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11/17/2003 - Advisory Parks & Recreation CommissionAGENDA ADVISORY PARKS COMMISSION EAGAN,NIINNESOTA Monday, November 17, 2003 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of October 20, 2003 7:03 pm D. Visitors to be Heard 7:04 pm (1) Girls Fast Pitch Softball 7:14 pm (2) Travel Baseball 7:24 pm E. Superintendent's Update and Department Happenings Pages 3-4 7:30 pm F. Consent Agenda 7:45 pm (1) Mother Nature Addition - Kent Lageson Pages 5-6 G. Development Proposals (1) Le gton Ridge Millerv "° Inc. Deferred to December. Deferred to December (3) Sugar Bluffs - Michael and Karen Stack Pages 7-9 7:46 pm (4) Terra Glenn - Lundgren Bros. Construction Pages 10-14 8:05 pm H. Old Business 8:30 pm 1. New Business (1) 2003 Parks and Trails Dedication Fees (2) 2003 Fees and Charges J. Water Resources Update K. Other Business and Reports (1) Subcommittee Updates (2) Commission Members Term Expiration L. Round Table M. Adjournment 8:55 pm 9:00 pm 9:05 pm 9:06 pm 9:10 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: Pages 15-16 8:31 pm Page 17 8:45 pm December ss, 2003 ADVISORY PARKS COMMISSION 2003 MEETING SCHEDULE NAME Feb 13 Mar 17 Apr 14 May 19 Jun 16 Jul 14 Aug 18 Sep 15 Oct 20 Nov 17 Dec 15 Jan Joseph Bari x X X X X X X X X Phil Belfion x X X X 0* X 0* X 0* Margo Danner X X X X X X X X X Terry Davis x X X X X X X X X N. Mark Filipi X 0* X X X 0 X x 0* Elizabeth Pleriy X X X X X 0 X X X Dorothy Pliiterson x X X X x x x x x Richard Pletcher x 0* X X 0* X X X 0* 0* Ken West (alternate) X 0 0* 0 0 X X X X Melvin Williams x r-o- , X X 0 0 0 0 0 I X = present 0 = absent 0* = notified staff of absence prior to meeting 13 Recreation Sub-Committee Richard Fletcher Melvin Williams Liaison to Holz Farm Study Dorothy Faterson Natural ResourcesSub-Committee N. Mark Flipi Elirabeth Fbrry Ken West A cauiaitionf Development Sib-Committee Joseph Bari Phil Belfiorl Margo Darner Terry Davis Dorothy Paterson UPCOMING MEETINGS 9-17-03 5:30 pm 9-29-03 5:45 pm OPEN ISSUES 1. Rated fQF awbG9FAirnitieemin W. 03 (P. ) 2. 3. Novermber- Subcommittee meet with Friends of the Farm to discuss N ational Register of Historic Races- D. Peterson ADVISORY PARKS COMMISSION 2003 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM° START EXPIRES ,. JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 yr. 1999) Fagan, MN 55121 (3 yr. 2002) jbari1@juno.com PHIL BELFIORI 2002 651-905-0293 (H) 1/2006 3671 Canary Way (1 yr. 2002) 651-297-8026 (W) Fagan, MN 55123 (3 yr. 2003) Phii.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamiy.net TERRY DAVIS Chair 1997 651-452-2635 (H) 1/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) (3 yr. 2003) 452-2152 (Home fax) terry.davis@vpaul.com N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004 836 Overlook Place (3 yr. 1998) 651-687-9366 (H) Eagan, MN 55123 (3 yr. 2001) mark.flipi@metc.state.mn.us ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 1/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 xl 38 (W) Eagan, MN 55121 651-452-3201 (H) elizabeth.perry@pulte.com DOROTHY PETERSON Vice Chair 2000 651-454-6532 (H) 1/2006 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337@juno.com RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil KEN WEST 2003 651-687-9152 (H) 1/2004 600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W) Eagan, MN 55121 (alternate) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) wboj@msn.com Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eaQan.mn.us Qoison@ci.eagan.mn.us jasfahi@ci.eaaan.mn.us ahove@ci.eaaan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us 6/04/03 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa Cherryl Mesko Paul Olson Jeff As fahl Beth Wielde Forestry: Gregg Hove k vraa@ci. a agan. mn. us .cmesko@ci.eagan.mn.us polson@ci. eagan. mn. us ias fahl@ci. eagan. mn. us bwiel de @ci. eagan. mn. us gh o ve &)c i. a agan. m n. us Water Resources: Eric Macbeth emacbeth@cLeagan.mn.us Parks Planner/Landscape Architect CJ Lilly cililly@cLeagan.mn.us Recreation Staff: Paula Nowariak pnowariak@ci.eagan.mn.us Sonya Rippe srippe@ici.eagan.mn.us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter ahunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvauahan@cLeagan.mn.us Community Center: Sandy Breuer sbreuer@ci.eagan.mn.us TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 14, 2003 ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of October 20, 2003 ITEM D: Visitors to be Heard Representatives of Girls Fast Pitch Softball and Travel Baseball will be present to address the Commission. ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda Mother Nature Addition is the only Consent Agenda item for Commission review and recommendation. ITEM G: Development Proposals 1. As the agenda indicates, Lexington Ridge and Woodland Place developments have been deferred to the December meeting at the request of the developers. The Commission will recall that both of these developments were reviewed in October and requested to be brought back to the November meeting pending resolution of. water quality and/or tree preservation issues. 2. Sugar Bluffs is a four lot development proposed along Thomas Lake. Commission Members may wish to drive by the site prior to the meeting to better understand the proposal and its high visibility from Thomas Lake Park. Background information is included in the packet. 3. Terra Glenn is proposing construction of single family homes and townhomes on 39.5 acres of property located between Yankee Doodle Road and Ashbury Road and between Blue Cross Road and the City's Public Works facility. This too may be a site to visit to understand the outlot dedication being proposed. Background information is also included in the packet for review. ITEM H: Old Business There are no Old Business items for the Commission to review. ITEM I: New Business 1. Each November the Commission reviews parks and trails dedication fees to determine if they need to be changed for the subsequent year. Staff has provided background information along with several options for discussion. The Commission will be asked to make a recommendation to the City Council for inclusion in the 2004 fee schedule. 2. As with parks and trails dedication fees, general department fees and charges are also reviewed on a yearly basis to determine their appropriateness. Staff has provided a memo identifying potential fee changes and will ask the Commission to make a recommendation to the City Council. ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K: Other Business and Reports 1. Verbal updates will be provided for any subcommittees that have met since the October meeting. 2. Several Commission Members' terms will expire in 2004. Member Filipi completes 6 years, Members Danner and Williams 3 years, and Member West completes the one- year alternate term. Traditionally the terms expire in January, however the City Council has extended the terms to April. Newly appointed members will begin in May 2004. Commission Members will be receiving a letter shortly discussing the recent change. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM N: Adjournment NOVEMBER 17, 2003 DEPARTMENT HAPPENINGS Parks • The conversion of the Central Park gazebo to a winter warming house is nearly complete. Staff has installed windows, benches and steps. A contractor is in the process of installing radiant heaters and lights that will be removed in the spring. Staff will be clearing a general skating area and skating trail on the new Central Park pond. The gazebo will not be staffed. A story about the transition and the multi-use capability of the gazebo was included in the November 10th Pioneer Press. • The repair and set up of winter rinks is well underway. Nearly 100 rink boards and numerous rink light fixtures are being replaced. Buildings are being stocked with rubber matting, shovels and other winter supplies. • The construction of the new rinks, on the new pavement, at Rahn Park is nearly completed. Representatives of several other Cities have visited the site and asked for information regarding the process and design. Many of the boards salvaged from the original rinks have been used to rebuild the temporary rink installed annually at Lexington Park. • On Saturday, November 1St, approximately 15 neighbors along the north side of Blackhawk Park got together to remove buckthorn from a portion of Blackhawk Park. 4 staff members were on site to provide direction, instruction and operate the chipper. The volunteer buckthorn removal continues to be a tremendous success. Neighbors can call and report and infestation on private or public property, once verified by staff the volunteers will do the removal and leave the buckthorn at a designated location to be chipped by the City. • Staff has submitted the departmental Annual Report to the Minnesota Recreation and Park Association award committee for consideration in the "Communications" category. • Dakota County has expressed an interest in upgrading the landscaping around the Wescott Library. Through'the original cooperative agreement the City is responsible for maintenance of the grounds and the County is responsible for improvements. City Parks and Forestry staff have met with County staff, and the Consultant they have hired, to review plans and offer suggestions to reduce maintenance and improve the appearance of the grounds. • All buildings and facilities