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10/14/2002 - Advisory Parks & Recreation CommissionAGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, October 14, 2002 7:00 PM Eagan Municipal Center City Council Chambers Tour Eagan Art House 6:00 p.m. A. Call to Order and 'Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:01 pm C. Approval of Minutes of Regular Meeting of September 16, 2002 7:02 pm D. Visitors to be Heard 7:03 pm E. Superintendent's Update and Department Happenings Pages 3-5 7:04 pm (1) Recreation Program Update - Sonya Rippe Pages 7-8 7:15 pm (2) Recreation Program Update - Holly Champlin Pages 9-10 7:25 pm (3) Cascade Bay Year-end Report- Aaron Hunter Pages 11-14 7:35 pm F. Consent Agenda 7:45 pm (1) Diffley Plaza Pages 15-16 G. Development Proposals 7:46 pm H. Old Business (1) Thomas Woods Trail Update 7:47 pm 1. New Business (1) Shoreland Enhancement Grant Page 17 7:50 pm (2) JP47 Sedimentation Basin Page 19 7:55 pm (3) Disc Golf Pages 21-24 8:00 pm (4) Skateable Art Pages 25-26 8:10 pm J. Water Resources Update 8:15 pm K. Other Business and Reports (1) Bandshell Program Discussion 8:20 pm (2) October 2 Workshop Update 8:30 pm (3) Acquisition Priority Report Pages 27-31 8:35 pm (4) Subcommittee Updates 8:50 pm (5) Community Center Update 8:55 pm L. Round Table 9:00 pm M. Adjournment 9:05 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Commission Meeting November 18, 2002 ADVISORY PARKS COMMISSION 2002 MEETING SCHEDULE NAME Feb 11 Mar 18 Apr 15 May 20 Jun 17 Jul 15 Aug 19 Sep 16 Oct 14 Nov 18 Dec 16 Jan ? Joseph Bari x X X X X X X X Phil Belfiori (alternate) X X X X X X X X Margo Danner x X X X X X X X Terry Davis (Vice Chair) X X O* O* X X X O* N. Mark Filipi X X X X X X X X Elizabeth Perry x X X X X X 0* X Dorothy Peterson (Secretary) 0* X X X X X X X Richard Pletcher x X X X 0* X X X John Rudolph (Chair) X X X X X X X X Melvin Williams x X 0* X tl X --- X X X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee John Rudolph Melvin Williams Elizabeth Perry Richard Pletcher Natural Resources Sub-Committee N. Mark Filipi Phil Belfiorl Acquisition/Development Sub-Committee Dorothy Peterson Joseph Bari Terry Davis Margo Danner UPCOMING MEETINGS: OPEN ISSUES 1. Review revenue seurcc in New of paFk dedication 2. Review impact of future trends on facilities and services :9. Bike Park - schedule AP'P' Commission agenda after 811. - 5. Review renewal and replacement funding options ADVISORY PARKS COMMISSION gnn9 MFMRGRC [NDADD" RESS 'Rdeaw TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BART 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbaril Muno.com PHIL BELFIORI 2002 651-905-0 293 (H) 1/2003 3671 Canary Way (1yr.2002) 651-297-8026 (W) Eagan, MN 55123 (Alternate) Phil.Belfiori@BNMstate.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamity.net TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) ter .davi aul. m N. MARK FIUPI May, 651-602-1725 (W) 1/2004 836 Overlook Race 1997 mark.filipi@,netastate.mn.us Eagan, MN 55123 (3 yr. 1998) yr. 2001) ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005 3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W) Eagan, MN 55121 tperry64@hotmail.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 norsk4337c uno.com RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@umrc-emh2.army.m il JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003 1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax) Fagan, MN 55122 (3 yr. 1998) jrudolpheags,@hotmail.com (2 yr, 2001) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.oom Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us r,olson@ci.eagan.mn.us iasfahl@ci.eaQan.mn.us ghove@ci.eacaan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us Phone #651-681-4661 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa Cherry! Mesko Paul Olson Jeff Asfahl Beth Wielde Forestry: Gregg Hove kvraa@ci.eaaan.mn.us cmesko@ci. eaaan. mn. us polson@ci.eggan.mn.us iasfahl@ci. eagan. mn. us bwieIde@ci.eggan.mn.us _gho ve @ci. eagan. m n. us Water Resources: Eric Macbeth emacbeth@ci.eaaan.mn.us Recreation Staff.' Paula Nowariak pnowariak@ci.eagan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc9ci.eagan.mn.us Holly Champlin hchamplin@ci.eaaan.mn.us Colleen Callahan ccalahan@ci.ea-gan.mn.us Cascade Bay: Aaron Hunter Civic Arena: Mark Vaughan ahunter@ci.eagan.mn.us mvaughancbci.eagan.mn.us Community Center: Sandy Breuer sbreuer@ci.eagan.mn.us TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 11, 2002 Commission Members will tour the Eagan Art House prior to the meeting. Please meet at the east door of the Municipal Center at 6:00 p.m. if you will be joining the tour. ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of September 16, 2002 ITEM D: Visitors to be Heard Staff is not aware of anyone wishing to address the Commission at this time.. ITEM E: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM F: Consent Agenda 1. Diffley Plaza is the only Consent Agenda item and is accompanied by a staff report for your review. ITEM G: Development Proposals None ITEM H: Old Business 1. A brief verbal update will be provided to the Commission regarding this trail. ITEM I: New Business 1. Water Resources Coordinator Macbeth will provide information in conjunction with his written reports regarding a shoreland enhancement grant that affects Moonshine Park and JP-47 sedimentation basin. 2. Researcher Wielde will provide a brief overview of disc golf based on the Commission's request for further information. She will also provide information relative to a local artist's request to incorporate skateable art within the skate park. ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K Other Business and Reports 1. Superintendent Asfahl will update the Commission on preliminary considerations being given to program development and policy review that would pertain to the use of the Bandshell in Central Park. 2. Superintendent Olson has provided a summary of the subcommittee's efforts in prioritizing property for potential acquisition. The Commission will be asked to provide direction on how to proceed with the results of the evaluation. 3. Subcommittees that may have met since the September meeting may want to update the Commission on their work efforts. A monthly update of the community center construction will also be provided. ITEM L: Round Table Any items of concern or interest by Commission Members can be shared at this time. ITEM M: Adjournment oL, Department Happenings October 14, 2002 RECREATION DIVISION • Winter programs are now being planned and include the annual Don't-Break-the-Ice Fest on February 8 as well as two new nature programs developed with a local naturalist. Look for By the Light of the Moon and Signs of Spring in the winter edition of Discover Us! • Northview Concession Stand's last night for the year was Wednesday, October 9. Staff will clean and close it up for the winter. • Information about winter leagues was mailed out to teams the beginning of October. Returning team registration is November 11-15 and new team registration is November 18-22. • Preschool classes attended a Field Trip to the Apple Orchard last week. Participants were able to pick apples, go on a hayride and tour the apple packing plant. 75 children attended the trip. • Participants currently registered for the program will be able to `pre-register" for the winter session beginning November 4th • Friends of the Farm took advantage of wonderful weather during Lone Oak Days at Holz Farm this past Sept. 20-21. Approximately 2000 individuals were on hand to enjoy all that the farm and the Friends of the Farm have to offer. • The Eagan Art House Board of Directors will be holding a long range planning retreat this coming Oct. 25 and 26. Their programs continue to be very successful. • Parks and Recreation staff have been working closely with the Convention and Visitors Bureau regarding considerations of events that impact the business community. • A trip to Dragon Tales Live will be held on Friday, October 11. The bus is being shared with Apple Valley Parks & Recreation. Eagan has 28 participants and Apple Valley has 25. Not enough for each of us to take a bus, but enough to make it go with both groups. • A trip to the Shrine Circus will be held on October 17. This trip is a combined one with Rosemount, Inver Grove Heights and Farmington Parks & Recreation. • Applications are currently being taken for Winter Recreation Leaders. • Youth Development for Teens - Collaboratively we are making headway with engaging teens in recreation programs. We have had a number of successful programs this fall; our Wheel Jam - with support of pro/semi pro skaters we attracted 60+ teens and parents throughout the afternoon, our 3 on 3 basketball tournament attracted 9 teams varying in age from 6`h to 8'h grade, cardio kickboxing has 12 teens ranging in age from 12-16, and a battle of the bands for high school students has 7 bands plus 5 on the waiting list for last minute drops. • This winter we will continue to offer a combination of free and fee based programs to reach the teen population. We will be offering field hockey at the parks for free; Wescott, Quarry and Cinnamon Ridge, during winter breaks we have scheduled two ski trips to Afton Alps, and we are hosting a Saturday broomball program. • Rather than holding after school programs in warning houses or apartments we are moving them to schools, This winter we are offering recreation programs at, Dakota Hills, Black Hawk, Glacier and Pilot Knob Elementary. • Our first quarter of "Recreate" at Pilot Knob Elementary was very well received. There are 56 children currently registered. We are in the process introducing and promoting our second quarter programs. • Identifying additional resource groups and working towards increasing networking opportunities is always a goal. Each connection in our pursuits broadens the scope of information which is available. These efforts develop and strengthen relationships which increase awareness of youth programs within the community. 3. PARKS DIVISION • From October 6 to 10, a small group of students and a teacher from the School of Environmental Studies in Apple Valley represented the State of Minnesota at the Youth Watershed Summit held near Annapolis, Maryland. Eagan Water Resources staff helped the delegation prepare for the event by providing information and reviewing their presentation on the Gun Club Lake watershed, Eagan's stormwater system, and the City's water quality management program. The theme of the summit was "Me Year of Clean Water," in recognition of the 30-year anniversary of the passage of the Clean Water Act. • Eagan Water Resources completed its 2002 water quality monitoring program in September. This year, staff monitored a dozen lakes and ponds for a series of parameters including water clarity, phosphorus, and chlorophyll a. As part of a process to assess the success of the water quality program, a graduate student from the University of Minnesota is statistically analyzing monitoring data from the 1990-2001 period. This analysis will provide an indication of the trends of water quality in priorities lakes and ponds over the past 11 years. • Last month, during an inspection of the wetland restoration work at the Cedar Pond Water Resources Demonstration Project, staff from the Minnesota Department of Natural Resources (MDNR) was very impressed with the progress of the project. The MDNR provided grant support (i.e., aquatic plant materials) to the project. Subsequently, City staff introduced Moonshine Park to MDNR staff, who encouraged the City to proceed with a proposal for a shoreline habitat restoration grant. • Water Resources Coordinator Eric Macbeth will be representing the City of Eagan at the 22nd Annual Symposium of the North American Lake Management Society, which is being held October 30 to November 2 in Anchorage, Alaska. Macbeth will be a speaker during a technical session at the conference, discussing Eagan's long-term water quality management program. • The City's aquatic plant harvester, trailer, and shoreline conveyor have been transported to Faribault, Minnesota till next spring to receive welding repairs, to have minor modifications, and to be rePainted- • Progress continues at Moonshine Park on the conversion of the house into a retreat center. Most of the sheet rocking and taping have been completed which will be followed by the installation of the flooring and interior painting. Contractors have been secured to wash and paint the exterior of the building and construct the large exterior deck, once the weather conditions allow. Staff has decided upon the use of recycled "plastic lumber" for the non-structural elements of the deck. A grant from the County may be available to cover any difference in cost. • The Buckthorn removal program, developed by the Forestry Division, has become very popular with neighborhood groups throughout the City. When a resident has identified Buckthorn on private property they contact Forestry staff who will visit then the site to confirm the presence and quantity of Buckthorn and suggest a method of removal. Once the residents have cut the Buckthorn and moved it to an accessable location, City staff will chip the brush pile. A Community effort is the only way to control the rampant spread of this invader. • Over the next few weekends the Twin Cities Tree Trust will be providing a work crew to mulch trees in park areas. Last year a similar crew made great progress at several sites. Much of the mulch the City is using this fall comes from trees being chipped on approved development sites. • Staff has completed a Request for Proposal (RFP)to be sent to prospective planning consultants who may be interested in preparing a master plan for Holz Farm and the adjoining Holz Farm Park. The project is included in the 2002 CIP. The representatives from the Friends of the Farm will also be reviewing the RFP. • Park staff have completed the aeration of most athletic sites and have begun the fall application of fertilizer. The moist soil conditions have been almost ideal for aeration, allowing for deep, consistent cores. The selection of the fall fertilizer products was based upon the results of this summers soil testing. Phosphorus is being used only on those sites found to be below the level acceptable for healthy turf. Maintaining a thick stand of turf has reduced the reliance on herbicides by crowding out less desirable plants. • The heavy rains have severely hampered staff efforts to install the new play structure at Slaters Acres Park by creating a "swimming pool" in the area excavated for the new main structure. To date, all of 4. the old equipment has been removed and the new swing set completed. A fall completion is still sought. • The heavy rains have also slowed progress on the completion of the new family sliding hill adjacent to the new pavilion in Central Park. Nearly 1000 yards of material have been hauled by City crews to the top of the hill south of the pavilion. The new soil is being used to create a staging area and to lengthen the useable slope which will run east to west, stopping short of the existing oak grove. The operation will be much like that found at Trapp Farm though the hill be shorter but steeper. The nearby pavilion is very close to being on schedule for a late November, early December completion. Most of the effort is being focused on the roof and interior elements. • Staff has secured the services of a contractor, on a trial basis, to fill cracks on tennis courts. The product is intended to fill the cracks and remain pliable enough to expand and contract while still allowing play. Filling the cracks will help reduce the amount of water seeping into the subgrade, causing larger and deeper cracks when it freezes. The process will not eliminate cracks, nothing can, but may "buy some time" in regard to court reconstruction. • Park staff is in the process of working with the local cable company to develop a Public Service Announcement that will highlight the process of playground replacement. The PSA is part of the ongoing series featuring departmental programs. 15. City of Eagan Parks and Recreation MEMO Date: October 14, 2002 Agenda Item: E-1; Recreation Program Update Sonya Rippe Action Information X Attachments x Softball Evaluation Results Jeff Hall, Kowalski's AGENDA ITEM: E-1; RECREATION PROGRAM UPDATE - SONYA RIPPE ADULT SPORTS & CONCESSIONS PROGRAM REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: SONYA RIPPE, SPORTS PROGRAM SUPERVISOR ITEM OVERVIEW: Review of adult sports and concessions programs from June, 2002 through October, I 2002 and the upcoming 2003 winter season. SUMMER PROGRAMS After the conclusion of the summer softball season, evaluations were mailed to all managers. There were 75 responses out of 206 teams. Teams continue to want more doubleheaders and lights at Lexington-Diffley. You will find the results from this evaluation in the following attachment: Softball Evaluation Results. The team, Norms, from the West Group Upper summer softball league, on Thursday evenings, Norm's took the Men's B Corporate World Tournament in Panama City, Florida on Sunday, September 15, 2002. Due to Tropical Storm Hannah, the tournament was limited to one-day one-pitch tournament. Games started at 8 am and Norms clinched the title at 11 pm that evening notching a record of 5-0. Norms finished the season with a 33-3-1 record. CONCESSIONS The concessions program has wrapped up a great season this fall. There was one final tournament held on September 28-29 at Northview Athletic Fields. The following is a glimpse of the revenue generated the past two years at both locations. This does not reflect the removal of taxes paid on the revenue. Revenue by 20 02 20 01 Month Northview Trailer Northview Trailer April $ 688.16 $ 142.10 $ 589.05 $ - May $ 1,906.50 $ 891.00 $ 1,834.45 $ 264.01 June $ 2,346.25 $ 3,053.80 $ 3,128.17 $ 815.35 July $ 8,583.66 $ 7,946.19 $ 8,509.81 $ 4,701.26 August $ 3,023.84 $ 1,628.16 $ 2,472.90 $ 1,134.12 September $ 3,080.80 $ - $ 717.81 $ - October $ 135.05 $ - $ 241.45 $ 156.30 $19,764.26 $13,661.25 $17,493.64 $ 7,071.04 Total $ 33,425.51 $ 24,564.68 I. FALL PROGRAMS Fall brings the opportunity to participate in basketball, co-rec soccer, softball, touch football and volleyball. Basketball is offered in the fall and winter seasons. Gym space is allocated from Community Education #196. The fall season typically runs from mid-September through December. Men's 5-on-5 leagues had 14 teams participate on Wednesday evening at Black Hawk and Dakota Hills Middle Schools. The leagues were officiated by a local association.