11/18/2002 - Advisory Parks & Recreation Commission
AGENDA
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
Monday, November 18, 2002
7:00 PM
Eagan Municipal Center
City Council Chambers
A. Call to Order and Pledge of Allegiance - 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of October 14, 2002 7:08 pm
D. Visitors to be Heard 7:09 pm
E. Superintendent's Update and Department Happenings Pages 3-4 7:10 pm
F. Consent Agenda 7:25 pm
(1) Zehnder 2°d Addition - Brad Swenson Pages 5-7
G. Development Proposals 7:26 pm
H. Old Business
(1) Gift of Mary Update 7:27 pm
(2) Cedar Villas Parkland Dedication Credit Pages 9-10 7:45 pm
(3) Draft Bandshell Policy Page 11 7:55 pm
I. New Business
(1) Security Light - Wescott Commons Page 13 8:10 pm
(2) 2003 Parks and Trails Dedication Fees Pages 15-17 8:25 pm
(3) 2003 Fees and Charges Page 19 8:35 pm
J. Water Resources Update 8:50 pm
K. Other Business and Reports
(1) Shade Tree Disease Program 9:00 pm
(2) Parks Dedication Fund Update Pages 21-22 9:30 pm
(3) Thomas Woods Trail Update 9:35 pm
(4) Subcommittee Updates 9:40 pm
(5) Community Center Update 9:45 pm
(6) Commission Members Term Expiration 9:50 pm
(7) Communications Page 23 9:52 pm
L. Round Table 9:55 pm
M. Adjournment 10:00 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event. Y a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
December 16, 2002
ADVISORY PARKS COMMISSION
2002 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
11 18 15 20 17 15 19 16 14 18 16 ?
Joseph Bari X X X X X X X X X
Phil Belfiori (alternate) X X X X X X X X X
Margo Danner x X X X X X X X X
Terry Davis (Vice Chair) X X 0* 0* X X X 0* X
N. Mark Filipi X X X X X X X X X
Elizabeth Perry x X x x X X 0* X X
Dorothy Peterson 0* X X X X X X X X
(Secretary)
Richard Pletcher x X X X 0* X X X X
John Rudolph (Chair) X X X X X X X X X
Melvin Williams x X To * X lo* X X X X
X = present 0 = absent 0* = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee
John Rudolph N. Mark Filipi Dorothy Peterson
Melvin Williams Phil Belfiori Joseph Bari
Elizabeth Perry Terry Davis
Richard Pletcher Margo Danner
UPCOMING MEETINGS: OPEN ISSUES
2. Review impact of future trends on facilities and services Bike Papk scheduk on ANG Gemmission agenda after meeting
• with L MG
4. T-obseee free pelley at youth
S. Review renewal and replaeement funding epti
ADVISORY PARKS COMMISSION
2002 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START EXPIRES
JOSEPH BARI 1999 651-454-8442 (H) 1/2005
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121 (3 yr. 2002) ibadl@iuno.com
PHIL BELFIORI 2002 651-905-0293 (H) 1/2003
3671 Canary Way (1yr.2002) 651-297-8026 (W)
Eagan, MN 55123 (Alternate) Phil.Belfiorl@bWSR.state.mn.us
MARGO DANNER 2001 651/454-5688 (H) 1/2004
2037 Flint Lane (3 yr. 2001)
Eagan, MN 55122 mrsmagoo@usfamily.net
TERRY DAVIS 1997 651-452-2635 (H) 1/2003
4895 Safari Pass (3 yr. 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax)
terry.davis@stoaul.com
N. MARK FILIPI May, 651-602-1725 (W) 1/2004
836 Overlook Place 1997 mark.filipi@metc.state.mn.us
Eagan, MN 55123 (3 yr. 1998)
(3 yr. 2001)
ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005
3298 Rolling Hills Drive (3 yr. 2002) 651-994-8808 (W)
Eagan, MN 55121 Iperry64@hotmail.com
DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122 norsk4337@juno.com
RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005
1074 Northview Park (1 yr. 2001)
Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil
JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1995) 651-454-6904 (fax)
Eagan, MN 55122 (3 yr. 1998) jrudolpheagan@hotmail.com
(2 yr. 2001)
MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004
823 Wescott Square (3 yr. 2001) tuboj@msn.com
Eagan, MN 55123
Eagan City Staff E-Mail:
kvraa@ci.eagan.mn.us cmesko@ci.eaaan.mn.us eolson@ci.eaaan.mn.us jasfahl@ci.eagan.mn.us
Shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eayan.mn.us
Phone #651-681-4661 (Cherryl's # after 4:30 p.m.) 9/9/02
Eagan Parks and Recreation Staff E-Mail
Administration:
Ken Vraa kvraa@ci.eagan.mn.us
Cherryl Mesko cmesko@ci.eagan.mn.us
Paul Olson polson@ci.eagan.mn.us
Jeff Asfahl iasfahl@ci.eagan.mn.us
Beth Wielde bwielde@ci.eagan.mn.us
Forestry:
Gregg Hove ghove@ci.eagan.mn.us
Water Resources:
Eric Macbeth emacbeth@ci.eagan.mn.us
Recreation Staff:
Paula Nowariak pnowariak@ci.eagan.mn.us
Sonya Rippe srippe@ci.eagan.mn.us
Cathy Bolduc cbolduc@ci.eagan.mn.us
Holly Champlin hchamnlin@ci. eagan. mn. us
Colleen Callahan ccalahan@ci.eagan. mn. us
Cascade Bay:
Aaron Hunter ahunter@ci.eagan.mn.us
Civic Arena:
Mark Vaughan mvaughan@ci.eagan.mn.us
Community Center:
Sandy Breuer sbreuer@ci.eagan.mn.us
TO: ADVISORY PARKS COMMISSION
FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
DATE: NOVEMBER 18, 2002
ITEM A: Call to order
ITEM B: Approval of agenda
ITEM C: Approval of minutes of October 14, 2002
ITEM D: Visitors to be Heard
Staff is not aware of anyone wishing to address the Commission under this agenda item.
ITEM E: Superintendent's Update and Department Happenings
Staff will review several items of interest to the Commission and community.
ITEM F: Consent Agenda
Zehnder 2n Addition is the only Consent Agenda item for Commission review and
recommendation.
ITEM G: Development Proposals
There are no development items for the Commission to review.
