01/14/2002 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, January 14, 2002
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of December 17, 2001 7:03 pm
D. Visitors to be Heard 7:04 pm
E. Award of Appreciation - George Kubik 7:05 pm
F. Superintendent's Update and Department Happenings Page 3-4 7:10 pm
G. Consent Agenda 7:20 pm
H. Development Proposals 7:21 pm
1. Old Business
(1) North Park Field Use Update 7:22 pm
(2) Millennium Trails Celebration Committee Appointments 7:30 pm
J. New Business 7:35 pm
K. Water Resources Update 7:36 pm
L. Other Business and Reports
(1) Community Center Update 7:45 pm
(2) Golf Course Exploratory Committee Update 7:50 pm
(3) Set February Advisory Parks Commission Meeting Date 7:55 pm
(4) Park Site Fund Update Pages 5-7 7:57 pm
(5) Set Workshop for CIP Review 8:00 pm
M. Round Table 8:05 pm
N. Adjournment 8:10 pm
February 2002 Advisory Parks Commission Meeting:
To Be Determined
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex; disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
ADVISORY PARKS COMMISSION
2001 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
15 18 16 21 18 16 20 13 15 19 17 14
Joseph Bari x X X X X X X X X X X
Margo Danner x X X X X X X X X X X
Terry Davis x X 0* X X X X x X X X
N. Mark Filipi x 0* X X X X X X X X X
George Kubik x X x x x x x X x x X
Dorothy Peterson x X X X X X X X X X X
Richard Pletcher (alt) X X X 0 X X 0* X X 0* X
John Rudolph x X X X 0* X X X X X X
Melvin Williams x X X X X 0* X X 0* X X
David Wright x X 0 X X 0* X X 0 X X
X = present O = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acouisition/Develooment Sub-Committee
John Rudolph N. Mark Filipi Joseph Bari
Melvin Williams George Kubik Dorothy Peterson
David Wright Terry Davis
Margo Danner
Richard Pletcher
UPCOMING MEETINGS: OPEN ISSUES
• February, 2002-CIP Review (Date TBD) 1. Review revenue sources in lieu of park dedication
2. Review impact of future trends on facilities and services
3. Bike Park - schedule on APrC Commission agenda after
meeting with LMC
ADVISORY PARKS COMMISSION
2001 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START EXPIRES
JOSEPH BARI Yes 1999 651-454-8442 (H) 1/2002
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121
MARGO DANNER Yes 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122
TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003
4895 Safari Pass (3n. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 n. 2000) 452-2152 (Home fax)
t .da ' uLcom
N. MARK FILIPI Yes May, 1997 651-602-1725 (W) 1/2003
836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us
Eagan, MN 55123 (3 yr. 2001)
GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002
3053 Pine Ridge Drive (3 yr. 19%) 612-713-5315 (W)
Eagan, MN 55121 (3 yr. 1999) George_Kubik@mail.tws.gov
DOROTHY PETERSON Yes 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122
RICHARD PLETCHER (alternate) Yes 2001 651-687-9177 (H) 1/2002
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123
JOHN RUDOLPH Yes 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax)
Eagan, MN 55122 (3 yr: 1) jrudolpheagan@hotmail.com
MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001)
Eagan, MN 55123
DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2002
4671 Parkridge Drive (1 yr. 2001)
repl. K Guftecth
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.us
shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us
F Phone # 651-681-4661 (Cherryt's # after 4:30 p.m.) 10/15/00
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@ci.eagan.mn.us
Cherryl Mesko cmeskoc ci. eagan. mn. us
Paul Olson polson@ci. eagan. mn. us
Jeff Asfahl jasfahl@ci.eagan.mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghove@ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Recreation Staff.
Paula Nowariak pnowariak@ci. eagan. mn. us
Sonya Rippe srippe@ci. eagan. mn. us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hchamplin@ci.eagan.mn.us
Colleen Callahan ccalahanC@ci. eagan. mn. us
Cascade Bay:
Aaron Hunter ahunter@ ci. eagan. mn. us
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: JANUARY 10, 2002
ITEM A: Call to order
ITEM B: Approval of agenda
rum C: Approval of minutes of December 17, 2001
ITEM D: Visitors to be Heard
ITEM E: Award of Appreciation - George Kubik
George will be recognized for his past nine years of dedication and work toward
providing exceptional park and recreation opportunities to Eagan's residents and
guests.
ITEM F: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM G: Consent Agenda
There are no Consent Agenda items.
ITEM H: Development Proposals
There are no Development Proposals for review.
ITEM I: Old Business
1. This is a follow-up to the workshop session scheduled in December and
subsequent meeting with Dakota County relative to the potential development
of North Park.
2. Commission Members will need to be appointed to serve on the Millennium
Trails Celebration Committee.
ITEM J: New Business
There are no New Business items.
ITEM K: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information
relative to the Water Resources division.
ITEM L: Other Business and Reports
1. Verbal updates will be provided for the Community Center and Golf Course
Exploratory Committee.
2. Since the regularly schedu1ied meeting in February falls on President's Day,
the Commission will be asked to set a new meeting date. A workshop session
should also be set to begin review of the 5-year CIP.
3. Periodic review of the Park Site Fund is provided for the Commission. A
copy is enclosed in the packet for your review.
