02/11/2002 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, February 11, 2002 6:00 p.m. workshop session
7:00 PM to review draft CIP
Eagan Municipal Center
City Council Chambers Rooms 2 A & B
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of January 14, 2002 7:03 pm
D. Visitors to be Heard 7:04 pm
E. Superintendent's Update and Department Happenings Pages 2-3 7:05 pm
F. Consent Agenda
(1) Diffley P! deferred to March 2002 meeting 7:15 pm
G. Development Proposals 7:16 pm
H. Old Business
(1) North Park Update 7:17 pm
I. New Business
(1) CEP Enclosure 7:20 pm
J. Water Resources Update 7:35 pm
K. Other Business and Reports
(1) Metro Open Green Space - Al Singer 7:38 pm
(2) Community Center Update 8:00 pm
(3) Golf Course Exploratory Committee Update 8:03 pm
(4) Skate Park Update, 8:05 pm
L. Round Table 8:08 pm
M. Adjournment 8:10 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex; disability, age, marital status, sexual orientation,
or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request
at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
March 18, 2002
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: FEBRUARY 7, 2002
r,
mom
REMINDER: The Commission decided they would meet at 6:00 p.m. to review the draft CIP from the February 4
workshop. The meeting will be held in Conference Rooms 2 A & B
ITEM A: Call to order
ITEM B: Approval of agenda
ITEM C: Approval of minutes of January 14, 2002
ITEM D: Visitors to be Heard
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
There are no Consent Agenda items for review.
ITEM G: Development Proposals
There are no Development Proposals for review.
ITEM H: Old Business
1. This is a follow-up to a City Council workshop relative to North Park.
ITEM I: New Business
1. This is a follow-up to the CIP workshop session held on February 4.
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information relative to
the Water Resources division.
ITEM K: Other Business and Reports
1. Al Singer will be present to provide information on the Metro Open Green Space.
2. Verbal updates will be provided for the Community Center and Golf Course
Exploratory Committee.
3. Staff will provide a skate park update based on the January City Council workshop.
ITEM L: Round Table
Any items of concern that might be placed on upcoming agendas or items of interest will
be identified.
ITEM M: Adjournment
I\Parks and Recreation\Advisory Commission\Monthly MeetingsWebruary 2002\Cover
DEPARTMENT HAPPENINGS
February, 2002
Parks Division
• Bids for the Central Park Pavilion/Wellhouse were opened on January 31 The response to the
request for bids was outstanding with 14 firms submitting bids by the deadline. The apparent
low bidder was Ebert Construction of Corcoran Mn. with a bid of $455,610, including one
alternate for a modification to a finish on the building. The architects original estimate for the
building was over $550,000. Because the project incorporated a new municipal well into the
design the cost will be shared proportionately by Parks and Public Works. Construction is
expected to begin in March with final completion in November.
• The ice rinks remain open though conditions are variable. Because of the lateness of the season
and the declining condition of the "B & C" sites, the maintenance emphasis has shifted to the
"A" sites. Staff will continue to clean and flood the "A" sites on a regular basis as long as the
conditions allow. Additional sites will be done as time allows. The Departmental "hotline" (681-
4670) provides daily updates regarding the status of the rink shelters and other winter facilities.
• With the assistance of the Street Department, snow from City parking lots was hauled to the
Trapp Farm tubing hill in an effort to keep this popular attraction open. In response to our plea
for snow the City of Burnsville even delivered 6 loads of snow from an ice arena. Under the
terms of the standing contract Eagan has with Dakota County for the maintenance of winter
facilities, the County provided a groomer and staff to push the snow up the hill and spread it.
• In response to the Councils request to develop a "commercial grade" tubing facility in Central
Park, staff has asked SEH, a consulting engineering firm, to prepare a proposal to provide
engineering services for the project. SEH provided the engineering for the new
pavilion/wellhouse that will serve as the base for the tubing operation. Staff has found that much
of the equipment and many of the systems required to operate such a facility come from out of
state, and felt it was important to retain a local perspective.
• Maintenance staff from Forestry and Streets have been working together to remove much of the
debris and wood downfall from around the pond areas in Central Park. The colder, snowless
weather has allowed for equipment access into areas that would normally be difficult to reach.
