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07/15/2002 - Advisory Parks & Recreation Commission Tour of: AGENDA • Nicols Fen ADVISORY PARKS COMMISSION • EAGAN, MINNESOTA Meet at City Hall upper evel parking lot at 6:00 pm Monday, July 15, 2002 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of June 17, 2002 7:04 pm D. Visitors to be Heard 7:05 pm E. Superintendent's Update and Department Happenings Pages 3-4 7:06 pm (1) Cascade Bay Mid-season Update F. Consent Agenda 30 7:25 pm (1) Wendolek Woods - Randy & Lori Wendolek Pages 5-6 (2) Eagan Tire & Auto Service Pages 7-8 G. Development Agenda 7:30 pm H. Old Business (1) Canoe Study Pages 9-13 7:31 pm- I. New Business (1) Gun Club Lake WMO Project on Nicols Meadow 1;51 7:45 pm J. Water Resources Update 8:15 pm K. Other Business and Reports (1) Alternative Funding Workshop Update 8:20 pm (2) Stormwater Mitigation within Parks Update 8:25 pm (3) Subcommittee Updates 8:30 pm (4) Community Center Update ? 8:35 pm L. Round Table 8:40 pm M. Adjournment 8:45 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting: August 20, 2001 T Ty ADVISORY PARKS COMMISSION 2002 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 11 18 15 20 17 15 19 16 14 18 16 ? Joseph Bari x X X X X Phil Belfiori (alternate) X X X X X Margo Danner x X X X X Terry Davis (Vice Chair) X X 0* 0* X N. Mark Filipi x X X X X Elizabeth Perry x X X X X Dorothy Peterson (Secretary) 0* X X X X Richard Pletcher x X X X 0* John Rudolph (Chair) X X X X X II Melvin Williams x X 0* X 0* X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee John Rudolph N. Mark Filipi Dorothy Peterson Melvin Williams Phil Belfiori Joseph Bari Elizabeth Perry Terry Davis Richard Pletcher Margo Danner UPCOMING MEETINGS: OPEN ISSUES July 24, 2002 5:00 pm Alternative Funding Workshop 2. Review impact of future trends on facilities and services meeting with LMC ADVISORY PARKS COMMISSION 2002 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone X START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 n• 1999) Eagan, MN 55121 (3 yr. 2002) jbans @juno.com PHIL BELFIORI 2002 651-905-0293 (H) 1/2003 3671 Canary Way (1n- 2002) 651-297-8026 (W) Eagan, MN 55123 (Alternate) Phil.Belfion@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamiy.net TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) terry.davis@stpul.com N. MARK FILIPI May, 1997 651-602-1725 (VV) 1/2004 836 Overlook Place (3 yr. 1998) mark.filipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 2001) ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W) Eagan, MN 55121 lperry64@hotmail.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 norsk4337@juno.com RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003 1644 Norwood Court (3 n. 1995) 651-454-6904 (fax) Eagan, MN 55122 (3 n.1 ) jrudolpheagan@hotmail.com MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) +uboi ~rnsn cowl Eagan, MN.55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us ' jasfahl@ci.eagan.mn.us ghove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us Phone #651-681-4661 (Cherryl's # after 4:30 p.m.) 7/10/02 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraaC&ci. eagan. mn. us Cherry! Mesko cmesko@ci.eagan.mn.us Paul Olson poison C-)ci. eagan. mn. us Jeff Asfahl Lasfahl@ci.eagan.mn.us Beth Wielde bwielde@ci.eagan.mn.us Forestry: Gregg Hove ghoveC@ci.eagan.mn.us Water Resources: Eric Macbeth emacbethc ci. eagan. mn. us Recreation Staff- Paula Nowariak pnowariakc ci.eagan.mn.us Sonya Rippe srippeC>ci.ea_gan.mn.us Cathy Bolduc cbolduc0ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahanC&ci. eagan. mn. us Cascade Bay: Aaron Hunter ahuntergci. eagan. mn. us Civic Arena: Mark Vaughan mvaughan@ci.eagan.mn.us Date: July 15, 2002 Agenda Item: F-1; Wendolek Woods 7 1 t r Action X City of Eagan Information Parks and Recreation MEMO Attachments X I. Location Map 2. Existing Conditions 3. Prelim. Plat & Site Plan 4. Grading Plan AGENDA ITEM: F-1; WENDOLEK WOODS-RANDY AND LORI WENDOLEK TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Wendolek Woods development BACKGROUNDMISTORY: Randy Wendolek is requesting approval of a Preliminary Subdivision (Wendolek Woods) to create two lots on 1.06 acres located at 4565 Oak Pond Road in the SE'/< of Section 26. The proposed development has a density of 1.9 units per acre. The Oak Pond Hills subdivision was platted in 1977 and the existing single-family dwelling was constructed in 1979 on the western portion of the site. The site is wooded and slopes down to the north and east. The existing house is currently served by an individual well and an on-site septic system. In 1998, the City reconstructed the streets in this area and installed municipal water and sanitary sewer systems. The installation of municipal services included two water and two sanitary sewer connections for this lot. The property is zoned R- 1, Single-Family Residential and is located within the Shoreland Overlay District of McDonough Lake, a DNR protected waterbody classified as a recreational development lake. The proposed subdivision would create two lots, the existing home would remain on Lot 1 (24,202 square feet) and Lot 2 (21,816 square feet) is proposed for new construction. Both lots exceed the minimum required lot size in the Shoreland Overly District of 15,000 square feet, public street frontage of 50 feet, and lot width of 100 feet. Public street access for both lots will be provided from Oak Pond Road. PARKS AND TRAILS DEDICATION: This development would be subject to a cash parks dedication and cash trails dedication for the newly created lots. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are eighteen (18) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 15" 8"-30" 14 78% Ash 8" 8" ' 3 17% Silver Maple 16" 16" 1 5% J` The balance of the tree inventory is comprised of poplar trees averaging approximately 6" diameter. It appears that the development as proposed will result in the removal of more than 20% of the existing significant trees. According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, single-lot, residential) is set at 20.0% of the total significant trees. With an anticipated tree removal more than the allowable amount, there will likely be required tree mitigation for this proposal. WATER QUALITY/WETLANDS: Similar to other residential developments, regardless of size, this proposed 1.5-acre single- family subdivision will generate additional stormwater runoff within the City. Because it is small, however, on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication for the newly created lots. 2. This proposal would be subject to a cash trails dedication for the newly created lots. 3. This proposal would be subject to a cash dedication in lieu of on-site water quality ponding. 4. Individual Lot Tree Preservation Plan will be required at the time of building permit application. Item: F- 1; We "dole K W«ad5 Location Map Attachment# I• LO,-Fiore Map kth 1; iEIiIbJIIU d A 7 rl.. - ' J Z A p ~ rs 1 7 1000 0 1000 2000 Feet Development/Developer. Wendolek Woods Application: Preliminary Subdivision Case No.: 26-PS-13-06-02 Map prepared using ERS1 ArcViwr 3.1. Parcel baw nap data provided N by Dakota County Land Survey Department and is current as of March 2002. City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY W G A! i N N E S 0 " The City of Eagan and Dakota County do not guarantee the accuracy of this information and are s Cotn-urdty Develop rr - D.p.rtnent not responsible for errors or omissions. Item: F-1; Wer4okk Woods Attachment #1,- E111fin9 Co.+difions st- 1, % r r r r r , , r: J JI (c' i RX, 1 1 1 1 N ?i , 1 , I ja I i r r' EXISTING CONDITIONS PROPOSED PREUM$NARY PLAT OF WENDOLEK WOODS WILDERNESS RE TREA. I I 11r' _ ''e°° ? ei_~ URNOJIST •I l .~.l.r..s "`f~ _ -__L_ : I ADDITION / 1, 1 fU0.fAN fftf.Clt uNC 1 r - . 1 t \ / 1 '1 LOT 1. ,'UWL06 i[rfllgf Ldf LOT 2 BLOCK . / 11 \ 1 wff j I > .fft - tr S ~1 `~.slN•--- ~ ,w f1,a•--- / h ~ •rr w.+~..+r • 1 1 j 1 1 I ~ e 90 1, V'~ ` fl y j L - / - ' - _ _ _ _ _ _ _ _ s , 1, wl~•rw N W r •ffN Wa ~ lfff •sft ~ 1 - ffr _ i nr - . / N IN 1 r feat wa fl Urt'.4,f wMw •rr• r fllt ff?a r tu: 1. 1 _ --__f#t ?•w M IN f r tl.fY Wt * I 1 2 sm sr M M.~7~7t' / / us.~w wM.c..nt r 4" N/a lan e~? Saftom am" eftem-10 Laws OAH s M, wt oft ' 1..- - Ofl( POW wan / 11 ZE MWORof u s 010 f. OR POW N -p-~ p 71 . ...w - tr r w + rw•. Tri . _ ow. 4;, 4off M...• N ,r_,r. t item: F-4; Werdo le k Woods Attachment # 4 _ (rad,n y Plan bib ff lY F- c, - C3 c o -C 1 'It p o LAJ o a z ~ %I I - 0 La b.. 0 1 !o f; ! \ i L.~_ ~ fsyr GRADING PLAN Date: July 15, 2002 Agenda Item: F-2; Eagan Tire & Auto Service Action X Information City of Eagan Attachments X 1. Location Map Parks and Recreation MEMO 2. Site Plan 3. Tree Preservation Plan 4. Grading Plan 5. Landscape Plan AGENDA ITEM: F-2; EAGAN TIRE & AUTO SERVICE TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION E ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Eagan Tire & Auto Service development. BACKGROUND/HISTORY: Jim Cooper's Eagan Tire and Auto Service is requesting a Conditional Use Permit to allow an automobile service station, a 37 foot Variance from the required 50 foot setback from Diffley Road (Co. Rd. 30), and a 10 foot Variance from the maximum 20 foot height limitation for properties zoned NB (Neighborhood Business) on property located at 4180 and 4190 Blackhawk Road (Lots 6 & 7, Block 1, Blackhawk Plaza) in the SE'/4 Section 20. The proposed site plan overlays Lot 6 and 7, Block 1, Blackhawk Plaza, which was platted in 1986 as part of a nine lot commercial development. A Conditional Use Permit for a bank with drive-through was approved for Lot 7 in conjunction with the plat. The subject 1.3 acre site overlays two vacant lots. Significant trees are located on the west portion of the site. Topography ranges from 938 at the south property line to 928 at the northeast property line. Jim Cooper's Tire and Auto Center has been operating at 3999 Cedarvale Drive. The business is proposed to relocate to the subject site. A "Diffley Plaza" center identification sign is located along the property line abutting Diffley Road. PARKS AND TRAILS DEDICATION: This proposal would be subject to a cash parks dedication and cash trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are nine (9) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Height Height Range Count Percent of Total Spruce 30 ft. 12-20 ft. 9 100% The balance of the trees on site are three crabapple trees approximately 5" diameter. These are classified as non-significant according to the City Of Eagan Tree Preservation Ordinance. 