ITEM M: Round Table
Any items of concern that might be placed on upcoming agendas or items of
interest will be identified.
ITEM M: Adjournment
Department Happenings
January, 2002
RECREATION DIVISION
1. Eagan seniors will be meeting in the Community Room of the Eagan Civic Arena January
through March of 2002 while the Community Room at the Municipal Center is undergoing
renovations.
2. Seniors will also have opportunities to visit the American Swedish Institute, have fire safety
checks completed, and try out Tai Chi Chili.
3. More than 40 youth ages four to eight are participating in the Rink Rats Hockey program
beginning Monday, January 7, 2002. The program is an introductory hockey program
providing basic hockey skills in a fun environment.
4. On Saturday, February 9, Blackhawk Park will host the Don't-Break-the-Ice Fest from 12:20
to 4:00 p.m. Activities include family ice fishing, dog sled rides, snowshoe walks, an ice
sculpting demonstration, games, crafts, concessions and more. Admission is free, as are most
of the activities. Volunteers are needed to help with the day.
5. Winter leagues have begun and planning for softball is well underway. Softball packets will
be available by February 1.
6. The Preschool program started on Wednesday, January 2. There are 173 children registered
in the 12 different classes that are offered this session. Winter session runs 10 weeks until
March 8.
7. The preschool staff will be trained in CPR and First Aid on Tuesday, January 8.
8. Development of the spring / summer 2002 edition of the "Discover" activities brochure goes
to print this month and will be delivered to Eagan residents during the week of Feb 18.
PARK DIVISION
1. Despite the unusually warm weather , the outdoor skating season has begun. The first rinks to
open were Clearwater and Goat Hill, both of which opened the doors just prior to Christmas.
The remaining rinks were opened by the News Year Holiday. The openings were made
possible by a nearly "round the clock" flooding schedule. The crews have now returned to a
routine rink maintenance schedule of 6:00AM to 2:30 PM Monday through Friday and after
closing on Saturday evenings. Routine maintenance includes brooming the ice surfaces and
applying a light application of water. The warm weather (45) of this past week did
necessitate the temporary closing of the rinks because of the presence of standing water.
3
2. With the highly variable weather conditions the park Maintenance staff has had the
opportunity to undertake a variety of improvement projects including;
- Rebuilding nets and goals
- Installing cabinets and counter tops at Cascade Bay
- Constructing skate bins for the Arena
- Playground inspections and repairs
- Replacing rink boards
- Installing a new roof on the Carnelian Park shelter
- Inspecting and repairing building lights
3. A frozen water pipe burst in the attic space of the Blackhawk Park Pavilion causing
considerable damage to counters, light fixtures and wall and ceiling boards. Frozen pipes
have been a concern since the building opened due to the location in the attic space. Staff had
installed extra heaters and insulation, though it now appears the cause may have been the
cumulative effect of the years of cold weather or a system malfunction. Staff will be making
the repairs and replumbing the system using an alternative route through the building.
4. Staff from the Forestry Division is assisting the Street Department with the trimming of
boulevard trees. This is an annual maintenance program that rotates around the City . The
trimming is intended reduce potential and existing problems with nuisance limbs that may
interfere with traffic and plowing and also to improve the health and vigor of the trees.
5. The Division often gets requests from residents to create rinks on local ponds. As a matter of
policy the City does not become involved in efforts to establish rinks on ponds. The vast
majority of ponds are elements of the storm drainage system with water moving through them
on a regular basis making the ice conditions highly variable. Any rink would require constant
monitoring of the ice thickness and quality. Instead, the City works diligently to provide
quality skating opportunities at park sites around the City. NO POND OR LAKE ICE IS
EVER TOTALLY SAFE !
6. The drilling of the new well at the Central Park Pavilion site is complete. The next step is
blasting at the bottom to create a cavity to gather water. Bids on the buildings will be opened
January 31' with construction expected to begin in March.
7. Superintendent Olson met with a parent group at Pinewood Elementary School to discuss the
installation of a new play structure at the school. The City has a long history of working with
the school district on the development of playgrounds, which are considered to be a
community amenity. Traditionally, District staff has done the earth work and the City, the
equipment installation. Upon completion, the District assumes responsibility for the
maintenance of the equipment. City staff will provide input in the process of selecting the
equipment however the final decision on the type of equipment is left to the individual
school.
8. A meeting was held with Dakota County staff to discuss the development of the North Park
site. It does appear that there has been some movement towards a resolution on the part of the
County, however the City continues to wait for an official response.
47
Date: January 7, 2002
Aida Item: 1.4 Park Site Fund Update
Action
City of Eagan Information X
Parks and Recreation MEMO Attachments
AGENDA ITEM: L-4; PARK SITE FUND UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: Year end review of the financial status of the Park Site Fund
BACKGROUND/HISTORY:
The Advisory Park Commission has requested that staff provide a regular update of the
financial status of the Park Site Fund. The Park Site Fund is the primary source of funding for
park improvement and development projects. Funds are derived primarily from payments
made by developers in lieu of a park land dedication. The information is intended to serve as a
resource when issues pertaining to potential expenditures are brought to the Commission and
for the development of the park CIP. The Commission will soon begin work on the CIP for
2002-2007.
