09/15/2003 - Advisory Parks & Recreation Commission
AGENDA esher Fields
ADVISORY PARKS COMMISSION onshine Park
EAGAN, MINNESOTA eary Playground
City Of.
Monday, September 15, 2003 Hall, upper level
7:00 PM t 6:00 pm
E-
Eagan Municipal Center
Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of August 18, 2003 7:04 pm
D. Visitors to be Heard 7:05 pm
(1) WMO Presentation 7:05 pm
(2) Eagan Bandit Baseball - Wayne Butor 7:20 pm
E. Superintendent's Update and Department Happenings Pages 2-3 7:30 pm
(1) Recreation Program Update - Colleen Callahan Pages 4-6 7:45 pm
(2) Recreation Program Update - Paula Nowariak Pages 7-10 7:55 pm
(3) Cascade Bay Season Update - Aaron Hunter Page 11 8:05 pm
F. Consent Agenda
(1) Eagan Grove Addition - Mendota Homes Pages 13-14 8:15 pm
G. Development Agenda 8:16 pm
H. Old Business
(1) Pond JP-47 - Alum Treatment Review Page 12 8:17 pm
1. New Business 8:40 pm
J. Water Resources Update 8:41 pm
K. Other Business and Reports
(1) Subcommittee Updates 8:45 pm
(2) Community Center Update 8:50 pm
L. Round Table 8:55 pm
M. Adjournment 9:00 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
October 209 2003
ADVISORY PARKS COMMISSION
2003 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
13 17 14 19 16 14 18 15 20 17 15
Joseph Bari x X X X X X X
Phil Belfiiori x X X X 0* X 0*
Margo Danner x X x x x x x
Terry Davis x X X X X X X
N. Mark Filipi x 0* X X X 0 X
Elizabeth Perry x X x x x 0 X
Dorothy Peterson x X X X X X X
Richard Pletcher x 0* X X 0* X X
'cen West (alternate) X 0 0* 0 0 X X
Melvin Williams x 0* X X 0 0 0
=Present O = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee
Richard Pletcher N. Mark Filipi Joseph Bari
Melvin Williams Elizabeth Perry Phil Belfiori
Ken West, Margo Danner
Liaison to Holz Farm Study Terry Davis
Dorothy Peterson Dorothy Peterson
UPCOMING MEETINGS: OPEN ISSUES
1. Donor Naming Policy Discussion-
Slated for subcommittee in Sept. 03 (R. Pletcher)
2. September- Alternative Funding Discussion
6.2493: joint Meeting with City Council Cc ani Art Park and Wok r 3. Novermber- Subcommittee meet with Friends of the Farm to
,usswen discuss National Register of Historic Places- D. Peterson
ADVISORY PARKS COMMISSION
2003 MEMBERS
NAME AND ADDRESS TERM TELEPHONE TERM
START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) jbaril@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 1/2006
3671 Canary Way (1 yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS Chair 1997 651-452-2635 (H) 1/2006
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax)
(3 yr. 2003)
terry.davis@stpaul.com
N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004
836 Overlook Place (3 yr. 1998)
Eagan, MN 55123 (3 yr. 2001) mark.filipi@metc.state.mn.us
ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 1/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W)
Eagan, MN 55121 651-452-3201 (H)
elizabeth. er ulte.com
DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 1/2006
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com
RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 1/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mii
KEN WEST 2003 651-687-9152 (H) 1/2004
600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W)
Eagan, MN 55121 (alternate)
MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
-Immm MM-',7
Eagan City Staff E-Mail:
kvraaC~ci.eaaan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us jasfahl@ci.eagan.mn.us
a hoveC>ci.eaaan.mn.us emacbeth@ci.eaaan.mn.us bwielde@ci.eaaan.mn.us
Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) 6/04/03
Eagan Parks and Recreation Phone Number: 651-675-5500
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@ci.eagan.mn.us
Cherryl Mesko cmesko@ci.eagan.mn.us
Paul Olson polson@ci.eagan.mn.us
Jeff Asfahl iasfahl@ci.eagan.mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove _ghove@ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Parks Planner/Landscape Architect
CJ Lilly cjli~@ci.eagan.mn.us
Recreation Staff:
Paula Nowariak pnowariak@ci.eagan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hchamnlin@ci.eagan.mn.us
Colleen Callahan ccalahan0ci.eggan.mn.us
Cascade Bay:
Aaron Hunter ahunter@ci.eagan.mn.us
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
Community Center:
Sandy Breuer sbreuer@jci.eagan.mn.us
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, PARKS AND RECREATION DIRECTOR
DATE: SEPTEMBER 11, 2003
SUBJECT: SEPTEMBER 15, 2003 COMMISSION MEETING
This month the tour will take participating APrC members to Thresher Fields, Moonshine Park and
the newly completed O'Leary playground. Please meet at the east entrance at 6:00 p.m.
The regular meeting will begin at 7:00 pm and the agenda includes:
Item D: Water Resources Coordinator Macbeth will be introducing a presentation by the
Watershed Management Organization. Wayne Butor will also be present to provide the
Commission with information regarding the Eagan Bandit Baseball program, one of
many programs offered at Eagan's facilities.
Item E: Following Department Happenings by Superintendents Olson and Asfahl, Recreation
Supervisors Callahan and Nowariak will present an update of the summer programs
they supervise and Cascade Bay Facility Manager Hunter will provide a brief update
of the season.
Item F: Eagan Grove Addition is the only Consent Agenda item and a staff report is included
for your review.
Item G: There are no development items for the Commission to review.
Item H: Water Resources Coordinator Macbeth has included a memo and background
information relative to the alum treatment in Pond JP-47.
Item I: There are no New Business items for the Commission to review.
Item J: Water Resources Coordinator Macbeth will provide a brief overview of water resources
issues.
Item K: Subcommittees who have met since the August meeting may want to update the
Commission on their work efforts. A monthly update on the community center will
also be provided.
DEPARTMENT HAPPENINGS
SEPTEMBER 15, 2003
RECREATION DIVISION
1. Fall sports for adults are in full swing. The following is an overview of the fall programs:
• Fall softball is in the fifth week of the season. There are 80 teams participating at Northview
Athletic Fields on Monday through Thursday evenings.
• Touch football started on Wednesday, September 3 at Goat Hill Park. There are 8 teams
participating along with 4 seasonal officials and 1 downs-keeper working this program.
• Basketball and Volleyball leagues start the week of September 7. The following is a league list
with team numbers and locations.
• Sunday, Eagan Community Center: Men's 5-on-5 Basketball - 8 teams
Co-ed Power Volleyball - 8 teams
• Tuesday, Dakota Hills Middle School: Women's Power Volleyball - 15 teams
¦ Tuesday, Black Hawk Middle School: Men's Power Volleyball - 8 teams
¦ Wednesday, Eagan Community Center: Men's 5-on-5 Basketball - 13 teams
¦ Wednesday, Black Hawk Middle School: Co-ed Recreational Volleyball - 5 teams
¦ Friday, Black Hawk Middle School: Co-ed Power Volleyball - 6 teams
Co-ed Recreational Volleyball - 4 teams
¦ Friday, Eagan Community Center: Co-ed Beginning Volleyball - 11 teams
2. Northview Concessions is still open for operations during the fall softball season. There is one
more tournament to be held before the concession season wraps up. On September 27-28,
Northview will be host to the Fall Girls Fastpitch State Tournament.
3. Eagan Parks & Recreation will be hosting the MRPA Men's Touch Football State Tournament at
Northview Athletic Fields on October 11-12, 2003.
4. The fall session of the Preschool is in its second week with approximately 190 children registered
throughout the various programs.
5. Registration has now closed for classes of Tiny Tots, Just for 5's, Friday Friends, Wacky
Wednesdays, Movement Fun For Us, and the Me Two's. The majority of these classes have been
filled to capacity.
6. The preschool classes located at the Eagan Community Center are starting a new series of classes.
The first session is seven weeks long and the response has been slow. The second seven week
session, beginning in November, is still taking registrations until October 17, 2003.
7. Friends of the Farm invite everyone to this years Lone Oak Days scheduled for Fri. Sept. 19th, 4-8
pm and Sat. Sept. 20th, from 11-4. Free admission, live music, & lots of fun experiencing life as it
existed on a farm in Eagan during the 1940's.
