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09/15/2008 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA September 15, 2008 7:00 PM Eagan Municipal Center City Council Chambers I. Call to Order and Pledge of Allegiance 7:00 pm II. Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of July 14, 2008 7:02 pm IV. Visitors to be Heard 7:03 pm V. Director's Update Pages 3-5 7:04 pm VI. Consent Agenda 7:08 pm VII. Development Proposals 7:08 pm VIII. Old Business 7:09 pm IX. New Business A. Public Art Request - Community Tile Mosaic Pages 6-7 7:10 pm B. 2009 Park and Trail Dedication Fees Pages 8-9 7:20 pm C. Photos in Parks Reservation Procedure Pages 10-11 7:25 pm X. Other Business and Reports A. Recreation Report Pages 12-18 7:30 pm XI. Communications 7:45 pm XII. Round Table 7:46 pm XIII. Adjournment 7:50 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting October 20, 2008 ADVISORY PARKS COMMISSION 2008-2009 MEETING SCHEDULE Jun Aug Jan Feb May 16 July 18 Sept Oct Nov Dec Mar Apr 15 '12 NAME 19 No 14 Shoe 15 20 17 15 Thurs Thurs 16 20 mtg only Thor Anderson x X .O* Phil Belfiori x X X Jennifer Dahlquist x X X Bruce Goff (Alternate) O'` X X Laurie Halverson x X O Duane Hansen x X X Dorothy Peterson x X X Ryan Zipf x O`' X X = present O = absent O' = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/ Ryan Zipf Phil Belfiori Development Sub-Committee Jennifer Dahlquist Duane Hansen Dorothy Peterson Thor Anderson Laurie Halverson UPCOMING MEETINGS: OPEN ISSUES: ■ Carriage Hills Update ■ Alternative Funding ADVISORY PARKS COMMISSION 2008-09 MEMBERS 7T-HU-RSTON"'THOR" ME AND ADDRESS TERM TELEPHONE TERM START EXPIRES ANDERSON 2008 651-688-8157 (H) 5/2010 1658 Mallard Drive (2 yr. 2008) 651-687-8804 (W) Eagan, MN 55122 thoranderson(a yahoo.com (H) thurston.anderson@thomsonreuters.com W PHIL BELFIORI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (1yr, 2002) 651-266-9112 (W) (3 yr, 2003) 651-230-2051 (cell) Eagan, MN 55123 (3 yr, Zoos) Phil.Belfiori ci.st aul.mn.us JENNIFER DAHLQUIST 2007 651-994-8080 (H) 5/2010 3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W) Eagan, MN 55123 (2 yr, 2008) Jeffnerl5fthotmail.com BRUCE GOFF (Altemate) 2008 651-686-7170 (H) 5/2009 782 Mill Run Path (1 yr. 2008) 952-833-8183 (W) Eagan, MN 55123 Bruce.Qoff(akomcast.net LAURIE HALVERSON (Secretary) May, 2006 651-249-9245(Cell) 5/2009 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 (2 yr, 2007) Ihalverson a0minternet.com DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2010 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 (3 yr. 2005) dlhansen(a)g.com (2 yr, 2008) DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337na iuno.com (3 yr, 2006) RYAN ZIPF (Vice Chair) 2005 651-686-2958 (H) 5/2009 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rziof(a)Imnc.orq Eagan City Staff E-Mail: isjohnson@citvofeagan.com cmesko@citvofeagan.com Polson@citvofeaAan.com shove@citvofeagan.com emacbeth@ciyofeagan.com 7-30-08 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Director juli Seydell Johnson isiohnson@cityofeagan.com Administration: Cherryl Mesko cmesko@cityofeagan.com Paul Olson poison@cityoLeagan.com Paula Nowariak pnowariakgcityofeagan.com Sonya Rippe srippe0cityofeagan.com Forestry: Gregg Hove ghove9cityofeagan.com Water Resources: Eric Macbeth emacbeth@cityofeagan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: SEPTEMBER 12, 2008 There is no workshop session ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of July 14, 2008 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda There are no Consent Agenda items for the Commission to review. ITEM VII: Development Proposals There are no development proposals for the Commission to review. ITEM VIII: Old Business ITEM IX: New Business A. A request to display public art will be presented for Commission consideration and action. Background information is included in the packet. B. The 2009 Park and Trail dedication fees will be reviewed and discussed for recommendation to the City Council. C. The APrC will be asked to take action on a reservation procedure to allow commercial and non-commercial photographs in parks. Background information is included in the packet. 1 ITEM X: Other Business and Reports Recreation staff will present an overview and update of recreation programs over the past several months. ITEM XI: Communications ITEM XII: Round Table ITEM XHI: Adjournment 2 SEPTEMBER 2008 DEPARTMENT HAPPENINGS • STRENGTHEN COMMUNITY IMAGE AND SENSE OF PLACE • Lone Oak Days at Holz Farm will be held on Saturday and Sunday, September 27 and 28 from 11:00am-4:00pm both days. • August 27 h Market Fest moved to Cascade Bay Water Park's parking lot. Recreation and Cascade Bay staff came together to celebrate the end of the swimming season with approx. 1,100 people taking part in free swimming inside the park and more visiting the market vendors. • The Eagan Art House Open House was held on August 24th. Activities included the Harvest of Art exhibit, a public outdoor Raku firing, pottery sale, and children's art activities. Ring Mountain Creamery sold ice cream. We had a total of 200 people attend. Of those 200, an overwhelming number of people had not been to the Art House before. • A community workshop to create a collaborative tile mosaic was coordinated by the Eagan Art House on Thursday, September 11 at the Eagan Community Center. • The Dakota County Wescott Library has moved into the Eagan Civic Arena for 4 months. The move went very well, and traffic has been excellent. This has been a great partnership for the community. • The athletic association will soon be back at the Community Center several days per week for games, practices, clinics and tournaments throughout the fall and winter seasons. • SUPPORT ECONOMIC DEVELOPMENT • Cascade Bay's reduced admission after 5 pm was very popular with 3,924 guests visiting during this August promotion. Cascade Bay had record attendance numbers over Labor Day weekend. The average attendance per day was 1,760 guests. Labor Day alone, was a record of 2,167 guests. • The Mother's of Multiple's sale will be held again this year at the Eagan Community Center, bringing in about 1000 guests on September 27th • Fall advertising has been placed for The Blast in order to increase birthday party reservations. Ads on-line have been placed on twincitiesmom.com and tckidsdirectory.com. Also, in the published version of Twin Cities Kids Directory, The Blast is listed in their fall Party Pages. • Concession sales at Market Fest have been encouraging throughout July and August, averaging just over $600/week across 7 weeks. • PROMOTE HEALTH AND WELLNESS • Fall sports are underway with 165 teams total between basketball, softball, touch football and volleyball. Winter sports information will be available in early October with registration in November. • Eagan will be hosting the MRPA Touch Football State Tournament at Northview on Saturday, October 11-12. • The Eagan Civic Arena is host to 14 adult league teams this fall. • The ECC will be running a fitness membership promotion from Sept. 22-28 in which the enrollment fee will be waived ($69 value) as a way to celebrate 5 years. • Start Smart Soccer was offered for the first time this fall for children ages 3-5 to attend with a parent and learn basic introduction skills into soccer. The class filled at 24, and had a waitlist, so staff added participants and has 32 children! 