ITEM H: Old Business
1. Water Resources Coordinator Macbeth will provide a brief update on the Gift of
Mary project.
2. The Cedar Villas project is requesting a park dedication credit. A background memo
is enclosed for your review and discussion.
3. Superintendent of Recreation Asfahl has provided a draft Bandshell policy for the
Commission's consideration.
ITEM I: New Business
1. The new on-site resident manager at Wescott Hills apartment complex has requested
consideration of a security light in the playground area. A copy of her letter is
enclosed for your review.
2. Each November the Commission reviews parks and trails dedication fees to
determine if they need to be changed for the subsequent year. Staff has provided
background information along with several options for discussion. The Commission
will be asked to make a recommendation to the City Council for inclusion in the 2003
fee schedule.
3. As with parks and trails dedication fees, general department fees and charges are also'
reviewed on a yearly basis to determine their appropriateness. Staff has provided a
memo identifying potential fee changes and will ask the Commission to make a
recommendation to the City Council.
r.
ITEM J: Water Resources Update
Water Resources Coordinator Macbeth will provide any additional information relative to
the Water Resources division.
ITEM K: Other Business and Reports
1. Forestry Supervisor Hove will provide an annual review of the Shade Tree Disease
Program.
2. Parks Superintendent Olson will provide a brief update of the park dedication fund.
3. Director Vraa will provide an update of the Thomas Woods trail issue discussed at
the September and October Commission meetings.
4. Verbal updates will be provided for any subcommittees that have met since the
October meeting and will be followed by the community center update.
5. Several Commission Members' terms will expire with the January meeting. Member
Rudolph completes the maximum term limit of 9 years and will not be eligible for re-
appointment. Member Davis completes 6 years, Member Peterson 3 years, and
Member Belfiori completes the one-year alternate term. Members interested in re-
applying can do so in December.
6. A recent e-mail complimenting the Forestry Division for their efforts to reduce
buckthorn is enclosed for your review.
ITEM L: Round Table
Any items of concern that might be placed on upcoming agendas or items of interest will
be identified.
ITEM N: Adjournment
Z.
Department Happenings
November 18, 2002
RECREATION DIVISION
• Winter league registration for returning teams is November 11-15 and new team registration is set
for November 18-22. The manager's meeting is scheduled for Monday, December 9-
• Fall basketball and volleyball leagues will wrap up in November.
• Planning has begun for the 2003 summer softball season.
• The annual Halloween Hodgepodge was a great success again in 2002, despite the cooler
temperatures. More than 650 people were in attendance at Northview Park on Sunday, October
27. Children's crafts, games, puppet shows and more were held from 4:30 - 6:00 p.m. followed
by the Terror Trail, Tales in the Graveyard, and games for the older youth and adults from 6:30 -
8:00 p.m. The volunteer attendance was again over 100 people and new games and activities were
created to help accommodate people wanting to volunteer for the popular event.
• In October flu shot clinics were held at two senior housing complexes in Eagan. Each clinic
attracted more than 70 people, totaling a little over 140 seniors in the Eagan area that are now
better equipped to handle the upcoming flu season.
• Thirty-two youth completed Parks and Recreation's first Adapted Soccer program in mid-
October. Participants got together with their parents and staff for pictures and a final game on the
last meeting, held in the evening, under the big lights. Evaluations have returned with an
overwhelmingly happy overtone. Many responded that they would like to see additional adaptive
programs available to them.
• A second survey is being prepared by City of Eagan staff to gain further knowledge about
seniors' interests in Eagan Parks and Recreation offerings. The survey, which is in its final
editing stages, will be delivered by bulk mail to area seniors, for their feedback. A sample survey
was done with the Wednesday morning group to identify any changes or questionable areas that
need improving prior to being sent out.
• The Radio City Christmas Spectacular with the Rockette's offered for seniors has had a huge
response! Additional tickets had to be secured to accommodate the 80 people from Apple Valley
and Eagan wanting to go on the trip, scheduled for December 19, 2002. Participants are eager to
enjoy a holiday special with the Rockette's.
• Applications for Winter Recreation Leaders are still being accepted for the Winter 2002-03
tubing and skating season. Application deadline is November 30 or until all positions are filled.
So far, 18 returnees and 10 new staff have been hired. Another 20-25 staff are needed.
• Staff training will be held for Winter Recreation Leaders during the week of December 10.
• 52 people registered for the MN Wild trip that was held on November 14.
• Friends of the Farm held their annual meeting this past Saturday Nov. 9. Several noteworthy
projects and events over the past 12 months culminated in another successful year for the Friends
of the Farm and the historic Holz Farm.
• The Art & Humanities Council recently held a planning retreat to plan and prepare for continued
success. It was noted that participation has doubled each year of their existence. Thus far in 2002,
1364 participants have enrolled in Art house programs.
• Superintendent Jeff Asfahl had the opportunity to attend the National Recreation and Park
Association conference during Oct 15 -20, and During the week of Nov 13-15 several department
staff attended the annual Minnesota Recreation and Park Association conference.
• Planning is underway for the spring / summer edition of the "Discover " activities brochure.
Residents can expect to receive the spring / summer edition of "Discover" approximately mid
February.
• Winter registration for preschool programs is currently underway. Classes begin January 6.
• Children ages 4 and 5 may register for our second set of "Adventures Series".
3.
PARKS DIVISION
• The winterization of all exterior water elements, systems and unheated buildings has been
completed. We can look ahead to them being turned back on in April which is fast
approaching.
• The "Buckthorn Removal Program" continues to be very popular with residents. To date
City Forestry staff has picked up buckthorn removed by residents from approximately
140 sites throughout the City. It will take the continued effort of the community to
control this invader. (also see attached correspondence)
• Preparation for the skating season has begun in earnest. Park staff is in the process of
replacing damaged and broken rink boards and leveling rink areas. Weather permitting,
the flooding of rinks could begin within the next------ month. The rink at Woodhaven will
be back in service after being unusable for over a year due to storm mitigation work.
• Storm mitigation work within park areas is nearing completion. Remaining projects
include the installation of a large box culvert or bridge through a trail section on the south
side of Blackhawk Lake to-accommodate increased flow from an adjoining pond and the
creation of a dry pond in Ridgecliff Park. In both instances the disruption should be
minimal and for a reasonably short period of time.
