09/16/2002 - Advisory Parks & Recreation Commission
Tour of
AGENDA
ADVISORY PARKS COMMISSION • Moonshine Park
EAGAN, MINNESOTA
Meet at City Hall, upper level
Monday, September 16, 2002 parking lot at 6:00 pm
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of August 19 2002 7:04 pm
D. Visitors to be Heard
(1) John Ward -Sierra Club 7:05 pm
(2) Nancy Schouweiler 7:10 pm
E. Superintendent's Update and Department Happenings Pages 3-5 7:15 pm
(1) Recreation Program Update - Paula Nowariak Pages 7-12 7:25 pm
(2) Recreation Program Update - Colleen Callahan Pages 13-16 7:40 pm
F. Consent Agenda
(1) Vogelpohl Addition Pages 17-18 7:55 pm
G. Development Agenda
(1) Centennial Ridge - Manley Land Development Pages 19-21 7:56 pm
H. Old Business
(1) Tobacco Free Recreation Update Pages 23-24 8:10 pm
I. New Business 8:25 pm
J. Water Resources Update 8:26 pm
K Other Business and Reports
(1) Thomas Woods Trail Pages 25-26 8:30 pm
(2) Subcommittee Updates 8:40 pm
(3) Community Center Update 8:45 pm
(4) Communications -Disc Golf Page 27 8:50 pm
L. Round Table 8:55 pm
M. Adjournment 9:00 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national ongin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event I fa notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
October :E4, 2002
ADVISORY PARKS COMMISSION
2002 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
11 18 15 20 17 15 19 16 14 18 16 ?
Joseph Bari X X X X X X X
Phil Belfiori (alternate) X X X X X X X
Margo Danner x x x x x x x
Terry Davis (Vice Chair) X X 0* 0 X X X
N. Mark Filipi x X X X X X X
Elizabeth Perry x X x x x x 0*
Dorothy Peterson (Secretary) 0* X X X X X X
Richard Pletcher x X X X 0 X X
John Rudolph (Chair) X X X X X X X
Melvin Williams x X 0 X 0 X X
X = present O = absent O` = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee
John Rudolph N. Mark Fiiipi Dorothy Peterson
Melvin Williams Phil Belfiori Joseph Bari
Elizabeth Perry Terry Davis
Richard Pletcher Margo Danner
UPCOMING MEETINGS: OPEN ISSUES
2. Review impact of future trends on facilities and services
4. Tabonna 489 PORGY e# V964h fieldS
ADVISORY PARKS COMMISSION
2002 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 yr.1999)
Eagan, MN 55121 (3 yr. 2002) fbadl@juno.com
PHIL BELFIORI 2002 651-905-0293 (H) 1/2003
3671 Canary Way (t yr. 2002) 651-297-8026 (W)
Eagan, MN 55123 (Alternate) Phil.Belfiori@BWSRstate.mn.us
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS 1997 651-452-2635 (H) 1/2003
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. ) 452-2152 (Home fax)
terry.davis@stpaul.com
N. MARK FILIPI May, 651-602-1725 (W) 1/2004
836 Overlook Place 1997 mark.firpi@metcstate.mn.us
Eagan, MN 55123 13 yr• 1998)
3 .2001
ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W)
Eagan, MN 55121 Iperry64@hotmaii.com
DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 norsk4337@@juno.com
RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil
JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax)
Eagan, MN 55122 (3 yr. 1998) jrudolpheagan@hotmail.com
12 MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
Eaa@ci.eaga.mn.us agan.mn.us polson@ci.eagan.mn.us iasfahl@ci.eagan.mn.us
ve@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us
Phone #651-681-4661 (Cherryl's # after 4:30 p.m.) L7
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@ci. eagan. mn. us
Cherryl Mesko cmesko@ci. eagan. mn. us
Paul Olson poison@ci. eagan. mn. us
Jeff Asfahl iasfahl@ci.eagan.mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghove@ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Recreation Staff. -
Paula Nowariak poowariak@ci.eagan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hchamplin@ci.eagan.mn.us
Colleen Callahan ccalahan@ci.eagan.mn.us
Cascade Bay:
Aaron Hunter ahunter@ci. eagan. mn. us
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
Community Center:
Sandy Breuer sbreuer@ci.eagan.mn.us
MEMO
city of eagan
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, PARKS AND RECREATION DIRECTOR
DATE: SEPTEMBER 12, 2002
SUBJECT: SEPTEMBER 16, 2002 COMMISSION MEETING
This month the tour will take participating APiC members to Moonshine Park to see the progress of
the park and retreat center. Please meet at the east entrance at 6:00 p.m.
The regular meeting will begin at 7:00 pm and the agenda includes:
Item D: John Ward ofthe Sierra Club has asked to briefly address the Commission to make them
aware of an October bike event in Eagan. Dakota County Commissioner Nancy
Schouweiler will also be addressing the Commission with a brief update of the Farmland
Natural Area Referendum. She will be arriving from another meeting and may be a little
late.
Item E: Following Department Happenings by Superintendents Olson and Asfahl, Recreation
Supervisors Nowariak and Callahan will present an update of the summer programs
they supervise.
Item F: Vogelpohl Addition is the only Consent Agenda item and a staff report is included for
your review.
Item G: Manley Land Development's Centennial Ridge is the only development item for the
Commission to review for recommendations to the City Council
Item H: The Tobacco Free Recreation discussion is being brought back to the Commission as
requested. Superintendent Asfahl has provided background information for the
Commission to review before making a recommendation on how to proceed.
Item I: There are no New Business items for the Commission to review.
Item J: Water Resources Coordinator Macbeth will provide a brief overview of water resources
issues.
Item K: Superintendent Olson has provided a brief overview of a trails issue that the Commission
should be aware of. A letter is also included that requests park space for disc golf.
Subcommittees who have met since the August meeting may want to update the
Commission on their work efforts. A monthly update on the community center
construction will also be provided.
DEPARTMENT HAPPENINGS
SEPTEMBER 16, 2002
RECREATION DIVISION
1. Fall sports for adults are in full swing. The following is an overview of the fall programs:
o Fall softball is in the fourth week of the season. There are 82 teams participating at
Northview Athletic Fields on Monday through Thursday evenings.
o Touch football started on Wednesday, September 4 at Goat Hill Park. There are 8 teams
participating along with 5 seasonal officials working this program.
o Men's Basketball begins on Wednesday, September 11 at Black Hawk and Dakota Hills
Middle Schools with a total of 14 teams participating.
o Fall volleyball leagues started the first week of September at Black Hawk and Dakota Hills
Middle School and Deerwood Elementary School. There are 58 teams participating in the
Men's, Women's and Co-ed leagues on Tuesday and Friday evenings.
2. Northview Concessions is still open for operations during the fall softball season. There is one
more tournament to be held before the concession season wraps up. On September 28-29,
Northview will be host to the Fall Girls Fastpitch State Tournament.
3. Winter program planning has begun for the adult sports programs. Information will be available
starting September 30.
4. Preschool Programs began last week. There are 178 children registered in the fall session.
Participants will have the opportunity to take a trip to Sponsel's Apple Orchard in Jordan this
October.
5. A new Adapted Soccer Program has been well received in the community. With the help of parents
and school teachers, 32 participants have the opportunity to experience six weeks of soccer tailored
to their ability levels.
6. The annual Halloween Hodgepodge is coming up on Sunday, October 27 at Northview Park.
Participants will experience a Halloween playground of games, crafts and family activities early in
the evening, while older and braver souls will be frightened in the Terror Trail or listening to Tales
from the Graveyard.
7. Eagan seniors will be very busy this fall with the Senior Safety Camp, trip to Pine Tree Orchard,
Flanagan's Wake, and the Fall Harvest Ball, in addition to the regular programs and activities.
8. Friends of the Farm are gearing up for the 8th annual Lone Oak Days celebration. It is scheduled for
Friday Sept. 20 from 4-8 pm and Sat. Sept. 21 from 11-4. Participants will enjoy: hayrides, cow
milking (on the virtual cow), rope making, pony rides, barnyard animal petting zoo, bread baking,
spelling bee, pie eating and watermelon seed spitting contests, a variety of music, concessions,
Blacksmith demonstrations, and more. Admission is free.