The material could have easily floated into the new storm water lift station during periods of
high water reducing its efficiency
• The City Council has been asked to approve the plans and specifications for the construction of
the entrance drive and parking area at Moonshine Park and to authorize release for bidding. In
an effort to maximize the funding available for the project, staff has been working with the
Public Works Department to incorporate the project into one of their summer bid packages. The
work to convert the house into a retreat center will be completed by staff and contractors hired
for specific elements of the project such as plumbing. Completion is expected by mid to late
October.
• Maintenance staff are working on a variety of projects at a number of City facilities including,
the installation of new counter tops at Cascade Bay, construction of a radio equipment room for
the Police Department and an improved storage area for the Recreation Division at Lexington
Diflley, repair of the water damage caused by a frozen pipe in the Blackhawk pavilion,
constuction of a modular batting tunnel for spring installation at Little Goat, repairs and
upgrades of picnic tables, replacing the siding on the service/concession building at the
Northview complex.
Z
Recreation Division
• Eagan Seniors are looking forward to Valentine's Day with Sentimental Swing at the
Rosemount Community Center. Apple Valley, Farmington, Rosemount and Eagan are working
together to offer a Sweetheart Dance from 3:00 to 6:00 p.m. on February 14. Post cards were
sent out inviting everyone for dancing and mingling with other area seniors.
• The 2002 Rink Rats season has wrapped up. A total of 43 youth between the ages of four and
eight enjoyed four nights of introductory hockey with Eagan staff. The weather held out long
enough to get all the outdoor classes in, using only one make up date.
• Softball packets have been mailed out and all thoughts seem to be going to summer. Numerous
phone calls and emails have been received about the upcoming season.
• Planning has started for the upcoming concessions season. Staff information will be going out
within the next month.
• Outdoor winter leagues are wrapping up without very many cancellations from the warm
weather that took place in January.
• Teen programming focus is on identifying community agencies and resources already offering
programs and services. Building relationships with these agencies to establish a network and
collaboration for cooperative community wide program opportunities. Assisting local youth in
developing a regional "Ultimate Frisbee" league. Also, looking for youth interested in being on
advisory group/adventure clubs.
• Youth Development focus is on identifying what "Youth Development" is, and areas for
potential change and growth. Also collaborating with local school district personnel and service
agencies to determine gaps and solutions for better service.
• The Preschool Program is in the 56i week of a 10-week session. The preschoolers are looking
forward to Valentine's Day parties on February 136i and 146'.
• A field Trip is planned to the Children's Museum in St. Paul on February 266i and 276' for the
preschool classes.
• Registration for the Spring session of Preschool will begin on February 276i.
ADVISORY PARKS COMMISSION
2002 MEMBERS
F NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002)
PHIL BELFIORI 2002 651-905-0293 (H) 1/2003
3671 Canary Way (1yr.2002) 651-297-8026 (W)
Eagan, MN 55123 (Alternate)
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122
TERRY DAVIS 1997 651-452-2635 (H) 1/2003
4895 Safari Pass 13 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2ooo) 452-2152 (Home fax)
terry.davis@str>aul.com
N. MARK FILIPI May, 651-602-1725 (W) 1/2004
836 Overlook Place 1997 mark.filipi@metc.state.mn.us
Eagan, MN 55123 (3 yr. 1998)
3 .2001
ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005
3298 Rolling Hills Drive (3 n• 2002) 651-994-8808 (W)
Eagan, MN 55121 Iperry64@hotmail.com
DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122
RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005
1074 Northview Park (1 yr.2o01)
Eagan, MN 55123 (3 yr. 2002)
JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax)
Eagan, MN 55122 (3 yr. ~8) jrudolpheagan@hotmail.com
(2 yr. MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001)
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraaC@ci.eagan.mn.us cmesko@ci.eagan.mn.us Polson@ci.eagan.mn.us iasfahl@ci.eagan.mn.us
ghoveC@ci.eagan.mn.us emacbeth0ci.eagan.mmus bwielde@ci.eagan.mn.us
F Phone #651-681-4661 (Cherryl's # after 4:30 p.m.) 215/02
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa9ci.eagan.mn.us
Cherry! Mesko cmeskoC&ci. eagan. mn. us
Paul Olson polson@ci.eagan.mn.us
Jeff Asfahl iasfah1@ci.eagan.mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghoveC&ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Recreation Staff
Paula Nowariak pnowariakC&ci. eagan. mn. us
Sonya Rippe srippeCci.eagan.mn.us
Cathy Bolduc cbolducC>ci. eagan. mn. us
Holly Champlin hchamplin@ci.eagan.mn.us