• The conversion of the Moonshine Park house into a "retreat center" continues to
progress. Flooring has been installed in the upstairs area leaving only trim work and the
installation of some fixtures. A contractor has nearly completed the construction of a new
deck and patio using recycled lumber. Trim work and the installation of some fixtures
remains to be completed in the lower level. An opening in December is still planned.
• City Forestry staff were invited to set up and staff a display in the "Hall of Ideas" at the
recently completed Minnesota Park and Recreation Association annual conference
depicting the moving of the Grandfather Oak. Even though a year has passed there is still
great interest in the project. The City received an Award of Excellence from MRPA
earlier this year.
• The new pavilion in Central Park is expected to be completed on time for use this winter
as a warming shelter for the newly constructed Central Park sliding hill. The installation
of lighting and fencing on the new hill is nearly complete. While not as long as the Trapp
Farm hill, it will still "blow your hair back" and will be an excellent site for family
sliding. Tubes will be available for use at the hill for a modest fee.
• The installation of all new playground equipment has been completed and they are open
for use. All that remains is the installation of the top caps on the walls and backfilling of
some edges which may have to wait for warmer weather.
• The City will not be grooming cross-country ski trails in a City park area this winter
season. Staff has found that the trails are used more often for winter walking which
quickly obliterates the ski track. The grooming was done through a contract with Dakota
County at a cost of approximately $130 per hour. Given the short life of the ski tracks it
was becoming difficult to justify the continuing expenditure. The services of Dakota
County will continue to be used for grooming the sliding hills when needed.
• An RFP for master planning services at Holz Farm has been distributed to a number of
firms. Proposals are expected to be submitted by November 22. This item is expected to
appear before Council at their December 17a' meeting for approval. The City Council is
currently discussing what level of involvement they will have in the proposal review
process.
Date: November 18, 2002
Agenda Item: F-1;Zehnder 2d Addition
Brad Swenson
Action X
City of Eagan information
Parks and Recreation MEMO Attachments X 1. Preliminary Plat
2. Site Layout
3. Tree Removal
AGENDA ITEM: F-1; ZEHNDER 2ND ADDITION-BRAD SWENSON
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and
H wetlands issues that pertain to the Zehnder 2nd Addition development.
BACKGROUND/HISTORY:
The applicant is requesting approval of a Preliminary Subdivision (Zehnder Ponds) to create two
lots on 1.4 acres located north of Lone Oak Road, west of Pilot Knob Road, in the SE of Section 4.
The site is vacant and wooded with some areas of steep slopes. The northwest portion of the site
includes part of a pond. The pond is being enlarged on this site to accommodate and treat additional
runoff from the Kennerick Addition development to the northeast. The pond is also being improved
with storm sewer pipes as part of a public project.
The proposed subdivision would create two lots. A single driveway access to Lone Oak Road is
proposed, to be shared by the two proposed homes. Both of the proposed homes will be served by
sanitary sewer and water. Additional right-of-way will be dedicated on the plat to Dakota County for
Lone Oak Road. Some tree removal will be required for the new construction, while some tree
removal will result from the storm pond improvements on this site
PARKS AND TRAILS DEDICATION:
This proposal would be subject to a cash parks dedication and a cash trails dedication.
TREE PRESERVATION:
The tree inventory for this site is presented in the table below in the form of square feet of significant
woodlands. The existing significant woodlands on this site are comprised of the following tree
species and relative tree diameters; cottonwood trees, diameters 4" to 30"; box elder trees, diameters
of 4" o 20", elm trees, diameters 4" to 12"; and several bur oak trees, diameters of 12" to 28"
TREE PRESERVATION SUMMARY
Existing significant woodland ......................43,055 sq. ft.
Remove for house construction 11,825 sq. ft. 27%
Lots I and 2
Remove for pond re-grade 8,400 sq. ft. 20%
Applicant Project 806
Remove for erosion mitigation 9,600 sg. ft. 22%
City Project 806
Woodland Preserved ....................................13,230 sq. ft. 31%
City Project 806 provides for the construction of a water quality pond to treat storm water
runoff from Lone Oak Road and runoff from the proposed Kennerick Addition development,
also proposed by the applicant, Brad Swenson. A portion of this pond is to be located on the
"Zehnder Ponds" property, with the remainder on the property to the west. Since the tree
removal is being accomplished for grading of a pond for the applicant's benefit on another
subdivision, the applicant should be responsible for the tree removal that will occur on the
Zehnder Ponds property as part of City Project 806. Project 806 also provides for the repair
of erosion that has occurred along the west edge of the Zehnder property. The city, not the
applicant, should be responsible for tree removal associated with that mitigation. The area of
the city's responsibility can be seen on the grading plan basically in an area south of the
proposed 866 foot elevation (northwest of the proposed house on lot 2), and north of Lone
Oak Road (to the northerly boundary of the 30 foot road easement).
Using the above calculations the applicant's responsibility of this development will result in
the total removal of 20,225 ft sq of significant vegetation (47% of the total existing
significant woodlands).
According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this
type of development proposal (single-phase, multiple-lot, residential) is set at 40% of the
total significant woodlands. With a proposed removal more than the allowable amount, there
will be a required tree mitigation for this proposal.
Required tree mitigation, for the applicant calculates to 14 Category A trees, or an equivalent
combination of Category B or Category C trees. This mitigation should be fulfilled on site
either near house construction (as landscaping) or through reforestation of graded pond areas.
WATER QUALITY/WETLANDS:
This proposed 1.4-acre residential subdivision is located in the City's H-watershed, which is
in the northwest corner of the City and which drains to the Minnesota River. Similar to other
residential developments, regardless of size, the proposed two new homes will generate
additional stormwater runoff within the City. Because the development is small, however,
on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in
accordance with the policies the City has had in place since 1990, the development is
responsible for a cash dedication equal to the cost of the land and pond volume needed to
reduce phosphorus export to undeveloped conditions.
A 0.6-acre natural wetland (City Pond HDP-1) is located to the northeast of the planned
subdivision. Under the classification system of the U.S. Fish and Wildlife Service, HDP-lis
classified as Type 5, according to the wetland delineation report filed June 14, 2000. Type 5
wetlands are inland open fresh waters and ponds with water usually less than 10 feet deep
and fringed by a border of emergent vegetation. The wetland is under the jurisdiction of the
Minnesota Wetland Conservation Act, which is administered by the City.