3 • Rinks at Lexington, Woodhaven and Pilot Knob Parks are being rebuilt and retrofit. Woodhaven and Pilot Knob Park rinks will have only the end boards with Woodhaven becoming a removable rink (similar to Lexington) and Pilot Knob being modified to better accommodate wiffleball, which continues to increase in popularity. • Playgrounds at Carlson lake and Ohmann installed, waiting for installation of concrete borders to completely finish. • New steps and seating area are complete at location of former Carlson Lake fishing pier. Pending delivery, a new fishing pier will be installed late fall or more likely in the spring. • The upper turf area at Central Park, traditionally used for the 4th of July events has become multi-purpose with it now also a site for 2 rugby fields. • The project to install irrigation on the athletic fields at NV Elem and DHMS is now basically complete. This project was the result of a partnership between EAA, ISD 196 and the City. • FOSTER HUMAN DEVELOPMENT • Fall preschool began on Monday, September 8. Thus far, there are 270 children registered in programs, ages 1-5 years old. Registrations are still coming in, however compared to last fall's preschool session, numbers fall about 20 participants short. • Adapted Bowling finished a six week season at Cedarvale Lanes with 17 youth participating and practicing bowling skills and worked on motor skill development with staff. • Adapted Soccer began on September 7th with 18 children ages 6 - 12 participating. On September, 14th two members from the Minnesota Lightening Soccer team visited with the youth, signed autographs and participated in soccer drills. • PROTECT ENVIRONMENTAL RESOURCES • September 18th Water Quality and the Recreation Department will be conducting a youth fishing class at Thomas Lake Park. This is the last of four free summer youth fishing clinics that teach youth about water quality, fishing skills and expose them to Eagan's fishing lakes. • Most seasonal park maintenance staff will have left or been laid off by the end of September. Mowing will continue but edges and boulevards may get a little shaggy. • Seasonal water shut offs have begun at many sites. The process takes 5-6 weeks. In addition to. buildings there are approximately 30 irrigation systems on City properties. • The primary contractual construction work at Patrick Eagan Park is now complete. The new parking lot, loop drop off, paved trails and rain gardens are essentially done and functional. Additional work this fall will include the installation of a picnic shelter, new house entrance ramp, prairie restoration, some landscaping and signage. • A contract has been let for consulting services to develop plans and specifications for the new field lighting at Northview fields. Work is expected to be completed in time for spring leagues • FACILITATE COMMUNITY CONNECTIONS • Look for the winter brochure to be delivered the first week in November. • On August 20th, the Mayor, members of city council and parks and recreation staff publically recognized the commitment and partnership from local businesses, City & County Credit Union and Thisweek Newspapers and Thisweek Live, for their support of the 2008 Market Fest Season. Larry Werner, General Manager of Thisweek and Jack Kennelly, Vice President of Marketing for City & County Credit Union received framed certificates of appreciation. • The Eagan Art House provided art instruction for adults off site at Lebanon Hills Regional Park at part of their Recycled Art series. 4 • The third annual Harvest of Art Community Art Exhibit opened at the Eagan Art House open house on August 24th. 35 individuals participated this year, an increase of 32% over 2007. The exhibit opened with all artwork at the Art House; part of the exhibit was then moved to 3 other locations in town: Ring Mountain Creamery, Easter Lutheran Church and the Eagan Community Center. • The Eagan Art House was invited to do face painting at a neighborhood National Night Out celebration in August. They have also been invited to provide children's activities at an upcoming family event hosted by Healing Touch Chiropractic. • Eagan Art House staff is teaching weekly classes in drawing and painting at South Heights Homeschool in Burnsville. • Eagan Art House summer registrations increased of 5% over 2007. Plus we serviced an additional 120 children in field trips to the Art House from Tesseract School and Apple Valley Parks & Recreation. Total increase of students serviced in 2008 was 574, an increase of 25% over 2007. • ANNOUNCEMENTS • Restrooms at nearly all sites are closed for the season, this includes evenings. The exceptions being those sites that are staffed for City leagues, tournaments or reservations. Portable toilets have been placed at sites being used by the youth associations. This is being done earlier than in past years as a means of saving on budgets. Restrooms will reopen for daily use next Memorial Day. KUDOS TO STAFF: • Kudos to Cascade Bay seasonal and year-round staff for their assistance in pulling off a great end of season celebration as part of Market Fest. They successfully tackled staff challenges due to seasonal staff returning to school by answering an "all hands on deck" call to sufficiently staff the event. 5 :1tee.m:IX-A; tember 12, 2008 saic [Aftachments Public Art-Community Tile a Eatdfl Cit O1f MEMO Proposal and Drawings Public Art Policy AGENDA ITEM: IX-A; PUBLIC ART REQUEST - COMMUNITY TILE MOSAIC TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Provide background on proposal for public art and solicit feedback from APrC. BACKGROUND/HISTORY: In 2006 the APrC recommended and the City Council adopted a policy pertaining to public art and memorial installations in City of Eagan Parks. A copy of that policy is attached. The Eagan Art House staff has coordinated a project that involves the whole community in creating a tile mosaic that could be displayed at Central Park but would be mobile so that it could be moved to other locations. This project is part of a grant received from the Metropolitan Regional Arts Council and is designed to join together members in the community to share in the creation of an intergenerational piece of artwork. A copy of the proposal and drawings are included for Commission review. DISCUSSION/EVALUATION: Based on the intention of the Public Art policy, all requests to place public art need to first be addressed and reviewed by the APrC before moving through the formal process. While this request is to place art in Central Park, the actual artwork is part of a program inspired by Eagan Art House staff with benefit of grant dollars to bring it to fruition. The actual art is moveable and not planned to be a permanent fixture within any particular park. The APrC informally reviewed this request at their August 18 workshop when very preliminary sketches and information were available. The direction given at the workshop was to bring this item back to the September 15 APrC meeting for a formal presentation and request. While this request may not be a typical request for public art in Eagan parks it is an opportunity for the APrC to review the request and see how the 2006 policy might be implemented. 6 ALTERNATIVES FOR CONSIDERATION: 1. If the APrC reviews this request and determines that it is informational and does not require the formalized review outlined in the Pubic Art Policy they may choose to acknowledge the request as a programmed activity funded by a grant that will have limited placement in a park or public facility. 2. If the APrC reviews this request and determines that it should follow the Public Art Policy the following action should be considered: a. Public comment period would be announced at the September 15, 2008 APrC meeting. A minimum of 30 days would be required before the APrC could take action. 3. After the public comment period: a. The APrC would make a recommendation to the City Council based upon the public benefit. b. Formal action would be taken by the City Council to accept or decline the public art request. l• EAGAN ART HOUSE „J Proposal to APrC for Public Art Updated September 15, 2008 Community Tile Mosaic P "Art Be a Part" Coordinated by Eagan Art House ~lrt... 6e a yart! Art... Be a Part! was the summer 2008 theme for art projects funded through a grant from the Metropolitan Regional Arts Council. The following public art proposal outlines the product of the final community collaborative project of the grant. The project itself was a workshop inviting community members together to create a ceramic tile mosaic. The workshop was designed to bring together various age groups to experience together the creative process. This resulting piece of artwork is what we would like the APr-C to consider for public placement. 1. Drawing of mosaic design. A color copy of the design is attached. Julie Andersen, Recreation Supervisor for the Eagan Art House, will show a full size layout of the mosaic design during the APrC meeting on September 15th. The design represents the natural setting where we anticipate placement. 2. Appraised value of the structure: Estimated $700.00. All supplies and artist time is funded through the MRAC grant. 