Colleen Callahan ccalahanC&ci. eagan, mn. us
Cascade Bay:
Aaron Hunter ahunter@ci.eagan.mn.us
Civic Arena:
Mark Vaughan mvaughan@ci. eagan, mn. us
ADVISORY PARKS COMMISSION
2002 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
11 18 15 20 17 15 19 16 14 18 16 4
Joseph Bari
Phil Belfiorl (alternate)
Margo Danner
Terry Davis (Vice Chair)
N. Mark Filipi
Elizabeth Perry
Dorothy Peterson (Secretary)
Richard Pletcher
John Rudolph (Chair)
Melvin Williams
X = present O = absent O* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Commiftee Acauisition/Development Sub-Committee
John Rudolph N. Mark Flipi Dorothy Peterson
Melvin Williams Phil Belfiori Joseph Bari
Liza Perry Terry Davis
Richard Pletcher Margo Danner
UPCOMING MEETINGS: OPEN ISSUES
February, 2002 CIP Review (2/4/02-5:30 pm) 1. Review revenue sources in lieu of park dedication
2. Review impact of future trends on facilities and services
3. Bike Park - schedule on APrC Commission agenda after
meeting with LMC
MEMO
city of eagan
TO: Advisory Park Commission
FROM: Ken Vraa, Parks & Recreation Director
DATE: February 6, 2002
SUBJECT: CIP Draft
Attached is the "new" draft of the five-year CIP that the commission completed on Monday.
The format follows the power point presentation used at the presentation. We think we captured the
commission's direction, but with as many changes that were made, it's possible that an omission
was made. Please review with this in mind.
The commission also wanted to capture all the remaining items identified, but not yet funded into
the "parking lot". The commission may want to again review these items for status determination.
And, if there are other items from previous years that have been forgotten; these too may need to be
placed in the document.
And finally, staff wants to caution the commission about the numbers in the final panel, identified
as the "Balance over time" and the year 2007.
The ending balance shows $776,000. However, this number assumes that the "other allocations" of
$560,000 has not been spent. If this assumption is changed, and this amount was spent in the first
year, the unallocated balance at years end 2007 would dwindle to $68,000. No other assumptions
were changed. Interest rate is maintained at 4% and dedications would be the same yearly amounts.
You can see the power of compound interest earnings and the effects of front-loading the
expenditures into the first years.
Next steps
After the commission is completely satisfied with the CIP document, it would be appropriate for
this item to be place on the regular agenda for presentation and recommendation to the City
Council. Staff will coordinate a joint meeting with the Council for the Commission to make a
presentation on their recommendation. In previous years, staff has traditionally done this, however,
it may be more meaningful and provide better communication between the two bodies if the
Commission were to take on this responsibility.
Should you have comments or questions, please feel free to call on Monday before the meeting.
Remember the workshop is scheduled for 6:00 pm. in the Conference room.
Ken Vraa
Director of Park and Recreation
MEMO
- city of eagan
TO: Advisory Park Commission
FROM: Ken Vraa, Parks & Recreation Director
DATE: February 6, 2002
SUBJECT: CIP Draft
Attached is the "new" draft of the five-year CIP that the commission completed on Monday.
The format follows the power point presentation used at the presentation. We think we captured the
commission's direction, but with as many changes that were made, it's possible that an omission
was made. Please review with this in mind.
The commission also wanted to capture all the remaining items identified, but not yet funded into
the "parking lot". The commission may want to again review these items for status determination.
And, if there are other items from previous years that have been forgotten; these too may need to be
placed in the document.
And finally, staff wants to caution the commission about the numbers in the final panel, identified
as the "Balance over time" and the year 2007.
The ending balance shows $776,000. However, this number assumes that the "other allocations" of
$560,000 has not been spent. If this assumption is changed, and this amount was spent in the first
year, the unallocated balance at years end 2007 would dwindle to $68,000. No other assumptions
were changed. Interest rate is maintained at 4% and dedications would be the same yearly amounts.
You can see the power of compound interest earnings and the effects of front-loading the
expenditures into the first years.
Next steps
After the commission is completely satisfied with the CIP document, it would be appropriate for
this item to be place on the regular agenda for presentation and recommendation to the City
Council. Staff will coordinate a joint meeting with the Council for the Commission to make a
presentation on their recommendation. In previous years, staff has traditionally done this, however,
it may be more meaningful and provide better communication between the two bodies if the
Commission were to take on this responsibility.