-along with 2-3 seasonal scorekeepers. Co-Rec Soccer, which is a rotating South of the River Recreators (SORR) league, had 12 teams participating this fall. Games were played at Lexington-Diffley Athletic Fields with Urule Igbavboa assigning the officials. "Fall ball" is held at Northview Athletic Fields 1-4. Northern Officials Association continues to provide umpires for the softball leagues. The fall league offers over 10 leagues to choose from on Monday through Thursday evenings. There were a total of 82 teams that participated in Men's (41), Women's (3), Co-Rec (22), and Men's One-Pitch (16) leagues. A total of 381 games were played during the fall season. Touch Football is another opportunity available in the fall. This program has 8 teams participating at Goat Hill Park on Wednesday evenings. There are 5 seasonal officials hired to officiate this league. Volleyball leagues are also available in the fall and winter seasons. Gym space is allocated from Community Education #196. The fall season typically runs from mid-September through December. Men's Power had 6 teams registered, Women's had 18 and Co-ed had 33 teams. Men's and Women's leagues play on Tuesday evenings at Black Hawk and Dakota Hills Middle Schools. Co-ed Power and Beginning Officiated leagues play on Friday evenings at Black Hawk and Dakota Hills Middle Schools. Deerwood Elementary School is the location for the Co-ed Recreational league. Metro Volleyball Officials Association assigns the officials for the leagues. UPCOMING PROGRAMS o Registration materials are out for all the winter adult leagues. o Basketball, Boot Hockey, Broomball, Hockey and Volleyball o Registration for the leagues will take place in November. o Planning is also underway for the 2003 softball season. 0. Item: £(J Iran, report- ?n y?. fP: ppa Attachment # August e, 2002 _ - Lela.-1ro.+,Te# 1A+1I Eagan Parks & Recreation Attn: Sonya Rippe Re: Softball Evaluation Dear Sonya, First of all - THANKS! When you came to Eagan to fill Jon's position I was certain there would be a downturn in the quality of the administration of Eagan athletics. Nonsense! You have done a great job in maintaining and improving the quality of the leagues. I have played in leagues all around the Twin Cities and Eagan can boast that they have the best combination of facilities and management in the entire metro area. More Games - I have polled my players and there really aren't many things on their "wish list". All players indicated they would like to have more games in the season including a few doubleheaders. Apparently you are already addressing that. Softballs and Homeruns - a number of players, myself included, felt the balls turned to mush after only an inning or two. A better quality ball would be appreciated. Some people indicated an interest in increasing the allowable homeruns to two, however most players liked the no homerun rule in the Regional Tournament, as it seemed to "level the playing field". I guess the upshot of all that is to leave the homerun rule as it is. Lights at Lex-Dill- I realize this is probably beyond your sphere of influence, but we need to add lights to the Lexington-Diffley complex ASAP. (and I'm an Eagan tax-payer!) Not only would this allow you to increase the number of games, but safety is already an issue for the late games there. Beer in the Park - Everyone appreciates the rule allowing beer in the park and I am continually impressed that almost everyone behaves properly to protect that opportunity. My only concern is that too many teams are slobs (I know we're guys, but ...) and don't pick up their cans before they leave. It's worth a stem reminder in the manager's meeting. Swearing - The foul curse that follows the all too common pop fly out doesn't bother me personally, but there are almost always children in the stands. The umpires should be issuing more warnings. That goes for throwing the bat as well - more warnings. m ires - Everyone felt that the quality of umpires was better this year. Keep it up! Once again Sonya, you and your staff have done a great job. Thanks! Sincerely, , - --ka Jeff Hall Manager, Kowalski's *1 Item: C-I; Proo?vam i epert . Rippe., '%ntio Attachment # z -5c4#641/ EvalIMfions of ea an (651) 681-4660 city g Fax (651) 681-4612 parks & recreation savne(a d.eWM.mn.us MEMO TO: Softball League Leadership Committee FROM Sonya Rippe, Sports Program Supervisor DATE: September 20, 2002 RE: Softball evaluation results Summer softball has ended and the planning for the 2003 season has begun. Evaluations were sent out to all participating teams. There were 75 responses out of 206 teams. To have a good understanding from the responses, I have listed the number of responses, average and comments from each category. 1. Northview Park Northview 1 2 3 4. 5 Average Infields 0 0 9 39 22 4.186 Outfields 0 2 11 28 29 4.200 Players Bench Areas 0 2 10 36 23 4.127 Spectator Areas 0 1 14 38 19 4.042 Lighting 1 3 16 30 21 3.944 Parking 3 9 23 22 15 3.514 Comments: • A warning track would be nice! • There were times where bases were put in the wrong spots and we had to move them and lose game time. • Warning tracks at the outfields fence would be a plus. • These are very good fields. • Fly balls at night are sometimes hard to see. Also, warning tracks on both fields would be nice. • Northview should be used for all co-rec games. • The port-o-john between fields 3 and 4 just reeked. Not sure if it is really needed. • The "no parking" signs in the small parking lot really make the walk long. • No lighting on field 5. • When soccer games are occurring, it is difficult to find somewhere to park. • Limited parking is my biggest concern. • Soccer interferes with softball parking on Thursday nights. Parking next to the curb should be allowed. • Not enough parking because of softball, soccer, baseball & tennis. • I would like to know why we don't use the scoreboards. • Parking - full sometimes. • We played in a tournament somewhere else and realized we have great fields. • The rubbery batting boxes made it hard to get good, solid footing during an at-bat. • Not enough parking. • Scoreboards were rarely on. • I know the lights work but a few times they weren't turned on. Softball Evaluation Results Page 1 2. Lexington-Diffley Athletic Fields Lei on-Diffl 1 2 3 4 5 Average Infields 0 0 8 23 15 4.152 Outfields 0 1 7 23 15 4.130 Players Bench Areas 0 0 6 23 17 4.239 ,Spectator Areas 0 0 7 24 15 4.174 Parkin 0 1 15 15 15 3.957 Comments: • Need lights at fields. Too nice of a complex to not have lights. Played some games when it got quite dark. • We ran into darkness several times at Lexington. • Needs lights. Should be used for Men's C and Upper Leagues. • Lights on Lex-Diff. • Fields were always kept in great shape - Eagan did a great job this year. • Parking lot could use more trash containers. • Are they going to install lights? When? • Games early in the season need to start at 6:00 (or earlier) because of not lights or overcast skies, if you plan to play 2 games on those fields. • Can't always count on the North or Northwest for parking when soccer is going on. • Longer fences. • Parking is ok unless there is soccer games. Then it's hard to find a spot. • Not enough parking. • Lights! • This could be one of the best complexes if it had lights! • Without lights, late games are very difficult to see fly balls. • We would like to play games at Lex-Diff fields instead of field 5 at Northview. • Need lights or start games at 6:00 pm until June 15t. We had to play one game in the dark! 3. Leagues Leagues 1 2 3 4 5 Average Lea es Offered 2 1 8 42 21 4.068 Schedule 2 3 12 38 18 3.918 Days & Game Times 2 2 10 37 21 4.000 Season Start/Finish 4 5 16 32 16 3.699 Number of games 4 10 15 28 15 3.556 Comments: • Games should be played at one location. More games and some double-headers. • More games, longer seasons. • The league was a mixture of good and poor teams. Any league with 12-0 and 0-12 teams is out of whack. There were about 5 teams that were competitive. There should have been 2 leagues, even if one league played round robin a few times. Lopsided games are no fun for anyone. • I would like to see if we could get away from the 5:30 start time?? • Start and finish a couple weeks later and/or add a couple more games. • I liked the 13 game season. • Extend season. Try to break up some game times over the weeks (avoid back to back late/early games). • Not enough games. • Need to offer double headers. Softball Evaluation Results Page 2 • Start first game at 5:30? • It would be nice to finish later.. .late July or early August. • There's no league offered for beginners. • We would be interested in a shorter season, fewer 8:30 games and different levels for co-ed league • Games need to start earlier at Lexington-Diffley in April. 7:30 games just get too dark with overcast skies (which is normal for April). • Sundays should be an every week league. • Expand the league to more than 6 teams, start all games at 6:00. More games are needed for Wednesday nights Men's D. Green. • No 6:00 games. More double-headers. • More games. • Regarding plans for next season: Men's D East will increase to 18 games... what about D West? • Starts too early in the spring. It was half way through the season before it was warmer than 60 degrees. • More games (double-headers) would be great. • Would like to see some double headers for women. • Games should be played at one location. • We want double headers. • Some players would like to start later in May. • Could use more games. • Not enough games. We would pay more for more games and double headers. • Could go a little longer into the season plus more games. • Seasons end too early. • More games! Glad to see this for 2003. • End of the year tournaments or schedule last 3 weeks 1/2 way through the year. We did not get to play the top 2 teams and wanted a crack at them. • More games. • Start times need to be moved up. I say this every year... start the league in May. • Would like to see season start first week of May or after when less rain/cold/snow. 4. Softballs Softballs 1 2 3 4 5 Averagm Duffle 12" 1 7 17 20 16 3.705 Dudley 11" 0 0 4 12 14 4.333 Comments: • Has using one size ball ever been discussed? Would/could it be an option? • Men's ball 44 pretty squishy after only a few hits. • Balls good. • Because USSA lowered the core of the ball, they become "mush" much quicker. • Don't care. • The balls are too soft to hit out for us old timers. This takes away some of the fun. • Bring back the 44 Cores. • Worst year for balls. • 40 (core) is too low. • Want 44 core balls. Softball Evaluation Results Page 3 5. Umpires Umpires 1 2 3 4 5 Average On time 0 0 13 36 25 4.162 Knowledge of rules 0 5 21 31 14 3.761 Overall rating 0 2 30 31 10 3.671 Comments: • We had two games when the ump was late. • Strike zone seems to be ankles to waist this year. This has been the worst strike zone in 7 years. • I didn't know how much I missed the "old regulars". Very inconsistent strike zone with newer guys. • Lots of bad calls with a few umpires. • Get out from behind home plate to make calls! • Quite a few wrong calls because of rules. • Some were great; others weren't and seemed unsure of the rules. • There was one guy on Sundays that was absolutely clueless! • Most did a very good job. • Mostly good but some were in too much of a hurry. • Some were good; others don't seem to try too hard. • Inconsistent on strike zones • Overall an average job. No complains except one weekend did not have an umpire on time. • Umpires need to call games both ways. • Very nice and friendly seemed to be the norm. • The umpires were too concerned about completing the games within a one-hour time limitation. We experienced games that did not finish all 7 innings, yet were called at 55 minutes. This is acceptable if another game was scheduled next. However, this happened twice in the last game of the night at Lex/Diff. when there was still plenty of daylight remaining. Though we won both games, we pay for and want to play entire games. The umpires tend to forget we are paying clients. • Inconsistency between officials. • Not always consistent in calls and balls. 6. Northview Concession Stand Northview Concession 1 2 3 4. 5 Average Food 0 0 8 32 17 4.158 Service 0 0 9 29 19 4.175 Comments: • None. 7. Lexington-Diffley Concessions Trailer Concessions Trailer 1. 2 3 4 5 Average Food 0 2 8 14 11 3.971 Service 0 2 8 13 12 4.000 Comments: • Open central concessions and add lights to fields. Softball Evaluation Results Page 4 8. Awards Awards 1 2 3 4 .5 Average Plaques 1 3 15 17 12 3.750 T-shirts 1 1 9 11 19 4.122 Gift certificates 1 1 13 20 14 3.918 Comments: • There were groups that should have been in different brackets that won awards. • Gift certificate expired too quickly. • Nobody wants a plaque or trophy. • No 3rd place? 8 teams. • Would rather have a trophy than a plaque. • Good ideas. • More pomp and ceremony for winners. • Awesome! Thanks. • Plaques become dust covered or in closet if no sponsor. We'd rather see more in Gift Certificates or league refunds. • Can we just get money? • I liked this years changes for state tourney fees - handling it as an option. • Great plaques this year. • Our team has never experienced an award. • Berths to state? • T-shirts would look better if worn by team Goldberg, not Ball Movement. 9. Registration Procedure 1 2 3 4 5 Average Registration Procedure 0 1 18 29 26 4.081 Comments: • Let's do it online! • Nice if available online. Returning teams should get preference. • A blank registration app. Online to attach to an email would be nice. • Turn in roster after the first game. • Please have electronic registration and/or ability to submit rosters in Excel spreadsheet. • Seems quite cumbersome for teams coming back with the same players. 10. League Director 1 2 3 4 5 Average Lea a Director 0 1 2 30 41 4.500 Comments: • Keep it up Sonya! • Great job! Thanks, Sonya. • Sonya does a great job. The season was fun. Keep up the good work. • The best Always! Returns calls. • Didn't see her as much at the fields as in years past. • Great job, Sonya. This is the best-run co-rec league we have played in since I started playing 10 years ago! Softball Evaluation Results Page 5 • Sonya, thanks for another great year. • Great Job!! • Prompt responses - web site updated next business day!! Great site, always up to date. • Keep up the good work! • Great! • Did a super job. • You're making it easier. • Sonya is doing a great job! • A+++! • Listen to the teams' suggestions and make changes. • Great job Sonya! 11. Communication Communication 1 2 3 4 5 Average Memos 0 1 6 30 35 4.375 Standings 0 1 5 28 37 4.423 League web site 0 0 4 31 41 4.487 Utiltize web site Yes - 66 - 9 0.6% No - 7 - 9.6% Comments: • I use this every week. Great idea. • Should have standings posted at the park • Very useful. • It is nice to have the board or site to see standings. • Yes, but not regularly. • "Eteamz" is fine, although I hope it does not cost much or impact the league fee. • Great website, very helpful. • I used it once but thought it was great and would have used it more. • Great feature. • Most of the time was always up to date. • Web site is nice addition! • More games, less money. • Thanks for another great season! • It depends. • I set up a team website and that helped in letting the players know when our games are. • Phone message should state date. • Use e-mail more for communications to managers. • Plans for next season reads "a change in structure for the outside player fee." Can we get a notice as to what this change is? 12. Suggestions for next year. • I would like to see the season end with playoffs. This would make it fun for the teams with bad records. • Start the first week in May. • Offering double headers for co-rec. If you have to drop teams down then go deeper into league with awards. • Lighted fields at Lex-Diff complex. • More trash cans at Lex-Diff. • Go Co-Rec every week because it's very hard to get better as a team if you don't play every week Softball Evaluation Results Page 6 • More games, umpire consistency and lose the outside player fee. • A couple co-rec lower were very good and very competitive. Should have been in the upper division. • Men's C North - Because of the number of teams we played the same teams too often. Would have liked to have inter-league play against Men's C South. Have at least one game against each of the other league teams. • More Double-Headers • I was a manager for a Men's E league and it was our first year playing. We only play 3 full games because of the run rules. There needs to be a league where we can actually play 7 innings. It was the lowest level league. I thought we could have some competition. Either you need a league for beginners or need to change the run rules. • More double headers, maybe every other week. • Send last two teams down, top two teams up. Seeding for regions should come from top 4 teams from upper league first Then top two in next most competitive league. • Double headers & playoffs. • What is the method for numbering teams for the D-Rec playoffs? • For summer, playoffs and fall ball it would be nice to have the option of registering the same players. • Thirteen games are not enough for our league, Wednesday nights Men's D Green. Our team would like to have more games and perhaps, some double headers. The only complain any team member has made relates to the amount of games being low. • Move teams in lower brackets. • Need a new umpire trainer that knows the strike zone. I never argue during the game but after the game I ask about it. Most of them say, "Yes. I'm squeezing you." The Miken or any bat wouldn't be such a big deal if a pitcher didn't have to always throw a pitch waist high or lower to get a strike. • Play opponents twice each to fairly weight season schedule. • Home run rule should be changed. Either a single or a foul. Most players can't hit homers in the lower brackets anyway. • Start the league in May. April is too icky and cold. It's also too big a gap from the end of the league to the state tournament. A week later