9. Fall athletic programs are underway. Participation and use of the facilities is strong. Additionally,
there are several teams participating in fall baseball and softball leagues.
10. The Art and Humanities council is coming off a record summer of program participation. Every Art
House program offering was full and had waiting lists. The Art House Board of Directors is
planning a fall planning meeting aimed at addressing a plan for their future growth and
development.
11. Program personnel are well into their planning for the winter program offerings. The next Discover
brochure is scheduled for distribution to the community during the week of October 28.
12. Upcoming trips to Target Center are as follows: Dragon Tales Live! On October 11, Shrine Circus
on October 18 and Disney on Ice on December 5. All programs still have openings. Registration
deadlines are fast approaching.
13. A new trip offering for this fall is to a Minnesota Wild Hockey game on Thursday, November 14.
Registration deadline is on Friday, October 11. The Wild has a great group package. The trip cost
$16.00 and includes reserved seating, school bus transportation and a chaperone. Best of all you are
dropped off near the entrance gates. No parking hassels to worry about! Tickets are going fast.
14. Planning is underway for the winter brochure. Family and youth programs will be available for all
ages.
3
15. is also the time of year to plan the winter facilities and the programs that will be happening in
them. Check out the Winter Discover Brochure that will be distributed at the end of October for
details.
16. Applications are currently available for Winter Recreation Leaders. Application deadline is
November 1. Interviews will be happening during the month of October.
PARKS DIVISION
1. For the seventh consecutive year, Dakota County and the DNR have authorized a deer management
archery hunt in Lebanon Hills Regional Park. The reason for the hunt is to reduce the likelihood of
car/deer accidents, improve conditions for forest succession and reforestation, and reduce damage to
crops and landscapes. The DNR has determined that the desired maximum concentration of deer in
natural areas of the Twin cities is 15-25 per square mile. In March of 2001 the population in
Lebanon Hills was estimated at 18-23 per square mile. With the subsequent mild winters the current
population is estimated to be much higher. The hunt will be held Monday, Tuesday and Wednesday
mornings from October 28'x- December 0. The park will be closed to the public until noon on hunt
days. Many of the deer seen throughout Eagan reside in the park.
2. Park crews have begun work on the installation of new playground structures at both Lexington and
Slaters Acres Parks. Both projects include the installation of new perimeter walls, landscaping and
other site amenities. Completion of both is expected early this fall.
3. Staff working with a consultant have been reviewing the results of nearly 60 soil samples taken this
summer from throughout the park system. The goal of the project is to update the park fertilization
program by identifying fertilizer mixes that will address the current needs of the sites. While it is
unrealistic to develop a custom mix for each location, trends can be identified and general problems
addressed. It was interesting to note that several of the irrigated sites are in need of phosphorus. This
is most likely the result of several years of utilizing a no phosphorus mix, regular irrigation, a loamy
soil and lush growth. By encouraging the growth thick turf in park areas the need for chemical
weed control can be reduced.
4. The City has closed on the purchase of the Langstratt property. The property is located near the
western boundary of Patrick Eagan Park. Funding came from the Park Site Fund as part of the
approved 2002 CIP.
5. The two main soccer fields at Northview Park are being "rested" for the fall season. Park staff has
aerated, topdressed, over seeded and filled many low areas on both fields. In recent years, other
primary fields have been taken out of play for renovation with very good results. All primary users
were notified nearly a year in advance to allow them time to make alternative plans. The program
will be continued on park athletic fields on a rotational basis as year round use does take a toll.
6. The City Council has authorized staff to proceed with the preparation of plans and specifications for
"North Fields" (formerly known as North Park). The project, originally proposed for the 2002 CIP,
will now become part of the 2003 CIP. The project will include the construction of a parking lot and
storm drainage system, and the grading of a turf play field area large enough to accommodate four
regulation soccer fields or a variety of other field sports. A number of other improvements,
including irrigation, will be included as "add alternates" in the bid package. Staff is expecting to bid
the project by February of 2003. The fields could be useable by some time late in 2004 or early
2005, depending upon a number of variables-ie; weather.
7. Progress on the new Central Park pavilion continues at a slow but steady pace. The Contractor
remains optimistic that the project will* be completed late this fall, in time to prepare for use during
the upcoming winter season. All of the beams for the roof structure have been erected and most of
the utility work completed. Pouring of the concrete slabs, sheeting and shingling the roof; installing
hardware and fixtures, painting, staining and trim work remain. The parking lot will be this fall
installed as part of the Central Park Improvement project. Staff will be working the Engineering
Department to design and develop a sliding area that will be useable this winter. Because of some
awkward slopes, some grading and filling will be necessary though it will not impact the aesthetics
of the park.
8. Contracts have been awarded for both the Central Parkway and Cedarvale streetscape projects.
Work is expected to begin this fall with completion in 2003. Parks and Forestry staff have been
providing input through out the project and will assume the responsibility for maintenance upon
completion.
9. The City Council has requested that a master plan be prepared for Holz Farm. Funding for the
project was included in the 2002 CIP request however it had been "held" pending further review of
the need. The process of selecting a planning consultant and assembling back ground data could
possibly begin later this year with the project completed in 2003. The Friends of the Farm were very
involved in the process of identifying the need for the plan.
Date: September 16, 2002
Agenda Item: El; Recreation Program Update
Paula Nowariak
Action
Information N.
City of Eagan MEMO Aaarbmenta
Parks and Recreation
c\\
AGENDA ITEM: E-1; RECREATION PROGRAM UPDATE - PAULA NOWARIAK
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAULA NOWARIAK, RECREATION SUPERVISOR
ITEM DESCRIPTION:
1eworner 2002 Recreation programs, including specific programs, attendance and highlights.
BACKGROUND/HISTORY:
The summer of 2002 is over, and it's time to reflect on the youth and family recreation programs that
occurred over the past 3 months. There were many opportunities for youth to experience sports, games,
crafts, nature, drama, art and field trips. The following report provides a review ofthe summer.
PROGRAM REVIEW:
STAFF
During the summer of 2002, 35 staff provided recreation programs for the children of Eagan. There
were 19 returning staff, many in their 3'' and 4th years and 16 new staff. Many of the new staff were
college age leaders that brought a variety of experiences with them. Several staff members currently
teach during the school year and another group of staff are studying education in college. Staff
training was spread out over an entire week and culminated with an Open House for all summer
participants. A nice turnout of 300 people was able to meet the staff and find out the plans for the
summer.
Staff Breakdown by Years of Experience:
Year l: 16 staff
Year 2: 9 staff
Years 3-4: 6 staff
Years 5-8 4 staff
SUMMER IN THE PARK (SIP) and WAGONFUL O'FUN
There were almost 1000 participants in these two programs during the summer of 2002. The SIP
program increased by 19 while the Wagonful O'Fun increased by 24. There were several sites
(Mueller Farm, Northview, Skyhill and Walnut Hill) with slight decreases in attendance this year.
Captain Dodd, Ohmann, Rahn, Ridgecliff, South Oaks and Bridle Ridge saw steady or slight
increases in attendance. New sites added to the schedule were Slater Acres Park and Bur Oaks.
Slater Acres registrations and attendance was low, but not surprising in its first year. Bur Oaks was
originally advertised as a Wagonful O'Fun site, but because of high registrations was added to the SIP
schedule. Holz Farm was originally advertised as a SIP site, but was canceled because of low
registrations. Bridle Ridge Park continues to be the largest site with 126 registrations and an average
of 77 per day. The biggest daily attendance was 107 participants.
Registration and attendance averages will again be evaluated for the summer of 2003. Staff will
continue to monitor every site and to make sure that sites are spread across the city.
1.
Field trips were again very popular. Thursday afternoons brought participants to Skateville, Cascade
Bay, Movie Fun and the Summer Blast. The Summer Blast was a carnival atmosphere held in the
Civic Arena's indoor park. It was a great site for all the events that were going on. A fishpond,
games, cotton candy, hot dogs, pop and chips made the afternoon a fun time for close to 300
participants. New this year was a dunk tank that was very popular with the participants. Staff took
turns sitting in the dunk tank.