This development is proposed not to impact HDP-1. A proposed impact to the wetland, and
associated wetlands replacement and storm sewer improvements, are being addressed in a
separate process associated with the Kennerick Addition Storm Sewer Improvements (City
Project 806).
Erosion Control
Steep topography of this site will require strict adherence to the City's land disturbance and
erosion control ordinance, which requires proper installation and effective maintenance of
erosion control practices to prevent and minimize soil loss and impacts to down-gradient
resources and water quality.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. This proposal would be subject to a cash parks dedication.
2. This proposal would be subject to a cash trails dedication.
3. The applicant shall be required to submit a revised tree preservation plan, considering
staff's calculations and providing for required tree mitigation in the amounts of 14
Category A trees, or an equivalent combination of Category B or Category C trees.
4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene
laminate safety netting) shall be required to be installed at the Drip Line or at the
perimeter of the Critical Root Zone, whichever is greater, of significant
trees/woodlands to be preserved on-site.
5. The applicant shall be required to contact the City Forestry Division and set up a pre-
construction site inspection at least five days prior to the issuance of the grading
permit to ensure compliance with the approved Tree Preservation Plan and placement
of the Tree Protection Fencing.
6. This development should meet the City's water quality requirements through cash
dedication in lieu of treatment ponding.
7. Erosion control practices should be properly installed and effectively maintained
throughout the development process to prevent and minimize soil loss and negative
impacts to down-gradient resources and water quality.
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Date: November 18, 2002
Agenda Item: H-2; Cedar Villas Parkland
Dedication Credit
Action x
;ell
~ Infonnailon
City of Eagan Attachments x 1. Letter
Parks and Recreation MEMO 2. Site Plan
3. Planning Report
AGENDA ITEM: H-2; CEDAR VILLAS PARKLAND DEDICATION CREDIT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
ITEM DESCRIPTION: Shelter Corporation is seeking a re-review of its Park Dedication for Cedar
Villas
BACKGROUND
The Commission previously reviewed the Cedar Villas development and recommended a
cash park dedication for this development. The developer, however, had a misunderstanding
regarding the amount of the dedication based on the original (commercial) zoning. They
now realize that the dedication policy provides for a partial reduction in fees when significant
park amenities are included within the development.
Attachment #1 is a letter from Jay Jensen, Senior Vice President for Shelter Corporation
requesting a reduction in the park dedication fee.
Attachment #2 is a copy of the site plan and Attachment #3 is the original planning report
that went to the City Council. Be aware that the Council directed a reduction in the number
of units that was eventually approved at a later Council meeting.
Staff has attached a copy of the dedication policy for your review relative to the discretionary
aspects of the dedication.
ANALYSIS
As approved by the Council, this development consists of two rental-housing communities; a
34 unit townhouse development by the Dakota County Community Development Agency
and 104 townhouse units to be developed by the Shelter Corporation for a total of 138 units.
(See attached layout.) This development calculates into $194,028 for parks dedication and
$25,254 for the trails dedication fees based on the 2002 rate schedule.
Mr. Jensen reasons that the "swimming pool, a large community room with exercise room,
two tot lot playground areas, one other children playground area, and a basketball court" are
the reasons for seeking a reduction in fees. The letter does not reference specific costs
associated with these amenities.
-1
DISCUSSION
The Commission has the discretion to recommend a reduction in fees up to a maximum of
25%. The primary rational for a reduction is based on the collective opinion of the
Commission as to how the amenities reduce the impact on existing park facilities.
Reductions to the park dedication fee have been previously recommended under this
provision; however there have been none in the last several years. In the recent past,
developments have either not requested a reduction or were unable to provide substantiation
to the Commission to warrant the reduction. Consequently, finding other historical
applications of this provision is not readily available.
ALTERNATIVES FOR COMMISSION CONSIDERATION
The Commission should consider the request and determine if there is reason to believe that
the amenities proposed within this development reflect a sufficient investment in amenities to
reduce the impact on existing park use/demands and if so, to what extent. The Commission
can determine a percentage or dollar amount in their deliberations.
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Item: {~Z, CarYll4s (~~a
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Corporate Attachment #
Shelter Corporation vl, Sr,oni r.efder
411 sulte N80
1lillllapoIl. ..,rti.._-.i_,r _rrrr rni-`_`I •J
(51_1?-4 -71 800 Fax (2 10 1 48 1-9503
Fax (612) 312-8284
November 11, 2002
Ken Vra
City of Eagan
3830 Pilot Knob Road
Eagan, Minnesota 55122-1897
Subject: Cedar Villas Park Dedication and Trails fee reduction request
Dear Ken,
Thank you for meeting with us concerning the Park Dedication and Trails fee pertaining to
the Cedar Villas development. We are requesting a 25% reduction in the Park Dedication
and Trails fee based upon the criteria in the Park Dedication Policy and how our
development meets those criteria.
The overall Cedar Villas development consists of two rental housing communities: a 34 unit
rental townhome by the Dakota County Community Development Agency and a 104 unit
rental townhome community by Shelter Corporation which total 138 rental townhome units
on 17.07 acres or approximately 8 units per acre. All of the townhomes will have attached
garages and separate entrances. Incorporated into the overall proposed community will be
shared facilities such as a swimming pool, a large community room with an exercise room,
two tot lot playground areas, one other children playground area, and a basketball court. In
addition, the two developments will coordinate all site work such as grading, a storm water
holding pond, utilities, signage, lighting, and traffic flow.
As it relates specifically to Shelter Corporations portion, the proposed development has been
approved by the Mayor and City Council. The townhomes cover approximately 18% of the
site and the streets and parking areas cover approximately 22% of the site leaving 60% of the
site for green space and the water retention pond. Included within the green space is at least
37,600 square feet of recreational space.
We are hopeful that our coordinated development plans will be eligible for a 25% reduction
in the Park Dedication and Trails fee. If you need any further information, please call me at
612-341-7810. Thank you for your consideration.