ANALYSIS:
The Park Site Fund is a large, very active, fluid account in which the balances can fluctuate
daily. Projects often require multiple payments, to a variety of vendors, over an extended
period of time. The timing of revenues is determined by the approval of developments and the
terms and conditions agreed to in the final development agreement, which may include
installment payments. There may also be "pass throughs" for special projects in which case a
reimbursement will be made after an expenditure.
For the purchase of this update, the financial data from the year 2001 has been summarized in
a simplified format utilizing unaudited figures provided by the Finance Department.
s
FUND BALANCE as of January 1, 2001 (incl. interest) _ $ 2,192,039
DEVELOPMENT ACTIVITY January 1- December 31, 2001
Blackhawk Park = $24,500 (complete)
• Security lights
Cinnamon Ridge Park = $50,264 (complete)
• Playground equipment
• Amenities and infrastructure
• Trail upgrade
Goat Hill Park = $24,195 (complete)
• Skate Park equipment
Highline Trail = $3,569 (complete)
• North Mallard trail connection
Lexington- Diffley = $32,522 (complete)
• Security lights
Moonshine Park = $10,075 (complete)
• Architectural Services
North Park = $2,050 (mitigation to carry forward to 2002)
• Consultant services
Northview Athletic = $31,948 (complete)
• Scoreboards
• Security lights
Peridot Path Park = $34,696 (complete)
• Playground equipment
• Amenities and infrastructure
Rahn Park = $26,801 (complete)
• Outdoor rink lighting (2)
SUBTOTAL = $240, 620
Other
• Grandfather Tree (reimbursement pending) = $54,072
• Misc. fees and account adjustments = $20,920
TOTAL EST. 2002 EXPENDITURES = $315,612
TOTAL EST. REVENUES FOR 2002 (not incl. interest) _ $1,161,424
2002 Expenditures $ 315612
EST. BALANCE FOR YEAR 2002 _ $ 845,812
EST. PARK SITE FUND BALANCE as of 1 / 02 = $ 3,037,851
DISCUSSION/EVALUATION:
The current balance of the Park Site Fund exceeds the projections made last year for the 2002
balance by over $900,000. The very positive condition of the Fund can be attributed to several
factors;
• Fund revenues were greater than expected. Several large cash park dedications were paid
while others were carryovers from 2000. This trend is most likely an anomaly as revenues
from park dedications will decrease as the number of developments continues to decline.
• The use of in-house labor reduced the cost of several projects. There were projects added
due to demand or opportunity (skate park) while others over ran the estimate because of
unforeseen circumstances. However, the overall impact was negligible due to the savings
that had been realized.
• The mitigation of the North Park site was projected as a 2001 project. Due to
circumstances beyond the control of the City the project will carry forward to 2002.
Staff will be asking the APRC to schedule a workshop to begin the annual process of
reviewing/developing the CIP. The CIP will serve as a guide for the development and
improvement of the park system and the expenditure of the Park Site Funds over the next five
years. In keeping with the directive of the Council, the process has traditionally included a
detailed analysis of the upcoming year (02), a general review of the next four years (03-06),
and the addition of a new "fifth year" (07).
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This data is being provided for informational purposes. No action is required at this time other
than to establish a workshop date.
7
Date: February 11, 2002
Agenda Item: Addition
Action •
Information
City of Eagan MEMO Attachments • 1. Feasibility Report,
Pads and Recreation 2. Neighborhood
Meeting Minutes
AGENDA ITEM: PROJECT 857, SKYLINE ROAD/HIGHVIEW PARK TRAIL
IMPROVEMENTS
TO: ADVISORY PARKS COMMISSION
PREPARED BY: RUSS MATTHYS, CITY ENGINEER
ITEM DESCRIPTION: Recommend the allocation of Park and Recreation funding for an
estimated $3,925.00 for Project 857 (Skyline Road/Highview Park - Trail Improvements).
FACTS:
• On June 14, 2001, the City received a petition from several property owners requesting the
preparation of a feasibility report for the installation of a public trail along the north side of
Skyline Road in the Highview Park area, in north-central Eagan.
• On September 4, 2001, the City Council authorized the preparation of a feasibility report
(City Project 857), identifying the scope, cost, financing and schedule of the construction of
the new trail segment.
• On September 18, 2001, the petition received June 14 was also signed by the owners at 2900
Highridge Terrace, the property directly adjacent to the proposed trail.
• On January 8, 2002, the feasibility report for Project 857 was presented to the City Council
and a Public Hearing was scheduled for February 5 to formally present and discuss the report
with the affected property owners.
• An informational neighborhood meeting was held on January 30 in the Council Chambers for
the adjacent and petitioning property owners to discuss the proposed improvements. Of the 9
petitioning properties noticed of the meeting, 3 persons representing 3 properties attended the
informational meeting. The residents in attendance at the meeting indicated that they would
attempt to get the remaining 6 petitioning property owners, and possibly additional property
owners in the area, to agree in writing to pay a proportionate share of the assessable cost of
the trail installation.
• On February 5, 2002, the City Council held a Public Hearing for Project 857. After the staff
presentation, the property owners in the neighborhood of the proposed improvements
presented a petition with signatures of an additional 22 property owners willing to assist in
the payment of the estimated assessable portion of the improvement cost indicated in the
feasibility report. The City Council approved the project and authorized the preparation of
plans and specifications and accordingly addressed the residents' proposal by directing staff
to notify all petitioners of the actual bid price for the trail improvement while requesting said
payment to the City prior to the Council's consideration of the contract award.