8. The community is invited to the grand Opening of the Community and Central park scheduled for
Saturday Sept 27. Noon - 4 pm. This is an event you won't want to miss.
PARKS DIVISION
1. The installation of the new play ground structure at O"Leary Park has been completed.
Landscaping and reestablishment of the surrounding turf will be completed when
conditions allow. The installation crew have now moved Walnut Hill and begun the process
of replacing the existing structure. This will be the fourth and final play ground installation
for the year.
2. 2003 Park Improvements (Park Site Fund) and the process of selecting projects will be the
topics of an upcoming "Your Town News" segment to be broadcast on the Eagan cable
network. Much of the feature focused on play structures and the criteria used for their
replacement. Your Town News is a weekly show highlighting City facilities, programs and
news bits.
3. The "Sport Court" tiles reviewed by the APrC in August have been ordered for use on the
Evergreen Park tennis courts. The courts have begun to show signs of surface failure and
distress. Following a leveling treatment of the surface the new tiles are laid directly over the
surface, bridging any voids and negating the need to mill or overlay the court. Because the
color is impregnated into the plastic there will be no need.to resurface the court every 4-6
years as is common practice on a standard court. While probably not appropriate for
tournament tennis play, a tile system may be the solution for failing neighborhood courts.
4. Contractual work at Thresher Fields is nearing completion. Thanks to the in-ground
irrigation system the fields were able to be seeded last week in spite of the droughty
conditions. This step was critical as there can be no turf sports if there is no turf ! ! Several
punch list items including fencing and the wear course of the parking lot need to be
completed Staff remains hopeful that the fields will available for play by the fall of 2004
though no definite decision will be made until next summer.( Lexington-Diffley took 2 full
growing seasons and several reseedings to become playable)
5. The hockey rinks at Rahn Park have been removed and excavation for the paving has
begun. Staff from other City Departments, and the County, are assisting in the effort. Once
paved, new boards will be installed in time for this winter season. The pavement will allow
for nearly year round use of the rinks for a variety of activities.
6. With the beginning of the school year, staff has noted a decrease in the amount of
vandalism in parks---coincidence??? Thanks to the Police Department, several of the young
offenders were caught this summer and placed in a juvenile restitution program. Should
residents notice suspicious activity in a park they are encouraged to contact the Police
Department immediately. If they come upon vandalism, prompt notification of the Park
Department will aid in scheduling a repair or clean-up. A quick response is an effective
deterrent to continued vandalism.
7. With the beginning of school also comes the departure of seasonal maintenance employees.
In the last month the number has been reduced from 27 to 3. With the full time staff being
committed to time sensitive improvement projects, the mowing and trimming of non-
programmed sites and boulevards may be less frequent (fortunately/UNfortunately most un-
irrigated turf is not growing). The frequency of trash removal from general park sites may
also be reduced. Regardless of the staffing level, safety will not be compromised at any site
or facility.
8. In accordance with the annual schedule, as of Labor Day, restrooms at park buildings will
only be opened for scheduled events and activities. Satellite toilets will remain at most
programmed sites that are not associated with a building. The daily openings will
commence again next Memorial Day. Signs have been placed at all sites to notify users of
the schedule.
9. Thanks to the EAA Baseball program, an electronic scoreboard is being installed at the
Little Goat youth baseball field. Baseball purchased the scoreboard and City staff with the
assistance of an electrician will do the installation. The scoreboard is a new generation,
remote controlled model that does not require in-ground control wires, which have been the
source of problems at other sites.
10. The Tree Trust has completed the renovation and enlargement of the observation deck
located on the north shore of Blackhawk Lake. Due to diminishing funding, the Tree Trust
program may be facing significant cut-backs in their programs. To date they have not had to
charge participating agencies for crew time.
11. Staff has recently completed or assisted with several projects at the Community Center and
Central Park including the tile repairs, construction of a retaining wall, installation of
plantings, and installation of the pond fountain.
Date: September 15, 2003
t~
Agenda Item: E-1;Recreation Program Update
j
• i Colleen Callahan
Action
City of Eagan intAttacIUn is 8
Parks and Recreation MEMO
AGENDA ITEM: E-1; RECREATION PROGRAM UPDATE-COLLEEN CALLAHAN
TO: ADVISORY PARKS COMMISSION
PREPARED BY: COLLEEN J. CALLAHAN, YOUTH DEVELOPMENT COORDINATOR
I ITEM OVERVIEW: A comprehensive update and overview of Youth Development and Teen
programming initiatives.
BACKGROUND/HISTORY:
Over the past six months we continued our journey of evolution and change. Efforts continue to move
towards a more inclusive and comprehensive approach for access and service delivery. Lots of energy
and time continue to be spent in implementing strategies to efficiently collaborate with an increasing
menu of partners for recreation access and education.
Below I will outline Youth Development by service area which is supported by Local Collaborative
Time Study funds, Independent School Districts 196 and 197. In addition, there will be a summary of
teen activities.
YOUTH DEVELOPMENT
For our first full year of service at Pilot Knob and Glacier Elementary Schools was quite hectic. At
Glacier there were two sessions with a variety of programming options, combining resources with the
School, the YMCA and the City of Eagan. At Pilot Knob there was a total of 4 quarters with eight
classes offered each quarter. Each agency contributed to the coordination, facilitation and supervision
of the program. New ventures often experience growing pains and this project was no exception.
The outcome measures we were looking at to evaluate the programs are outlined below:
School/neighborhood # of unduplicated % of attendance % requiring on % reported to have Summer attendance
childreurrotal # going disciplinary participated in
registered actions police involved
incidents
Glacier/Wescott 65/86 70% 5% 0% 10-17
Pilot Knob/Quarry 92/330 87% 1% 0% 10-30 CC
Glacier after school program invited children to participate in this program based on meeting Area
Learning Center criteria, generally high risk or risky behavior students struggling academically. Sixty-
five children participated in the program. Pilot Knob registration was open, intended to engage
children who are not currently involved in after school activities.
All of the children participated in new recreation opportunities and programs. They had the
opportunity to engage in sports, drama, food nutrition and fitness, and art programs after school with
community based partners / instructors. Parents and families were invited to performance or award
nights.
During the summer, youth development coordinated two summer in the park sites (Quarry & Wescott),
and camps based at the community center. Numbers at the Quarry Park program were very low,
averaging 10 daily. At Wescott commons two five week sessions of summer in the park were run.
Eight to twenty-five children would attend daily. The challenges at Wescott continued to be focused
around registrations and consistency. The Eagan Art House, U of M Extension and the Dakota County
Library were partners in program development and facilitation both at Quarry and Wescott. During the
first five weeks of program children attended the regularly scheduled field trips. For the second session
for the Wescott community they took trips to the Zoo, History Center, and the Science Museum and of
course, Cascade Bay. Attendance fluctuated weekly with approximately 17 attending pretty regularly.
A few of the camps at the community center were successful. These camps were
VolleyballBadminton, Cheerleading, Drama and Court Masters. The smallest program was Court
Masters while the other camps were full.
This school year Recreate begins the week of September 15th after school at Pilot Knob. Seventy-three
children are registered for this first quarter. The Glacier after school collaborators are preparing to start
programs mid-October. We have brought together a variety of community and special interest
programs to offer recreation opportunities Monday through Thursday at both Glacier and Pilot Knob.
YOUTH DEVELOPMENT - TEENS:
The collaborations by the consortium of teen orientated programmers continues to work together to
provide opportunities for teens. The group shares resources, partners in programs, and cross
promotes activities to enhance the overall community offerings and success of these programs.
This summer the battle of the bands, rock climbing, film festival, and the cable connection classes
were by far the most popular.
A lot of time over the past 6 months has been spent working with the Eagan Teen Advisory Board
to present their "voice" about the teen center, collect survey information and do fund raisers for
special events, training and materials for the teens.
Since May, and into the summer, the Eagan Teen Advisory Board has seen a decrease in
membership attendance. Their schedules became hard to coordinate. A core crew of ten regularly
participated in various activities, however struggled to get everyone to a board meeting. This fall
we are regrouping our team and re-energizing them with a leadership retreat. There are two to
three spots open for board members and applications are being accepted for these spots. During
their retreat the group will identify their mission / vision, goals for the year, and appoint officers.
The teen center hosted its first Open Mic night last Friday with approximately 20 people attending.