A craft specialist visited SIP and Wagonful O'Fun sites and brought a variety of fun crafts to our
outdoor park settings. We are fortunate to have Cam Skoglund as the craft specialist who brings her
experience as the arts specialist from Pinewood Elementary.
The Artmobile also visited the Summer in the Park program. This program was provided by the
Eagan Arts & Humanities Council and Parks and Recreation. Rahn and Skyhill Park were the sites
for three afternoons per site. A variety of art media were explored with the children. This program
was also well received by the participants and staff.
The Nutrition program sponsored by Dakota County Extension services was held at Ridgecliff,
Rahn and Skyhill Parks. This program taught basic nutrition information through activities with
crafts and making snacks. This was a big hit with the participants and staff.
INSTRUCTIONAL PROGRAMS:
There were a total of 239 participants registered for day and evening t-ball. Registrations for day t-
ball were down by 27 this year compared to consistent registrations over the past 2 years. Evening t-
ball for 5 year olds and their parents maintained consistent registration. The program focus is on
basic instruction with repeated drills and a game on the last day. Parents still comment that they
would like to skip the instruction piece and play more games. Staffs experience over the years has
indicated a need for the instruction piece and adding a game when the participants are ready to put it
all together.
Registrations for the Eaganettes program increased from 104 in 2001 to 123 in 2002. This is the
biggest increase in several years as the program has maintained steady registrations during the past 4
years. A staff of three provided fun and enthusiastic instruction. Highlights were marching in the 4`h
of July parade where they placed second in their category and a parent's performance on the last class
day.
CAMPS:
Camp registrations for 2002 increased by almost 150 participants from last year. The increase may be
attributed to an increase in offerings and the number of sections. A variety of offerings included
games, crafts, nature, science and drama. There were 32 sections for a total of almost 900
participants ages 6-12. Camps were held at Bridle Ridge, Blackhawk, Rahn, Sky Hill, Thomas Lake,
Trapp Farm and Camp Sacajawea. Day camp and Exploring the Outdoors are two camps that are held
at Camp Sacajawea, a beautiful Dakota County Park. New camp offerings included a Book Camp,
Cooking Creations Camp and Around the World Camp.
Safety Camp completed its 12th year with 84 participants. This camp is planned jointly with the
Eagan Fire, Police and Parks & Recreation Department. It is a perfect example of cooperation
between departments, businesses and the community.
Holz Farm camps were coordinated with the Friends of the Farm and were well received by
participants. Over 100 children ages 4-10 participated in four separate sessions. Recreation leaders
and assistants along with volunteers, provided activities that taught the children what life on a farm
was like in the 1940's. Thanks to all the volunteers who provided this educational and fun
opportunity.
Naturalist, Tim Lundahl conducted the Science and Nature Camps for two weeks during the
summer. These camps were all full with forty participants in each section. Children learned about
solids and liquids, plant identification and much more. Blackhawk Park and Thomas Lake Park
provide the perfect atmosphere for these camps
There are many talents of the seasonal staff that are used to conduct the camp programs. In the
Drama Camp, Ashley Kjos, utilizes his high school drama experiences to direct the camp. In the Kraft
Camp, several staff members use their creative side to plan the curriculum. In the Sports Camps,
several staff members who compete in college sports were able to use their skills to teach Eagan
children. Christie Mason, a recent college graduate in elementary education and teacher and Erin
Severson, an English Education major, designed the new Book camp.
SPECIAL EVENTS:
Parks & Recreation sponsors the Little Doodlers Art Tent at the Yankee Doodle Arts & Crafts
Festival that is held each June. Staff is responsible for planning and ordering the crafts and staffing
the event for 2 days. Approximately 700 children stopped by the free activity tent. Crafts made this
year were Potted Picture Holders, Sundae Magnets, Patriotic Bags and Spiral 4`h of July Decorations.
Staff received many favorable comments about this event.
Imagination Station was a new program added to the summer schedule this year. Imagination
Station was performed by a group of students from South St. Paul. The program just completed its
11th year and is a cooperative program offered by the Cities of South St. Paul, West St, Paul and
Mendota Heights. Eagan was fortunate to have been added to the schedule for the summer of 2002.
The program was advertised as a traveling variety show. Each week the performance contained a
continuation of the story-Alice in Wonderland plus other songs and skits. Each performance lasted
25-30 minutes. The program was held at Mueller Farm Park. Children from Summer in the Park
attended as well as the general public. All in attendance enjoyed the entertaining shows. The group
of performers was very talented in singing, dancing and acting.
LOOKING AHEAD
New offerings are again needed in 2003 to meet the demands for camps and to keep the interest of
participants in the Summer in the Park/Wagonful O'Fun program. Staff has been reviewing the
camp offerings and is exploring some new ideas. Staff is also exploring new ways to manage large
sites and to get more male role models on staff. Details are still being pursued, but residents can
look forward to an exciting lineup of summer events with many new ideas for the summer program
line-up in 2003.
G:peula.summet.swnmer 2OO2.repoet memo
9.
SUMMER IN THE PARK
2002
2002 2001 2000
$iP Sites Total Average per Total Average per Total Average per-
Registered R... istered day Registered lay
Bridle Ridge 126 77 130 77 150 80
Bur Oaks 43 23
Captain Dodd 59 40 45 30 46 31
Evergreen not offered changed to wagon site 18 12
George Ohmann 58 34 42 30 36 21
Hidden Comer 34 26 48 35
Slater Acres(new) 15 9
South Oaks 40 26 44 29 41 23
Mueller Farm 45 26 76 39 59 33
Northveiw 89 46 113 70 80 50
Rahn 48 36 37 31 54 35
Ridgecliff 50 29 44 33 41 28
Skyhill 49 34 61 45 48 28
Walnut Hill 77 54 67 46 73 46
Trapp Farm 5&6 (2
sections) 79 59 86 61 77 62
Total 812 319 793 526 723 449
Wagonful O'Fun :tat:
2002
2002 2001 2000
Wagenful O'Fun Total Average per Total Average per Total Average per
R istered 'day Registered day Registered d
Bur Oaks(Mon) Changed to SIP site 22 13 27 18
Bur Oaks(fues) Changed to SIP site 22 10
Hidden Corner still a SIP site Changed to SIP site 47 27
Lakeside(wed. pm) 25 16 36 28 19 11
Lakeside(mon. pm) 19 10 not offered
Lexington canceled 10 9 14 8
Holz Farm canceled 29 19 23 19
Highview(Tues pm) not offered 10 7 22 12
Highview (Thurs.am) 19 9 16 11 20 14
Highview(Wed. am) 19 7 not offered
Meadowland(Mon) 30 16
Meadowland(Tues) 30 20 not offered
27 21 not offered
Walden Helghts(Tues. pm)
Total 169 143 172
/D•
SUMMER IN THE PARK FIELD TRIPS
2002
2002 "01 2000
TRIP Total Total Total
Attended Attended Attended
Registeredstered R lstered
207 children&
Skateville 221 32 staff 207 193 186 169
155 children &
Cascade Bay 177 31 staff 172 160 186 178
228 children &
Movie 248 33 staff 251 230 249 234
Summer Blast 279 children &
Carnival 303 36 staff 324 272 271 237
Bowling not offered 197 180
Minnesota Zoo not offered 158 154
Total 949 s69 children 954 855 1247 1152
Camps
2002
2002 soon 2000
Camp of sections Total of sections Total # of sections Total
# #
registered re istered registered
Kids Kraft Camp 5 80 4 59 5 100
Safety Camp 1 84 1 103 1 109
Camp Adventure) 1 36 1 35 1 40
Day Camp 1 62 1 60 1 61
Drama Camp 2 50 2 46 2 36
Nature Camp 2 79 1 40 2 75
Science Camp 2 82 1 41 2 80
Mystery Camp not offered 2 42 3 59
Exploring the Out 2 80 2 77 2 80
Sports Mania 1 2 32 2 39 2 29
Sport Mania 2 3 29 3 25 2 23
Sports mania 3 2 35 2 24 2 40
Big Games Camp 1 13 1 19 1 15
Holz Farm Camp 4 102 4 106 not offered
Cooking Creations 2 50
Around the World 1 26
Book Camp(new) 1 17 not offered
Total 52 857 27 716 26 747
/1•
Eaganettes
2002
2002 2001 2000
Eaganettes Total Total Total
# of sections # of sections # of sections
r istered stored r istered
Eaganettes 3 79 3 52 4 52
Mini-Eaganettes 3 44 3 52 3 53
Total 6 123 6 104 7 105
Intstructional T-Ball
2002
3002 2001 2000
T-bail Total Total Total
# of sections # of sections # of sections
registered registered r e g istered
5's 4 55 5 82 5 91
6&7 2 27 1 28 1 25
Evening 8 157 8 160 8 160
Total 14 239 14 270 14 276
/Z•
Date: September 16, 2002
Agenda Item: E-2;Recreation Program Update
Colleen Callahan
sc>f Action
City of Eagan Information X
MEMO Attachments
Parks and Recreation
AGENDA ITEM: E-2; RECREATION PROGRAM UPDATE-COLLEEN CALLAHAN
TO: ADVISORY PARKS COMMISSION
PREPARED BY: COLLEEN J. CALLAHAN, YOUTH DEVELOPMENT COORDINATOR
LITEM OVERVIEW: A comprehensive update and overview of Youth Development and Teen
ramming initiatives.