Should you have comments or questions, please feel free to call on Monday before the meeting.
Remember the workshop is scheduled for 6:00 pm. in the Conference room.
Ken Vraa
Director of Park and Recreation
Park Site Fund Fund Balance
2002-2007 Current estimated fund balance
(as of January 2002):
C.I.P.
$3,038,000
APrC Workshop Session Revisions
February 4, 2002
2002 Project/ 2003 Project/ 'r
Cost Projections
Cost Projections
Soccer Field Lighting SO Skate Park Relocation/ Exp.
Moonshine Park Development Gmellan Park Pink Light Upgrade
$250,000 $ 75,000 $ 25,000 Thomas Lake Park Structural
North Park Mit Bergin Acquisition $175,000
Mitigation (trap zoot) Clearwater Pk Rink Light Upgrade Patrick Fagan Park Master Plan
(see North Pak Total) $0 58,000
Captain Dodd Park Sunt 0 $ 80,000
North Park Infrastructure langstraat Acquisition $ 35,000 Central Park Fxterlor Playground
(see North Pak Tow) $0 S 58,000 $ 40,000
Ridgecrdf Holz Farm Roof _ Park sun shelter Paving Hockey Rink (1)
Holz Farm Master Plan $ 35,000
$ 30,000 30,000 PobPlaygrnd aaNeFish Replacement ar at~y (2) (
Tennis Court Recon 2)
~Playground Replacement North Park (Total) $575,000
Slaws Acre a Ladngmn $ 60,000 $ 60,000 $ 45,000
Central Park Gazebo (Per cauS0,action) Holz Farts Development
TOTAL $1,186,000 $250,000 TOTAL $815,000
$ 5
1
2004 Project/ 2005 Project/
Cost Projections Cost Projections
Asphalt Hockey Rink Paving Hockey Rink (1)
Northvkwr Park Tennis Court $ 35,000 $40,000
Lights $ 75,000 Patric 5500,000 Walnut HIII Park Trall Tennis Court Recon (2)
$ 80,000 $45,000
Playground Replacement (2) Paving Hockey Rinks (1) Carlson Lake Park Fishing Dock
(Probable Cesar Pond s South $ 80,000 $ 0(2007)
Oak) $ 60,000 Playground Replacement TOTAL $260,000
Central Park Improvements merts Tennis Court Recs 45 000 " r. baa. warm His a aiatean s 60,000
Rahn Park South Mauer Plan
$21
$0
Patrick Eagan Park Mauer Plan TOTAL $970,000
$0
2006 Projectl 2007 Project/
Cost Projections, Cost Projections
Cedar Grove Improvements Paving Hockey Rink (1)
$150,000 $ 40,000
Playground Replacement (1) (Goat Hill) Rahn Park Master Plan
$ 30,000 $25,000
Paving Hockey Rink (1) Carlson Lake Fishing Dock
$40,000 b $25,000
TOTAL $220,000 Ledrigton-D~
$200,000
►mnsnr math fem EM ■ a" MMO
TOTAL $290,000
2
"Parking Lot" Total- Ad! Projects, 2002-2007
Pr *a status Potential Cost Year Total
OLDA understudy $
2002 $1,186,000
Bike Park Under Study =
Refrigerated Hockey Rinks Pawing EHAhapasal $100,000 2003 $ 815,000 Pool $
GollfCourse Fading Fbrmn Ow. Propay $ 2004 $ 970,000
Sports DOR1q ? $
2005 $ 260,000
t; Additional Skate Park Revidt- Fail 2002 $ 75,000
Addn'i Rink, E Side Let Ave ? $17S,000 2006 $ 220,000
Bridle Rk1ge Pk Bldg Exp. ? $175,000 2007 $ 290,000
Trapp Farm Tubing Hill Ezp ? $200,000
Burr Oaks Trail ? $ 35,000 TOTAL, 2002-2007 $3,741,000
Other Allocations 2002-2007
Total- 2002-2007 Projects $3,741,000
Acquisition Opportunities $460,000 Other Allocations $ 560,000
Small Protects $100.000 TOTAL ALLOCATED $4,301,000
TOTAL $ 560,000
Total Unagocated (2007) $216,000
3
a ance Over Time Balance Over Ime
2002 2003
Beginning Balance $3,038,000 Beginning Balance $ 2,273,000
Park Dedication $ 300,000 Park Dedication $ 250,000
Earnings (4%Eernnimf) $ 121,000 Eaminp (4%) $ 90.000
Total Available $3,459,000 Total Available $2,613,000
2002 Expenditures 51,186x000 2003 Expenditures $ 815,000
Ending Balance $2,273,000 Ending Balance $1,798,000
Balance Over Time Balance Over Time
2004 2005
Beginning Balance $1,798,000 Beginning Balance $1,107,000
Park Dedication $ 200,000 Park Dedication $ 100,000
Earnings (4%) $ 79.000 Earnings (4%) $ 48,000
Total Available $2,077,000 Total Available $1,255,000
2004 Expenditures $ 970,000
2005 Expenditures $ 260,000
Ending Balance $1,107,000 Ending Balance $ 995,000
4
a ance Over Time Balance Over ime
2006 2007
Beginning Balance $ 995,000 Beginning Balance S 918,000
Park Dedication $ 100,000 Park Dedication $ 100,000
Earnings (4$ 43.000 Earnings (4%) $ 40.000
Total Available $1,138,000 Total Available $1,066,000