3. Description of materials. The project will be comprised of approximately 110 ceramic tiles, 4 3/8" x 4 3/8". The tiles will be mounted on ''/2" plywood back board and framed with cedar 2" x 4". It will then be mounted on 6" x 6" cedar posts. As appropriate, some seasonal naturalistic plantings could be added underneath the structure to enhance the appearance and blend it with the surroundings. A drawing of the proposed structure is attached. 4. Dimensions of the Structure. The complete structure will be approximately 6' tall and 5.5' across . The mosaic will be mounted at a 10 percent angle for better viewing. 5. Overall Description. The mosaic will be comprised of ceramic tiles, adhesive, grout and sealer framed in a wooden frame and attached to wood posts for installation. The Community Tile Mosaic, part of a grant received from the Metropolitan Regional Arts Council, is an intergenerational project designed to join together members in the community to share in the creation of a piece of artwork. To give this project perspective, this is the third piece of artwork created by the community as part of the "Art Be a Part" grant. 2 paper mosaics and 2 clay pot mosaics were created at the Eagan Art Festival in June. The paper mosaics, mounted on plexiglass, are currently on display indoors at the Eagan Community Center. The flower pots are on display at the Eagan Art House. The theme of all of these creations is community collaboration. The mosaic technique in its various end results communicated that many parts make a whole. --~~6EA6f~N ART HO(15E This mosaic was begun at a workshop at the Lone Oak Room on September 11th. Community members were invited to attend the workshop to create individual tiles for the mosaic. Each individual tile will be part of the larger design of the mosaic. Community members could lend their own creativity to their tile, while coordinating with the colors of the overall design. From a distance, the overall design will be quite evident. As viewers move closer to the work, they will be able to see the individual creativity on each single tile. The workshop will be facilitated by one of our lead Eagan Art House instructors. The mosaic will then be put together and completed by Eagan Art House staff and volunteers. As per recommendation of staff at the Eagan Art House, The Eagan Community and Maintenance, the targeted location for this artwork is in Central Park near the trail around the new oak savannah restoration project. This part of the park was recently highlighted during the Arbor Day celebration and has a new bench in the area. The tile mosaic would highlight this already beautiful area. The design of this project will be natural in style to blend, yet enhance this park area. Plantings around the structure will add natural beauty as well as protect it from mowers. The artwork will include signage that briefly describes the community cooperation of this project. 6. Relationship to proposed site. The project and proposed site were chosen because of the inherent natural beauty of the location and the public access to the site. The tile mosaic, produced by individual community members, echoes the mission and purpose of the Parks & Recreation department to bring people together. The goal of the creation of this piece of artwork is to leave a legacy to the community for future enjoyment and inspiration. 7. Lifespan and maintenance. The installation of this piece will be designed so that it can be removed during the winter months and displayed indoors. This alternative will protect the mosaic from freezing water and harsh winter elements. The artwork will be returned to its place in the spring of each year. Eagan Art House and Maintenance staff will coordinate the transporting of the artwork. Parks & Recreation staff will coordinate indoor placement of the artwork. The piece can potentially be on display in various city building locations from year to year. The probable lifespan of this piece of artwork is 20-25 years with routine maintenance. Most adhesives will last 20 - 30 years. The wood that the mosaic is mounted on will need to be monitored for warping. Maintenance would include sealing the tiles and wood as needed, replacement of broken tile and repair of grout. Art House staff and maintenance staff will annually assess any repairs that need to be done. Since the mosaic will be moved indoors for the harsh winter months, the lifespan of the piece will likely be longer than 20 - 25 years. 8. Uniqueness of work. This artwork will be a completely unique piece due to the individual creation of each tile. This does not duplicate other artwork in the city. - I V-J, - I LH C ~'7 i ' fi a j o~ l i {-1 H 6 Fes' k 3~- £ ~ - 4 STS ~ rT ~ ~ 4 wli db - - k - i ~ t ff~~1 3y .t~ ~~4 i 7 k 4 €-s ~ i ~ a yl 7, 1 - 4 E 4 y k - t r R C 3 Date: August 18, 2008 Agenda Item: 111; Public Art-Community Tile Mosaic a Information City of Ea MEMO Attachments Action x Proposal and Drawings Public Art Policy AGENDA ITEM: III; PUBLIC ART - COMMUNITY TILE MOSAIC TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Provide background on proposal for public art and solicit feedback from APrC. BACKGROUND/HISTORY: In 2006 the APrC recommended and the City Council adopted a policy pertaining to public art and memorial installations in City of Eagan Parks. A copy of that policy is attached as background for members who may not have been part of that initial review. The Eagan Art House staff has coordinated a project that involves the whole community in creating a tile mosaic that could be displayed at Central Park but would be mobile so that it could be moved to other locations. This project is part of a grant received from the Metropolitan Regional Arts Council and is designed to join together members in the community to share in the creation of an intergenerational piece of artwork. A copy of the proposal and drawings are included for Commission review. DISCUSSION/EVALUATION: Based on the intention of the Public Art policy, all requests to place public art need to first be addressed and reviewed by the APrC before moving through the formal process. While this request is to place art in Central Park, the actual artwork is part of a program inspired by Eagan Art House staff with benefit of grant dollars to bring it to fruition. The actual art is moveable and not planned to be a permanent fixture within any particular park. After review the APrC may conclude that this is an informational item that does not require the formalized review outlined in the Public Art policy. If that is not the case, this item could be moved to a future APrC meeting. Policies and Procedures b.. Eagan Parks and Recreation will promote the program through the Discover Brochure and the City's website. Flyers may also be. distributed through other Eagan Parks and Recreation programs:. Independent Contractors may also produce/ distribute their own publicity for these,programs. C. 25% of all collected-fees will be retained by the City up to a maximum of $25 per registration. The remaining registration fees will be:paid,to the independent contractor at conclusion of each class/season . - , d. The independent contractor is responsible, for facility rental fees in addition to the 25% of revenue retained by Eagan Parks and Recreation With advance agreement, this fee may also be deducted directly, from.the contractors 75% of program registration fees. e.,., Refunds requested before,the registration deadline will be approved by the City. Refunds after the program begins will only be.issued:with the approval of the independent, contractor: 71 7.3 Public Art and Memorial Installations in City of Eagan Parks 7.3.1 Statement of Purpose: The purpose of this.policy is to encourage the display of public art in the City of Eagan and to provide a mechanism for the inclusion of public art and memorial structures throughout the city's parks and open-spaces. Public art can play a vital role in transforming the community into a destination, a distinct place within the metropolitan area. Public art can also acknowledge, and celebrate the City's history . ; through,commemorative art, memorials, and. interpretive projects. While public art and memorials may enrich a park experience for park users, public open space is also a very . precious commodity. New structures should be carefully reviewed to balance these two public benefits. 