start would not interfere with fall ball, at least not women's upper. • Add lights to Lex-Dif. • You need to regulate teams like Fantasy Gifts roster! The last game of the year they had 9/+ new girls - that's SO not right! We could've protested but don't want to be like that. We left Burnsville to get away from teams that who take advantage and ignore rules and rosters. If it happens again, I will be calling you and I hope you do something about it. • D West to 18 games too. • Try to get more teams in the league. • We should play everybody at least twice. Not some teams once and others twice. • Expand to 8 teams or have the south play the north for a couple of games. We play the same teams too many times. • We would really like to play double headers. • Start all games at Lex-Diff at 6:00 at least until June 1Make sure each team within the league plays each other an equal number of times. • Start 2 weeks later • Co-Rec at Northview only with more games (double headers). Make every other week a double header. • Play more games; maybe add a few double headers. • Double headers for Men's D league. • Cheerleaders • Lights on Lex-Diff. • Working score boards • In games that decide championships at the end of the season, please try to have a top umpire for those games. Otherwise another great year! Thanks!! Softball Evaluation Results Page 7 • Lights on Lexington Diffley and working scoreboards. • More of the same. • Online registration. • End of the year tournaments • Definitely different levels for co-ed play. Softball Evaluation Results Page 8 City of Eagan Parks and Recreation MEMO Date: October 14, 2002 Agenda Item: E-2; Recreation Program Update Holly Champlin Action Information x Attachments AGENDA ITEM: E-2; RECREATION PROGRAM UPDATE - HOLLY CHAMPLIN PRESCHOOL PROGRAM REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: HOLLY CHAMPLIN, PRESCHOOL PROGRAM COORDINATOR I ITEM DESCRIPTION: Preschool Programs: review of summer session, highlights of the fall session and visions for the future. BACKGROUND/HISTORY: The Parks and Recreation Department welcomes preschoolers to a wide selection of quality preschool programs. The program's focus is on the social development of children ages two through five years old. Participants benefit by developing their social skills through play, art projects, stories, songs, games, and outside play. Participants are provided the opportunity to develop their independence, self-help and sharing skills and learn to follow directions. The preschool program is funded through user fees. Class fees cover regular salaries, instructor's seasonal salaries and all program supplies. SUMMER REVIEW: The past summer provided many opportunities for children to participate in the preschool program. Summer session began June 17th and ran through July 26 h. The preschool program registered 200 children in the 13 different classes that were offered. Friday Friends, Wacky Wednesdays, Fun with 3's and Me Two are all one day a week classes that were offered this summer. Tiny Tots and Fun with 4's and 5's classes met twice a week this summer. Classes were filled at a capacity of 85%. Camps were held in August for three weeks. 100 children participated in the six different camps. Camps ran Monday through Thursdays and the camps were called "Animal Antics", "Story time Fun", and Kindergarten Warm Up". Camps were filled at an 83% capacity. SUMMER STAFF: Summer staff attended a two day training session at Blackhawk Park. The training covered topics on City of Eagan Policies and procedures, first aid, weather watch, child protection, games and team building activities and communication exercises. The preschool staff consisted of eight employees this past summer: • Holly Champlin- 12 years • Amber Geske- 2 years • Judy Forde- 18 years • Melissa Buntjer- new • Joan Rodgers- 8 years • Tristan Preusse- new • Katie Nelson- 2 years • Michelle Finlon- new CURRENT HAPPENINGS: The fall session began September 9th and will run through December 13th. The session began with an Open House at the park shelter buildings. Program participants and parents were invited to meet the staff, hand in their paperwork and tour the buildings. Programs are being held at Goat Hill Park, Bridle Ridge Park, Sky Hill Park and Rahn Park Shelter Building this fall, with 178 children registered. A new "Adventure Series" started this fall and has fourteen children registered. The participants and parents had the opportunity to attend a field trip to Sponsel's Minnesota Harvest Apple Orchard in Jordan on October 1. UPCOMING EVENTS: • Classes will have a visit from the Eagan Fire Fighters and talk about fire safety. • A costume parade for the Eagan Seniors will take place this fall. • "December Fun" party in December for the last day of school. • Winter Preschool Session: January 6th- March 14th • Spring Preschool Session: March 24th-May 30th STAFF: The preschool program has eight very experienced staff members during the school year that return year after year. Instructors have many years of experience in early childhood. The preschool staff is comprised of experienced individuals committed to providing preschoolers with a positive, creative atmosphere to develop their social skills. Staff members are trained in First Aid, CPR, child protection, problem solving, team building and City of Eagan policies and procedures. This November three staff members will attend a conference with other South of the River Preschools to gain additional training in early childhood. PUPPET WAGON: The puppet wagon had seven appearances this summer. Seasonal staff was hired; to accommodate staff schedules six different employees performed shows at different times this summer. The puppet wagon was in the parade, and performed at the Fourth of July event, at Cascade Bay Family Fun night in July and National Night Out in August. The puppet wagon provides free, entertaining theater for families at a variety of Eagan's parks. The puppet wagon will appear at the Halloween Hodgepodge this fall for a spooky show. VISIONS FOR THE PROGRAM: • Spring "Day at the Farm" at Holz Farm open to local preschool programs. • Offer "Adventure Series" at the Community Center. • Music classes for preschoolers with singing, playing small instruments and incorporating movement and dance. • Incorporating the puppeteers and puppet wagon and into a "puppet camp" for future puppeteers and behind the scenes training. • Expand offerings to an additional park shelter building in the North West section of Eagan. ALTERNATIVES FOR COMMISSION CONSIDERATION: This report is for informational purposes. la . City of Eagan Parks and Recreation MEMO Date: October 14, 2002 Agenda Item: E-3; Cascade Bay Year-end Report Actlon Information x Attachments AGENDA ITEM: E-3; CASCADE BAY YEAR-END REPORT - AARON HUNTER TO: ADVISORY PARKS COMMISSION PREPARED BY: AARON HUNTER, CASCADE BAY FACILITY MANAGER ITEM OVERVIEW: Informational overview of 2002 Cascade Bay season. EXECUTIVE SUMMARY Rain was the major factor in the final attendance number for the 2002 season; our final attendance of 141,592 reflects that we weathered the third wettest summer on record. Although it was rainy, temperatures were very comparable to the 2001 season; however, with rain in the forecast guests planned their daily events indoors instead of at the pool. Revenues are expected to be considerably lower than the 2001 season. With the fourth summer over with, staff is faced with increasing maintenance issues, decreasing season pass sales and declining attendance. Staff is trying to keep Cascade Bay looking clean and fresh as the day we opened, we are also carefully looking into attractions that are new and exciting to bring customers coming back year after year. SEASON PASS SALES Season pass sales continued to decline for the fourth year in a row down over 800 from the 2001 season to 6,175. Of the.passes sold, 5,500 were resident and 675 were non resident season passes. Staff feels that this figure is a fairly realistic figure for years to come, however it might actually be a little low due to the unseasonable spring in 2002. GROUPS AND BIRTHDAY'S Even though the daily admission attendance was down, groups and birthdays increased in the 2002 season 5% and 28% respectively from 2001. For the summer, Cascade Bay averaged one and a half birthday parties per day and three groups per day and with these averages, groups and birthdays accounted for less than 13%. of the season's attendance while generating 17% of the admissions revenue. For 2003, staff would like to make the birthday party experience a more memorable one. After receiving a few comments from party goers, staff would like to implement game playing with the party as well as take a digital picture of the party and have it printed before the party has left for the day. The parties would be led by a Guest Relations employee who would have extra training to deal with parents as well as to learn some fun and exciting games. I/. PROGRAMMING New programs were pivotal in filling the pool during the morning hours throughout the 2002 season. Along with returning programs such as: Little Mates, Aerobics and Lap Swim; Cascade Bay offered new types of programs including: Adult Only Swim, Snorkeling Camps, Scuba Discovery, Lifeguard Training and Guard Start. Of all the new programs, only one was a disappointment and that was the Adults Only Swim, where we had less than 10 participants for each event. With all of the programs combined, we had over 100% occupancy rate with 796 participants registered for 790 positions which shows the popularity of both existing and new programs. Staff recommends that Cascade Bay continue to offer all of these classes and camps in 2003 as well as continue to add new programs. In fall of 2002, Cascade Bay will continue to offer programs to the public with its newest program (CPR for the Professional Rescuer). This program will hopefully serve two purposes including; certifying potential employees as well as utilizing our Lifeguard Instructors and helping them become better leaders. MARKETING Marketing in 2002 followed previous years strategies in trying to get as much free publicity as possible, and once again Cascade Bay was featured in the Pioneer Press as the "Best Overall Waterpark". Along with the article in the Pioneer Press, Cascade Bay was also named as one of "Kids Top 20 Summer Hot Spots For Those Who Think Young" in Mpls-St. Paul magazine. Cascade Bay also partnered with the Eagan Convention and Visitors Bureau and radio station B96 to hold the first annual School's Out Pool Party in which B96 aired several promotional spots; we were also aired on several local news stations during the Lifeguard Olympics. With more opportunities to advertise than imaginable, Cascade Bay decided to put an add in the Pioneer Press Summer guide and in Fort Dodge's; The Messenger's "Discover Minnesota" edition. Ads for Cascade Bay could also be heard on 1460 KDWA radio out of Hastings, however, this was a trade out opportunity where admission passes were exchanged for over 20 ads during prime time. Cascade Bay was promoted in the local media, and also on the world wide web with our new website. Cascade Bay's website was completely renovated and additions were made such as a virtual tour, video clips, weekly events and an appealing look. More than several comments were made by guests and employee's who enjoyed the new website, they enjoyed the information available on it as well as the web cam. From May through September, Cascade Bay's whole website had received nearly 61,000 visitors. TRAINING Training once again began with a new employeelparent meeting that gave an overview of Cascade Bay's brief history and what employee's can expect throughout the summer. The response from parents was encouraging, several questions were asked and many parents commented that this was a "great idea". We continued to offer training that was split up into three sections with multiple dates to choose from. In the future, staff recommends that we offer a returning employee training to reduce the amount of redundant information. Training continued throughout the season for lifeguards and pool attendants with in-service training on Tuesday mornings, topics included: CPRPR refresher, spinal injury skills, water park update, First Aid refresher, Oxygen administration, and AED updates. All certified /7-. lifeguards were responsible for attending all of the above mentioned topics to refresh their skills and to keep them up to date on their Red Cross certifications. With all of the training that Cascade Bay lifeguards receive, they have been able to prevent any serious accidents through the first four seasons. STAFF Cascade Bay has continued to be the "employer of choice" for many young adults. Of the 150 positions at Cascade Bay, 90% of positions were filled by returning employees, leaving hundreds of applicants without a job. Many of the returning employee's were working their fourth year and several are planning on returning next year as well for a fifth year, however, staff feels that next year might be the year where we have a higher turnover rate due to a high number of our initial employee's starting college. Once again, our high rate of returning employee's is due to the management staff that creates a great working environment for employees young and old, as well as offering a unique learning experience. MANAGEMENT STRUCTURE Staffing for 2002 consisted of one full-time facility manager, two full time operations and maintenance managers, one 2/5 clerical position and 150 seasonal positions. The full time staff was supplemented with seven seasonal managers. More changes were made to the management structure in 2002 to help the daily operations run more efficiently. The management was structured with 3 deck managers, 3 guest service managers, and 3 operations and maintenance managers. Deck managers once again were responsible for all actions in and around the pool, with their most important task being the safety of the guests. After seeing the results of having 3 deck managers in 2001, staff decided to have the; concessions, guest relations and the special events managers all work together as the guest services managers. Between the three managers, they all equally supervised the 27 guest services crew, as well as individually working on; concessions, groups/ birthdays, and finance/ attendance. Maintenance was managed by our two full time operations and maintenance managers as well as a returning seasonal manager. There main responsibilities were to keep the pool chemicals balanced as well as keeping the whole facility clean and safe. This year we were successful in filling our second full time maintenance position with an individual experienced in both pools and arenas, which helped out tremendously with keeping on top of maintenance issues as well as filling the communication gap between the maintenance managers. LIFEGUARDS Once again the lifeguards comprised the largest number of staff (70) even after hiring 10 less than in 2001 due to some restructuring. After staff pointed out some issues in regards to non- lifeguards working the top of slides and in the lazy river, it was determined that we would make some organizational changes. In 2001, guest relations employees were working the top of slides and at the entrance of the lazy river as well as handing out tubes, and this was the source of many conflicts between employees and managers. To alleviate the issue, a new position was created to work all of the positions around the pool that did not need a lifeguard certification; these employees were the pool attendants. This position was supervised by the deck managers which helped in reducing the tension between lifeguards and guest relations, and also gave the deck managers more responsibility for all the employees on the deck. By adding this position we were able to save money on temporary salaries as well as create a great program for employees who would like to become lifeguards. Of the 24 pool attendants hired, over half were already lifeguard certified; however, none of them had /3. previous life guarding experience. So we gave them the opportunity to shadow our lifeguards and do some additional training, upon completion of that they were able to pick up life guarding shifts for the rest of the season. Several of the pool attendants later said that they felt much more comfortable life guarding after shadowing the lifeguards a couple shifts. GUEST RELATIONS This position was created by merging concessions and guest services teams from the past and focusing their work on the front gate and concessions. In the past, guest services worked everything from the front gate to the top of slides to handing out tubes, and this proved to be very difficult to keep track of all guest services employees. There were three teams of nine employees who made up the guest relations crew, and they were managed by three seasonal guest relations managers. Schedule changes were made this year to try and save money on seasonal wages, in the past there were two teams per day for both concessions and guest relations, and this year with the combined position, we had the first team start at 10:30am and the second team start at 12:15pm as opposed to 3:30 like they had in the past. By doing this, we were able to have smaller teams and also have less down time during our off-peak hours. Concessions revenue was projected at $230,000 for the 2002 season, but due to several factors the actual revenue was only 91% of that. Staff feels that the concessions revenue was down due to the decrease in overall attendance as well as the changes in menu selection. Sandwiches were one of the big ticket items taken off the menu for 2002 due to the large amount of waste it created. Even though the concessions revenue was down, the expenditures were also down 14% of what was budgeted and the concessions revenue per guest actually went up $0.06 per person to $1.48. OPERATION AND MAINTENANCE The maintenance team was headed by three managers this year; two full-time, and one seasonal manager which is different than in 2001 when we only had one full-time manager. Between the three managers, they supervised 10 seasonal maintenance employee's who worked in the early morning to get the park ready each day. With three managers this year, we were able to have one