BACKGROUND/HISTORY:
Over the past several years Youth Development has facilitated a variety of recreation, enrichment, and
school support programs from various locations. The two most significant locations were Wescott
Commons Youth Development Center and Quarry Park shelter building. Both programs operated
Monday through Friday after school, on some school release days and during summer vacation.
Attendance at both programs has fluctuated over the years. These programs have met a vital need for
the community. As the community changes, the needs change. Below I will outline some of the
programs as they existed in the past, how we transitioned through the summer and where we are going
in the future.
YOUTH DEVELOPMENT PAST:
Quarry Park: * Early Childhood Family Education one morning a week.
* After school program, supervised play, crafts, games, movies and cooking.
* Family / community gatherings
* Collaborators ^ Referrals from Pilot Knob Elementary
^ ISD 197 transportation, bus stop for any Pilot Knob
student registered in the program.
Wescott Center: * Preschool / A.M. Kindergarten recreation program.
* We provided lunch.
* Children supervised until they caught the school bus.
* After School program, supervised play, crafts, games movies and cooking.
* Coordinated tutoring support. (196 ALC paid for and provided teachers)
* Teen program, supervised play, games, movie nights, cooking and trips.
* Teen mentorship program.
* Family / community gatherings.
/3•
TRANSITIONAL IMPACT:
Quarry Park & Wescott Combined for the summer at Quarry Park.
• Summer In The Park - including field trips
o 15-25 children per week.
• Theme Camps (5)
o 10-25 children per week
• Transportation provided from Wescott
o Began the summer transporting 2 children this increased to 8
• Outreach measures
o On site registration at both sites
o Weekly on site registration at Wescott during Camps.
o Weekly crafts and games on site at Wescott.
¦ 12-35+ kids each time of various ages 3-15.
o National Night Out participant. Facilitated games and activities and
assisted site management with serving food.
¦ 80 at Quarry
¦ 150 at Wescott
Youth Development, especially at Wescott went through some pretty dramatic changes this
summer. Closing the center was emotional and frustrating for staff that has been involved with the
program for a number of years and the children that grew up at the center. In order to provide
• opportunity to celebrate the accomplishments and gather to tell stories to ease the sadness we
hosted a youth teen party at the center and a Luau at Quarry Park. The pizza party was a fun
gathering which brought back many children. The Luau not only included food, games and music
we also provided information about program opportunities that were available throughout the
community. Wescott children and families were transported by bus to Quarry in order to introduce
the park to the families, which would be the location of summer camps.
One of our biggest challenges was to educate and engage children and families in a new way.
Moving the children off site, although a great experience for the children was difficult to explain to
parents and generate interest and enthusiasm for something new and different and not located in
their back yards. Youth Development staff made door to door visits and hosted on site registration
regularly. Our on-site visits always attracted attention and in addition to registration we also
brought out crafts and outdoor equipment for games. (Our presence resembled a "Wagon Full of
Fun" program).
During this process it became obvious that there are existing programs which could be very
beneficial in this neighborhood and the children's interests and daily activities led into additional
ideas of community resources/programs which would be beneficial in this neighborhood.
YOUTH DEVELOPMENT TODAY:
The Youth Development programs were effective in addressing a need in the community, and our
presence, primarily at Wescott, is missed. Youth Development is committed to continuing to
coordinate and facilitate access to recreation opportunities for children and families.
Youth Development is moving towards a comprehensive community wide approach to providing
recreation opportunities to youth and families. We intend to accomplish this by;
1) Developing relationships within the community which,
a) enables efficient delivery of service in a way that overcomes barriers which exist such as
cost and transportation;
b) utilize and share resources for cost efficiency; and
c) has potential to grow and change.
2) Working towards a more holistic approach to developing healthy youth by educating and
encouraging families to partake in recreation opportunities which exist within the
community.
3) Begin dialog around "scholarship" approaches, to support families with financial barriers.
NEW FALL PROGRAMS
* Recreate at Pilot Knob
> After school recreation, enrichment and school support program.
* Program is offered Monday through Thursday.
* Each day offers a menu of choices for after school activities.
* Transportation home is provided at 5:30p.m.
* Currently 55 children are enrolled.
* Revenue for our first quarter is approximately $2,900.
? Collaborators
* ISD 197: Transportation, School Age Care, Facility Space
* Pilot Knob Faculty: Tutoring, referrals, resource sharing, flyer distribution
* Parents: volunteering
* U of M Extension - enrichment programs
* Eagan Art House - Teacher referrals and program development
* Recreate at Glacier - development stage
> After school recreation, enrichment and school support program.
* Program is offered Monday through Thursday.
* Each day one recreation based program will be offered.
* Transportation home is provided at -5:30p.m.
> Collaborators
* ISD 196: Transportation, Facility Space
* YMCA after school program, enrichment, snack, recreation partners
* Glacier Elementary: academic instruction, and enrichment programs, study
buddies, referrals, resource sharing, flyer distribution
* Parents: volunteering
* U of M Extension - enrichment programs
* Eagan Art House - Teacher referrals and program development
/5.
YOUTH DEVELOPMENT - TEENS:
This spring and summer a variety of teen programs were offered in our community. In an effort to
collaborate and potentially generate additional community interest among teens we offered a
number of these programs as joint ventures with Rosemont, Apple Valley, Inver Grove Heights
SWA YMCA and ISD 196 Community Education. Most of the programs, trips or clinics that we
publicized were ideas generated by teens. Two of our successful programs were our Vertical
Endeavors Rock Climbing Clinic and our Cable series. The process for developing relationships,
acquiring feedback and developing programs for teens is a program in it self. Teens get excited
about trips, sports and activities they sometimes forget that their schedule is impacted by other
family demands. They also tend to over extend, making them late or unable to follow through on
commitments. These factors tend to impact success of teen programs. However, the more time we
spend networking with the teens, gain their acceptance and trust the more successful we will be.
In addition to offering programs, we have been busy networking with other agencies, schools and
throughout the community to gather ideas, generate interest and collaborate on programming. This
fall we are offering a number of recreation activities.
* cable * 3 on 3 basketball tournament
* cardio kick boxing * battle of the bands
* flag football * trips
* Youth Teaching Youth U of M Extension program targeted at the Somali community.
In addition to these programs we are in the development stages with various agencies for; 1) on site
programs at Black Hawk and Dakota Hills Middle school, 2) recruiting youth for our Eagan Teen
Advisory Board (E-TAB), and 3) pursuing high school student mentors, volunteers and
collaborative community projects for our teen center.
EVALUATION:
• Listening to the community builds success.
• Keep it simple - kids just wanna play.
• Our parks are our asset.
• Offer programs in recreation tailored to the various types of neighborhoods.
• Get the parents involved.