2006 Expenditures $ 220,000 2007 Expenditures $ 290,000
Ending Balance $ 918,000 Ending Balance $ 776,000
5
a parks & recreation MEMO
city of eag
TO: Tom Hedges, City Administrator
CC: Ken Vraa, Director of Parks and Recreation,
Mike Ridley, Senior Planner
Marilyn Wucherpfennig, Planning Aide
Gene VanOverbeke, Administrative Services
Tom Colbert, Public Works Director
Eric Macbeth, Water Resources Director
Gregg Hove, City Forester
Paul Olson, Parks Superintendent
Cherry] Mesko, Parks and Recreation Office Supervisor
FROM: Beth Wielde, Research & Special Projects, Parks and Recreation
DATE: January 14, 2002
SUBJECT: Advisory Commission Action, January 14, 2002 Regular Meeting
The following issues were brought before the Advisory Parks Commission for action during their
regular meeting on January 14, 2002. The information is listed under its appropriate agenda item. For
more information on any of the agenda items, see Beth Wielde in Parks and Recreation
Consent Agenda
There were no items to review under the Consent Agenda.
Development Proposals
There were no items to review under Development Proposals.
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Old Business
North Park Field Use Update
This issue is a continuation of an item brought before the Commission at the December 17, 2001
meeting. The issue revolves around potential field development at the North Park site, currently under
review for potential park use. The Post-Commission recap states,
"It was determined that pertinent infonnation a needed from the County, and until said input is
gathered, a f dly-infonned decision can not be recommended."
Commission Action
The Commission recommended to the Council to approve North Park plans.
Millennium Trails Celebration Committee Appointments
This items was also a follow-up to an item presented to the Commission on December 17, 2001. Post-
meeting memo states,
"The City Council requested that staff prepare recognition for the efforts of Alame Roundtree
and Matt Brown to recognize their work on the Millennium Trail project. A resolution was also
prepared to recognize Dodd Road as a Millennium Trail. Council further directed the APrC to
work with the Eagan Historical Society to determine the best way to recognize the historical
value of all Eagan roads and trails. Communications Director Joanna Foote will serve as
coordinator for this effort. The APrC is asked to designate one or two APrC members to assist
with the project."
Commission Action
The APrC appointed volunteers John Rudolph and Dorothy Peterson to the Millennium Trail
Committee, with the caveat that should a new Commission member be interested in serving on the
Committee, it would be discussed at the next possible meeting.
New Business
There were no items for discussion under "New Business."
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Other Business and Reports
There were several items under Other Business and Reports. These items required no action
unless otherwise indicated.
1. Community Center Update- Most contracts have been awarded for the Community
Center. Construction managers have indicated that construction may be able to start
earlier than anticipated. Central Park planners have resumed work after a brief hiatus
while other base pieces of the project were developed.
2. Golf Course Exploratory Committee Update- Commission representatives on the Golf
Course Exploratory Committee noted that there may be a new development that could
seriously be considered as a more desirable site for a golf course, located in northeastern
Eagan. It was noted that the moratorium property had been appraised at approximately
$11 million, and combined with development costs, it is possible that the project will be
found not feasible at the February 5 h City Council meeting. Schematic consultants also
presented the three alternatives requested by the City Council.
3. Set February Advisory parks Commission Meeting Date- Due to the President's Day
holiday on February 18, the February Advisory Parks Commission meeting will take place
on February 11.