maintenance manager on duty at all times and that also allowed their shifts to overlap each day so they could communicate any mechanical issues that may have occurred. A big change in maintenance this year was the switch from liquid bleach to tablet chlorine called Pulsar. The new system was on a trial basis to see if it was worth changing over to permanently, which would mean cutting the 1,000 gallon chlorine tank out of the maintenance building. Staff had mostly positive things to say about the new system, the only complaint is that it is a little more time consuming than the liquid chlorine system due to the cleaning process. Even though it takes more time to clean, staff feels the benefits outweigh the drawbacks and recommends that we go ahead and have it installed permanently. Pool construction issues are still prevalent throughout the park, not only in the pool, but in the lazy river as well where there has been an ongoing issue since the first year. In the past, Olympic Pools Inc. has come out and fixed a deteriorating wall on the North side of the river, but now they are claiming that it is a design flaw and they would have to charge to fix it. Staff is looking in to who is at fault so the issue can be addressed. As for the pool, there are 22 spots that have been patched in years past, and of that there are at least six spots that need repairing again. City of Eagan Parks and Recreafion MEMO AGENDA ITEM: F-1; DIFFLEY PLAZA TO: ADVISORY PARKS COMMISSION Date: October 14, 2002 Agenda Item: F-1; Diffley Plaza Action X Information Attachments x 1. Preliminary Subdivision PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Diffley Plaza development BACKGROUND/HISTORY: Tom Gallagher is requesting approval of a Preliminary Subdivision (Diffley Plaza) to create seven lots on approximately 15.4 acres located at the Southwest comer of Diffley Road and Johnny Cake Ridge Road in the northwest'/4 of Section 28 and the northeast'/4 Section 29. In conjunction with the preliminary subdivision, the following approval is also necessary: A Variance to the minimum requirement of 50 feet of frontage on a public street; proposed lot 5 does not have public street frontage. The subject area is compromised of four parcels of land, three of which are unplatted. Outlot A of Mallard Park 4t' Addition which overlay the eastern one third of the site was platted in September of 1995 as part of the adjacent single family residential subdivision. The entire proposed subdivision is zoned Neighborhood business, and has a Comprehensive Guide Plan designation of Retail Commercial. The site contains significant topography and mature vegetation that may influence the development of the property. The site is accessed from the north via Diffley Road and from the east via Johnny Cake Ridge Road In September of 1999, a similar proposal for this area was heard before the Advisory Planning Commission. The application request was for a Comprehensive Guide Plan Amendment, Preliminary Subdivision and Preliminary Planned Development. The Comprehensive Guide Plan Amendment request was to change the Comp Plan from D-I, Single Family Residential, DIII, Mixed Residential and RB, Roadside Business to NB, Neighborhood Business. The preliminary Subdivision request was to create seven retail commercial lots, and the Preliminary Planned Development request included a rezoning of the property from RB, Roadside Business to PD, Planned Development. The Planned Development request was to allow more flexibility in the development. Many letters of objection were submitted regarding the proposed development. There were a few letters of support. At the September APC meeting this item was continued to the November 23, 1999 APC meeting to. allow the site plan to be modified to respond to various concerns conveyed by /3. area residents and the APC. In the meantime there were neighborhood meetings to address some issues the residents and the APC were concerned with. The property is currently zoned NB, Neighborhood business. This change was a City wide effort to update the zoning map; adopted on September 17, 2002. The current Comprehensive Plan Designation is RC, Retail Commercial, this change was also a city wide effort to update the Guide Plan; adopted on February 20, 2001. PARKS AND TRAILS DEDICATION: This development would be subject to a cash parks dedication and cash trails dedication. TREE PRESERVATION: There are no tree preservation issues associated with this development. WATER QUALITY/WETLANDS: This 15.5-acre development will generate runoff that eventually will reach one of the city's Class I lakes, Blackhawk Lake, after being routed through a series of existing storm water basins and nutrient traps. Because of the size of this development, on-site ponding to treat all of the runoff before exiting the site would be required. Taking into account the size of the proposed development and its percent impervious surface, the treatment pond should have the following minimum dimensions: wet-storage volume of 2.5 acre-feet and surface area of 0.6 acres. The pond should incorporate a 10-foot wide aquatic bench extending from the normal water level (NWL) to one foot below the NWL, and the side slopes below the aquatic bench should be at a 3:1 slope to a maximum depth of 10 feet. The outlet structure must meet City design standards. There are no jurisdictional wetlands associated with this development. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication. 2. This proposal would be subject to a cash trails dedication. 3. This proposal would be responsible for an on-site pond that treats all storm water from this development and should have a minimum wet-storage volume of 2.5 acre-feet and a surface area of 0.6 acres. The pond should incorporate a 10-foot wide aquatic bench extending from the normal water level (NWL) to one foot below the NWL. The side slopes of the pond below the aquatic bench should be at a 3:1 slope to a maximum depth of 10 feet. The outlet structure should meet City design standards. /4 . Item: F-1; D'ff ky Piaz. . .....a KI.1 gyp.. Attac Attachment # w r w 4.? r? err ..rrII ALL aV08 39018 a 3HVJ • ANNHOr i 7 . _WW --- -- wZ6.04W A121 o"'imi tow I e - r ! ?- C Y I 6 t - ! _ i I ----------- a Rai ?a= ? I i ? a ?( z? _ r ! ammml . % _ - - ----- --------- ¢? ff WJz w. I i II \ _ ?? ou ! z ? c I: \ ? O Izc ? a 3 a !" _ o ! o"L 1•acl- - -i - ? •_ ? lryv ! Sa l it t I -jam \ ?,? a I M? N I r I 1 I; C!) itij = +? C I w \ ' ----- I \ al w =i :z 2S a V x.54 \ _ `- /_• ='JI:,te aa• RI-a r? I 1 I ?? 'i?, a ••,y \ --?-- 04. R, T lit al lit a e : City of Eagan Parks and Recreation MEMO Date: October 14, 2002 Agenda Item: I-i; Shoreland Enhancement Grant Attaclmtads Qx 1. Grant Announcement AGENDA ITEM: 1-1; DNR SHORELAND HABITAT GRANT TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Recommend the City Council to authorize submission of a proposal for a Minnesota Department of Natural Resources Shoreland Habitat Program grant. BACKGROUND/HISTORY: Annually, the City is provided several opportunities to acquire external funds and/or other support to implement projects in it parks. Most recently, the City was the beneficiary of financial support for improvements around Cedar Pond, while in partnership with and with financial support from the Minnesota Department of Natural Resources (MDNR) and the Dakota County Environmental Education program. The result is the Cedar Pond Water Resources Demonstration Project. ANALYSIS: Attached is a solicitation by the MDNR for proposals for the 2003 Shoreland Habitat Grant Program. DISCUSSION/EVALUATION: For over a year, Eagan Water Resources has been planning on developing an additional demonstration project in the City, once the Cedar Pond project was nearly complete. The division's first priority consideration was along LeMay Lake in Moonshine Park. Thus, the timing of the MDNR solicitation is very good. ALTERNATIVES FOR COMMITTEE CONSIDERATION: Recommend the City Council to authorize submission of a proposal for a Minnesota Department of Natural Resources Shoreland Habitat Program grant. /1. Item:,l _/; J0h0,e /finer Enh4ncement $rrtnf Attachment # C?.-anf Minnesota Department of Natural K.._. /. 500 Lafayette Road St. Paul. Minnesota 55155-40 unross SHORELAND HABITAT PROGRAM Grant Announcement, 2002-03 September 6, 2002 Greetings, The Department of Natural Resources, Division of Fisheries' Shoreland Habitat (SH) Program is pleased to announce its request for proposals for the 2003 Shoreland Habitat Grant Program. This grant program provides matching grants for shoreland habitat restoration and improvement activities that will take place in 2003. This program provides funding to organizations, associations, private citizens, and local units of government to improve natural resources. The enclosed packet contains an application form and project guidelines. You are encouraged to contact your regional Aquatic Plant Management Specialist or the Aquatic Plant Restoration Specialist to discuss your project. You will find their names and numbers on the last page of the information packet. The application deadline is November 1, 2002. If you are interested in applying for a Shoreland Habitat Grant or would like to received more information, please contact Kevin Bigalke, Shoreland Habitat Coordinator at (651) 296-2548, or the Aquatic Plant Restoration Specialist for your region (see contact information in application materials). Sincerely, Kevin D. Bigalke Shoreland Habitat Coordinator DNR Information: 651-296-6157 • 1-888-641t-6367 • TTY 651-296-548-4 1- 1.800.6: '- 1 An Equal Opportunity Employer Printed on Recy ;ed Paper : circa ping a Who Values Diversity V A4immu1T1 Of 10,o ?os Cc;nsur-er iaas;e SHORELAND HABITAT PROGRAM GRANT INFORMATION, 2002-2003 The Department of Natural Resources' Shoreland Habitat (SH) Program (Division of Fisheries) is currently requesting proposals for projects related to shoreline habitat improvement and restoration that will take place in the year 2003. The purpose of the SH Program is to improve the quality of shoreline habitat, to expand the:diversity and abundance of native aquatic plants, and to enhance and protect water quality in Minnesota's lakes and streams. This program provides funding to organizations, associations, private citizens, and local units of government. How to Apply: This year, the DNR is looking for large projects in which the DNR will aid in planning. To be considered for funding, complete the attached Preliminary Application and return it to your Regional Fisheries office by November 1, 2002. Based on regional priorities, SH Program objectives and funding availability, the most eligible projects will be developed into full proposals (November to December, 2002). Project Guidelines: Grant Amount. Grant amounts will start at $10,000, and may exceed $50,000. Larger grants will help us eliminate administrative demands associated with overwhelming numbers of small projects. If you think that your project will require at least $10,000, you are encouraged to complete the preliminary application. Local Match. A 3:1 (DNR : project partner) match is required. A minimum cash match of $1,000 is requested. The remaining match can be comprised of in-kind services, donated materials, and/or cash. Size of Project Site. For individual projects, at least 150 ft of frontage with an adjacent buffer zone that is at least 25 ft deep/wide is required. For projects on private properties, 75% of the frontage should be restored with an adjacent buffer zone that is at least 25 ft deep/wide. Vegetation. Projects should not destroy existing, desirable habitat or native vegetation along the shoreline Only local, native species may be included within 25 ft of the water's edge. No exotic species or nursery derived cultivars may be used. Aquatic plants should be included in the project vision. Aquatic plants should be known to have grown (or currently grow) in the project area. There should be a strong likelihood of aquatic plants surviving. Agreements. Funded projects require a signed agreement stating that the site will be appropriately maintained for 10 years, and allowing access to the site for project installation, maintenance, monitoring and visitation. Project types vary, and may include efforts that: ? establish buffer zones along lakes and rivers, ? improve the supply or techniques for installing native aquatic plants for restoration, ? develop educational materials/forums to promote buffer zones and native aquatic plants ? measure the effects of riparian buffer strips on water and habitat quality Application deadline: November 1, 2002. City of Eagan Parks and Recreation MEMO Date: October 14, 2002 Agenda Item: 1.2; Ahmu Storage Basin Attachments ® I. Decision tree, milestones,oosts 2. Conceptual expansion of JP-47 3. Conceptual expansion of accumulation basin. AGENDA ITEM: I12; ALUM STORAGE BASIN - JP 47 SEDIMENTATION BASIN TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Review preliminary conceptual drawings of and provide recommendations to the City Council on a project to improve or create additional storage volume for alum sediment from the dosing station for the benefit of Fish Lake water quality. BACKGROUND/HISTORY: The City operates an alum-dosing facility, which helps to remove phosphorus from entering Fish Lake. Since 2000, when significantly more alum was experimentally added to the stormwater force main, alum-dosing has been suspended until a long-term solution is determined for either the receiving waterbody (JP-47) or creating an alternative sediment accumulation area. The current problem with JP-47 is that approximately two feet of alum sediment has accumulated there, leaving little basin volume to receive any more. Creating additional volume for sediment accumulation is currently constrained by the lack of land ownership by the City directly to the east of JP-47. ANALYSIS: Attached are copies of three documents. The first document includes a decision tree that conveys steps, a schedule of project milestones, and set of alternatives with generalized costs. The second document is a set of drawings that depict excavation of JP-47 to create additional accumulation area. The third document is a set of drawings that show creation of an engineered three-cell basin directly east of JP-47 on property owned by McCarthy and under consideration for a large single-family residential subdivision. DISCUSSION/EVALUATION: After two years' of not operating the alum-dosing station, Eagan Water Resources hopes to re-start next year, but it is not comfortable proceeding given the existing sediment volume in JP-47. Also, with an eventual residential subdivision, it is important for the City to weigh its priorities to address Fish Lake water quality, and to take a proactive approach. The Natural Resources Subcommittee met to review this issue on Monday, October 7, without reaching a recommendation. Staff was asked to acquire additional information, which will be provided at the Commission meeting. /9 ALTERNATIVES FOR COMMITFEE CONSIDERATION: Provide a recommended course of action to the City Council, among at least the following two alternatives: • Excavate JP-47 and withdraw wetland banking credits; and • Remove only accumulated sediment from JP-47 and proceed with separate storage basin. 2O. YrLs FIAP44l CE AES/G SC({fpyt,F *"- RESPeNs?sr PAWY FeR Peuv ? C=' N STR?rT?aN f MINNEAPOLIS. MINNESOTA- HIBBINQ MINNESOTA DULUTH, TA =RR ANN ARBOR, MICH IGAN - JEFFERSON CITY, MISSOURI COMPUTED CHECKED SUBMITTED BY 133D BY TO I DATE 10A DATE DATE Item:I2. 4/em ina fe &$fn l JR41 DATE Attachment # . Dees ien fire, PROJECT NAME ,.?p-y 1 IAtk&snes 1 eea1s. PROJECT NUMBER 23 /!'s' AE Iz.- C'C? 7 SUBJECT j?-f7 pECtsteiu T2€F C.omccAr PL4AfS AL4LM SAS/A/ ON M. C44TRY PRor XTY CITY To PRorEEp 1?/ /Vo CiT'Y ,4wm 5.4510 FiA 4'f-1?ES OA/ .Ko C.4,CTh Purrs FoK P?2opmery S*4 4LL /?LKrW YErS MKT s s?pr oeeT *Cox B/d /uoE??roriuf er AereLOpEC McGt?T7V r PieoP. Ciry No Rf*CN ?G ,y T pNEl-oPA( ENT 1211 MINNEAPOLIS, MINNESOTA- HIBBING MINNESOTA DATE I SHEET NO. IL/I3 BARR ANN ARBOR, MICHIGAN JEFFERSON CITY, MISSOURI PROJECT NAME COMPUTED ICHECKED 1SUBMITTED PROJECT NUMBER BY .,-? S IBY TO SUBJECT J f " 'f 7 DATE 16/f DATE IDATE SCHCAuLS/PIZc?E?T MlLESrbNL S oCr, cam c& r PLAw3 70 an-r ocr. 7-g bas coo"M.rmp M7 G. ac-r7 /j P44ek% CoAw13516A/ Mr-e,. OCT ! r' C/rY eourve? L n+r?G. Coweerr Puw Mrs. w/ C!.l vEX G 4 ioc. (AiVEl.C'd'R) PL14Ar RevitL., ,4,JA A(scusS(b4JS BETwa A AEVE"PER S C rv -? G7Y oR A!rerLOw. SwLb PoNg , wbp-v ? Ciry CLSAw.Kr JP +#7 77I(s V E$ . 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SECTIONS AND DETAILS OJECT CATION LOCATION MAP Q Yl .W PooPOSp O?paY ` ppAW?vs FOR pE CONCEPTUA ??_ .? ?•- ?SpaMa ALUM STORAGE BASIN e m m Fu ?0 2 0' newta E AN 4700 WM 7M sin p Hnn CITY OF EAGAN agon, n ,? " ?.:u T ??• ms. w. m mw4 =e : ? _ aw[wsm a c o i z a ssw-1eo? .` `?'-1M7 °,•. w"".,.:M M.:' • .un Eogan. Minnesoto TITLE SHEET Md INDEX m). m as Sao wa REV510N oESCTP[ION o.rt_-_-...___. xa. ,o .?_._. ro/raa wn. RELEASED µ p M ?_..e. ux ... ,.p... tia d VICINITY MAP Q j a°c 3 E O p : I O• ? W 7 cSW2 g I(` I i I p c IWO ED ° ------ UJ i it ° o 0 ` ? / rcy ca cra ? <sa V U w zsa O ?E+g B ?p ng ?e y a.g ?o I p„ I6. °s W III ,_!?fit c o ?? zya s _ a f 611 ? TIN, ?I? 6+g .. ? a,?. FBI ? p ? I i? ? \\ ???qf Ir R <sp ? E J^ ? g ------ ------ ? ? I 3 - - ? 4 Y e Le o= uta ff g g¢pp m ? ? 