• Breaking down barriers and building bridges is about getting to know each other where we live.
• Recreation is a fabulous tool for bringing about positive social change.
Flo
Date: September 16, 2002
Agenda Item: F-1; Vogelpobl Addition
~ - Action X
City of Eagan Wormadon
Parks and Recreation MEMO Attachments X 1. Location Map
2. Preliminary Plat
3. Existing Conditions
4. Site Plan
AGENDA ITEM: F-1; VOGELPOHL ADDITION
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
wetlands issues that pertain to the Vogelpohl Addition development
BACKGROUND/HISTORY:
Patricia Vogelpohl is requesting approval of a Preliminary Subdivision (Vogelpohl
Addition) to create two lots, on approximately 5.3 acres consisting of Lots 3, 4, and 5, Silver
Bell Addition, located at 2099 Silver Bell Road in the SE 1/4 of Section 18.
The proposed plat reconfigures the existing lot lines to create two lots. Lot 1 will contain an
existing apartment building and parking lot on 2.7 acres, and Lot 2 consists of 2.6 acres and
is currently vacant. No new development is proposed with this subdivision at this time. The
plat shows portions of Kennebeck Drive right-of-way being incorporated into the two
proposed lots. The applicant has submitted a separate application requesting vacation of
those portions of Kennebeck Drive.
The site is currently zoned R-4, Residential Multiple, and is guided in the Comprehensive
Plan as part of the Cedar Grove Special Area. Adjacent land to the southwest and northeast
is currently vacant. Land to the northeast is zoned I-1, Limited Industrial, and the southeast
across Silver Bell Road is an office building (Silver Bell Business Center). To the northwest
is a single-family home on property zoned Agricultural.
PARKS AND TRAILS DEDICATION:
This development shall be responsible for a cash parks dedication and cash trails dedication when
development is proposed on the newly created Lot 2.
TREE PRESERVATION:
There are no tree preservations issues with this development proposal.
WATER QUALITY/WETLANDS:
Although normally handled at the time of subdivision, this parcel is not proposed to be
developed at this time. Therefore, this development will be subject to the City's water quality
requirements whenever development is proposed.
There are not wetlands associated with this parcel
/7•
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. This development shall be responsible for a cash parks dedication when Lot 2 is proposed for
development.
2. This development shall be responsible for a cash trails dedication when Lot 2 is proposed for
development
3. This development shall be required to meet the City's water quality requirements whenever
development is proposed.
( t 1'~dd~fion
Item: - l j ~t o ~Zf~
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Development/Developer. Vogelpohl Addition
Application: Preliminary Subdivision
Case No.: 18-PS-15-08-02
Map Prepared using ERSI ArcVi w 3.1. Parcel boas map data provided N
by Dakota County Land Survey Department and is current as of March 2002.
City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E
M.1 N N E S O T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are
Cormnunlty Dwaf.pnant Da'artnnnt not responsible for errors or omissions.
Item: F ~ ~ V jeI Paf''t ~dd~ f~ on
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Fda' September 16, 2002
0-1; Centennial Ridge -
Manley Land Development
. X
City of Eagan X I. Location Map
Parks and Recreation MEMO 2. Plat & Site Plan
3. Existing Conditions
4. Landscape Plan
5. Tree Preservation Plan
AGENDA ITEM: G-1; CENTENNIAL RIDGE - MANLEY LAND DEVELOPMENT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN YRAA, DIRECTOR OF PARKS AND RECREATION
j ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
Lwetlands issues that pertain to the Centennial Ridge development
BACKGROUND/HISTORY:
Manley Land Development is requesting approval of a Preliminary Subdivision (Centennial
Ridge) of approximately 8.6 acres to create 24 single-family lots on 5.5 acres, and one outlot
of 3.1 acres for future commercial development, located on the south of Diffley Road and
east of Johnny Cake Ridge Road in the NW t/4 of Section 28.
The subject property is currently platted as Outlot B, Mallard Park 4th Addition. The site is
surrounded by residential land uses to the north, east and south, and undeveloped commercial
land to the west. The site is relatively open and without significant changes in topography.
In December of 2001 the City approved a rezoning of the property establishing a Preliminary
Planned Development pursuant to a Settlement Agreement regarding the zoning and
development of this property, which was approved in November 2001. The Preliminary PD
established a conceptual development plan of acceptable uses, with detached residential
development on approximately the southern 2/3 of the site, and commercial uses on the
northern 1 /3 of the site.
The applicant is proposing to subdivide and develop the southern 5.5 acres into 24 lots for
single-family homes. The gross density of the proposed development is 4.4 units per acre.
The Planned Development zoning allows for lot sizes less than the typical 12,000 square feet.
Access is proposed via a private street from Johnny Cake Ridge Road. The northern access
to Johnny Cake Ridge Road will also provide access to the commercial portion of the site,
and the southern access connect to Johnny Cake Ridge Road within the adjacent Summit Hill
development to the south.
PARKS AND TRAILS DEDICATION:
Pursuant to a November, 2001 settlement agreement that affects this property, parks and trails
dedication are deemed to be satisfied in full.
1/
TREE PRESERVATION:
A tree inventory submitted with this application indicates that there are twenty-six (26)
significant trees in the inventory. Individual tree size and species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Cottonwood 14" 12"-20 21 81%
Boxelder 13" 12"-13" 4 15%
Elm 13" 13" 1 4%
The development as proposed will result in the removal of no significant trees. According to
the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of
development proposal (single-phase, multiple-lot, residential) is set at 40.0% of the total
significant trees. With a proposed removal less than the allowable amount, there is no
required tree mitigation for this proposal.
Significant vegetation will be preserved on outlot B and on lots 4, 5, 9, and 10. Therefore,
tree protection fencing will be required to be installed and maintained on these lots.
WATER QUALITY/WETLANDS:
This 8.6-acre proposed subdivision is located in the "B" Watershed and would drain to the
north through a series of basins in the stormwater system that eventually enters Blackhawk
Lake, a Class I-Direct Contact waterbody. The development is proposed to meet the City's
water quality requirements primarily by directing stormwater from a 4.6-acre main sub-
drainage area to an on-site treatment pond to be constructed alongside Johnny Cake Ridge
Road. With 33 percent impervious cover proposed for the residential area, this pond would
need a minimum treatment volume of 0.37 acre-feet covering a minimum surface area of
0.20 acres. The stormwater pond would be constructed with a 10:1 aquatic bench from the
normal water level and an outlet structure that meets City design standards. Stormwater from
0.23 acres of the site is proposed to drain off the site. However, a dedication of cash in lieu
of ponding would be waived through a prior settlement agreement.
The remaining 3.8 acres of the site includes 0.73 acres of the residential area that is proposed
to drain to the commercial outlot and 3.1 acres of the outlot itself. City water quality
requirements for the 3.8 acres, which will include on-site ponding, would need to be
addressed at the time development is proposed for the commercial outlot.
NOTE: The proposed grading plan for this development around the stormwater treatment
pond raises some concerns. Grading for Lots 18 through 24 is shown to be quite close to the
grading of the pond leaving to question whether or not there will be an adequate amount of
area for backyards and a sufficient grade to avoid problems with erosion control. Erosion
control practices during land disturbance activities will need to be effective in order to
prevent the stormwater pond from filling with sediment and to prevent sediment from leaving
the site.
There are no wetlands associated with this development.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. An Individual Lot Tree Preservation Plan shall be required on Outlot B and on lots 4,
5, 9, and 10 at the time of building permit application.
2. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene
laminate safety netting) shall be installed at the Drip Line or at the perimeter of the
Critical Root Zone, whichever is greater, of significant trees/woodlands to be
preserved on-site.
3. The applicant shall contact the City Forestry Division and set up a pre-construction
site inspection at least five days prior to the issuance of the grading permit to ensure
compliance with the approved Tree Preservation Plan and placement of the Tree
Protection Fencing.