ALTERNATIVES FOR COMMISSION CONSIDERATION
1. Recommend the allocation of Park and Recreation funding for an estimated $3,925.00 for
Project 857 (Skyline Road/Highview Park - Trail Improvements).
2. Other
City of Eagan
Report for
Skyline Road Trail Improvements
City Project No. 857
Eagan, Minnesota
January 2002
January 31, 2002
Honorable Mayor and City Council
City of Eagan
3830 Pilot Knob Road
Eagan, MN 55122
Re: Skyline Road Trail Improvements
City Project No. 857
Dear Mayor and City Council:
Attached is our report for the Skyline Road Trail Improvements, City Project No. 857. The
report presents and discusses the proposed improvements and includes a cost estimate,
assessments and schedule.
We would be pleased to, meet with the City Council at your convenience to review and
discuss the contents of this report.
Sincerely,
John P. Gorder
Assistant City Engineer
I hereby certify that this report was
prepared by me or under my direct
supervision and that I am a duly
Licensed Professional
Engineer under the laws of the State of
Minnesota.
John P. Gorder
Date: Reg. No. 22813
Reviewed By:
Dept. of Public Works Date
Reviewed By:
Finance Dept. Date:
TABLE OF CONTENTS
Letter of Transmittal/Certification Page
Table of Contents
Scope ..........................................................................................................................1
Feasibility and Recommendations ..........................................................................1
Discussion .................................................................................................................2
Easements and Permits ...........................................................................................2
Cost Estimate ............................................................................................................2
Revenue Source ........................................................................................................3
Project Schedule .......................................................................................................3
Appendix - Preliminary Cost Estimate
List of Figures
Figure 1 - Location Map
Figure 2 - Trail Improvements/ Assessment Map/ Petitioning Residents
Figure 3 - Typical Trail Section
SKYLINE ROAD TRAIL IMPROVEMENTS
EAGAN, MN
PROJECT NO. 857
January 2002
Scope
The project includes the construction of an 8-foot wide bituminous trail segment
adjacent to the north side of Skyline Road, east of Highridge Terrace into
Highview Park, in north - central Eagan, as shown on Figure 1 located in the
back of this report.
This project was initiated in response to a petition from the residents living
mainly in the Prettyman Heights subdivision, west of the project area, and the
resident in the northeast corner of Skyline Road and Highridge Terrace. A map
of the petitioning residents is shown on Figure 2.
Although not part of the City's Master Trail Plan, this project provides for the
interconnection of residential neighborhoods along Skyline Road and Highview
Park.
Feasibility and Recommendation
This project is necessary to provide better pedestrian circulation along Skyline
Road.
It would be most cost-effective to include this project under one contract with
other trail improvements proposed under Project 861 - 2002 Citywide Trail
Improvements to increase economies of scale.
This project is feasible from an engineering standpoint.
1
Discussion
This project provides for the construction of 8 foot wide bituminous trail with a
minimum 8-foot boulevard green space adjacent to Skyline Road, from
Highridge Terrace east into Highview Park, as shown on Figure 2.
The City detail plates showing the typical sections for trail construction are
shown on Figure 3.
Easements and Permits
All work will be in the public right-of-way. No additional easements will be
necessary.
It is anticipated that no permits will be required for the trail project.
Cost Estimate
A detailed cost estimate for this project is provided in Appendix A. The total
estimated project cost is $11,220 and is based on anticipated 2002 construction
costs and include a 10 percent contingency and indirect costs of 20 percent
which include legal,' administrative, engineering and bond interest.
Assessments
Assessments are proposed to be levied to the benefited properties with costs
allocated internally in accordance with the current City Special Assessment
Policy for a trail improvement along a local residential street (see Figure 2).
Local Trail/ Sidewalk Improvements
Assessed Ratio City
Trail Improvements 100% 0%
Two potential methods of assessment are presented for consideration in this
report.
Alternative Method A is based on the City Assessment Policy and provides for
the assessment to be allocated to one property, 2900 Highridge Terrace (single-
family property) and is calculated as follows:
2900 Highridge Terrace = 121 feet / 400 (total trail footage) = 30%
$11,220 (Total Trail Cost) x 30% = $3,370
2
As an alternative to the City Assessment Policy, Method B provides for the
assessable costs ($3,370) to be spread among the benefiting property owners who
would be willing to accept and assume an assessment. The cost per lot for this
method would be directly related to the number of properties agreeing to such an
assessment. If this method is utilized and all nine petitioning properties agree, the
assessment would be calculated as follows:
$3,370 / 9 properties = $375
Assessment Financing Options
The property owner will have the option at the time of the assessment hearing to
pay the full assessment or include the assessment in with their property tax
statement. If the assessment is included with the property tax statement, the
assessment will be spread over ten years (Alternative A) or five years
(Alternative B) with the interest rate determined by the results of the bond sale
used to finance the improvements. The following payment schedule will result
based on an estimated 7% interest rate for the assessed amount:
Alternative Method A Proposed Assessment = $3,370
Principal Interest Cost
Per Year Per Year Per Year
First Year $337 $237 $576
Tenth Year $337 $24 $363
Alternative Method B Proposed Assessment = $375
Principal Interest Cost
Per Year Per Year Per Year
First Year $75 $26 $101
Fifth Year $75 $5 $80
Revenue Source
A summary of revenue sources is listed below:
Project Property City
Cost Assessment Contribution
$11,220 $3,370 $7,850
3
The City's Major Street Fund and Parks/ Recreation Funds would finance the
estimated project deficit of $7,850 (50% Major Street, 50% Parks/Rec) for the
remainder of the trail within Highview Park.