4. Park Site Fund Update- Superintendent of Parks Paul Olson reviewed the unaudited
financial status of the Park Site Fund.
5. Set Workshop for CEP Review- The CIP review meeting was set for February 41`, from
5:30 to approximately 7:30.
6. Introduction of Colleen Callahan as Youth Development Coordinator- Ms. Callahan
steps in to the position of Youth Development Coordinator, a position vacated by Loudi
Rivamonte.
7. Award of Appreciation- George Kubik- APrC member George Kubik was recognized
for his years of service. 2002 marked his term limit.
Exhibits Associated with Agenda Items
To view the exhibits associated with the agenda items, including plat maps, relevant documents,
or site plans, see Beth Wielde in the Parks and Recreation Department at extension 144.
Minutes of the January 14, 2002 Meeting
To obtain minutes of the Advisory Parks Commission meeting, contact Cherryl Mesko in the
Parks and Recreation Department at extension 661.
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MEETING SUMMARY
city of oegon
APRC WORKSHOP- ALTERNATIVE FUNDING SOURCES
02-20-029 5:00 PM
APrC Present:
John Rudolph, Chair Margo Danner
Dorothy Peterson Liza Perry
Joe Bari Phil Belfiori
Terry Davis
Staff Present: Ken Vraa, Director of Parks and Recreation
Paul Olson, Superintendent of Parks
Beth Wielde, Research and Special Projects, Parks and Recreation
Jeff Asfahl, Superintendent of Recreation
Others: There were no visitors present.
Issue Review
Director Vraa readdressed the issue of decreasing contributions to the Park Site Fund over
the next 10-15 years and the need to identify sustainable income sources in lieu of Park
Dedication Fees
Idea Generation
• The APrC was asked to generate ideas for sustainable funding sources for future. The
ideas discussed by the APrC include:
- Pk Ren/Rep Fee (Water Bill- flat fee)
- Naming Rights
- Grants- Constant search
- Adopt-a-Park/ Private Sector Ptnrshp
- - Increase User Fees
Increase Pk Ded Fees
Form a 501 C(3)- Foundations- Contributions (tax deduct)
City sales tax
Foundations/ Gifts
Council
- Site-specific CIP for potential donors/ marketing (donors contribute to specific
project)- "Shopping list"
Cascade Bay/ Arena $ (above profit) earmarked for parks funds
Increase Cascade Bay fees, earmark for CIP
- Annual Water Utility Fund charge for park easements
- Quarterly charge on water utility bills for Park development
- County Involvement-tax "check off'
- Water Utility Bill "Round Up" (difference goes to parks)
- Park Tax Surcharge- Based on total value of city, add to tax bill- a flat fee or %
per $1,000
- Tax based on city property valuation (rental units?)
- Charitable gambling proceeds- 10% of net gaming operational profit
Survey Results of Other Communities
• Respondents who said they have a long-range plan for parks funding most often cited
short-term "patchwork" methods of funding such as grants or donations.
• CIP planning also is not considered, for the purposes of this study, as an alternative
funding plan,. since CIP usually needs to be funded itself.
• Citing the Parks and Recreation section of a Comp Plan is also not considered an
alternative funding plan
• Some of the sustainable funding sources seen in the survey include:
- Liquor store proceeds
- User fees/permits
- State lottery funds
- Portion of enterprise profits
- Sales tax income
- Fund based on interest from city's cash reserve
- Some cites are looking at bond referendum in the future.
• The ideas generated and review of other communities reveal that there were essentially
two funding methods- short term "Band-Aid" funding- grants, donations, gifts, etc. which
are not sustainable and may produce unpredictable amounts of money. Sustainable,
predictable, reliable funding sources are needed to sustain the Park Site Fund.
CIP Review
• Superintendent of Parks Paul Olson discussed CIP projects that were underway.
• The CIP should be reviewed again in November/December of 2002 for presentation to
Council early in 2003.
Wrap-Up
The APrC has decided to pursue investigation of alternative funding sources, next steps being:
• Divide between maintenance, nonrecurring CIP projects, and new projects- developing a
prioritization mechanism to fund high priority items first.
• Grants, bequests, and donations should be pursued as available, even if they are not
considered sustainable funding sources.
• Figure out ways to evaluate reasonable funding stream.
• Determine how much is needed per annum (based on CEP) and base valuation of tax on
that, determine how much can be appropriated from other sources.