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Prevalence of Disc Golf BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Overview of Disc Golf; Objective, design, and cost. BACKGROUND The thrill of the putt, the happiness of sending projectiles flying, handling a brand new driver on a course you've never played, or challenging yourself to come in under par on a course you've played for years. Golf? Well, kind of. As shown in Attachment 1, Disc Golf is an emerging sport in Minnesota, with at least 60 courses operating at this time. Disc golf is designed for players of all ages from preschooler to senior, skill levels, and physical abilities. Whether it's a pickup game between buddies or a programmed tournament, disc golf has the challenge of traditional golf without the expense (for designer or player), terrain modifications, or fights with small woodland -- creatures a la `Caddyshack.' Bill Ashton, a local disc golf enthusiast, discussed working with the City to determine if disc golf was feasible in one of Eagan's parks. The Parks Commission was provided a letter by Mr. Ashton in the September meeting packet. Staff has researched this topic to provide a background on disc golf, to help the APrC decide if this is a recreational activity the City should pursue. OVERVIEW The objective of disc golf is similar to traditional golf, to traverse a course in the least possible throws of the disc. Throws begin on a tee, and subsequent throws are made from where the previous throw landed. The final throw lands in a "basket," a pole-and-chain device that traps the disc until the player can retrieve it. Disc golf is scored by counting the number of throws for each hole, plus penalty shots (see Attachment 1: Scorecard). The lowest throw count wins. Like traditional golly holes are judged by "par," the number of throws a player should aim for to get the disc in the basket. Z/. Playing the Game: A Quick Glance at Disc Physics Discs come in many forms; drivers, mid-range approach, long-range approach, and putter. How the disc performs depends on the make of the disc. Discs typically weigh between 150 to 175 grams, and are selected based on what the player wants the disc to do on each throw. Advanced players may select discs that are overstable, understable, or stable to control their throw for specific terrain. Overstable discs tend to follow a path opposite to the player's throwing hand, i.e., a right handed player will throw an overstable disc to the left. An understable disc will behave just the opposite, following a path in line with the player's throwing hand. A stable disc will follow a straight flight path. Disc weight will impact the stability of a throw. According to Frisbeehunter.com, lighter discs tend to be understable, heavier discs tend to be overstable. As a disc becomes worn, it tends to become understable. Course Design Ovrrst" saber Undarstabla DiscLife.com Disc golf takes advantage of existing terrain. It's not uncommon to put a course in a wooded area or around water bodies and adjacent wetlands. It's considered part of the challenge in the game- there is no need to groom a course like traditional golf or use chemical fertilizers on the lawn. A solid course design starts with the basics- identifying a start and an end. Amenities such as parking lots, bathrooms, and vending may be a welcoming touch to the course. The Disc Golf Association of America recommends designing a course in a "Figure 8" formation with these amenities in the center. Tees should typically be 50 feet or less from the previous basket. Recreational tees are generally 4' X 8', or 6' X 10' on larger courses. The front of the tee should be marked with a 4X4 or be flush with grade. Cement tees, although not a favorite with professional players, can be used to permanently mark the tee. Decomposed granite is a preferable option to cement on muddy courses. The goal of course design, aside from being challenging (but not impossible!) is to create "flow" for the players. Holes are typically 250-500 feet long, a median length of 375 feet. If each hole is an estimated 30 yards wide, the game could require about 7 (9-hole) to 14 (18-hole) acres for play. However, this acreage does not necessarily have to be in one consecutive cluster. Varying the length and spacing of the hole will 22. (stye 0 0 _ d LA Mn4 flur#isutq !1f[ Gdl COW W ¦ SWJJMS Cdium challenge players and allow them to hone their long and short shots. There is debate among players about whether the putting areas around the basket should be free of hazards. One group says they would like a clear shot, another segment notes the terrain bumps around dips on traditional golf putting greens. A compromise may be using both putting greens on the course. When designing a course, mixed uses should be avoided. For example, having 150-gram discs flying over a playground is just unnecessarily hazardous, both for the child who might be standing in the flight path, and for the disc golf player who might find themselves facing an angry parent. Although courses should be designed with natural hazards, these hazards should not be so numerous as to exclude players with limited mobility. According to the PDGA, disc golf is intended to be a game that everyone can play, regardless of skill level, physical ability, or age. .-; r,;,,t= Eguiament Costs t t x'. Equipment costs for disc golf are generally one-time expenses (save replacing errant discs lodged in trees or in the lakes). The most important piece of equipment that the City would need to provide are disc baskets, which generally cost approximately $300 to $500 per unit. However, there are construction plans available, which could reduce the cost to approximately $100 per unit, including material costs. A set of discs generally includes at least 2 drivers, mid range and long range (also called `approach,'), and a putter. Different discs are used to suit the particular shot, much like traditional golf. Discs generally cost $7 to $10 for regular discs. High-end discs and discs with unique coloration ("Fly-dye") can cost more, up to $16 each. SUMMARY Disc golf is a low-impact recreational pastime that spans multiple user demographics. Courses can be designed around existing park sites, and require very little ground disturbance and environmental impact. Equipment costs, while variable, are approximately $3,700 for a 9-hole course and 1 set of discs to $7,300 for an 18-hole course. And on a final note, it may not be in a player's best interest to :6,7-1 have their dog accompany them for a round of disc golf. . `Y Z3. ALTERNATIVES FOR COMMISSION CONSIDERATION This item is presented in response to citizen inquiry mentioned at the September 16 meeting. Alternatives for the Commission to consider include: 1. Continue study- work with Mr. Ashton to determine if Eagan has appropriate sites for disc golf. It is understood that Mr. Ashton is volunteering time and will not receive compensation from the City. 2. Discontinue study. 3. Other 21-. Item: T-,3; Di& Go/,c Attachment #/ - Revakcnce, 'f DMc &H ATTACHMENT 1: PREVALENCE OF Disc GOLF IN MINNESOTA- KNOWN DISC GOLF COURSE City of Eagan Parks and Recreation MEMO AGENDA ITEM: 1-4; SKATEABLE ART TO: ADVISORY PARKS COMMISSION Date: October 14, 2002 Agenda Item: 1-4; Skateable Art Action X Information Attachments PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: A local artist has proposed creating a functional art piece for the Eagan Skate Park. BACKGROUND The Eagan Skate Park has been wildly popular with local youth. It's not unusual to see 30- 50 youth practicing feats of athleticism that defy gravity. In order to keep the park fresh and challenging, the modular equipment may be shifted and adjusted to give skaters a new experience. Local artist Martin Hicks has contacted the City of Eagan to incorporate art into the new skate park. The art piece would serve as a functional piece of equipment, melding aesthetics and function while bringing in an interesting new piece of equipment to the Skate Park as it enters its second season. ANALYSIS The skate park currently has one grind rail that has proven popular with park users. It was not initially installed when the park expanded to the new site; staff wanted to make sure that the equipment layout was successful before anchoring it in the ground. The park was designed with the intent that a second grind rail would be installed to allow skaters an additional spot to slide down the grade change in the east part of the park. The second grind rail has not yet been purchased. During the design phase of the skate park expansion, Mr. Hicks discussed with staff an idea of integrating art with the skate park. After looking at the ideas, staff felt that an artistic grind rail would be an option to explore, preferable to a ramp or other large piece. COST Staff feels an artistic grind rail should not cost the City more than a basic grind rail. The suggested amount would be no more than $600 for a grind rail. The grind rail Eagan purchased in 2001 from Landscape Structures was $590 (tax not included). The APrC allotment for the skate park expansion was $75,000 total. The final cost, including paving, fencing, and equipment, was approximately $74,170. This leaves funds available for the second grind rail as originally intended. $600 towards the Hicks rail would not push the project over the $75,000. 25. Mr. Hicks would be responsible for securing any additional funds needed to complete the project. For him to pursue grant money, the City would need to declare its intent to allot the $600 toward the project. INSURANCE Staff contacted Ed Lucz of LMCIT in early October. He stated that insurance for the park runs with the park rather than the manufacturer. In brief; the artistic grind rail would be covered in the same manner as the rest of the park. The park is covered in the City's general liability insurance policy. CONCLUSION An artistic rail may present a subtle educational opportunity for Eagan youth. It shows how art can be functional, not just dusty paintings hanging on a museum wall. Given the numbers of youth who use the park daily, it would become a showpiece for the park, distinguishing it from other skate parks in the Metro area. If an artistic grind rail is to be pursued, the City would contribute no more than $600. It would also be understood that work could commence as soon as Mr. Hicks secures the additional funds, with a completion and installation date of about April 2003 (subject to change). The rail would then be installed concurrently with the grind rail already owned by the City. ALTERNATIVES FOR COM IISSION CONSIDERATION 1. Authorize staff to write a letter of financial support not to exceed $600 so Mr. Hicks can pursue grant funding. It is understood that Mr. Hicks will secure funding for any amount over $600. 2. Approve that staff work with Mr. Hicks to develop design and specifications for an artistic grind rail appropriate for the Eagan Skate Park. 3. Discontinue pursuing the artistic grind rail option. 4. Other. Z?, City of Eagan Parks and Recreation MEMO Date: October 7, 2002 Agenda Item: K-3, Acquisition Priority Report Action X Information Attachments x 1. Scoring grid 2. Summary map AGENDA ITEM: K-3, ACQUISITION PRIORITY REPORT TO: ADVISORY PARK COMMISSION PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: The APrC has traditionally maintained a listing of land parcels considered as a priority for potential acquisition. A subcommittee of the APrC has completed a process of reviewing existing priorities and evaluating additional parcels for possible inclusion. BACKGROUND/HISTORY:. One of the primary responsibilities of the APrC is to review, evaluate and make recommendations pertaining to the acquisition of land for preservation and/or the enhancement of park areas. The land is generally acquired through a dedication during the development process or purchased with funds from the Park Site Fund. A list of "acquisition priorities" has traditionally been used by the APrC to help guide the decision making process. In the Spring of 2002 the APrC created a subcommittee to review existing acquisition priorities and evaluate additional parcels for possible inclusion on the priority list. The subcommittee has completed the task and is submitting its findings to the APrC for review and approval. DISCUSSION/EVALUATION: Prior to this most recent review of acquisition priorities, the APrC last completed thorough evaluations in 1995 as part of the development of the Park System Plan and again reviewed them in 1999. The process of reviewing parcels has varied with each evaluation due partly to the resources that are available to aide in the review and also the need to be discriminating as available property and financial resources are becoming more limited. Despite the changes, many of the original priority parcels remain on the new list for consideration at the appropriate time. A regular review is recommended as the dynamics of the community continue to change. The current subcommittee created a system of evaluation that relies heavily upon criteria specific to the potential a parcel has to enhance and/or protect natural resources or parks. The system is deigned to evaluate not only known priority parcels but also any new parcels that may come to light. SUBCOM IITTEE DISCUSSION/RECOMMENDATION: The subcommittee is recommending approval of the attached acquisition priority report. 2-1. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Approve the report and recommendations of the Acquisition Priority subcommittee as submitted. 2. Approve the report and recommendations with additions, deletions or other modifications. 3. Recommend continued evaluation and subsequent submission to the APrC at a future date. 4. Other 22- REPORT OF THE ACQUISITION PRIORITY SUBCOMMITTEE MEMBERS Joe Bari - AprC Elizabeth Perry - AprC Dorothy Peterson - AprC John Rudolph - AprC Paul Olson - City staff INTRODUCTION The Advisory Park and Recreation (APrC) has been charged with the responsibility of making recommendations in regard to the acquisition of property for park and/or preservation purposes. The two primary means of acquisition being a land dedication from a developer in lieu of a cash payment or fee title acquisition utilizing funds from the Park Site Fund. The primary data base or reference used in making a determination has been the "Acquisition Priority" list which is reviewed by the APrC on a regular basis. In the spring of 2002 the APrC began the most recent effort to review acquisition priorities. Previous reviews utilizing different formats had been completed in 1995 during the preparation of the Park System Plan and in 1999 by the APrC. The APrC met as a whole on several occasions to discuss a process for review and to develop criteria that could be used to conduct parcel evaluations. The decision was eventually made to appoint an Acquisition Priority subcommittee (APsc) and charge them with completing the following tasks; • Develop a system to evaluate parcels for possible inclusion or continuation on the priority list • Review and update the existing priority list utilizing the system • Identify new parcels that may merit review and possible inclusion • Report back to the APrC with a recommendation on acquisition priorities and actions The subcommittee began the project in May and completed work early this fall. PROCESS • Development of Criteria During the preliminary meetings of the APrC, the consensus of the membership was that a system of parcel analysis that utilized a variety of specific criteria could provide the most quantifiable results. Such a system could potentially be utilized not only to review parcels already on the list but also to test candidate sites as they became available and/or known. Eventually, nineteen specific criteria were decided upon and placed into one of nine general categories. A "positive point value" for purposes of scoring was assigned to each; if it met the criteria, points are awarded The number of points available for each of the criteria was based upon the perceived significance of the criteria in determining the inherent natural or useful value of a parcel. An "up to" point value was used in those instances where discretion was necessary, there was dependence on an outside influence or a higher value was assigned. Zt. • Site Evaluation The APsc began the evaluation process by reviewing all of the sites that had been identified and prioritized by the APrC in 1999. Any site that had been acquired or developed since 1999 was removed from the list and not considered in the review. The remaining list of eighteen sites was divided into blocks of six to eight individual sites. Each member was assigned the task of conducting an independent field review of each site and subsequently scoring the site for each of the evaluation criteria. Staff provided scoring sheets, parcel maps and general descriptions of the sites to aide in the field review. Upon completion of the field reviews for each block of sites, a meeting of the APsc was held to discuss the findings and address any problems or concerns that came to light. The City Forester and Water Quality Coordinator were called upon to provided specific input for a number of the sites where the existing, or potential impact or value of the natural features or systems required clarification. Their input is reflected in the final scores for many of the sites. • Compilation of Ratings Once the evaluation of all candidate sites was completed, the APsc members began the process of compiling and combining the results. Because of the subjectivity of several of the criteria, "aesthetic value" as an example, the decision was made to average the rating scores of the individual members rather than reach a consensus. Member scores were adjusted if it became obvious through the course of the discussion that the intent of a specific criteria had been misinterpreted. Staff subsequently averaged each of the rating scores for each criteria, as assigned by the members, for each site. The criteria averages were then used to create a cumulative total score for the listed sites. The average score created the order for listing the sites; those sites having earned the most points by virtue of meeting the intent of the criteria were placed at'the top and the rest added in descending order. To better define a priority for the sites and because of the disparity of the totals, the cumulative scores were also averaged. The result provided not only an average but also a general median which half (nine) of the sites scored above, while the other half scored below. The APsc determined that the top nine would be considered as "Tier r' priorities and the other nine as "Tier II ". No sites were dropped from the list as all were determined to have some intrinsic value if the opportunity presented itself. • Identification of Additional Sites The APsc felt it important to conduct a general review of the community to determine if there were additional sites that could merit inclusion on the priority list. Using much the same process the APrC utilized in 1999, the APsc reviewed current maps of "Vacant and Underutilized" properties provided by the City Planning Department. Vacant property being unused properties that have the potential to be developed, Underutilized property being oversized