Project Schedule
Present Draft Feasibility Report/ Order PublicHearing............ January 8, 2002
Neighborhood Meeting .January 30, 2002
Public Hearing February 5, 2002
Approve Plans and Specs/ Order Ad for Bids March, 2002
Award Contract (Option A) April, 2002
Final Assessment Hearing/Award Contract (Option B) May, 2002
Project Completion (Option A) July, 2002
Project Completion (Option B) August, 2002
Final Assessment Hearing (Option A) August, 2002
1st Payment Due with Property Tax Statement ........................May 15, 2003
4
APPENDIX A
SKYLINE ROAD TRAIL IMPROVEMENTS
CITY PROJECT NO. 857
PRELIMINARY COST ESTIMATE
1. Skyline Rd. - 8 ft. Bituminous trail 400 ft
Unit Total
Item Q Unit Price Price
Traffic Control 1 L.S. $250 $250
Common Excavation 110 C.Y. $15 $1650
2" Bituminous Wear Course 350 S.Y. $5.00 $1,750
6" Class V Base 100 TN $14.00 $1,400
Sod w/ 4" Topsoil 400 S.Y $6.75 $2,700
Remove B618 Curb & Gutter (Sawcut) 20 L.F. $5.00 $100
Construct Drop Curb (at Ped. Ramp) 20 L.F. $20.00 $400
Subtotal $8,500
+10% Contingency $850
Subtotal $9,350
+20% Indirect Costs 1,870
Total $11,220
5
APPENDIX B
SKYLINE ROAD TRAIL IMPROVEMENTS
CITY PROJECT NO. 857
PRELIMINARY ASSESSMENT ROLL
1. Alternative Method A - City Assessment Policy
Parcel I.D. Address Front Footage Rate/ F.F Assessment
10-20300-010-01 2900 High Ridge Terrace 121 $27.85 $3,370
Total $3,370
II. Alternative Method B - Assessment to Petitioning Properties
Parcel I.D. Address Lot Equivalent Unit Assessment Total Assessment
10-20300-010-01 2900 High Ridge Terrace 1 $375 $375
10-58800-090-01 2933 Skyline Trail 1 $375 $375
10-58801-020-01 1540 Skyline Trail 1 $375 $375
10-58801-010-01 1560 Skyline Trail 1 $375 $375
10-58800-120-01 1563 Skyline Trail 1 $375 $375
10-58800-110-01 1555 Skyline Trail 1 $375 $375
10-58800-060-01 1550 Skyline Court 1 $375 $375
10-58800-070-01 1534 Skyline Court 1 $375 $375
10-58800-020-01 1545 Skyline Court 1 $375 $375
Totals 9 $3,370
7
INTERSTATE i-________494
12/03/01
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SKYLINE ROAD TRAIL IMPROVEMENTS Fig.
FEASIBILITY REPORT
PROJECT 857
City of Eagan
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Petitioned
= Trail Segment p P~~
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1558
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16
08 • • • • • = Assessable footage
= Petitioning Residents
LONE OAK ROAD
/Fees/2002/FIg2_ASSESS
SKYLINE ROAD TRAIL IMPROVEMENTS - PROJ. 857 _
City of L_,.jan PETITIONING RESIDEN -ASSESSMENT MAP ig• 2
2" BITUMINOUS WEAR COURSE-MNDOT 2331 TYPE 41.
6" CLASS 5-100% CRUSHED ROCK BASE-MNDOT 313.8-1
ADDITIONAL CLASS 5-AS DETERMINED AND SPECIFIED
BY CITY ENGINEER. I el I
COMPACTED SUBGRADE
8' TRAIL
8' BOULEVARD
MIN. SLOPE 0.04'/FT. MIN. SLOPE 0.02'/FT.
C- I
PROPOSED NEW CONSTRUCTION
E
\FEAS2002\861\FIG3
PUBLIC TRAIL IMPROVEMENTS
WOKS
DEP RTMENT TYPICAL SECTION Fig.
City of Eagan CITY PROJECT #857 3
SKYLINE ROAD
TRAIL IMPROVEMENTS
CITY PROJECT NO. 857
INFORMATIONAL NEIGHBORHOOD MEETING
WEDNESDAY, JANUARY 30, 2002
6:30 P.M.
COUNCIL CHAMBERS
Attendance: John Gorder, Assistant City Engineer, 3 people representing 3 properties (see
attached sign-in sheet).
A. Welcome and Introduction
• Assistant City Engineer Gorder welcomed those in attendance and gave a brief
overview of the project scope, cost, financing and schedule.
B. Questions/Comments
1. Can we propose a Method C with more prope ' es assessed than the 9
petitioners? The City will assess only those properties agreeing to waive rights to
object to assessment. If they wish, petitioners can attempt to get more signatures of
property owners who are willing to pay a portion of the assessment.
2. What are the City easements on a property/street? The City generally has 10' -
20' of right-of-way behind a curb with a 10' drainage and utility easement beyond
that. This project would be built entirely within City right-of-way.
