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12/15/2003 - Advisory Parks & Recreation Commission AGENDA WORKSHOP ADVISORY PARKS COMMISSION CIP DISCUSSION EAGAN, MINNESOTA 6:00 p.m. Conference Rooms 2 A & B Monday, December 15, 2003 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda . 7:02 pm C. Approval of Minutes of Regular Meeting of November 17, 2003 7:03 pm D. Visitors to be Heard (1) Travel Baseball 7:04 pm (2) Garden Club 7:12 pm E. Superintendent's Update and Department Happenings Pages 3-6 7:20 pm F. Consent Agenda 7:35 pm (1) Proposed Gun Club Lake WMO Memorandum of Understanding Page 7 (fer- T-effa Glenn and Blue Gr-ess Blue Shield impaets) G. Development Proposals (1) Woodland Place Pages 8-10 7:36 pm (2) Long Acres Pages 11-15 7:45 pm H. Old Business 8:15 pm 1. New Business (1) 2004 Water Quality Fees Pages 16-17 8:16 pm J. Water Resources Update 8:20 pm K. Other Business and Reports (1) Shade Tree Disease Program Update 8:30 pm (2) Schedule January, February and March 2004 APrC Meeting Dates 9:00 pm (3) Park Site Fund Update/CIP Timeline Pages 18-20 9:05 pm (4) Holz Farm Update 9:15 pm (5) Subcommittee Updates 9:20 pm L. Round Table 9:25 pm M. Adjournment 9:30 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 2003 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbadl@juno.com PHIL BELFIORI 2002 651-905-0293 (H) 1/2006 3671 Canary Way (1 yr. 2002) 651-297-8026 (W) Eagan, MN 55123 (3 yr. 2003) Phil.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamily.net TERRY DAVIS Chair 1997 651-452-2635 (H) 1/2006 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) (3 yr. 2003) terry.davis@stpaul.com N. MARK FILIPI May, 1997 651-602-1725 (W) 1/2004 836 Overlook Place (3 yr. 1998) 651-687-9366 (H) Eagan, MN 55123 (3 yr. 2001) mark.flipi@metc.state.mn.us ELIZABETH PERRY (LIZA) 2002 612-414-6056 (cell) 1/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-452-5200 x138 (W) Eagan, MN 55121 651-452-3201 (H) elizabeth. a ulte.com DOROTHY PETERSON Vice 2000 651-454-6532 (H) 1/2006 Chair (3 yr. 2000) 4337 Sequoia Drive (3 yr. 2003) norsk4337@juno.com Eagan, MN 55122 RICHARD PLETCHER Secretary 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil KEN WEST 2003 651-687-9152 (H) 1/2004 600 Lone Oak Road (1 yr. 2003) 651-303-3316 (W) Eagan, MN 55121 (altemate) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.com Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mmus cmesko@ci.eagan.mmus poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.us ghove@ci.eagan.mmus emacbeth@ci.eagan.mmus bwielde@ci.eayan.mn.us 6/04/03 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraagci.eagan.mn.us Cherryl Mesko cmesko@ci.eagan.mn.us Paul Olson polson@ci.eagan.mn.us Jeff Asfahl iasfahl@ci.eaaan.mn.us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghove@ci.eagan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Parks Planner/Landscape Architect Q Lilly cililly9ci.eagan.mn.us Recreation Staff: Paula Nowariak pnowariak0ci.eagan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter ahunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvaughan@)ci.eagan.mn.us Community Center. Sandy Breuer sbreuer@ci.eagan.mn.us ADVISORY PARKS COMMISSION 2003 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 13 17 14 19 16 14 18 1s 20 17 1s Joseph Bari x X X X X X X X X X Phil Belfiori x X X X O* X O* X O* X Margo Danner x X X X X X X X X X Terry Davis x X X X X X X X X X N. Mark Filipi x O* X X X O X X O* X Elizabeth Perry x X X X X O X X X X Dorothy Peterson x X X X X X X X X X Richard Pletcher x O* X X O* X X X O* O* Ken West (alternate) X O O* O O X X X X X Melvin Williams x O* X X O O O O O O X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee Richard Pletcher N. Mark Filipi Joseph Bari Melvin Williams Elizabeth Perry Phil Belfiori Ken West Margo Danner Liaison to Holz Farm Studv Terry Davis Dorothy Peterson Dorothy Peterson UPCOMING MEETINGS: OPEN ISSUES Proposed CIP workshops: 1. 12-15-03 6:00 - 7:00 p.m. Slated c s bgem is Sept 03 (R oietGhff) 1-7-04 5:30 - 7:30 p.m. 2. 1-15-04 6:00 - 7:00 p.m. 3. Novermber- Subcommittee meet with Friends of the Farm to 1-29-04 If needed: 5:30 - 7:00 p.m. discuss National Register of Historic Places- D. Peterson 2-12-04 If needed: 6:00 - 7:00 p.m. TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 13, 2003 REMINDER: CIP discussion at 6:00 p.m. - Conference Rooms 2 A & B ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of November 17, 2003 ITEM D: Visitors to be Heard Representatives of Travel Baseball and the Garden Club will present the Commission with information regarding their use of park facilities and partnerships to benefit the community. ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda 1. Background information for a proposed Gun Club Lake WMO Memorandum of Understanding is included for Commission action. ITEM G: Development Proposals 1. Following review of the Woodland Place development in October, the Advisory Commission requested that this proposal be brought back in November for review of water quality and/or tree preservation issues. The developer pulled this item from the November agenda so it is now appearing for Commission review and consideration. Background information is included in the packet for review. 2. Long Acres is a proposed Manley Land development for 52 lots on 29.6 acres at 700 Gun Club Road. This proposal was originally scheduled to appear on the October agenda but was deferred by the developer. A detailed background report is included for review. ITEM H: Old Business There are no Old Business items for the Commission to review. 1 ITEM I: New Business 1. The Advisory Commission will be asked to review the 2004 Water Quality Fees and make a recommendation to the City Council for approval ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K: Other Business and Reports 1. Forestry Supervisor Gregg Hove will present the annual Shade Tree Disease Program Update 2. The City Council recently extended the Advisory Commissions term year through March of 2004. New appointments will be effective in April, however meeting dates for January, February and March will need to be set. (The January and February meeting conflict with Martin Luther King Jr. Day and Presidents Day.) Dates being recommended by staff include Thursday, January 15, 2004; Thursday, February 12, 2004; and Monday, March 15, 2004. At their organizational meeting in April, the Advisory Commission will set the meeting dates for the subsequent year. 3. Superintendent Olson will review the Park Site Fund update and anticipated timeline for the annual CIP review. 4. Brief updates will be provided by subcommittees that may have met since the November meeting. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment 2 DECEMBER 15, 2003 . DEPARTMENT HAPPENINGS Parks • Water Resources staff is updating the City's various stormwater drainage area boundaries. This has been an ongoing effort because slight changes to drainage patterns have occurred as land areas have developed. Such information is useful for runoff modeling and management purposes. • The "top 3" questions heard in December are...when will rinks open? why aren't the rinks open? when will the sliding hill open? In answer to the questions regarding rinks; while the air may be getting cold, the ground is barely frozen. A snow fall insulates the ground, further slowing the process. A solid base of 8"-12" of frost is needed to build good ice. Without adequate frost, the water, which has a temperature of approx 50-55 degrees, will thaw the ground and turn the surface to mud. By using hoses in cold weather, it would be possible to build a rink with multiple thin layers without deep frost however, with nearly 30 City rinks to flood, the use of tankers has proven to be the most efficient. Once the process starts, it will take approximately 8-10 days of split-shift flooding to build a rink on turf. The paved rinks at Goat Hill and Rahn Park can be flooded in a matter of days and could be open prior to the Christmas holiday. The others.....? The sliding hill at Trapp farm needs a solid snow base of 6"-8" otherwise it is quickly, worn to grass and dirt. • A brief video clip explaining the flooding process was recently shot for use on the local cable channel. A meeting with the Outdoor Ice Coordinators of the Hockey Associations is being scheduled to review rink maintenance procedures and schedules. • Staff met with the Police Explorer Scouts to review winter procedures and schedules. The Explorers have been of great assistance in monitoring after-hour park use. • Any snow seems to bring out snowmobiles. Snowmobiles are NOT allowed on City park property. The Communications Department is developing a news release to remind residents. Violations should be reported immediately to the Police Department. • During this "pre-rink" period the park maintenance staff has completed several projects at the Community Center and Civic Arena. Other projects have included the refurbishment of goals and equipment, and much needed building repairs and remodeling. • Again this year three park maintenance staff are assigned to regular plowing routes under the supervision of the Street Department. The remaining six maintenance employees will be needed to remove snow from the walks at City buildings, now including the Community Center, plowing parking lots at activity sites and eventually cleaning rinks. It is important to understand that removing snow from rinks is priority not only because they may be opening that evening but more-so to keep the ice from melting under the snow, thereby protecting the 3 investment in time spent building them. In the event of a paralyzing snowfall, all staff would be assigned to clearing roadways and other City infrastructure. • Once the ground is sufficiently frozen, a large concrete box culvert will be installed under the trail between pond BP-2 and Blackhawk Lake. The trail between the two water bodies has been very susceptible to significant washouts caused by the stormwater overwhelming the outflow. The project will necessitate closing the lake trail for up to several days. Funding is coming through Public Works. • Dakota County has awarded bids for a significant landscape renovation at the Wescott Library. Work was scheduled to begin this fall which now appears unlikely. Because the City is responsible for maintaining the grounds City staff were involved in review of the design which is intended to be more maintenance friendly. • Dakota Hills Middle School has given the official "go ahead" for a disc golf course. As an added bonus they are proposing to make a financial contribution towards the purchase of the course equipment. Staff will be meeting with School officials after the holidays to iron-out the details and also begin the processing of placing an order for a nine hole course. • Again this year designated trails along County Roads will be cleared under a contract administered by the Street Department. Proposals for new segments are reviewed by the Council in April and require the submission of a petition obtained from the Engineering. Department at City hall. Recreation: • The preschool program held its annual December Fun parties the week of December 8th -12th. Snowmen, gingerbread cookies and games were all enjoyed by the class participants. • Registration for the Winter session of preschool is currently ongoing. Many new and exciting classes are being offered at the Community Center. Registrations will be accepted until December 26th. • Winter league manager's meetings were held Monday, December 8. Registration numbers for winter is as follows: o Men's Basketball - 28 teams o Boot Hockey - 8 teams o Men's Broomball -12 teams o Co-Rec Broomball - 24 teams o Volleyball - 55 teams All leagues will begin after the first of the year. • The Eagan Senior Program Advisory Board will officially begin in January 2004. There are currently five members who will be dedicating their volunteer time and energies to expanding and improving the Eagan Senior program. • To date, approximately 90 seniors have given $10 to support the Eagan Senior program through the Annual Sustaining Membership program. In January these new members will be recognized at a new birthday/welcome celebration activity. • Forty-three seniors are planning to go to the Science Museum on Thursday January 8 to see the Omnitheater presentation of Lewis and Clark. 