7.3.2 Process for Selection Artwork and memorial structures may be acquired through donation, open competition, invitational competition or direct selection. The process for evaluating proposals is as follows: a Proposals for placement of artwork or memorial structures must be made in writing to the Director of Parks and Recreation: b. Public comment period announced at APrC meeting. C6- Evaluation by the APrC with a recommendation based upon the public benefit of the action made to the City Council. d. Action by the City Council. April, 2006 City of Eagan Page 54 Parks and Recreation Policies and Procedures ` 7.3:3 Conflicts of Interest Any membei of the APrC with a conrieciion or interest in one of the artists or pieces of art must disclose this conflict of interest 7.3.4 Public Review and'Comment Period Each proposal will be announced to the public at'an: APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC: 7.3.5 Re4uired Proposal Information The written proposal must incliide: a. A photo or drawing of the strilctuie. b. Appraised value of the structure. C. Description of materials used to create structure including materials needed to display/ secure the structure in the park. d. Dimensions of structure including appropriate base materials needed at the park site. _ e. Description, including materials, dimensions, wording and location, of interpretive 'signage for the structure: f. Statement regarding relationship to proposed site including aesthetic, cultu_*al, or historic ties. - g. Statement of probable lifespan of structure and annual maintenance needed to maintain structure integrity. h. Statement as to whether the work is unique or duplicates other work by the same artist i.' Statement regarding the significance of the person or event to be memorialized in relationship to the community and to the proposed site. (Memorial proposals only) 7.3.6 Public Art and Memorial Guidelines All art and memorial structures must comply with applicable statues such as the Uniform Municipal Contracting Law, environmental laws, and disability/ accessibility laws. In addition, all art and memorial structures must meet the following guidelines before being considered for placement in a City-owned park or open space: a. Absolute ownership and control of the art or memorial structure must pass to the City, including all drawings, proposals, sketches, and other conceptualizations of the art or memorial. All intellectual property rights, ApA, 2006 City of Eagan Page 55 Parks and Recreation Policies and Procedures including patents, copyrights and moral rights,must-be assigned to the City. The applicant artist or donor shall waive all intellectual. property rights, including moral rights, to the art or memorial structure. b. Donations will not be accepted where a condition of donations requires permanent exhibition _ C. In the judgment of the majority of the APrC and the City, Council, the structure must be appropriate for display to the general public. d. Cost of on going maintenance and repair anticipated throughout the lifespan of the structure must fall within normal park maintenance budget allocations. e. Donations that require the City to pay installation, framing, restoration, or repair are not encouraged. f. Artist or provider may request a specific site. However, each placement will be evaluated based upon suitability of the structure for the site: The APrC will make a recommendationto the Council concerning-an appropriate site for each structure. g. If proposal accepted by the City is a concept or design then the final product must match the approved concept or design h. The person to be memorialized shall have been deceased for a minimum of five years. (Memorials only.) 7.3.7 Criteria for Review The APrC will make a recommendation based upon the following criteria: a. The proposed structure should be compared with the artists' best work and the best works in the City collection. 'The acquisition should strengthen, rather ::.~than,dilute the City's collection. b. If the structure is to be erected outdoors, the physical condition of the structure should be considered in terms of durability in an outdoor setting. Any requirements for immediate or future conservation should be noted. C. The structure must add interest and meaning to the environment in which it is placed. It must be compatible in scale, material, form and content with its surrounding and form an overall relationship with the site. Structure must conform to any existing Master Plan for the site. a. The structure must have social, cultural, historical and physical context to the site, both existing and planned. e. The City's overall collection shall strive for diversity in style, scale, media, and artists. There shall be encouragement of exploratory types of work as well as established art forms. April; 2006 City of Eagan Page 56 Parks and Recreation _ Policies and Procedures f In addition to the criteria for a piece of art, memorials will be judged on the significance of the person-or event being memorialized in relation to local social, cultural or historical context and must represent-broad'commui ity values. g. Structures whose messages are exclusively religious in nature will not be accepted, h. ` Structues`whose messages are exclusively political in nature willonly be considered if the political message is of a historical context 7.3.8 Removal of Public Art and Memorials Tlie Cityshall remove and dispose of works of art and memorials in its collection when it finds such action to be in the public interest based upon the following: a. As a means of improving the 'quality of the City's collection J. The structure has no relevance to the collection or serves no exhibition function: _ ii. The structure has a duplicate in the collection iii. The structure no longer meets the current standards for public art and ` memorials. b. Due to concerns for public safety when a structure becomes a hazard or a publicliability: C. The structure is in a'seriously deteriorated condition. d: Removal'should not be based on current fashion or taste: Attention should be paid to maintaining a•collection which forms a continuum of the City's visual art history. Recommendations for removal shall be made to the APrC who will then make a recommendation based upon the public benefit of the action to the City Council for final approval. Each request for removal will be announced to the public at an APrC regular meeting and then made available for public review and comment at Eagan City Hall for a minimum of 30 days before action is taken by the APrC. Once approval for removal is granted, the structure shall be disposed of in accordance with Minnesota Statues Chapter 471. April, 2006 City of Eagan Page 57 Parks and Recreation Date: September 15, 2008 Agenda Item: DC-B; 2009 Park Dedication Rates Action x a P, Information City of Ea Win MO Attachments AGENDA ITEM: IX-B; 2009 PARKS and TRAIL DEDICATION FEES TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Recommend to the City Council the park and trail dedication fees for 2009 BACKGROUND/HISTORY: When reviewing development proposals, the APrC makes a recommendation regarding the method of satisfying park and trail dedication requirements, the two options being a land dedication or cash payment. Cash park dedications are the primary source of revenue for the Park Site Fund. Trail dedication is allocated to the City trail fund. Each year it is the responsibility of the APrC to review dedication rates and make a recommendation to the Council for the upcoming year DISCUS SION/EVALUATION: Based upon recent legislation, a local unit of government must be able to demonstrate a justifiable method of calculating park dedication linked to property value. The City has long had a basic formula for calculating residential dedication that incorporates a value variable. In 2005, staff completed an update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning classification for 2006 and improved adherence to actual values. In early 2007, in light of the new legislation, the City developed and implemented a user/value based formula for Commercial/Industrial properties, replacing "net acres". Over the course of the year, the formula was reviewed by staff, the APrC, and City Council to determine if it met the intended objectives. It was subsequently revised and approved by the City Council at their September 4, 2007 meeting. For the last several years, when determining the recommended adjustment for the residential dedication rates, staff has contacted the County Assessors office to obtain the estimated property valuation adjustment the County would use for property taxes payable on Eagan properties in the coming year. Any percentage'increase was then applied to the revised value base used for calculating dedication. This method was intended to avoid a lag in rates and to ensure a justifiable basis for the fees consistent with then pending legislation. Based upon the input of the Assessor, dedication rates for 2007 were raised by approximately 5% while the rates for 2008 remained unchanged. Employing a similar approach for determining 2009 rates, staff again contacted the County Assessors Office. County staff indicated that average Eagan property valuations for 2008, used for taxes payable in 2009, were expected to decrease slightly, if they were to change at all. There would definitely not be an increase. In light of the current downward trend in the housing market and the associated property values, it may be appropriate to consider keeping the 2009 park and trail dedication rates unchanged from those approved for 2008. It should be noted for reference that many communities combine parks and trail dedication fees into a single blended rate and do not differentiate in the residential classifications. Because the administration of the trail development program in Eagan is assigned to the Engineering Department, segregation of the park and trail fees is appropriate. 2008 a roved 2009 ro osed Parks Trails Parks Trails Single Family _ $3308 per unit $250 per unit Same Same Duplex 3258 per unit 250 per unit Same Same Townhouse/ Quad 3458 per unit 250 per unit Same Same Apartment/Multi 3212 per unit 250 per unit Same Same Commercial 869 per 1000 s .ft. of bldg 1251 per net acre Same Same Industrial 236 per 1000 s .ft. of bld 1251 per net acre Same Same C/I prior to 1983 2618 per net acre 1251 per net acre Same Same ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the City Council adopt the 2009 parks and trails dedication rate schedule as presented with no change.. from the 2008 rates. 2. Recommend that the City Council adopt an amended parks and trails dedication rate schedule for 2009 3. Other. Date: September 12, 2008 IX-C; Photos in Parks Agenda Item- Act ion City Information of Attachments November 2007 memo V MEMO August 18 workshop memo AGENDA ITEM: IX-C; PHOTOS IN PARKS RESERVATION PROCEDURE TO: ADVISORY PARKS COMMISSION PREPARED BY: CHERRYL MESKO, SUPERINTENDENT OF OPERATIONS PAULA NOWARIAK, RECREATION PROGRAM MANAGER ITEM OVERVIEW: Review a reservation procedure to allow commercial and non-commercial photography in parks. BACKGROUND/HISTORY: In November 2007 the Recreation Sub-committee reviewed and discussed the issue of commercial and non-commercial photography in parks; Central Park and Holz Farm Park, in particular. The initial review addressed instances when commercial or non-commercial photographers' use of these two parks in particular, conflicted with programmed or reserved events. A copy of the memo distributed to the sub-committee is enclosed for reference. This discussion continued at the August 18 APrC workshop wherein direction was given to staff to bring this item back to the September 15 APrC meeting for action. DISCUSSION/EVALUATION: The Recreation Sub-committee and APrC reviewed the issue and generally agreed that they did not want to recommend a fee based permit at this time. The consensus was to: ■ Educate guests about how they can plan their photo sessions so as not to conflict with scheduled rentals or events. ■ Develop a simple photo reservation system that will allow guests to reserve a time in a park to take photos. ■ Charge no fee for the reservation but provide staff with a way to know in advance when photo sessions are occurring in parks or to steer reservations away from sites when there is a reserved event or program. ■ Have the reservation form easily available; on-line or through front line staff. 16, ALTERNATIVES FOR COMMISSION CONSIDERATION ■ Implement a procedure that will allow commercial and non-commercial photography in parks that will include: o Information packet for commercial and non-commercial photographers that would help plan photo sessions so as not to conflict with scheduled rentals or events. o . A photo reservation form that is easily available on-line or through front line staff that will allow for reserved photo sessions. o No fee for the reservation. o Provide periodic feedback to the APrC to ensure the procedure is meeting the expectations of implementation. ■ Implement a procedure that will allow commercial and non-commercial photography in parks that include different parameters. ■ Do not implement a procedure that will allow commercial and non-commercial photography in parks. wtr ~ City of Eap To: Advisory Parks Commission Recreation Sub-Committee From: Cherry] Mesko, Superintendent of Operations Paula Nowariak, Recreation Program Manager Date: November 9, 2007 Subject: Photography in Parks - Central Park and Holz Farm Park ISSUE The Eagan Community Center, Central Park and Holz Farm Park have become very popular spots for both commercial and non-commercial photography. The beautiful surroundings are a natural place for prom-goers, wedding parties and other milestone moments to be captured. Unfortunately there are times when unexpected crowds interfere with private rentals or events in progress. As a public park there is the perception that the space should always be available and free of charge. To preserve the integrity of events that have reserved portions of these spaces it may be time to talk about how the City of Eagan can continue to provide this access to photographers while carefully maintaining the integrity of reserved events. GOAL Review background information and determine if there is a need to develop a policy, permit and/or fee for commercial and non-commercial photography in Eagan parks; Central Park and Holz Farm Park in particular. Policy To make designated areas within the park system available to organized groups for commercial and non-commercial filming/photography events. Policv/Permit/Fee Parameters For Discussion 1. Professional photography ]fee per''/z hour/hour session) This would include any photo shoot used in promotion, advertisement or marketing by an organization; i.e. catalog pictures, television commercials or brochure photographs. • Individuals will be permitted in designated areas only. • Reserved areas will be privately held for the photo sessions. • Renters found using other areas for photos will be asked to leave. • Individuals found damaging landscaping, property or using areas that might create an unsafe situation (climbing on walls, roofs, trees, etc.) will be asked to leave • All photo sessions must use designated access points assigned at the time of . reservation to avoid interrupting events in progress. 2. Professional Photographer Permit yearly fee) • Can be obtained for taking non-commercial pictures at ECC, Central Park and Holz Farm. • Photographers with permit would not pay the reservation fee for each session but would still be required to make an advance reservation and follow non-commercial policies. • Requires proof of insurance 3. Non-commercial photography _ fee per 1/2/hour session) This would include events like weddings, graduation and family photos taken by an amateur. • Individuals will be permitted in designated areas only. • Renters found using other areas for photos will be asked to leave. • Individuals found damaging landscaping, property or using areas that might create an unsafe situation (climbing on walls, roofs, trees, etc.) will be asked to leave • All photo sessions must use designated access points assigned at the time of reservation to avoid interrupting events in progress. 