3. What is the location of the trail? 8' of boulevard green space and an 8' wide trail.
4. What do you do about sprinkler heads? The City will work with the property
owner to locate those and work around them. Not much excavation involved in this
type of construction and shouldn't be much of an issue.
5. The property owners at 2900 High Ridge Terrace should be in total agreement
with the project. They were sent the same notice all nine properties received. To
date, City staff has not heard from them on this.
6. Residents indicated that they will canvas the neighborhood to get more of the
neighborhood to agree to pay a portion of the assessable cost.
The meeting adjourned at 7:15 p.m.
t
/~O
NEIGHBORHOOD MEETING
SKYLINE ROAD (TRAIL IMPROVEMENTS)
PROJECT 857
WEDNESDAY, JANUARY 30, 2002 - 6:30 P.M.
NAME ADDRESS
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G:FORMS/SIGN-IN.Sheet
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y- C -
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF DECEMBER 17, 2001
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 19,
2001 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, N. Mark Filipi,
George Kubik, Dorothy Peterson, John Rudolph, Melvin Williams, David Wright, and Richard Pletcher. Staff
present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson,
Parks Superintendent; Gregg Hove, Forestry Supervisor; Eric Macbeth, Water Resources Coordinator; Beth Wielde,
Research and Special Projects; Cindy Kirchoff, Planner and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
Director Vraa added Item 5 - Set January Meeting Date under Other Business and Reports. George Kubik
moved, Melvin Williams seconded with all members voting in favor to accept the agenda as presented.
APPROVAL OF MINUTES OF NOVEMBER 19, 2001
Member Davis noted that his name was incorrectly spelled. Dorothy Peterson moved, George Kubik
seconded with all members voting in favor to accept the minutes of the November 19, 2001 meeting as amended.
VISITORS TO BE HEARD
There were no visitors who wished to address the Commission under this agenda item.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Items highlighted by Superintendent of Parks Olson included the delay in flooding rinks due to the
unseasonably warm weather, CIP projects including the installation of new rink lighting at Rahn Park and continued
work on Moonshine Park for a retreat center, the Metro Area Bicycle Strategies Group meeting to update area Cities
and County bikeways map, the meeting with a consultant hired by the City to review the feasibility of a
"commercial" type sliding hill in Central Park and the Treescaping Award presented to the Eagan Foundation by the
Minnesota Society of Arboriculture in recognition of the Grandfather Tree project.
Superintendent Olson also shared the discovery of pieces of wood found 290' down in a well shaft being
drilled in Central Park. The samples were pulled up and given to Forestry Supervisor Hove who followed up with
experts at the University of Minnesota in an attempt to determine their species and age. Preliminary studies identied
6 species of spruce with a growing season of approximately 3 weeks. Further analysis will be done to determine the
age of the wood. U of M staff has shown a great deal of enthusiasm in following this find and staff will update the
Commission with further information. Superintendent Olson opined that this might be a unique display to
incorporate in the well site building proposed for construction on the site.
CONSENT AGENDA
There were no consent agenda items for the Commission to discuss.
DEVELOPMENT PROPOSALS
NATURE'S EDGE - MANLEY BROTHERS CONSTRUCTION
Planner Cindy Kirchoff provided a brief background noting that the developer is requesting Rezoning
approval and Preliminary Subdivision approval to create 20 single family lots on 10.04 acres located at 4665 and
4636 Dodd Road south of Cliff Road. She noted that the site is a compilation of two separate but contiguous metes
and bounds parcels, which were currently used for single-family dwellings.
Advisory Parks Commission
Minutes of Regular Meeting of December 17, 2001
Page 2
Forestry Supervisor Hove shared tree preservation issues noting that the development as proposed will
result in the removal of 169 significant trees (39.0% of total). The recalculated total allowable removal is 36% and
Lots 1 and 4 will be custom graded. Hove then identified the specific tree mitigation measures necessary for this
development.
Member Davis asked why trees are being removed and new trees replacing them on the southeast border of
the property. Supervisor Hove suggested the removal was necessary for site grading but that the developer could
clarify.
Water Resources Coordinator Macbeth reviewed both water quality and wetland issues for the
Commission. He noted that four acres of the parcel are within the shoreland overlay districts of Fitz and Holz lakes,
both of which are state-protected waterbodies and classified as Class II-indirect Contact Recreation by the City's
water quality management plan.
In order to meet the City's water quality requirement, the developer proposes to direct stormwater from 4.9
acres to a constructed treatment basin. Macbeth then reviewed the stormwater runoff for the entire parcel. It was
also noted that the developer proposed to impact the wetland with 187 square feet of fill and is required to file the
appropriate application with the City to receive a de minimis exception from a replacement plan.
Relative to shoreland zoning, Macbeth noted that the City's Shoreland Zoning Ordinance applies to
development of this parcel because it is located within 1,000 feet of the ordinary high water level of state-protected
Fitz Lake and Holz Lake. Accordingly, average lot areas shall be no less than 12,000 square feet, lot widths not less
than 75 feet, structure heights no greater than 35 feet and total imperviousness no greater than 25 percent. Macbeth
noted that the developer has met all provisions.
Member Kubik asked how the developer was proposing to protect the wetland during construction.
Coordinator Macbeth responded that fencing is required but that the developer could provide further information if
needed.