On September Othe center opened for free drop in. It is open Monday through Friday from 2:45-
9:45. From 7-9:45 the center is reserved for High School Age youth exclusively. There are a
number of programs being offered for teens after school. The center opened to a slow start, which
sometimes is a good thing. Approximately 8-10 youth are currently coming after school. Thus far,
they have been focusing on getting their homework down first then goofing around, dancing,
playing video games and hanging out with staff.
Volunteers are needed to help students with the homework help piece between 3:00-5:00p.m.
YOUTH DEVELOPMENT - SUMMARY:
One of the major relevant benefits of recreation is the impact on the family. The National Recreation and
Parks Association have proven through multiple research efforts in communities across the country that
"Families that play together stay together"; "Leisure is the single most important force developing
cohesive, healthy relationships between husbands and wives and between parents and their children."
For the greatest impact utilizing recreation as the tool for impacting children, families and communities we
are focusing on:
• Evolution / Collaboration - to provide services in the most cost effective/efficient way.
• Access - how to, support mechanisms, convenience, affordability.
• Knowledge - what resources are in our community in recreation, who, where, how.
4.
Date: September 15, 2003
Agenda Item: E-2 Recreation Program Update
Action
arm'--~ Information x
City of Eagan Attachments X Summer in the Park, WFOF,
Parks and Recreation MEMO Eaganettes, T-Ball and Camps
Statistics
AGENDA ITEM: E-2, RECREATION PROGRAM UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAULA NOWARIAK, RECREATION SUPERVISOR
ITEM DESCRIPTION: Review of summer 2003 Recreation programs, including specific programs,
attendance and highlights.
BACKGROUND/HISTORY:
The summer of 2003 is over, and it's time to reflect on the youth and family recreation programs that
occurred over the past 3 months. There were many opportunities for youth to experience sports, games,
crafts, nature, drama, art and field trips. The following report provides a review of the summer.
PROGRAM REVIEW
STAFF
During the summer of 2003, 3 8 staff provided recreation programs for the children of Eagan. There
were 21 returning staff, many in their 2nd and 3d years and 17 new staff. Several staff members
currently teach during the school year and another group of staff are studying education in college.
This year more male staff applied for positions. In the past, there have been summers where the
majority of staff is female. There are many sites that need a male role model on site. With 10 males
on staff, we were able to achieve a better balance at each site. Staff training was spread out over an
entire week and culminated with an Open House for all summer participants. A nice turnout of 300
people was able to meet the staff and find out the plans for the summer.
Staff Breakdown by Years of'Experience:
Year 1: 17 staff
Year 2: 10 staff
Years 3-5: 8 staff
Years 6-9: 3 staff
SUMMER IN THE PARK (SIP) and WAGONFUL O'FUN
Summer in the Park and Wagonful O'Fun continue to be popular and significant programs during the
summer. SIP and Wagonful O'Fun are designed for children who have completed kindergarten
through age 12 and runs for 6 weeks. In SIP, there were 8 morning park sites and 6 afternoon park
sites that ran 2-4 days per week for up to 3 hours/day. In Wagonful O'Fun, participants came once a
week for 6 weeks from 9-11:30 or 1:00-3:30 pm at 6 different park sites. There were almost 1000
participants in these two programs during the summer of 2003. Overall, attendance remained steady
compared to last year. There were two sites (Mueller Farm & Northview) with slight decreases in
attendance again this year. Captain Dodd, Bridle Ridge and Walnut Hill saw significant increases in
registrations this year. Ohmann, Hidden Corner, South Oaks, Rahn, Ridgecliff and Skyhill all saw
'1-
steady or slight increases in attendance. For the second year in a row, Slater Acres registrations and
attendance was low and is recommended to be changed to a Wagonful O'Fun site. Bridle Ridge Park
continues to be the largest site with 126 registrations and an average of 84 per day. The biggest daily
attendance was 107 participants.
A new Wagonful 0' Fun site for the summer of 2003 was Westcott Station. Registration was low, so
it is recommended that there will be a new location added for next year in its place.
Registration and attendance averages for Summer in the Park and Wagonful O'Fun will again be
evaluated for the summer of 2004. Staff will continue to monitor every site to make sure that sites are
spread across the city.
Field trips were again very popular. Thursday afternoons brought participants to Skateville, Cascade
Bay, Bowling, Movie Fun and the Summer Blast. The Summer Blast was a carnival atmosphere held
in the Civic Arena's indoor park. It was a great site for all the events that were going on. A fishpond,
games, cotton candy, hot dogs, pop and chips made the afternoon a fun time for close to 300
participants. The dunk tank was again a big hit with the participants. Staff took turns sitting in the
dunk tank.
A craft specialist visited SIP and Wagonful O'Fun sites and brought a variety of fun crafts to our
outdoor park settings. We are fortunate to have Cara Skoglund as the craft specialist who brings her
experience as the arts specialist from Pinewood Elementary.
The Artmobile also visited the Summer in the Park program. This program was provided through a
grant that the Eagan Art House received. Rahn and Skyhill Park were the sites for three afternoons
per site. A variety of art media was explored with the children. This program was well received by
the participants and staff.
The Nutrition program sponsored by Dakota County Extension services was held at Ridgecliff,
Rahn and Skyhill Parks. This program taught basic nutrition information through activities with
crafts and making snacks. This was a big hit with the participants and staff.
INSTRUCTIONAL PROGRAMS
Instructional T-Ball is designed to teach the basics of the sports of baseball and softball. Throwing,
catching, batting and running the bases in a fun, non-competitive atmosphere is the goal. This
program is for ages 5-7. There were a total of 260 participants registered for day and evening t-ball.
Registrations for day t-ball were up by 16 compared to last year. Evening t-ball for 5 year olds and
their parents maintained consistent registration. The program focus is on basic instruction with
repeated drills and a game on the last day. Parents still comment that they would like to skip the
instruction piece and play more games. Staffs experience over the years has indicated a need for the
instruction piece and adding a game when the participants are ready to put it all together.
An addition to the program this year was that the day t-ball participants were invited to attend an
American Legion Baseball game. They were invited to run the bases between the 4th inning and have
their name announced. Steve Anderson who is a T-ball instructor also coaches the American Legion
team and arranged this special night for the kids.
Eaganettes is a class designed to be non-competitive and to learn choreographed routines through
music. This program is for boys and girls ages 4-12.Registrations for the Eaganettes program
remained steady with 121 participants. A staff of three provided fun and enthusiastic instruction.
Highlights were marching in the 4th of July parade and a parent's performance on the last class day.
0
CAMPS
Camps are designed to provide a variety of offerings for ages 6-12 that include games, crafts, nature,
science and drama. A typical camp runs Monday-Thursday for either 3 hours at a time or 6-8 hours.
Camp registrations for 2003 were down by 60 participants from last year. The decrease may be
attributed to an increase in offerings and sections last year and no additions for this year. It also may
be attributed to an increase in program offerings through the youth development area as well as
competition from other area camps and programs. There were 33 sections for a total of almost 800
participants ages 6-12. Facilities used were Bridle Ridge, Blackhawk, Moonshine, Rahn, Sky Hill,
Thomas Lake, Trapp Farm and Camp Sacajawea. Moonshine Park was used for Cooking Camp and it
is recommended that next year, the Around the World camp be held there.
Safety Camp completed its 13th year with 116 eight and nine year olds. The most participants ever!
This camp is planned jointly with the Eagan Fire, Police and Parks & Recreation Department. It is a
perfect example of cooperation between departments, businesses and the community. The camp was
moved to Trapp Farm Park this year due to construction at Thomas Lake Park. It has previously been
held at Thomas Lake for the past 12 years. The change in location worked out very well. We plan on
staying atTrapp Farm for next year.
Holz Farm camps were coordinated with the Friends of the Farm and were well received by
participants. 94 children ages 4-10 participated in four separate sessions. Recreation leaders and
assistants along with volunteers, provided activities that taught the children what life on a farm was
like in the 1940's. Thanks to all the volunteers who provided this educational and fun opportunity.