have been winterized. We can look forward to turning them back on in April. • Again this year, the City will not be contracting for the grooming of cross country ski trails within park areas. Experience has shown that the trails were little used and tended to become winter walking trails. A variety of ski trail opportunities exist in near by Lebanon Hills Park. The County may be contracted with to groom the Trapp Farm tubing hill on an as-needed basis. • This winter, the Department intends to continue the policy of utilizing available resources to plow only those parking lots associated with City facilities, programs or scheduled winter activities. This includes the Northview parking lot which has become a popular parking lot for high school kids that do not have parking 3 permits for the school lots. The school district has been informed, and will be reminded again this year, that they are free to plow the lot if they feel it necessary. In previous years they have opted not to. One third of the Park maintenance staff has been assigned to a regular street plowing route. Recreation: • Friends of the Farm held their Annual Meeting this past Saturday Nov. 15th. 2003 was a busy year that involved several hours of work working with the consultants and staff on the development of the long range master plan. • The 3rd annual Old Fashioned Holiday at Holz Farm will take place Sunday Dec. 7th from Noon - 4 pm. Free admission - a great holiday time family event. • Plans are already underway for the utilization of green space for next spring's soccer programs. The wear and tear has taken its toll in several areas, and requires some longer than normal "resting periods" before use should take place. Staff are working with the athletic groups to assure proper scheduling, etc. • The Eagan Art House programs continue to flourish. To accommodate demand, staff are working with the Art House to utilize alternative sites for some of their programs. Opportunities are being considered for development that could take place at the Community Center. • The Recreation division has been working hard on development of programs for this coming spring and summer. A theme is being considered that will help to establish goals, ideas, etc, on which programs will focus. • Winter league registration for returning teams is November 10-14 and new team registration is set for November 17-21. The manager's meeting is scheduled for Monday, December 8. • Fall basketball and volleyball leagues will wrap up in November and early December. • Planning has begun for the 2004 summer softball season. • Registrations for the preschool winter session are currently being taken until December 26. We still have limited openings for Tiny Tots, Friday Friends, Me Two, and Adventure Series. • Look for new and expanded Preschool classes at the Community Center for the winter session. • Planning is underway for the 2004 spring/summer preschool session. 4 City of Eagan Parks and Recreation MEMO Date: November 17, 2003 Agenda Item: F-1; Mother Nature Addition Action X Information Attachments X 1. Preliminary Plat AGENDA ITEM: F-1; MOTHER NATURE ADDITION - KENT LAGESON TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Mother Nature Addition development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision to create two single family lots located at 4137 Rahn Road, in the SE'/4 of Section 19. The subject property is an existing single family lot described as Lot 8, Block 3, Cedar Grove #3, which was platted in the 1960's. In 1932 Northern Natural Gas placed an easement on the southern half of this lot, which was never utilized. A letter from Northern Natural Gas indicates a release of the easement. There is an existing single family home with an attached garage on the northern portion of the lot. Access is via Rahn Road. The subject lot is approximately 27,418 square feet. Nothing was built south of the home because of the Northern Natural Gas easement. PARKS AND TRAILS DEDICATION: This development proposal will be subject to a cash parks dedication and cash trails dedication. TREE PRESERVATION: This lot split will be subject to standard tree preservation measures for the newly developed lot only. WATER QUALITY/WETLANDS: This proposed single-family subdivision is located in the City's "A" Drainage District. Similar to other residential developments, additional impervious structures increase stormwater runoff within the City. However, because of the small size of this development, on-site stormwater ponding for water quality purposes is not practical. Thus, in accordance with the policies and practices of the City since 1990, this proposed development is subject to a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. 5 ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal shall be responsible for a cash parks dedication for the newly created lot. 2. This proposal shall be responsible for a cash trails dedication for the newly created lot. 3. An individual Lot Tree Preservation Plan shall be required on Lot 2, Block 1 at the time of building permit application. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing 6. A dedication of cash in lieu of storm water treatment ponding should be required. 6 030510 19/27/23 HENRY. PAT ADVANCE SURVEYING & ENGINEERING CO. 5300 S. Hwy. No. 101 Minnetonka, MN 55345 Phone (952) 474 7964 Fax (952) 474 8267 SURVEY FOR PAT HENRY SURVEYED: May, 2003 DRAFTED: May 13, 2003 REVISED: September 15, 2003 to add topography. REVISED: October 15, 2003 to change split line locale, remove house, add elev's. REVISED: October 15, 2003 to make into a preliminary plat LEGAL DESCRIPTION OF ENTIRE PARCEL: Lot 8, Block 3, Cedar Grove No. 3, Dakota County, Minnesota SCOPE OF WORK: 1. Showing the length and direction of boundary lines of the above legal description. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or commit with competent legal counsel, if necessary, to make sure that it is correct, and that any ratters of record, such as easements, that you wish shown on the survey, have been shown 2. We show a proposed division of the property. Please review the proposal to see that it is what you intend and submit to those governmental agencies that have jurisdiction to obtain X 974A their approvals, if you can, before making any decisions regarding the property. I `\ M 3. Showing the topography of the site by contour lines and I \ ?"\ \ spot elevations, the elevations shown relate only to the A 974 benchmark provided on this survey. Use that benchmark and `Y nothing else and check at least one other feature shown on the map when determining other elevations for use on this site. PRELIMINARY PLAT OF MOTHER NA TURE ADDITION -7 1 e 970.3 I I . 11117" I 1 I X T v I 5 8937oo, W ,r„+ I I w.rwla¦rs --90.00-- x - _______-n.___ III ¦ R II III t4 &K de e/ iiiW -------- .. .--- tae d 14, 970.7 `???. 14,058 Sq. FL 4. While we shows proposed location for this home, we are not as familiar with your home plans as you and your architect and/or builder are. Check our proposed location and siting of i the home and yard grades carefully to see that they match your plans before construction begins. Also, we are not as femiliar / 2 with local codes as the local building official and zoning I . _. ---,- ay official in this community are. Be sure to show this survey to 4a' these officials, or any other officials that may have jurisdiction 977A over the home and its siting, and obtain their approvals before beginning construction 5. Utilities shown per a faxed plat of City plans and are an estimated location. 4 6. We understand per the client that the existing 60 foot easement along the southerly line is to released/vacated by and / and all necessary entities prior to recording of final plat / STANDARD SYMBOLS & CONVENTIONS: "e' Denotes I/2" ID pipe with plastic plug baring State License Number 9235, net, unless otherwise shown. Proposed elevations are shown with a box around than, while existing elevations are shown without a box. Arrows indicate the proposed flow of storm water on the site. b 4 071 ¦r I hereby certify that this plan, specification, report or survey was prepared by me or under my direct supervision and that I am a licensed Professional Engineer and Proffessional Surveyor under the laws of the State of Minnesota ctnmaew H lJ.&^ ?a IL Parker P.E. & P.S. No. 9235 70 GRAPHIC SCALE (isF1W) 4 A t1l' 27'ara mat '\ Per OWNA lam $8900' \\ mr, I to be pa.nary ` - \I¦Ywsd per e Ntfsr to aN cant gam I9rrV. n nbtaw Ns kak(M aastw.Ner 24 no 4 ; t.? PROPOSED ELEVATIONS: Top of Foundation 985.5 Garage Floor 985.1 Low Floor 977.8 0 arm ° 9991.7 a S2 M.5 ¦ I 1 11 , \ le" A1M rtes a I t a --90.00-- ^ e ROW 10 90029 x0924 +a 9629 13,36 Sq. Ft\i\'Z \' is \\ a * i 1 w \??` `\\,IF\ I' \\ a9t14A I A \ II 9996.9 " \ ,0 aA0.9 J II 4 N7.0 1 sW aIK9 1 111 N7.7 kr,?rNN0.3 ¦ KI I ?1 'Zt .9 924 I I ¦ ,? I O I ¦ 1es9 I t 1 A Avg. Na 030518 y CD t7 4t 3 City of Eagan Parks and Recreation MEMO AGENDA ITEM: TO: PREPARED BY: G-3; SUGAR BLUFFS MICHAEL AND KAREN STACK ADVISORY PARKS COMMISSION Date: November 17, 2003 Agenda Item: G-3; Sugar Bluffs Action X Information Attachments X 1. Location Map 2. Preliminary Plat 3. Preliminary Site Plan 4. Preliminary Tree Plan 5.Preliminary Grading Plan 6. Acquisition References 7. Conservation Easement KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Sugar Bluffs development. - v.. ... ..r.. .r_r.