Member Kubik expressed concern that not all of the properties have a setback of 30 feet from the wetlands.
Member Danner asked who owns and maintains the wetland. Macbeth responded that ownership is based on the
plat but thought the various surrounding property owners would own it. Member Kubik asked if there was an
opportunity to develop the wetland so that it maintained a level of water. He opined that that might discourage
surrounding property owners from mowing into the wetland as an extension of their yard. Kubik stated he would
like to see the preservation of the wetland encouraged in some way through the new property owners.
Kevin Manley, developer for the project addressed the Commission and asked if they had any questions.
Member Rudolph noted that the Commission, and City, has taken a strong position to try to protect wetlands with a
30 foot buffer. He asked Mr. Manley if he would consider encouraging new owners through a restrictive covenant
or education to preserve and maintain the wetland rather than mow it as previous owners have done. Mr. Manley
suggested that he could bring that information forward to potential property owners. Member Kubik suggested that
staff work with the developer to help new residents understand the importance of maintaining the wetland.
After further brief discussion, Terry Davis moved, George Kubik seconded with all members voting in
favor to make the following recommendations to the City Council relative to Nature's Edge development:
1. This development shall be responsible for a cash parks dedication and a cash trails dedication.
2. This development shall meet the City's water quality requirements primarily by creating a minimum
stormwater treatment capacity of 0.2 acre-feet covering a minimum area of 0.1 acre. The stormwater
treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a
10:1 aquatic bench from the normal water level, and an outlet skimmer according to City design
standards.
Advisory Parks Commission
Minutes of Regular Meeting of December 17, 2001
Page 3
3. A cash dedication should be required in lieu of ponding for untreated stormwater that will run off of
2.0 acres of the site.
4. The development should be allowed 187 square feet of wetland fill. However, prior to any such
activity, the development is required to file an appropriate application with and received from the City
a de minimis exception permit.
5. A vegetation buffer of varying widths shall be required alongside the boundary of the wetland.
6. The applicant shall be required to install 24 Category A trees as mitigation for exceeding allowable
tree removal limits according to the City of Eagan Tree Preservation Ordinance.
7. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting)
shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone,
whichever is greater, of significant trees/woodlands to be preserved.
8. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site
inspection at least five days prior to the issuance of the grading permit to ensure compliance with the
approved Tree Preservation Plan and placement of the Tree Protection Fencing.
9. Individual lot tree preservation plans shall be required for lots 1 through 12, 14, 16, 17, and 20.
10. The applicant shall work with staff to incorporate language into agreements with prospective property
owners to make them aware of the wetland area and how to preserve it.
OLD BUSINESS
NORTH PARK FIELD USE UPDATE
Director Vraa introduced this item noting that the Commission has discussed the potential development of
North Park for athletic field use. Because there has been no response from Dakota County relative to the closure
plan for this site, Director Vraa suggested that it might be premature for the Commission to proceed with their
discussion. He did note that a January meeting was scheduled with Dakota County.
John Rudolph moved, David Wright seconded with all members voting in favor to postpone further
discussion of this issue to the January, 2002 meeting.
BIKE PARK STUDY UPDATE
Beth Wielde, Research and Special Projects, explained that there has been interest expressed within the
community for a bike park. The Advisory Commission discussed this issue in the past as part of the skate park
evaluation. Staff was directed to explore the viability of providing this amenity for residents.
In researching existing bike parks and equipment, Wielde noted that, like skateboard parks, bike parks
often have pre-fabricated ramps, however they need a much longer platform and landing area. She shared a concept
the City of Buffalo has found to be fairly successful. They fill a hockey rink with dirt and let the kids shape the
ramps they want to use for their bikes. From a 'staffing perspective, it takes approximately one-half day to fill the
rink and another half day to empty it.
Wielde then reviewed the insurance and loss control issues related to a bike park It appears there is a
growing interest throughout the metro area for this type of use and the League of Minnesota Cities is hosting a
seminar to educate communities. Wielde then asked for further direction from the Advisory Commission on other
information they might want relative to a bike park.
Advisory Parks Commission
Minutes of Regular Meeting of December 17, 2001
Page 4
Member Rudolph asked if there are any other bike parks in the area Member Kubik recalled one off Cedar
Avenue and the Crosstown. Wielde noted that some cities have them but has not pursued that information further.
Member Peterson suggested that if the City is going to pursue a bike park option it would be important to get input
from the youth that would be using it
Member Rudolph asked if it would be possible to look at 3 different types of bike parks, identify potential
sites and include the pros and cons for each. Member Wielcle indicated that would be possible.
It was noted that the LMC seminar would be held in the spring of 2002. Several Commission Members
suggested that staff either attend the seminar or glean information from the LMC following the seminar. They
opined that this would provide a better base of information before proceeding with further research.
George Kubik moved, Terry Davis seconded with all members voting in favor to explore all three options
and report back to the Advisory Commission after receiving input from the League of Minnesota Cities.
NEW BUSINESS
MILLENNIUM TRAILS CELEBRATION
Director Vraa introduced this item noting that the City Council requested Commission representation to
work with the Historical Society to determine the best way to celebrate the unique historical value of all Eagan roads
and trails. He added that given the historical nature of the project, Communications Coordinator Joanna Foote
would be taking the staff lead in coordinating this effort.