4 • Adapted programs continue to receive positive feedback and support. The first program to be held in the gym of the Eagan Community Center is the Adapted Basketball program in which there are currently more than 15 participants. There has also been a very strong interest in volunteering for this program. Six high school students and adults completed applications to volunteer with the program. • Rink Rats Hockey is getting set to begin in January. One instructor and two assistants have been hired to take on the leadership roles with the more than 20 youth ages four to eight that have already registered for the program. • More than 75 people have registered to participate in the Breakfast with Santa program sponsored by Eagan Parks and Recreation and McDonald's of Eagan on .the corner of Lexington and Diffley. • The next edition of the Discover activities brochure is currently in development and will be delivered to Eagan residences mid February. • Friends of the Farm hosted their P annual "Old Fashioned Holiday" on December 7t'. Approx. 400 individuals attended. Friends of the Farm had an excellent year of events! • Plans are underway for utilization of athletic facilities for the summer of 04. It again appears to be another busy summer at Eagan facilities. • The Eagan Art House Board is busy planning their annual Art Festival. This years' event will take place on the new festival grounds at Central Park on June 26-27. • Plans are underway for an exciting menu of entertainment offerings taking place at the Band shell during the summer of 04. • Glacier & Pilot Knob after school programs are going very well. The overall numbers that we are able to enroll are limited due to the space that we are provided. However, there are 53 children in recreation and 27 in homework help at Pilot Knob and 70 children registered in recreation programs at Glacier. Some of these children attend more than one recreation program others do not. • The Local Collaborative Time Study grant that has been supporting our programs is also being affected by budget cuts. These funds are not going to be available for 2004-2005 school year programs. Efforts are being spent on locating additional financial resources, building partnerships to reduce costs and increasing fee based program structures where possible. • Staff are also attempting to build relationships with the apartment complex managers by attending the police coalition meetings. Information about recreation within the city is presented and distributed. • Community Development Block Grant funds support youth development activities throughout the city. Part of the requirement for receiving these funds is to acquire demographic information about family make-up, income and race. To acquire this information letters and surveys are being developed which will be distributed to participant families, apartment complexes and elementary schools. This information will also give us target areas for building partnerships for after school recreation opportunities and information dissemination • Eagan Teen Center / Programs: The local collaborative of teen programmers continue to work together to develop programs and partnerships for program offerings. 5 • The teen center has hosted two successful dances. The attendance increasing each time a dance is offered. In addition, Open Mic Night has become a popular arena for bands to play for their friends, earn money and release their CD's. • Regular attendance at the teen center is varied and hard to predict. Some days there are our regular 3 others there maybe 15-20. Depending on what is planned. • The teen center offered a football tournament on the Sony Playstation game eight teens (mostly High School age) competed for prizes. • The Battle of the Bands program will begin this year as well as our Film Festival. New partners are surfacing which will make these programs more enticing and successful in their second year. • Eagan-Teen Advisory Board is involved in the fund raiser "Drop -n- Shop" December 14`x'. They are busy working on their business plan and working with Minnesota Youth in Philanthropy Association to develop a structure and work plan for fundraising to: "Keep the teen center open free for teens to make sure there is a safe, productive place for teens to gather during a critical time of day. Where they can be supervised, get help on homework, compete in games or just hang out with friends." The members of the Association are supporting and coaching the youth in these efforts, preparing presentations, grant writing, developing work plans and best practices for fund raising. Very exciting work! • Teen Advisory Board Vision: "Strengthen the Community with a Teen Voice." They are also trying to identify: 1) community perceptions of teens; and 2) what can the teens provide the community to make it a better place - service. • Winter staff training is complete for the Winter Recreation Leaders that are working at the Outdoor Skating facilities and Trapp Farm Park. Fifty-one staff were hired for the Winter of 2003-04! • All Outdoor sites are scheduled to open on December 20---weather permitting. • Upcoming trips for families include a MN Timberwolves Game, Sesame Street Live and Minnesota Wild game. Registrations are still open for all trips. • Activities for youth during winter break include a Holiday Hoopla and Winter Fun Day at Moonshine Park. Registrations are low at this point, so residents are encouraged to sign up soon! Registration deadline is December 29. • Plans are underway to offer 2 classes at the Community Center for Home- schooled students. A committee of parents has been advising staff on ideas and times of when to offer programs. We will be starting with a sampler class of Life- long games and Arts & Crafts. Plans are also underway for a Winter Fun Day that would include skating, snow shoeing and games in the snow. 6 Date: December 15, 2003 Agenda Item: F-1; Proposed Gun Club Lake WMO Memorandum of ry zl Understanding City of Ea Action X gan Information Parks and Recreation MEMO Attachments X 1. Memorandum of Understandin AGENDA ITEM: F-1; PROPOSED GUN CLUB LAKE WMO MEMORANDUM OF UNDERSTANDING TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Make recommendation to City Council on memorandum of understanding proposed by the Gun Club Lake Watershed Management Organization for the City of Eagan to provide administrative services. BACKGROUND/HISTORY: In the mid 1980s, the Gun Club Lake Watershed Management Organization (GCLWMO) was established by joint powers agreement between the cities of Eagan, Mendota Heights, and Inver Grove Heights. Until a recent change in state law, staff from member cities served on the GCLWMO's board of managers. Now that staff can no longer serve on such boards, cities have appointed residents to represent them-three board managers are from Eagan, and there is one manager from each of the other two member cities. For the past year since its transition to a non-staff board of managers, the organization has been conducting its business with administrative support from the City of Eagan, which formally chaired and coordinated the GCLWMO. ANALYSIS: At its December 3, 2003 meeting, the WMO board unanimously adopted a motion to propose a memorandum of understanding with the City of Eagan in order to formalize the administrative services provided the organization (see attachment). DISCUSSION/EVALUATION: The services proposed to be provided by the City are very consistent with the historical services provided by the City. ALTERNATIVES FOR COMMISSION CONSIDERATION: Make recommendation to City Council on memorandum of understanding proposed by the Gun Club Lake Watershed Management Organization for the City of Eagan to provide administrative services. 7 Item: F-1; Proposed Gun Club Lake WMO Memorandum of Understanding Attachment 1. Memorandum MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING entered into this day of , 2003, by and between the CITY OF EAGAN and the GUN CLUB LAKE WATERSHED MANAGEMENT ORGANIZATION ("Gun Club Lake WMO"). RECITALS A. The Gun Club Lake WMO is a Joint Powers Watershed Organization formed by the cities of Eagan, Inver Grove Heights, and Mendota Heights pursuant to authority conferred upon the Cities by Minn. Stat. §§471.59 and 10313.211. B. Pursuant to the Joint Powers Agreement, the Gun Club Lake WMO may employ such persons as it deems necessary to accomplish its duties and powers. C. Pursuant to the Joint Powers Act, the Gun Club Lake WMO may make contracts, incur expenses, and make expenditures necessary and incidental to the effectuation of its purposes and powers. D. In order to provide for the responsible management and administration of its duties and responsibilities, the Gun Club Lake WMO wishes to contract with the City of Eagan for personal services, and the City of Eagan is willing to provide those services. NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. ADMINISTRATIVE SERVICES. The City of Eagan will assign a staff member to serve as Administrator of the Gun Club Lake WMO, and provide additional assistance to that individual necessary for the efficient execution of the duties contemplated by this Memorandum of Understanding. 2. DUTIES OF ADMINISTRATOR. The person assigned by the City of Eagan as Administrator for the Gun Club Lake WMO shall coordinate and assist in the preparation of meeting agendas and materials, grant application and related documents, consultant contracts and work assignments, planning and capital projects, and other activities authorized by the Gun Club Lake WMO Board. 3. CONFLICTS WITH CITY OF EAGAN RESPONSIBILITIES. It is understood by the parties to this agreement that the person assigned as Administrator may be assigned conflicting duties and responsibilities from the Gun Club Lake WMO Board and the City of Eagan that may necessitate the adjustment of schedules or expectations. Conflicts of this nature shall be resolved to the extent practical by the person assigned, but in other eventuality through communications between the Gun Club Lake WMO Board Chair and the City of Eagan staff person's supervisor (or City Administrator). 