Sincerely,
Jay Jensen
Senior Vice President
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PLANNING REPORT
CITY OF EAGAN
REPORT DATE: August 24, 2001 CASE: 30-CG-04-07-01
30-RZ-09-07-01
30-PD-03-07-001
30-PS-12-07-01
APPLICANT: Shelter Corporation HEARING DATE: August 28, 2001
PROPERTY OWNER: Hillcrest Development APPLICATION DATE: August 1, 2001
REQUEST: Comp. Guide Plan Amendment; PREPARED BY: Pamela Dudziak
Rezoning/Preliminary Planned
Development; Preliminary Subdivision
LOCATION: West of Nicols Road and North of Erin Drive (across from Rahn Park
COMPREHENSIVE PLAN: RC, Retail Commercial
ZONING: CSC, Community Shopping Center t 5~ ' • "
SUMMARY OF REQUEST 1
ft
Shelter Corporation is requesting approval of a Comprehensive Guide Plan Amendment fro
RC (Retail Commercial) to MD (Medium Density Residential), a Preliminary Planned
Development and Preliminary Subdivision (Cedar Villas) of 17.1 acres on property located CIV4
west of Nicols Road and north of Erin Drive (across from Rahn Park) in the SW '/4 of Section 30.
AUTHORITY FOR REVIEW
Comprehensive Guide Plan:
The city's Comprehensive Guide Plan was prepared pursuant to Minnesota Statutes, Section
473.864. As defined by statute, the Land Use Plan is a guide and may be amended from time to
time as conditions change. The city's Guide Plan is to be implemented by official controls such
as zoning and other fiscal devices. The creation of land use districts and zoning is a formulation
of public policy and a legislative act. As such, the classification of land uses must reasonably
relate to promoting the public health, safety, morals and general welfare. When a change to a
city's Comprehensive Guide Plan is requested, it is the city's responsibility to determine if the
change is in the best long-range interests of the city. The standard of review of a city's action in
approving or denying a Comprehensive Guide Plan amendment is whether there exists a rational
Planning Report - Cedar Villas
August 28, 2001
Page 2
basis. A rational basis standard has been described to mean having legally sufficient reasons
supportable by the facts which promote the general health, safety and welfare of the city.
Planned Development:
Chapter 11.20, Subd. 8, B., Determination, states: "In considering any petition for such district,
the Planning Commission and the Council in the interests of carrying out the intent and purpose
of this Subdivision, shall determine whether or not such planned development will:
(1) better adapt itself to its physical and aesthetic setting and that of surrounding lands than
does development of the underlying zoning district;
(2) be feasible for the owner and developer economically to complete according to proposed
plans;
(3) benefit the community at large to a greater degree than would development of the
underlying zoning district."
Preliminary Subdivision:
City Code Section 13.20 Subd. 6 states that "In the case of platting, the Planning Commission
and the Council shall be guided by criteria, including the following, in approving, denying or
establishing conditions related thereto:
A. That the proposed subdivision does comply with applicable City Code provisions and the
Comprehensive Guide Plan.
B. That the design or improvement of the proposed subdivision complies with applicable
plans of Dakota County, State of Minnesota, or the Metropolitan Council.
C. That the physical characteristics of the site including, but not limited to, topography,
vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage
and retention are such that the site is suitable for the type of development or use
contemplated.
D. That the site physically is suitable for the proposed density of development.
E. That the design of the subdivision or the proposed improvement is not likely to cause
environmental damage.
F. That the design of the subdivision or the type of improvements is not likely to cause
health problems.
Planning Report - Cedar Villas
August 28, 2001
Page 3
G. That the design of the subdivision or the improvements will not conflict with easements
of record or with easements established by judgment of court.
H. That completion of the proposed development of the subdivision can be completed in a
timely manner so as not to cause an economic burden upon the City for maintenance,
repayment of bonds, or similar burden.
I. That the subdivision has been properly planned for possible solar energy system use
within the subdivision or as it relates to adjacent property. (Refer to City Handbook on
Solar Access).
J. That the design of public improvements for the subdivision is compatible and consistent
with the platting or approved preliminary plat on adjacent lands.
K. That the subdivision is in compliance with those standards set forth in that certain
document entitled "City of Eagan Water Quality Management Plan for the Gun Club
Lake Watershed Management Organization" which document is properly approved and
filed with the office of the City Clerk hereinafter referred to as the "Water Quality
Management Plan". Said document and all of the notations, references and other
information contained therein shall have the same force and effect as if fully set down
herein and is hereby made a part of this Chapter by reference and incorporated herein as
fully as if set forth herein at length. It shall be the responsibility of the City Clerk to
maintain the Water Quality Management Plan and make the same available to the
public."
BACKGROUND/HISTORY
Mari Acres 2nd Addition was platted in 1981. This property has been guided for commercial use
and zoned Community Shopping Center since that time. In 1992 a Conditional Use Permit was
requested for this property to establish an outdoor recreational facility (outdoor miniature golf
and a go cart track). That CUP was denied and the track was not built. The site remains vacant.
EXISTING CONDITIONS
The subject site consists of two parcels, Lots 1 and 2, Block 3, Mari Acres 2nd Addition, and is
vacant. A power transmission line and easement cover part of the northern end of the site.
Elevations on the site range from approximately 944 near Highway'77 to 888 near Nicols Road,
resulting in an overall elevation change of 56 feet.
The site currently has a zoning designation of CSC, Community Shopping Center, and a land use
designation of RC, Retail Commercial. The applicant is proposing a land use designation of MD,
Medium Density Residential (4-12 units per acre) and a rezoning to PD, Planned Development,
to accommodate the private streets and multiple buildings on a parcel.
Planning Report - Cedar Villas
August 28, 2001
Page 4
SURROUNDING USES
The following existing uses, zoning, and comprehensive guide plan designations surround the
subject property:
North - Jerry's Nursery/Vacant; zoned LB (Limited Business); guided OS (Office/Service)
South - Vacant/pond; zoned PD (Planned Development - hotel); guided RC (Retail
Commercial)
East - Rahn Park/Residential; guided P (Park), PD (Planned Development - single- and two-
family) and R-1 (Single-Family Residential)
West - Hwy. 77 (Cedar Avenue)
EVALUATION OF REQUEST
Comprehensive Guide Plan Amendment:
The proposed development is a joint project between Shelter Corporation and the Dakota County
Community Develop nt Agency. Dakota County plans to develop 34 townhome units on Lot
1, and Shelter Corp. units on Lot 2. The property is currently zoned CSC, Community
Shopping Center, and has a land use designation of RC, Retail Commercial. To proceed with the
proposed townhome development on this site requires an amendment to the city's
Comprehensive Guide Plan changing the land use designation from RC, Retail Commercial to
MD, Medium Density Residential (4-12 units per acre).