Naturalist, Tim Lundahl conducted the Science and Nature Camps for two weeks during the
summer. These camps were very popular. Children learned about solids and liquids, plant
identification and much more. Blackhawk Park provided the perfect atmosphere for these camps
Minnesota Timberwolves/Lynx Basketball Camp
This camp was held at the Eagan Community Center and was one of the first big camps to utilize the
gym. The camp was held Monday-Friday from 9:00-3:00 pm. There were around 90 participants
plus staff. The Timberwolves handled all registrations and staffing. Eagan provided the facility.
There are many talents of the seasonal staff that are used to conduct the camp programs. In the
Drama Camp, Ashley Kjos, utilizes his high school drama experiences to direct the camp. In the Kraft
Camp-, several staff members use their creative side to plan the curriculum. In the Sports Camps,
several staff members who compete in high school and college sports were able to use their athletic
skills to teach Eagan children.
SPECIAL EVENTS
Parks & Recreation sponsors the Little Doodlers Art Tent at the Eagan Art Festival that is held each
June. Staff is responsible for planning and ordering the crafts and staffing the event for 2 days.
Approximately 600 children stopped by the free activity tent. Crafts made this year were: Beaded
necklaces and bracelets, Tatoos, and Clothes pin Magnet Clip. Staff received many favorable
comments about this event.
Imagination Station was held for the second year. The Imagination Station was performed by a
group of students from South St. Paul. The program just completed its 12th year and is a cooperative
program offered by the Cities of South St. Paul, West St, Paul and Mendota Heights The program was
advertised as a traveling variety show. Each week the performance contained a continuation of the
story-The Wizard of Oz plus other songs and skits. Each performance lasted 25-30 minutes. The
program was held at Mueller Farm Park. Children from Summer in the Park attended as well as the
general public. All in attendance enjoyed the entertaining shows. The group of performers was very
talented in singing, dancing and acting. A second site at the Central Park Bandshell was added for
this year, but due to the bandshell not being completed, it was moved to the Central Park Pavilion.
Attendance was very poor, despite marketing efforts. A second site will be evaluated for next year.
EVALUATIONS
Participant evaluations are handed out at the end of each program. Included below are a few
comments from a sample of evaluations.
Instructional T-Ball: "Everything was great! ! ! The teachers are patient & flexible & good natured!
My daughter knew nothing about t-ball and now, she has learned to throw, catch, hit ball, what the
bases are all about, and the basics of baseball. THANK YOU!!!"
Eaganettes: "This was a very organized program. The staff was always upbeat and welcoming.
Good price and great location!"
Summer in the Park:
Parent: "It is a well-run program with enthusiastic workers, a nice variety of activities, & a
convenient location. Thanks!"
Participant input: "It was just perfectly great."
Parent: "Cost is wonderful-great location! Activities are fun! Best deal for a summer program!"
Participant input: "Water days, carnival day-lots of fun games, leaders are nice."
Parent: "The physical activities to get fun exercise. Likeable staff, High value for cost."
Participant input: "Like to play outside. There are fun games."
Camps:
Camp Adventureland:
Participant input: She liked catching 29 fish one day. The bike rides were fun."
Parent: "I was extremely happy with the quality and set-up of the whole program. The staff was
first rate-extremely friendly and helpful."
Kraft:
Parent: "Great art projects, great variety of projects. My daughter really liked the staff.
Excellent job!"
Participant input: I liked: "Every single art project" I liked the kids & loved the teachers"
Safety Camp:
Parent: "This is a program that no kid should miss. It provides so much valuable information in
a fun way at a very affordable price. The strengths are so many, but the staff was key in
making it all work!"
Participant input: I liked: "All the different things we learned"
Parent: "Cost, time, local, staff, organization & activities were incredible! Probably the best
`camp' we've ever tried. I'm amazed and appreciative of the quality program!"
LOOKING AHEAD
New offerings are again needed in 2004 to meet the demands for camps and to keep the interest of
participants in the Camp, Summer in the Park/Wagonful O'Fun programs. Staff has been reviewing
the camp offerings and is exploring some new ideas. Staff is also exploring new ways to manage
large sites Details are still being pursued, but residents can look forward to an exciting lineup of
summer events with many new ideas for the summer program line-up in 2004.
This fall brings the Halloween Hodgepodge, Halloween in the Blast, 2 MEA trips, Bob the Builder
Live trip and a Minnesota Wild trip for families. Planning for the winter season and finding new
ideas for programs at the Community Center will be explored. The hiring and training of the Winter
Recreation Leaders also happens during the fall season.
~a.
SUMMER IN THE PARK
2003
2003 2002 2001 2000
SIP Sites Total_ Average per < Total Average per Total, Average per Total' Average per
Q 1 a Q istered . R hte day Re itt• VAO
da
Bridle Ridge 141 84 126 77 130 77 150 80
Bur Oaks 22 15 43 23
Captain Dodd 83 47 59 40 45 30 46 31
Evergreen not offered not offered changed to wagon site 18 12
George Ohmann 49 33 58 34 42 30 36 21
Hidden Corner 45 32 34 26 48 35
Slater Acres 18 10 15 9
South Oaks 36 19 40 26 44 29 41 23
Mueller Farm 43 18 45 26 76 39 59 33
Northveiw 49 28 89 46 113 70 80 50
Rahn 44 47 48 36 37 31 54 35
Ridgecliff 48 35 50 29 44 33 41 28
Skyhill 46 31 49 34 61 45 48 28
Walnut Hill 103 67 77 54 67 46 73 46
Trapp Farm 5&6
(2 sections) 78 60 79 59 86 61 77 62
Total BOB 526 812 519 793 526 723 449
"1
SUMMER IN THE PARK FIELD TRIPS
2003
216032002 2001 TRIP Total Total:. Total
Re Attended ed Attended..
e fter Attended
Shateville 171 163 221 207 207 193
Cascade Bay 158 110 177 155 172 160
Movie 233 213 248 228 251 230
Summer Blast
Carnival 315 266 303 279 324 272
Bowling 228 185 not offered
Total 1105 937 949 369 954 ass
4-
`1-
N
Wagonful O'Fun :tat:
2003
2003 2002 2001 2000
Wagaaful O'Pun Average per Total Average Total Average Total Average per
Total Registered
day Registered per day Registered per day Registered day
Bur Oaks(Mon) Changed to SIP site 22 13 27 18
Bur Oahs(Tues) Changed to SIP site 22 10
Hidden Corner sip site still a SIP site Changed to SIP site 47 27
Lakreside(wed. pm) 23 9 25 16 36 28 19 it
Lalzeside(mon. pm) 19 10 not offered
Lexington canceled 10 9 14 8
Holz Farm 25 17 canceled 29 19 23 19
Highview(Tues pm) not offered 10 7 22 12
Highview (Thurs.am) 22 13 19 9 16 11 20 14
Highview(Wed. am) 19 7 not offered
Meadowland(Mon) 5 17 0(same group 16
Meadowland(Tues) 41 27 30 20 not offered
Walden Heights(Tues. pm) 22 11 27 21 not offered
Westcott Station(Wed am) 11 4 N
Total 149 129 145 m
i S
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Camps
2003
.2003 2003 2002 2000
Camp Total Total Total Total
# of sections # of $actiont # of'sactlen$ # of seetlens
registered ragi t r•gl$ era. re tered
Kids Kraft Camp 5 73 5 80 4 59 5 100
Safety Camp 1 116 1 84 1 103 1 109
Camp Aduentureland 1 36 1 36 1 35 1 40
Day Camp 1 60 1 62 1 60 1 61
Drama Camp 2 36 2 50 2 46 2 36
Nature Camp 2 49 2 79 1 40 2 75
Science Camp 2 76 2 82 1 41 2 80
Mystery Camp not offered not offered 2 42 3 59
Exploring the Outdoors 2 48 2 80 2 77 2 80
Sports Mania 1 3 42 2 32 2 39 2 29
5 port Mania 2 2 21 3 29 3 25 2 23
Sports mania 3 2 18 2 35 2 24 2 40
Big Games Camp 1 25 1 13 1 19 1 15
Holz Farm Camp 4 94 4 102 4 106 not offered
Cooking Creations 2 50 2 50
Around the World 1 30 1 26
Book Camp 2 21 1 17 not offered
Total 33 795 32 857 27 716 26 747
N
r)
Date: September 15, 2003
Agenda Item: E-3; Cascade Bay Season Update
City of Eagan Action
Parks and Recreation MEMO Information x
Attachments
AGENDA ITEM: E-3; CASCADE BAY SEASON UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: AARON HUNTER, CASCADE BAY FACILITY MANAGER
ITEM OVERVIEW: A brief bullet overview of the 2003 Cascade Bay season.