4. COSTS AND EXPENSES. The City of Eagan will periodically bill the Gun Club Lake WMO for its costs in providing these personal services in accordance with a fee schedule established by the City of Eagan, which shall be provided to the Gun Club Lake WMO. To the extent practical, the City of Eagan shall also provide an estimate in advance of the annual expected costs to allow the Gun Club Lake WMO to appropriately budget for the projected expenditures. 5. TERM. This Agreement shall terminate upon either of the parties providing 60 days written notice to the other of its intent to terminate this Agreement. 6. EFFECTIVE DATE. This Agreement shall be effective upon its approval and execution by the City of Eagan and the Gun Club Lake WMO. CITY OF EAGAN GUN CLUB LAKE WATERSHED MANAGEMENT ORGANIZATION BY: BY: Its Mayor Its Chairperson AND AND Its Administrator Its Secretary F December 15, 2003 G-1; Woodland Place ! r~ X City of Eagan X 1. Location map Parks and Recreation MEMO 2. Preliminary Plat 3. Preliminary Site Plan 4. Prelim. Tree Preservation 5. Trail Easement Location AGENDA ITEM: GI; WOODLAND PLACE - EPIC DEVELOPMENT, LLC TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Woodland Place development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision to create 14 lots on 6.3 acres located at 630 and 660 Cliff Road in the NW '/4 of Section 36. This application was before the Advisory Park and Recreation Commission on October 20, and continued until November 17, 2003 with questions concerning water quality. The application was before Advisory Planning Commission on October 28, 2003 as a public hearing with 16 lots proposed and variances to the lot width and street frontage requirements. The applicant requested revising the subdivision to satisfy City Code and revisit the Commissions. The proposed subdivision is for three unplatted tax parcels located along Cliff Road and Dodd Road, known as the Weierke property. The property's zoning changed from Agriculture to R-1 Single Family Residential with a City wide zoning map update; adopted on September 17, 2002. The property is currently being used for Weierke Trench and Excavating, and there is a single family home with two detached garages located on the eastern most parcel. There are many outbuildings throughout the site. The southern portion of the site is bordered with mature trees. The subject property is located within the Holtz Lake Shoreland Overlay district. PARKS AND TRAILS DEDICATION: Trails The proposed Woodland Place development is located adjacent to the former Richard Holz house which was acquired by the City in the mid 1990's for the purpose of incorporating it into the historic Holz farm site. The house on the Richard Holz site is currently rented out by the City on an annual basis. The recently completed Holz Farm Master Plan suggests the development of a nonvehicular trail access extending from the Holz property to Dodd Road. The trail would potentially provide access to the farm from the existing wide City trail system, and a connection to the Lebanon Hills County Park system. The master plan also suggests the development of a possible vehicular access to the park from Dodd Road and the inclusion of the connector trail within the same corridor. Neighbors to Holz Farm were involved in the master planning process and provided much of the input that was used to prepare the concepts depicted in the plan. 8 At the request of staff the Developer is proposing the inclusion of a twelve foot wide "Trail Easement" between lots seven and eight. Staff is suggesting that this be considered as a "temporary" or conditional easement upon which a trail would be developed only if a combination vehicular/pedestrian access is not developed at the more desirable location to the south of the this development, as depicted in the master plan. The more southerly corridor is preferred due to the potential for multiple use, alignment with existing and future roadways and trails, and the more suitable grades. The development of a vehicular access to the park through Woodland Place would be difficult due to grades and the narrowness of the adjoining park area. At such time as the more southerly access is completed, this easement would be vacated. No time line has been established. Parks Most of development is adjacent to a non-programmed, disturbed portion of the park, beyond the gated control points. The slopes of the long back yards will limit development on the adjoining lots. The primary function of that portion of the park will be the possible accommodation of the entrance drive and field parking. There is a limited amount of significant natural vegetation along the property line. In such instance a cash park dedication would be appropriate. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are forty-four (44) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Pine/Spruce 10" 8"-18" 20 45% Maple 18" 839-32" 13 30% The balance of the tree inventory is comprised of elm, apple, birch, oak, and cedar trees with average diameters of 12". The development as proposed will result in the removal of ten (10) significant trees (22.7 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, single-lot, residential) is set at 40.0% of the total significant trees. With a proposed removal less than the allowable amount, there is no required tree mitigation for this proposal. Off-site trees Several trees on the submitted tree inventory have been removed from the site inventory because they are located on the southerly 36.88 feet of the property (this area is not within the parcel included in this application). Trees removed from the inventory are numbers 22, 29, 35-40, 42-44, and 4649. Preserved trees requiring tree protection fencing Several trees shown on the submitted tree preservation plan as being preserved appear to be located in areas that will receive some amount of grading or site alteration. These trees need to be protected through the installation of tree protection fence installed (per city ordinance standards) at the dripline or at the perimeter of the critical root zone, whichever is greater. Trees requiring this "interior site" tree protection fencing are numbers 1, 3, 4, 7, and 68-73. A revised tree preservation plan shall be submitted showing the placement of tree preservation fence around these trees. WATER QUALITYIWETLANDS: This proposed 6.3-acre single-family subdivision is located in the City's L-watershed and. also is within the shoreland overlay district of Holz Lake, a Class H Indirect Contact Recreation waterbody, according to the Water Quality Management Plan. Portions of the site (3.3 acres total) are proposed to drain offsite either to the northeast, east, south, or west. The remainder of the site (3.0 acres) will drain into a proposed stormwater treatment pond in the southeast corner of the parcel. This pond will drain to Holz Lake. 9 The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments. With an approximate impervious proportion of 20 percent, a minimum wet-pond volume of 0.17 acre-feet covering a minimum area of 0.13 acres would be needed to treat the stormwater generated by 3.0 acres of the development. The pond would have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. A cash dedication in lieu of ponding would be required for untreated stormwater runoff from 3.3 acres of the development. There are no wetlands associated with this parcel. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The development shall be responsible for a cash parks dedication. 2. The development shall include a twelve foot wide Trail Easement between lots seven and eight. Said easement may be used by the City to develop a trail should it be determined that a trail would be a beneficial means of access to the adjoining park property. The easement may be vacated at the discretion of the City. 3. The development shall be responsible for a cash trails dedication. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of all significant trees/woodlands to be preserved on-site. 5. A revised Tree Preservation Plan shall be submitted that shows the installation of tree protection fence installed (per city ordinance standards) at the dripline or at the perimeter of the critical root zone, whichever is greater, for all trees indicated to be preserved, including tree numbers 1, 3, 4, 7, and 68-73. 6. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. A minimum stormwater treatment wet-pond volume of 0.17 acre-feet covering a minimum area of 0.13 acres shall be required to treat runoff from 3.0 acres of this development. The pond should have a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. 8. A cash dedication in lieu of on-site water quality ponding shall be required for the remaining 3.3 acres of this development. 10 Item: G-/j Wood land Place Locate o n Map Attachment # ,m ~ ~ w = ~ vcp~ Lot~t+► on ~P a' ~v1/~.y ~ ~ G a4b m~ 9 r as - C 3 f PZI d O m, +y r s f~ le ~a 9 ca ca a bP r¢ a me ~ 9 i dl ~ ~ [b 5 ~ ~ ~ ~ ~ ■ 97P~ ~ Subiect Site 1 a -eta s ~ . ~ ~ ~ • . • ~ ~ ®s r f!a 9 ® ~ ~ ® s 4 s ,o a 1D8 ® ~ ~ s 0 J -5 amp of ~ ~ ®~srs s m r a ~ s ~ nit ~ g ss ct. . ` 9 9 9 ~l 9 9 A ea ° ® ao 'bag 76 ON Zvi g to : i , 71- ® 1 H- t i 6g 1000 0 1000 2000 Feet Development/Developer. Woodland Place Application: Epic Development LLC Case No.: Preliminary Subdivision N Map Prepared using ERSI AreView 3.1. Parcal base map data provided by Dakota County Office of GIS and is current as of June 2007. w E THIS MAP IS INTENDED FOR REFERENCE USE ONLY city of Cagan The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community D-lopm°nt Dapartnent not responsible for errors or omissions. PRELIMINARY `,T mb WOODLAND PLACE n DEVELOPMENT DATA LOT AREA DATA Ryan ! Engineering I E>a61M 7e.IO R-r LEGAL DESCRIPTION KEY R.oN.IIY Al1I. ONbM la NM to 1, ew 1 . 71.737 wIt 414 Lake $trOA) LEGAL DESCRIPTION to Lew 1.11.123 i%m EPICW4ia7. w NW I 4a1 t tetl 1 ~iiiii oo" 77. R.1[1 !1 0+0. tIRMF r - - to 4nw 1.4,17] RIt .WWrl.r•On....W.W 1 wwn.. w Q..Nwgo°°tw: 7a1VAMetlR1iwTt:A+i (90J 3W-WW V -'~1I to e.s 1 . Iwo wR WMIA M la 1. ew 1 . 71109 wft. h11...weM a M 11arNWw1 WWrri. R.NwI 41wR.. 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(m w...r14 \ \ N M fIw11W11.n1 ..wr Ilw.a. owl. R IIW1n..1a for 1 OVERHILL FARM FIRST ADD. _ \ - - - - - - - - - - - - - - Epic I - - - - - - - CLIFF RD 092 LLC~f1 1 Ils'H Rtl 1 r r LI' - - - - - - - - - -CLIFF ROAD A.O.W. - - - - - JILOVR - - r N6p7J'.o~ ?~_4T= 1 °.,~.w+Re'° _ - - - - t S89I150T 536.77 a 66 _,II-7 I ~ l I \ t. I I I I I I I I I I / F~ ~ . 