Compatibility with Surrounding Area - Development east of Nicols Road is residential. Rahn
Park is also located east of Nicols Road. The west side of Nicols Road is primarily commercial
uses. To the north is Jerry's nursery, an office and vacant land, and to the south is a vacant lot
(approved for a 108-room hotel), a hotel, an office and some Class 2 restaurants.
Airport Noise Considerations - The City of Eagan considered airport noise as a factor in its
Comprehensive Land Use Guide Plan. The Metropolitan Council has adopted an Aviation Chapter
of its Metropolitan Development Plan that anticipates the impacts from the continued operation of
the airport at its current location. The noise policy contours in Eagan place the subject property
within Noise Zone 4. Within this area, multiple residential development would be provisional,
meaning that it must comply with certain structural performance standards to be acceptable
according to MS 473.192. In particular, the building plans, materials and construction should be
such that they will insure an interior sound level of 45 dBA as compared with a noise level of 65
DNL (based on the inside boundary of the noise zone). This would require an inside noise level
reduction of at least 20 dBA (DNL level minus required dBA level) as compared with the noise
level at the inner boundary of the noise zone, in this case 65 DNL.
Planning Report - Cedar Villas
August 28, 2001
Page 5
Preliminary Subdivision:
Project Description - The project consists ofpbuildings containing. townhome units. Each
of theunits will have an attached garage and separate entrance. Site amenities will be shared
and inclT i e a central clubhouse, swimming pool, two tot lots, one older children's play area, and
a basketball court. Street access is proposed via private streets throughout the development with
access to Erin Drive to the south. A stormwater pond is proposed to be constructed on the
northern part of the site within the power line easement area.
Prior to final subdivision and final planned development approval, the developer should provide
a copy of all cross easements and other agreements between the two lots documenting the joint
access to site amenities and use of private streets, as well as any maintenance agreements for
such shared facilities within this development for review by the City Attorney.
Density - The gross density of this project is $r2 units per acre. This is within the 4-12 units per
acre density range of the requested MD, Medium Density Residential, land use designation.
Lots - The proposed subdivision will create two lots with a different configuration than the
current parcels. Lot 1 is in the southwest corner of the site and is four acres in area. Lot 2
comprises the rest of the site and is 13.1 acres in size. The site is being divided into two lots to
reflect the two developers of this project, Dakota County CDA and Shelter Corp. Dakota County
will be developing 34 units on Lot 1, and Shelter Corp. units on Lot 2.
/oy
Gradin - The preliminary grading plan is acceptable. The site has been previously graded, is
generally open and slopes to the east toward Nicols Road. Elevations on the site range from
approximately 944 near Highway 77 to 888 near Nicols Road, resulting in an overall elevation
change of 56 feet. The proposed townhomes will be approximately 20 to 25 feet above the
existing adjacent portion of Nicols Road. Modular block retaining walls are proposed in several
locations to maintain required maintainable slopes throughout the development.
Stone Drainage - The preliminary storm drainage plan is acceptable. Storm water runoff from
the development will drain via storm sewer to a proposed storm pond along the north edge of the
site. The pond will flow east to existing storm sewer in Nicols Road and will be designed to
control rates of storm water runoff to pre-development rates. If the pond were to overflow with a
large storm event, it would flow east onto Nicols Road.
Water Quality/Wetlands - This 17.1-acre development is proposed to be located in the City's A-
watershed, and would not be associated with any priority waterbody, according to the City's
water quality management plan. Because of the size of this development and the extent of its
impervious cover, stormwater will need to be treated on-site to meet the City's water quality
requirements. To meet the water quality requirements of the City, the developer proposes to
direct runoff from 13.1 acres of the site to a treatment pond, which would be constructed in the
north-central portion of the parcel. Stormwater from the remaining 4.0 acres of the site is
proposed to drain into the existing stormwater system through off-site runoff.
Planning Report - Cedar Villas
August 28, 2001
Page 6
The required volume and area of water quality treatment ponds are based on the impervious
proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways,
and walks). With an impervious proportion of 40 percent, a minimum wet-pond volume of 1.23
acre-feet covering a minimum area of 0.43 acres would be needed to treat the stormwater
generated by 13.1 acres of the development. The pond should have a maximum depth of six feet
and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond
should be consistent with City of Eagan standards. A cash dedication in lieu of should be
required for stormwater draining from the other 4.0 acres of the development.
There are no jurisdictional wetlands associated with this site.
Utilities - The preliminary utility plan is acceptable. An existing trunk sanitary sewer runs along
the south edge of the site within Erin Drive to the south and is available for connection by this
development. Water main is available for connection within Erin Drive and Nicols Road.
Streets/Access - The development is proposed to be served internally with private streets with
public street access to Erin Drive at two locations. Erin Drive is a 48-foot wide street scheduled
in the City Five-Year Capital Improvement Plan (2002-2006 CIP) for bituminous overlay in
2002. Erin Drive intersects with Nicols Road in two locations. This proposed development
would generate an estimated 950 vehicles per day. Nicols Drive is a 48-foot wide, 4-lane
community collector street within a current 24-hour traffic count of approximately 6,200 and is
able to accommodate the traffic generated by the proposed development.
The preliminary site plan shows private streets two feet narrower than allowed by City code. The
developer should construct the private streets to widths in accordance with City code
requirements.
A concrete sidewalk along the north side of Erin Drive leading out to a bituminous trail along
Nicols Road will provide for pedestrian access.
Easements/Rights-of-Way/Permits - A 200-foot wide Excel Energy overhead power line
easement runs east to west along the north edge of the site. The developer will have to comply
with any regulations Excel Energy requires for construction and grading within this easement.
Tree Preservation - A tree inventory submitted with this application indicates that there are
thirteen (13) significant trees on site. Species break down is as follows:
Species Avg Diameter Dia. Range Count Percent of Total
Cottonwood 17" 12"-24" 8 62%
Maple 12" 12" 3 23%
Elm 12" 12" 2 15%
Planning Report - Cedar Villas
August 28, 2001
Page 7
The development as proposed will result in the removal of thirteen (13) significant trees (100 %
of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal
for this type of development proposal (single-phase, multiple-lot, multiple-unit residential) is set
at 47.5% of the total significant trees. With a proposed removal more than the allowable amount,
there will be required tree mitigation for this proposal. This required tree mitigation calculates to
fourteen (14) category B trees (or an equivalent combination of category A and category C trees).