Attendance
• 2003 was the second slowest year with nearly 149,000 guests
• Season Pass sales were down 900 (17%) for a total of 5,275 season passes
• Season pass attendance was down 6% from the previous two years at 33% of total
attendance
Programs
• 976 participants registered for morning classes and camps up 23% from 2002
• Our newest class was Aqua Walking, which was a huge success with an average
attendance of 20
• We also offered two "Seniors in the Sun" mornings where seniors could enjoy the lazy
river by themselves for a couple hours in the early morning. Attendance was around 15
each morning, with a very good response from participants.
• Attendance at our water aerobics was up significantly from 2002 with a maximum
attendance of 25
• Revenues from classes and camps are up over 55% from 2002
• We plan to offer private swimming lessons next year, as well as expand the hours of
Aqua Walking
If.
Date: September 15, 2003
Agenda Item: H-1; Pond JP-47 - Alum
. Treatment Review
Action
City of Eagan Information X
Parks and Recreation MEMO Attachments X 1. Timeline of Fish Lake
Alum Program
2. Proposed JP-47.2
Location
3. Fish Lake Watershed
AGENDA ITEM: H-1; POND JP-47 - ALUM TREATMENT REVIEW
TO: ADVISORY PARKS COMMISSION
PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR
ITEM OVERVIEW: Provide overview and answer questions regarding ongoing, 10+ year alum
treatment program that benefits water quality of Fish Lake, one of the City's highest priority lakes.
BACKGROUNDJUSTORY:
This information is provided with Attachments 1-3.
ANALYSIS:
This information is provided with Attachments 1-3.
DISCUSSION/EVALUATION:
The City is now simultaneously in the process of acquiring the land to construct an alum
settling basin, sponsoring another neighborhood information meeting, and starting
negotiations with the State of Minnesota on a new alum dosing permit. Ideally, these issues
will facilitate construction of the basin by the end of the year or early in the new year.
Additionally, efforts will need to begin soon to establish a project contract to remove alum
sludge in JP-47 by early spring 2004, around the same time that alum dosing could start up.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This item is for information and discussion purposes. No action is proposed.
Pori 0,4 7
Timeline of Fish Lake Alum Program
1990 to present
• Eagan's 1990 Water Quality Management Plan (Plan) designates Fish Lake as one of only
seven Class I (Direct Contact) waterbodies. However, the lake fell short of the water quality
management criteria of that class when the Plan was adopted.
• To determine the problems and potential solutions of the lake, a diagnostic/feasibility study
was completed in 1994. It concluded that greater than 50 percent of the phosphorus loading
to Fish Lake comes from a main branch of the City stormwater system that routes through a
1.7-acre wetland (City Pond JP-47). This situation exists largely because of the expansion of
the watershed about 10-fold since the lift station was constructed at Hurley Lake in 1983.
• Phosphorus is abundant in plant and animal matter and attaches to fine soil particles, and it
significantly influences plant growth in most lakes and ponds. Thus, stormwater transports
phosphorus, which can cause algae and aquatic plant populations to increase. Very high
phosphorus concentrations produce intense "blooms" of algae, which color the water green,
release strong odors, and can deplete oxygen when they decay.
• An ambitious, long-term management goal to reduce summer phosphorus concentrations in
Fish Lake by almost 60 percent was established after the diagnostic/feasibility study
concluded that this would restore the lake to a condition with partially supported swimming,
improved aesthetics and fishing opportunities, and reduced severe algal blooms and
excessive aquatic plant growth.
• Management goals and an implementation plan for Fish Lake were assembled after a series
of meetings and public announcements: The Fish Lake Steering Committee held 4 meetings
from March to August, 1994; two public input meetings were held on March 24, 1994 and
July 13, 1994; and comments were solicited from adjacent landowners of JP-47 on July 16,
1994 and July 20, 1994. Numerous articles were published and several briefings were made
to the Advisory Parks Commission and the City Council on this topic in 1994-1995. A letter
requesting comments and questions was sent to neighborhood residents on June 15, 1995.
• In 1995, the Minnesota Pollution Control Agency (MPCA) awarded the City a 4-year Clean
Water Partnership (CWP) grant and loan package totaling $100,000 to implement a plan with
10 management and program components. Including City of Eagan cost-share, the CWP
project exceeded $250,000 from July, 1995 to July, 1999.
• One of the 10 components of the implementation plan was alum injection to the main branch
of the stormwater system that routes through JP-47, whereby phosphorus attaches to an inert
alum substance and settles out. This renders the phosphorus unavailable to algae that impair
water quality. The planned system would require a basin to settle the alum/phosphorus
material. Ideally, this basin would be constructed on land between the Hurley Lake lift
station and JP-47.
• On July 2, 1996, the City Council adopted changes to the water quality management
program, including reclassifying JP-47 from Class IV (Wildlife Habitat) to Class VII
(Stormwater Basin).
• Throughout 1996, a pilot study of alum dosing was conducted. A letter to neighborhood
residents on June 11, 1997 communicated the latest efforts on the dosing project and
requested comments on it. The letter was followed by a public input meeting on June 26,
1997.
• The alum dosing facility was built in 1998 at the stormwater lift station next to Hurley Lake.
Until the City acquired the land or ponding easement to construct a settling basin, the
alum/phosphorus material would accumulate in JP-47.
(Aft.I-b
ginning 1997, the State of Minnesota issued permits to the City to operate the alum
• Be
injection system on a limited, experimental basis through December 31, 2002. In 1998 and
1999, the City injected alum at a dose of 1 milligram per liter (mg/L). Based on intensive
studies by the University of Minnesota during this period, the dose was experimentally
increased to 8 mg/L in 2000.
• In three years of operation from 1998 through 2000, large quantities of alum sludge have
accumulated in JP-47. Since 2000, the City determined not to operate the alum injection
system until the sludge accumulation was appropriately addressed and a long-term operation
and maintenance program was established.
• On August 21, 2001, in anticipation of work to remove alum sludge accumulated in JP-47,
the City Council authorized replacement of the wetland impact by withdrawal of (no more
than) 1.8 acres of credits from its 3.5-acre wetlands bank account.
• In December 2001, City consultants reported the results of a sedimentation survey in JP-47
and a characterization of the composition of the alum sludge. An estimated 3,000 cubic yards
of sludge had accumulated. No analytical parameters of environmental concern were
detected. Future mechanical excavation and sludge management would be required once or
twice every 5 years. Short-term sludge removal would include creation of a 0.9-acre
sedimentation basin within JP-47, until such time that land to the east were available for a
constructed settling basin.
• At a January 17, 2002 City Council workshop, staff reviewed the short-term and long-term
management issues of JP-47.
• On February 5, 2002, the City Council authorized a request for bids to remove and dispose of
alum sludge from JP-47 and to create a sediment basin in JP-47 per plans and specifications.
However, the high priority of Storm 2000 mitigation projects and winter climate poorly
suited to this type of in-wetlands work postponed the JP-47 project till Winter 2003.
• On October 14, 2002, the City Council authorized: 1) removal of alum sludge from JP-47, 2)
creation of a sediment basin within JP-47, 3) prioritization of the construction of a settling
basin on land between Hurley Lake and JP-47, subject to land availability and pending
development, and 4) active pursuit of additional wetland bank acres.
• On January 3 and 10, 2003, advertisements for bid were legally published for City Project
873, JP-47 Alum Storage Basin Improvements.
• On January 10, 2003, staff met on-site with Mr. Patrick McCarthy, who had telephoned to
express interest in the proposed work to remove sludge from JP-47. The possibility of an
eventual alum settling basin east of JP-47 was also discussed with Mr. McCarthy.
• On January 15, 2003, the City held a public information meeting to discuss the planned work.
Six neighborhood residents, including Mr. McCarthy, attended that meeting. Staff
communicated the City's interest to construct a settling basin on land between Hurley Lake
and JP-47, subject to willingness and cooperation by the landowner and possible pending
residential development.
• On February 18, 2003, the City Council received bids for Contract 03-05 (JP-47 Alum
Storage Basin Improvements), which would address the first two of the three
abovementioned items. However, the Council denied the contract, primarily because
consultants determined that the City would be unable to comply with the state water quality
standards for JP-47 that would be required under a non-experimental operating permit.