lots that had been developed in some manner but are still large enough to be subdivided for additional development. Upon review and consideration the APsc did not feel that there were any additional properties, in either the Undeveloped or Underutilized categories, that would merit inclusion on the Acquisition Priority list. In general, much of the remaining Undeveloped property tends to be in the commercial district of the City and already disturbed, or in areas with limited potential to benefit a park or natural system in either a functional or passive manner. The Underutilized properties are most often oversized residential lots containing a single residential structure. The undeveloped portions tend to be the back area of the lot where additional development is unlikely given the terrain and cost of extending access and utilities. Though under private ownership it is likely they will remain in a natural state. • Establishment of Priorities Upon completing the review and analysis of the data the APsc began the process of creating a format that would be useful and justifiable. A narrative describing the "intangibles" and clarifying the potential use of many of the sites was added to the scoring grid. Though the sites were listed in a descending order based upon the composite score the members did feel the order necessarily represented a definitive priority list but rather a reference guide for decision making. The decision was made to differentiate between the Tier I and Tier II sites, as defined by their relationship to the average composite score. In either instance a "proactive" approach (approaching owners) was not recommended at this time given the limited financial resources available for acquisition, potential dedications or in some instances the limited potential for development. Actions for the Tier I and Tier II sites were defined as; • Tier I - Sites with above average potential to contribute to the park system in an active or passive manner. They may contain features with value to a natural system or for which preservation should be considered. There is a great likelihood that the desirable portion of the parcel can be acquired through a land dedication in lieu of cash at the time of development or through an easement. May be consistent with the intent of the Park System Plan. • Tier II - Sites with an some potential to contribute to the park system in an active or passive manner. The existing use may be consistent with the concept of preservation or community benefit. A reevaluation may be appropriate should there be an opportunity for a dedication or a first opportunity to purchase. May require a very significant expenditure to acquire due to the existing use existing amenities, or pending improvement plans. Any new sites that are brought to the attention of the APrC would be evaluated by use of the rating system for possible inclusion on the list or acquisition by dedication, purchase or easement, depending upon the specific circumstances. CONCLUSION The intent of creating and refining an Acquisition Priority list is to create a data base and guide that can be used in the decision making process and to raise awareness. It is not intended to be an all inclusive, exclusive list. Should a new site come to light, the APsc is hopeful that an evaluation would be made utilizing the criteria that has been developed. The consistent use of a systematic approach for reviews will serve to validate and justify future decisions and recommendations. The APrC recommends that the acquisition priorities be reviewed annually by the APrC. .3/ Item: K-3; Ale p;w7'lan ';o.;fy lieper# Attachment # i, 5e g ., !,? M L. 3&n„".1 M'' ACQUISITION PRIORITY SUMMARY SITE NARRATIVES Sites By Rank 1. LEMAY LAKE /Park Expansion; A neighborhood park has been proposed for development on the south end of the lake. The City recently acquired property on the west side of the lake including a residence. The house has been converted for use as a retreat center and program space. The additional property is needed to allow for the installation of amenities consistent with those found in neighborhood parks, possibly including a play structure, sun shelter and canoe launch. Given the likelihood of the adjoining property being developed, there is good potential to acquire the needed property through a park dedication. Property for a lake trail could be acquired through easements. 2. OHMAN PARK/ Trail Connection; Land is needed to create a neighborhood trail. connection from the park into nearby Lebanon Hills County Park as depicted in the Park System Plan. There is good potential to acquire the needed property through a park dedication when the adjoining property is developed. 3. THOMAS LAKE PARK /Preservation; The intention is the preservation of the pristine shoreland zone bordering the west end of Thomas lake. The potential for development of much of the land is very low due to its location with a designated shoreland zone. Additional property could be acquired through easements. 4. HOLZ FARM / Expansion; Additional property would allow for an increase in programmatic opportunities and improve the parking. The properties are primarily residential with several commercial lots also included. The cost of acquisition would be very high. A new master plan will be addressing many of the issues associated with the farm and its future. 5. McCARTHY SITE /Park, Trail Connection; Portions of this farmstead are needed to complete a natural greenway corridor and a trail connection from Patrick Eagan park to the northwest. Much of the property has been disturbed which may require realignment of a greenway. Should the site be developed there is good potential to acquire the needed property through a park dedication. 6. BARBARA CURRY PARK / Trail Connection; A trail connection from Patrick Eagan Park through Barbara Curry to Wescott Avenue is depicted in the Park System Plan. The needed property is currently part of the McCarthy farmstead. There is potential for a park dedication should the property be developed. The acquisition of easements remains an option though the terrain is difficult. 7. QUARRY PARK /Expansion; Acquiring additional property to the east would allow for expansion of the useable park space thereby increasing programmatic opportunities. The additional property may be needed to offset the property lost at the time the proposed east/west connector street is built. A park dedication is possible or fee acquisition as part of the road project. 8. ANDERSON SITE /Interpretive center, preservation; The property once served as a horse pasture and no longer contains vegetation consistent with that found in Patrick Eagan Park, which bounds the property to the west. The earlier suggestion that the site be used for the construction of an interpretive center must be weighed against the potential of using other sites within the park. The development of the site will most likely not take place without the extension of utilities. Should development occur, there is some potential for a park dedication that would possibly provide some buffering. 9. LAKESIDE PARK /Park expansion, protection, trail; The property bounds Lakeside Park to the west. It has been used as a pasture and is disturbed. Acquisition of the property would provide a measure of protection for a small wetland and provide additional open space, though programmed use is very limited. There is potential to extend the highline trail through to the east as depicted in the Park System Plan. The needed property could be acquired as dedication at the time of development. 10. NORTH PARK / Visible amenity; Located along the entrance to the new North Fields athletic area the property was intended to serve as a visual amenity though it has now been highly disturbed. There may be some future value in acquiring an easement over portions of the property to allow for the completion of a loop trail around the lake. The likelihood of development is very low, some environmental concerns are possible. 11. FEDERAL DRIVE / Park access, expansion; Additional property would improve access to existing park property and allow for possible park development though the need in the area is low and the terrain very difficult. Preservation without acquisition remains a possibility as the potential for development is currently low. 12. SECTION 15 / Protection, visual amenity; A large parcel of undeveloped property lies on the north side of Wescott Avenue. Acquisition or easement over a portion of the property_along Wescott would preserve a green corridor as a visual amenity. Development of the property is likely creating the opportunity to consider a park dedication or easement at that time. 13. WEST PUBLISHING / Trail easement, preservation; The property borders a small pond that also extends into Wescott Station Park. An easement around the pond would allow for the construction of a trail around the pond. There has been no specific need identified and the possibility of development is currently remote. 14. DIAMOND T / Trail connection; Diamond T is bounded by Lebanon Hills Park on the south and residential development to the north. The desired property would allow for the creation of a link into the County Park from the neighborhoods. The development of the Diamond T property is a possibility at some time in the future. There is good potential to acquire the needed property through dedication or an easement. 15. BLUE CROSS / Preservation, expansion; Blue Cross is currently preparing to develop the property as part of a plan for expansion. The park dedication has been met. The City may purchase a portion to allow for the expansion of the maintenance facility. Should the Blue Cross plans change it may be appropriate to review any new options and opportunities for additional acquisition or partnerships.. 16. CARRIAGE HILLS GC /preservation, recreation; Should the course become available consideration should be given to acquiring the course, especially if the proposed use is something other than golf. The private ownership of a course that provides opportunities to the public remains an acceptable option. 17. SKYHILL PARK / Park expansion; The property immediately to the east of the park is disturbed but undeveloped, with minimal resource value. Purchase of the property could be considered if there were need to expand the park. There is no urgency or demand at this time. Development of the property is unlikely. 18. PARKVIEW GC / preservation, recreation; Should the course become available consideration should be given to acquiring the course, especially if the proposed use is something other than golf. The "executive" length of the course makes it a unique opportunity for golfers. The private ownership of a course that provides opportunities to the public remains an acceptable option. on Analysis PRIORITIES: 1. LEMAY LAKE-park expansion 2. OHMANN PARK-access to county park 3. THOMAS LAKE PARK-protection of shoreland 4. HOLZ FARM-expansion for programs & parking 5. McCARTHY SITE-connection of park to N.W. trail 6. BARBARA CURRY-connection to Patrick Eagan 7. QUARRY PARK-park expansion 8. ANDERSON SITE-site of interpretive center 9. LAKESIDE PARK-park expansion, open space, wetland 10. NORTH PARK-visible amenity, environmental concerns 11. FEDERAL DRIVE-access to existing park, expansion 12. SECTION 15-visual corridor along Wescott 13. WEST PUBLISHING-easement around pond 14. DIAMOND T-connection to county park 15. BLUE CROSS-preservation, right-of-refusal (all or partial) 16. CARRIAGE HILLS G.C.-preservation, right-of-refusal (all or partial) 17. SKY HILL PARK-park expansion 18. PARKVIEW G.C.-preservation, right-of-refusal (all or partial) N W+ E S 0 1 Miles ACQUISITIONIDEVELOPMENT SITE ANALYSIS SUMMARY OF SCORES 7-24-2002 Page 1 MAP a SITE DESCRIPTION LOCATION A RELATIONSHIP To DEMAND B OPPORTUNITY FOR ACQUISITION C CONSISTENCY WITH AN EXISTING PLAN D MAXIMIZATION OF THE EXPENDITURE E HISTORICAL SIGNIFICANCE F AESTHETIC VALUE (G) CORRIDOR TRAIL LINKAGE H SUB-TOTAL POINTS. Page 1 potential to Adjacent to exhaft city park orcity facBW - 1 point aallaly kno In o as-WWWed pogmnlmslc need fora taoitity- 1 point Pct of a future dedication of land- Up to 2 points tand alone x aoiab spur 10 - I point Proposed use is mnI$IWnt with the intact of a grant - Up to 2 points idranlnrctural ulili ies era b place- 1 point delBiad at• priorityIn a city plan- 1 point No unneeded buildings or feclite included in purchase - I point SBe 0Oh documented historic City Cgn of ?csse Eapan In - Up to 2 points visual character that nas¦ e am - I Point ael W el bu a6x vi I Point Cnale a or within connection Is gr a Up to 2 points Polamlal to pnddo a oKnia" rp-be- Up to 2 pole a ossible Put. s 1g 12 Ler" Lake past separation. smahaM. 1• 1• 2• 067 1.67 0.33 1 1• 0.33 1• 1• 133 ' 1.33 1367 1 Ohman Park Acwa to count' park 1 1 2- 0167 0.67 0.33 1 • 0.67 0.33 0.67 1 • 2- 2- 13.34 2 Thatimme Lela park prabmbndshmdrWwomWdsala 1 • 0.33 067 067 0.67 0.39 1 • 0.33 0.00 1 • 1 • 1.33 IA0 9,33 6 Holz Famr Enpaoslon Inc rams and Periling 1 1 • 0.87 1 • 2- 1 • 1 • 0.33 0.00 0.33 0.67 0.67 1.00 10.67 4 Sib Connection of park to a N.W. WO 1 • 067 167 033 1.39 060 1 • 033 0.33 033 0.33 2- 2% 1134 8 Barbara Cunt' Connection to Patrick Eagan 1 • 0.33 1.00 0.33 1.33 0.33 033 1 • 0.00 1 • 0.67 167 1.87 10.67 10 k Downy Peek Psrk beat 1 • 1• 1.39 0.67 1.00 1.07 0.33 1 • 060 0.33 067 0.00 1.33 9.67 5 Andxson Site Be. d knxpraire wit. 1 • 0.33 1.67 0.67 1.87 0.33 0.67 0.00 0.33 0.67 0.33 1.00 1.67 10.34 21 LYaaida Peek Peek waIad 1 • 0.33 060 067 067 067 0.33 1• 060 067 1 • 0.33 133 6.00 9 North Park Visible anwnfy. ernironmemal cncams 1 • 0.33 0.00 1 • 2- 0.00 0.67 0.87 0.00 0.33 1 • 0.00 0.67 7.67 14 Federal Dare Amax to 067 033 067 1 • 067 I • 067 1 • 033 0.33 0.33 067 067 8.34 15 Section 15 Visual corridor Wong WascE 0.00 0.00 0.33 0.00 0.00 0.67 1 • 1 • 0.00 0.00 1 • 1.00 1.33 6.34 20 Wet Publishing Enameled wound paid 1 • 1 • 0.00 033 033 1 • MOD 1 • 060 0.93 1 • 0.80 160 760 7 Diamond T Connection to county park 0.00 0.33 0.33 0.33 0.00 1 • 0.33 0.67 0.33 0.00 0.01) 0.67 0.67 4.67 17 Issue C. Praeraatle 1. ftMkduW W 067 033 033 1 • 033 0.33 033 0.67 0.00 1 • 1 • 0.00 060 567 16 Caniape Hills Preservation 0.33 0.87 0.00 1 • 1.33 1 • 0.00 1 • 0.33 0.00 0.00 0.00 0.33 4.00 13 Skylil Park Peen bErseI 1• 0.00 BAD 033 000 0.39 0.33 0.67 000 033 067 060 000 367 24 Parkriew Golt Como Preservation 1 • 1 • 0.00 0.67 0.00 1 • 0.00 0.33 0.00 0.00 0.00 0.00 0.00 4.00 TOTAL 611!6 WITH IAAI0IAUM 6CORE 13 6 2 6 2 6 6 6 0 4 6 2 2 • . EARNED MAXIMUM SCORE 1:47BIAcquis Anal 9-24-02 ACQUISITION/DEVELOPMENT SITE ANALYSIS SUMMARY OF SCORES 7-24-2002 Page 2 MAP a SITE DESCRIPTION NATURAL RESOURCES Sub-Tots! Points page 2 SObTatal Points 1 TOTAL POINTS All Pages I HABITAT FOR WILDLIFE NATIVE VEGETATION UNDISTURBED WETLAND WETLAND EDGE STORM WATER CONTROL Protects heoCh of Unique vegaIion Prooldes transitional ecosystem; may have sensAiw erase. habitat fora wildW. -Up tot Points May Inobde.natlw provide or prairie. stands of hardwoods -Up to2Points Contains undisturbed wetlmrd, type 2 through 8, or corridor of moving water - - Up tot points Contains a functional wMlnd. M. 2 through 3 I point edge 501wean coven types or natural teaturvi •Up to2 points Mitigates or 0ontrok storm M. alter sipnifiwM rein event -Up tot points Posible Paps 2 PIS. a11 Posihk Page 1 'Pts.•is Total Possible Pts.•29 %ol Posalble Points FINAL RANK 12 Le nary L.I. Park expansion. sent was 1.67 1.00 0.00 0.00 2. 0.00 4.67 1387 18.31 03% 1 1 Ohman Park Access to county park 0.87 0.00 0.00 0.00 1.33 0.00 2.00 13.34 15.34 53% 2 2 Thomas Lab Park Protean of she do d woodsh em 187 2- 0.33 0.00 100 OAT 547 9.33 15.00 62% 3 6 Holz Farm Expansion for programs and parking 1.00 0.67 0.00 0.00 1.00 0.00 2.67 10.67 13.34 48% 4 4 P&Cmft Us Connection of perk to aN.W.kY OA0 0.00 0.00 0.00 100 0.00 1A0 11.34 1294 43% 6 8 Barbara Curry Connection to Patrick Eagan 0.00 .1.00 0.00 0.00 0.33 0.00 1.33 10.67 12 00 41% . 6 10 amqpwk Prkexgnelonbevil 0.00 0.00 000 000 1.33 1.00 233 9A7 1200 41% 6 5 Ardenm Sit. Site of intsprMWm center 0.33 0.00 0.00 0.00 0.33 0.33 1 00 10 34 . . 11.34 39% 7 21 Labetle Park Pak . ar3ard BAD BAD 0.00 0.67 100 1.00 2.67 $.00 10A7 37% 9 AVE •1 9 North Park Visible amenity, environmental concern 0.67 0.00 0.33 0.00 0.67 0.00 1.67 7.67 9.34 32% 10 14 FedeN Drat Atcam 10 akdng Park. eeglnNkn 0.00 OAS 0.00 0.33 000 OAD 093 334 3A7 30% 11 15 Section 15 Visual corridor along Wescott 0.00 1.00 0.00 0.00 1.00 0.00 200 634 8.34 29% 12 20 eat PudleNng Eavinwe road pond 0.00 0.00 0.00 OA0 1.00 0.00 1.00 700 3.00 25% 13 7 Diamond T Connection to county park 0.00 0.00 0.00 1 • 7.00 1.00 3, 0 4.67 7.67 26% 14 17 Bkre Cmp PnesrvMWl. rlg"t nwfu.M 093 093 0.00 000 033 1.00 2.00 SAT 787 25% 14 13 Carnage Hula Preservation, dghtd-rarusel 0.00 0.67 •.. 1.00 0.67 0.67 0.67 3.68 4.00 7.67 26% 14 13 SLAB Park Park ssprrsbn to the sail 000 0.00 0.00 0.00 0.67 OAT 193 3.87 6.00 17% 17 24 Parkviaw Golf Covina Preservation TOTAL SITES WITH 0.33 0.33 0.33 1.00 4.00 5.00 17% 17 MAXIMUM SCORE 0 1 0 1 1 0 • - Earned Mexin um Seers AVERAGE OF SITES = 10.43 1:47b%cquis Anal 9.2402 ? 0u i ?41?? COV /V y S ,Q £ Y 8. The number of people residing in the area? ii v 21% 3% 76% 0% 9. Apartment units? 20% 21% 52% 8% 10. Higher cost housing opportunities? 37% 8% 48% 7% 11. Affordable housing opportunities? 5% 59% 29% 6% 12. Condominiums and townhouses? 21% 13% 60% 6% 13. Parks and open spaces? 2% 28% 69% 2% 14. Trails and bikeways? 2% 36% 56% 7% ENVIRONMENTAL ISSUES 15. What do you feel is the most important environmental issue facing Dakota County today? NO ANSWER, 26%; NONE, 2%; WATER POLLUTION, 17%; AIR POLLUTION, 7%; WASTE/ AGE, 6%; PRESERVE OPEN SPACE, 18%; OVERPOPULATION, 2%; NOISE POLLUTION, 3%; KOCH, 8%; TRAFFIC, 4%; FLOODS, 3%; OTHER,4%. 16, How would you rate the current level of regulations to protect the environment in Dakota County? Overly restrictive, about right or too lax? OVERLY RESTRICTIVE 4% ABOUT RIGHT 55% TOO LAX 33% DON'T KNOW/REFUSED 9% 17. How important is It that Dakota County pursues an active role in protecting lakes, streams, and wetlands - very important, somewhat important, not too important or not At all important? VERY IMPORTANT 69% c -7 SOMEWHAT IMPORTANT 28% /b NOT TOO IMPORTANT 2% NOT AT ALL IMPORTANT 0% DON'T KNOW/REFUSED 1% 18. How important is it that Dakota County pursues an active role in protecting farmland from development - very important, somewhat important, not too important, or not at all important? ERY IMPORTANT 54% 9 / 96 SOMEWHAT IMPORTANT 37% NOT TOO IMPORTANT 5% -? NOT AT ALL IMPORTANT2% DON'T KNOW/REFUSED 2% 19. How important is it that Dakota County pursues an active role in protecting remaining natural areas - very Important, somewhat important, not too importan, or not at all important? VERY IMPORTANT 69% OMEWHAT IMPORTANT 27% ?