7 The development as proposed will transplant eight (8) of these spruce trees and will preserve the other spruce tree in its present location. It will be required to install tree protection fencing around this tree at the drip line or at the edge of the Critical Root Zone, whichever is greater. With no tree removal proposed for this application there is no required tree mitigation. WATER QUALITY/WETLANDS: The City's water quality requirements have never been addressed because the Blackhawk Plaza subdivision occurred prior to the 1990 water quality management plan. Now that development is proposed to create significant impervious cover, it is appropriate now to take up these requirements. Due to the size and nature of the development, however, water quality ponding is not feasible. In lieu of such water quality ponding, a cash dedication is appropriate for this development. There are no wetlands associated with this development. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication. 2. This proposal would be subject to a cash trails dedication. 3. This proposal would be subject to a cash dedication in lieu of water quality ponding. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees to be preserved on-site. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Item /1(440 F-2; £c n -F, re- Location Map Attachment # L.1-eon Mar 17 T 4 1- 9 7 ~ ^J': Sub'ect Site J P 14 _1 r s 7 3 t 1000 0 1000 2000 Feet Development/Developer: Eagan Tire & Auto Service Application: Conditional Use Permit Case No.: 20-CU-11-06-02 Map Prepared using ERSI ArcVisw 3.1. ParcnI bass map data prowdad by Dakots County Land Survey Dsparon.nt and is Current as of March 2002. City of Eagan THIS MAP 13 INTENDED FOR REFERENCE USE ONLY w c The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are e=cru urdty D..d.prrrent D.pann.nt not responsible for errors or omissions. 7777777L - - - - - WAISH BISHOP A!lItlATlt, IIt_. 777Ot.1..N •IO,e.•+w 4.r> V. 1100 - ~~.~M b.prp/ a f0 0 piO lL prpr ab _ p, talnlel nn..rt c.u R ',,,'w"•'..'",.~.•i ~r w: r••rr...~~. 6 w row.w •ao•• ~ eo• eonr \ \ ~ Ai1pN r, L' USTINC DIFFLL'Y SQUARE SHOPPING CL'NTL'R R TIRE b/IUTQ SERVICE i _ _ _ _ sef•~o atY »t Ja i _ _ - - r - 1 _ R bTA b+. - C i TV (•S(Y[Mi HR GIRT 04 w•n ITT $I w of . l - Ali - - - 1' } I SITE STATISTICS •om - - - - III I 8 o:..:: aw.. a x# 111 I 1.r<nlwilwrilq w.rr - epwaR._ \ I g .Iwr ftovsaw \ 1 i -,ts ?ci f >oh I I` I -r•1R9 &Wo#Wgl Mollw ~F ~IZ I aw..anr. a>a.wM PARKINS SUMMARY c I¢ty@~ny= = `1. p ear. I i~kla I I r+n 1.rw~ t0 :.I{I ! .s.44n. .,.is.1.1• • 1 ,i'M 1 I OtiR •OMI01 OMYp 11~~r 8 W 41 YLOb1 : N IN Ott t-; s.'i::.:• 1 I 04Mf Raven YLO rpr. T rw eew...la..l 4 r..oanb ~`1 I ru•rR~wR •rlali ! z .•n I F .i..v:..... w..~,•1 +1'- I I I aver nY.~nRU• rrwu l r i' I I 1 I- BUILDING HEIGHTS r ,r • )Y roO~, l.T--- s•''-- _ - - w. _ I•,.f•.'/.'b AOb, Mr w •MOb IY•11or OI.f+. YOM OpMA ' ~ . A : ~ d - b - _ _ _ _ - „u7,>•If R.71R1ls, 9Tl0- _ - I(Iµ'11 ~~J' ` - <~_.-n eve. I..1 0 e.n~..r!wr l.»eo ro¦ ~ Se9V077Y J73.31 Iai.W XM(l / w~n,~p M••~ Yh sOR ~ )O_ 1 -_Y l• tMwawrlw..r7 TOt1. R•,e .e1r OMIN Mr>.,.? ---111 y..0 I WU n 1n+O M 11Vy01 T b, .w . Ya R, rn.aD ••1w.lfl 1•so Ci 'Y .'M.bt M.A d,so 0 r. S [ OF E I/i SEC. O. 1.27. R.2 , NORTH i CO. RD. NO. 30 SITE Pur • `p (DIFFLL'Y ROADS (-A 3 m L 1! R tiµ 0•N 11 / < Cp•1>Iw~r ~Iti: i 0 Item: F-2 61 as ore- 4 /Qc44b d- j~ la~ V~ ` W ZAi m` 3= i; loo ° Attachment # 5. Tree irrYl,7h/n PI4n elm ~sa3. l~~ 1 1 j ant vI .S, ~ i:Ii!h:y Gp---- -oo ` - ---------DW,4-A. .lL- _ ---E , r - - - - - - - - - - - - - - - / x /t 1 I ~ I \ I Y , Al v RI \y 1=, O O~ , q O V 1 ~ I of c Q I 0 TREE PRESERVATION PLAN 4 Item: F-Z k an 1i~t 14ufo ` { Attachment # 4 Pow radiny A'4 r4 s~..~s gU V) yi? W If:Il (Wlflbl y W , J 1 ° 01 ft 1, 1 A i ~1 I , I I I ~ f 1 C 3 1 t i a 1 r: t11 I , r3¦ I 4 GRADING PLAN 1 A" Item: F-z ~ E4 j lira , Coo"j» Attachment #5. `Plan t t .:#i 3 , ly; IR4 n Ili d 8- E 8 f b 9 i 8g f iF $ f3 f h a F F J 4 3I --r--~ it - - - N i, c 16 ~ ( fed r~ , i?/. + _ •e 1; 4 2 ~I~ ~i I F a ~ aIt , ~I •I ff!: 1 1 - t + ` /I- I r' I ' 11 S 1 ~ I 1 , 1 1 , 1 ¦ IM1 1 ~ / 1 a 1 { t ~I_ I ~Iw - ~ L - 11 I I / 4p 0 I p / I LANDSCAPE PLAN MEMO - city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, PARKS AND RECREATION DIRECTOR DATE: JULY 12, 2002 SUBJECT: JULY 15, 2002 COMMISSION MEETING This month the tour will take participating APrC members to the Nichols Fen. Water Resources Coordinator Macbeth will provide a background tour of this site as an introduction to the Gun Club Lake WMO Project on Nicols Meadow that appears on the agenda. Please meet at the east entrance at 6:00 p.m. The regular meeting will begin at 7:00 pm and the agenda includes: Item E: Following Department Happenings by Superintendents Olson and Asfalil, Facility Manager Aaron Hunter will present a mid-season update on Cascade Bay. Item F: There are two development proposals on the Consent Agenda that have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetlands issues. Both items could be acted upon in one motion. Item G: There are no development items to review. Item H: Researcher Wielde has prepared a follow-up report on options for canoe rentals and/or storage at Moonshine Park. The Commission will be asked to provide further direction to staff. Item I: A presentation will be provided to the Commission relative to the Gun Club Lake WMO project on Nicols Meadow. Item K: A representative of the Engineering Division will be present to provide an update of stormwater mitigation projects within parks. Subcommittees who have met since the June meeting may want to update the Commission on their work efforts. A monthly update on the community center construction will also be provided. Department Happenings July 15, 2002 RECREATION DIVISION • Preschool Camps called Animal Antics, Story Time Fun, and Kindergarten Warm-Up start July 29 and run through August 16. • The Puppet Wagon has had 2 successful performances, June 28 and at the Fourth of July Festival. The next performance will be for Family Fun night at Cascade Bay on July 22. • Nearly 40,000 people passed through the gates of Cascade Bay in June thanks to the last five days of the month where we had over 3,000 guests each day. • Programs are filling up in July at Cascade Bay, Little Mates is full with 240 participants as well as our new snorkeling camp at 15 kids per camp. • Summer softball is winding down with various leagues ending over the next 3 weeks. There are currently 39 teams registered for post-season play. • Fall Softball and Soccer registration are taking place July 8 - 19. The Men's Doubleheader Leagues once again filled up on the first day. • Fall Basketball, Touch Football and Volleyball information was mailed out to teams the beginning of July. Registration will take place August 5 - 9 for returning teams and August 12 - 16 for new teams. • Summer in the Park and Wagonful O'Fun programs have over 900 participants registered. 174 children enjoyed a recent trip to Skateville and 155 children enjoyed a hot, water filled day at Cascade Bay. Upcoming trips are a Movie trip on July 11 and the Summer Blast Carnival on July 18. • The Eaganettes program marched in the July 4th parade. Over 75 children enjoyed this event. • The first session of Evening T-Ball ended on July 3 with a game with children and parents, so the participants could show-off their new t-ball skills. • Camps begin the week of July 22. A variety of camp offerings are available. There are limited openings in some camps. • Local agencies continue to meet to collaborate for teen program opportunities. Our Vertical Endeavors Rock Climbing and Cable Programs have been successful. • We are distributing E-TAB applications to recruit teens for an Eagan - Teen Advisory Board. • Youth Development - Wescott Center is closed. We have hosted on site registration twice for summer programs. The initial registration included other agency representatives from ISD 196, ECFE, Community Education and the YMCA. On-site registration opportunities will continue to occur to encourage participation in our programs. • 25 children between the Quarry and Wescott communities have been involved in summer programs at Quarry, so far. • Pilot Knob after school program collaboration is moving forward. Youth Development will provide recreation opportunities after school at Pilot Knob Monday through Thursday in collaboration with tutoring, community education programs, and the school age care program. Another key component of the program is transportation home afterwards. • Work with agencies has begun to continue to meet the needs of children and families from the Wescott area. This work has been broadened to have more of an inclusive approach, which reaches out to all the families with in this target area. Civic ARENA • The Civic Arena/Cascade Bay hired Mike Bauer to perform operations/maintenance duties effective July 1, 2002. • The generator and other electrical needs are in place and are being connected. The generator should be operational beginning in August. This generator will operate the Civic Arena, Cascade Bay, City Hall, Police and a lift station when needed. • The Civic Arena will host the Summer in the Park annual carnival on the East arena turf on July 18th. 3. PARKS DIVISION • In light of the seemingly endless rains, its easy to forget that the City remains on an "odd/even" watering schedule throughout the year. The program was instituted to minimize large "spikes" in water use and subsequently large fluctuations in the elevations of the City reservoirs, creating a cushion for drought periods. Because of the size of the City athletic complexes, most have two addresses, one odd, one even. Most of the systems require two days to complete a cycle, making it appear as though water is being applied nightly however, the same area is not watered on consecutive nights making the system compliant with the ordinance. There are exceptions for newly seeded areas and sod. • The trimming of Oak trees should still be avoided to minimize the spread of Oak Wilt. If there is an exposed wound or trim mark, it must be sealed promptly • The reroofing