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01/14/2002 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, January 14, 2002 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of December 17, 2001 7:03 pm D. Visitors to be Heard 7:04 pm E. Award of Appreciation - George Kubik 7:05 pm F. Superintendent's Update and Department Happenings Page 3-4 7:10 pm G. Consent Agenda 7:20 pm H. Development Proposals 7:21 pm 1. Old Business (1) North Park Field Use Update 7:22 pm (2) Millennium Trails Celebration Committee Appointments 7:30 pm J. New Business 7:35 pm K. Water Resources Update 7:36 pm L. Other Business and Reports (1) Community Center Update 7:45 pm (2) Golf Course Exploratory Committee Update 7:50 pm (3) Set February Advisory Parks Commission Meeting Date 7:55 pm (4) Park Site Fund Update Pages 5-7 7:57 pm (5) Set Workshop for CIP Review 8:00 pm M. Round Table 8:05 pm N. Adjournment 8:10 pm February 2002 Advisory Parks Commission Meeting: To Be Determined The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex; disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 2001 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 15 18 16 21 18 16 20 13 15 19 17 14 Joseph Bari x X X X X X X X X X X Margo Danner x X X X X X X X X X X Terry Davis x X 0* X X X X x X X X N. Mark Filipi x 0* X X X X X X X X X George Kubik x X x x x x x X x x X Dorothy Peterson x X X X X X X X X X X Richard Pletcher (alt) X X X 0 X X 0* X X 0* X John Rudolph x X X X 0* X X X X X X Melvin Williams x X X X X 0* X X 0* X X David Wright x X 0 X X 0* X X 0 X X X = present O = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acouisition/Develooment Sub-Committee John Rudolph N. Mark Filipi Joseph Bari Melvin Williams George Kubik Dorothy Peterson David Wright Terry Davis Margo Danner Richard Pletcher UPCOMING MEETINGS: OPEN ISSUES • February, 2002-CIP Review (Date TBD) 1. Review revenue sources in lieu of park dedication 2. Review impact of future trends on facilities and services 3. Bike Park - schedule on APrC Commission agenda after meeting with LMC ADVISORY PARKS COMMISSION 2001 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI Yes 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 MARGO DANNER Yes 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3n. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 n. 2000) 452-2152 (Home fax) t .da ' uLcom N. MARK FILIPI Yes May, 1997 651-602-1725 (W) 1/2003 836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 2001) GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive (3 yr. 19%) 612-713-5315 (W) Eagan, MN 55121 (3 yr. 1999) George_Kubik@mail.tws.gov DOROTHY PETERSON Yes 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 RICHARD PLETCHER (alternate) Yes 2001 651-687-9177 (H) 1/2002 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 JOHN RUDOLPH Yes 1993 651-454-8761 (H) 1/2003 1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax) Eagan, MN 55122 (3 yr: 1) jrudolpheagan@hotmail.com MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) Eagan, MN 55123 DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2002 4671 Parkridge Drive (1 yr. 2001) repl. K Guftecth Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.us shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us F Phone # 651-681-4661 (Cherryt's # after 4:30 p.m.) 10/15/00 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraa@ci.eagan.mn.us Cherryl Mesko cmeskoc ci. eagan. mn. us Paul Olson polson@ci. eagan. mn. us Jeff Asfahl jasfahl@ci.eagan.mn.us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghove@ci.eagan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Recreation Staff. Paula Nowariak pnowariak@ci. eagan. mn. us Sonya Rippe srippe@ci. eagan. mn. us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahanC@ci. eagan. mn. us Cascade Bay: Aaron Hunter ahunter@ ci. eagan. mn. us Civic Arena: Mark Vaughan mvaughan@ci.eagan.mn.us TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: JANUARY 10, 2002 ITEM A: Call to order ITEM B: Approval of agenda rum C: Approval of minutes of December 17, 2001 ITEM D: Visitors to be Heard ITEM E: Award of Appreciation - George Kubik George will be recognized for his past nine years of dedication and work toward providing exceptional park and recreation opportunities to Eagan's residents and guests. ITEM F: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM G: Consent Agenda There are no Consent Agenda items. ITEM H: Development Proposals There are no Development Proposals for review. ITEM I: Old Business 1. This is a follow-up to the workshop session scheduled in December and subsequent meeting with Dakota County relative to the potential development of North Park. 2. Commission Members will need to be appointed to serve on the Millennium Trails Celebration Committee. ITEM J: New Business There are no New Business items. ITEM K: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM L: Other Business and Reports 1. Verbal updates will be provided for the Community Center and Golf Course Exploratory Committee. 2. Since the regularly schedu1ied meeting in February falls on President's Day, the Commission will be asked to set a new meeting date. A workshop session should also be set to begin review of the 5-year CIP. 3. Periodic review of the Park Site Fund is provided for the Commission. A copy is enclosed in the packet for your review. ITEM M: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment Department Happenings January, 2002 RECREATION DIVISION 1. Eagan seniors will be meeting in the Community Room of the Eagan Civic Arena January through March of 2002 while the Community Room at the Municipal Center is undergoing renovations. 2. Seniors will also have opportunities to visit the American Swedish Institute, have fire safety checks completed, and try out Tai Chi Chili. 