1 9\\\~` I I 2 I I 11 I I I I B / I)"'"f. "'we°"N` 11fftl lr % I ri4 "ter , O \ \ , / 1 3 I 5 7 \ \ 24.7& or I 4.123 ! I I 11,4123 / 71104 w 41 / J 4ala Rtw,wT \ j l I I 11.123 w I j l 11.123 or I4 SRS cwt I I I I I I I I I I i i 'I ) h II IIrS L ~~,e ~ IIIM - J I ~ \ II II it IJL Z: I I, _j L L I - - - _ -LAND IMAY - - - - - - ~(1` 111,411ty III, CD - - -7 IM LAIENM 7` 111&! I _ I \ 117.71 ~O `14 I I 113 = I I 11.12 I I IL// s i I 1L1b s\ \ / 7a \ II 11 II II to \ ~N ~JL _JL J L J --1 - - - - - _z--- - L - - - - T j~~1 S40 $8914J-1771V 56128 NATURES EDGE \ 8 - - - - - - - - - - SHVI'50'lolf -7, ~ A A PRELIMINARY SITE, N 0 70ae mAN slo~q N0. BDILDINO DATA R / WW a/ AMMRCRIM MAMIM FM rXW ft"M MO MS Engineering WDOl,9ARlR6 SITE DATA K A 9W AMA dOraaf r.0lf ERCeblOr, UN MM aor ~ AO~F AApaen stfA, 0.arf (9u') 380-sm own nr AKA 90.uAm f.,» ~ mcw i mts wr A0.W -'KfM! -I.rft Mvn a "I -maw -ash .MRAW MY -atMf -0.Ht w•1 w •w+"w • •r w Mr AMA nr ml am w•A. w wA w~ SITE DENSITY • w 11 SIYp(-/'AM(r 0M4W U/IS M AM Ac :to au/AA - Kr N !4C-FA(r DNWM t*M M '.MAC lA au/Aa - MAQ ~ W Place _ EaUsA MJ - - OVERNICE FARM FIRST ADD - - - - _ - - CLIFF ROAD i A - for CO. RD. 92 M,W,c n/MAaar „ (T - - - = -WT-2~ Epic - - --6 - L t4 \ -5894130 _ 536.77 a 966.j~ i A.AnA• QLa F- I - \90~ i i 2 4 I' 5 i i Y \ \ ` v J % Li _ \ % - - - - - - - - I I , ` T 9 Nr W& u+aion 00 L- : 13 1 : 1, 1\ 1 11 12 fl i , zh-- - 10 L ------J L------- IJL-h----- - Sff4j'l7'W 56576 NATURES EDGE - - - - - - - - - \ \ A U "O A a 3 Item: Cis-1~ ~/1~ocrJlanol Place. LC 4~ fil $ $ f rt Attachment #t-. _ U 3 IN 11 3>i W ~8 Pra✓t]m iF'ce Prcser.,,vk l f . . . . . C :GS~r ~ ~ F eFF #IFFFI~F F 1 a! E 6EI~FF~FF~I~F~~FFFF~f~I~~ffrFlFdF~FFFFi icKi~ ~ _ eaatt,_= It t i! at IN RRtPitt etaitittRgRtxRRR Rt t, 673ttatle=! i+ it I 1 ' ~f11 , ` 1 LLJ W I ' II ~ ~ 1 _ • I ~ W LLI I J. , i , ' I It I cc: a ~ i + I Z I 1s ~I 11 I , ~fili~ 1 I ~ I I ' S Ow ; I i I ' I (L I Y I j Q JO s1 li it ' ' I I I E' I n t l ~ I ' I I 1 ~,r-/ IF 0, 'I = U I I I i i~~ x I ~ Irt i ,1 ~ ~ ~ / i IL • • i J 11 s ~ ~ I I o ~ g . I I I ~ I 12/05/2003.11:36 EAGON MA I NTENCE 4 CITY HALL DNSTR Item: G-1; Wood l a m 101a cG Dec 05 03 11:3Ga RYSM ENGINEERING 952350 _ . , _ Attachment #5 z W WE -NOW ~-6s~ 1 ~i V NJ N t 04 Date: December 15, 2003 Agenda Item: G-2; Long Acres Action X -tom Information -P ~ Attachments X 1. Location Map City of Eagan 2. Existing Conditions arks and Recreation MEMO 3. Preliminary Plat 4. Preliminary Site Plan 5. Prelim. Tree Preservation 6. Prelim. Tree Mitigation 7. Prelim. Wetland Mitigation AGENDA ITEM: G-2; LONG ACRES; MANLEY LAND DEVELOPMENT TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Long Acres development. BACKGROUND/HISTORY: Manley Land Development is requesting approval of a Rezoning from A, Agriculture, to R- 1, Single-family residential, and a Preliminary Subdivision to create 51 lots upon 29.62 acres located east and west of Gun Club Road, north of 120th Street in the SE'/4 of Section 36. The proposed subdivision and rezoning is for two platted parcels and two unplatted parcels. All four parcels are accessed from Gun Club Road. Wetlands are present on Lot 13, Block 1, Pinetree Addition. A wetland is present on southwest portion of the proposed developed on an unplatted portion of the proposal. Overall the entire site is heavily wooded. An existing single family home is located on Lot 13, Block 1, Pinetree Addition and several accessory structures which were constructed in 1950. The western portion of the site which is unplatted has a single family home on the north end which was constructed in 1993. The eastern portion of the development abuts single family uses and the western half abuts the West End Hunting and Fishing Club. PARKS AND TRAILS DEDICATION: Trails The Long Acres development is immediately adjacent to Hidden Corner Park which adjoins Red Pine Elementary School. The park space includes two infields that are used for scheduled games during the summer and by the school for educational and recreational activities, in addition to open space for the surrounding neighborhoods. A large playground structure is located on the school grounds. Residents to the east and south currently access the park and school grounds via a connector trail installed as part of a previous development. At the request of staff, the Developer is proposing to construct an eight foot wide bituminous connector trail within a fifteen foot "drainage and utility easement" located between lots seven and eight, on the northerly end of the development, extending to the park boundary. The trail will allow residents coming from the south direct access to the park and school grounds, negating the need to walk or bike a considerable distance to the other access points. Though labeled as a "drainage and utility easement" no infrastructure other than the trail is 11 proposed for installation within the corridor. Because of the very short length of the trail and its function as primarily a pedestrian access, an eight foot section will be adequate. Because the trail is be constructed within an easement there is no land credit given. The value of the trail construction will be credited towards the standard cash trail dedication, any balance of which would be paid in cash. Parks The property adjacent to the park has limited aesthetic and natural value. In combination, the existing park space and school grounds meet the open and play space needs of the area thus the development shall be responsible for a cash park dedication. TREE PRESERVATION: A tree inventory has been prepared by Pioneer Engineering and submitted with this application. The inventory accurately identified the size and species of all "significant trees" (as defined by the City of Eagan Tree Preservation Ordinance), as well as the location of same trees. The submitted inventory indicates that there are eight hundred seventy-seven (877) significant trees in the inventory. The majority of the trees (722; 82% of total) are conifers (pine and spruce). Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Conifers 14" 375-20" 722 82% Pine (Red, Scotch, Austrian, lack) Spruce (White, Blue, Norway) Cedar Fir (Douglas, White) Tamarack Species Avg Diameter Dia. Range Count Percent of Total Deciduous Green Ash 9" 691-16" 35 4% Silver Maple 17 12"40" 40 5% The balance of the tree inventory is comprised of birch, walnut, mountain ash, oak, maple, locust, black cherry, and willow trees averaging 10" in diameter. The development as proposed will result in the removal of six-hundred twenty-one (621) significant trees (70.8 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40.0% of the total significant trees. With a proposed removal greater than the allowable amount, there is required tree mitigation for this proposal. Required tree mitigation calculates to seven-hundred forty-eight (748) category B trees, or an equivalent combination of Category A or Category C trees. The applicant has proposed to fulfill tree mitigation requirements through the installation of 504 Category B trees to be installed on site, with the balance of 244 Category B trees to be installed off site. 12 Comparison/Contrast to Adiacent Development Commission members may remember the Pine Tree Forest development, which is located directly east of this site, which came before the commission during 1997. The Pine Tree Forest site was, at the time of development application, an active tree farm, with the majority of existing trees planted in rows with trees of the 10'-20' height size, being tree spaded out on a somewhat regular basis. Many (951) of the existing 3,055 trees, were at that time (1997) conifer trees taller than 24 feet and too large for tree spading. Therefore, the site could be most accurately be described as an over mature tree farm, actually converting itself into a mature tree woodland. In comparison to the Pine Tree Forest site, part of the Long Acres site was also planted and did perform as a tree farm; however large volumes of trees have not been commercially moved off this site for quite some time. In contrast to the Pine Tree Forest site, the Long Acre site is now about 75% open grassland or wetland. The existing tree resource on the site is comprised of mostly coniferous (evergreen) trees located around existing houses and structures in the extreme north end of the site and in the south portion of the site. These trees average about 50' in height and have grown too large for tree spading operations. Also in contrast, the Long Acre site has much more tree species diversity than did the Pine Tree Forest site. A tree inventory performed in 1996 for the Pine Tree Forest site indicated there were 6 coniferous species and 5 deciduous tree species on site. A detailed tree inventory of the Long Acre site indicates that there are currently 13 coniferous species on site (Jack Pine, Red Pine, Scotch Pine, White Pine, Austrian Pine, Norway Spruce, Blue Spruce, White Spruce, White Fir, Douglas Fir, Balsam Fir, Tamarack, and White Cedar), and 16 deciduous species growing on site (Elm, Willow, Red Maple, Silver Maple, Mountain Ash, Green Ash, Birch, Black Walnut, Basswood, Apple, Cottonwood, Bur Oak, Red Oak, Black Cherry, Locust, and Linden). Because the Pine Tree Forest site had much more of a "tree farm" plant community, the applicant was required to mitigate tree removal in excess of allowable limits on a 1:1 basis. Many of the trees were transplanted from the site to Hidden Corner Park. In contrast, because the Long Acre site is currently comprised of much less of a "tree farm" plant community, staff is recommending, and the applicant has agreed to fulfill required tree mitigation per standard Tree Preservation Ordinance schedule. Tree Preservation Efforts Staff has had several meetings with the applicant (Manley Brothers Construction) and with the applicants engineer firm (Pioneer Engineering) to discuss proposed tree removal versus potential tree preservation. At those meetings, staff has emphasized that Eagan's Tree Preservation Ordinance places high priority on the preservation of existing trees and woodlands, and also a high priority on the orderly development of wooded areas to minimize tree and habitat loss. Staff also explained to the applicant that the Tree Preservation Ordinance allows for an exception to allowable tree removal limits when "practical difficulties or practical hardships result from strict compliance with the provisions" of the ordinance. With this in mind staff has made several recommendations to the applicant to reduce overall tree removal. The applicant has made revisions to the original site plan, reducing the proposed tree removal from 87% to 71 Staff will continue to work with the applicant during development to identify additional opportunities as they become apparent. 