• Therefore, until an artificial settling basin is constructed, the alum injection system cannot be
operated. In the late 1990s, the City was aware that this may become an issue during
discussions and issuance of the first (experimental) permit.
• The reasons that JP-47 cannot continue to receive alum discharges include the following:
lf~. '-a)
1. JP-47 is an unlisted "water of the state," in accordance with Minn. Rules 7050 and
Minn. Stats. 115. As such, the water in the basin must meet dissolved aluminum
water quality criteria. However, the travel time and the reaction time in the storm
water force main between Hurley Lake and JP-47 are minimal and not expected to
provide adequate settling at the pipe outlet (where the water quality standard would
need to be met);
2. Re-classifying JP-47 as a "water of the State" would require the City to file with the
Minnesota DNR either a petition for reclassification or a request for a variance (Minn.
Rules 7050.0190) from the standard. Neither approach is expected to achieve a
change in the water quality standards applicable to JP-47. Both approaches would
require considerable time and expense;
3. Some local residents have expressed concerns with the continued use of JP-47 for
alum accumulation and with the periodic maintenance/construction necessary to
remove the alum sludge;
4. According to initial discussions with the City attorney, it appears that alum settling,
temporary storage of alum sludge, and dredging are allowable within the rights
granted by the storm water easement for JP-47. However, there could be a legal
challenge to this; and
5. The natural shape of JP-47 is technically less efficient than a constructed basin
designed specifically to settle alum sludge; the natural volume of JP-47 is inadequate
and would require excavation to expand it; and continued use for alum settling would
require maintenance approximately every 2 to 4 years to remove the sludge.
• The development of an "off-line" alum settling pond (proposed JP-47.2) eliminates the need
to seek a variance from State water quality regulations, significantly reducing the permitting
costs for the long-term operation of the system.
• Proposed JP-47.2 would have the following conceptual and design characteristics:
1. Two cells would treat all flows from Hurley lift station during alum injection. The
two-cell system would facilitate efficient pond maintenance and alum sludge
removal;
2. The buffer area immediately surrounding proposed JP-47.2 would be landscaped and
vegetated to natural appearances and conditions;
3. The settling efficiency of proposed JP-47.2 would be significantly higher than the
current efficiency of JP-47;
4. The minimum footprint of proposed JP-47.2 would be 2.5 acres adjacent to JP-47.
The expanded area would provide adequate access for maintenance using the existing
easement to the north; and
5. The expected cleanout frequency will depend on alum concentration injected, annual
precipitation (i.e., storm water flow), and duration of dosing (e.g., April through
July). The expected cleanout frequency is 2 to 5 years. Efforts to optimize the
operation of the dosing program (i.e., when, how much, for how long, etc.) will
reduce the costs to purchase alum and to remove the alum sludge.
• The land on which proposed JP-47.2 would be constructed is currently owned by Mr. Pat
McCarthy, 1275 Deerwood Drive. The City needs to consider its options to acquire access to
or fee title interest in said property before detailed plans for proposed JP-47.2 can be
completed.
• A preliminary implementation schedule has been drafted that provides for construction of
proposed JP-47.2 by the end of this year and removal of alum sludge from JP-47 by the end
of this winter. The schedule facilitates the opportunity to re-start the alum injection system
by April 2004.
f+. I d)
• During an April 8, 2003 workshop, City Council reviewed issues related to the need for an
additional pond east of JP-47 and directed the item for action on the April 15, 2003 City
Council meeting consent agenda.
• On April 15, 2003, City Council approved by unanimous consent Item W: JP-47.2 Alum
Settling Basin to authorize the use of eminent domain to acquire sufficient land to create JP-
47.2.
• During an August 19, 2003 listening session, City Council heard from several residents
concerned about the alum treatment program and plans to construct the alum settling basin on
Mr. McCarthy's property. The Council directed staff to provide further information regarding
cost issues, alternative methods of cleaning up the pond and preserving green space, and
timing of the proposed project.
Prepared on September 8, 2003
Fish Lake Watershed: An extensively modified system
• In 1963 - Fish Lake surface area = 18 acres; Watershed area = 120 acres
• In 1983 - Hurley Lake lift station constructed
• In 1994 - Fish Lake surface area = 31 acres; Watershed area = 3,000 acres (red outlined)
About 2,500 acres of the 3,000-acre stormwater
drainage area to Fish Lake is conveyed through JP-47.
Blackhawk Lake Fish Lake
1 ,
1f City of Eagan
J Watershed
dp- 11t'r
c~ w.......... LSLStii f`~ ~ aa..
City Pond JP-47 Location of Lift Station and Hurley Lake
Proposed Alum Alum Dosing
Settling Basin Facility
Green lines and symbols are stormwater infrastructures
\V i
•
LEGEND
•
Existing Force Main
Proposer! Pipe
a°f € Approximate Property Barrxlery
Proposed She - Approximate Lend Area:
230' X478-2.5 Acres
Ae.5
}
f • t;. 9
100 0 100 200 300 400 Feet
60 0 50 100 Meters
~ a
Figure 1
PROPOSED JP-47.2
will City of Eagan
I- I mill All Eagan, Minnesota
Date: September 15, 2003
Agenda Item: F-1; Eagan Grove Addition
Mendota Homes
Action X
Information
PParks of and Ran ecreation MEMO tachments
x 1. L Preliminary Plat
AGENDA ITEM: F-1; EAGAN GROVE ADDITION - MENDOTA HOMES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Mendota Homes development.
BACKGROUND/HISTORY:
Mendota Homes is requesting approval of a Rezoning and Preliminary Planned
Development, and a Preliminary Subdivision (Eagan Grove) on property located south of
Wescott Road and east of Dodd Road in the NE '/4 of Section 24.
The site is guided LD, Low Density (0-4 units per acre) and is currently zoned R-1, Single-
Family Residential. The applicant is proposing to subdivide the property into 10 lots for the
construction of 9 detached townhome units on approximately 2.55 acres within Eagan. The
proposed density within Eagan is 3.53 units per acre, which is consistent with the Low
Density land use designation.
Access into the site is provided from Dodd Road. Sanitary sewer and water service from
Eagan are proposed to serve the entire development. The site is open and contains no
significant vegetation.
The project also includes the adjacent property in Inver Grove Heights, which is proposed for
16 twin home units on 3.4 acres. The Inver Grove Heights portion of the site currently
contains an industrial use. It is staff's understanding that Mendota Homes has simultaneous
submitted the development application to the City of Inver Grove Heights.
PARKS AND TRAILS DEDICATION:
This proposal would be subject to a cash parks dedication and a cash trails dedication.
TREE PRESERVATION:
There are no tree preservation issues with this development.
WATER QUALITY/WETLANDS:
This 5.95-acre development as proposed along the Eagan/Inver Grove Heights border is
predominantly in the City of Eagan G-drainage district. This is consistent with the 1990
Stormwater Management Plan and it essentially means that this entire development is subject
to City of Eagan water quality requirements.
Most of the stormwater runoff that leaves the site is proposed to drain northerly and
theoretically will eventually reach Bur Oaks Pond primarily a Class II-Indirect Contact
Recreation waterbody-after going through a series of existing treatment ponds. To meet
Eagan water quality requirements, the developer proposes to direct 64.3 percent of the
runoff to on-site treatment ponds that will be constructed. Untreated stormwater from
24.9 percent of the site is proposed to drain off-site to Eagan. Untreated stormwater from
10.8 percent of the site is proposed to drain off-site to Inver Grove Heights.
The required volume and area of water quality treatment ponds are based on the
impervious proportion of proposed developments. This development proposes one
treatment pond for each of four sub-drainage areas. A cash dedication in lieu of ponding
would be required for untreated stormwater runoff from 1.6 acres of the development.
There are no wetlands associated with this parcel.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. This proposal would be subject to a cash parks dedication and cash trails dedication
2. This development should meet the City's water quality requirements through a
combination of on-site ponding and cash dedication.
3. Four ponds should be constructed to treat stormwater from 4.1 acres. They should
have minimum wet-pond volumes and areas according to stormwater runoff and
storage models that are to acceptable to the City. The treatment ponds should be
constructed according to NURP standards with a maximum depth of 6 feet and a 10:1
aquatic bench from normal water levels.