3. More than 40 youth ages four to eight are participating in the Rink Rats Hockey program beginning Monday, January 7, 2002. The program is an introductory hockey program providing basic hockey skills in a fun environment. 4. On Saturday, February 9, Blackhawk Park will host the Don't-Break-the-Ice Fest from 12:20 to 4:00 p.m. Activities include family ice fishing, dog sled rides, snowshoe walks, an ice sculpting demonstration, games, crafts, concessions and more. Admission is free, as are most of the activities. Volunteers are needed to help with the day. 5. Winter leagues have begun and planning for softball is well underway. Softball packets will be available by February 1. 6. The Preschool program started on Wednesday, January 2. There are 173 children registered in the 12 different classes that are offered this session. Winter session runs 10 weeks until March 8. 7. The preschool staff will be trained in CPR and First Aid on Tuesday, January 8. 8. Development of the spring / summer 2002 edition of the "Discover" activities brochure goes to print this month and will be delivered to Eagan residents during the week of Feb 18. PARK DIVISION 1. Despite the unusually warm weather , the outdoor skating season has begun. The first rinks to open were Clearwater and Goat Hill, both of which opened the doors just prior to Christmas. The remaining rinks were opened by the News Year Holiday. The openings were made possible by a nearly "round the clock" flooding schedule. The crews have now returned to a routine rink maintenance schedule of 6:00AM to 2:30 PM Monday through Friday and after closing on Saturday evenings. Routine maintenance includes brooming the ice surfaces and applying a light application of water. The warm weather (45) of this past week did necessitate the temporary closing of the rinks because of the presence of standing water. 3 2. With the highly variable weather conditions the park Maintenance staff has had the opportunity to undertake a variety of improvement projects including; - Rebuilding nets and goals - Installing cabinets and counter tops at Cascade Bay - Constructing skate bins for the Arena - Playground inspections and repairs - Replacing rink boards - Installing a new roof on the Carnelian Park shelter - Inspecting and repairing building lights 3. A frozen water pipe burst in the attic space of the Blackhawk Park Pavilion causing considerable damage to counters, light fixtures and wall and ceiling boards. Frozen pipes have been a concern since the building opened due to the location in the attic space. Staff had installed extra heaters and insulation, though it now appears the cause may have been the cumulative effect of the years of cold weather or a system malfunction. Staff will be making the repairs and replumbing the system using an alternative route through the building. 4. Staff from the Forestry Division is assisting the Street Department with the trimming of boulevard trees. This is an annual maintenance program that rotates around the City . The trimming is intended reduce potential and existing problems with nuisance limbs that may interfere with traffic and plowing and also to improve the health and vigor of the trees. 5. The Division often gets requests from residents to create rinks on local ponds. As a matter of policy the City does not become involved in efforts to establish rinks on ponds. The vast majority of ponds are elements of the storm drainage system with water moving through them on a regular basis making the ice conditions highly variable. Any rink would require constant monitoring of the ice thickness and quality. Instead, the City works diligently to provide quality skating opportunities at park sites around the City. NO POND OR LAKE ICE IS EVER TOTALLY SAFE ! 6. The drilling of the new well at the Central Park Pavilion site is complete. The next step is blasting at the bottom to create a cavity to gather water. Bids on the buildings will be opened January 31' with construction expected to begin in March. 7. Superintendent Olson met with a parent group at Pinewood Elementary School to discuss the installation of a new play structure at the school. The City has a long history of working with the school district on the development of playgrounds, which are considered to be a community amenity. Traditionally, District staff has done the earth work and the City, the equipment installation. Upon completion, the District assumes responsibility for the maintenance of the equipment. City staff will provide input in the process of selecting the equipment however the final decision on the type of equipment is left to the individual school. 8. A meeting was held with Dakota County staff to discuss the development of the North Park site. It does appear that there has been some movement towards a resolution on the part of the County, however the City continues to wait for an official response. 47 Date: January 7, 2002 Aida Item: 1.4 Park Site Fund Update Action City of Eagan Information X Parks and Recreation MEMO Attachments AGENDA ITEM: L-4; PARK SITE FUND UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: Year end review of the financial status of the Park Site Fund BACKGROUND/HISTORY: The Advisory Park Commission has requested that staff provide a regular update of the financial status of the Park Site Fund. The Park Site Fund is the primary source of funding for park improvement and development projects. Funds are derived primarily from payments made by developers in lieu of a park land dedication. The information is intended to serve as a resource when issues pertaining to potential expenditures are brought to the Commission and for the development of the park CIP. The Commission will soon begin work on the CIP for 2002-2007. ANALYSIS: The Park Site Fund is a large, very active, fluid account in which the balances can fluctuate daily. Projects often require