Coordinator Foote explained that many trails and roadways in the area follow Native American routes and
noted that segments of Dodd Road are still part of those original trails. She continued that representatives from the
Historical Society and Advisory Parks Commission would work cooperatively to coordinate an appropriate
commemoration on the history of Eagan roads and trails. Foote concluded by asking the Commission to appoint 2-3
volunteers to serve on this committee.
Member Rudolph asked if there was a timeline for the process. Coordinator Foote stated that the City
Council hopes to have an event scheduled some time during the summer of 2002. Member Kubik opined that this is
a very worthwhile project but thought it would be helpful to know more detail about the time commitment. It was
also noted that there may be several new Commission members appointed in January who might be interested in
participating on the committee. Coordinator Foote noted that the first meeting was being planned for late January or
early February.
After further brief discussion, the Advisory Commission welcomed the opportunity to participate with the
Historical Society but suggested waiting until the January meeting to appoint volunteers.
WATER RESOURCES UPDATE
Water Resources Coordinator Macbeth discussed several items that will be coming up during 2002. Those
included the review of Fish Lake and recommendation on how to proceed, the Nicols Fen study ending in June,
clearwater partnership project for Schwanz Lake, and sediment/erosion control issues.
OTHER BUSINESS AND REPORTS
COMMUNITY CENTER UPDATE
Director Vraa stated that 149 bids were received for 36 bid sections for the community center building. To
date 8 bids have been awarded with the balance pending further review. It was noted that the bids were very
favorable. The bids for the Rotary bandshell, however, were not as favorable and will need further evaluation. It
was noted that equipment is expected on-site the latter part of February with construction anticipated to begin in
March.
Advisory Parks Commission
Minutes of Regular Meeting of December 17, 2001
Page 5
Member Danner asked when the next bids for the Community Center would be awarded. Director Vraa
responded that is expected some time in early January.
GOLF COURSE EXPLORATORY COMMITTEE UPDATE
Member Peterson noted that the project is at a crucial stage of feasibility review. The committee is
reviewing, with the help of a consultant, the potential option of using all, none or some of Patrick Eagan Park for a
potential golf course. Peterson added that the preliminary meeting with the consultant will be January 7 and that the
committee is preparing to make a feasibility recommendation to the City Council on February 5, 2002. She noted
that the next level will be the acceptability of the project and hopes the City Council will have the Advisory Parks
Commission review any proposals and share their concerns.
Member Danner brought up several issues of concern including the ponds and lakes on the proposed site
and whether or not Patrick Eagan Park was part of the Metro Greenway. Member Rudolph opined that those issues
will come up again in future discussions and review.
AD-HOC COMMITTEE UPDATE - PATRICK EAGAN PARK
Member Rudolph stated that the committee met to hear options for Patrick Eagan Park if it is not going to
be used for a golf course. Initially they felt some urgency to track options simultaneously. Given the fact that there
is so much unknown at this time and everyone is still in the learning phase, they decided to wait and see how the
golf course may/may not impact Patrick Eagan Park. Once that has been determined, the committee will be better
prepared to address what further review needs to occur.
COMMISSION MEMBERS TERM EXPIRATION
Director Vraa reminded Commission Members Bari, Kubik, Pletcher and Wright that their terms expire at
the end of the January 2002 meeting. He also noted that Member Kubik was at the end of his 9-year maximum term
set by the City Council and would be ineligible to be reappointed.
JANUARY MEETING DATE
John Rudolph moved, George Kubik seconded with all members voting in favor to set the January
Commission meeting for January 14, 2002.
ROUND TABLE
Member Davis stated that at the December 3 Ad Hoc Committee meeting, the committee suggested that a
position paper be drafted to the City Council on behalf of the Advisory Commission reflecting the historical
perspective and vision for Patrick Eagan Park. He provided Commission Members with a cover letter and draft
resolution recommending a master plan for Patrick Eagan Park He noted that this draft may be premature but
suggested that it would allow more time for Commission members to further educate themselves, consider the issues
and provide input on a resolution. He asked for comments by January 4 and suggested that the Commission take
action at their January 14 meeting.
Member Rudolph thanked Member Davis for his efforts to be proactive with this issue. Members Rudolph
and Kubik offered to help with further input and refinement of the resolution. Member Williams opined that
although this might be a good idea, the Commission needs to be fair and objective and listen carefully to both sides
and opinions. Member Kubik stated that the long-range plan for Patrick Eagan Park is not clear and needs a master
plan to clarify its future purpose.
Member Danner commented that the McCarthy land adjacent to Patrick Eagan Park is also being
considered for potential golf course development She noted that the land is currently comp guided for housing,
which would need to change for a public use. Member Wright expressed some concern for saving Patrick Eagan
Park only to have a development of 450 homes immediately adjacent to it. He suggested preserving Patrick Eagan
Park as well as acquiring more land to expand the park
Advisory Parks Commission
Minutes of Regular Meeting of December 17, 2001
Page 6
Member Rudolph stated that the Commission needs to be aware of public input and keep abreast of issues
that impact Patrick Eagan Park. Member Kubik encouraged Member Williams to provide his input and work on the
draft resolution. Member Wright also offered his help.
ADJOURNMENT
With no further business to conduct George Kubik moved, John Rudolph seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 8:50 p.m.
Secretary Date