Parks and Recreation - This development is responsible for cash park and trail dedications. The
dedication is to be collected at the time of final plat, at the rates then in effect. The current rates
in the 2001 Fee Schedule are $1,360.00 per unit for parks, and $168.00 per unit for trails.
Planned Development:
Within the proposed Planned Development zoning, both the developer and the City have greater
flexibility in the overall design of the development and typical zoning standards do not strictly
apply. However, to help the Advisory Planning Commission (APC) and City Council evaluate
the proposed development plans, the R-3 (Residential Townhome) zoning district standards are
used as a basis for comparison.
Terns - Staff suggests a five-year term for this Preliminary Planned Development.
Building Coverage - The City Code sets a maximum building to lot area ratio of 20%. Each of
the two lots is less then 20% coverage, and the development has an overall building coverage of
18%.
Off-Street Parking - City Code requires two parking stalls for each dwelling unit, one of which
must be enclosed. This development has a single-stall garage for each unit, plus one stall off-
street driveway parking for each unit. Some of the three-bedroom units have a two-stall garage.
Between the garage and driveway parking, the City Code standard is met. Additional off-street ?i
parking for guests and visitors is also provided in several locations throughout the development
and totals 94 stalls.
Emergency Access - On-street parking should be prohibited along the main north-south street
within the development (20-foot wide segments), and restricted to one side on the other streets
within the development (28-foot wide segments).
Setbacks - The site is bounded by three public streets, Hwy. 77 (Cedar Avenue) to the west,
Nicols Road to the east, and Erin Drive to the south. Required minimum structure setbacks are
50 feet from Cedar Avenue (Hwy. 77), 40 feet from Nicols Road, and 30 feet from Erin Drive. A
structure setback of 30 feet is also required from the adjacent property to the north. The
structures appear to meet these setbacks, with the exception of decks and patios along Nicols
Road and which are about 40 feet from the property line. Setbacks between buildings are 20 feet
or greater. Front setbacks from the curb are proposed to be 19-20 feet, sufficient depth for off-
Planning Report - Cedar Villas
August 28, 2001
Page 8
street parking. This is a deviation from typical code standards, which would require minimum
setbacks of 25 feet from the curb on a through private street.
Landscaping - A landscape plan has been submitted which shows a variety of trees and shrubs
throughout the site. At this time the landscape plan is conceptual, generally identifying shrubs,
shade trees, ornamental trees, coniferous trees, perennial plantings and sodded areas.: A list of
species is provided, however the conceptual plan does not identify which particular species will
be planted where on the site. Deciduous and evergreen trees are located around the perimeter of
the site adjacent to the roadways. Foundation plantings are shown in greater detail on a separate
sheet. While the conceptual plan is acceptable for a Preliminary Planned Development, a more
detailed landscape plan should be provided with the application for Final Planned Development
and should include underlying grading contours, show plant quantities, and identify individual
species graphically. The applicant should note that the minimum size specification for deciduous
shade trees is 2-1/2 inches and six feet for coniferous trees. Also, automatic irrigation is required
for all landscaped areas and should be noted on the final landscape plan.
Recreational Space - Recreational amenities are proposed to be shared within the development.
Such amenities include two tot lots, an open play area for older children, a club house and
swimming pool, and a basketball court.
The City Code requires townhome and apartment developments to provide a minimum recreation
area of 200 square feet for each unit containing two or fewer bedrooms, and an additional 100
square feet for each unit containing more than two bedrooms. Also, such recreation area must be
located at least 100 feet from any ponding area. Using this standard, a total of 37,600 square feet of recreation space would need to be provided within the site, and the basketball
court would not
count toward th total because it is clog. to the ponding area Sufficient recreation area appears
to be provided excluding the basketball court (5,400 sq. ft.), the play lots and green areas
between the rows of buildings and the clubhouse and swimming pool area total over 38,000
square feet. In addition, residents would have access to Rahn Park located across Nicols Road
from the development site.
17-1
Units - The proposed development consists of a total of'S~9 two-bedroom units, three-
bedroom units, and one one-bedroom unit. Two of the units will be designed to be accessible
(the one-bedroom and one of the two-bedroom units), both within the Dakota County CDA
portion of the project.
Architecture and Exterior Materials - The Shelter Corporation buildings are two-three stories.
Exterior materials consist of vinyl siding and asphalt shingles with wood decks and railings. A
color palette for the materials was not provided for the Preliminary Planned Development, but
will be required for the Final Planned Development. The building elevations show portions of
the walls set forward and back to provide relief in the facade, and gable elements in the roof line
to for each unit adding visual interest. For added architectural interest, trim and roof materials
should be a contrasting color to the siding. The buildings in the Dakota County CDA portion of
the project are similar, but do not include decks. Also, the roof pitch appears to be greater and
Planning Report - Cedar Villas
August 28, 2001
Page 9
materials were not specified. The Dakota County CDA buildings are all two stories. Dakota
County and Shelter Corporation have indicated that their buildings will be complementary to
provide the appearance of a unified development. Final building elevations should identify
exterior materials and colors and show height dimensions. Again, roof and trim colors that
contrast with the siding color should be employed.
Lighting - The City Code requires that site lighting be provided as is necessary for security,
safety and traffic circulation. A site lighting plan will be required with the application for Final
Planned Development. The site lighting plan should show a fixture details and photometrics.
Lighting shall be indirect and diffused and shall not be directed upon public rights-of-way or
adjacent properties. The source of light shall not be directly visible from off the property.
Signage - Signage is proposed at the southeast corner of the site at Erin Drive and Nicols Road,
and entry signage is proposed on both sides of the main entrance to the development from Erin
Drive. The main entrance is a divided private street with a landscaped median. Only one sign
detail was presented, and it is unclear whether the same sign will be constructed for both of these
locations.
The monument entry sign is proposed to be 8'8" in height, which exceeds the code maximum of
7 feet. The sign plans should be revised so that the sign height does not exceed 7 feet. The signs
shall be set back a minimum of 10 feet from the property lines. Additionally, the sign location at
Erin Drive and Nicols Road is subject to City Code Section 11.10, Subdivision 7 regarding
traffic visibility. A sign permit shall be obtained prior to installation of the sign and the location
confirmed for compliance at the time of permit issuance.