4. Prom/Dance photos per couple fee) • Advance reservations required • Larger groups must make reservation times together and number of individuals in any one area may be restricted. • Participants permitted in designated areas only. • Reserved areas will be privately held for the photo sessions. • Renters found using other areas for photos will be asked to leave. • Individuals found damaging landscaping, property or using areas that might create an unsafe situation (climbing on walls, roofs, trees, etc.) will be asked to leave • All photo sessions must use designated access points assigned at the time of reservation to avoid interrupting events in progress. EDUCATION • Notify high school prom/dance committees annually and provide them with information to share. • Use direct mail to reach local photographers with policy information • Publish information in Discover • Signage around the building(s) and grounds • Provide front line staff with "words" to explain policies to callers • Streamline reservation process that is simple and could be available online SIGNAGE Photographs may be taken with an advanced reservation. Please check in at the Guest Services desk or Please call 651-675-5500 or go to www.ciiyofeagan.com to make a reservation Restrictions or fees may apply QUESTIONS • Are there other park locations that should be included or should the list be inclusive? • What are the barriers to this working? • What are the ramifications if nothing is done? • Should the first year be a trial to see how it works? • What concerns do you have? NEXT STEP: • Present information and make a recommendation to the APrC. • Include fees (if any) into the 2008 Fee Schedule for recommendation to the City Council Date: September 12, 2008 Agenda Item: X-A; Recreation Report Action City Ol L~ ~11 Information ~ Attachments MEMO AGENDA ITEM: QUARTERLY RECREATION DIVISION REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: RECREATION SUPERVISORY STAFF ITEM OVERVIEW: An update and overview of recreation programs for March 2008 through September 2008 BACKGROUND/HISTORY: The Recreation staff met with the APrC programming sub committee to share ideas, discuss programming and receive direction from the board during the fall of 2004. As a result of the meetings, recreation supervisory staff has been invited to share program information on a quarterly basis. This report is a culmination of all of the recreation program areas including community events, preschool, family, teens and seniors programs. Community and Special Events ■ Eagan Fun Run was held on May 17th at Northview Park. This year we had the most runners we've had with 512 runners participating. A new pre-race day pickup was tried with good success with 150 runners picking up their race packets and t-shirts the day before the race at the community center. The Fun Run kicked off the South of the River Recreator's Ground Pounder Series featuring races not only in Eagan but Lakeville, Rosemount, Burnsville, Apple Valley, Burnsville/Savage and Farmington. The SORR group collaborated to share resources and equipment. • The Amazing GPS Race was held on Saturday, April 26th as a collaborative event through South of the River Recreators (SORB) made up of recreation staff from six local cities. Together they host the event which took participants on a road rally race and to complete clues/challenges. Eagan hosted clue/challenge sites at the Eagan Art House where participants created a multi- media team portrait together and the Eagan Community Center gyms where they played Wii and Guitar Hero from the Oasis. More than 60 teams took part in the exciting and amazing race! For many it was their first time to the Eagan locations. • 2008 Spring Festival at Holz Farm had 595 people out to enjoy a beautiful day at the Farm. The grand opening of the newly built Blacksmith shop made a debut at the Spring Festival. The Friends of the Farm spent many hours (approximately 60 hours) building the shop so Black Smith demos could be added to special events. Pony rides were popular as always, 214 rides in total throughout the day, which comes to 42 rides per hour. ~z , • Eagan Market Fest has seen tremendous growth in 2008 over 2007. In 2007, the market had 10 -12 regular weekly vendors and in 2008 has grown to a max of 42 weekly vendors of vendors varies by about 5-6 vendors a week). Attendance in 2007, typically was 300-400 people and in 2008 it has grown to a weekly average of approximately 1,500 attendees with a high of 4,000 for the July 30th Classic Car & Oldie's Night theme. With three weeks still to go, it is estimated that 17,500 people have attended over the last nine weeks. In 2008, the event added an additional two weeks and tried a new format by starting the market in mid-July rather than mid-June to take better advantage of local spring produce. Feedback from the community was positive and the event created quite a buzz in the Eagan community. Several community partnerships were strengthened as a result of the event with renewed support from City & County Credit Union as an entertainment partner and a new partnership with Thisweek Newspapers & Thisweek Live as a media promotion partner. Additionally, the event joined forces with Dakota County to kick-off their "Living Longer & Stronger in Dakota County" campaign on July 30th and with a performance by the Rockin' Hollywoods. Within the recreation department and Market Fest strengthened internal relationships with the marketing department in promoting the event; with the Eagan Art House to provide 11 weeks of free art projects for youth; water quality, forestry and Dakota Valley recycling on an environmental night theme at the market on August 13th; with Cascade Bay on the end of season celebration and Market Fest night at the water park on August 27th and Eagan Community Center staff and Maintenance staff. Plans are currently underway for the 2009 season which will officially begin in January 2009 when Market Fest vendor registration begins with a workshop for current and potential vendors. Watch for more to come on the 2009 event later in the year. Eagan Market Fest 2008 - Week b Week Overview Week Theme Attendance Band Weather July 9 Grand Opening & Estimated 2,000 Singleton Street - Sunny & Hot Temp Old Fashioned Days Bluegrass & Folk in 90's (Promotion: Free 250 free bags given Reusable Shopping away in less than 5 Bag from Eagan minutes. Parks & Rec and Dakota Valley Recycling Partnership) July 16 Business Night - Estimated 800 City of Lakes Sweet Rainy, overcast local businesses could Adeline's Chorus have a booth 15 business booths July 23 Taste of the World Estimated 1,500 Songs of Hope Youth Sunny & Hot Temp Night Choir from around in 80's the world July 30 Classic Car and Estimated 4,000 Rockin Hollywoods Sunny & Hot Oldie's Night & & Elvis Temp in 80's "Living Longer and 40 classic cars on Stronger'in Dakota display County" Kick-off August 6 Family Night Estimated 1,500 Eagan Dance Cloudy, 2 small short Showcase sprinkles of rain during event. Puppet Wagon (2 shows & games) Eagan Market Fest 2008 - Week B Week Overview continued Week Theme Attendance Band Weather August 13 Environmental & Estimated 1,500 Bill & Kate Isles Cloudy, rainstorm Recycling Night w/ (opening act) and from 1- 2:30 pm. displays and staff Jade Murphy Band Market opened at 4 from Eagan's water (headline act) pm quality, forestry & Dakota Valley Recycling August 20 Jazz & Big Band Estimated 2,000 JAZZ etc. (opening Comfortable weather Night act) and Roseville Big and temp in 80's Band (headline act) with Swing Cats Dance Group August 27 Market Fest at 1,100 in gate for 33 North Steel Drum Rained all day with Cascade Bay for End swimming for total of & Calypso Band morning and of Season CB 1,300 for entire event afternoon Celebration (ECC thunderstorms, closed) cleared up for event but cloudy and overcast. Sept. 3 No Theme - Kid's Estimated 1,100 Grand Band w/ Chad Nice day, sunny, first week back at Magnuson "Rat Pack warm school 60's music" Sept. 10 No Theme Still need to report 20 Stories High Still need to report Sept. 17 Harvest Party Still need to report The Wol ack Still need to report Sept. 24 Last Market Date & Still need to report Eagan Women of Still need to report Vendor Appreciation Note TOTAL Up approx 30 vendors Approx. 