• Need to identify a set amount of sustainable revenue to be applied to high priority
projects, but still look for supplemental funding to assist in project development.
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF JANUARY 14, 2002
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on January 14, 2002
with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, George Kubik,
Dorothy Peterson, Richard Pletcher, John Rudolph, and David Wright. Commission Members Filipi and Williams
were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of
Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator, Beth Wielde, Research
and Special Projects; CJ Lilly, Parks Planner; Colleen Callahan, Youth Development Coordinator and Cherryl
Mesko, Recording Secretary.
APPROVAL OF AGENDA
Director Vraa moved the George Kubik award presentation to the end of the agenda Dorothy Peterson
moved, George Kubik seconded with all members voting in favor to accept the agenda as amended.
APPROVAL OF MINUTES OF DECEMBER 17, 2001
George Kubik moved, John Rudolph seconded with all members voting in favor to accept the minutes of
the December 17, 2001 meeting as presented.
VISITORS TO BE BEARD
There were no visitors who wished to address the Commission under this agenda item.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Items highlighted by Superintendent of Recreation Asfahl included the change in meeting location for
Eagan seniors while the community room is under construction, update on the Rink Rats hockey program, the
Don't-Break-the-Ice Fest on February 9, availability of summer softball packets on February 9, 173 children
registered in preschool programs and development of the spring/summer Discover brochure.
Items highlighted by Superintendent of Parks Olson included the delay in opening rinks due to the warm
weather, the Forestry Division assistance to the Street Department for trimming boulevard trees, request from
residents to create rinks on local ponds, joint effort with Pinewood Elementary School to install a new playground
structure, and the update of the wood fragments found during the drilling of the well at Central Park.
CONSENT AGENDA
There were no consent agenda items for the Commission to discuss.
DEVELOPMENT PROPOSALS
There were no development agenda items for the Commission to discuss.
OLD BUSINESS
NORTH PARK FIELD USE UPDATE
Director Vraa distributed a follow-up letter from Dakota County after their meeting on December 21 to
discuss the closure plan for the Borchert Ingersoll property (North Park). The County noted they were not opposed
to the City continuing with the development of non-sloped portions of the site including the athletic fields, parking
lot and storm water pond. Vraa noted that the stabilization of the slope continues to be an open issue with the
County and that staff will continue to work with them to get it resolved.
Advisory Parks Commission
Minutes of Regular Meeting of January 14, 2002
Page 2
Member Peterson noted that the CIP for 200 land 2002 included $150,00 and $200,000 respectively for
improvements to North Park for athletic use. She asked if those dollars were still available and opined that $350,000
would provide a good start for park improvements on the site. It was clarified that the dollars are still allocated to
North Park in the CIP.
After further brief discussion, John Rudolph moved, George Kubik seconded with all members voting in
favor to have staff move ahead with improvements to North Park.
MILLENNIUM TRAILS CELEBRATION COMMITTEE APPOINTMENTS
Member Rudolph reiterated that members of the Commission were being asked to participate on the
Millennium Trails Celebration Committee. John Rudolph and Dorothy Peterson volunteered to serve on the
committee. It was suggested that new members appointed in January also be offered to opportunity to serve.
NEW BUSINESS
There were no New Business items for the Commission to discuss.
WATER RESOURCES UPDATE
Water Resources Coordinator Macbeth noted that the City Council would be updated on the Pond JP47
project as it relates to Fish Lake water quality. Macbeth stated that staff would be looking at past data to see how
effective the water quality management plan has been to date and determine how to proceed in the future. He also
noted that the Gun Club Lake project got front page coverage in a recent Sun Current newspaper and stated he
would provide an update for the Commission in the near future.
OTHER BUSINESS AND REPORTS
COMMUNITY CENTER UPDATE
Director Vraa explained that all but three contracts have been awarded to date and that grading and
concrete contractors are anxious to start. A pre-construction meeting is scheduled for January 24. Review of the
park site continues and contracts will be awarded once they're completed.