`m........?.r..?.rv?.?.r....?..nuu.C??..... ....r ....u'SL.....r?. - BACKGROUND/HISTORY: Michael and Karen Stack are requesting approval of a Preliminary Subdivision (Sugar Bluffs) to create four lots and one outlot on 5.58 acres (3.5 net acres) located at 4500 Thomas Lake Road, north of Cliff Road and east of Thomas Lake Road, in the SE 1/4 of Section 28. The site is guided LD, Low Density (0-4 units per acre) and is currently zoned R-1, Single- Family Residential. The applicant is proposing to subdivide the property into four lots for the construction of three additional single-family homes on approximately 3.5 net acres. The property is unplatted. The site has lakeshore along Thomas Lake to the north and west. The property is wooded with significant areas of bluffs along the lake. The site is subject to the City's Shoreland zoning ordinance which prohibits construction within bluffs or bluff impact zones. The applicant is proposing no grading or new construction within the bluff areas or bluff impact zones. The east end of the property contains an existing single-family home that was built in 1957 and a detached garage. The existing structures will remain. City park property adjoins the parcel to the north, and the northeast point of this site is highly visible from Thomas Lake Park. Access into the site is provided from Thomas Lake Road. A private street is proposed for the four homes. Municipal sanitary sewer and water service will serve the development. PARKS AND TRAILS DEDICATION: Trails The development shall be responsible for a cash trails dedication Parks In 2002, a sub-committee of the APrC conducted a review of remaining open space with the intention of identifying those parcels to be considered as a priority for acquisition or protection. The review included scoring individual parcels utilizing resource based criteria. The final report of the sub-committee was ratified by the full APrC in the fall of 2002. The parcel proposed for development is included on the priority list with the third highest score. 7 The primary value of this particular parcel was determined to be its visual aesthetics and significant trees, especially along the shoreline ("protection of shoreland woods/views"). The scenic bluff, which includes many significant trees, is very visible from both'Thomas Lake Park and Pilot Knob Road. It provides a natural buffer from the existing home and maintains the integrity of the shoreline. Because of the existence of a residence and the high value of the property, fee title acquisition by the City was considered unlikely. Under Section 11.21 "Shoreland Zoning", much of the bluff is protected, with defined limits on development and the removal of vegetation. The existing home and those proposed are located outside of the protected "bluff impact zone" thereby preserving the integrity of the slope and the natural vegetation. However, because one of the criteria of defining a "bluff' is the existing grade there voids or gaps within the protected area. For this reason the establishment of a "Conservation Easement" along the shoreline may be appropriate. A 50 foot wide easement as defined by the required 50 foot setback from the Ordinary High Water level (OHW), except in the NE corner where the line will coincide with the Bluff Impact Zone, will include over 50 significant trees and prohibit the removal of other vegetation except in the case of disease or storm damage. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are one-hundred nineteen (119) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 24" 6"-40" 90 76% Boxelder 18" 14"-31 9 8% Conifer 10" 5"-23" 5 4% The balance of the tree inventory is comprised of willow, elm, black cherry, cottonwood, mountain ash, birch, aspen, and honey locust trees averaging 15" in diameter. The development as proposed will result in the removal of eleven (11) significant trees (9.2 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40% of the total significant trees. With a proposed removal less than the allowable amount, there is no required tree mitigation for this proposal. In an attempt to maximize tree preservation, the applicant intends to preserve several large oak (and other species) trees adjacent to areas to be graded. The preliminary grading plan submitted shows proposed grade lines occurring inside the CRZ of several trees that are to be preserved on site (tree #78, 81, 83, 86, 87, 89, and 99). To ensure survival of these preserved trees, staff is recommending that a long-term tree survival plan be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. Also staff is recommending that the applicant communicate with city forestry staff in the actual placement of tree protection fence around these trees. No encroachment is to occur inside tree protection areas. 8 WATER QUALITY/WETLANDS: This proposed single-family subdivision is located in the City's B-watershed and immediately adjacent to Thomas Lake. Thomas Lake is one of the City's seven Class I-Direct Contact Recreation waterbodies, according to the Eagan water quality management plan. Thomas Lake is also Public Water #19-0067P, according to the Minnesota Department of Natural Resources, and the parcel is therefore classified as shoreland and subject to the City's shoreland zoning ordinance. The intent of the shoreland zoning ordinance is "... to preserve and enhance the quality of surface waters, conserve the economic and natural environmental values of shorelands, and provide for effective and efficient use of waters and related land resources" (City Code § 11.21, Subd. 1.). For classified shorelands, the code establishes a comprehensive set of land use requirements for lot and structure dimensions; types of structures; activities on steep slopes and for land disturbance; and types of developments. The presence of bluffs on this parcel is of particular interest. In Eagan, bluffs are relatively unique shoreland topographic features that rise at least 25 feet above the ordinary high water level and that have an average slope of 30 percent or greater. Specific provisions in the shoreland zoning ordinance address land use near and on bluffs. Because of the size and location of the parcel, this project is subject to requirements for stormwater quality. However, on-site treatment of stormwater is not practical, due to topographic limitations and considerations of the shoreland overlay district. The developer is proposing a low-lying "rainwater garden" to collect and infiltrate some of the stormwater runoff of the site. In accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with development of this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The development shall be responsible for a cash trail dedication. 2. The developer shall create a fifty (50) foot wide Conservation Easement along the west and north shore of the development prohibiting development or the removal of vegetation within the easement. Said easement shall coincide with the set back from the OHW except in that area forty- five (45) feet east and eighty (80) feet west of the westerly north/south property line between lots 1 and 2 where the easement shall coincide with the north line of the Bluff Impact Zone. Said easement to be recorded with the property. 3. To ensure survival of preserved trees (on site trees # 78, 81, 83, 86, 87, 89, and 99), a long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with encroachment into the CRZ. Also staff is recommending that the applicant-communicate with city forestry staff in the actual placement of tree protection fence around these large preserved trees. 4. An Individual Lot Tree Preservation Plan shall be required on Lots 1, 3, and 4 of Block 1 at the time of building permit application. 5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter 'of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees). 6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. A cash dedication in lieu of on-site water quality ponding should be required for this development. 9 Location Map Item: G? -3; 5U Qr s(a ifs Attachment # (. Loc Mf n Ma p Development/Developer. Application: Case No.: city of eingan Community Devdopm-nt Department Sugar Bluffs Preliminary Subdivision 28-PS-21-10-03 Map Prepared using ERSI ArcVlew 3.1. Parcel base map data provided by Dakota Co.,, Office of Gt5 and Is current as of June 2003. THIS MAP IS INTENDED FOR REFERENCE USE ONLY The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are not responsible for errors or omissions. N W-* E S 1000 0 1000 2000 Feet , II ?I J .__ w lD 39 ?? t- __ I •- -• "I 1 , Lrl v r i .l ?I 1 44 :7J I I f =, 1 ? { - w -.II h 1 ;_ _ I I f a.wl p li l - fI . : '" L4 - _ 19 1 391 pl < I L > - YyI 1 _ < r' I I w 1` A` 1?_ f 2i I I C O N S U L T I N G ENCREM PLMROBE INERS and SURVEYORS P NGINEERING COMPRNY, INC. 1000 FAST 1461A STREET. 8URNSRLO. MINNESOTA 55337 PH ?'? ?. aA WMI RRLRMCD Mike Stack 4500 ThOPlaa LaOa Road .0 E. 0H. 1114 55122 __ ]0 0 0 L iiiii p Rao 1• . 3w LEGAL DESCRIPTION THE NORTH 430 FEET OF THE WEST 595 FEET OF THE SOUTHWEST QUARTER OF THE SOUTHEAST i J OUMTER OF SECTION 20. TOWNSHIP 27, RANGE 23, INCLUDING THAT PMT LYING IN LARE. OVIOTA i 1 COUNTY. MNNESOTA ?. SUBDIVISION DATA 1 EXISTING ZONING R I SINGLE FAARLY (NO CHANGE REQUESTED) TOTAL FIAT MEA.S.38 ACRES. 