17,200 over 2007 people with three weeks still to report Eagan Art House • Art House Spring Registrations - Spring registrations saw an increase of 11 % over 2007. Total of 223 class registrations. • Art House Summer Registrations - Summer registration saw an increase of 5% over 2007. Plus we serviced an additional 120 children in field trips to the Art House from Tesseract and Apple Valley. Total increase of students serviced in 2008 was 574, an increase of 25% over 2067. • Off Site Art Programs for Youth: Offsite art program partnerships at Corpus Christi Home School in Bloomington, ISD Community Education after school programs, Somerset Elementary in Mendota Heights and Friendly Hills Middle School. • Off Site Art Programs for Adults: Offsite art programs being held at Gramercy Senior Co-Op (part of CDBG), Recycled Art Series at Lebanon Hills Regional Park. • Eagan Art Festival - The Eagan Art Festival was held on June 21 - 22 at the Eagan Community Center Festival Grounds. This year's attendance was 6,200, an increase of 20% over last year. • Eagan Art Festival Kid's Art Tent - 650 children participated in the kid's art activities over both days of the art festival. Both Saturday and Sunday activities were part of a sesquicentennial grant received by the Eagan Art Festival board. • "Art-Be A Part" - Over 300 people participated in the Art Experience activities themed, "Art... Be a Part." These activities were funded in part through a grant from the Metropolitan Regional Arts Council. The mosaic flower pots are on display at the Eagan Art House. The community artwork created is on display at the Eagan Community Center. • Children's Activity Tent at Market Fest. An average of 70 children per week to date or 770 children total have created art projects over the duration of Market Fest thus far. Projects were themed related matching the Market Fest theme of the night on most nights. • Harvest of Art Community Art Exhibit - The event moved the opening from October to August to coincide with Open House. 35 participated this year, an increase of 32% over 2007. The exhibit opened with all artwork at the Art House on August 24th. Part of the exhibit was then moved to 3 other locations in town: Ring Mountain Creamery, Easter Lutheran Church and the Eagan Community Center. • The Eagan Art House Open House - An open house was held on August 24th. In addition to the art exhibit, there was a public outdoor Raku firing, pottery sale and children's art activities and Ring Mountain Creamery. We had a total of 200 people attend. Of those 200, an overwhelming number of people had not ever been to the Art House before. Youth & Summer Programs • Summer in the Park - There were 664 children registered at 13 different Summer in the park Sites compared to 735 children in 2006 and 706 in 2006. Even though total number of children registered was down from previous years, the average daily attendance per site remained steady. In 2008, the average total per day was 412 compared to 439 in 2007 and 427 in 2006. Summer in the park is a program for children ages 5-12 and includes games, crafts and fun. • Summer Camp - Camp registrations remained consistent for 2008. There were 630 children ages 6-12 registered for summer camps during a 4 week period of time in July and August. In 2007, there were 651 campers registered in similar programs. • Summer tennis had close to 600 participants in a variety of lessons, camps, team programs and more. The biggest program is the lesson program with close to 400 participants which is almost the same as in 2007. Every other program saw a decrease in registrations. Team tennis attracted 53 participants compared to 63 last year. The biggest decrease came in the camps program which went from 117 in 2007 to 73 in 2008. Overall, participation numbers were approximately 100 less than in 2007, Plans for 2009 are to replace the squirts & stars camp program with a new program called Quick Start Tennis through the USTA.(United States Tennis Association) • "A Day on the Farm" - There were 27 kids in attendance at a program called "A Day on the Farm" sponsored by Parks & Recreation and the Friends of the Farm. Participants learned what it was like on a farm during the 1940's. The children cleaned the house, weeded the vegetable garden, milked the "virtual" cow, made rope, grinded corn, and took a hayride. /J. Teens/Seniors Over the last four months new programs have been developed and implemented in the Teen program and the 55 plus programs. Along with new programming, innovative partnerships were also created. The following is a summary: • 4th of July Bingo - The Eagan Senior Advisory Board and the Eagan Teen Advisory Board partnered on this event splitting the work and coordination along with the proceeds. Both groups earned about $200.00 each. • 55 Plus programming utilizing the Community Development Block Grant (CDBG) funds continues to grow. This photo is a picture of the "Drums Alive" class in the Lone Oak Room. Health and Wellness programs (CDBG) are now conducted at Gramery Park Cooperative as well as O'Leary/Lakeside Point, of which are Dakota County Community Development Agency buildings for 55 plus. • Teen Poetry Slam - In April, the Oasis hosted a Poetry Slam with partners Caponi Art and the School of Environmental Sciences. The room was jammed with 80 poetry enthusiasts and family and friends of poets. • Senior/Teen Quilt - The Eagan Teen Advisory Board was looking for a new way to raise money for a ping pong table and other equipment for the Oasis. Staff asked the Seniors for their advice since they are very experienced and savvy in the area. The Senior quilting group offered to create a special quilt with materials supplied by the Eagan Senior Program Advisory Board and raffle it off with proceeds to go to the Teen program. The beautiful quilt was completed and the teens helped to sell tickets. The raffle earned $200.00. Plans are under way to do extend the raffle selling period for next year to increase proceeds. • Skate Jam - In June, the Teen program partnered with Familia Skate Shop to present Skate Jam, a celebration of skate boarding at the Eagan Skate Park. Over 75 skate board enthusiasts and families enjoyed watching and participating in skate board demonstrations with the pro staff from Familia. • Leaders In Training Teen Program was held during the summer in which teen youth learned about service to the community and developed leadership skills. As part of the program, teens worked in a variety of summer seasonal programs along side experienced recreation leaders and assistants to get on-the-job training. One of the programs they worked at was the Eagan Market Fest where vendors raved about the polite nature and helpfulness of the teens. .Preschool • Pre-school Family Picnic - Spring Preschool ended with a Family picnic at Blackhawk Park. Over 80 families attended, 235 hotdogs were served to about 300 people! • Summer T-ball - Over 160 children registered for Summer T-ball this summer. Evening T-ball with a parent proved to be very popular this year. The green shirts have been seen all over town and feedback from participants have been very positive. • Eaganettes Dance - Close to 100 children danced this summer in our Eaganettes dance program. Classes were not as popular as camps again this year, so staff is planning on offering more camp options next summer. The Eaganettes marched in the parade again this year, although participation was down from other years. • Summer Start Smart - Program enrollment numbers were not as high as in previous years, although the evaluations from parents sang high praises. • Puppet Wagon - The puppet wagon had a record breaking summer for attendance!!! 