GOLF COURSE EXPLORATORY COMMITTEE UPDATE
Member Danner provided an extensive update of the work completed to date by the Exploratory
Committee. She noted the update by the Mayor relative to the potential development of an 800-acre parcel in Eagan
and Inver Grove Heights. The appraisal of the Anderson property was shown at $620,000 and the Patrick McCarthy
property at $10.3 million. It was also noted that most or all of Patrick Eagan Park and the McCarthy property would
be needed to develop a golf course within the parameters identified. The Committee expressed concern for the $11
million required to acquire the property and $6 million needed to develop it. Danner concluded that the Committee
will meet again in late January and will make a recommendation to the City Council on February 5. Danner stated
that she personally hopes the 800-acre proposal comes to fruition so that the property currently being reviewed will
not be used for a golf course. Member Peterson added that the projected cost per hole was $150-200,000. She also
added that the 800-acre Horton proposal would provide a significant savings because of the grading that would be
done by the developer. Peterson reiterated that the Executive Committee would meet in a week to review the
information to date in preparation for a recommendation to the City Council.
Member Rudolph thanked Members Danner and Peterson for their efforts on behalf of the Advisory
Commission in looking at the best interests of Patrick Eagan Park. He opined that the golf course wouldn't be
placed at Patrick Eagan Park and hoped that efforts could proceed to eventually develop it as a nature park given the
interest the Commission has received from the public to do so.
Advisory Parks Commission
Minutes of Regular Meeting of January 14, 2002
Page 3
SET FEBRUARY ADVISORY PARKS COMMISSION MEETING DATE
John Rudolph moved, Margo Danner seconded with all members voting in favor to schedule the February
Commission meeting for February 11, 2002.
PARK SITE FUND UPDATE
Park Superintendent Olson reminded the Commission that they had requested periodic updates of the status
of the Park Site Fund. Olson pointed to the update in the packet noting that the funds were derived from parks
dedication fees over the past year. He cautioned that the numbers provided were unaudited and were for
information only. Member Bari added that since the numbers were unaudited the interest calculation wasn't
included, which would increase the value of the fund
SET WORKSHOP FOR CIP REVIEW
Terry Davis moved, Joseph Bari seconded with all members voting in favor to, schedule a CIP workshop
for February 4, 2002 at 5:30 p.m.
INTRODUCTION OF COLLEEN CALLAHAN, YOUTH DEVELOPMENT COORDINATOR
Superintendent of Recreation Asfahl introduced Colleen Callahan the new Youth Development
Coordinator. He noted that there were over 90 applicants and that staff is excited to have her experience in this
position. Coordinator Callahan addressed the Commission and expressed her enthusiasm for being back in the
recreation field and for the opportunity to work for the City of Eagan.
ROUND TABLE
Member Peterson asked for an update on the Dakota County Parks meeting relative to a visitor's center at
Schulze Lake. Director Vraa noted that the plans are to build a visitor comfort station with a small rentable space
for educational meeting opportunities. He stated the County is in the early design stage.
Member Danner asked for an update on the Duke Weeks property near Central Park Director Vraa
explained that Central Parkway construction hit some minor roadblocks as staff works with Unisys and Duke
Weeks. He stated that he had not heard any specific updates on the development of the Duke Weeks property.
AWARD OF APPRECIATION - GEORGE KUBIK
Several Commission Members shared comments reflecting the insight Member Kubik has provided the
City of Eagan over 19 of the past 20 years as an Advisory Parks Commission member. Member Peterson recalled
meeting Kubik at an Easter egg hunt where she suggested he participate on the Commission. Member Bari
commented that George always had the right insight and asked probing questions to help resolve issues. Member
Davis commented on George's ability to focus special attention and find opportunities to praise staff. Member
Rudolph commented that George has been a friend, mentor and colleague, and has always been supportive of the
Commission and its goals. Director Vraa added that Member Kubik has taken strong positions to help move Eagan
forward in a positive direction with water quality, tree preservation, and recreation. He thanked George for always
supporting staff and looking for ways to improve the community. Member Rudolph then presented George Kubik
with an award of appreciation for his past nine years of service on the Advisory Parks Commission.
Member Kubik addressed the Commission stating it has been an honor to serve on the Advisory Parks
Commission for 19 of the last 20 years. He continued that it was a pleasure to serve with so many talented people
who share the best interests of the community. Kubik commented on a remarkable and unique staff that works well
as a team and provides complete information so the Commission can thoughtfully assess recommendations they
make to the City Council. Finally, Kubik thanked the City Councils, past and present, that have provided direction
and support to the Parks Commission. Member Kubik concluded by stating that he is very proud of the park system
in Eagan and pleased that he has had the opportunity to be a part of its development.
Advisory Parks Commission
Minutes of Regular Meeting of January 14, 2002
Page 4
ADJOURNMENT
With no further business to conduct George Kubik moved, John Rudolph seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 8:00 p.m.
Secretary Date