of the barn at Holz Farm Park is nearing completion (C1P project). The adjoining chicken coop is being reroofed at the same time to retain a consistent appearance. The contractor and staff are working to balance historical accuracy with the current building codes for a "public" space. • The first of three playgrounds to be installed by City staff has been delivered to the Maintenance Facility. To meet calendar deadlines the first installation will be at Pinewood Elementary School starting in mid -July. The other installations at Lexington Park and Slaters Acres Park (CIP projects) are scheduled to begin in mid-late August. • The new driveway entrance and cul-de-sac for the Moonshine retreat center (CIP project) have been curbed and paved. The new septic system and drainfield to service the house have also been installed. The remodeling contractor has completed the block work for the new atrium entrance and within a week will begin the interior and exterior carpentry work Park staff has completed much of the basement demolition and removal and will soon begin the remodeling and deck work. An early November completion is still expected. • Good progress has been made on the construction of the new Central Park pavilion/well house. Much of the plumbing, electrical and tile work has been completed. The large concrete columns that will support roof have been framed and are to be poured at any time. Delivery of the large laminated roof beams is expected soon at which time the carpentry work for the roof will begin. The building will begin to and take on a very dramatic appearance once the high vaults of the roof start to go up. • Work has begun in earnest on the construction of the new Central Parkway adjacent to Central Park. Much of the curb work is complete and a significant portion of the boulevard trail has been installed. The plans call for the installation of a very large landscaped center median and some very eye catching landscape plantings. Both Park and Forestry staff have been involved in the review process. The new installation will create a "pallet of materials " and a concept that will be used in future streetscape projects around the City. • By all accounts, the fourth of July celebration at Skyhill Park went off without any significant problems and was a success. Many volunteers and staff contributed to the effort. Next years event is scheduled for Central Park. • A youth crew from the Twin Cities Tree Trust has begun work on the installation of a lakeside viewing/fishing platform at South Oaks Park. The crew will also be making needed repairs to the playground border, several walls and mulching several planting areas. • Staff has not yet received any response from the Al Singer of the DNR regarding the City application for a Metro Greenways planning grant. The grant would be used to conduct an analysis of the central greenway corridor and surrounding properties. • Progress continues on the new Lexington -Diffley skate park. The "old" equipment has been removed from Goat Hill and relocated at the new site. Park staff is busily installing the 1000's of bolts in the new pieces of equipment. Completion is expected at any time. There have been many potential users monitoring the status on a daily basis. • The Department has been notified by the Minnesota Recreation and Park Association that it has been selected to receive an "Award Of Excellence" for the Grandfather tree project.for "outstanding achievement". The award will be officially presented to the City at an August Council meeting. Congratulations go to all that were involved in the project ! ! ! q'. Date: July 15, 2002 t r Agenda Item: F-1; Wendolek Woods Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Location Map 2. Existing Conditions 3. Prelim. Plat & Site Plan 4. Grading Plan AGENDA ITEM: F-1; WENDOLEK WOODS-RANDY AND LORI WENDOLEK TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Wendolek Woods development f~•_ L.'..:.ca.«'S:J~,..t.......a:.~.~ ,..c:a...W..........v.. .....»....~:.+awxi.. ::Sri'ia;:r...:v_..nd~.::...e..t.::a,.....:~.,..sarn_ BACKGROUND/HISTORY: Randy Wendolek is requesting approval of a Preliminary Subdivision (Wendolek Woods) to create two lots on 1.06 acres located at 4565 Oak Pond Road in the SE'/a of Section 26. The proposed development has a density of 1.9 units per acre. The Oak Pond Hills subdivision was platted in 1977 and the existing single-family dwelling was constructed in 1979 on the western portion of the site. The site is wooded and slopes down to the north and east. The existing house is currently served by an individual well and an on-site septic system. In 1998, the City reconstructed the streets in this area and installed municipal water and sanitary sewer systems. The installation of municipal services included two water and two sanitary sewer connections for this lot. The property is zoned R- 1, Single-Family Residential and is located within the Shoreland Overlay District of McDonough Lake, a DNR protected waterbody classified as a recreational development lake. The proposed subdivision would create two lots, the existing home would remain on Lot 1 (24,202 square feet) and Lot 2 (21,816 square feet) is proposed for new construction. Both lots exceed the minimum required lot size in the Shoreland Overly District of 15,000 square feet, public street frontage of 50 feet, and lot width of 100 feet. Public street access for both lots will be provided from Oak Pond Road. PARKS AND TRAILS DEDICATION: This development would be subject to a cash parks dedication and cash trails dedication for the newly created lots. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are eighteen (18) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 15" 8"-30" 14 78% Ash 8" 8" 3 17% Silver Maple 16" 16" 1 5% 5 The balance of the tree inventory is comprised of poplar trees averaging approximately 6" diameter. It appears that the development as proposed will result in the removal of more than 20% of the existing significant trees. According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, single-lot, residential) is set at 20.0% of the total significant trees. With an anticipated tree removal more than the allowable amount, there will likely be required tree mitigation for this proposal. WATER QUALITY/WETLANDS: Similar to other residential developments, regardless of size, this proposed 1.5-acre single- family subdivision will generate additional stormwater runoff within the City. Because it is small, however, on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication for the newly created lots. 2. This proposal would be subject to a cash trails dedication for the newly created lots. 3. This proposal would be subject to a cash dedication in lieu of on-site water quality ponding. 4. Individual Lot Tree Preservation Plan will be required at the time of building permit application. Item: F-1; We redo l e g VV00d s Location Map Attachment # 1. Loca4io1, Ma p ~ r >w...4..... Subject Site na r ~s 7 7 V 1000 0 1000 2000 Feet Development/Developer: Wendolek Woods Application: Preliminary Subdivision Case No.: 26-PS-13-06-02 Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N by Dakota County Land Survey Department and is current as of March 2002. THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E City of Eagan nt i N N S C A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S Community D.vdopment Department not responsible for errors or omissions. Item: F-1; Wer4olek Woods Attachment #.Z. Extsfin9 CondifionS t---^^ A \ Y• 0 \ \i i \ o \ • \ 46 % % • - - I I Js~ ~ i ~ ( 117i , , - - 40 - 1 s 1 ; • ~ RIO, EXISTING CONDITIONS PROPOSED PRELIMPl ARY PLAT OF WENDOLEK WOODS mom W RSS RE'RF { I r f_s - l ~ee~ Spr~E I T v R N O v I •S T .1 1_-- _ I A D D 1 T 1 0 N ~r~.~.ur~- ~-ice 3 8 _ ? \ 11 1 tuILLDING S(TP.CK LINE - I r T - _ _ - _ s \ LOT 1 WRSM6 SUN" LINE LOTS 2 BLOCK sN 1 , I.j1 .e r Y' 11 1 HO Ij j t~ / \ \ .eec V. tr a$ mot.- I a.~---- . 6 ° ...~..w l-.w 1 1 1 j-- ~`y' / V fi._._._..... mms, Y s 1% T.-•w er IMwesr we•IAt .er.. . of 1.41 r 84,11111111 wt r f) - s nwl rr. v' SI i twlwwwe we+.er w. in 3 wt Iaat eJ7.OG-- W7.Mt M. M rs~ t r tlAs wa w S N'tt'91' N / t.v..w. wrr a Cm wt - M77 MAN 0=0=10 m ft ~ 101.6m _0 am POND MOAD 9 -,T1 r- z CD .r_r. IN .-IQ! Id L rr 1. OM[ POW N 11"i so" t- I MC. ~..w.w?er.rw.aM.rt..r. - 4moom a 411111111111% all. ; on.. I(0 N IM i..87A r Imp r^ S l.r Ir 0 IN- N 4.. r IMO ea.-t~M Item: F-1 Werdo le K Woods Attachment # t~ _ Grad ,ny Plan it 7 4 t i S o - CO 0 w 0 O Q a Z I w r i _ 11'' ~k; z i1a~ w I 4~ - Y I w , y. f 1 • •i I f W ~5r w:r ` O \ ~i Z _2" OD ISY, GRADING PLAN Date: July 15, 2002 Agenda Item: F-2; Eagan Tire & Auto Service Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Location Map 2. Site Plan 3. Tree Preservation Plan 4. Grading Plan 5. Landsc a Plan AGENDA ITEM: F-2; EAGAN TIRE & AUTO SERVICE TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Eagan Tire & Auto Service development. r...... r....;. ..f•wi~... "....xu 3 ~.E. x..:.i:. L.x . :....x...............:z.:. » .:.:.~.....v.:. 1sL... u..a>a-.x......x _3:._....:...:`..~........'