Item:c-/ 2enhLennla/ l`~/dy~
Location Map Attachment # /
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1000 0 1000 2000 Feet
Development/Developer. Centennial Ridge
Application: Preliminary Subdivision
Case No.: 28-PS-15-08-02
Map Prepared using ERSI ArcView 3.1. Parcel base map data provided N
by Dakota County Land Survey Deparmrnt and is current as of March 2002
THIS MAP IS INTENDED FOR REFERENCE USE ONLY w
City of Eagan
M r N N E a 0 FA The City of Eagan and Dakota County do not guarantee the accuracy of this information and are
S
eennrwdty Development Deportnuat not responsible for errors or omissions.
GE I. HEET INDEX
CENTENNIAL RID
PRELIMINARY PLAT AND SITE PLAN
1;AGAN,I4IINNl;SUTA 2. EXISTING CONDITIONS
3. PRELWMARY GRADING PLAN
4. PRELIMINARY UTILITY PLAN
& PRELIMINARY LANDSCAPE PLAN
6. TREE PRESERVATION PLAN
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TREE PRESERVATION PLAN
F September 16, 2002
H-1; Tobacco Free Recreation
Update
sk City of Eagan Parks and Recreation MEMO X
1. June 2 Summary
2. August 2 Summary
3. Background Information
4. Si Samples (2)
AGENDA ITEM: H-1; TOBACCO FREE RECREATION UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION
EITEM OVERVIEW: Consider establishment of tobacco free zone policy.
BACKGROUND/HISTORY:
In April 2002 representatives from the Tobacco Free Youth Recreation and the local Clean
Air For Eagan ( CAFE ) presented information related to the initiative of establishing
Tobacco Free policies in recreational settings. The topic was referred to the Recreation
Subcommittee and subsequent updates were given at APrC monthly meetings. The
Commission directed the subcommittee to formalize a recommendation according to standard
practice for APrC consideration at the September 2002 meeting.
SUB-COMMITTEE PERSPECTIVE:
Over the course of two subcommittee meetings the following was determined:
• The sub-committee believes the relationship between recreational settings and the
factual effects of tobacco contradict one another and therefore took a position that it is
reasonable to expect that a Park and Recreation system would promote healthy
settings.
• Additionally, the subcommittee recognized that the youth athletic associations have
guidelines that prohibit the use of tobacco at their activities and that the local schools
have policies that prohibit the use of tobacco on their grounds.
• Considering the above,, the subcommittee felt that it is reasonable for Eagan Park
facilities to have consistent expectations.
• The committee favored an approach of awareness and support, but not necessarily a
city ordinance.
23.
SUBCOMMITTEE DISCUSSION/RECOMMENDATION:
The subcommittee reviewed several example policies from 12 other communities that have
implemented a tobacco free policy. The subcommittee developed the following policy statement
for consideration:
DRAFT
Eagan Parks and Recreation
Policy Statement
Subject: Prohibition of tobacco product use at City of Eagan outdoor facilities and
venues that are host to youth activities.
Purpose: The Eagan Parks and Recreation Department believe that tobacco use in the
proximity of children is detrimental to their health. As responsible adult citizens this
policy demonstrates our commitment towards a healthy environment for our youth.
Implementation: Tobacco use is prohibited at outdoor recreation facilities owned by the
City of Eagan where youth activities are being conducted This includes: playgrounds,
athletic sites, winter warming shelters, and skating/ tubing facilities. The Parks and
Recreation Department will post appropriate signage.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
The APrC may:
• Adopt as recommended.
• Adopt with modifications.
• Discontinue consideration.
Staff advises that any policy recommendation be forwarded to City Council for their
understanding and awareness of the policy.
24.
Item: H (j ;beccd it--re. emm
Attachment #
04nej1, 2002. 3Ummarti
APrC
Recreation Sub-committee
Meeting Summary from June 11, 2002
As requested by the APrC, the subcommittee met to explore ideas related to discouraging
the use of tobacco in recreational settings:
The subcommittee discussed the sensibility of understanding the relationship between
recreational settings and the factual effects of tobacco contradict one another and
therefore took a position that it is reasonable to expect that a Park and Recreation system
would do all that it could to promote healthy settings.
While discussing a responsibility to encourage supportive environment of tobacco free
zones - it was questioned that perhaps a similar stance on alcohol made sense as well.
The committee favored an approach of awareness and support not necessarily relating to
an official ordinance. The following was recommended for APrC discussion.
The committee suggests that the following locations be identified and signed (somehow).
- Athletic sites where youth participate ( this will be tricky at some locations, as
many sites serve youth and adult programs )
- Playgrounds
- Warming shelters
Additionally, the committee suggested that the opportunity should be taken to promote
the awareness on pertinent promotional materials.
The following was drafted. It was suggested that the signage could be done via some
unique symbols rather than wording. Examples of this may be available for review at the
June 17 meeting.
Signage and other promotional opportunities verbage:: Eagan Park and Recreation
Programs take place in tobacco and alcohol free zones.
Signage: Eagan Parks and Recreation promotes and supports tobacco and alcohol
free zones where youth are present.
The committee was also interested in understanding how this approach matched what
other communities have taken. (Staff will investigate this comparison.)
It was also suggested the perhaps the local CAFE group and the TFYR organization
could help with support for signage.
Item: H-I; loba<<o Free ~ccreatrv,
Attachment
uca3f J , 2-a z Sa mmai y
APrC
Recreation Sub-committee
Meeting Summary from August 13, 2002: Tobacco Free Policy Consideration
As requested by the APrC, the sub-committee met for the second time to further explore issues
related to implementing a tobacco free policy.
The sub-committee was asked to identify communities that have a policy and determine which
have an ordinance or a Park Policy only. Included is a listing of communities that have adopted
either a policy or an ordinance.
Additionally, the committee was asked to explore signage considerations. Examples are
included. It is projected that each sign will cost approximately $30 each. How many signs are
needed will depend on a strategy for placement. The TFYR organization has a grant program to
help offset the costs associated with signage.
The sub-committee believes the relationship between recreational settings and the factual effects
of tobacco contradict one another and therefore took a position that it is reasonable to expect that
a Park and Recreation system would do all that it could to promote healthy settings. Additionally,
the subcommittee recognized that the youth athletic associations have guidelines that prohibit the
use of tobacco at their activities and that the local schools have policies that prohibit the use of
tobacco on their grounds. Considering this, the sub-committee felt that is reasonable for Eagan
Park facilties to have consistent expectations.
The committee favored an approach of awareness and support, but not necessarily relating to a
city ordinance.
The subcommittee asked staff to draft a policy statement for consideration / discussion by the
APrC. The draft follows.
Draft
Eagan Parks and Recreation
Policy Statement
Subject: Prohibition of tobacco product use at City of Eagan outdoor facilities and venues that
are host to youth activities.
Purpose: The Eagan Park and Recreation Department believes that tobacco use in the proximity
of children is detrimental to their health. Furthermore, its is believed that parents, leaders,
coaches, and officials are role models for youth and can have a positive effect on the lifestyle
choices they make.
Implementation: Tobacco use is prohibited at outdoor recreation facilities owned by the City of
Eagan where youth activities are being conducted. This includes: playgrounds, athletic sites,
winter warming shelters, and skating and tubing facilities. Appropriate signage will be posted by
the Parks and Recreation Department.
Item: Idbaua rrcc TlecreAtlan
Attachment # 3
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CONGRATULATIONS ON YOUR INTEREST IN MAKING
YOUR LOCAL YOUTH RECREATIONAL FACILITIES
TOBACCO FREE. THERE ARE MANY EXCELLECT
REASONS TO DO SO. HERE ARE JUST A FEW:
A closer look at tobacco-free policies...
Why are policies effective?
• Policies reinforce to youth the, message that tobacco use is unhealthy and unnecessary
behavior.
• Policies ensure that participants and spectators are not exposed to secondhand smoke.
• Policies create an environment where leaders can model and promote healthy lifestyle choices.
Why are city-wide policies so important?
• City recreation departments own the most of the facilities used by youth recreation groups.
• City-wide policies support groups who have existing policies when they are using city facilities.
• Cigarette butts cause litter, maintenance expenses, and can be ingested by toddlers.
• Creating smoke-free environments protects the health, safety, and welfare of the community.
Cities who have implemented tobacco-free policies
City of Bloomington, MN (City Ordinance)
. Prohibits use of tobacco on city-owned athletic fields during youth athletic events.