-' ?(O 6 NOT TOO IMPORTANT 2% NOT AT ALL IMPORTANT 1 % DON'T KNOW/REFUSED 1% 20. Would changes or improvements in the recycling system make it easier for your household to recycle more items or recycle more often? What would those changes or improvements be? NO ANSWER, 14%; NO CHANGE, 46%; MORE IN-FORMATION, 2%; TAKE MORE PLASTICS, 3%; MORE CARDBOARD, 2%; MORE BINS, 9%; PICK UP HAZARDOUS WASTE, 2%; MORE OFTEN, 5%; MORE MATERIALS, 9%; MORE DROP-OFF SITES, 3%; NO NEED TO SEPARATE, 2%; OTHER,3%. 21. Were you aware prior to this survey that mixed mail may be recycled? Have you recycled mixed mail during the past six months? UNAWARE 22% AWARE/YES 69% AWARE/NO 8% Minnesota, MN Poll Supports Open Space Protection: The Trust for Pu... http://www.tpl.org/tier3_print.cfm?folder id=482&content item id=7, A Dakota County voter opinion survey shows that a majority of voters would support a $20 million bond measure to purchase lands to protect air and water quality, wildlife habitat, parks and farmland. Bond funds could be used to finance the County's recently adopted Farmland and Natural Areas Protection Plan. Contact: Tom Evers, The Trust for Public Land 651-999-5322 Susan Schmidt, The Trust for Public Land 651-999-5317 Dakota County - A Dakota County voter opinion survey released today shows that voters would support a $20 million bond measure over 10 years aimed at protecting natural areas and farmland. The poll results were presented to the Dakota County Board of Commissioners on Tuesday by the Trust for Public Land (TPL). The poll indicates a majority of likely voters would approve using $20 million in bond funds generated over ten years to purchase lands to protect air and water quality, wildlife habitat, parks and farmland. Bond funds could be used to finance the County's recently adopted Farmland and Natural Areas Protection Plan. The American Viewpoint, an independent, Washington-based professional polling firm, conducted the scientific poll of 400 registered voters for TPL. The poll has a margin of error of 4.5 percent. Key findings of the poll include: • hen informed of the positive benefits of this measure, as well as some negative arguments against the measure, a strong majority of 63 percent would vote for the measure, with 32 percent opposed. q • Dakota County voters are ver concerned about growth an avelopment. A large percentage (41 percent) feels Dakota County is growing too fast and better than one in every three feel strongly about this (32 percent). 75 percent of Dakota County voters are concerned that over development will bring the same traffic congestion and growth problems that other nearby areas are experiencing. • Concern for growth issues in Dakota County is greater than other typical top tier local concerns. 26 percent of voters felt that growth issues, including controlling growth and development, protecting natural areas and farmland, and traffic and transportation problems are the most important issues facing Dakota County today, compared to only 19 percent who responded that holding down taxes was the most important issue. • Adding components to the measure that increase accountability, particularly an annual public audit of how the funds are spent, could also improve the measure's chances for success. • A potential County property tax increase as a result of the possible state budget shortfall and competing local School District tax measures that may also be on the ballot in November 2002 could negatively impact the natural areas and farmland preservation program. "This polls tell us that voters in Dakota County understand that protecting open space and natural areas plays a very important role in preserving their quality of life. Voters want to do more to protect the lands they care about, and they're willing to pay for it," said TPL Minnesota State Director Susan Schmidt. A $20 million bond measure would cost homeowners an additional 93 cents per $100,000 of home value per month. Funders of the poll include the Trust for Public Land, Friends of the Mississippi River, 1000 Friends of Minnesota, the American Farmland Trust, the Minnesota League of Conservation Voters, SKB Environmental Rosemount Community Trust, Stop Our Airport Relocation, Pheasants Forever, Great Swamp Chapter of the Minnesota Waterfowl Association, Trout Unlimited-Twin Cities Chapter, and individual private donors. This poll is reflective of a national trend as voters continued to support new endeavors to create public of 2 9/16/02 5:45 Ply MN Poll Supports Open Space Protection 03/19/02 Minnesota, lvLN Poll Supports Open Space Protection: The Trust for Pu... http://www.tpl.org/tier3_print.cfrn?folder id=482&contentitem id=7.. funding for open space protection-despite the country's unprecedented national security challenges and an economy in recession. In 2000, a typically slow "off-year" following a Presidential election, 196 ballot measures-in 190 different communities and 24 states-were placed before voters. Of these, 137 measures were passed-a 70 percent national rate of approval-generating approximately $1.7 billion in new public funding for parks and open space. From big cities to small towns, sprawling suburban counties to mountain gateway communities, a total of more than 1.6 million Americans cast votes to safeguard their drinking water, save working farms, create parkland, and protect plant and wildlife habitat. The results will be discussed at a public meeting on Monday, March 25, 2002 from 7:00 - 8:30 at the Dakota County Extension and Conservation Center at 4100 220th St. West, Farmington. The Farmland and Natural Areas Protection Plan will also be discussed at the meeting hosted by the Friends of the Mississippi River. All interested citizens are encouraged to attend. Founded in 1972, the Trust for Public Land conserves land for people to improve the quality of life in our communities and to protect our natural and historic resources for future generations. In Minnesota, TPL has helped communities protect regional open space treasures including Quarry Park Scientific Natural Area in Steams County, Grays Bay Public Access on Lake Minnetonka, and significant lands throughout the Northwoods. TPL previously assisted Dakota County in protecting sections of Lake Byllesby Regional Park and Miesville Ravine Regional. Park. 1-1 ":?i"i'Yt^ Now ? :is?s.' ?Sh<:fZ} .... „1 °}<-' IV'; .!liti!. •t: ra?(?riC: _.ce.`!S?ii:ii_., of 2 9/16/02 5:45 PM Eagan Healthy Community Initiative September 15, 2002 John Rudolph, Chairman City of Eagan-Advisory Parks Commission 3830 Pilot Knob Road Eagan, MN 55122 Dear Chairman Rudolph: I am writing you on behalf of the Eagan Healthy Community Initiative (EHCI), i support of the proposed tobacco-free parks policy being considered by the Advisory Parks Commission. If possible please share this letter with the other commission members. EHCI `s mission is to: "Strengthen connections between youth and adults to create a community that cares for one another." We do so by strengthening 40 assets that serve as a barometer for youth to make responsible lifestyle choices, do well in school, and avoid alcohol and drugs. EHCI believes that a tobacco-free park policy particularly during youth recreation activities creates an environment where adults model and promote a healthy lifestyle for our youth. Thus the tobacco-free environment will lead to a reduction in youth smoking in our community. EHCI is pleased that Eagan is considering this policy and supports its adoption. On behalf of the EHCI, thank you for your leadership and support of this worthy endeavor. Respectfully, Michael G. Ferber Chairperson The mission of the Eagan Healthy Community Initiative is to: "Strengthen connections between youth and adults to create a community that cares for one another." AEE PO Box 22002 - Eagan, MN 55122 - wwwcafeagan.org September 9, 2002 John Rudolph, Chair Advisory Parks Commission City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 Dear John: I am writing on behalf of Clean Air For Eagan (CAFE), regarding a proposed tobacco-free parks policy being considered by the Advisory Parks Commission. I hope that you able to share this letter with the other members of the Commission. CAFE is a group of local Eagan residents who are concerned about secondhand smoke exposure in public places throughout our community. We would like to reduce the amount of secondhand smoke exposure experienced by Eagan children, families and employees. CAFE is very pleased that the Commission is looking to adopt a policy to reduce citizen's exposure to secondhand smoke in our beautiful city parks. As a practicing pediatrician at the Eagan Park Nicollet Clinic, I am very concerned about the harmful health effects experienced by those who are exposed to secondhand smoke, especially children. Making recreational settings tobacco- free eliminates everyone's exposure to secondhand smoke, a Group A carcinogen. There is no safe level of human exposure to these types of cancer causing chemicals. If you smell smoke, you are breathing these chemicals, whether it occurs indoors or outdoors. Tobacco-free park policies also create an environment where adults model and promote a healthy lifestyle for our youth, who are looking to us to set standards and serve as examples for desired behavior. Tobacco-free environments therefore contribute to a reduction in youth smoking in a community. I understand that the Commission has been discussing whether a tobacco-free parks policy for Eagan should apply to city recreation facilities only when used by youth, or all of the time. While making the facilities tobacco-free when used by youth is a tremendous step forward, making these areas tobacco-free all of the time can have an even greater impact upon our youth. Such a policy would protect our children from secondhand smoke not only when participating in a recreation program; it would also protect adults when the facility is used for their activities. In addition, adult leaders and coaches, parents and grandparents, siblings and other spectators would be able to breath clean, healthy air during both youth and adult events. As a final point for the Commissions consideration, CAFE feels it is important to specify in the policy that entrances to facilities, such as Cascade Bay, the Civic Arena and skating warming houses, should also be smoke-free areas. As you probably know, 11 communities across Minnesota have considered the adoption of a smoke free parks policy and all eleven have gone on to pass such a policy. I am very please that Eagan is now looking to join these other communities. Whatever direction the Commission chooses to take in adopting a tobacco-free parks policy for Eagan, know that CAFE fully supports your efforts. We stand ready to utilize our resources to help communicate the new policy to Eagan residents. We will be present at the September 16`h meeting as a show of our support for policy adoption by the Commission. On behalf of all CAFE members, thank you to the Commission for your leadership on this community health issue. Sincerely, " c e ; L. 'I David Griffin, M.D. C O U N T Y Farmland and Natural Area Referendum Fact Sheet November 5, 2002 Dakota County Question 1: Preservation of Natural Areas and Farmland What: Dakota County is asking voters whether or not they would support the sale of $20 million dollars in bonds to acquire, preserve, and protect natural areas and farmland from development. The property tax increase wo uoxim?ately$17-pergearforthe-medians tttej$176,500) in Dakota County and would last for 10 years. Why: According to the 2001 Dakota County Residential Survey, 96 percent expressed interest in protecting.. natural areas (69% said it was very important and 27% said it was some a important). Another 54% ex- pressed--a strong interest in protecting farmland. In response to citizen interest, the County Commissioners adopted a preliminary planning document and decided to holda_referendurn. Where: 36,000 acres of priority natural areas, and 42,000 acres of priority farmland were identified county-wide as eligible for protection (see map on back page). If the referendum is passed by voters, the funds would be used to protect approximately 5,000 -10,000 acres depending on land prices and the County's ability to leverage state and federal land protection funds. How: The program would be voluntary. Dakota County would buy land and conservation easements from willing sellers. Some of the land would be public. Some of the land would be private open space that is permanently restricted from development by conservation easements. Who: The Dakota County Board of Commissioners would be assisted by a citizen advisory committee to help prioritize what land to protect, using adopted criteria and local input from cities and townships. When: If the referendum passes, Dakota County would establish a program in 2003. Cost: The following table shows the annual estimated increase in County property taxes for all types of properties based on market value (farmland and farm outbuildings would not be subject to the tax increase except for the house, garage, and 1 acre). Market Value Approximate Tax $100, 000 $9.89 $150, 000 $14.84 $200, 000 $19.79 $250, 000 24.73 $300, 000 $29.68 $350, 000 $34.63 $400, 000 $39.58 $450, 000 $44.52 $500, 000 $49.47 If you have questions about the Farmland and Natural Area Project or November referendum, please contact Jane Vanderpoel at (651) 438-4423 Priority Farmland and Natural Arec N u?i Vn4G ('£ ?'i. WEST , ST PAUL ` M N t.. 1• sou Highest Priority Farmland (42,000 Acres) n. 1 ST PAU_ HETa3.' Private Natural Areas (36,000 Acres) Public/Institutional Natural Areas ti Greenway Opportunity Areas ' EAGA J VER GROVE GHT .?• ? v y Mw rah.. V - s LeYerlpnH ` • +.5; •rv.: - BURNSVILLE R9S MOUNT F APPLE VALLEY TOWNSHIP HASTII?6 COMES l } T? .. V VERMILLION •-?--??! s uyneoe°? TOWNSHIP RA bNN, ?;g?'' a • `. ` t TAN MARSHAN TOWhS IL E P' 7Fk 1 _! T 1! 4 } TOWNSHI.F? r_ R ++,X EMPIRE w.?r .- I TO SHIP } - , "fir } K 3 \ 1 FA IN N n+ ti s L Jol NAMPTO rr E * MESVILLL N ERl I .e Yp" UREKA I ?. t I 1t2ji1C CASTLE OWNSHIP? ?. la TOWNSHIP HAMPTON DOUGLAS TOWNSHIP TOWNSHI RANDO Pftpe? ?ANDOi PH TO NS I by n?a comer of otA 2M. WATERFQBD! I P OWNSHIP f'. t f' -. 1 f REENVALESGIOT TOWNSHIP rGWNSHIP ! 0 1.5 3 6 Miles Dakota County Farmland and Natural Area Protection Plan - city of eagan parka & recreation MEMO TO: Tom Hedges, City Administrator CC: Ken Vraa, Director of Parks and Recreation, Mike Ridley, Senior Planner Marilyn Wucherpfennig, Planning Aide Gene VanOverbeke, Administrative Services Tom Colbert, Public Works Director Eric Macbeth, Water Resources Coordinator Gregg Hove, City Forester Paul Olson, Parks Superintendent Jeff Asfahl, Recreation Superintendent Cherryl Mesko, Parks and Recreation Office Supervisor FROM: Beth Wielde, Research & Special Projects, Parks and Recreation DATE: September 17, 2002 SUBJECT: Advisory Commission Action, September 16, 2002 Regular Meeting The following issues were brought before the Advisory Parks Commission for action during their regular meeting on September 16, 2002. The information is listed under its appropriate agenda item. Consent Agenda Vogelpohl Addition This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Commission Action The APrC voted unanimously to approve the Consent Agenda. Centennial Ridge- Manley Land Development This item was reviewed under the Consent Agenda. These items have been reviewed by staff for compliance with parks, trails, forestry, water quality and wetland issues. Water Resources Coordinator Eric Macbeth was asked to clarify a question on water quality. Commission Action The APrC voted unanimously to approve the Consent Agenda. Old Business Tobacco Free Recreation Update The APrC has been asked to consider establishing a policy to make youth recreation events tobacco free; adults would be asked to refrain from smoking during youth events. The topic was sent to the Recreation Subcommittee. The Subcommittee developed draft language for the APrC to consider adopting. Commission Action The APrC, after much discussion, moved to send proposed policy language to the City Council for input and direction. New Business There was no new business for the APrC to review. Other Business and Reports There were several items under Other Business and Reports. These items required no action unless otherwise indicated. 1. Thomas Woods Trail- Neighbors of the Thomas Woods Trail area have expressed concern for a trail easement that was laid out in the approved plat documents but does not meet the as-built. The trail, shown in the approved plat as an 8' bituminous, would encroach on the existing driveways. The trail easement is a straight, direct access from the cul-de-sac to Lebanon Hills Regional Park. While the issue was brought to the City by the neighbors on lots 8 and 9, it is the responsibility of the developer to request action on this issue, since the as-built does not match the approved plat. The City will work with the developer to address alternatives that will satisfy the City trail requirement. No action was requested from the APrC at this time. 2. Subcommittee Updates 3. Community Center Update 4. Communications- Disc Golf 5. Set Meeting re Alternative Revenue Streams- The meeting has been set for October 2, 5:00 in Conference Room A&B. Staff will review progress on the income projections for sustainable revenue streams. 