242,931 SF. 3.50 ACRES (NET) O N R. ONINNMY IIIGII WATER EILV -905 A IRNU11 MMA: TOP NU1 IIWMIANT LAST SIDE UI 111)005 IME ROAD I/-- 10W MWIII UI 11X1MAS CENTER OHM ELEV..927.20 NOTE: NET AREA IS TO SNORE LINE OF THOMAS TAKE r,r `lL 1,1 VICINITY MAP 7r ?r- el- as wlc 28 -41 1 1 1- I-a I MI Ui 1M0 uua OMAaY OOw w N lui Y1 ` . "? `714 Preliminary Plat SUGAR BLUFFS 133 qan Eo aHNLS S ~ a1a I T L' /T.1 11,1 ,T, i iT; t,: -1 ,1 ?; '1' t- SssS o SR $:a g RLB n ? D ? MC O W 2 Z L_ N1' - Item: (- 3. 5uyar 81lu fps Attachment # 3. Pre l;minary 5i Ic Plan iz 29 1.. GI' W E'i W W C I+y -. -? a a a a e o e M JE] µ??y .t% ?. _ ?- °. six.=70'x_ ? 4 ' R '. _ -?_ - •R ...-sm b v / ? _ ovoa coc ?xv7 , sVWOH.i 4 _ - _ - _y v.?e LCt,SC?DN ? or ? A i 1 I I - SITE PLAN ,?.. ?Sg & IZc ZD W CL 00Z0 ?,J 1u, 1 ?I . 17 I I Lal li. Item: (a Su jar 614( {ts Attachment # 4-. /'re (i in; nary -Tree Plan ??1_J3s __- _ ((nu _ .Irk v.t ?r?zes / _ J V n Uf7_L 'c Sc 'rz Hi J>1 I _j tie W?Wga? ??? g m gg __? g -^W ? y o 5€5?r?f Wp i3e Y ig ; 3 3 Q &?? i w Q ,?53r i x a & - .xi ¢ a ; - ea .xf. PRELIM. TREE PLAN =-,! E? ! Z WCL 000 ,w s W=oo g m m _ Z e d ?Yg?€?? ??g g g ? ? g ?5lf15555 :55Y1 5 5 tl 5 R r 1 .i_ 9j q2 .'L0/ .a a_ T.9CA09 O j O Q ti UO m lL ? 2Q O ?iA ~ ct c W Q (? W Q O m WJ O a u L, ccW Q m ?- e cn 35 /4015 d]Y-.? 1 4 _UVUC _ ww• 4,VV1 0 V11 UnW, _ I. t. a.mo 3.CI,CCd0N yam f - j ?' m+xt . u ____ •• ? 926 ir ..? yumo S •, ILL _r /_? - - a I.I PRELIM. GRADING PLAN L--- Item: £ 3, Sc45ar Blu#-#s Attachment # 5. Preliminary 6rad,ny Plan a V Z t =z= 200 - W IrJ Z,j Item: ( _ 3; &4 yu r 13 -{fs Attachment # (o . AfrO ACQUISITION PRIORITY SUMMARY SITE NARRATIVES Sites By Rank 1. LEMAY LAKE /Park Expansion; A neighborhood park has been proposed for development on the south end of the lake. The City recently acquired property on the west side of the lake including a residence. The house has been converted for use as a retreat center and program space. The additional property is needed to allow for the installation of amenities consistent with those found in neighborhood parks, possibly including a play structure, sun shelter and canoe launch. Given the likelihood of the adjoining property being developed, there is good potential to acquire the needed property through a park dedication. Property for a lake trail could be acquired through 2. easements. OHMAN PARK/ Trail Connection; Land is needed to create a neighborhood trail connection from the park into nearby Lebanon Hills County Park as depicted in the Park System Plan. There is good potential to acquire the needed property through a park --??3. dedication when the adjoining property is developed. THOMAS LAKE PARK /Preservation; The intention is the preservation of the pristine shoreland zone bordering the west end of Thomas lake. The potential for development of much of the land is very low due to its location with a designated shoreland zone. Additional property could be acquired through easements. 4. HOLZ FARM / Expansion; Additional property would allow for an increase in programmatic opportunities and improve the parking. The properties are primarily residential with several commercial lots also included. The cost of acquisition would be very high. A new master plan will be addressing many of the issues associated with the 5. farm and its future. McCARTHY SITE /Park Trail Connection; Portions of this farmstead are needed to complete a natural greenway corridor and a trail connection from Patrick Eagan park to the northwest. Much of the property has been disturbed which may require realignment of a greenway. Should the site be developed there is good potential to acquire the needed property through a park dedication. 6. BARBARA CURRY PARK / Trail Connection; A trail connection from Patrick Eagan Park through Barbara Curry to Wescott Avenue is depicted in the Park System Plan. The needed property is currently part of the McCarthy farmstead. There is potential for a park dedication should the property be developed. The acquisition of easements remains an 7. option though the terrain is difficult. QUARRY PARK /Expansion; Acquiring additional property to the east would allow for expansion of the useable park space thereby increasing programmatic opportunities: The additional property may be needed to offset the property lost at the time the proposed east/west connector street is built. A park dedication is possible or fee acquisition as part of the road project. -T- 1 G-i 1 1 I\ iI I\ _i I 1 1 ?i I V I /--I C - VA`floti 1 t O Item: (a-3 Sugar f /L r- r? ?^ 1 1 1 l Attachment # 7. a,,, 5e- '?a an £a5e~4- SW36'08"E 565.00 r? a-----r UTLOT A 9.64 errs THOMAS LAKE DNR/19.67 565.00 N89'36'08"W City of Eagan Parks and Recreation Parks and Recreation MEMO Date: November 17, 2003 Agenda Item: G-4; Terra Glenn Action X Information Attachments X 1. Outlot E 2. Proposed trails 3. Preliminary Plat 4. Site Location AGENDA ITEM: G-4; TERRA GLENN - LUNDGREN BROS CONSTRUCTION TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Terra Glenn development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision to create 54 single family lots and 26 town home units (Terra Glenn) on 39.5 acres on property located between Yankee Doodle Road and Ashbury Road and between Blue Cross Road and the City's Public Works facility in the NW '/4 of Section 16. The subject site is completely wooded with mature vegetation and some noxious weeds. Clearly, the combination of existing woodlands, and topographic change make this a very challenging site to develop. The subject property is part of Blue Cross Blue Schield's (BCBS) Master Plan and is planned to be developed by Lundgren Brother's who plans to purchase the property from BCBS. PARKS AND TRAILS DEDICATION: Trails The survey for the development has found that the existing City constructed observation deck in Skyhill Park to be encroaching into Lundgren property by approximately 6'to 8'. Both the Developer and the City have agreed that the deck is an amenity that should not be removed. To rectify the discrepancy, the Developer has suggested the creation of "Outlot E" and its subsequent dedication to the City. The dedication would be made in lieu of cash trail dedication. Outlot E as originally proposed would be a triangular parcel approximately 4500 square feet in size. City staff has since suggested that Outlot E be modified to be a rectangular parcel approximately 16'x 450' paralleling the west boundary of lots 5 and 6 and dedicated to the City in lieu of a trail dedication.. The larger outlot would satisfy the encroachment, allow for additional buffer screening between the home sites and park, and provide additional opportunity for the planting of mitigation trees. The modified outlot would be approximately 7200 square feet in size. When the market value, square foot cost is applied, the value of the property within the outlot approximates the estimated trail dedication fee ($14,000) that would be applied to the development. 10 As part of the overall development, a trail segment is being constructed along Blueshield Drive, adjacent to the maintenance facility, extending to Coachman Road. A trail connecting to the City trail system via Coachman is proposed in the City trail plan. A connection is proposed through the future Blue Cross campus. Parks The Park Dedication for the entire Blue Cross parcel (including what is proposed to be Terra Glenn) was satisfied through the dedication and development of what is now Skyhill Park. No additional park dedication is required. TREE PRESERVATION: A tree inventory has been prepared by James R. Hill, Inc. and Kunde Company Inc. and submitted with this application. The inventory accurately identified the size, species, and condition of all "significant trees" (as defined by the City of Eagan Tree Preservation Ordinance), as well as the location of same trees. The existing condition of significant trees was rated on a 0- 10 system, with 0 being a dead or fatally diseased tree and 10 being an ideal or perfect tree. Following discussions between staff and Kunde personnel all trees rated 3 or less were excluded from the inventory as a "non-healthy" tree. The City of Eagan Tree Preservation Ordinance requires that only "healthy" trees be inventoried. The rating system used incorporates the following definitions for 0-3 ratings: 0 = Dead or fatally diseased 1 = Nearly dead or in imminent threat or failure 2 = Heavily diseased or decayed, or with some sever structural defects 3 = Structurally compromised, with moderate to serious defects or decay, or in decline due to disease or defects. The overall rating for all trees within this inventory calculates to 5.1 (a 5 rating is defined as an average tree that can be expected to live many more years; may have a single crack, some minor limb damage, or dead limbs that are prunable). The submitted inventory indicates that there are a total of twelve hundred ninety-four (1294) significant trees currently on this 39.5 acre site. The majority of trees on this site are oak trees with an average diameter of 15". The entire site can be described as continual rolling slopes, with a difference in elevation (from the lowest point to the highest point) of sixty-eight feet. Most significant trees on this site have long trunks and small crowns, typical of trees growing in a large, dense woodland such as this one. The understory of much of this site is comprised of the undesirable European Buckthorn species. Tree preservation issues for this development will be considered in two parts; the extreme north section of the site has multiple-unit residential units (47.5% allowable tree removal), while the larger south portion on the site has single-family residential units (40.0% allowable tree removal). Existing trees have been inventoried accordingly. Multiple-unit Residences Within the multiple-unit residential portion of this site there are sixty (60) significant trees. Individual tree size and species break down is as follows: Species Avg Diameter Black Cherry 9" Bur Oak 10" Hackberry 8" Red Oak 16" Dia. Range Count 6"-14" 37 7"-16" 7 7"-10" 6 14"-20" 3 Percent of Total 61.7% 11.7% 10.0% 5.0% 11 - ^? ------ ----- .,`,'?., Item: Q-4, Terra Glen '?k '''??, i • d Att h # , ac ment /- rl 1I r1 J b' 1? rl --------------- t I? r, J L' , 1 ?r IJ L 1 1 )' \? / f i I! ------ -J , ? N i = , , -- - - ----? 