2,975 audience members enjoyed the shows and special events this summer! The wagon was also rented for 5 separate private occasions, bringing in some revenue. The totals by parks is detailed below: Trapp Farm Total 744 Central Park-PM 319 Quarry Total 213 Thomas Lake -PM 169 Sky Hill total 472 O'Leary Total 422 Blackhawk total 376 • Summer Preschool Classes and Camps - A total of 355 participants took part in summer preschool classes and camps. Mornings are becoming the time slot of choice, afternoons less preferred by parents. In 2007, 411 children participated in summer preschool classes and camps, so numbers were down this year by 56 children this summer. • Fall Preschool began on Monday, September 8. Thus far, there are 270 children registered in programs, ages 1-5 years old. Registrations are still coming in, however compared to last fall's preschool session, numbers fall about 20 participants short. Adapted Recreation • Adapted Softball/T-ball - Eighteen children participated and ended the season with a visit by the St. Paul Saint's pitcher who signed autographs, played catch with the kids and encouraged them on their playing skills. • Adapted Bowling - Eighteen children participated in the program held at Cedarvale Lanes in Eagan. Highlights included a special "Beat the Coach" week where bowlers bowled against the leaders and volunteers (with a handicapped score) to even the playing field and everyone went away a winner with a prize. • Adapted Soccer - The soccer program just began on September 7th with 18 kids registered ages 6 - 12 years old. The second week, Sept. 14th the kids welcomed professional soccer players from the Minnesota Lightning Women's team who signed autographs, visited with kids and participated in drills. • Adapted One Day Fishing Class - This was a new pilot program held in July with the help of Eagan's Water Resource Staff. For all the participants in the class, it was their first time ever fishing and the youth enjoyed the experience of baiting hooks, casting and catching fish at record speed. r~. • Blackhawk Middle School Adapted Class Outing - A partnership began in May with the Adapted class at Blackhawk Middle School when they approached the recreation department about developing an end of the year outing for the group of students with disabilities and their teachers/aides. Meeting their interests, needs and budget, rec staff developed an all-day outing starting at Blackhawk Park with an environmental lesson and fishing out and then offsite for lunch finishing the afternoon at the Eagan Art House & Patrick Eagan Park with a nature hike and nature art project. Transportation was provided by the school. We expect this to expand potentially in 2009 using CDBG funding through the Oasis. Upcoming Events • Community Tile Mosaic Project: Help create a beautiful piece of art together with your family and friends on Thursday, September 11 from 6-8 p.m. Paint on ceramic tiles to be placed together into one mosaic picture. • Lone Oak Days - September 27 - 28`h at Holz Farm • Halloween Hodgepodge - Sunday, October 26 at Eagan Community Center Subject to Approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 14, 2008 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on July 14, 2008 with the following Commission Members present: Thor Anderson, Phil Belfiori, Jennifer Dahlquist, Bruce Goff, Laurie Halverson, Duane Hansen, and Dorothy Peterson. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; Superintendent of Parks, Paul Olson; Water Resources Coordinator, Eric Macbeth. APPROVAL OF AGENDA Member Halverson moved, Member Hansen seconded, with all present members voting in favor to approve the agenda as presented. APPROVAL OF MINUTES OF MAY 19, 2008 Member Belfiori moved and Member Halverson seconded, with all present members voting in favor to approve the minutes of May 19, 2008 as presented. No meeting was held in June. VISITORS TO BE HEARD There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson highlighted the Eagan Art Festival held the last week in June and noted it was a great success with about 20 percent more people attending than in previous years. Market Fest started this past Wednesday with a bumper crop of visitors coming to buy the produce that was available that day. People were anxious to start at soon as it was open and it remained busy throughout the night. The Market Fest will be held every Wednesday through September 24.. The Commission was advised of the project currently underway to enclose the mezzanine at the Eagan Civic Arena for community use and rental. The Wescott Library will be the first temporary tenant while their building is being remodeled this fall. It is expected that the library will be back in their new building by the end of December to allow the mezzanine to be rented beginning in January 2009. Other items highlighted by Director Johnson were registrations of fall adult leagues, the popular Buckthorn removal program, the completion of Thresher Fields restroom building, the Monday night family activities at Cascade Bay and the new parks maintenance bike and trailer being used this summer to provide an economical option to some limited park maintenance services. CONSENT AGENDA There were no Consent Agenda items for the Commission to review. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS There were no Old Business items for the Commission to review. Advisory Parks Commission July 14, 2008 Page 2 NEW BUSINESS Capital Improvement Plan (CIP) Director Johnson noted that every year the Advisory Parks Commission evaluates and recommends to the City Council a 5 year CIP plan primarily focused on the first year of the projected 5-year cycle. Superintendent Olson reviewed how the funding for the CIP comes from the Park Site Fund which is money collected from developments at the time of platting in lieu of a dedication of land. A review of the 2009 projects was given, including a brief summary of the Park Site Fund balance. Member Peterson noted that the task of the Advisory Commission is to refer the parks CIP to the City Council for approval and that a workshop with the Council has been scheduled for July 22. Member Goff asked if there was a plan to replace the revenue or the income stream for the Park Site Fund. Member Peterson responded that 3 years ago the Advisory Commission conducted a study about alternative funding but didn't find any other community that had a long-range plan to address it so the Commission and Council will have to be creative in finding a solution. Although no one is sure what that the final recommendation would be, the Commission will need to be diligent in continued review and discussion with the City Council to find reasonable alternatives. Member Halverson moved, Member Belfiori seconded, with all present members voting in favor to recommend the City Council to approve the 2009-2013 CIP plan as presented. WATER RESOURCES UPDATE There were no Water Resource updates for the Commission to review. OTHER BUSINESS AND REPORTS Eagan Community Center Fitness Coordinator Marshall Grange gave a brief PowerPoint presentation highlighting some of the facility enhancements and activities over the past year. Projects that have been done this year included the addition of wireless internet, installation of new curtain dividers in the three gymnasiums, additional installation of security cameras throughout the building along with a monitor at the guest services counter. Door alarms were installed on the exit doors along the track, additional work place was installed in the Oasis Teen Center, meetings and events scheduling moved from Max Facilities to CLASS software and 400 new banquet chairs will be ordered for this year. Catering bids will be solicited this fall, 250 outdoor chairs were purchased for outdoor weddings and all Saturdays in 2009 are booked out April through September. Coordinator Grange also reviewed activities and events from the fitness center, Blast playground and within Central Park. COMMUNICATIONS Director Johnson shared several letters that were received. The first complimented the Eagan Community Center's 90-day Fitness Pass and their experience, another commended staff during a rental of the Blackhawk Park Pavilion, another was a question from a resident regarding Blackhawk Lake and the shallowness of the water and the final letter was from an 8 year old girl thanking the City for the fireworks and all the work that goes into the 4"' of July events. ROUND TABLE Member Peterson reminded the Commission and public about a meeting on July 15 at 6:00 p.m. at the Eagan. Community Center with Hoisington Koegler Group, Inc. consultants to gather ideas from the community for Carriage Hills in the event that it is acquired by the City. A second meeting will be held at 6:00 p.m. on July 29 at the Eagan Municipal Center in the Eagan Room. ADJOURNMENT With no further business to conduct, Member Belfiori moved, Member Halverson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:40 p.m. t Secretary Date