City of Rochester, MN (Park Policy)
Bans smoking within 100 feet of playgrounds and youth athletic fields.
Other Examples:
-Baxter, MN (City Ordinance) -Richfield, MN (Park Policy)
--Brainerd, MN (Park Policy) -Roseville, MN (Park Policy)
--Cohasset, MN (City Ordinance) -St. Cloud, MN (City Council)
-Maple Grove, MN (Park Policy) -Virginia, MN (City Council)
-Owatonna, MN (Park Policy)
How are these policies enforced?
City park and recreation departments enforce tobacco policies for outdoor youth recreational facilities
similarly to other park policies, such as alcohol and litter policies. Park policies are typically enforced
by using signage, staff compliance checks, and community education to ensure voluntary compliance.
Depending on each department's regulations a fine may need to be included in the policy as part of
any standard park regulation.
Example Enforcement Plan - Roseville Park & Recreation Department
1. All youth activity spaces will have signs.
2. All youth organizations will be given the policy to leaders, coaches and parents.
3. Staff will make periodic observations of youth activity sites to monitor for compliance.
4. Although the emphasis is on voluntary compliance, failure to comply with park regulations is a
misdemeanor and carries a $25 fine.
Defeating Policy Myths:
The Truth Behind Tobacco-Free Recreation
Myth #1
Kids seeing adults using tobacco products decide tobacco use is no big deal.
Reality: Thousands of teenagers start smoking every day, in part because they see
their adult role models use tobacco or allow its use in public places. How do children
learn to walk? To talk? To play sports? From Adults! Adult habits DO affect our
children and youth.
Myth #2
Cigarette butts discarded on the ground do not really hurt anything.
Reality Cigarette butts are not biodegradable, meaning they do not decay and cannot
be absorbed by the environment. In fact, cigarette butts remain intact for about 10
years before breaking apart, which amounts to tons of litter. Also, toddlers may ingest
the butts that are discarded on the ground.
Myth #3
Policies that restrict tobacco use at youth recreational facilities or during youth
recreational events will restrict tobacco users from these facilities and events.
Reality Tobacco-free policies for youth recreational facilities and events do not
restrict people from using these facilities or attending these events; rather, they only
ensure that tobacco users refrain from using tobacco for a short period of time while at
facilities where children and youth are playing.
Myth #4
Recreation-based tobacco-free policies are needless regulations and a governmental
interference.
RealiT Tobacco-free policies are public park policies similar to those banning alcohol
or littering in public park and recreational facilities. It is the duty of policy makers to
enact policies that protect the health and well being of the citizens of their community.
Myth #5
Tobacco-free policies for recreational facilities will be impossible to enforce.
Reality 81 % of all Minnesota adults do not smoke. Therefore, tobacco-free policies
are largely self-enforcing and can be enforced with a combination of adequate signage
and community education about the policy. Any infraction can be reported and handled
in the same manner as an alcohol or litter complaint that may occur at these facilities.
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Agmda Item: K2, Thomas Woods Trail
Action
City of Eagan Information x
Parks and Recreation MEMO Attachments
AGENDA ITEM: K-1, THOMAS WOODS TRAIL
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
PAUL OLSON SUPERINTENDENT OF PARKS
ITEM OVERVIEW: In 2001 the Manley Land Company gained approval for the development of
"Thomas Woods", a 30 lot residential subdivision. The APrC had requested that an 8' bituminous
connector trail be installed as part of the development. Staff will be providing a project update.
BACKGROUNDIHISTORY:
In March of 2001 a Preliminary Subdivision request from the Manley Land Company
entitled "Thomas Woods" was presented to the APrC for review. The proposed subdivision
included 13.0 acres of land located south of Cliff Road on the west side of Dodd Road at
McFaddens Trail, adjacent to Lebanon Hills Regional Park. A ten foot wide easement was
requested between lots 8 and 9 to allow for the installation of a connector trail extending
from the roadway to the boundary line of Lebanon Hills Regional Park. The APrC
requested that the trail be an 8 foot wide bituminous surface. In September of 2001 the City
Council granted final approval of the plat.
ANALYSIS
Connector trails are common in developments bordering parks or within close proximity to
major trails or amenities. The trails are intended to allow a more direct access in areas where it
would otherwise be necessary to travel a circuitous route to an existing entrance or
connection. Because there typically is no additional parking associated with such trails they
tend to function primarily as neighborhood connections. There currently are at least two other
connector trails passing through developments to the boundary of Lebanon Hills Park, both
are located on the north side of the park. They consist of grass corridors defined by posts and
signs, intended primarily for pedestrians. There are no existing connector trails on the east
side of the park.
The easement for the trails is generally depicted in the plat and any paving done as part of the
first phase of development. The easement document for Thomas Woods was signed on April
15th 2002 by Manley, as the landowner at the time, and is currently awaiting recording. The
trail remains unpaved while many of the homes have been completed and are now occupied.
Revisions to the original grading plan were made by the developer to accommodate several of
the house pads. The easement does not specify a trail type.
25 •
DISCUSSION/EVALUATION:
The purpose for the trail request was to allow access to Lebanon Hills. During the
preparation of the new (2000/2001) Lebanon Hills Master Plan the issue of neighborhood
connector trails was discussed. The County staff and Stakeholders Task Force concluded that
such trails may be warranted and that the City and County should "jointly monitor" the issue
and provide for access at any new points that seem practical. The connector trail through
Thomas Woods was subsequently included in the discussion and is provided for in the
overall Lebanon Hills Park trail plan. The trail within the County Park is a soft surface,
multi-use trail.
The grading of lots 8 and 9 and the installation of the driveways adjoining the trail easement
have made the installation of an eight foot wide bituminous trail difficult. Several of the
grades were modified to accommodate house pads and also the storm retention pond in the
back yard.
The owner of lot 9 has indicated that he was circulating a petition to have the trail modified
or relocated. At last report there had been some reluctance on the part of some other lot
owners to sign the petition. In a recent discussion, the developer, Manley, expressed a desire
to have a trail connection to Lebanon Hills to allow access for those residents not living
adjacent to the park. It remains the responsibility of Manley to comply with the terms of the
Development Agreement. Staff will continue to work with the developer to ensure resolution
of the issue of grades and to identify the appropriate surface, given the conditions. Should the
corridor be a grass surface, additional posts and signage will be required to define the
boundary.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
The report has been prepared as an informational update for the Commission. No action is being
requested by staff at this time. Staff will continue to work with the Developer.
U
August 26, 2002
Ken Vraa
Eagan Park Director
Eagan Park & Recreation
3830 Pilot Knob Road
Eagan, MN 55122
Dear Ken,
I am writing as you suggested in our phone conversation on Monday, August 26, 2002 in regards to our
conversation about a Disc Golf Course Proposal for the Eagan Park Department. I am a resident of the City
of Eagan and have an extensive knowledge of the sport of Disc Golf I have helped to establish several
Disc Golf courses in Minnesota (Highland Park-St.Paul, Kaposia Park-So. St. Paul (one of the best courses
in the U.S.), Todd Park Austin, Riverside Park-St. Cloud).
The sport of Disc Golf has gained much popularity in recent years. The state of Minnesota now has
roughly over 50 Disc Golf Courses. I believe Minnesota ranks Yd overall in total courses. As a resident
and local Disc Golf enthusiast, I believe the Sport of Disc Golf would be an excellent activity to implement
in one of the many Eagan Parks.
This letter is my proposal to offer this recreation as a worthwhile addition to the Eagan Park system. I am
interested in helping research a viable park, course design, course implementation, and course installation.
I have been playing the sport competitively since 1977. 1 would love to help establish Disc Golf as a new
recreation for Eagan. I am currently employed with Northwest Airlines (16 years service), 44 years old,
home owner and father of two. My son and I would be proud to help bring this activity to the city of
Eagan.
I look forward to hearing from you as we seek and discuss the possibilities of Disc Golf. I appreciate you
taking the time to openly discuss this as a possibility. Feel free to contact me anytime.