. BACKGROUND/HISTORY: Jim Cooper's Eagan Tire and Auto Service is requesting a Conditional Use Permit to allow an automobile service station, a 37 foot Variance from the required 50 foot setback from Diffley Road (Co. Rd. 30), and a 10 foot Variance from the maximum 20 foot height limitation for properties zoned NB (Neighborhood Business) on property located at 4180 and 4190 Blackhawk Road (Lots 6 & 7, Block 1, Blackhawk Plaza) in the SE 'A Section 20. The proposed site plan overlays Lot 6 and 7, Block 1, Blackhawk Plaza, which was platted in 1986 as part of a nine lot commercial development. A Conditional Use Permit for a bank with drive-through was approved for Lot 7 in conjunction with the plat. The subject 1.3 acre site overlays two vacant lots. Significant trees are located on the west portion of the site. Topography ranges from 938 at the south property line to 928 at the northeast property line. Jim Cooper's Tire and Auto Center has been operating at 3999 Cedarvale Drive. The business is proposed to relocate to the subject site. A "Diffley Plaza" center identification sign is located along the property line abutting Diffley Road. PARKS AND TRAILS DEDICATION: This proposal would be subject to a cash parks dedication and cash trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are nine (9) significant trees in the inventory. Individual tree size and species break down is as follows: Species Avg Height Height Range Count Percent of Total Spruce 30 ft. 12-20 ft. 9 100% The balance of the trees on site are three crabapple trees approximately 5" diameter. These are classified as non-significant according to the City Of Eagan Tree Preservation Ordinance. The development as proposed will transplant eight (8) of these spruce trees and will preserve the other spruce tree in its present location. It will be required to install tree protection fencing around this tree at the drip line or at the edge of the Critical Root Zone, whichever is greater. With no tree removal proposed for this application there is no required tree mitigation. WATER QUALITY/WETLANDS: The City's water quality requirements have never been addressed because the Blackhawk Plaza subdivision occurred prior to the 1990 water quality management plan. Now that development is proposed to create significant impervious cover, it is appropriate now to take up these requirements. Due to the size and nature of the development, however, water quality ponding is not feasible. In lieu of such water quality ponding, a cash dedication is appropriate for this development. There are no wetlands associated with this development. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication. 2. This proposal would be subject to a cash trails dedication. 3. This proposal would be subject to a cash dedication in lieu of water quality ponding. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees to be preserved on-site. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. r Item: [ -2; Ea yan Ti rc 1 ufo Location Map Attachment# ,,a+-ion Mar -1 V- - 1 .,'cam ~`JJ. 7 3 e. 1 7 4 -a ? 1 W Sub'ect Site 4 ''T =ice 1 3 i ` N, S'? VZ~ l j 3 r 00 1000 0 1000 2000 Feet Development/Developer: Eagan Tire & Auto Service Application: Conditional Use Permit Case No.: 20-CU-11-06-02 Map Prepared using ERSI ArcView 3.1. Parcel bass nap data provided by Dakota County Land Survey D.parttn.nt and is current as of March 2002. THIS MAP IS INTENDED FOR REFERENCE USE ONLY *City of Eagan w h The City of Eagan and Dakota County do not guarantee the accuracy of this information and are C community oovdopm.nt o.p.rtnent not responsible for errors or omissions. Item: F-2; £G9ah 're. E ~a~o o~ f a e~ r Attachment # Z, r5 M P14,1 f9 Sp2y ~ d ~S Ise y3$?$ . o= ~ s tt J i -nu 3QQb 0 ^ ,D _ _ 77 TI N Y Y i 1- 2 TY~ R-T 1 1~F£~i,' 'yL ~t p3 Q 1 :1 W I ~ WI ' sl . $ 1 N rS e Q wbl z Ia3 ! a a s ;SJ - :t -Tit yJ ' o c c° r v At In e g s s 54 i I Yb , !Y 1 I~ F~r Ye ~ ~ 1 y ~ I I ~ , 1 ~fy II % LS t 3„,. W I 1 f I/: /y: ,g6 `•-,:''1 , ~f try N V £699 L9c.6/;aoi / I SITE PLAN s• Item: F-2; re- 4 #1(44b oi~.a ~3j ~mN~ Attachment # 3 . Tree f Kx.rai ifl Plan -44 113 4! as -14 ;rig i i C~~..~~.00YL! M.1H 6/.005_ I F1T 44 JA" w Ih V I I i ~ $ a z s• r -br 60 j % _ 16Qp~ 2P1:6L00N 4 i ~ • aM1 i / ~ p a TREE PRESERVATION PLAN ai•;: Item: F-Z an 1irt 4 4440 fl^ ,^M1, Attachment # q-• Grad r 144n m a .q r.a i t Pow ~ Va yu{ss ~i?t~U !~};f ....o. W i !t1 :i fit z ^ 3 i I ~ I '11 ' ~ l 11 i 11 SS ~ ~ r. I 7 .i1 ,1 i a it r f i ) i r I 1 3 mm.4 7 fl i ZI_ 'I r S d r 1 , ;jam- P P r ~ ) ' Pfaff I i 3 I jig- 7 ~ I GRADING PLAN Item: F-2.; EA yon 1 i re. 4 Atrle S z FF .j N Attachment #5. [~,x~ Plan g a y 3~ 9` s t; ^ ~ P 6 S~ g ~ . 5 F d b 6 e 1 . ?a i F~ sEw 5 s i d k J 5 xpp~ 8 P a! - - - - - - - - - - - - W _ _ _ _ •11_11 f- ~ --------------------r-=; :tZ eE ySyc S4 7 ` , E~ IJ I e~ Ee n E 1 6 f $k 3 - +--I 1 w Ir • F, aa L~ 1 _Mi ..Mi ~ O • ~ ~ 1 1 -1 I I C'b I f, I ~ I I 1 , I I 1 I ~ 1 1 I ~h Q A ~I 11" 1 7' L68H i8f.61.00a ~ / h / yo o I A LANDSCAPE PLAN Date: July 15, 2002 X14 Agenda Item: H-1; Canoe Study Action Information X Ci X 1. Moonshine Park Master ty of Eagan Attachments Parks and Recreation MEMO Plan 2. Canoe Basics AGENDA ITEM: H-1; CANOE STUDY TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Phase II of Canoe Rental/ Canoe Storage Survey, Detailing Specific Operation Questions Pertinent to an Eagan Operation. BACKGROUND In June of 2002, the APrC was presented with scoping data for canoe rentals and canoe storage space rentals around the state. Statistics show that municipal operation of canoe rental is rather uncommon in the state, typical operations are private. Canoe storage space, too, was rare, however, the cities that operated it report that they are well used. Given the information in the scoping survey, the APrC directed staff to investigate the matter further. There were seven areas for staff to pursue, including insurance issues, life jacket regulations, potential use, and startup costs. ANALYSIS 1. HOW BOTH OPTIONS RELATE TO MOONSHINE PARK- Attachment 1 shows the Moonshine Park Master Plan layout, including a section allotted for canoe rental (which could also serve as a canoe storage area). At the June APrC meeting, this site was mentioned as a potential pilot project. The Master Plan indicates this location is available for this type of service. Canoe rental operations, however, would require construction of a secure storage facility and cash area which provides some shelter/shade for attendants. Storage racks would not require this type of structure. Racks could be placed along LeMay lake and rack renters could come and go during normal park hours. 2. FIELD OBSERVATION, EAGAN LAKES AND LAKES W/ EXISTING CANOE RENTALS- Staff determined that the best method to determine canoe use on Eagan lakes, rather than a new observation period, is to ask those who are constantly out on Eagan's lakes. Water Resources staff, who frequently conduct fieldwork on Eagan's water bodies, can provide a more comprehensive observation than a single staff member doing a hit-or-miss study of area lakes. Water Resources staff has noticed moderate use during fieldwork on Eagan lakes. Canoes have been spotted on Thomas Lake, most recently two different small groups bringing a q. canoe to paddle around on. Water Resources staff has not noticed a specific pattern of canoe use, but noted that they do get inquiries from people who wish to fish from canoes. Staff believes that some of the use may happen after working hours, and thus has not been observed on the lake. 3. STATE PARK REGULATIONS REGARDING CANOES- The DNR Boating Guide provides a comprehensive overview into the state regulation for operation of all watercraft on Minnesota waters. The guidelines include a section for overseeing watercraft rental operations. This guide provides a summary of statutory law as it applies to watercraft of any type that operate on any Minnesota lakes, including lakes in Eagan. Summing up the pertinent information covered in the Boating Guide: • Canoes 9' in length (bow to stern) and longer must be licensed. • Persons under 18 years of age must show their watercraft operators permit before renting a watercraft. The permit number must be recorded by rental operator on a DNR-issues form and kept on file for 6 months. • "Rental operators must provide required safety equipment and a copy of the personal watercraft laws free of charge, as well as instruction on laws and operation of the craft." • Rental operations must keep a signature record of each person who rents watercraft. A copy of the DNR Boating Guidelines will be provided at the July 15 meeting. Boating Guides are also available free of charge from the DNR at www.dnr.state.mn.us, or by calling (651) 296-6157. 4. LIFE JACKET REGULATIONS, STATE REGULATIONS AND EXISTING ENFORCEMENT- Canoes, designated as "watercraft" under Minnesota Statutes §86B.005, require at least one personal flotation/ lifesaving device for each person on board. Owners/ operators of rental watercraft are responsible for providing life jackets or personal flotation devices for each person on board, per §86B.501 Subd.2, Personal Flotation and Lifesaving Devices. Thus, by Minnesota law, the City would be required to provide life jacket or personal flotation devices to any renter or city-owned canoe user. 5. LMCIT Loss CONTROL RECOMMENDATIONS- On July 1, staff contacted Ed Lucz of LMCIT contacted regarding insurance issues pertaining to canoe rental and storage racks. Canoe Rentals • Rental activities are covered under the City's General Liability policy. There is a charge per one hundred non-motorized boats per year, about $20 per canoe per annum. • Staff would not be required if people can go somewhere like City Hall or the Community Center to sign out a key to unlock the canoe at the site. /D• • LMCIT does recommend that an advisory document be created for the renter to sign that outlines rules, who may use the canoe (LMCIT recommends a limit such as age, identification on the rental request, and someone who has read and signed the advisory). • LMCIT recommends requiring approved life vests be worn while in the canoe. • While it may be appropriate to require canoes to stay within staff sight, to facilitate rescue, this may not be realistic, especially when renting to adults. Thus, LMCIT does not require this. Canoe Storage- • Storage activities are covered under the City's General Liability policy. • There are no specifications for the construction of the canoe racks, but they need to be structurally sound, provide for ease of loading and unloading (i.e. they should not be built too high), and located out of pathways, trails, bike paths, etc. where they may interfere with other activities. General • Claims have primarily come from high winds blowing canoes off racks and on to vehicles, homes, etc. 6. STARTUP COSTS FOR RENTAL AND STORAGE- Canoes, City owned- Canoes cost between $500 to $2,000 (priced at Galyan's, REI, and Cabela's. Other sources showed products that fall within this range). Average was $850. It may be possible to acquire second-hand canoes from agencies such as summer camps or resale equipment outlets at a lower cost, estimated $300 per canoe. Canoes average 14.25' long (thus requiring licensure), weigh an average of 59.3 lbs, and carry an average of 750 lbs. Canoe basics, provided by a canoe manufacturer, are shown in Attachment 2. Paddles- $14.99 to $40.00 each Life Vests- State law requires operators of watercraft rental facilities to provide at least one flotation/ life jacket to each person on board. If the City were to operate canoe rental, it would likely