. The applicant shall be required to submit a revised tree mitigation plan showing the fulfillment tree
preservation mitigation requirements through the installation of twenty-nine (29) Category A trees, or
fifty-eight (58) Category B trees, or one hundred sixteen (116) Category C trees, or an equivalent
combination of any Category..
7. The revised tree mitigation plan shall require that mitigation trees are not placed within Outlot A, or
within 15 feet of utility easement areas.
8. Tree Protective measures (ie. orange colored silt fence or 4 foot polyethylene laminate safety netting)
shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of
significant treestwoodlands to be preserved on-site.
9. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with the
approved Tree Preservation Plan and placement of the Tree Protection Fencing.
10. Investigate joint use of the utility easement between Lots 6 and 7 to provide access from this
development to the north to Obmann Park.
OLD BUSINESS
BUR OAK TRAIL PUBLIC INPUT
Director Vraa introduced this item and distributed a petition that was received earlier in the day expressing
support for the improvement plan for Bur Oaks Park projected for 2004. Their support included the paved trail on
the south side of the park for multiple use of the park and for the safety of residents walkmg on Chapel Lane. A
letter was also received from the Crane Creek Association in support of the proposed improvement plan.
Advisory Park Commission
Minutes of Regular Meeting of May 19, 2003
Page 4
Superintendent Olson recapped the previous meetings held to discuss this issue including a neighborhood
meeting on March 13, 2003, further discussion at an April 3 and 14 Advisory Parks Commission workshop. Olson
stated that staff is looking for Commission direction regarding the proposal. It was noted that the initial cost
estimates for the improvements identified were approximately $112,000 but that the Advisory Commission would
review these options during their annual CIP review.
Member Peterson asked if the issue of security lighting had been addressed. Superintendent Olson noted
that it would be more beneficial to review the issue of lighting once the overall plan for the site has been determined
Member Perry asked if alternative trail surfaces had been looked at. Superintendent Olson stated that options
similar to Blackhawk had been considered but the long term maintenance expense is a concern.
Member Perry asked if the trail bed could be graded and be left with turf only. Superintendent Olson noted
that at the neighborhood meeting those present preferred a bituminous or hard surface. He added that the petition
specifically asked for a hard surface.
Several Commission Members expressed concern for the estimated cost of the project and were reluctant to
tentatively commit to the expense. Superintendent Olson suggested that the Commission at least place this on the
2004 CIP so that it has a place holder and then review options further once costs are more clearly definied.
Commission Members continued to express their concern that this might not be a realistic option for the 2004 CIP
and didn't want to create that expectation at this time. Several Commission Members opined that the project might
be looked at in phases but still wanted to get more specific information about the costs.
Director Vraa asked if the neighbors who had generated the petition would be invited back for their input
pre or post CIP review. Member Davis opined that the Commission should better understand the overall CIP
priorities first and then talk to the neighborhood. N Mark Filipi agreed that the prioritization should happen first,
followed by resident input and continued discussion by the Advisory Commission before being forwarded to the
City Council for CIP fiord allocation.
Following further brief discussion, Joseph Ban moved, Dorothy Peterson seconded with all members
voting in favor to hold this issue in abeyance until the 2004 CIP review at which time the public will again be
invited to provide input. During the CIP process, funding and potential for phasing will be discussed.
ALTERNATIVE FUNDING UPDATE/DISCUSSION
In response to Council's direction to elaborate on the Alternative Funding study, the APTC was asked to
provide direction to staff as to how to revise the report
The Advisory Commission requested staff produce an estimate of how much money may be needed per
annum for the next 20 years, based on prior CIP spending. The Commission suggested that at their June 16 meeting
they set a workshop to discuss the matter, most likely in mid July.
NEW BUSRMS
MAINTENANCE FACILITY EXPANSION - PLAN ACCEPTANCE
Director of Public Works Tom Colbert presented the plans for an expansion of the Maintenance facility,
seeking input from the APrC regarding tree mitigation and wetland issues.
Dorothy Peterson thanked staff for their creativity in getting this done. Peterson moved, Terry Davis
seconded with all members voting in favor to recommend approval to the City Council to authorize the use of
existing credits from Eagan's Wetland Bank to replace the wetland impacts for City project 868 (Water Treatment
Plant Expansion) and require Blue Cross Blue Shield to perform all required Tree Mitigation and Wetland
Replacement to City standards as a defined plan element of developing the overall Blue Cross Blue Shield Planned
unit Development (PM).
Advisory Park Commission
Minutes of Regular Meeting of May 19, 2003
Page 5
DONOR NAMING POLICY DEVELOPMENT
Staff presented results of a survey done throughout Minnesota regarding donor naming policies in
municipalities. Responses indicate that a stand-alone policy is not commonplace. The APrC was asked to open
discussion on the matter to guide future discussion about when it is appropriate to recognize donors in an amenity
name vs. general recognition.
The Advisory Commission decided to defer this issue to a subcommittee in September. Members
volunteering to serve on this committee included Margo Danner, Joseph Bari, Dorothy Peterson, Phil Belfion and
Richard Pletcher. Member Pletcher was appointed to lead this committee.
WATER RESOURCES UPDATE
Water Resources Coordinator Macbeth reviewed several items of interest pertaining to the Water Resources
division.
OTHER BUSINESS AND REPORTS
CAPONI ART PARK STUDY
Advisory Parks Commission members noted sub-committees are still meeting to continue discussion of this
issue. Three subsequent workshop dates were set, May 21 at 5:30 p.m., May 27 at 5:30 p.m., and June 9 at 7:00 p.m.
SUBCONEWME UPDATES
Member Peterson provided a brief update of the meeting with the Holz Farm Park master plan consultants,
neighbors and Friends of the Farm. She noted that they had not heard from Miller Dunwoody yet and will be getting
the cost estimates soon She did indicate that access to the site continues to be an issue.
COMMUNITY CENTER UPDATE
Director Vraa stated that the seniors had a very successful dinner dance; their inaugural event at the
community center. He added that there are still several punch list items that remain and that work on the outside of
the building is beginning to pick up momentum.
Member Belfion commented that he had recently visited the Blast with his children and they loved it
Member Peary added that the caterers have done an outstanding job with the soft opening events that she's attended.
COMMUNICATIONS
Member Davis commented on the letter received from a student regarding a bike park and a letter from
CAFE thanking the Advisory Commission for adopting the smoke free environment for youth activities.
ROUND TABLE
Member Pletcher commented on the Eagan Art House open house and the enthusiastic crowd in attendance.
Member Danner asked about security lights for the Art House. Member Davis responded that they were identified
in the CIP and that the City Council is looking at lighting options. Superintendent Asfahl added that there have been
some improvements to security and signage lighting on the site.
Member Peterson asked how the City's hiring freeze was affecting the department. Director Vraa stated
that there is only one parks maintenance staff person who has resigned that won't be replaced at this time. The
freeze does not affect seasonal stalL Vraa added.
Advisory Park Commission
Minutes of Regular Meeting of May 19, 2003
Page 6
ADJOURNMENT
With no further business to conduct Dorothy Peterson moved, N Mark Fihpi seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 9:40 p.m
Secretary Date