13 WATER QUALITY/WETLANDS: Water Quality Issues This 30-acre development would be located in the City's LP1-watershed, which is in the southeast corner of Eagan and which is associated with Lebanon Hills Regional Park. The developer proposes to meet the City's water quality requirement to treat stormwater on site by directing runoff to two constructed ponds. Minimum requirements for volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With a total impervious fraction of 36.5 percent, which is relatively high for this kind of development, a minimum wet-pond volume of 1.8 acre-feet covering a minimum area of 0.6 acres would be needed to treat the stormwater generated by this development. The developer proposes to create one pond each to treat stormwater from a sub-drainage area within the development. Pond 1 (minimum 1.0 acre-feet of treatment volume) would collect runoff from 11.6 acres and Pond 2 (minimum 0.8 acre-feet of treatment volume) would collect runoff from 9.0 acres. Both ponds would need to meet City Engineering standards including a 10:1 aquatic safety bench at normal water level, a maximum depth of 6 feet, and an acceptable outlet or overflow structure. The remaining approximately 9.5 acres of the site is comprised of two sub-drainage areas, each of which contains a wetland. A historical stormwater pond is located in the most easterly aspect of the site's drainage area. Both wetlands, one in the middle of the site (Wetland "A") and one at the western edge of the parcel (Wetland `B"), are Type 3 wetlands under the classification system of the U.S. Fish and Wildlife Service. Wetland "A" spans approximately 0.5 acres, and Wetland "B" covers about 1.4 acres. Type 3 wetlands are inland shallow fresh marshes that are permanently inundated with six or more inches of water during the growing season. Vegetation includes grasses, bulrushes, and various other marsh plants such as cattails, arrowheads, and smartweeds. Wetland "A" is under the jurisdiction of the Wetland Conservation Act of Minnesota (WCA), which is administered locally by the City. A portion of Wetland "B" is under jurisdiction of the Public Waters Work Permit Program of the Minnesota Department of Natural Resources because it is classified as a public water wetland (#19-0309W). Any proposals to drain, fill, or excavate these wetlands need to comply with the provisions of these authorities. The developer proposes to impact both wetlands by filling. Wetland "A" would receive 2,297 square feet of fill. Wetland "B" would receive 1,073 square feet of fill. Under WCA provisions, this development is allowed a maximum wetland impact of 400 square feet. Any proposal with more wetland impacts than that must submit a wetland replacement and monitoring plan application, for City consideration, in accordance with state law. Wetland replacement is based on a 2:1 ratio and replacement acres need to be annually monitored for up to five years to ensure they are functional and stable. As of the preparation of this report, the developer has not submitted a formal wetland replacement and monitoring plan application to the City. However, a "preliminary wetland mitigation plan" sheet of the subdivision submission indicates the following: The developer proposes to replace 3,370 square feet of wetland fill by creating 7,328 square feet of wetland (a minimum replacement is 6,470 square feet). The developer proposes to create 1,581 square feet of new wetland along the northeastern edge of Wetland "A" and 5,747 square feet of new wetland between the two lobes of Wetland "A." 14 ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. The development shall be responsible for a cash park dedication. 2. The developer shall construct an 8' wide bituminous trail to City standards within the 15' "drainage and utility easement" located between lots 7 and 8, extending from the curb to the north property line. Said trail shall be installed prior the construction of homes on lots 7 and 8. The construction value of the trail shall be credited to the trail dedication for the development. Any balance due shall be a cash dedication. 3. The applicant shall be required to fulfill tree preservation mitigation through the installation of seven-hundred forty-eight (748) category B trees, of which five-hundred four (504) category B trees are to be installed on site, and through the installation of two- hundred forty-four (244) category B trees (or an equivalent combination of category A and/or category C trees) to be installed off-site. Staff will work with the applicant to determine exact location of off-site trees including trees at city park properties. 4. The applicant shall be encouraged to continue to work with city staff to identify additional opportunities for preservation during development. 5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 6. The applicant shall be required to contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The development shall meet the City's water quality requirements primarily by creating a minimum stormwater treatment capacity of 1.8 acre-feet covering a minimum area of 0.6 acres. Stormwater treatment ponds should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet structures according to City design standards. 8. A formal wetland replacement and monitoring plan application must be submitted to the City for separate action by the City Council. 9. A minimum 30-foot wide buffer of natural, undisturbed vegetation outside the boundary of the wetland should be maintained before, during, and after construction. 15 Location Map Item: G-Z; Lon) /qcres Attachment # . ,r 13. y d.9 Eb 9 I ~ t I 'bag CIA a:= q W + ~ ~ to W t O 1 9 ~ d 6 ff ma ~ , g a ~t 110 - Subject Site 'a Z3 + L ~ I ~J jI• r Ai t i , (I f i } `'~f • r, ~ t ~ , t Jam,--~' i . I 1 ! 1 i~l i 1000 0 1000 2000 Feet Development/Developer. Long Acres Application: Rezoning and Preliminary Subdivision Case No.: 36-RZ-1409-03 and 36-PS-17-09.03 Map prepared using ERSI ArcView 3.1. Parcel base nap data provided - N by Dakota County Deice of GIS and is current as of June 2003. TH13 MAP 13 INTENDED FOR REFERENCE USE ONLY W E city of e~gan The City of Eagan and Dakota County do not guarantee, the accuracy of this Information and are S Cemmurrlty Dsvelopnent Department not responsible for errors or omissions. Item: (a-Zi Long Acres Attachment # Ejci~flny Cond,•~~ons E: s W U CZZ9 O J r z ~ kk ) 1 o ~1 ►itL 11 ; ~ i~ l~ +l` % i O 61 Pti ` • t _ 1 f ~ i ! ; 3f L , y C 2 ~r 1 ~~t!~ I 1 J r 11 1 1\, 1 L- U =+,II~~'S \;i!l--rl i,`~♦' ii i`)}il)))'~ilt+~`~\``++, ♦ .-~~00 1 i ) F z La f(/ li It, I ! J I! ti f 1 1, _344, N O I l d 3.7-T +Q+-.ys i ' 4 { 1 1 I 1 `55;8 E~• fz: E`F E Iii of 9 ! rf Item: G-Z • Lo n3 Acres fs~ g I J I f£' Attachment # 3 E E~'._- g i g6 Prrl; mjnary Pla; : ~ i ~c:Fj ~ a a fl w yyC gE ~n 9siE ' ~ pp EES SS 99■■ O( d ■ E S E e sA~ ~ z j a =i•'~_ J g S i! i eYY • i i Ed d3 Y b>: '.E O p Y. Eq~ E~E~~d=Sqq~ ~~~a 5iss s s s sass f s s _ f_a ifliflii iFi fl x~~ Y s! 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SITE PLAN 1]J ci: WPM MGM m mcmpftw S) PRELIMINARY PLANS 3. PEXISTING RELIMINARY PLAT N GPEDUV[(]) 4. PRELIMINARY GRADING ---1-_- Ep]RwOwARRY.M EAGAN, MINNESOTA 5. PRELIMINARY UTILITIES o I PNNmum w.,[m44YN -o MM~(i) 6. EXISTING HYDROLOGY MAP - [psTRM ewr1MY R11ER 7. PROPOSED HYDROLOGY MAP mm" $-my MM -o-`_e- "GMD, B. IMPERVIOUS CALCULATIONS • rte" 9. PRELIMINARY TREE PLAN o eWnc`N0 blow EmITMO sMw SEEN 10. TREE LIST 44(-.- PROPON ; KM ~ No~p ELEMENTARY SCHOOL NO. tB RNES EDGE LET AWIM 11. PRELIMINARY TREE MITIGATION PLAN TMAst YR 2 12. PRELIMINARY WETLAND MITIGATION PLAN DRAM MW~ ° 10 Nor MTLAAMIUS AGAR t 3 x ] < e e T e 1 I UWACE \ \ Q rsLO LOWED RARRARY OR SIVM1 M -W w MLD IOCARD DAR VXVt ` ♦ / IYLD LOCArzD 1LVOR.w1 'r IMO LOCArt° KAMM 3 / T e it < t x 1 i MD LOCH A1[D LAYS ~"R "EAD e MD LDCAWD LA MIS M 9M MS 4 T Ito Loulm "T" TELL \ - It[o IOIDCCA AI[WR D IW FALVERrRM ~ .MY \ r } ♦ MG ML° M L0 ELNE°CMD DLe ]EGROA = ivwevw"~ MILD LaA 1eD Will IDR y mw LDCILRD AM lI1Q e -M-AF- INTO LOCARO oRMSAD RTUir LWn IO •INA -Ir-Ir- M LOCATED 1M0[RGRaUD RLEYGa1 IN[ ' -a-ro- n[LD L-M TMDMaOmO RLO1gR LIN T « ROY/ (iRONT MLO LM WD I GPM UK OR ON YARD 37 -ro-ro- \t,` VlEil D 810E YARD: VIMO LDCAI[p RLCTRM IRS B' GARAGE - t - I - Isle LOC.RD UFOCAOM•Rle Me IDrz 10' UTRNO PACE - R - A - FitlO LOCAI[° KAU LME eMille W.LD m e LIELO LOCATN EU[ sDR 11EA11 rN01 ts' I'M 1. 0 [L[C e°i t~u~1~1o ~A1p / j MRMUM LOT MOTH AT KIBAIX IS RENCH MAR Rte[ rIEN LOCATED M01110019 ML M. 29.9 L~''s' ~ i Y!!/Y4 MRRMIILL LOT LRDYN AT KTBAM (CGRNERU3 . 100' INID LOAt[o RIEMIDM[ P" M. iiao UNIAN LOT WKIIN AT RM. 50' A HELD LOCARO 1DEYROx 12 MRRMUM LOT AREAL 17.000 If (>IMM aoAG.iv,w on Or a L-0 e 8 + I LoF.RD Lm01Y rLU L TLA n •r'M ' bt D La." LION AgIE 'D'am MI f FED LOCATED Rfl 1A0{L p- IGID LMAWo MAUOR 13 nELD wPNO LYENn GRRYMM PAM OGRDr A + am LIK 14 Ir le 17 is Is IF coxaErz wALM -_V` w.Y LAR I \ , ~scn.liL Lflc G [a xB m n u v f m Ad f t-b A ]1 >D Z• (D 3 PREPARED BY PIONEEN Q7CINEOONO. PA PAUL A THOMAS I RI' PROrE AL qML D1IMNM A......t. M............, .....Y R2 J M . w.. «P„w... N 401Bi C. LA113ON Mw°~i M ..Y M w,wAw w rw.w1YM N MXM loon MAWJY LAND n+r: w •r~ w.w ..n 1. DEVELOPMEN Q .......:......«.wY..........,w.l...,._.. 2113 CMORK LOCATION MAP' . rAw M aLF r • DA..~A ~,w EAGAN. MN 55122 MUM /RANK Bu1N0 M ( A 631-454-4873 rwre ~ PIO1VaQR Y •If01r1•GI`1110 r~ RRE - PRGEer < ""+Y^«Y«. PI.•. SITE PLAN MANLEY LAND DEVELOPMENT LONG ACRES 11 Item: a-2; LonJ q etas ~ _ Z i t d€ , Attachment # 5 ti o ~EF• 1g3 ip y r W chi a ~ E i t[ c t ~ e3 tt ^ w 4 i F € r[ @ €.e 6 3 6 ey O j i! 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I•~' C F g ffi asa°R ; 5~ s~ r~ w z it 0 ill I ° d g ° w C, L LL. - f1 y z - it 0 X R ~V 2 W wA~~tE E f C W g3 a Z W Ec g ftiFx~ k }a pi c F L U 6€ C: 6 a Z inzE :G 0 `e . i -k "I i Q '.WLtI i17.~ i`~ l~ ~r • r 1w~ j !t r ~~~\~4~\ I I S v >-9 wF: uj Z* LiJ r . _ _ F 1 ! emu' JN Q t - > I -J > ! s LO • 1 I I W 7i I I I 1 ! /1111 Ull F^ •1: \ e ` ~ii\~ 1 11 t\ It I / / \a~ ll \ ~_1 {1 t~ _ \ 1 moo` ~o x 1 17 _ r , \ 1111 e Lj l I , „11 1 1 1 t ' I / 1 X1111 \ m 44 ff PRELIMINARY TREE MITIGATION r ..f EXISTING SIGNIFICANT TREES I / J I I • \ / ~•q, ` / \ 1 L SIGNIRCANT TREES ..t • I ~ ptn plpa s 1ppp.rt RMr w I ~i + !y~~!}~n yq ~ypfoppf wn wpr~a.nan rnf..a. , f- p'l."."#di"A75C~ Si p1w r r ,p~ pm wf .m p a wwm LANDSCAPE NOTES Ad11OATION !UMBERS ME BASED ON THE LARGEST 756 TREES •'m' REPLACEMENT REQUIREMENTS p ` .1. pW n T nR0 P T pM r •~•~.y`pi•ei T \ ~ M p 1f pM pf pf M •p p ~M Ippi pw(•n~ w wws~ XY T II - - \ \ J}1~+ MpnfiO~Y-ff pM~P 1. m '~f' i~ •M m. F-=we~•~.'llt 1 1 I \ ; p /f + f OOl.~pln IY-1Mi. 11'p M p sw~ ~wiMw. 1 \ \ I 1 t wen pin w wrn Nr tmr ip w.n . ,a^/' • ~..7~1`\ \j~`y~ I 1 / / anaa!T e.7~mar uxaaf •.""'S`+L'x.'.'d. .'x7."..r...,.+ 19T& Ng"CIPAUM ' 1• ^f, I \ I / L ELM my, _`r 1 /r\ f III Ij) tll',1~j ~~I I/ , .wp.....pp.....~f..m.~.a........~app.e •~k~.`"te'•..~.~ WETL '~•~+.ey~ I A/p / 1 ~I i _ =a_ + PLAN71NO DETAIL 1 ~I 1s I L'\l :m.... . 61 I .I / / o~'1 I PLANTING SCHEDULE I • ~ +E~ I I fl //l/ Ij~/• I%l/ P / ~ I 1 w Aw \.•w 1 /J ~.Yi rT-j i k" J liL l~/~/ I 1\3 0141:111mer ras . i ) L VA GREEN A!N/I11A]IMI! PMMVA GA IPA7MGRC Lr eM f6 1 N FA OLACR ASN/RIA NN6 Few YMLgow Ls ewe n ' I °8 Pk pu WETLA 6 I / / 1 \ t RM 10 NAPLE/ACER POSIM TaNNWWW Lr ea wG w ' 1 / 'vwl 7 1 \ \ AN AURNRf /ARSE NAKE/AM • rNUWM SOFMee[0' tr eM O / I 1 \ \ M K.W my TN aLa6NlrMn e.r ewe Ew w wifE°O /°10adRan "mm L iw rtf wro A CelI0N,R1W ' tos n.•..aa , w~, _ j N,r EA67E RRaOM/EAdR~ud~tE6et xr eY Is Z4 1l; Al NIBECM! IWBI/tUA AN ACNN 1GIRtYA1!D• Le• w fe •"''.x:=; • ' _ j n PPRRAmWM CCRNPAPNf1NUe r ier' OW ,i Ipp Se WIENS oft p1ABAPPIEMALUe EPI r ewe 1N ! AN ANN-movER KRMAMy/ eNWNkC !.6• w 11 M WWWA 9 IMNRMN;/OIATAMIS NaNNL "W" Lr w to TREE y L ~a~i6CttY~i •0 -q!l.QL ~A3 _ _-i ~ - ` coMOt mm PLANTING DETAIL I Si ^li e~ wA41c M~~A wWCA BNRIAG r ewe 1N \/~•L /s/~ ` j \ f1W MVEeee r%M 07 / 1 ~~~-X r_ I I 70TAL NRNATMI Taa ON PLAN TOTAL MITIGATION TREES REQUIRED ON PLAN 700 CATEGORY TT' TREES TOTAL MITIGATION TREES ON PLAN 504 CATEGORY W TREES 1 r~7~\\\ w < < / j \ BALANCE OF MMOA71ON TREES TO BE PLANTED 196 CATEGORY W TREES 1 C 1 I ♦ : r~ \ WITH NON-SIGNIFICANT DECIDUOUS HARDWOOD, I SOFTWOOD DECIDUOUS AND CONIFEROUS TREES J I / LEh!J FROM ON SITE. TO BE MOVED RITN TREE SPADE _ ~ AwNtmma wr•Nmpaaw pe nta UtANN,r wAarwwNSnnr tuN wrNr+ ! ~ 1 ? gal GIN~ wCAts m retr ~--2 r 14r7 ~•---17 ~ PION@~R 1O ityrq.111tA.. `"""'"«.w i""`,~.."""...p.: i. w"S.~.." '""`-lrrae~-•~ww~o+a..