4. In lieu of ponding to treat stormwater runoff from 1.6 acres, a cash dedication should
be required.
Eagan Boundary
Location Map Street Centerline
Parcel Area
Building Footprint
LLI
W
~s a
Z O0C
=
® 3D iL k ?1 I t'
T ~ f
! 9 ® Sub' I Site
f Pe ® ~ ~ i i t
~ o mea ~ ~ s
s g h ~ d e0 f
9 sa i r
~•e tJ : ~ d° a ~ ~ ~ f
1000 0 1000 2000 Feet
Development/Developer. Eagan Grove Townhomes
Application: Rezoning, Preliminary Subdivision, and Preliminary PD
Case No.: 24-RZ-12-08-03, 24-PS-15-08-03, 24-PD-03-08-03
Map Prepared using ERSI ArcVww 3.1. Parcel base map date provided N
by Dakota County ORke of GIS and is current as of June 2003.
w E
41Cit OF ~a an THIS MAP 13 INTENDED FOR REFERENCE USE ONLY
v The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S
Community Development Department not responsible for errors or omissions.
PRELIMINARY PLAT OF:
EAGAN GROVE ADDITION
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GLPIOC SC/NM • 11.0 9a r/1AeA 1'1SO
COVPNTRY PA4SS 3RD IkDD. j 1 1 CdVENTRY PASS 541 ADD. s / e\\\ 0 DOWNS ° ow °
0 DOWNS a.ew1
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TOTAL AM Oi PANEL A - 111.015 SM Ft- 26S AM VIAL MEA OF PARCEL C - 141224 S4 FT. - 3.40 ACRES • 0.501 MIS MS
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Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 1
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF AUGUST 18, 2003
A regular meeting of the Advisory Parks Commission was called to order at 7:03 p.m. on August 18, 2003
with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, N. Mark Filipi, Liza
Perry , Dorothy Peterson, Richard Pletcher, and Ken West. Members Belfioni and Williams were not present. Staff
present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson,
Parks Superintendent; Gregg Hove, City Forester, Eric Macbeth, Water Resources Coordinator, C.J. Lilly, Park
Planner, and Beth Wielde, Research and Special Projects (recording).
APPROVAL OF AGENDA
Director Vraa recommended adding Council's discussion about the Holz Farm Master Plan to Other
Business and Reports. Mark Filipi moved, Dorothy Peterson seconded with all members voting in favor to accept
the agenda as amended.
APPROVAL OF MINUTES OF WORKSHOP, JULY 14 AND REGULAR MEETING, JULY 14,2003
Dorothy Peterson moved to approve, Terry Davis seconded, to approve the minutes of the Workshop on
July 14, 2003, regarding the Caponi issue. All present members approved.
One amendment was suggested for the minutes of the regular meeting of July 14, 2003, noting that those
listed as moving to approve the agenda of July 14`h were not present at that meeting. Terry Davis moved, Mark
Filipi seconded, with all present members voting to approve the minutes of the July 14, 2003 Regular Meeting as
amended.
VISITORS TO BE HEARD
Member Margo Danner requested Director Vraa address the statement he made to the City Council oat
their workshop meeting on August 12, 2003. Director Vraa told the Commission that he has formally announced his
retirement, effective in approximately 6 months, although no specific date has yet been set He briefly discussed
his background with the City, and his decision to retire.
Chair Davis noted the surprise expressed from those in attendance of the Council meeting. Member
Danner complimented Vraa on his work and managerial skills, and presented Vraa with "Big shoes to fill"
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Olson and Asfalil provided a brief overview of issues and activities from the Parks and
Recreation divisions. Superintendent Olson discussed:
• Work done by Sentence to Service crews.
• Removal of asbestos-containing materials from Thresher Fields and future ground water testing.
• Departure of seasonal maintenance crews.
• Trail connection from Manley's Natures Edge to Lebanon Hills has been graded and paved to the park
boundary.
Superintendent Asfahl discussed:
• Completion of summer softball leagues.
Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 2
• Men's D Regional Softball Tournament.
• Friends of the Farm role in popular summer camps.
• Fall preschool, beginning September 8, registrations still being accepted.
• Tennis programs are completed for the summer, and were very successful.
• Adapted programs continue in popularity.
• Senior trips have included Nicollet Island, Cascade Bay, the Landscape Arboretum, and Munsinger
Gardens.
• Senior activities in the Lone Oak Room continue to be successful, volunteer help is welcome.
• Over 600 participants attended summer camps the week of August 11.
• Safety Camp had 116 participants, and was held at Trapp Farm Park.
Program and Events Coordinator Cathy Bolduc presented a synopsis of summer programs. She highlighted
programs in the areas of Instruction and Skill Development, such as Adapted programs, which are growing in
numbers, and the growth of the youth team tennis programs. Special Interest programs included babysitting
instruction and latchkey guidance. Special Events such as the Fun Run and Evening in Central Park were well
attended. Senior Activities are popular and growing. She showed a short video highlighting senior programs and
participants.
Bolduc described upcoming fall programs in all these areas. Member Peterson asked if there might be an eventual
connection between the Adapted programs and the Special Olympics. Bolduc said they would help to nurture those
who may be interested in participating, entering as individuals. Member Peterson asked if the fall "Discover Us"
brochure had been mailed out yet, and Bolduc affirmed that it had been. Member Davis asked if it was showing on
the City cable channel. Bolduc said that it would be aired on City cable. Member Danner noted that parts have
already been shown, though Bolduc did not believe that the video had been shown in whole as of yet.
Member Danner asked Bolduc to briefly describe senior activities available at the Lone Oak Room. Bolduc said
daily programs include cards, bridge, games, Bingo, crafts, quilting groups, book discussion groups, and that some
have expressed interest in a chess group. She said the expansion of space at the Lone Oak Room, compared to City
Hall's Community Room has facilitated program growth.
Chair Davis asked about estimated daily attendance. Bolduc noted that it fluctuates depending on day, week, and
scheduled activities. Member Peterson asked if transportation issues hampered participation. Bolduc noted the
Dakota County DARTS program helps, but some seniors have indicated that additional assistance is needed.
Member Peterson suggested that future discussion with Minnesota Valley Transit may be appropriate.
Member Danner noted a heavily female participation rate in senior programs, and suggested that gearing programs
toward men may increase their participation. Bolduc stated that activities are not specially planned to be gender-
specific, but if people indicate interest in certain types of programming, it would give her reason to investigate its
feasibility.
Chair Davis asked whether the Web Site has been used by the seniors. Bolduc said little by little the web site is
being "discovered." She noted that as seniors become more comfortable with computer technology, the more likely
web use will increase. Chair Davis suggested that a computer basics class may be helpful. Bolduc said that some
interest had been expressed. It would be important to handle logistical issues such as space and equipment costs.
Member Peterson asked how active the Senior Advisory Board is in program planning. Bolduc replied that seniors
are in the process of establishing a formal structure, and when that is established, with an estimate of the first of the
year, their program planning participation will increase. They currently do a good deal of their own work already.
Director Vraa said that Council will be formalizing the senior board, and that thus far it had been a rather informal
group.
CONSENT AGENDA
There were no items to review under the Consent Agenda.
Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 3
DEVELOPMENT PROPOSALS
There were no items to review under Development Proposals.
OLD BUSINESS
FUNDING FOR CAPONI ART PARK RE: METRO GREENWAY
Director Vraa pointed out a letter included in the packet regarding the Caponi matter. The letter explained Council's
recent direction on the Caponi proposal. Director Vraa also noted that the deadline for the Metro Greenways Grant
is September 15, 2003, and that it would be nice for staff to have a motion before the deadline (which falls before
the next APrC meeting) to let Council know that the APrC supports a submission. Vraa said that it will take some
faith on the APrC's part, as the specific project has not yet been delineated by Council, i.e., which piece of property
the grant application would cover. Vraa noted that staff can be ready to submit upon specific direction. Member
Peterson moved, Chair Davis seconded and all attended members approved recommendation of submitting the
Metro Greenways Grant for a portion of Caponi property, as delineated by Council.