1 r \ r ` / 1. t" I i \ 1Ji ? ?: 1 ?? M y I f ?" ---v- Wi Ir-- ff77 1J ?? I` ? _J Jay ' ' * " - - - I I E ? llrb6ep I • - 1 TAAK L 17-? ? IF r l wL-j n Item:-4)' Z . Attachment # Pt,,-,d 7 1s I I r?;' it + l 1 . i u L...._.......__. 9 ;dwIWE DOODLE?^ ado Ic Alt. ...?........._. If --- - -------L n - - - - - - - - - - - - - - - - - - - - - - - - - - L_--------__ ROAD-- 1 „?y 1 JIB 1 I! li-E????? ROAD N-C. 2,-, RQN LE sr E =sr.1 PtzP t. e? s D•I COUNTY ROAD NO. 28 F?iYFF[f1fFS ;€-E. P r - - - - - (YANKEE DOODLE ROAD) $ gN> N P 'ey €€ `t cP Lpa i nQT t C%-F€FEFF fkF EF PTSF P y I` Ito ?( FFF? FIS [T -.E F. kg C' _ _ EI oiso 8 r F6FEaef;{t55!('-w?FsFL IT =eEe? ;?o r >R o °.=tiep lFi. P -r'F€R z3 ij[iEii[R=rs? F ?c ??--.? F ? `E `tsFCef ? FE IxP €e €9UlESEW DR = EAT iE i 111 f :=;at{gig er t- e Y ° y 04 ?i yi if a r? ?:N - xkicsma? w• n 5L4 ?N ey? 2L L.-ry -Jj I ?:sNi kkkE? a F az" r a1 -s. 1 6 I" L .a. 1 rO-D MW •J bb- I IE'a \ c L - 1 ?' F` 1 too -4 0 16Z i 1= y e kO 01 p ? : "E ?•°:•I ,.. N°\? ?1` 1 (`?\N°#.•? e?„yoNOe?'s? - ~-?..• y?? ??4\ J Ji M C4 ,..a 5tl /-,-a 4 =°' ?• '. ! 'I • \ i i:,%?y"? 4 ?s' tN t? o /n 6m t J I i 6 ima[ AL -->_?- Vim- Lev ,y -_R^2 ' ?? r A H U Y J<UAU I\ I Ll \ J L_ V I L_ Y 1 - ,. \ I Af: L)f'^ I G? 'jI A I:1? 11Al Itl f'I r-II r)n 1111 nr5n ITlf"\V1 ?1vL/I r?LJLl11 IVIv \c.i\ I I I I I • I ?. I -n O C7 eeee??r_ "? m m o y p m TERRA GLENN James R. Hill, Inc. 2 - cw . ?s 1 ° F= M N b" a z Q s, o z i "^ PLANNERS / ENGINEERS / SURVEYORS '2 9_ ? 9 Prelimin tiR o o^ ary Plat }you . L. 6 U. Ln 120. b- w =7 m ° c o Lundgren Brothers wx rn7lnu-w" IAI (M)M-67" iss L .•vt•1• FouALV.eo. M•na1l. w eswl - •+?- out 1e.c.m.C..W. SITE LOCATION TERRA GLENN EAGAN, MINNESOTA PRELIMINARY PLAT EXHIBITS 9 `j 11fl = a n L;p`g i > FOR Lundgren Brothers F .. (. -I. t:l.l'1 1' 3--' 1 i 3 ai ;'i 4°Jrrs' P k K a? "! 935 E. WAYZATA BOULEVARD, WAYZATA, MN 55391 FAX P (952 473 740 E 5 CO : ) - HON : (9 2) 473-1231 1 jig CC3 7lankoo Dobdka Rd - ... ? ? o 113/ wse, . ...... ...... _.... ....... SHEET INDEX SITE -------- -- - - - ----- l .•. -. _.__._ I T I. TITLE SHEET . , ?; .. irq ----- g C_ l` ?{ I j ?i 2 EXISTING CONDITIO , ? ` „. ?/ % / ,_ i _- •JI & PRELIMINARY PLAT Dat;Da6glDr Cllr J / j r ; ?. 1. ?ep' CC p € gpA?dYl. _ / ^ mR "c 1. PRELI NARY GRAD M ING PLAN ?[91i RELIMINARY GRADING PLAN 5. P Blue C 1o9x 6 . PRELIMINARY GRADING PLAN lliy? Par 4 1 sgrtn ly? f i j? /l ul ft? ` ?I y€?> }' ,....4 T-S / •?, /; .. '? t 7 PRELIMINARY UTILITY PLAN 1A,' 1 /' 6. PRELIMINARY UTILITY PLAN ?I . \I I?1: t? I.tl {JIIa j i x cuter . 1> ? ? 19 1e : 21 r9 xx -- - C anoy •1e 4 1e n Dour 9 , t..y.f I r.,l I tc..jJ I 1,r.:-.1 I&::• L C 1.. 9. PRELIMINARY UTILITY PLAN 10. TREE PRESERVATION PLAN 1 It. TREE PRESERVATION PLAN 1 12. TREE PRESERVATION PLAN 13 EXISTING DRAINAGE AREA MAP I i . 11 14 PROPOSED DR GE IN RE P ;; ? A A A A MA 15 DETAIL SHEET 4i' . 16. WETLAND MITIGATION PLAN 17 x . TREE MITIGATION PLAN z 2 O T 1S. PRELIMINARY SITE PLAN (LODGES) 9 x m ... C) In i 1 . TREE MITIGATION PLAN (LODGES) 04 1 c:.1 11 e_ ..1 L,,f t-' Ft, ?.._?_ .. •.._ . is 1 Ct? }{ ..1....1' >{{ it iJ . C ORARN By Roc ' 1 ?/ k w 1 -E__I' (j ?TI_ BATE ry ,1 I REN510N5 N `•j nom; I ..WE ME PROJECT ND. $1191 i 9 109 ,00 690 SNEE/ 1 di 19 o 4? ?LI?IIII?I? ------------- -- eEROf E-- a ' 3 x a I - e k"k-1- 1--t--------- - 1 1 7,I 1 I till I r., rl I City of Eagan Parks and Recreation MEMO Date: November 18,2002 Agenda Item: 1-1; 2004 Park and Trail Dedication Fees Action X Information Attachments X 1. Option Chart AGENDA ITEM: I-1; 2004 PARK DEDICATION AND TRAIL DEDICATION FEES TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS CLAUDIA LIDDEL, ADMINISTRATION INTERN ITEM DESCRIPTION: Proposed 2004 Adjustments to the Park Dedication Fees and Trail Dedication Fees. BACKGROUND Each year staff, the APrC, and City Council analyzes Parks and Trails Dedication fees to maintain reasonable fee standards for developers and stay within fair range of other Metro communities. Parks Dedication fees are fundamentally tied to the value of raw land acquisition. Policy language states; "Said fee shall be determined by the average market value of undeveloped residential property by zoning classification, served by major City utilities, divided by the number of units per acre which shall provide the equivalency of twelve acres per thousand population." While parks dedication fees are derived from land value, trail fees are instead tied to the inflating costs of construction materials. Developers are not charged trail dedication fees in a similar manner as park fees. Residential trail fees are based on acreage, in the same manner as commercial, industrial, and public facility charges. Park dedication fees support the Park Site Fund, which is used primarily for CIP projects. With the decline of developable space, park dedication fee income to the Park Site Fund is expected to decrease. Because the City is facing near buildout and slowdown in plat applications, financial planning needs to reflect this change. METRO SAMPLE AVERAGE One tool the APrC uses to determine a fair fee increase is to gather information about what other cities charge for their dedication fees for each property type, and calculate an average from this sample. Information about 2003 fees for other municipalities of similar size to Eagan has been collected and analyzed for comparative purposes. It is important to note that most municipalities do not separate parks dedication fees and trail dedication fees. Therefore, the comparative analysis and ranking comparisons combine Eagan's Park and Trail dedication fees to "level the playing field." 15 OPTIONS Option 1: Percentage Increase The first option the APrC is invited to consider is a percentage increase across the board. This would be consistent with the increase in average land value as determined by Parks and Recreation and Planning. This option had been discussed during the investigation of alternative funding sources. Attachment 1 presents other increase options, showing fees increased at 2.5% increments: 5%, 7.5%, 10%, 12.5%, and 15%. Option 2: Increase based on Metro Sample Average (MSA) Each year staff conducts a small survey of municipalities to determine if Eagan's fees are consistent with the area market. Although selection of this option would tie the fee increase less to average value of the land and more to the area market, it is still presented to the APrC for consideration and to inform of current market trends. SUMMATION Based on the choices presented in Attachment 1, the APrC has several options from which to base their selection. With no state statute to guide the method of fee increase, it will be up to the APrC to determine which option they feel is the most fair. Option 1 is based exclusively on 2002 Eagan fees, which is well within the market range for the Metro area. Option 2 takes the sample from the Metro area, including Eagan's fees, and bases increases on this sample average. If the APrC determines that park dedication fees should be increased for 2003, it will be important to ensure that the increases are fair, based on the value of the property. It is not unreasonable to expect dedication fees to increase as land availability decreases and value goes up. Fees should not increase exponentially to become primarily a revenue generator rather than offering a fair payment-in-lieu of park land dedication. Major fee increases based this way may be difficult to defend if they are challenged, seeming more an extraction than fair compensation. ALTERNATIVES FOR COMMISSION CONSIDERATION The APrC is asked to make a recommendation based on one of the options listed below: 1. Increase park dedication fees based on current Eagan fees, with a recommendation as to the percentage of increase. 2. Increase trail dedication fees based on current Eagan fees, with a recommendation as to the percentage of increase. 3. Increase park dedication fees based on MSA. 4. Do not increase park dedication fees 5. Do not increase trails dedication fees 16 ? -r/ c-uu`t tttrt 'n4 Attachment #TrW 1 Ded i ca f? on Attachment 1: Incremental Percentage CI I. C.h a (Ytrf increase Based on Current Fees Base 2003 Fees 5% 7.5% 10% 12.5% 15% Increase Based on Metro SF DP TH/Q Apt/ Mult Comm Ind 1628 1625 1476 1486 4733 4111 1709 1706 1550 1560 4970 4317 1750 1747 1587 1597 5088 4419 1791 1788 1624 1635 5206 4522 1832 1828 1661 1672 5325 4625 1872 1869 1697 1709 5443 4728 Sample Average SF DP TH/Q Apt/ Mult Comm Ind Base 2004 MSA* 2123 2050 2344 2148 5884 5227 5% MSA 2229 2153 2461 2255 6178 5488 7.5% MSA 2282 2204 2520 2309 6325 5619 10% MSA 2335 2255 2578 2363 6472 5750 12.5% MSA 2388 2306 2637 2417 6620 5880 15% MSA 2441 2358 2696 2470 6767 6011 SF= Single Family DP= Duplex TH/Q= Townhouse/ Quad Apt!Mu/t= Apartment of Multiple Unit Housing Comm= Commercial Ind= Industrial C/I/P Fac= Commercial/lndustriaUPublic facility (Trails dedication only Res (per unit) C/ I/ P Fac 192 1008 202 1058 206 1084 211 1109 216 1134 221 1159 Res (per unit) C/ I/ P Fac N/A N/A * Metro Sample Average is based off of 2003 fees of other Minnesota communities. City of Eagan Parks and Recreation MEMO AGENDA ITEM: 1-2; 2004 FEES AND CHARGES TO: ADVISORY PARKS COMMISSION Date: November 17, 2003 Agenda Item: 1-2; 2004 Fees and Charges Action X Information Attachments X 1. 