+pw a.arRxc PRELIMINARY tm~M ,+!o+cv ~1 kgR-,_, f T~o-e_ TREE MITIGATION PLAN MANLEY LAND DEVELOPMENT LUNG ACRES ER O U 3 • PRELIMINARY WETLmND MITIGATION MITIGATION SEED MIX 111 \ Im~ , T ✓ = / rnlM+wcw~e _ \ , " rj - I i / / t-- I _ m..A„ aaic wrw.ac n•e ■ w re - 1 1 eunm4 e4 ngeeeaew ewrm u I ~ I • ~ / . ~ \ 1 r 1 LI 1 "I r° o..•"~"`wn, Y1p1O~ .~wu~.T of WETLAND MITIGATION I 1 , .l \ > q 1\\i f ~i °`I WETLAND FILL / I r / Ir ®;4.•law~a.en'Y.'e t7 1,073 SO FT 'p`air 2,297 SO FT Vim' 1 r 1 ! aa.r qn weme wens i 3, 370 SO FT - I L / " I I I a . °'."r'a~ a•eY` w°"••we I LT E I I ~~eea ar ..m~ 1n"ro I I I I I ' f ` I ; q•0"ieaa e°.m s: WETLAND REPLACEMENT I I .m qeM n,q,*nesge I ti r WETL ND , III{ r I. ~.m eaea enewue v 5,747 SO FT I 1 1 ~1n • 1 0 ; ~lN,- / ~ tws aeggveCn..s wwAw 1,581 SO FT ► I , n.7n VFl ReOM e•1ep,M. of 7,328 SO FT ~ I ♦ aAnoN AREAS A 20 REPLACEMENT IS REWIRED ` II •qn I 1 ~._.,l ad r~ I I I ,mw qmw TO BE SEEDED WITH MIKIURE 25B I DNR WETLAND #309W ` •'abq • / r .a \ ~'i~i• _ DNR ONW . 824.7 • 1RD/a'D mac H \ 1 • I WETLAN eogi.aq. / .r•~` ♦ MM •ql , / w.M. M. AM..I~FM Mw wM..w.. EXISTING WETLAND CLASSIFICATION 1\ ' ,BS[L~ _ _ _ i 9I ~Y COWARDIN: / l .A'•fD` - _ 7~yFrf}~ AREA (BEFORE IMPACT): 84,021 IMPACT AREA: ,.073 sp rr,,\ 1 - _ :9%~-'vY~a6~HF~E~R-~ZOa6 Al ! r-----_- - _ a ~ i I - _ EXISTING WETLAND Cl ' - - COWARDIN: \F • , 1 I 1 \ J ' P•,.-.-R I. < 4.~* _ ,✓~\,e AREA (BEFORE IMPACI n 5.I IMPACT AREA., r , < I .dam '`rJ lr I \ \ 1 qn i I aeM,Ilc sews M rear * PIOIV@!R * Wnp,nW~r,ey„...~,,, ,..w, ..ay w,......,. ",.»,wn+-..•a...ea >.'n. nnx PRELIMINARY oasis nose, a'*R~ aw. „ WETLAND MITIGATION PLAN MANLEY LAND DEVELOPMENT LONG ACRES aQ 0 3 T_ j - Date: December 15, 2003 Agenda Item: 2004 Water Quality Dedication Fees Action X City of Eagan Information Parks and Recreation MEMO Attachments L_J AGENDA ITEM: I-1; 2004 WATER QUALITY DEDICATION FEES TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM DESCRIPTION: Proposed 2004 Adjustments to the Water Quality Dedication Fees. r. BACKGROUND: The City charges water quality dedication fees to developers who do not totally meet the requirements to treat stormwater. Generally, fees are applied to portions of sites or to small sites, where construction of a treatment pond is not practical. ANALYSIS: Water quality dedication fees are essentially the cost to construct a "virtual" stormwater treatment pond. They are calculated using the same model that determines treatment pond volume and area, except that costs are assigned to both volume and area, based on the City's fee schedule. Two factors are used in the calculations: per-cubic yard (for volume) and per-acre (for area). DISCUSSION: The 2003 fee schedule for water quality dedication fees is as follows: Charges are based on the following per-acre land values: Single-family $30,000.00 Duplex $30,000.00 Townhome $34,875.00 Apartments, Schools, & Churches $38,054.00 Commercial/Industrial $56,000.00 Excavation rate 4.50 per yard The above per-acre land value factors have not changed since 1998. The per-yard factor was changed from $3.00 last year. According to Public Works Director Tom Colbert, an "average" cost per acre for City projects excavating less than 20,000 cubic yards is $7.50. Cash dedication fees would not be required for a "virtual" pond greater than 20,000 cubic yards in volume. Rather, the City would require such a pond to be constructed. 16 To be consistent with a previous recommendation by the Advisory Parks Commission, a 17.5 percent increase across all factors would result in the following per-acre land values for the purpose of water quality dedications: Single-family $35,250.00 Duplex $35,250.00 Townhome $40,980.00 Apartments, Schools, & Churches $44,715.00 Commercial/Industrial $65,800.00 Excavation rate $5.30 per yard ALTERNATIVES FOR COMMISSION CONSIDERATION The APrC is asked to make a recommendation based on one of the options listed below: 1. Increase water quality dedication fees based on current Eagan fees, with a recommendation as to the percentage of increase. 2. Do not increase water quality dedication fees. 17 ry Date: December 15, 2003 ° y Agenda Item: K-3, Park Site Fund Update/CIP City of Eagan Ae6on Parks and Recreation MEMO Information x Attachments AGENDA ITEM: PARK SITE FUND UPDATE / CIP TO: ADVISORY PARKS COMMISSION PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: An update of the general, year end, financial status of the Park Site Fund and a projection of the 2004 beginning balance. BACKGROUND/HISTORY: One of the primary responsibilities of the Park Commission is the preparation and updating of the departmental Capital Improvement Program (CIP). The CIP represents an outline for the completion of development and improvement projects that can not be funded through the operational budget. At the direction of the City Council, the CIP has consisted of a 6 year projection. The current year is considered as the "active year", with a "new 5t"' year being added annually to the existing CIP time frame, replacing the current year. Because projects are funded from a specific account with a finite dollar amount, the process could also be considered as budgeting. The Park Site Fund is currently considered as the primary source of projects included in the CIP prepared by the APrC. Funds are derived primarily from payments made by developers in lieu of a park land dedication. Several other miscellaneous sources contribute a small amount to the Fund. The APrC has requested that staff provide them with regular updates of the overall status of the fund. ANALYSIS: The Park site Fund is a very active, fluid account that is continually fluctuating. Most projects require multiple payments to a variety of vendors over an extended period of time, while the timing of the collection of revenues (fees) is most often determined by the schedules incorporated into the Development Agreements as approved by the City Council. It is not uncommon for there to be payments that carry over into the next year for work completed late in the current year. This year is no exception with the retainage and final payments for Thomas Lake and Thresher Fields expected to be released next spring, following final the inspections. 18 For the purpose of this report, the, financial status of the Park Site Fund has been summarized in a simplified format. Encumbered amounts and retainages for any on-going projects have been factored into the estimates. Fund Balance as of January 1, 2003 = $3,216,579 Revenues, for 2003, as of December 1, 2003 = 589,000 ($265,500 projected) Includes 2002 interest Estimated Total prior to expenditures = $3,805,581 Estimated project expenditures = ($918,308) ($1,065,000 allocated + 16,623 (sm.projects) Estimated Fund Balance as of January 2004 = $2,887,273 ($2,437,880 projected) Not including 2003 interest 2003 Project Status Clearwater; Rink Lighting = 100% complete Evergreen; Tennis Court Surfacing = 100% complete Rahn; Rink Paving/Replacement = 100% complete O'Leary; Playground = 100% complete Open Space Study = 100% complete Holz; Master Plan - 100% complete Thresher Fields; Development = 98% complete (punch list) Thomas Lake; Toilet Building = 60% complete (in progress, projected opening 5/2004) Small projects; = 100% complete Lexington Playground-Completion Burr Oaks- Soil sampling Rahn Park- Playground/completion P.Eagan- Acquisition taxes, Langstrat Moonshine- Furnishings, equipment DISCUSSION/ EAVALUATION: Based upon current expenditures and encumbrances, it appears that the total expenditures for 2003 projects will be less than projected. This can be attributed to several factors including an economic environment conducive to favorable bids and the use of "in-house" resources on several projects. The most noticeable example of the later being at Rahn Park where two rinks were completely redone and paved for a cost only slightly more than the original estimate to contract for the work on one rink. Revenue was more than expected as payments from several large developments were processed and the development of "difficult or infill sites continued. It is important to realize that given the volatility of the economy and the fact that projects are completed on the basis of estimates that may be more than a year old, not every year may be as financially successful as 2003. 19 Staff is suggesting that the APrC begin the process of developing the 2004 to 2009 CIP with a preliminary workshop in December followed by "roll-up-your-sleeves" sessions in January. The suggested schedule is as follows: * 12-15-03 6-7 pm Preliminary workshop to identify issues (prior to APrC meeting) * 1-7-04 5:30-7:30 pm Workshop to review projects, implementation schedule * 1-15-04 6-7 pm Workshop to review progress/issues (prior to APrC meeting) * 1-29-04* 5:30-7 pm Workshop (*If needed) and/or * 2-12-04* 6-7 pm Workshop/final review (*If needed, prior to APrC meeting) * 2-12-04 APrC Mtg Final approval by APrC, recommendation to Council * Late February Presentation of the CIP at a Council workshop The focus of the workshops will be the resolution of issues, refinement of the current year; 2004, addition of a new fifth year; 2009, and general review of the years between. ALTERNATIVES FOR COMMISSION CONSIDERATION: This information is provided for informational purposes. No action is required at this time however a consensus on the proposed meeting schedule would be appropriate. APrC members are reminded to review the 2004-2008 CIP prior to the workshop. 20 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF November 17, 2003 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 17, 2003 with the following Commission Members present: Joseph Bari, Margo Danner, chair Terry Davis, Elizabeth Perry, Dorothy Peterson, Phil Belfiori, N. Mark Filipi, and Ken West. Members Pletcher and Williams were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Gregg Hove, City Forester, Beth Wielde, Research and Special Projects (serving as acting Recording Secretary); CJ Lilly, Parks Planner; Sheila Cartney, Planner. APPROVAL OF AGENDA One change was made to the agenda. Travel Baseball under Visitors to be Heard was deferred to the December meeting. Terry Davis moved, Margo Danner seconded with all members voting in favor to accept the agenda as amended. APPROVAL _OF MINUTES OF SEPTEMBER 15, 2003 Mark Filipi moved, Margo Danner seconded with all members voting in favor to accept the minutes of the October 20, 2003 meeting as presented. VISITORS TO BE HEARD GIRLS FASTPITCH SOFTBALL Superintendent of Recreation Jeff Asfahl introduced Don Surges, representing fastpitch softball. He gave an overview of girls fastpitch softball, covering play seasons, travel area, and team talent. He discussed tournament growth, travel, and fields used. He noted the community economic benefits that are derived from hosting tournaments. He commended City staff for their assistance. Surges discussed some concerns of girls fastpitch softball, such as field space and lighting. He recognized the difficulty of space allocation and that additional field space and lighting would benefit more than just girls fastpitch softball. Dorothy Peterson asked if, with the seasons becoming year round, there is any conflict with school sports. Surges replied that they deliberately do not use high school officials or coaches in order to avoid conflict with eligibility and rules. He noted that scores are not kept. Chair Davis noted challenge of prioritizing funds, and that it is good to get feedback. He discussed the idea of looking to groups for partnerships and participation. Surges also addressed safety fencing to protect spectators. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Olson and Asfahl provided updates and a brief overview of issues and activities from the Parks and Recreation divisions. CONSENT AGENDA MOTHER NATURE ADDITION- KENT LAGESON Margo Danner moved, Mark Filipi seconded, with all present members voting to approve Mother Nature Addition. Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 2 DEVELOPMENT' PROPOSIXES SUGAR BLUFFS- MICHAEL AND KAREN STACK Karen Stack and Russ Stamwell of Probe Engineering introduced themselves and briefly stated their intentions for a subdivision. Terry Davis asked them to stay nearby in case there were questions after staff reports had been presented. Paul Olson provided background on the subdivision, four lots on 5.58 acres north of Cliff Road and east of Thomas Lake Road. Olson stressed the efforts placed on conservation and shoreland protection when planning this subdivision. He referred to the Acquisition Priority Summary Site Narratives in the packet, identifying the Sugar Bluff area as one of the areas desirable for protection. Olson described the efforts made to create a conservation easement and comply with shoreland preservation setback requirements. He noted the homes would be well back from the impact zone, creating an area of slope and shoreline preservation. Photos and visual aides of the development show extension of conservation easement into City property. City Forester Gregg Hove discussed the trees within the proposed subdivision, comparing it to the oak woodland and sloped terrain found at Central Park. The proposed development would remove 11 trees, 9.2% of the total inventory, well below the Eagan Tree Preservation Ordinance of 40% removal. The applicant intends to plant several large oak and other species adjacent to areas marked for grading. Water Resources Coordinator Eric Macbeth stated the plan fits in well with state public waters and shoreland ordinances relevant to bluff, that is consistent with code. Water Quality has no issues with the subdivision as it is proposed. He stated it is subject to cash dedication rather than ponding. He said there are no wetlands on the site. Member Phil Belfiori asked if there were precautions for construction and grading. Macbeth said that there are for individual home grading, and that is handled during the grading and building permit process. Chair Davis asked if this point should be made under the recommendations. Coordinator Macbeth said no, it is not necessary, Member Belfiori said yes, it would be preferable. Member Bari asked how large the lot sizes are. Planner Cartney responded with each lot size, none of which exceeded 1.4 acres. Member Peterson stated how pleased she was to see the conservation easement, to see something the APrC has been so concerned about come to fruition. Chair Davis invited Ms. Stack to comment on the proposal. Ms. Stack said she is comfortable with the presentation. Russ Stamwell, engineer on the project, said they looked at a variety of scenarios, including a typical city street development instead of a provate drive, and determined the private drive could still accommodate emergency vehicles. He also described the work attempting to divert roads between trees in an effort to preserve them wherever possible, working with the City Forester on this plan. Chair Davis said he was very pleased with the preservation effort, that this is just the type of thing the APrC likes to see. Stamwell noted the difference in working with private homeowner on development rather than professional developer. Member Belfiori asked whether there is a commitment to the preservation plan, and Forester Hove affirmed. Member Belfiori moved to approve alternatives 1-7, with amendment number 8, and a suggestion from Margo Danner that Alternative 1 include "parks dedication" along with "cash trail dedication.": 1. The development shall be responsible for a cash trail dedication. The development shall be responsible for cash parks dedication. 2. The developer shall create a fifty foot wide Conservation Easement along the west and north shore of the development prohibiting development or the removal of vegetation within the easement. Said easement shall coincide with the setback from the OHW except in that area forty-five feet and eighty feet west of the westerly north/south property line of the Bluff Impact Zone. Said easement to be recorded with the property. 3. To ensure survival of the preserved trees (on-site trees 78, 81, 83, 86, 87, 89, and 99), a long-term tree survival plan shall be prepared by a certified arborist and implemented on all trees with encroachments into Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 3 the CRZ. Also staff is recommending that the applicant communicate with city forestry staff in the actual placement of tree protection fence around these large preserved trees. 4. An Individual Lot Tree Preservation Plan shall be required on lots 1, 3, and 4 of Block 1 at the time of building permit application. 5. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site and off-site (i.e. park trees). 6. The applicant, shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protective Fencing. 7. A cash dedication in lieu of on-site water quality ponding should be required for this development. Member Belfiori proposed the following amendment to the alternatives. 8. Given the high potential for erosion on site, the APrC recommends that the developer and/or builders utilize temporary best management practices such as sedimentation ponds, silt fence and immediate restoration and revegetation to avoid sedimentation into Thomas Lake. These activities shall be constructed in accordance with the City's erosion control policy and the MPCA erosion control manual. Member Belfiori moved to approve, numbers 1-7 with the addition of 8. Dorothy Peterson seconded, with all present members voting to approve. TERRA GLEN- LUNDGREN BROS. CONSTRUCTION Planner Cartney provided a brief introduction to the plat, the creation of 54 single family lots and 26 town home units on 39.5 acres adjacent to Blue Cross Blue Shield. Dorothy Peterson asked if the plat was consistent with zoning. Cartney said it is, as a Planned Development. Superintendent of Parks Olson stated parks Dedication has been met. The property, originally part of the Blue Cross/Blue Shield campus fulfilled their parks dedication by the creation of Sky Hill Park. One issue that has arisen with development is the observation deck at Sky Hill Park. It encroaches slightly onto Lundgren property. To rectify this without removing the amenity, the City has worked with Lundgren Bros. to develop an alternative trail dedication fulfillment. The request is a small outlot approximately 16' wide and 450' long. This plan would also allow Lundgren to mitigate trees on-site. This alternative dedication comes near to the equivalent of the regular trail dedication the City would request. Olson showed pictures of the property, noting the developer recognizes the observation deck as an amenity and doesn't want it removed, either. There is hope that the outlot could connect through to Blue Cross/ Blue Shield property. Forester Hove showed exhibits of the site, noting it is entirely wooded but the internal tree cover has problems. An inventory of the site resulted in discovery of a significant number of invasive species along with the significant trees. In 40 acres, there are 1300 trees. Hove stated ordinance allows inventories of woodlands by a forestry consultant. A condition rating from the inventory indicates an average condition rating of 5. 1, 1 being low. Forester Hove stated the inventory revealed 35% to 40% oak trees of varied types. The forest area is actually a mixed hardwood, but there is buckthorn invasion. He said the trees have grown tall rather than wide, reaching for sunlight, and that might alter the critical root zone. The plat was reviewed in two part; In the multiple- family part, there are 60 significant trees, black cherry, bur oak, hackberry, red oak. The development proposed to remove 60, at 100% of the total. The single- family lots hold about 1,234 significant trees, also including oaks, Black Cherry, ash, and hackberry. The developer proposes Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 4 removal of 773, 62.4% of the total. Ordinance allows a 40% removal. This would require mitigation of 696 category B trees, or equivalent combination of category A or category C trees. Forester Hove said the mitigation plan shows 794 trees, a mix of categories A and B. This exceeds the required amount of replacement. Lundgren Bros. is proposing to walk the site with forestry staff to identify specific trees for preservation. This could result in a credit system, where additional trees preserved will increase the final mitigation number, a system that has been used successfully on other large development sites. Forester Hove said trees would likely be mitigated in a common area, shown in concept drawings. Hove then reviewed the alternatives for APrC consideration, with the addition of individual tree preservation plans for Bleek 2, lots 1-4-S, and Bleak 1, le7zprior to issuance of building- permits. (Amended by Gregg Hove to read Block 2, lots 1-15, and Block 4, lots 1-20. Amended 11-19-03) Member Belfiori noted he didn't see a mitigation plan in the packet. He would like to see the plan, since it is hard to visualize. Hove invited him to look at the exhibits posted on the wall. Water Resources Coordinator Eric Macbeth described storm drainage issues. There are 3 main storm drainage areas, going in to 3 created storage ponds. 