LEXINGTON RIDGE DEVELOPMENT UPDATE
At the July 14, 2003 meeting, the APrC recommended denial of a development, Lexington Ridge, as developed by
Millerville, Inc. Director Vraa noted that the APrC recommendation was consistent with the Advisory Planning
Commission, who also recommended denial. The plat will be appearing before City Council on August 19. Chair
Davis asked if this was the same plat that was reviewed previously, with no amendments. Director Vraa affirmed
that it was, indeed, the same. There was no action required on this item.
NEW BUSINESS
There were no items under New Business for the APrC to review.
WATER RESOURCES UPDATE
Water Resources Coordinator Eric Macbeth described recent plantings at Moonshine Park, completed by Sentence
to Service crews. Commissioners were encouraged to visit the site and see the plantings. Macbeth said dry
conditions have necessitated sprinkling, and that there are muskrats causing some troubles.
Macbeth also described the plant harvesting efforts, which have concluded for the season. He said current projects
are focusing on monitoring. Member Davis stated that some cities have extended their water ban policies, and
asked whether Eagan has considered such a move. Macbeth said that watering bans are a function of the Utilities
Department, not Water Resources, and he was unsure if policy alterations were under review.
OTHER BUSINESS AND REPORTS
SATELLITE IMAGING REPORT
City Forester Gregg Hove introduced researchers from the University of Minnesota's GIS/ Remote Sensing labs to
discuss high-resolution satellite imagery. Researchers Kali Sawaya, Xiaoting Sun, and Marvin Bauer presented the
results of a study into commercial satellite imagery, and their use at a local/municipal level.
Marvin Bauer briefly introduced the ways GIS/remote sensing technologies were used by municipalities, especially
for natural resources evaluation. Sawaya provided a brief introduction to high resolution imagery, noting that Eagan
is a pilot project in refining the data for natural resources evaluation. Sawaya noted that the study was possible due
to the NASA Data Science by Program. She illustrated how the new technology, 1- meter IKONOS satellite,
Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 4
provides greater resolution clarity than previous commercial satellite systems, such as 30- meter LANDSTAT TM
imagery.
Sawaya explained the spectrum bands that satellite imagery records, producing images such as real color, infared,
and other "off-spectrum" data. She stated Eagan was selected because of the excellent natural resources programs
already being implemented in the City, its rapid urban development, the welcoming stance by natural resource
managers, the City's visionary and helpful stance on natural resources, and that Dakota County is a forerunner in the
state for implementing GIS technology.
Sawaya showed a comparative DOQ (Digital Orthoquad) compared to a high resolution image. The differences in
clarity were visible. She described what digital satellite packages contain, such as different color bands that reveal
different features. She explained that commercial images need to be planned for and ordered in advance to the
satellite can be programmed to focus. She did note that this is not possible in all cases, events can not always be
planned for, but should be whenever possible. Eagan currently has 7 events recorded by the University of
Minnesota.
She talked about the strengths and weaknesses of high resolution imagery. Strengths include the fact that images are
digital, multispectral, current, and have a rapid development rate. Weaknesses include a schedule that can be
hampered by weather patterns and geographic limitations.
Sawaya showed a water quality project using IKONOS imagery. While LANSTAT imagery was able to capture
only 6 large water bodies in Eagan, IKONOS was able to record over 200 of varying size. Aquatic vegetation
appeared with greater clarity in the IKONOS images. It is also useful to determine areas of oak wilt. It correctly
identified 9 out of 10 potential infection centers. Infared images can capture turf management data, showing areas
that may need attention.
Satellite imagery can assist in creating LCCS (Land Cover Classification Systems) data. The University of
Minnesota, noting the cost efficiency and accuracy of high-resolution satellite imagery, has developed 5 general
level classifications; Forest, Urban, Water, Grass and Wetland. There is a 90% accuracy in classification, according
to random sampling.
A percentage for impervious surface can be calculated from the pixilation to a 1 meter level. It allows the City to
determine the percent of impervious coverage vs. other land cover. Tree types, coniferous vs. deciduous, can also be
determined.
High resolution satellite imagery can also help assign an economic benefit figure to the urban forest. Carbon content
and weighted removal of air containments can be determined, allowing municipalities to see the savings in air
pollution control vs. using trees to remove pollutants.
Sawaya noted the great success of the project at the City scale. She summarized by reiterating the efficiency and
accuracy of data, at costs comparable to normal aerial photography.
Chair Davis expressed the APrC's appreciation for the work and efforts of the University study. Member Peterson
asked what the next steps were, how such data can be used. Water Resources Coordinator Eric Macbeth replied that
they can predict numerically the overall water clarity distribution. The data can also be used for management
applications and to view trends over time.
Chair Davis asked Sawaya where the figures determining the economic impact of pollution control. He inquired as
to where the base values came from. Sawaya said that the figures were from a sample of modules, USDA research,
and although exact sources of economic data were somewhat uncertain, they do have a scientific basis.
Member Peterson asked City Forester Hove how he was able to implement the data. Hove said it allows him to
identify oak wilt infections sites, with an impressive 90% accuracy.
Chair Davis asked about continual satellite imagery once the pilot project is complete. Sawaya said that the images
were produced by commercial serves, who are very happy to help maintain a supply. She noted that the price was
comparable to satellite imagery, if a regular program (i.e. a five-year cycle) is implemented. She said that while it
Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 5
depends on budgets, and it doesn't have to take the place of satellite imagery, but the prices are comparable. She
reiterated that the University of Minnesota is not trying to sell the service, nor are they serving as a vendor.
City Forester Hove said it might be possible to partner with Dakota County on imagery, given the amount of County
property that would be included in the study, that such joint ventures have been done in the past. Sawaya noted that
the imagery does not use a thermal band for images, that "hot spots" would not be detectable for the image. City
Forester Hove suggested that an information packet might be beneficial. Chair Davis agreed.
C.I.P PROJECT UPDATE
Superintendent Paul Olson updated the APrC on several CIP projects that are either completed or well underway.
He reviewed the project, the percentage completed, and the money spent to date on each. During discussion of
tennis court projects, he described new materials that are used on tennis courts, to improve the lifespan. Member
Pletcher said that he believes the new material should be tried, but inquired whether existing asphalt underlying the
new material would degrade and cause problems.
Superintendent Olson said most courts do crack eventually, but the tiles used in the new courts tend to bridge the
crack. These tiles can be lifted in segments and repair work done in small areas rather than having to replace an
entire court.
SUBCOM IITTEE UPDATES
Member Peterson described the recent Council workshop discussion about the Holz Farm Master Plan. She said
they agree in general with the portion detailing the historic farm segment, but had reservations about the
neighborhood park segment. Peterson said the Council was concerned that full approval of the Master Plan would
send a message that the neighborhood park portion would be completed soon. Peterson said Council also requested
additional information:
• Council requested Friends of the Farm to prioritize the items in the Miller-Dunwiddie report.
• Friends of the Farm was asked to note what projects could be done in-house or by volunteers.
• Staff was asked to meet regarding budgeted items to see if there are ways to decrease the cost.
• Items should be discussed when the APrC reviews the CIP.
Peterson also discussed the Friends of the Farm's interest in pursuing a preliminary evaluation for the farmstead, to
be reviewed by the State Historic Preservation Office (SHPO) to determine whether further work is appropriate to be
listed on a State inventory of historic places, or pursue national listing. Member Danner expressed that Eagan is
lucky to have a group like Friends of the Farm.
COMMUNITY CENTER UPDATE/ GRAND OPENING, SEPT 27, 2003
Director Vraa said the fitness component at the Community Center was underway, and 397 memberships have been.
sold. This is well over the projected goal for this time of year. He noted that programming has been going well, and
the Blast continues to be successful. He said the Grand Opening for the Community Center will be held on
September 27, in the afternoon. He said it is intended to be a community event. Member Danner said she'd like to
see the APrC involved.
ROUND TABLE
Director Vraa said that the Alternative Funding study was almost ready to progress, and that it might be beneficial to
set a date for it now rather than waiting until the September meeting. The meeting was set for September 17th at
5:30.
Chair Davis reminded the Commission that Richard Pletcher agreed to lead the discussion about a Naming Rights
policy. Member Pletcher said that this group would be gathered informally. No meeting date was set.
Advisory Parks Commission
Minutes of Regular Meeting of August 18, 2003
Page 6
ADJOURNMENT
Member Pletcher moved to adjourn, Member Filipi seconded, with the meeting adjourning at 9:10 pm.
Secretary Date