2004 proposed fee schedule PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Consideration of 2004 fees and charges. BACKGROUND/HISTORY: The APrC is annually asked to review the fees charged for private use of park facilities and recreation equipment. Based on a recommendation by the APrC, the City Council will establish the fees to be charged during fiscal year 2004. ANALYSIS: A list of current year fees.and 2004 considerations is attached. DISCUSSION/EVALUATION: The 2004 fee considerations provide for an increase of approximately 10% in nearly every category. These same fees took on a similar increase last year after a drought of any percentage increase since 1997. While another approximate 10% increase may appear steep, staff found that a 20% increase over 7 years is reasonable and is cumulatively at an equivalent rate of what the average cost of living increase would equal over the same period of time. In past years, the tax has been collected separately and added to the fee. The 2004 fee schedule represents the inclusion of the 6.5% sales tax to simplify the administration and tracking of revenue versus sales tax. Recent City Council direction has suggested that user fees be scrutinized and brought in line with comparable sized communities. Additionally, there is an expectation that all Park and Recreation program fees consider a steeper increase in 2004 than past budget years have required. Staff has found that these fee considerations are still comparable with neighboring communities and still provide good value to Eagan residents. Fees for park facilities have been set at a level to cover maintenance, supervisory, and or equipment costs incidental to its venue. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2004 fee schedule as outlined. 2. Recommend to the City Council approval of the 2004 fee schedule as amended. 17 Item:,j-Z . ZL1O+ Fte s f are 2004 FEE SCHEDULE Parks and Recreation Charges Attachment # /. .Fee 5a e d a le. The following facility rental fees are subject to 6.5% State sales tax, and require a $150.00 damage deposit payable at the time of registration. Sales tax is included in the proposed 2004 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge. 2003 2004 FACILITY RESIDENT NON RESIDENT 2003 fees with tax RESIDENT NON RESIDENT Trapp Farm, Thomas Lake, Blackhawk and Central Park Pavilions: • All day rental (10 am - 10 pm) $ 110.00 $ 155.00 117.15 / 165.08 S 128.00 S 176.00 • Half-day rental (10 am- 4 pm, or 5 pm -10 pm) 75.00 110.00 79.88 / 117.15 85.00 122.00 • Blackhawk kitchen use 35.00 40.00 37.28 / 42.60 43.00 48.00 Enclosed park Shelter Buildings: • All day rental (10 am-10 pm) 110.00 155.00 117.15 / 165.08 128.00 176.00 • Half-day rental (10 am-4 m, or 5 m -10 m) 75.00 110.00 79.88 1 11715 85_00 123.00 Tennis Courts 3.00/court/hr 3.00/court/hr 3.20 3.75 Court/hr 4.75/court/hr Community Room - City Hall (NOTE: 2-hour minimum for after-hour rental): • Youth groups (8 am - 4:30 pm) Deposit only N/A Same Same • Youth groups - after hours (per hour) 9.00 N/A 9.59 11.00 Same • Local civic groups (8 am - 4:30 pm) Deposit only N/A Same Same vocal civic groups - after hours (per hour) 25.00 N/A 26.63 29.00 Same • Other citizen groups 25 00 50 00 26.63 53.25 / 29.00 Same -Per hour rental . 220 00 . 350 00 234.3 256.00 266.00 -Maximum one-day rental . . • For profit organizations 60.00 60.00 63.90 / 63.90 69.00 75.00 -Per hour rental 350 00 350.00 372.751372.75 410.00 410.00 -Maximum one-day rental . Sunshelters (per day) 35.00 55.00 37.28 / 58.58 43_00 64.00 Picnic kit: • 3 items 7.00 10.00 7.46 / 10.65 7.50 11.00 • Each additional item 3.00 5.00 3.20 . / 5.33 3.50 5.50 + $50 deposit + $50 deposit + $50 deposit + $50 deposit Chuckwagon grill (per day) 35.00 55.00 37.28 / 58.58 41,00 64.00 Canopy (per day) 60.00 80.00 63.90 /. 85.20 70.00 90.00 Extra picnic tables (each) 10.00 N/A 10.65 1-'; N/A 16.00 27.00 Tubing at Trapp Faun Park 2.00 2.00 3.00'day 3.001 day Tubing Reservations only at Trapp Farm Park 3.00 4.00 4.00/person 5.00/person for groups of 20 to 80 people (1 '/2 hour rental): 2003 2004 NON 2003 fees NON FACILITY RESIDENT RESIDENT with tax RESIDENT RESIDENT Athletic facilities: • Fields - youth tournaments (per field per $ 40.00 $ 80.00 42.60./ 85.20 $ 48.00 S 96.00 day) 60.00 120.00 .63.90./1127.80 70.00 140.00 • Fields - all other users (per field per day) 35.00 50.00 37.28 1 53.25 53.00 106.00 • Lights, if required (per field per hour) 60.00 75.00 63.90 / 79.88 70.00 85.00 • Building cleaning (per full day use only) Half day use (less than 4 hours) charges 70% of rate Field/facility maintenance fees: Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. • Traveling youth teams (per team) 80.00 N/A 85.20 1 N/A 96.00 N/A • Adult - up to 9 games (per team) 195.00 390.00 207.68 / 415.35 230.00 460.00 • Adult - more than 9 games, fee for each additional game >9 + 25.00 + 45.00 26.63 /.47.0-1 +112.00 } 54.00 Specialtyfield set-up charge to be determined on a case-by-case basis. This cost would be in addition to the field use permit cost. Moonshine Park: Upstairs - retreat/meeting space (includes availability of overhead/coffee pot/kitchen) 75.00 85.00 - 8:00 am -Noon 75.00 85.00 1:00 pm - 5:00 pm 91.00 101.00 • 6:00 pm - 10:00 pm 213.00 235.00 • Full Day (8:00 am - 10:00 pm) Same Same Downstairs - activity space • 8:00 am -Noon 64.00 75.00 64.00 75.00 • 1:00 pm - 5:00 pm 80.00 90.00 • 6:00 pm - 10:00 pm 187.00 208.00 • Full Day (8:00 am - 10:00 pm) Bandshell at Central Park: Permitted use in partnership with Eagan Parks and Recreation meeting community entertainment criteria: No permit fee Permitted use in conjunction with a Community Center paid permitted use - No permit fee Other use by groups or organizations for private gain - $50.00 per hour Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF OCTOBER 20, 2003 A. regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on October 20, 2003 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, Elizabeth Perry, Dorothy Peterson, and Ken West. Members Belfiori, Filipi, Pletcher and Williams were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Sonya Rippe, Sports Program Supervisor; Mark Vaughan, Civic Arena Manager; Beth Wielde, Research and Special Projects; CJ Lilly, Parks Planner; Sheila Cartney, Planner and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Joseph Bari moved, Dorothy Peterson seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF SEPTEMBER 15; 2003 Terry Davis moved, Margo Danner seconded with all members voting in favor to accept the minutes of the September 15, 2003 meeting as presented. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided updates and a brief overview of issues and activities from the Parks and Recreation divisions. RECREATION PROGRAM UPDATE - SONYA RIPPE In providing an update of adult athletic programs, Sports Program Supervisor Rippe introduced Debbie Tate and Rich Thiesen, both of whom are longtime participants and managers in Eagan's adult sports leagues. Debbie and Rich shared their positive experiences in Eagan's leagues and thanked Supervisor Rippe for her positive leadership. They both shared feedback they've received for the need to add lighting at Lexington Diffley Athletic Fields. Member Peterson asked if their teams used the website to find information. Both responded that they did. Supervisor Rippe continued her in-depth presentation covering the fall programs, the upcoming winter registrations and plans for the 2004 season. Member Peterson asked if the League Leadership committee is still operating. Supervisor Rippe stated that the interest has been decreasing in the recent past. Member Peterson opined that given the interest being shared for lighting Lexington Diffley Athletic Fields, perhaps the League Leadership committee could look into a joint venture to fund the improvement. Supervisor Rippe responded that she could certainly look at the option of re-connecting with the League Leadership committee. CIVIC ARENA PROGRAM UPDATE - MARK VAUGHAN Civic Arena Manager Vaughan presented an overview of the 2002/2003 events and activities of the Civic Arena. Some of the notable firsts at the arena included a wedding in August and a graduation party that has spawned new ideas for 2004. Manager Vaughan reviewed the dry floor use, ice rental revenues and notable changes over the past year. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 2 CONSENT AGENDA There were no consent agenda items for the Commission to discuss. DEVELOPMENT PROPOSALS LEXINGTON RIDGE - MILLERVILLE, INC Planner Sheila Cartney shared the background of this proposal noting that it had been previously reviewed and denied by the Advisory Parks Commission and subsequently denied by the Advisory Planning Commission and City Council. One of the major contributing factors to the denial was that the original proposal showed access to this development through Lexington Diffley Athletic Fields. This proposal shows the property subdivided into 8 single-family lots with access proposed via Diffley Road by a private road easement. Forestry Supervisor Hove presented an overview of the tree preservation issues and reviewed the tree inventory on the site. Hove noted that the applicant had done a good job with tree preservation on the site and that there would be no required tree mitigation for this proposal. In addition, Supervisor Hove was encouraging the preservation of two specific specimen trees on the site. One is tree #262, a 38" diameter white oak and the other is tree #244, a 41" diameter bur oak. It was staff's perception that tree #262 could be preserved with minimal effort by the developer, however, more effort would be needed to preserve #244 given its proximity to the proposed lot 4. Supervisor Hove concluded his presentation with a concern for the amount of storm water runoff that will be directed to the northeast portion of the development site and to the adjacent northwest portion of Lexington Diffley Athletic Fields. He opined that standing water in the lowest collection area, which is heavily wooded, would negatively affect the health of existing park trees. Staff is seeking more clarification from the applicant as to the amount of and duration of storm water runoff into wooded park property. Water Resource Coordinator Macbeth shared to stormwater runoff from this 5.9 acre single-family subdivision. The majority of the runoff (4.6 acres) is proposed to drain to the low-lying area referenced by Supervisor Hove. Coordinator Macbeth expressed concern for the steep slopes and erosion control during grading and construction of this site and the impact that would have to the stormwater pond. Macbeth added that the applicant has indicated that there is enough area for the stormwater to drain but staff still has some concerns as to how much of the ponding area will overflow into park property and impact the existing trees. Member Perry asked if the overland flow is different not than what will be proposed with the development. Coordinator Macbeth stated that there is not much of a difference in the direction of the flow. Member Perry asked if water is currently ponding on park property. Coordinator Macbeth responded that this has not been a good year to gauge because it has been so dry by typically there is not significant ponding on the park property. Member Davis opined that the addition of impervious surfaces within this development will certainly impact the stormwater runoff to the pond. Member Peterson asked if there was an outlet from the pond. Coordinator Macbeth explained that there was an outlet from the pond and that the water would flow under Diffley Road and on to Patrick Eagan Park. Member Peterson asked if the outlet could be engineered to minimize the flow into park property. Member Davis also suggested the option of placing a berm between this development and park property to preclude the flow into park property. Ray Miller, representing the development, addressed the Advisory Commission and noted that in previous proposal access was an issue for the City. He stated that they needed a denial from the City of Eagan in order to go to Dakota County to obtain permission for access off Diffley Road, which they are in the process of negotiating. He did note that the County would still prefer access to this development through the park rather than Diffley Road. To respond to the tree preservation issues, W. Miller assured the Commission that tree preservation has always been a high priority for his developments. He added that he would work closely with Supervisor Hove to try to save tree #262 but wasn't as optimistic about tree #244 because of the significant grading that will occur at this location. He again shared his desire to work with staff to try to, preserve these specimen trees. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 3 To respond to the issues addressed by Coordinator Macbeth, Mr. Miller opined that there will need to be further study to address those concerns. He added that the low area in the northeast comer is currently holding the runoff from both the private and park property and that,there is currently no wetland vegetation in the ponding area nor standing water. Mr. Miller stated that the control structure will be raised 1.8 feet but that the roots of the trees are 1.5 feet above the control structure. He added that construction of a berm is possible to keep ponding on the property but the construction of a berm will certainly affect the existing vegetation and create tree loss. In order to minimize the amount of impervious surface Member Bari asked if the length of the road could be decreased by locating it more westerly on the site. Mr. Miller responded that the gradual grade change shown on the plan would provide a safer access. Director Vraa asked for clarification regarding raising the outlet 1.8 feet from 919 to 940.9. He asked if this was intended for water volume or water quality. Mr. Miller responded that it was for water volume. Coordinator Macbeth was not clear on the reason for raising the outlet structure. Macbeth added that with the significant slopes the addition of bituminous to the site will result in increased speed of the flow to the ponding area, which has some inherent problems. After further discussion Director Vraa asked the Advisory Commission to identify the problem they were trying to solve; tree preservation, water volume or water quality. He opined that depending upon the answer to that question the Commission would need to make some compromises. Member Davis stated that the implications of a berm could impact more trees, raising the water level could certainly impact the vegetation but felt that he did not have enough information about the impact of these options to make an informed decision. The need for more information from the developer about the impact of these options was shared by several other Commission members. - Dorothy Peterson moved, Joseph Bari seconded with all members voting in favor to ask staff to work with the applicant as soon as possible on both the tree preservation and water quality issues identified and bring this development back to the Advisory Commission on November 17 for their review and recommendation. For clarification, Director Vraa noted that this proposal could proceed to the Advisory Planning Commission meeting on October 28 for their review and would still be able to maintain the schedule of appearing before the City Council on November 18, following the recommendations by the Advisory Commission on November 17. WOODLAND PLACE - EPIC DEVELOPMENT, LLC Planner Sheila Cartney reviewed the background of this proposal to create 16 lots and avariance to the lot width minimum and street width minimum on 6.3 acres located at 630 and 660 Cliff Road in the NW '/4 of Section 36. This site currently has a single family home with two detached garages and many outbuildings throughout the site. Forestry Supervisor Hove reviewed the tree preservation issues noting that this proposal will result in the removal of 18 significant trees. The proposed removal is less that the allowable amount therefore there is no required tree mitigation for this proposal. Member Peterson asked the location of trees to be removed. Supervisor Hove responded that trees interior to the site will be removed and that perimeter trees will remaiu. Water Resources Coordinator Macbeth reviewed the stormwater runoff noting that 3.0 acres of the site will drain into a proposed stormwater treatment pond in the southeast corner of the parcel. This pond will then drain to Holz Lake. Coordinator Macbeth concluded with staff recommendations regarding mitigation for this proposal. Member Peterson asked if there would be a need to trench from the proposed pond to the east through park property. Coordinator Macbeth was unsure but would look into it. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 4 Parks Superintendent Olson addressed the parks and trails dedication for this site noting that this development would be subject to a cash parks dedication. The trails dedication however would tie into the recently completed Holz Farm Master Plan which suggests the development of a nonvehicular trail access extending from the Holz property to Dodd Road. The developer has responded to staff's request to include a 12 foot wide trail easement between lots 9 and 10 as a conditional easement upon which a trail would be developed only if a combination vehicular/pedestrian access is not developed at the more desirable location to the south of this development. Should the preferred southerly access come to fruition the trail easement would be vacated, however no time line has been established. Coordinator Macbeth responded to Member Peterson's earlier question by clarifying that the storm pipe was proposed to run through the park property. Rich Rogers, representing Epic Development addressed the Advisory Commission and commented that this proposal is attempting to stay away from the southern border of trees and will try to maintain a buffer around the property. Member Danner commented that this proposal represents twice the number of lots as the previous Lexington Ridge proposal and expressed some concern about the number of variances that are being requested. Mr. Rogers responded that unlike the previous proposal this site is relatively flat and the number of lots is similar to like developments in the community. Member Peterson reiterated her concern for the storm pipe proposed through park property and asked how deep it would be. Mr. Rogers, noting that his engineer was not present, was unsure but thought that. it might be 5 feet underground. Member Davis asked how deep the holding pond was proposed to be. Again noting that his engineer was not present, Mr. Rogers opined that it might be 6 feet but would need clarification from the engineer. Following further discussion and concern that sufficient information was not available to make an informed decision regarding water quality issues, Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to make the following recommendations regarding this proposal: 1. The development shall be responsible for a cash parks dedication. 