12 acres are proposed to drain off-site without treatment, and would be subject to cash dedication. The proposed wetland fill will require a 2:1 mitigation. The developer proposed to replace the wetlands just off-site, partially on Blue Cross/ Blue Shield property, with an expansion of treatment under Blue Cross/ Blue Shield and subject to individual review by the City Council. Member Belfiori asked if the mitigation area serves as storm treatment. Macbeth replied stormwater would be come into a pond located near the wetland replacement area. Belfiori asked if these connect at certain points. Macbeth affirmed. David Hinners of Lundgren Brothers Development described the project in detail, including background, housing units, roads, home design, topography, utility lines, retaining walls, stormwater drainage (affirming Macbeth's assessment), and noted that the depth of ponds were 6'± at normal depth. Noted storm ponds were at a 10:1 aquatic bench. He further described right-of-way and roads, trails, cul-de-sac design elements, divided road portions. Hinners described a conservation easement, a 40' natural buffer on the east portion of the development. He noted that there were plans to develop a 20' buffer along the west portion, and a natural space in the bed area of the L- shaped development. He further affirmed Forester Hove's presentation, and described in detail the tree assessment process, tree removal process, and the company that will be used to do the removal. He described the process of identifying when trees are in jeopardy, and noted that the company would like to do most of the planting before building, except for front yard trees. Hinners described the buckthorn removal process on the Lundgren site and the Blue Cross/Blue Shield site. He described the intended trails in the property, 8' bituminous, and the Parks Dedication satisfaction, affirming Paul Olson's presentation. He noted that the amount of land being proposed for parks exceeds the trail fee. He said Lundgren would like to see the excess trail fee put back into the tree credit. Hinners discussed the gazebo and tot lot on the property, stating the City would like to see an alternative location for the tot lot. Showed an example from a Maple Grove development. He talked about buffering techniques between the gazebo and pond, and buffering plans for the Terra Glen site. Hinners discussed the three entry monuments in detail, and Homeowner's Association duties. He reiterated the tree credit issue, and stated again that they intend to plant more trees than required and explained why. He said Lundgren would like to create a buffer and potentially get credit for buckthorn removal. He concluded his remarks by discussing the Skyline Park encroachment vs. trail credit. Member Joe Bari asked details about the homeowners association organization and operation. Hinners detailed the information about operations, organization, and turnover to residents. Member Liza Perry asked about maintenance of common areas, and noted that experience has demonstrated that open spaces rarely have water lines to them, and noted damage when improper vegetation and Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 5 excessive trampling occur. She asked what will be done to maintain common areas. Hinners replied that although they have never run water to common areas, they encourage resident participation and use of hardy materials such as trees and rock mulch bedding. . Member Peterson asked about moving the position of the tot lot. Director Vraa affirmed that the tot lot has been discussed for relocation on the plan, and that parents are likely to accompany smaller children. Member Belfiori asked about two of the ponds being over slightly over 6' in depth, and whether this should be of concern in areas where children might play. Water Resources Coordinator Eric Macbeth said 6' is typical in residential areas, although there have been fluctuations. He said 6' is more of a guideline than a requirement. He said maintenance is the Homeowner Association's responsibility. Alternate Member West asked if, with 54 single family homes and 26 townhomes, Sky Hill Park would need reconfiguration. Director Vraa said when the park was being developed, it was understood that adjacent areas could develop. Vraa said it should be okay. Member Filipi moved to approve, Member Peterson seconded the alternatives as presented with one addition; 1. The trail dedication shall be satisfied through the creation and subsequent dedication to the City of Outlot E, a 16' wide parcel extending north/south along the length of the most westerly boundary of lots 5 and 6 of Terra Glen. In cooperation with the City, the developer may plant mitigation trees on said Outlot. 2. To require that the applicant fulfill required tree preservation mitigation through the installation of seven- hundred sixty-two category B trees to be installed on site. 3. To utilize a "floating number" system pertaining to the final number of mitigation trees required. Complete fulfillment of all required mitigation to be installed prior to final project completion. 4. To encourage the applicant to continue to work with city staff to identify additional opportunities for preservation during the development and construction process. 5. To require that Tree Protective measures (i.e. orange-colored silt fence or 4' polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/ woodlands to be preserved on-site. 6. To require that the applicant contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approve Tree Preservation Plan and placement of the Tree Protection Fencing. 7. The development should meet the City's water quality requirements primarily by creating a minimum stormwater treatment capacity of 1.84 acre-feet. Sotrmwater treatment ponds should be constructed according to NURP standards with maximum depths of 6 feet, 1-:1 aquatic benches from the normal water levels, and outlets in accordance with City design standards. 8. Subject to assurance that the wetland replacement area is accepted by the Board of Water and Soil Resources into the City's wetland bank account, and subject to full accordance with standards and provisions of the WCA, the proposed wetland replacement and monitoring plan should be approved, allowing the developer to fill 2,574 sq ft of wetland and create 13,233 sq ft of new wetland credit and at least 13,233 square feet of PVC. And the additional condition: t lots t r -2 -icen ~ 9. Requirement of individual tree preservation plans for at^^'~ r -rvcr, and B leek :vcxc z, lets :vco t z o 1c (Amended by Gregg Hove to read Block 2, lots 1-15, and Block 4, lots 1-20. Amended 11-19-03). All present members of the APrC voted to approve recommendations 1-8 and amendment (9). Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 6 OLD BUSINESS . There were no Old Business items for the APrC to discuss. NEW BUSINESS 2004 PARKS AND TRAILS DEDICATION FEES Director Vraa presented the APrC with alternatives for the 2004 Parks and Trails dedication fees, reviewing information gathered from other municipalities, and discussed the connection between land values and dedication fees, and need to keep up with area market. There was discussion regarding analysis of other municipalities charges and comparative structures. Member Perry suggested based on information available, it might be beneficial to raise parks dedication by 17.5% and trails by another percentage. Member Davis noted a concern that Eagan is falling behind other cities in the area, and stressed a need to catch up. He noted it might take more than one year to do this. Member Perry moved to increase the dedication fees 17.5% for residential units, 5% for commercial and industrial units, and trails 2.5% for both types. , seconded. All present members voted to approve recommendation. 2004 FEES AND CHARGES Superintendent Asfahl presented the 10% proposed fee increase for recreation. He stated fees are scrutinized for budgeting each year. He reminded the commission that for 2003, fees were also raised 10%, but prior to that they hadn't increased in 7 years. Asfahl said taxes are included in the fee structure, to avoid confusion when patrons come to City Hall to pay. They will know exactly how much they owe when they step up to the counter. Member Davis asked if Eagan fees were comparable to other municipalities. Asfahl said these numbers were indeed comparable. Member Davis asked if the same cities were involved in this comparison as for the Parks Dedication study. Researcher Wielde said that the comparative figures were done as two separate project, so likely not exactly the same. Member Perry asked to clarify about the tax, and Asfahl reiterated that it is included in the fees as presented. Member Bari asked if a $3 fee at the Trapp Farm tubing hill would create conflict. Asfahl said a survey conducted the prior season indicated that the $2 was not generally causing upset, and some respondents indicated $3 wouldn't be a hardship. Member Peterson asked if fee increases would generate revenue, and Asfahl said it would generate about $5,000. Member Peterson moved, Member Perry seconded with all present members voting to recommend approval. Chair Davis noted he would like to see comparative analysis in future presentations. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth informed the APrC of two upcoming meetings. One is another public meeting for the ongoing Fish Lake project, with an expanded contact range. The other is yet to be announced, discussing a stormwater program for the federal rule for erosion control. This will be held in early January, to get input for the Comprehensive Stormwater Management Plan. Advisory Parks Commission Minutes of Regular Meeting of November 17, 2003 Page 7 Macbeth also told the APrC about his attendance at the International lake Management conference. He presented an exhibit from that meeting showing projected pre-settlement phosphorus levels and increase of phosphorus over time with development, then the subsequent decrease in the years after alum-dosing was introduced. The data came from the Minnesota Pollution Control Agency. OTHER BUSJNESS AND REPORTS. SUBCOMMITTEE UPDATE Member Peterson informed the APrC that the Holz Farm group had met prior to the evening's APrC meeting to review the preliminary evaluation. The group went through it thoroughly, and she noted how fortunate the group was to have Don Holz participate because of his first-hand knowledge. She noted that the preliminary evaluation can be wrapped up quickly and the evaluation can be submitted to the State Historic Preservation Office. Member Peterson asked the APrC to recommend Council approve submission of the preliminary evaluation. Chair Davis asked if there were timing issues involved with the preliminary evaluation. Peterson said not specifically, but the sooner it is submitted, the sooner it can be reviewed. She noted that a preliminary evaluation may make the property eligible for some grant applications, and prefers the matter be put before Council at the next available opportunity. Member Filipi emphasized that submission is a preliminary evaluation only, and does not commit the City to doing a full-scale nomination. It is a first step only. Member Filipi moved, Member Danner seconded, with all present members voting to recommend Council approve submission of the preliminary evaluation for Holz Farm. Member Peterson went on to discuss the budget estimates Friends of the Farm have been reviewing, using the numbers provided by Miller-Dunwiddie. Part of this evaluation was to identify which projects could be done in- house vs. by consultants. She invited the APrC to participate in a meeting with Friends of the Farm 6:00 on December l lb at Holz Farm. The intent is to create a "mini-CIP" for Holz Farm. COMMISSION MEMBERS TERM EXPIRATION Director Vraa reminded APrC members about a letter recently sent that explains the new term `end dates.' Chair Davis asked the group if anyone had any problems with extending the terms. None of the present commission members had a problem with the extension. _ ROUND TABLE Director Vraa reviewed the various meetings set for December 8, including the Fish Lake meeting and a meeting with City Council about the Alternative Funding study. Member Perry asked for an e-mail reminder to be sent out. Director Vraa said the agenda hasn't been set, but workshops tend to start about 5:00 pm. Member Davis commented that the first two weeks of December were going to be very busy ones. Member Danner checked the date of the next Donor Naming meeting. Vraa responded that it is November 24. Member Davis asked if the group was on its final draft, and Joe Bari affirmed. ADJOURNMENT With no finther business to conduct Terry Davis moved, Joe Bari seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 10 p.m. Secretary Date