Sincerel
Bill Ashton
4511B Cinnamon Ridge Trail
Eagan, MN 55122
(651) 707-1828
Z7
' val
I :cr ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
AH UTES OF REGULAR MEETING OF AUGUST 19,2002
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 19, 2002
with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark
Filipi, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Commission Member Perry was
not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of
Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator, CJ Lilly, Parks
Planner; Cathy Bolduc; Recreation Supervisor and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
N. Mark Ftlipi moved, Melvin Williams seconded with all members voting in favor to accept the agenda as
presented.
APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 15, 2002
Member Danner noted an incorrect name identified in paragraph 8 on page 1. Member Wright should have
been identified as Member Williams. Dorothy Peterson moved, Terry Davis seconded with all members voting in
favor to accept the minutes of July 15, 2002 as amended.
AWARD RECOGNITION - JOHN GLYNN
Recreation Supervisor Bolduc introduced and recognized John Glynn for over 10 years of experience and
dedication to Eagan's ice and in-line skating programs. She noted that in addition to his many years of teaching
youth and adults he was named the 1996 In-Line Instructor of the Year.
Mr. Glynn thanked the Commission and Department Staff for their support in providing such positive
opportunities to the community and hoped to continue the positive working relationship with Eagan Parks and
Recreation.
VISITORS TO BE HEARD
Mr. John Ward, representing Patrick Eagan Park Preservation Committee addressed the Commission to
commend their work on the park. He then talked briefly about the upcoming Dakota County referendum to acquire
land in Dakota County. He opined that the referendum will dovetail with the local efforts to preserve Patrick Eagan
Park.
Member Belfiori asked how the Commission might be made aware of how the County may prioritize which
parcels they would consider for acquisition if the referendum is successful. He felt it would be important to
understand the criteria that will be used. Member Rudolph suggested that a representative of Dakota County be
contacted to see if they can attend an Advisory Commission meeting prior to the November referendum to answer
some of those questions. Staff was asked to follow up with the request.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendents Asfahl and Olson highlighted several items of interest from both the recreation and parks
divisions. Member Ban asked when Moonshine Park retreat center would be completed and when it would be
marketed. Superintendent Olson responded that it should be completed by December 1 and that it would be
marketed in the winter Discover brochure.
Advisory Parks Commission
Minutes of August 19, 2002 Meeting
Page 2
RECREATION PROGRAM UPDATE-CATHY BOLDUC
Recreation Supervisor Bolduc shared a PowerPoint presentation of events and activities she directly
supervised during the summer. Those events included Senior trips, classes and special events. She also reviewed
instructional skill development programs, nature programs, and special events like the Fun Run and Evening in the
Park series. She concluded with an outline of upcoming programs that include senior programs, golf, Evening with
the Stars, Who Done It Hike and the Halloween Hodgepodge.
CONSENT AGENDA
There were no Consent Agenda items for the Commission to review.
OLD BUSINESS
There were no Old Business items for the Commission to review.
NEW BUSINESS
There were no New Business items for the Commission to review.
WATER RESOURCES UPDATE
Water Resources Coordinator Macbeth shared a video created for the Eagan/Burnsville Community Journal
cable television show. Macbeth explained that following state authorization the City of Eagan established an
ordinance to regulate the sale of phosphorous fertilizer. The regulation requires that phosphorous free fertilizer
options must be made available to the public. The intent of the regulation is to provide information and exposure to
phosphorous free products in preparation for a 2004 State law requiring phosphorous free fertilizer.
OTHER BUSINESS AND REPORTS
TOBACCO FREE RECREATION UPDATE
Superintendent Asfahl introduced this item and reminded the Commission that the Recreation
Subcommittee had met previously to review this issue and were bringing it back to the whole Commission for
discussion and direction. It was noted that during their discussion, the subcommittee identified communities that
have a policy or ordinance governing the use of tobacco. The subcommittee took a position that it is reasonable to
expect that a Parks and Recreation system would do all that it could to promote healthy settings and felt that it would
be reasonable for Eagan Park facilities to have policies consistent with local schools and youth athletic associations.
Further, the subcommittee provided a draft policy statement that addressed the issue through signage and education.
Member Peterson asked if the subcommittee felt they had enough information to bring this issue to the City
Council. Member Rudolph felt they did. Member Davis opined there should be a clarification between "during
youth activity" and "where the activity takes place" in identifying how the policy should be stated He was
concerned that the draft appears to be a 24/1 policy as stated. Member Rudolph expressed his personal choice for a
no-tolerance, smoke free policy but added that it would be difficult to monitor and manage.
Member Peterson shared the support for tobacco free facilities during youth activities but did not agree that
it should be implemented across the board. Member Ban added that both the State and County have recently backed
off the total ban policy and was reluctant to proceed with a total ban in Eagan. Member Filipi stated that he
supported a 24/7 policy but added that what the Commission is proposing is a policy statement only.
Advisory Parks Commission
Minutes of August 19, 2002 Meeting
Page 3
Following further discussion, Member Pletcher suggested that the first attempt should be to create an
environment of no-smoking and that should begin with signage and education. In looking for a starting point to
move forward, John Rudolph moved, N Mark Filipi seconded a motion to approve the policy statement as presented
and to have the City Council review and give direction about appropriate implementation. Member Davis stated he
preferred to see a more formal action presented for the Commission to respond to at the September meeting
reiterating his concern for some of the existing language.
The motion was called with Members Danner, Filipi, Rudolph and Pletcher voting Aye. Members voting
Nay included Bari, Belfiori, Davis, Peterson and Williams. This item will be brought back to the Advisory
Commission at the September 16 meeting.
PARK SITE FUND UPDATE
Packs Superintendent Olson briefly reviewed the status of the Park Site fund as of June 30, 2002. He
reminded the Commission that the primary source of funds comes from parks dedication fees and then reviewed the
revenues and expenditures to date. Because all of the expenditures to date were not reflected in the report,
Superintendent Olson estimated that the balance at the end of the year would be approximately $2.9 million.
SUBCOMMITTEE UPDATES
Member Peterson reported that the Historic Trails Committee met and have determined that the 1879 map
will be used to identify pioneer trails. The committee's next step will be to obtain costs for signage and then talk to
the City Council about how they want this project to proceed.
Member Ban reported that the Acquisition subcommittee has continued their review of parcels and have
adhered to a point system established to rank the parcels. Ban added that of the original 28-29 parcels they have
narrowed it down to approximately 6 that would merit consideration. It was noted that the parcels were reviewed
individually and when the results were tabulated they were very consistent and close.
COMMUNITY CENTER UPDATE
Director Vraa reported that the building is moving along very well and is back on schedule. The site
contract, however is 5-6 weeks behind schedule although the contractor is now on site. Vraa noted that it is
important to get the areas adjacent to the building completed first. It was noted that the well house/pavilion is
expected to be completed in November and that there is a short delay with the Bandshell at this time.
Director Vraa asked Commission Members to note September 18 on their calendar. Invitations will be sent
to individuals who served on the original task force and the various focus groups to celebrate their participation in
the Community Center/Central Park project. The event will take place at 5:30 p.m. and will be followed by a brief
tour.
Member Peterson asked if there were dollars in the CIP for a warming building at the Community Center
site this year. Director Vraa responded that the contractor would put the pad in, however they may not get the
building constructed for this winter. He added that he would keep the Commission updated.
COMMUNICATIONS
Director Vraa directed the Commission to the Decision Resources survey and brief overview which was
included in the packet. He pointed out that when residents were asked what they liked most, if anything, about
living in Eagan, the X13 response was parks. Staff was very pleased to hear such a positive response and that it
ranked so highly in the eyes of residents.
Advisory Parks Commission
Minutes of August 19, 2002 Meeting
Page 4
ROUND TABLE
Member Peterson commented on the significant changes made to Evergreen Park because of the storm
mitigation project
Director Vraa reminded the Commission that they will need to continue their discussion of alternative
revenue sources. There has not been a date set yet to continue that discussion.
ADJOURNMENT
With no further business to conduct, John Rudolph moved, Joseph Ban seconded with all members voting
in favor to adjourn the meeting. The meeting was adjourned at 8:35 p.m.
Secretary Date