multiple payments, to a variety of vendors, over an extended period of time. The timing of revenues is determined by the approval of developments and the terms and conditions agreed to in the final development agreement, which may include installment payments. There may also be "pass throughs" for special projects in which case a reimbursement will be made after an expenditure. For the purchase of this update, the financial data from the year 2001 has been summarized in a simplified format utilizing unaudited figures provided by the Finance Department. s FUND BALANCE as of January 1, 2001 (incl. interest) _ $ 2,192,039 DEVELOPMENT ACTIVITY January 1- December 31, 2001 Blackhawk Park = $24,500 (complete) • Security lights Cinnamon Ridge Park = $50,264 (complete) • Playground equipment • Amenities and infrastructure • Trail upgrade Goat Hill Park = $24,195 (complete) • Skate Park equipment Highline Trail = $3,569 (complete) • North Mallard trail connection Lexington- Diffley = $32,522 (complete) • Security lights Moonshine Park = $10,075 (complete) • Architectural Services North Park = $2,050 (mitigation to carry forward to 2002) • Consultant services Northview Athletic = $31,948 (complete) • Scoreboards • Security lights Peridot Path Park = $34,696 (complete) • Playground equipment • Amenities and infrastructure Rahn Park = $26,801 (complete) • Outdoor rink lighting (2) SUBTOTAL = $240, 620 Other • Grandfather Tree (reimbursement pending) = $54,072 • Misc. fees and account adjustments = $20,920 TOTAL EST. 2002 EXPENDITURES = $315,612 TOTAL EST. REVENUES FOR 2002 (not incl. interest) _ $1,161,424 2002 Expenditures $ 315612 EST. BALANCE FOR YEAR 2002 _ $ 845,812 EST. PARK SITE FUND BALANCE as of 1 / 02 = $ 3,037,851 DISCUSSION/EVALUATION: The current balance of the Park Site Fund exceeds the projections made last year for the 2002 balance by over $900,000. The very positive condition of the Fund can be attributed to several factors; • Fund revenues were greater than expected. Several large cash park dedications were paid while others were carryovers from 2000. This trend is most likely an anomaly as revenues from park dedications will decrease as the number of developments continues to decline. • The use of in-house labor reduced the cost of several projects. There were projects added due to demand or opportunity (skate park) while others over ran the estimate because of unforeseen circumstances. However, the overall impact was negligible due to the savings that had been realized. • The mitigation of the North Park site was projected as a 2001 project. Due to circumstances beyond the control of the City the project will carry forward to 2002. Staff will be asking the APRC to schedule a workshop to begin the annual process of reviewing/developing the CIP. The CIP will serve as a guide for the development and improvement of the park system and the expenditure of the Park Site Funds over the next five years. In keeping with the directive of the Council, the process has traditionally included a detailed analysis of the upcoming year (02), a general review of the next four years (03-06), and the addition of a new "fifth year" (07). ALTERNATIVES FOR COMMISSION CONSIDERATION: This data is being provided for informational purposes. No action is required at this time other than to establish a workshop date. 7 Date: February 11, 2002 Agenda Item: Addition Action • Information City of Eagan MEMO Attachments • 1. Feasibility Report, Pads and Recreation 2. Neighborhood Meeting Minutes AGENDA ITEM: PROJECT 857, SKYLINE ROAD/HIGHVIEW PARK TRAIL IMPROVEMENTS TO: ADVISORY PARKS COMMISSION PREPARED BY: RUSS MATTHYS, CITY ENGINEER ITEM DESCRIPTION: Recommend the allocation of Park and Recreation funding for an estimated $3,925.00 for Project 857 (Skyline Road/Highview Park - Trail Improvements). FACTS: • On June 14, 2001, the City received a petition from several property owners requesting the preparation of a feasibility report for the installation of a public trail along the north side of Skyline Road in the Highview Park area, in north-central Eagan. • On September 4, 2001, the City Council authorized the preparation of a feasibility report (City Project 857), identifying the scope, cost, financing and schedule of the construction of the new trail segment. • On September 18, 2001, the petition received June 14 was also signed by the owners at 2900 Highridge Terrace, the property directly adjacent to the proposed trail. • On January 8, 2002, the feasibility report for Project 857 was presented to the City Council and a Public Hearing was scheduled for February 5 to formally present and discuss the report with the affected property owners. • An informational neighborhood meeting was held on January 30 in the Council Chambers for the adjacent and petitioning property owners to discuss the proposed improvements. Of the 9 petitioning properties noticed of the meeting, 3 persons representing 3 properties attended the informational meeting. The residents in attendance at the meeting indicated that they would attempt to get the remaining 6 petitioning property owners, and possibly additional property owners in the area, to agree in writing to pay a proportionate share of the assessable cost of the trail installation. • On February 5, 2002, the City Council held a Public Hearing for Project 857. After the staff presentation, the property owners in the neighborhood of the proposed improvements presented a petition with signatures of an additional 22 property owners willing to assist in the payment of the estimated assessable portion of the improvement cost indicated in the feasibility report. The City Council approved the project and authorized the preparation of plans and specifications and accordingly addressed the residents' proposal by directing staff to notify all petitioners of the actual bid price for the trail improvement while requesting said payment to the City prior to the Council's consideration of the contract award. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Recommend the allocation of Park and Recreation funding for an estimated $3,925.00 for Project 857 (Skyline Road/Highview Park - Trail Improvements). 2. Other City of Eagan Report for Skyline Road Trail Improvements City Project No. 857 Eagan, Minnesota January 2002 January 31, 2002 Honorable Mayor and City Council City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Re: Skyline Road Trail Improvements City Project No. 857 Dear Mayor and City Council: Attached is our report for the Skyline Road Trail Improvements, City Project No. 857. The report presents and discusses the proposed improvements and includes a cost estimate, assessments and schedule. We would be pleased to, meet with the City Council at your convenience to review and discuss the contents of this report. Sincerely, John P. Gorder Assistant City Engineer I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. John P. Gorder Date: Reg. No. 22813 Reviewed By: Dept. of Public Works Date Reviewed By: Finance Dept. Date: TABLE OF CONTENTS Letter of Transmittal/Certification Page Table of Contents Scope ..........................................................................................................................1 Feasibility and Recommendations ..........................................................................1 Discussion .................................................................................................................2 Easements and Permits ...........................................................................................2 Cost Estimate ............................................................................................................2 Revenue Source ........................................................................................................3 Project Schedule .......................................................................................................3 Appendix - Preliminary Cost Estimate List of Figures Figure 1 - Location Map Figure 2 - Trail Improvements/ Assessment Map/ Petitioning Residents Figure 3 - Typical Trail Section SKYLINE ROAD TRAIL IMPROVEMENTS EAGAN, MN PROJECT NO. 857 January 2002 Scope The project includes the construction of an 8-foot wide bituminous trail segment adjacent to the north side of Skyline Road, east of Highridge Terrace into Highview Park, in north - central Eagan, as shown on Figure 1 located in the back of this report. This project was initiated in response to a petition from the residents living mainly in the Prettyman Heights subdivision, west of the project area, and the resident in the northeast corner of Skyline Road and Highridge Terrace. A map of the petitioning residents is shown on Figure 2. Although not part of the City's Master Trail Plan, this project provides for the interconnection of residential neighborhoods along Skyline Road and Highview Park. Feasibility and Recommendation This project is necessary to provide better pedestrian circulation along Skyline Road. It would be most cost-effective to include this project under one contract with other trail improvements proposed under Project 861 - 2002 Citywide Trail Improvements to increase economies of scale. This project is feasible from an engineering standpoint. 1 Discussion This project provides for the construction of 8 foot wide bituminous trail with a minimum 8-foot boulevard green space adjacent to Skyline Road, from Highridge Terrace east into Highview Park, as shown on Figure 2. The City detail plates showing the typical sections for trail construction are shown on Figure 3. Easements and Permits All work will be in the public right-of-way. No additional easements will be necessary. It is anticipated that no permits will be required for the trail project. Cost Estimate A detailed cost estimate for this project is provided in Appendix A. The total estimated project cost is $11,220 and is based on anticipated 2002 construction costs and include a 10 percent contingency and indirect costs of 20 percent which include legal,' administrative, engineering and bond interest. Assessments Assessments are proposed to be levied to the benefited properties with costs allocated internally in accordance with the current City Special Assessment Policy for a trail improvement along a local residential street (see Figure 2). Local Trail/ Sidewalk Improvements Assessed Ratio City Trail Improvements 100% 0% Two potential methods of assessment are presented for consideration in this report. Alternative Method A is based on the City Assessment Policy and provides for the assessment to be allocated to one property, 2900 Highridge Terrace (single- family property) and is calculated as follows: 2900 Highridge Terrace = 121 feet / 400 (total trail footage) = 30% $11,220 (Total Trail Cost) x 30% = $3,370 2 As an alternative to the City Assessment Policy, Method B provides for the assessable costs ($3,370) to be spread among the benefiting property owners who would be willing to accept and assume an assessment. The cost per lot for this method would be directly related to the number of properties agreeing to such an assessment. If this method is utilized and all nine petitioning properties agree, the assessment would be calculated as follows: $3,370 / 9 properties = $375 Assessment Financing Options The property owner will have the option at the time of the assessment hearing to pay the full assessment or include the assessment in with their property tax statement. If the assessment is included with the property tax statement, the assessment will be spread over ten years (Alternative A) or five years (Alternative B) with the interest rate determined by the results of the bond sale used to finance the improvements. The following payment schedule will result based on an estimated 7% interest rate for the assessed amount: Alternative Method A Proposed Assessment = $3,370 Principal Interest Cost Per Year Per Year Per Year First Year $337 $237 $576 Tenth Year $337 $24 $363 Alternative Method B Proposed Assessment = $375 Principal Interest Cost Per Year Per Year Per Year First Year $75 $26 $101 Fifth Year $75 $5 $80 Revenue Source A summary of revenue sources is listed below: Project Property City Cost Assessment Contribution $11,220 $3,370 $7,850 3 The City's Major Street Fund and Parks/ Recreation Funds would finance the estimated project deficit of $7,850 (50% Major Street, 50% Parks/Rec) for the remainder of the trail within Highview Park. Project Schedule Present Draft Feasibility Report/ Order PublicHearing............ January 8, 2002 Neighborhood Meeting .January 30, 2002 Public Hearing February 5, 2002 Approve Plans and Specs/ Order Ad for Bids March, 2002 Award Contract (Option A) April, 2002 Final Assessment Hearing/Award Contract (Option B) May, 2002 Project Completion (Option A) July, 2002 Project Completion (Option B) August, 2002 Final Assessment Hearing (Option A) August, 2002 1st Payment Due with Property Tax Statement ........................May 15, 2003 4 APPENDIX A SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 PRELIMINARY COST ESTIMATE 1. Skyline Rd. - 8 ft. Bituminous trail 400 ft Unit Total Item Q Unit Price Price Traffic Control 1 L.S. $250 $250 Common Excavation 110 C.Y. $15 $1650 2" Bituminous Wear Course 350 S.Y. $5.00 $1,750 6" Class V Base 100 TN $14.00 $1,400 Sod w/ 4" Topsoil 400 S.Y $6.75 $2,700 Remove B618 Curb & Gutter (Sawcut) 20 L.F. $5.00 $100 Construct Drop Curb (at Ped. Ramp) 20 L.F. $20.00 $400 Subtotal $8,500 +10% Contingency $850 Subtotal $9,350 +20% Indirect Costs 1,870 Total $11,220 5 APPENDIX B SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 PRELIMINARY ASSESSMENT ROLL 1. Alternative Method A - City Assessment Policy Parcel I.D. Address Front Footage Rate/ F.F Assessment 10-20300-010-01 2900 High Ridge Terrace 121 $27.85 $3,370 Total $3,370 II. Alternative Method B - Assessment to Petitioning Properties Parcel I.D. Address Lot Equivalent Unit Assessment Total Assessment 10-20300-010-01 2900 High Ridge Terrace 1 $375 $375 10-58800-090-01 2933 Skyline Trail 1 $375 $375 10-58801-020-01 1540 Skyline Trail 1 $375 $375 10-58801-010-01 1560 Skyline Trail 1 $375 $375 10-58800-120-01 1563 Skyline Trail 1 $375 $375 10-58800-110-01 1555 Skyline Trail 1 $375 $375 10-58800-060-01 1550 Skyline Court 1 $375 $375 10-58800-070-01 1534 Skyline Court 1 $375 $375 10-58800-020-01 1545 Skyline Court 1 $375 $375 Totals 9 $3,370 7 INTERSTATE i-________494 12/03/01 NO SCALE Project ocation SKYLINE D. LONE OAK ROAD o Om z X w A~- < U O Y U g Z YANKEE DOODLE ROAD ° 12-03-01 asability2002/857/LOCATION3 SKYLINE ROAD TRAIL IMPROVEMENTS Fig. FEASIBILITY REPORT PROJECT 857 City of Eagan ~ C7 U Petitioned = Trail Segment p P~~ SKYLIN DR 2900 SKYLINE RD. 1993 1545 1537 15611\ 4 A , svc( 10 L Ex. Trail cv. ^n 1534 1558 SKYL NE D. 2925 1555 550 ^1563 547 2933 TRAIL r\fl 1571 E1 2946 NO SCALE 1579 1560 154 1546 12/03/01 2949 6031505 41600 2950 i- 1592 1611 16 08 • • • • • = Assessable footage = Petitioning Residents LONE OAK ROAD /Fees/2002/FIg2_ASSESS SKYLINE ROAD TRAIL IMPROVEMENTS - PROJ. 857 _ City of L_,.jan PETITIONING RESIDEN -ASSESSMENT MAP ig• 2 2" BITUMINOUS WEAR COURSE-MNDOT 2331 TYPE 41. 6" CLASS 5-100% CRUSHED ROCK BASE-MNDOT 313.8-1 ADDITIONAL CLASS 5-AS DETERMINED AND SPECIFIED BY CITY ENGINEER. I el I COMPACTED SUBGRADE 8' TRAIL 8' BOULEVARD MIN. SLOPE 0.04'/FT. MIN. SLOPE 0.02'/FT. C- I PROPOSED NEW CONSTRUCTION E \FEAS2002\861\FIG3 PUBLIC TRAIL IMPROVEMENTS WOKS DEP RTMENT TYPICAL SECTION Fig. City of Eagan CITY PROJECT #857 3 SKYLINE ROAD TRAIL IMPROVEMENTS CITY PROJECT NO. 857 INFORMATIONAL NEIGHBORHOOD MEETING WEDNESDAY, JANUARY 30, 2002 6:30 P.M. COUNCIL CHAMBERS Attendance: John Gorder, Assistant City Engineer, 3 people representing 3 properties (see attached sign-in sheet). A. Welcome and Introduction • Assistant City Engineer Gorder welcomed those in attendance and gave a brief overview of the project scope, cost, financing and schedule. B. Questions/Comments 1. Can we propose a Method C with more prope ' es assessed than the 9 petitioners? The City will assess only those properties agreeing to waive rights to object to assessment. If they wish, petitioners can attempt to get more signatures of property owners who are willing to pay a portion of the assessment. 2. What are the City easements on a property/street? The City generally has 10' - 20' of right-of-way behind a curb with a 10' drainage and utility easement beyond that. This project would be built entirely within City right-of-way. 3. What is the location of the trail? 8' of boulevard green space and an 8' wide trail. 4. What do you do about sprinkler heads? The City will work with the property owner to locate those and work around them. Not much excavation involved in this type of construction and shouldn't be much of an issue. 5. The property owners at 2900 High Ridge Terrace should be in total agreement with the project. They were sent the same notice all nine properties received. To date, City staff has not heard from them on this. 6. Residents indicated that they will canvas the neighborhood to get more of the neighborhood to agree to pay a portion of the assessable cost. The meeting adjourned at 7:15 p.m. t /~O NEIGHBORHOOD MEETING SKYLINE ROAD (TRAIL IMPROVEMENTS) PROJECT 857 WEDNESDAY, JANUARY 30, 2002 - 6:30 P.M. NAME ADDRESS 3 1. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. G:FORMS/SIGN-IN.Sheet /9/ y- C - ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF DECEMBER 17, 2001 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 19, 2001 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, N. Mark Filipi, George Kubik, Dorothy Peterson, John Rudolph, Melvin Williams, David Wright, and Richard Pletcher. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; Cindy Kirchoff, Planner and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Director Vraa added Item 5 - Set January Meeting Date under Other Business and Reports. George Kubik moved, Melvin Williams seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF NOVEMBER 19, 2001 Member Davis noted that his name was incorrectly spelled. Dorothy Peterson moved, George Kubik seconded with all members voting in favor to accept the minutes of the November 19, 2001 meeting as amended. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Items highlighted by Superintendent of Parks Olson included the delay in flooding rinks due to the unseasonably warm weather, CIP projects including the installation of new rink lighting at Rahn Park and continued work on Moonshine Park for a retreat center, the Metro Area Bicycle Strategies Group meeting to update area Cities and County bikeways map, the meeting with a consultant hired by the City to review the feasibility of a "commercial" type sliding hill in Central Park and the Treescaping Award presented to the Eagan Foundation by the Minnesota Society of Arboriculture in recognition of the Grandfather Tree project. Superintendent Olson also shared the discovery of pieces of wood found 290' down in a well shaft being drilled in Central Park. The samples were pulled up and given to Forestry Supervisor Hove who followed up with experts at the University of Minnesota in an attempt to determine their species and age. Preliminary studies identied 6 species of spruce with a growing season of approximately 3 weeks. Further analysis will be done to determine the age of the wood. U of M staff has shown a great deal of enthusiasm in following this find and staff will update the Commission with further information. Superintendent Olson opined that this might be a unique display to incorporate in the well site building proposed for construction on the site. CONSENT AGENDA There were no consent agenda items for the Commission to discuss. DEVELOPMENT PROPOSALS NATURE'S EDGE - MANLEY BROTHERS CONSTRUCTION Planner Cindy Kirchoff provided a brief background noting that the developer is requesting Rezoning approval and Preliminary Subdivision approval to create 20 single family lots on 10.04 acres located at 4665 and 4636 Dodd Road south of Cliff Road. She noted that the site is a compilation of two separate but contiguous metes and bounds parcels, which were currently used for single-family dwellings. Advisory Parks Commission Minutes of Regular Meeting of December 17, 2001 Page 2 Forestry Supervisor Hove shared tree preservation issues noting that the development as proposed will result in the removal of 169 significant trees (39.0% of total). The recalculated total allowable removal is 36% and Lots 1 and 4 will be custom graded. Hove then identified the specific tree mitigation measures necessary for this development. Member Davis asked why trees are being removed and new trees replacing them on the southeast border of the property. Supervisor Hove suggested the removal was necessary for site grading but that the developer could clarify. Water Resources Coordinator Macbeth reviewed both water quality and wetland issues for the Commission. He noted that four acres of the parcel are within the shoreland overlay districts of Fitz and Holz lakes, both of which are state-protected waterbodies and classified as Class II-indirect Contact Recreation by the City's water quality management plan. In order to meet the City's water quality requirement, the developer proposes to direct stormwater from 4.9 acres to a constructed treatment basin. Macbeth then reviewed the stormwater runoff for the entire parcel. It was also noted that the developer proposed to impact the wetland with 187 square feet of fill and is required to file the appropriate application with the City to receive a de minimis exception from a replacement plan. Relative to shoreland zoning, Macbeth noted that the City's Shoreland Zoning Ordinance applies to development of this parcel because it is located within 1,000 feet of the ordinary high water level of state-protected Fitz Lake and Holz Lake. Accordingly, average lot areas shall be no less than 12,000 square feet, lot widths not less than 75 feet, structure heights no greater than 35 feet and total imperviousness no greater than 25 percent. Macbeth noted that the developer has met all provisions. Member Kubik asked how the developer was proposing to protect the wetland during construction. Coordinator Macbeth responded that fencing is required but that the developer could provide further information if needed. Member Kubik expressed concern that not all of the properties have a setback of 30 feet from the wetlands. Member Danner asked who owns and maintains the wetland. Macbeth responded that ownership is based on the plat but thought the various surrounding property owners would own it. Member Kubik asked if there was an opportunity to develop the wetland so that it maintained a level of water. He opined that that might discourage surrounding property owners from mowing into the wetland as an extension of their yard. Kubik stated he would like to see the preservation of the wetland encouraged in some way through the new property owners. Kevin Manley, developer for the project addressed the Commission and asked if they had any questions. Member Rudolph noted that the Commission, and City, has taken a strong position to try to protect wetlands with a 30 foot buffer. He asked Mr. Manley if he would consider encouraging new owners through a restrictive covenant or education to preserve and maintain the wetland rather than mow it as previous owners have done. Mr. Manley suggested that he could bring that information forward to potential property owners. Member Kubik suggested that staff work with the developer to help new residents understand the importance of maintaining the wetland. After further brief discussion, Terry Davis moved, George Kubik seconded with all members voting in favor to make the following recommendations to the City Council relative to Nature's Edge development: 1. This development shall be responsible for a cash parks dedication and a cash trails dedication. 