6. Update on Holz Farm Master Plan Exhibits Associated with Agenda Items To view the exhibits associated with the agenda items, including plat maps, relevant documents, or site plans, see Beth Wielde in the Parks and Recreation Department at extension 144. Minutes of the September 16, 2602 Meeting To obtain minutes of the Advisory Parks Commission meeting, contact Cherryl Mesko in the Parks and Recreation Department at extension 661. Next Me eting-• October H-, 2002 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF SEPTEMBER 16, 2002 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on September 16, 2002 with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Member Davis was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; CJ Lilly, Parks Planner; Paula Nowariak, Recreation Supervisor; Colleen Callahan, Youth Development Coordinator; Sandy Breuer, Community Center Manager and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA Item G-1, Centennial Ridge was moved from the Development Agenda to Item F-2 under the Consent Agenda. Added under Other Business and Reports was 5) Set Meeting Date of CIP Review and 6) Holz Farm Update. Elizabeth Perry moved, Margo Danner seconded with all members voting in favor to accept the agenda as amended. APPROVAL OF MINUTES OF AUGUST 19, 2002 Elizabeth Perry moved, N Mark Filipi seconded with all members voting in favor to accept the minutes of the August 19, 2001 meeting as presented. INTRODUCTION OF COMMUNITY CENTER MANAGER Director Vraa introduced Sandy Breuer as the new Community Center Manager and provided a brief background of her experience managing community centers. He also noted that she has an extensive background in recreation programming, which will be an asset to the position. Staff is very pleased to have her on board, Vraa added. VISITORS TO BE HEARD JOHN WARD - SIERRA CLUB John Ward addressed the Commission as a member of the Sierra Club but also as the chairperson of SPRAWL. He wanted to make the Commission and public aware of a bike ride (Tour de Sprawl) that would start and end at Patrick Eagan Park on Sunday, October 6. The location was selected primarily because of the importance the group places on preserving the park and surrounding areas in Dakota County. Mr. Ward concluded by thanking the Commission for their efforts to preserve natural resources and invited the public to participate in the ride. NANCY SCHOUWEILER, DAKOTA COUNTY Dakota County Commissioner Nancy Schouweiler addressed the Commission to bring them up to date on the referendum that will appear on the November ballot to preserve open space within Dakota County. She noted that a survey was conducted to see if the community would be interested in supporting a referendum of this type. Based on the responses, the County Commission chose to move forward with the referendum question in November. Commissioner Schouweiler explained that various parcels of land have been tentatively identified as viable options for consideration. If the landowner were willing to sell, the property would be acquired with the intention of keeping it in its present state in perpetuity. Although the property's ownership can be transferred, the right to develop would belong to the County, thus maintaining the property in its current state. Member Peterson noted that much of the land that appears to be identified for preservation in located in the southern part of Dakota County with very little in the Eagan or surrounding area. Commission Schouweiler responded that although Eagan is significantly developed there are approximately 900 acres adjacent to Patrick Eagan Park, Blackhawk Park, the Highline Trail and other areas that might fall into the category. Because of the Advisory Parks Commission Minutes of Regular Meeting of September 16, 2002 Page 2 pressure to develop these parcels, they may not be available for consideration if the referendum were to pass, Schouweiler added. Member Ban reiterated the concern that there appears to be very little land in Eagan that will benefit from this referendum. Member Belfiori asked if the criteria for selecting the parcels had been established. Commissioner Schouweiler explained the selection process for potential members and added that the rating system would be based on proximity to rivers, wetlands, and farmland. They will place a high priority on preserving pristine and valuable properties. Member Danner asked when the committee would start, if the referendum is successful. Commissioner Schouweiler indicated the committee's work would probably start in early 2003 SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendent of Recreation Asfahl highlighted several items of interest from the Recreation Division and Superintendent of Parks Olson highlighted items of interest from the Parks Division. RECREATION PROGRAM UPDATE - PAULA NOWARIAK Recreation Supervisor Nowariak provided a comprehensive review of the 2002 summer youth and family recreation programs. Her powerpoint presentation focused on the number of staff required to facilitate the thousands of participants in the summer recreation programs. Nowariak highlighted the specific programs and camps that continue to draw large numbers of participants during the summer. Responding to a question from Member Peterson, Supervisor Nowariak provided an overview of a typical day for one of the programs. RECREATION PROGRAM UPDATE - COLLEEN CALLAHAN Youth Development Coordinator Callahan provided an in-depth review of the Youth Development and Teen programs Her powerpoint presentation outlined how the youth development program previously operated at both Quarry and Wescott Park, the transition of programming changes and how the programs operate today. In particular, Coordinator Callahan shared the new Recreate program at Pilot Knob school and how it's gaining popularity. The presentation concluded with the change and expansion of the teen programming and how that will continue to evolve in the future. Member Danner asked if staff was recruiting members for the Teen Advisory Board. Coordinator Callahan indicated that she will be looking for approximately 7 participants from the various schools and anyone interested should contact her directly. CONSENT AGENDA Dorothy Peterson moved, John Rudolph seconded with all members voting in favor to make the following recommendations to the City Council: Vogelpohl Addition a. This development shall be responsible for a cash parks dedication when Lot 2 is proposed for development. b. This development shall be responsible for a cash trails dedication when Lot 2 is proposed for development. c. This development shall be required to meet the City's water quality requirements whenever development is proposed. 2. Centennial Ridge - Manley Land Development a. An individual Lot Tree Preservation Plan shall be required on Outlot B and on Lots 4, 5, 9 and 10 at the time of building permit application. b. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. Advisory Parks Commission Minutes of Regular Meeting of September 16, 2002 Page 3 c. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. d. This proposal would be responsible for constructing a stormwater pond that would need a minimum treatment volume of 0.37 acre-feet covering a minimum surface area of 0.20 acres. The stormwater pond would be constructed with a 10:1 aquatic bench from the normal water level and an outlet structure that meets City designs standards. e. It was noted that grading for Lots 18 through 24 is shown to be quite close to the grading of the pond leaving to question whether or not there will be an adequate amount of area for backyards and a sufficient grade to avoid problems with erosion control. Erosion control practices during land disturbance activities will need to be effective in order to prevent the stormwater pond from filling with sediment and to prevent sediment from leaving the site. DEVELOPMENT PROPOSALS There were no development agenda items for the Commission to discuss. OLD BUSINESS TOBACCO FREE RECREATION UPDATE Superintendent Asfahl reminded the Commission that they had directed the Recreation Subcommittee to formalize a recommendation to consider the establishment of a tobacco free zone policy and bring it back to the Commission for consideration. A brief background was provided along with the subcommittee's perspective and recommendation to accept the draft policy statement. Member Rudolph acknowledged letters from Cafe and EHCI seeking the Commission's support in recommending a smoke free environment for youth athletic facilities. Member Rudolph agreed that there is a need to develop a policy but the issue of enforcement creates a difficult hurdle. He suggested looking at this as a starting point, noting that the City Council would need to be brought into the loop with this policy proposal. Member Perry added that the sub-committee discussed the option of an ordinance vs. education and appeared to favor the educational route initially. She opined that following the lead of ISD 196 and the athletic associations in discouraging the use of alcohol/tobacco at activities where youth are participating would be a good start. Member Peterson noted that when this issue was first brought to the Commission the Caf6 group had indicated there were grant dollars available to help with this project. Since those grant dollars to ban smoking are no longer available, Peterson opined that she would prefer that this issue go to the City Council for direction on how to proceed. Member Rudolph opined that it would be more beneficial to get something started and then move it forward to the Council. He suggested adopting the draft policy statement at the Commission level so as to have something to forward to the Council. Dr. David Griffin, a pediatrician at Park Nicollet expressed his strong desire that the Commission, Council and City of Eagan take a strong position to ban tobacco use given the health risks to children. Member Rudolph reiterated his desire to move this forward to the City Council for their review and discussion. Member Williams expressed his concern that there would not be enough information provided with the recommendation to the Council and asked that an implementation plan be included with the recommendation. Member Peterson reiterated that this group is an advisory body only that does not set policy. She saw this recommendation exceeding the Commission's responsibilities. Members Rudolph and Perry reiterated the need to send a message about providing a smoke-fee environment for youth and the need to obtain further direction from the Council on how that can be done. After further discussion John Rudolph moved, Richard Pletcher seconded a motion to adopt the draft policy statement presented to implement a tobacco free policy. Those voting Aye included Elizabeth Perry, Margo Danner, Joseph Bari, N Mark Filipi, Richard Pletcher and Phil Belfiori. Those voting Nay included Dorothy Peterson and Melvin Williams. Advisory Parks Commission Minutes of Regular Meeting of September 16, 2002 Page 4 NEW BUSINESS There were no New Business items for the Commission to discuss. WATER RESOURCES UPDATE Items highlighted by Water Resources Coordinator Macbeth included the completion of field testing for the fall and an overview of projects proposed for 2003. OTHER BUSINESS AND REPORTS THOMAS WOODS TRAIL Superintendent Olson introduced this item and provided a brief background of the Thomas Woods subdivision that was reviewed by the Advisory Commission in March of 2001. During that review the developer was requested to provide a ten foot easement between lots 8 and 9 to allow for the installation of an 8 foot wide bituminous connector trail extending from the roadway to the boundary line of Lebanon Hills Regional Park. The trail was intended to allow a more direct access in areas where it would otherwise be necessary to travel a circuitous route to an existing entrance or connection. It was noted that the trail was not installed as the development agreement directed and subsequently homes have been built on lots 8 and 9, drastically compromising the flexibility of allowing for an 8 foot wide bituminous trail. Superintendent Olson shared photos of lots 8 and 9 as they currently exist along with the existing grade into the park. It was noted that revisions to the original grading plan were made by the developer to accommodate several of the house pads and the storm retention pond in the back yard. The homeowner of lot 9 has approached the City of Eagan to remove the trail, however, the development agreement is between Manley Brothers and the City of Eagan and a request to make a change to it would need to come from the developer. Superintendent Olson concluded that this is being brought before the Commission as information only and that no action is being requested at this time. Member Peterson asked why this was the City of Eagan's issue; it appears that this should be an issue between the developer and the homeowner. Superintendent Olson indicated that the homeowners are asking the Commission to consider other alternatives to placing a trail in this location. Rich Schouveller, owner of lot 9 addressed the Commission noting that he did not initially know about the trail easement and that it has not been recorded to date. He opined that there never was room allowed between the lots for a trail and shared his photos of the site. Julie Roberts, owner of lot 8 added that there is a 4 foot distance between the driveways now and adding a trail would definitely be a safety issue in her opinion. Mr. Schouveller added that the trail easement would come right up to within 1-2 feet of his house. He referenced other trails that have plenty of room between the houses and felt that this was not a good location for a trail. Both Mr. Schouveller and Ms. Roberts expressed a strong desire to have the trail moved to another location where it might be better accommodated. Member Rudolph asked Mr. Schouveller how long he was in his home. He responded two months. Member Rudolph stated that the developer should have made these trail provisions long before houses were built, let alone moved into. He asked to hear from the developer. Curt Manley explained to the Commission that he has been working with the homeowners to find a solution. He noted that he has been working on this project for a brief time, had taken it over for his brother and really couldn't speak to what had happened or why. He did note that he was not trying to shift blame but was simply looking for a workable solution for everyone. Advisory Parks Commission Minutes of Regular Meeting of September 16, 2002 Page 5 Member Peterson suggested that the developer work with the homeowners and then keep staff updated on how they are going to resolve installing the trail as the development agreement requires. Member Rudolph clarified that the Advisory Commission is not in a position to make a decision on this issue. The request to move the trail has not come from the developer and that is the process they would need to follow if that is the developer's desire. It was noted that moving the trail to another location has not received the support of other homeowners in the development to date. Director Vraa noted that staff would look for Manley Brothers to come up with a solution and then present that solution to the City of Eagan should it deviate from the development agreement. There was also some concern expressed by Commission Members regarding the setbacks of the building, based on the comments by Mr. Schouveller and Ms. Roberts. Member Belfiori added that the City of Eagan needs to make sure the solution is a reasonable one to ensure access to Lebanon Hills Regional Park as was planned. Member Rudolph reiterated the need for the developer to work with the homeowners to find a resolution to the problem and to keep staff updated on those efforts. Mr. Schouveller added that in talking to the surrounding neighbors there are a very high number of them who do not want the trail to be installed. Member Perry concluded that the issue at hand is that the trail was supposed to go in and the developer will need to deal with that issue. SUBCOMMITTEE UPDATES Member Peterson noted that the sub-committee that has been meeting to review parcels for potential acquisition has completed their analysis and will be presenting their findings at the October Advisory Commission meeting. COMMUNITY CENTER UPDATE Director Vraa noted that the building continues to be on schedule, however the site improvements are considerably behind schedule. He reminded the Commission of the September 18 Building Community event scheduled at the Community Center. COMMUNICATIONS - DISC GOLF Director Vraa directed the Commission to a letter in the packet requesting consideration of Disc Golf within the park system. Mr. Ashton has offered assistance to help locate a proposed site and answer any question regarding this popular sport. Member Rudolph asked if the Commission could get more information with potential suggestions for locations before discussing this further. Member Pletcher asked if this space would be identified for a single use or could another use be overlaid onto it. Member Rudolph suggested that this might be incorporated into the upcoming CIP review but reiterated that it would be beneficial to have further background information prior to that discussion. Staff was directed to provide further background and bring a report back to the Advisory Commission in October. SET MEETING DATE FOR CIP REVIEW Director Vraa reminded the Commission of their request for a follow-up work session to continue discussion relative to future alternative funding sources. It was noted that Researcher Wielde had gathered information based on funding ideas previously identified by Commission members. The meeting would share information researched in preparation for the annual CIP review scheduled for December/January, Vraa added. The meeting date was set for October 2, 2002 at 5:00 p.m. HOLZ FARM UPDATE Director Vraa stated that the City Council will recommend approval to solicit RFPs for the Holz Farm master plan. Work is expected to begin shortly on the preparation of the RFP and it is hoped that a draft will be ready to share with the Friends of the Farm in late October. The plan is to have a recommendation for a consultant to the City Council by December 17. Advisory Parks Commission Minutes of Regular Meeting of September 16, 2002 Page 6 ROUND TABLE Member Danner commented that it was good to hear that the Parks and Recreation Department got such positive feedback from the community survey recently completed by Decision Resources. ; yDJOU MENT With no further business to conduct Dorothy Peterson moved moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:45 p.m. Secretary Date