need to invest in life jackets. Vests cost approximately $25.00 to $70.00. There are more costly life vests on the market, but many vests seem to fall within this range. Storage racks- $200, primarily from in-kind services and materials. Licenses- $11.50 for non-motorized watercraft between 9' and 19' long owned by nonprofit organizations. Statute §86B.301 Subd. 2 (9) exempts non-motorized watercraft nine feet in length or less from requiring licensure. Racks-Operating a rental service will also require somewhere to store the City-owned canoes. Superintendent of Parks Paul Olson has noted that racks could be built in house at a cost of about $200 per rack unit. !J. Rental start-up- Assuming 4 canoes available initially for equipment rental at the pilot site. Low Estimate Canoe $500 X 4 $2,000 Paddles' $14.99 X 10 $149.90 Life Vests $25 X 10 $250 Licenses $11.50 X 4 $46 TOTAL $2,445.9 High Estimate Canoe $2000 X 4 $8000 Paddles $40 X 10 $400 Life Vests $70 X 10 $700 Licenses $11.50 X 4 $46 TOTAL $9146 On-Site Staff - For canoe rental, staff may be on-site to administer the distribution of canoes and regulate the use, in the manner of skating rinks and the Trapp Farm sledding hill. This is not required by the League of Minnesota Cities Insurance Trust (LMCIT), but may be a consideration when estimating startup cost. Based on the current pay schedule, entry level pay at facilities like skating rinks or Trapp Farm will be $6.90. Estimate 4 hours of operation Monday through Thursday, 6 hours on Friday, eleven hours on Saturday and Sunday, totaling 44 staffed hours for the week, $303.6 per week for each staff member. If a rental facility were operable from May 1 to Labor Day, that's approximately 18 weeks of operation. Table 3 shows the estimated costs to staff a canoe rental facility based upon the previous factors. # Staff Number of Pay rate Total on-site weeks 1 18 $6.90 $5,464.80 2 18 $6.90 $10,929.60 3 18 $6.90 $16,394.40 Startup Costs of Canoe Storage- Staff will not be on-site, so these costs are nil. Since the site is not staffed, storage space renter could sign a "Safety Waiver" with language such as "I, the undersigned, understand that state law requires one lifejacket or lifesaving flotation device per person on board canoe at all times." A waiver could also include language about dangers and unlawfulness of operation of watercraft under the influence of drugs or alcohol. The waiver could be signed at the time of the rental contract before a storage slot is assigned. For easily lost items such as life vests and paddles, the calculation is 2 per boat, plus 2 replacement to have on hand. /2 . Cost to construct the actual racks is estimated to be around $200 per rack set, each set fitting about six canoes. This cost includes materials and in-kind services provided by Parks Maintenance staff. DISCUSSION and ALTERNATIVE OPTION Given the results of the scoping survey, operation of a canoe rental service- especially staffed service, would not recover cost of startup and operation. It is staffs belief that purchase of canoes should be directed toward programmed use. Costs could eventually be recovered in user fees, and eliminates the need to provide on-site staff to operate rental. City owned canoes could then be available, when not being used in recreation programming, for group rental. Group rental could be handled out of City Hall rather than providing on-site staff, thus eliminating staff costs. SUMMARY Given the information regarding startup costs, the question boils down to whether canoe services are intended to be a revenue generator or solely an additional service to the community. Costs to construct storage racks could be recovered quickly- examining revenue from canoe rental indicates this does not generate a great deal of income. Canoe storage may generate more revenue, recover its cost, and provide an extra service for Eagan residents at low startup cost and minimal operational expense. Canoe use for programming may cover startup costs through user fees, and may allow for some reserved group rental when not being used for recreation programs. ALTERNATIVES FOR COMMISSION CONSIDERATION 1. Continue study based on questions presented by the APrC. 2. Recommend canoe storage pilot project at Moonshine Park. 3. Recommend canoe rental pilot project at Moonshine Park. 4. Recommend canoe purchase for programmatic use. Also recommend number of canoes to recommend for purchase. 5. Discontinue study and do not proceed with recommendation of pilot project. /3. Item: (244Sfud y Attachment # I• - Moonshine, Ark Fig M4 *er plan W 41 "Pk lz/ 4-1 d)j 'i Mo. sell QDQ) Item: ertnoe 5 *de, Attachment #,Z:- C4noe, &I its Attachment 1: Canoe Basics GUPJ AL'E ST J SEAT ( SEAT DECK STERN BOW (Remi MdPd SF IAL t OCATIO tU NAME PLATE AFT T"HWA JIP CARRYING YO! Length Longer canoes will have greater hull speed, will track better, and will have greater potential for carrying capacity. Shorter canoes will be more maneuverable and lighter in weight. Width Widths, or beams as they are called, are given in two measurements; the beam at the gunwale and the beam at the 4" waterline. The 4" waterline beam has the greatest influence on performance. Wide beamed canoes offer great stability but may be somewhat slow. Narrow canoes may be less stable but afford better efficiency and hull speed. Depth Greater depth allows for increased carrying capacity and better water shedding ability. However, deep canoes can be harder to handle in windy conditions and will be heavier. The shape of the bottom of the canoe and how it blends with the sides will influence its performance. Stability of a canoe is affected greatly by its cross section. Entry Lines The shape of the bow where it cuts the water will have an effect on the canoe's performance. A very sharp, knife-like entry will cut through the water easily and provide efficiency. A blunt bow will add fullness and give buoyancy in waves, thus a drier ride. Symmetry Symmetrical canoes have identical ends, bow and stern. Symmetrical canoes offer more versatile designs and convert more readily from tandem to solo. Asymmetrical canoes are usually designed for a particular specialty. Flat bottom Flat bottom canoes offer great initial stability. That is, they feel very secure on calm water. Flat bottom canoes are great for the sportsmen and general recreationalists looking for steadiness. Shallow arch bottom y ~E t Shallow arch bottom canoes have less initial stability but good secondary stability. As the canoe is leaned, it will balance on its side and resist further tipping. Shallow arch canoes work well in waves and whitewater. Shallow arch bottom canoes offer the best all-around performance. Round bottom Round bottom canoes have great secondary stability but very little initial stability. They are designed for speed and efficiency. Round bottom canoes are usually fast, specialized canoes. Keels A keel will help tracking in short canoes and will help the canoe's resistance to crosswinds. Keels also work well on canoes used with outboard or electric motors, as they decrease sideslipping. A keel would not be preferred on a canoe used in whitewater or situations where quick maneuvers are essential. Flare, Tumblehome, Straight-sided The sides of the canoe can have flare, tumblehome or be straight-sided. Flare will shed water well and increase stability. Tumblehome gives a narrower beam at the gunwales and allows for easier paddling, however stability will be decreased. Straight-sided canoes are a compromise of the two. Keep in mind that many canoes will incorporate one, two, or all three of these in different areas of the hull. Purchase tips from Galyans.com t "What should your boat be made of? That depends upon where you will be paddling. If you expect to take your boat into shallow or rocky areas, consider a polyethylene boat. Boats made of polyethylene are fairly impact resistant and can take a few minor bumps. If you hit a rock in a composite boat, however, you're more likely to end up with a hole in your boat. Composite boats are good for the ocean, lakes and deep rivers where you'll encounter fewer obstacles. ?The shorter the boat, the more maneuverable it will be. So you will want a short boat for riding whitewater and rivers where you need to make a lot of quick turns. The longer the boat, the easier it will glide in a straight line. So you'll want a long kayak for making longer trips with less turns. The longer boat will also offer more storage space for camping supplies." parlci & recreation MEMO city of eagan TO: Tom Hedges, City Administrator CC: Ken Vraa, Director of Parks and Recreation, Mike Ridley, Senior Planner Marilyn Wucherpfennig, Planning Aide Gene VanOverbeke, Administrative Services Tom Colbert, Public Works Director Eric Macbeth, Water Resources Director Gregg Hove, City Forester Paul Olson, Parks Superintendent Jeff Asfahl, Recreation Superintendent Cherryl Mesko, Parks and Recreation Office Supervisor FROM: Beth Wielde, Research & Special Projects, Parks and Recreation DATE: June 17, 2002 SUBJECT: Advisory Commission Action, June 17, 2002 Regular Meeting The following issues were brought before the Advisory Parks Commission for action during their regular meeting on June 17, 2002. The information is listed under its appropriate agenda item. Consent Agenda Anchor Bank This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action The APrC voted unanimously to approve the Consent Agenda. Thorpe Woodland Gardens 2nd Addition- Tilsen Homes, Inc. This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action I:\PARKS & RECREATION\Advisory Parks Commission\Monthly Meetings\July Meeting\June Meeting Action.doc The APrC voted unanimously to approve the Consent Agenda. Harland Langstraat This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Staff noted that this issue has been before the Commission before to recommend acquisition (later approved by the City Council), and the land subdivided with the intent of City acquisition. Commission Action The APrC voted unanimously to approve the Consent Agenda. Waters Edge- McDonald Construction This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action The APrC voted unanimously to approve the Consent Agenda. Eagan Heights Townhomes 3rd Addition- Diedrich Builders, Inc. This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action The APrC voted unanimously to