2. This development shall meet the City's water quality requirements primarily by creating a minimum stormwater treatment capacity of 0.2 acre-feet covering a minimum area of 0.1 acre. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench from the normal water level, and an outlet skimmer according to City design standards. Advisory Parks Commission Minutes of Regular Meeting of December 17, 2001 Page 3 3. A cash dedication should be required in lieu of ponding for untreated stormwater that will run off of 2.0 acres of the site. 4. The development should be allowed 187 square feet of wetland fill. However, prior to any such activity, the development is required to file an appropriate application with and received from the City a de minimis exception permit. 5. A vegetation buffer of varying widths shall be required alongside the boundary of the wetland. 6. The applicant shall be required to install 24 Category A trees as mitigation for exceeding allowable tree removal limits according to the City of Eagan Tree Preservation Ordinance. 7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved. 8. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 9. Individual lot tree preservation plans shall be required for lots 1 through 12, 14, 16, 17, and 20. 10. The applicant shall work with staff to incorporate language into agreements with prospective property owners to make them aware of the wetland area and how to preserve it. OLD BUSINESS NORTH PARK FIELD USE UPDATE Director Vraa introduced this item noting that the Commission has discussed the potential development of North Park for athletic field use. Because there has been no response from Dakota County relative to the closure plan for this site, Director Vraa suggested that it might be premature for the Commission to proceed with their discussion. He did note that a January meeting was scheduled with Dakota County. John Rudolph moved, David Wright seconded with all members voting in favor to postpone further discussion of this issue to the January, 2002 meeting. BIKE PARK STUDY UPDATE Beth Wielde, Research and Special Projects, explained that there has been interest expressed within the community for a bike park. The Advisory Commission discussed this issue in the past as part of the skate park evaluation. Staff was directed to explore the viability of providing this amenity for residents. In researching existing bike parks and equipment, Wielde noted that, like skateboard parks, bike parks often have pre-fabricated ramps, however they need a much longer platform and landing area. She shared a concept the City of Buffalo has found to be fairly successful. They fill a hockey rink with dirt and let the kids shape the ramps they want to use for their bikes. From a 'staffing perspective, it takes approximately one-half day to fill the rink and another half day to empty it. Wielde then reviewed the insurance and loss control issues related to a bike park It appears there is a growing interest throughout the metro area for this type of use and the League of Minnesota Cities is hosting a seminar to educate communities. Wielde then asked for further direction from the Advisory Commission on other information they might want relative to a bike park. Advisory Parks Commission Minutes of Regular Meeting of December 17, 2001 Page 4 Member Rudolph asked if there are any other bike parks in the area Member Kubik recalled one off Cedar Avenue and the Crosstown. Wielde noted that some cities have them but has not pursued that information further. Member Peterson suggested that if the City is going to pursue a bike park option it would be important to get input from the youth that would be using it Member Rudolph asked if it would be possible to look at 3 different types of bike parks, identify potential sites and include the pros and cons for each. Member Wielcle indicated that would be possible. It was noted that the LMC seminar would be held in the spring of 2002. Several Commission Members suggested that staff either attend the seminar or glean information from the LMC following the seminar. They opined that this would provide a better base of information before proceeding with further research. George Kubik moved, Terry Davis seconded with all members voting in favor to explore all three options and report back to the Advisory Commission after receiving input from the League of Minnesota Cities. NEW BUSINESS MILLENNIUM TRAILS CELEBRATION Director Vraa introduced this item noting that the City Council requested Commission representation to work with the Historical Society to determine the best way to celebrate the unique historical value of all Eagan roads and trails. He added that given the historical nature of the project, Communications Coordinator Joanna Foote would be taking the staff lead in coordinating this effort. Coordinator Foote explained that many trails and roadways in the area follow Native American routes and noted that segments of Dodd Road are still part of those original trails. She continued that representatives from the Historical Society and Advisory Parks Commission would work cooperatively to coordinate an appropriate commemoration on the history of Eagan roads and trails. Foote concluded by asking the Commission to appoint 2-3 volunteers to serve on this committee. Member