2. The development shall include a twelve foot wide Trail Easement between lots 9 and 10. Said easement may be used by the City to develop a trail should it be determined that a trail would be a beneficial means of access to the adjoining park property. The easement may be vacated at the discretion of the City. 3. The development shall be responsible for a cash trails dedication. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. Water Quality recommendations shall be deferred to the November 17, 2003 Advisory Parks Commission meeting pending further review and clarification by staff and the developer. ................................. _............._.._.... OLDBUSINES.. S DISC GOLF Director Vraa noted that the Advisory Commission has reviewed the feasibility of providing a disc golf course in Eagan and had asked if Dakota Hills Middle School might be interested in collaborating with this project by sharing the land that connects Northview Park and School District property. It was noted that the school appears to be interested and is currently reviewing a request to contribute some funding to the project as well. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 5 Researcher Wilde continued that staff is still talking to ISD 196 about the potential collaboration of this project. It was noted that the proposal being presented represents a 9-hole course, designed as a pilot program with room to expand in the future if the need arises. A potential layout was also shared with the Advisory. Commission, noting the careful layout to maximize the shared space and minimize the impact to the existing property. The majority of the course is expected to occupy areas within Northview Park with only a minimal use of ISD 196 property. Wielde also noted that only minimal brush removal would be needed to accommodate this 9-hole course with a total cost estimated at approximately $3,700. It was also noted that this amenity would not be a revenue generator, rather an amenity for the community to enjoy. Commission Members Ban and Peterson suggested that the approval of this proposal be subject to a financial contribution from ISD 196 as well as providing cooperative use of their property. Member Davis stated that he would not want to see the financial obligation as an obstacle for providing this amenity. Member Perry suggested that the school could purchase equipment to use at the disc golf course rather than provide a financial contribution towards its construction. Dorothy Peterson moved, Margo Danner seconded a motion to approve the construction of a disc golf course at Northview Park upon approval by Dakota Hills Middle School subject to a financial contribution of no less than $1,000 from Dakota Hills Middle School. Those voting Aye included Dorothy Peterson, Margo Danner and Joseph Bari. Those voting Nay included Elizabeth Perry, Terry Davis and Ken West. The motion did not pass for lack of a majority vote. After further discussion regarding the benefit to the community and the relatively inexpensive investment to provide this amenity, Terry Davis moved and Joseph Ban seconded a motion to approve construction of a disc golf course at Northview Park upon approval by Dakota Hills Middle School. Those voting Aye included Elizabeth Perry, Joseph Bari, Terry Davis and Ken West. Those voting Nay included Dorothy Peterson and Margo Danner. The motion passed. ALTERNATIVE FUNDING OPTIONS Director Vraa provided a brief overview of this project and thanked the Advisory Commission for the diligent work that has been done since June of 2002 when the City Council asked for this review of alternative revenue streams for the Park Site Fund. Director Vraa brought the Commission's attention to the findings report that captured the months of study and asked for consensus from the Commission to bring this report to the City Council. Member Davis added that the Commission has exhausted their research and that all the background materials and report should move forward for further direction from the City Council. After further brief discussion, Dorothy Peterson moved, Joseph Bari seconded with all members voting in favor to forward the following findings to the City Council pertaining to alternative funding streams for City of Eagan parks: • Short-term: Discuss the logistics of a referendum to be used for acquisition and development projects. Also, use the existing park site fund for renewal/replacement, at approximately $245,000 per annum. • Lone-term: Consider raising the levy, within the boundaries set by the state legislature. Consider a dedicated fund for renewal, development, and purchase of park amenities. • Continuous: Grants, donorships, and sponsorships will be pursued whenever possible. Grant funds tend to be project-specific and can not be considered a replacement to a continuous funding stream, but they are a very welcome supplement. ............................... ................................. ........................ ........................... NEW BUSINESS There were no New Business items for the Advisory Commission to discuss. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 6 WATER RESOURCES UPDATE JP-47 UPDATE Water Resources Coordinator Macbeth provided the background and update of the public information meting held on October 1, 2003 regarding the Fish Lake alum treatment program to the immediate neighborhood of JP-47 and east Fish Lake. Assuming this element of the Water Resources Program continues to proceed, Macbeth noted that the issues that remain to be completed before next spring include; 1) removal of the sludge; 2) acquisition of land for the alum settling basing; 3) construction of the alum settling basin; and 4) acquisition of a State operating permit. Member Davis commented that there were some suggestions made at the meeting for alternative solutions and asked if there was a more gradual way of addressing this problem. Coordinator Macbeth responded that he does not know of any other option at this time but noted that information will continue to be shared with the public and that the City is open to hearing about other potential options that have not yet been brought forward. Coordinator Macbeth reiterated that he felt the City was taking the most positive action with the installation of a new basin and the periodic removal of alum sludge. Member Davis asked if any other new ideas have been brought forward. Macbeth responded that nothing new has come from the meetings to date. Given that the acquisition of land to accommodate a new basin has been put on hold at this time some Commission Members expressed concern that the window for removing the sludge this fall is small and that the City should at least proceed with that portion of the project. Member Peterson asked how best to get this moving forward. After further brief discussion, Elizabeth Perry moved, Dorothy Peterson seconded with all members voting in favor to recommend to the City Council that the alum sludge be removed this winter from Fish Lake. OTHER BUSINESS AND REPORTS PATRICK MCCARTHY PROPERTY UPDATE Director Vraa explained that Patrick McCarthy has donated an easement to Dakota County for the future preservation of a portion of his property. It was noted that the Trust for Public Land has submitted the proposal on behalf of Mr. McCarthy and will continue working with him as needed. It was also noted that the Trust for Public Land is working with Tony Caponi on a grant application for portions of his property. SUBCOMMITTEE UPDATES NAMING RIGHTS Member Peterson noted that the group has met and reviewed several drafts to bring back to the Advisory Commission for review. It is anticipated that this issue will be brought back to the Commission within the next few months. Regarding Historic Preservation discussion, Member Peterson asked if a meeting could be scheduled regarding Holz Farm on November 17 or 18. ROUND TABLE Member Davis asked if the City had a new website. Director Vraa explained that the City is currently working on a new site that will be unveiled later this year. The new site will allow updates by individual departments so that the information is kept current. Member Davis added that it would be helpful if the site provided a quicker way to find information. Advisory Parks Commission Minutes of Regular Meeting of October 20, 2003 Page 7 ADJOU] NMEN.:.T With nc xther business to conduct Joseph Bari moved, Margo Danner seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:30 p.m. Secretary Date