approve the Consent Agenda. Greyhawk- Ark Gergen & Associates This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action The APrC voted unanimously to approve the Consent Agenda. Old Business Gift of Mary's Children Water Quality/ Wetlands Update Staff discussed the wetlands issues brought up during the Gift of Mary's Children's Home plat discussion at the May APrC meeting. After contacting the City Attorney, it is clear that the WCA public comment period and the City's plat review process need not have concurrent "end I:\PARKS & RECREATION\Advisory Parks Commission\Monthly MeetingsUuly MeetingUune Meeting Action.doc dates." Council can, by law, make a decision about the plat before the WCA public comment period is through (June 24, 2002). However, although platting can be completed, development must wait until the permit to grade, with all its requirements, is approved. Staff also discussed the outcome of the Technical Evaluation Panel (TEP) review. Given new information about frontage road placement on the property, it is likely the TEP team will need to review the plat again. Commission Action This item is for information only. No action was required. Covington Townoffice Park Item was deferred during the May meeting to give the applicant time to make required revisions to the plat. The applicant had not submitted a revised plat by June 17, 2002. Commission Action Based on the lack of a revised plat and no contact by the applicant, the APrC moved to deny recommendation of the Covington Townoffice Park plat. All present members voted unanimously. New Business Canoe Rental Survey Staff presented findings of a scoping study conducted to determine the prevalence of canoe rental or canoe storage offered by Minnesota cities. It was found that such amenities are not commonly offered. Canoe rack rentals (self storage) appears to be a greater revenue generator than canoe rentals, which in all cases were found to be handled on-site and requires staffing. Average rental revenue for the 7 responding cities (out of 119) is $380 to $400 per year. Average revenue for canoe storage racks is $7,199 (including Minneapolis) and does not require staffing. Popularity of canoe rental varies among the seven respondents. Commission Action The Commission moved that the study continue, looking in to: • Both options (rental and racks) as they may pertain to Moonshine Park, • Conduct field observations at Eagan lakes to determine possible usage, • Determine how other municipalities enforce life jacket regulations, • Look in to State Park regulations regarding canoes, • Contact LMCIT for loss control information regarding both options, • Determine startup costs for canoes and canoe racks, and • Determine whether it would be possible for the City to own canoes for its own programmed use, then rent them out to groups at request, rather than have them available for general rental. I:\PARKS & RECREATION\Advisory Parks Commission\Monthly Meetings'uly Meeting\June Meeting Action.doc Other Business and Reports There were several items under Other Business and Reports. These items required no action unless otherwise indicated. 1. Program Update- Sonya Rippe- presented under Superintendent's Update 2. Program Update- Holly Champlin- presented under Superintendent's Updated 3. Subcommittee Updates 4. Community Center Update 5. Set Workshop to Discuss Alternative Funding: The workshop was set for Thursday, June 27th at 5:00. Location to be determined. Exhibits Associated with Agenda Items To view the exhibits associated with the agenda items, including plat maps, relevant documents, or site plans, see Beth Wielde in the Parks and Recreation Department at extension 144. Minutes of the June 17, 2002 Meeting To obtain minutes of the Advisory Parks Commission meeting, contact Cherryl Mesko in the Parks and Recreation Department at extension 661. I:\PARKS & RECREATION\Advisory Parks Commission\Monthly Meetings\July MeetingUune Meeting Action.doc Date: July 15, 2002 Agenda Item: H-1; Canoe Study Action 7? r Information X 4( City of Eagan MEMO Attachments X 1. Moonshine Park Master Parks and Recreation Plan 2. Canoe Basics AGENDA ITEM: H-1; CANOE STUDY TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Phase II of Canoe Rental/ Canoe Storage Survey, Detailing Specific Operation Questions Pertinent to an Eagan Operation. BACKGROUND In June of 2002, the APrC was presented with scoping data for canoe rentals and canoe storage space rentals around the state. Statistics show that municipal operation of canoe rental is rather uncommon in the state, typical operations are private. Canoe storage space, too, was rare, however, the cities that operated it report that they are well used. Given the information in the scoping survey, the APrC directed staff to investigate the matter further. There were seven areas for staff to pursue, including insurance issues, life jacket regulations, potential use, and startup costs. ANALYSIS 1. HOW BOTH OPTIONS RELATE TO MOONSHINE PARK- Attachment 1 shows the Moonshine Park Master Plan layout, including a section allotted for canoe rental (which could also serve as a canoe storage area). At the June APrC meeting, this site was mentioned as a potential pilot project. The Master Plan indicates this location is available for this type of service. Canoe rental operations, however, would require construction of a secure storage facility and cash area which provides some shelter/shade for attendants. Storage racks would not require this type of structure. Racks could be placed along LeMay lake and rack renters could come and go during normal park hours. 2. FIELD OBSERVATION, EAGAN LAKES AND LAKES W/ EXISTING CANOE RENTALS- Staff determined that the best method to determine canoe use on Eagan lakes, rather than a new observation period, is to ask those who are constantly out on Eagan's lakes. Water Resources staff, who frequently conduct fieldwork on Eagan's water bodies, can provide a more comprehensive observation than a single staff member doing a hit-or-miss study of area lakes. Water Resources staff has noticed moderate use during fieldwork on Eagan lakes. Canoes have been spotted on Thomas Lake, most recently two different small groups bringing a q. canoe to paddle around on. Water Resources staff has not noticed a specific pattern of canoe use, but noted that they do get inquiries from people who wish to fish from canoes. Staff believes that some of the use may happen after working hours, and thus has not been observed on the lake. "3. STATE PARK REGULATIONS REGARDING CANOES- The DNR Boating Guide provides a comprehensive overview into the state regulation for operation of all watercraft on Minnesota waters. The guidelines include a section for overseeing watercraft rental operations. This guide provides a summary of statutory law as it applies to watercraft of any type that operate on any Minnesota lakes, including lakes in Eagan. Summing up the pertinent information covered in the Boating Guide: • (CleowtternL?n&1ongeLmusLbeiicensed. • (Persons under 18 years of age must show their watercraft operators permit before renting a watercraft. The permit number must be recorded by rental operator on a LDNR-issues form and kept on file for 6 months. • "Rental operators must provide required safety equipment and a copy of the personal watercraft laws free of charge, as well as instruction on laws and operation of the craft." • (Rental operations must keep a signature record of each person who rents watercraft. A copy of the DNR Boating Guidelines will be provided at the July 15 meeting. Boating Guides are also available free of charge from the DNR at www.dnr.state.mn.us, or by calling (651) 296-6157. LIFE JACKET REGULATIONS, STATE REGULATIONS AND EXISTING ENFORCEMENT- Canoes, designated as "watercraft" under Minnesota Statutes §86B.005, require at least one personal flotation/ lifesaving device for each person on board. Owners/ operators of rental watercraft are responsible for providing life jackets or personal flotation devices for each person on board, per §86B.501 Subd.2, Personal Flotation and Lifesaving Devices. Thus, by Minnesota law, the City would be required to provide life jacket or personal flotation devices to any renter or city-owne canoe user. 5. LMCIT LOSS CONTROL RECOMMENDATIONS- On July 1, staff contacted Ed Lucz of LMCIT contacted regarding insurance issues pertaining to canoe rental and storage racks. Canoe Rentals • Rental activities are covered under the City's General Liability policy, There is a charge per one hundre non-motorized boats per year, about $20 per canoe per annum. • Staff would not be required if eo le can omewhere like City Hall or the ommumty Center to sign out a key to unlock the canoe at a si e. /d • LMCIT does recommend that an advisory document be created for the renter to sign that outlines rules, who may use the canoe (LMCIT recommends a limit such as age, identification on the rental request, and someone who has read and signed the advisory). • LMCIT recommends requiring approved life vests be worn while in the canoe. • While it may be appropriate to require canoes to stay within staff sight, to facilitate rescue, this may not be realistic, especially when renting to adults. Thus, LMCIT does not require this. Canoe Storage- • Storage activities are covered under the City's General Liability policy. • There are no specifications for the construction of the canoe racks, but they need to be structurally sound, provide for ease of loading and unloading i.e. they should not be built too high), and located out of pathways, trails, bike paths, etc. where they may interfere with other activities. General • Claims have primarily come from high winds blowing canoes off racks and onto vehicles, homes, etc. 6. STARTUP COSTS FOR RENTAL AND STORAGE- Canoes, City owned- Canoes cost between $500 to $2,000 (priced at Galyan's, REI, and Cabela's. Other sources showed products that fall within this range). Average was $850. It may be possible to acquire second-hand canoes from agencies such as summer camps or resale equipment outlets at a lower cost, estimated $300 per canoe. Canoes average 14.25' long (thus requiring licensure), weigh an average of 59.3 lbs, and carry an average of 750 lbs. Canoe basics, provided by a canoe manufacturer, are shown in Attachment 2. Paddles- $14.99 to $40.00 each Life Vests- State law requires operators