Rudolph asked if there was a timeline for the process. Coordinator Foote stated that the City Council hopes to have an event scheduled some time during the summer of 2002. Member Kubik opined that this is a very worthwhile project but thought it would be helpful to know more detail about the time commitment. It was also noted that there may be several new Commission members appointed in January who might be interested in participating on the committee. Coordinator Foote noted that the first meeting was being planned for late January or early February. After further brief discussion, the Advisory Commission welcomed the opportunity to participate with the Historical Society but suggested waiting until the January meeting to appoint volunteers. WATER RESOURCES UPDATE Water Resources Coordinator Macbeth discussed several items that will be coming up during 2002. Those included the review of Fish Lake and recommendation on how to proceed, the Nicols Fen study ending in June, clearwater partnership project for Schwanz Lake, and sediment/erosion control issues. OTHER BUSINESS AND REPORTS COMMUNITY CENTER UPDATE Director Vraa stated that 149 bids were received for 36 bid sections for the community center building. To date 8 bids have been awarded with the balance pending further review. It was noted that the bids were very favorable. The bids for the Rotary bandshell, however, were not as favorable and will need further evaluation. It was noted that equipment is expected on-site the latter part of February with construction anticipated to begin in March. Advisory Parks Commission Minutes of Regular Meeting of December 17, 2001 Page 5 Member Danner asked when the next bids for the Community Center would be awarded. Director Vraa responded that is expected some time in early January. GOLF COURSE EXPLORATORY COMMITTEE UPDATE Member Peterson noted that the project is at a crucial stage of feasibility review. The committee is reviewing, with the help of a consultant, the potential option of using all, none or some of Patrick Eagan Park for a potential golf course. Peterson added that the preliminary meeting with the consultant will be January 7 and that the committee is preparing to make a feasibility recommendation to the City Council on February 5, 2002. She noted that the next level will be the acceptability of the project and hopes the City Council will have the Advisory Parks Commission review any proposals and share their concerns. Member Danner brought up several issues of concern including the ponds and lakes on the proposed site and whether or not Patrick Eagan Park was part of the Metro Greenway. Member Rudolph opined that those issues will come up again in future discussions and review. AD-HOC COMMITTEE UPDATE - PATRICK EAGAN PARK Member Rudolph stated that the committee met to hear options for Patrick Eagan Park if it is not going to be used for a golf course. Initially they felt some urgency to track options simultaneously. Given the fact that there is so much unknown at this time and everyone is still in the learning phase, they decided to wait and see how the golf course may/may not impact Patrick Eagan Park. Once that has been determined, the committee will be better prepared to address what further review needs to occur. COMMISSION MEMBERS TERM EXPIRATION Director Vraa reminded Commission Members Bari, Kubik, Pletcher and Wright that their terms expire at the end of the January 2002 meeting. He also noted that Member Kubik was at the end of his 9-year maximum term set by the City Council and would be ineligible to be reappointed. JANUARY MEETING DATE John Rudolph moved, George Kubik seconded with all members voting in favor to set the January Commission meeting for January 14, 2002. ROUND TABLE Member Davis stated that at the December 3 Ad Hoc Committee meeting, the committee suggested that a position paper be drafted to the City Council on behalf of the Advisory Commission reflecting the historical perspective and vision for Patrick Eagan Park. He provided Commission Members with a cover letter and draft resolution recommending a master plan for Patrick Eagan Park He noted that this draft may be premature but suggested that it would allow more time for Commission members to further educate themselves, consider the issues and provide input on a resolution. He asked for comments by January 4 and suggested that the Commission take action at their January 14 meeting. Member Rudolph thanked Member Davis for his efforts to be proactive with this issue. Members Rudolph and Kubik offered to help with further input and refinement of the resolution. Member Williams opined that although this might be a good idea, the Commission needs to be fair and objective and listen carefully to both sides and opinions. Member Kubik stated that the long-range plan for Patrick Eagan Park is not clear and needs a master plan to clarify its future purpose. Member Danner commented that the McCarthy land adjacent to Patrick Eagan Park is also being considered for potential golf course development She noted that the land is currently comp guided for housing, which would need to change for a public use. Member Wright expressed some concern for saving Patrick Eagan Park only to have a development of 450 homes immediately adjacent to it. He suggested preserving Patrick Eagan Park as well as acquiring more land to expand the park Advisory Parks Commission Minutes of Regular Meeting of December 17, 2001 Page 6 Member Rudolph stated that the Commission needs to be aware of public input and keep abreast of issues that impact Patrick Eagan Park. Member Kubik encouraged Member Williams to provide his input and work on the draft resolution. Member Wright also offered his help. ADJOURNMENT With no further business to conduct George Kubik moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:50 p.m. Secretary Date