of watercraft rental facilities to provide at least one flotation/ life jacket to each person on board. If the City were to operate canoe rental, it would likely need to invest in life jackets. Vests cost approximately $25.00 to $70.00. There are more costly life vests on the market, but many vests seem to fall within this range. Storage racks- $200, primarily from in-kind services and materials. Licenses- $11.50 for non-motorized watercraft between 9' and 19' long owned by nonprofit organizations. Statute §86B.301 Subd. 2 (9) exempts non-motorized watercraft nine feet in length or less from requiring licensure. Racks-Operating a rental service will also require somewhere to store the City-owned canoes. Superintendent of Parks Paul Olson has noted that racks could be built in house at a cost of about $200 per rack unit. Rental start-up- Assuming 4 canoes available initially for equipment rental at the pilot site. Low Estimate Canoe $500 X 4 $2,000 Paddles' $14.99 X 10 $149.90 Life Vests $25 X 10 $250 Licenses $11.50 X 4 $46 TOTAL $2,445.9 High Estimate Canoe $2000 X 4 $8000 Paddles $40 X 10 $400 Life Vests '$70 X 10 $700 Licenses $11.50 X 4 $46 TOTAL $9146 On-Site Staff - For canoe rental, staff may be on-site to administer the distribution of canoes and regulate the use, in the manner of skating rinks and the Trapp Farm sledding hill. This is not required by the League of Minnesota Cities Insurance Trust (LMCIT), but may be a consideration when estimating startup cost. Based on the current pay schedule, entry level pay at facilities like skating rinks or Trapp Farm will be $6.90. Estimate 4 hours of operation Monday through Thursday, 6 hours on Friday, eleven hours on Saturday and Sunday, totaling 44 staffed hours for the week, $303.6 per week for each staff member. If a rental facility were operable from May 1 to Labor Day, that's approximately 18 weeks of operation. Table 3 shows the estimated costs to staff a canoe rental facility based upon the previous factors. # Staff Number of Pay rate Total on-site weeks 1 18 $6.90 $5,464.80 2 18 $6.90 $10,929.60 3 18 $6.90 $16,394.40 Startup Costs of Canoe Storage- Staff will not be on-site, so these costs are nil. Since the site is not staffed, storage space renter could sign a "Safety Waiver" with language such as "I, the undersigned, understand that state law requires one lifejacket or lifesaving flotation device per person on board canoe at all times." A waiver could also include language about dangers and unlawfulness of operation of watercraft under the influence of drugs or alcohol. The waiver could be signed at the time of the rental contract before a storage slot is assigned. For easily lost items such as life vests and paddles, the calculation is 2 per boat, plus 2 replacement to have on hand. /2 . Cost to construct the actual racks is estimated to be around $200 per rack set, each set fitting about six canoes. This cost includes materials and in-kind services provided by Parks Maintenance staff. DISCUSSION and ALTERNATIVE OPTION Given the results of the scoping survey, operation of a canoe rental service- especially staffed service, would not recover cost of startup and operation. It is staffs belief that purchase of canoes should be directed toward programmed use. Costs could eventually be recovered in user fees, and eliminates the need to provide on-site staff to operate rental. City owned canoes could then be available, when not being used in recreation programming, for group rental. Group rental could be handled out of City Hall rather than providing on-site staff, thus eliminating staff costs. SUMMARY Given the information regarding startup costs, the question boils down to whether canoe services are intended to be a revenue generator or solely an additional service to the community. Costs to construct storage racks could be recovered quickly- examining revenue from canoe rental indicates this does not generate a great deal of income. Canoe storage may generate more revenue, recover its cost, and provide an extra service for Eagan residents at low startup cost and minimal operational expense. Canoe use for programming may cover startup costs through user fees, and may allow for some reserved group rental when not being used for recreation programs. ALTERNATIVES FOR COMMISSION CONSIDERATION I . Continue study based on questions presented by the APrC. 2. Recommend canoe storage pilot project at Moonshine Park. 3. Recommend canoe rental pilot project at Moonshine Park. 4. Recommend canoe purchase for programmatic use. Also recommend number of canoes to recommend for purchase. 5. Discontinue study and do not proceed with recommendation of pilot project. /3. -~r-° val ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JUNE 17, 2002 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on June 17, 2002 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark Filipi, Elizabeth Perry, Dorothy Peterson, and John Rudolph. Commission members Pletcher and Williams were not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; CJ Lilly, Parks Planner; Beth Wielde, Research and Special Projects; Holly Champlin, Preschool Program Coordinator; Sonya Rippe, Sports Program Supervisor and Chenyl Mesko, Recording Secretary. APPROVAL OF AGENDA Terry Davis moved, Joseph Bari seconded with all members voting in favor t accept the agenda as presented. APPROVAL OF MINUTES OF MAY 20, 2002 Dorothy Peterson moved, John Rudolph seconded with all members voting in favor to accept the minutes of the May 20, 2002 meeting as presented. VISITORS TO BE HEARD Jack Conrad addressed the Commission on behalf of the Friends of Patrick Eagan Park. He noted that the group is a non-profit citizens' organization dedicated to the preservation of Eagan's expansive and environmentally sensitive green space. Mr. Conrad distributed and reviewed the group's mission statement and focused on their goal of educating and encouraging citizens of the importance of establishing the Eagan Core Greenway. Specific areas were identified that might make up this greenway connecting to the northern border of Lebanon Hills Regional Park. Mr. Conrad suggested that Eagan has the opportunity to be a model to other communities for preserving valuable green space. He also noted that the properties provide an opportunity for public/private partnerships and identified several potential partners that might be interested in helping to preserve this greenway. Mr. Conrad noted that the group wanted a more dedicated focus to preserving property. They have asked the City Council to conduct a local open space survey and consider holding the first option to buy Patrick McCarthy's property so that it can be incorporated into the greenway. They hope to work cooperatively with the City and other partners to preserve the properties identified in the Eagan Core Greenway. Commission Members thanked Mr. Conrad for the passion the group has shown to preserve some of the remaining open space that still exists in the city. As a point of clarification, Mr. Conrad was asked if this group was separate from the PEPCE group or if they are the same. Mr. Conrad responded that although they share very similar ideas the groups are quite separate. Commission Members asked Mr. Conrad to keep them updated on the status of the survey and their efforts to preserve open space. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Items highlighted by Superintendent of Recreation Asfahl included updates on summer softball and fall adult sports, Evenings in the Park, Golden Gaitors Walking Club, preview weekend for Cascade Bay, youth sports tournaments, the joint development of a teen booklet, summer staff training, the beginning of summer park programs, an open house for summer program participants and the circus recently held in the Civic Arena.. Items highlighted by Superintendent of Parks Olson included the status of the DNR Metro Greenways program grant application, the establishment of a BMX bike area in Pilot Knob Park, the one-year anniversary of the grandfather oak, the first phase of installing the new skate park at Lexington Diffley, remodeling of the Moonshine Park house, resolution of environmental impacts at North Park, and storm mitigation work within parks. Advisory Parks Commission Minutes of Regular Meeting of June 17, 2002 Page 2 PROGRAM UPDATE - SONYA RIPPE, SPORTS PROGRAM SUPERVISOR Sports Program Supervisor Rippe provided a very in-depth presentation of the adult sports and concessions programs from September, 2001 through June 2002. She included a review of programs offered during the fall, winter and summer and included programs being offered in the fall of 2002. Her presentation touched on the numbers of participants over the past year as well as the inclusion of the concessions trailer into the already existing concessions operation at athletic facilities. PROGRAM UPDATE - HOLLY CHAMPLIN, PRESCHOOL PROGRAM COORDINATOR Preschool Program Coordinator Champlin shared the extensive pre-school program offerings by providing a background of programs, how they've grown and the specific programs that are available for participants. She reviewed several highlights covering fall 2001, winter, spring and summer 2002 and shared fall program offerings. The planning and implementation of the mobile puppet wagon, which has become the responsibility of Champlin's position was also described. Coordinator Champlin concluded her presentation with an overview of growth and changes for the future. CONSENT AGENDA Dorothy Peterson moved, N. Mark Filipi seconded with all members voting in favor to make the following recommendations to the City Council: 1. Anchor Bank 4 This proposal will be responsible for a cash dedication in lieu of ponding. 2. Thorpe Woodland Gardens 2nd Add - Tilsen Homes, Inc. 4 This proposal will be responsible for a cash parks dedication. 4 This proposal will be responsible for a cash trails dedication. 4 This proposal will be responsible for a cash dedication in lieu of ponding. 4 Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 4 The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 3. Waters Edge - McDonald Construction 4 This proposal will be responsible for a cash parks dedication. 4 This proposal will be responsible for a cash trails dedication. 4 This proposal will be responsible for a cash dedication in lieu of ponding. An Individual Lot Tree Preservation Plan will be required for Lot 11 at the time of building permit application. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 4. Eagan Heights Townhomes 3rd Addition - Diedrich Builders, Inc. 4 This proposal will be responsible for a cash parks dedication. 4 This proposal will be responsible for a cash trails dedication. This proposal will be responsible for a cash dedication in lieu of ponding. The applicant will fulfill tree preservation mitigation through the installation of eighteen (18) Category B trees. Advisory Parks Commission Minutes of Regular Meeting of June 17, 2002 Page 3 4 Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) sail be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 4 The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 5. Grayhawk Townhomes - Mark Gergen & Assoc. 4 This proposal will be responsible for a cash parks dedication. 4 This proposal will be responsible for a cash trails dedication. 4 This proposal will be responsible for a cash dedication in lieu of ponding. The applicant will fulfill tree preservation mitigation through the installation of twenty-one (21) Category A trees. A revised Tree Mitigation Plan will need to be submitted addressing the following recommendations: 1. Place tree mitigation trees in more "natural" areas, (around ponds or along external property lines) while reserving "plantable" areas along roads and between buildings for landscape requirement trees. 2. Don't use coniferous trees (spruce or pine) near buildings, vehicle intersections, and trails. These trees will grow to a mature width, at the base, resulting in sight line and/or physical space problems. 3. Indicate on the Tree Mitigation Plan (and the Landscape Plan) which tree species, and their caliper, will be utilized. The submitted plan indicates only that coniferous trees and deciduous trees will be installed. Acknowledge that the applicant will preserve tree #45 by transplanting it to an area near the west pond. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) sall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. OLD BUSINESS GIFT OF MARY WATER QUALITY/WETLANDS UPDATE Water Resources Coordinator Macbeth explained that during the May Advisory Commission's review of the Gift of Mary's Children proposal, a question arose regarding the public comment period for Wetland Conservation Act administration when it coincides with the plat review process. The main issue was whether the City could go forward with the plat review process before the WCA public comment period is complete. Macbeth reviewed the information provided by the City Attorneys, whose opinion is that they are independent processes and can run separately. Macbeth followed up by reviewing the timeline anticipated for the concurrent review of this project. It was noted that there have been some changes to the plan reviewed in May. The plan initially did not include a frontage road on the southern portion of the site. The change in the plan requires the school location to move to allow for the road, will impact the wetlands to the southwest and will not be able to be mitigated on site. Macbeth then reviewed the circumstances under which a new application would need to be submitted. Coordinator Advisory Parks Commission Minutes of Regular Meeting of June 17, 2002 Page 4 Macbeth discussed the value of the TEP (Technical Evaluation Panel) review on June 3 in providing an analytical review of the complex water quality/wetland issues pertaining to this development. Macbeth continued that once all the information is compiled, the City will be required to review the TEP recommendations as part of their final development review. It was noted that there may be changes in the plan submitted prior to the Council's next review, however, staff has not seen anything to date. Member Peterson asked if the applicant would need to start the review process over if changes are made to the plat. Macbeth responded that was an option although they might simply consider a different footprint that would not impact the wetlands to the southwest. COVINGTON TOWN OFFICE PARK Commission Member Rudolph reminded the Commission that they had deferred the review of this development proposal pending receipt of further tree mitigation information. Director Vraa noted that the developer has indicated that they intend to withdraw this item from the June 18 City Council meeting, however written notification has not been received. Director Vraa explained that the Advisory Commission should make a formal recommendation for this development should the developer choose to continue through the process with the City Council on June 18. Following a brief discussion, John Rudolph moved, Joseph Bari seconded a motion to deny this proposal until further information on tree mitigation is received. NEW BUSINESS CANOE RENTAL SURVEY REPORT Director Vraa introduced this item noting that that during the master planning process for Moonshine Park, an area was identified for canoe racks. This led to several questions about whether or not programming canoe- related activities should be pursued. Vraa noted that a brief survey was sent statewide to determine which municipalities offer such services. Researcher Wielde provided an overview of the survey that was conducted including the cities that responded to the survey and how many of them offered canoe rental and/or storage. It was noted that the vast majority (91%) did not offer canoe services. Wielde then reviewed the communities offering canoe services and shared their fee structures and operation. Following her presentation, she provided several alternatives for the Commission to consider. Member Rudolph reminded the Commission that they have moved forward with new park amenities on a trial basis to see how the public responds to them and suggested the same approach for canoes at Moonshine Park. Member Filipi suggested checking with the State park system for their rates and also to see what liability issues there might be with this venture. Researcher Wielde noted that she would follow-up with the LMCIT regarding insurance. Several options were suggested by Commission Members including providing a rack for storage and/or work with a private vendor to supply rental canoes, offer canoeing when there in a reservation at Moonshine Park, or discontinue the study but add this to alternative funding discussion, . Following further brief discussion, Dorothy Peterson moved, Terry Davis seconded with all members voting in favor to continue the study on canoe rental/storage/lifejacket/liability to be incorporated into later discussions. Advisory Parks Commission Minutes of Regular Meeting of June 17, 2002 Page 5 WATER RESOURCES UPDATE Water Resources Coordinator Macbeth invited anyone interested to a brown bag lunch and presentation by the University of Minnesota on June 20. He added that the 2002 fishing guide is being distributed and that weed harvesting is currently underway at Fish Lake. Member Rudolph asked if any of the area lakes had been stocked. Macbeth responded that neighbors near Holz Lake had recently stocked it with 6 inch and 12 inch bass. Member Danner asked the status of the rainwater garden at Cedar Pond Park. Macbeth responded that work will continue on that site with supplemental plantings. He noted also that there had been some vandalism at this site. OTHER BUSINESS AND REPORTS SUBCOMMITTEE UPDATES The Recreation Subcommittee met to explore ideas to discourage the use of tobacco in recreational settings. Superintendent Asfahl provided a meeting summary indicating that the subcommittee felt they should send a strong message to support a tobacco and alcohol free environment for youth participating in recreational activities. Member Perry added that this would simply bring awareness to the public through signage. Member Rudolph reiterated that the subcommittee wanted to be an advocate for a healthy environment for youth. Member Peterson asked if the Advisory Commission has the authority to set this policy or does the City Council need to make that decision. Director Vraa responded that if this were to be an enforceable policy it would need to be part of an ordinance, which the City Council would have to authorize. Member Perry opined that the subcommittee was simply asking for awareness and voluntary compliance. Member Filipi agreed with the idea but suggested the inclusion of tobacco, alcohol and drug free in the signage. Member Belfiori suggested staying away from the designation of "free zone" as it might imply a tie to an ordinance and/or a specific area. He suggested that the general verbiage should remain educational only. The recommendation of the Recreation Subcommittee was to continue looking at verbiage options for tobacco free/alcohol free/drug free signs, to get a sample of signs offered by CAFE and bring information back to the Advisory Commission in July. Member Peterson noted that the Natural Resources Subcommittee recently visited 8 parcels of land and used the predetermined criteria to help evaluate their ranked priority for potential acquisition. Peterson added that there are 10 parcels left to review and that the subcommittee will report back to the Advisory Commission with the results of their review. COMMUNITY CENTER UPDATE Director Vraa stated that work has slowed down because of the recent rain. He added that the bandshell footings and foundation have been poured and that work should progress quickly. Vraa added that storm sewer, curb and gutter and other Central Parkway construction will begin shortly making this an extremely busy construction site. SET WORKSHOP TO DISCUSS ALTERNATIVE FUNDING A workshop to discuss alternative funding was scheduled for Thursday, June 27, 2002 at 5:00 p.m. at the Eagan Municipal Center. Advisory Parks Commission Minutes of Regular Meeting of June 17, 2002 Page 6 ROUND TABLE Member Danner asked if the CIP could be revisited. Member Rudolph suggested that there be an update at a subsequent meeting. Member Rudolph suggested that all members provide staff with their e-mail address. Member Danner reminded Commission Members and the public that donor bricks to be placed in Central Park are still available for purchase from the Lioness group. ADJOURNMENT With no further business to conduct Dorothy Peterson moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:25 p.m. Secretary Date