Other Site Design Requirements - Section 11.10, Subdivision 24 contains other specific site
design requirements pertaining to multiple dwelling developments. In addition to recreation
space and site lighting, this subdivision contains standards specific to the provision of walkways,
storage space inside the building, platting of the property and public safety. All requirements set
forth in this subdivision shall apply to this development. The developer shall submit detailed
plans at the time of application for Final Planned Development demonstrating that these
standards are satisfied.
Neighborhood Meeting - The applicant hosted a neighborhood informational meeting on August
23, 2001.
SUMMARY/CONCLUSION
In summary, Shelter Corporation is requesting approval of a Comprehensive Guide Plan
Amendment from RC (Retail Commercial) to MD (Medium Density Residential), a
Preliminary Planned Development and Preliminary Subdivision (Cedar Villas) of 17.1 acres
on property located west of Nicols Road and north of Erin Drive (across from Rahn Park) in the
SW %4 of Section 30.
Planning Report - Cedar Villas
August 28, 2001
Page 10
The project consists of 28 buildings containing 158 townhome units, plus a shared clubhouse.
Each of the 158 units will have an attached garage and separate entrance. Site amenities will be
shared and include a swimming pool, two tot lots, one older children's play area, and a basketball
court. Street access is proposed via private streets throughout the development with access to
Erin Drive to the south. A stormwater pond is proposed to be constructed on the northern part of
the site within the power line easement area.
The proposal appears to satisfy most typical City Code performance standards with regard to
parking, setbacks, recreational space, landscaping, storm drainage, etc. Some of the preliminary
plans will need to be revised in greater detail for the Final Planned Development application.
The primary issue for the Advisory Planning Commission and City Council to consider is the
policy matter of whether the change in land use designation from commercial to residential is
appropriate for this 17-acre site. The site has been designated for commercial use for over 20
years and has not developed as such. There are other residential uses in the vicinity, however
those are east of Nicols Road. This proposed residential development would introduce a new
land use west of Nicols Road where the other land uses are primarily commercial and
institutional.
ACTION TO BE CONSIDERED
To recommend approval of a Comprehensive Guide Plan Amendment changing the land use
designation from RC, Retail Commercial, to MD, Medium Density Residential, of 17.1 acres on
property located north of Erin Drive and west of Nicols Road, legally described as Lots 1 and 2,
Block 3, Mari Acres 2d Addition, in the SW '/4 of Section 30.
To recommend approval of a Rezoning to Preliminary Planned Development for the
construction of 158 townhome units on 17.1 acres located west of Nicols Road and north of Erin
Drive, legally described as Lots 1 and 2, Block 3, Mari Acres 2d Addition, in the SW 1/4 of
Section 30. If approved, the following conditions should apply:
1. A written Preliminary Planned Development Agreement shall be executed and recorded
with the County Recorder's office.
2. The property shall be subdivided and platted.
3. The owner and applicant and/or developer shall enter into a Final Planned Development
Agreement with the City prior to issuance of a•building permit. The following exhibits
are necessary for the Final PD Agreement:
• Final Site Plan
• Final Building Elevations
• Final Landscape Plan
• Final Site Lighting Plan
• Final Signage Plan
Planning Report - Cedar Villas
August 28, 2001
Page 11
4. The term of this Planned Development shall be five years.
5. The developer shall insure that the building plans, materials and construction of the
building improvements are such that they will provide an interior sound level of 45 dBA
as compared with a noise level of 65 DNL.
6. Prior to Final Planned Development approval, the developer shall provide a copy of all
cross easements and other agreements between the two lots documenting the joint access
to site amenities and use of private streets, as well as any maintenance agreements for
such shared facilities within this development.
7. On-street parking should be prohibited along the main north-south street within the
development, and restricted to one side on the other streets within the development.
8. Building setbacks shall be not less than those shown on the approved Preliminary Site
Plan dated July 31, 2001.
9. A more detailed landscape plan shall be provided with the application for Final Planned
Development and shall include underlying grading contours, show plant quantities, and
identify individual species graphically. The final landscape plan shall note the minimum
size specification for deciduous shade trees is 2-1/2 inches and six feet for coniferous
trees, and that automatic irrigation will be provided for all landscaped areas.
10. The development shall provide at least 37,600 square feet of recreational space which
may include play lots, swimming pool and clubhouse, as well as open common yard
areas. The basketball court shall not be included in satisfying the recreational space
requirement because it is located less than 100 feet from the ponding area.
11. Revised building elevation plans shall be submitted for the Final Planned Development.
The plans shall identify building materials and colors. Trim and roof colors shall contrast
with the siding for added visual interest. The type of materials shall be consistent
throughout both the Dakota County CDA and Shelter Corporation portions of the
development, though different but complementary colors may be used among the
buildings.
12. A Site Lighting Plan will be required with the application for Final Planned
Development. The plan shall show a fixture details and photometrics. Lighting shall be
indirect and diffused and shall not be directed upon public rights-of-way or adjacent
properties, and the source of light shall not be directly visible from off the property.
13. The sign plans shall be revised so that the sign height does not exceed 7 feet. The signs
shall be set back a minimum of 10 feet from the property lines. Additionally, the sign
location at Erin Drive.and Nicols Road is subject to City Code Section 11.10, Subdivision
Planning Report - Cedar Villas
August 28, 2001
Page 12
7 regarding traffic visibility. A sign permit shall be obtained prior to installation of the
sign and the location confirmed for compliance at the time of permit issuance.
14. All requirements set forth in Section 11.10, subdivision 24 of the City Code shall apply to
this development. The developer shall submit detailed plans at the time of application for
Final Planned Development demonstrating that these standards are satisfied. :
To recommend approval of a Preliminary Subdivision (Cedar Villas) to create two lots on 17.1
acres located west of Nicols Road and north of Erin Drive, legally described as Lots 1 and 2,
Block 3, Mari Acres 2nd Addition, in the SW '/4 of Section 30. If approved, the following
conditions should apply:
1. The developer shall comply with these standards conditions of plat approval as adopted
by Council on February 3, 1993: Al, B1, B4, C1, C2, C4, Dl and El
2. The property shall be platted.
3. Prior to final subdivision approval, the developer shall provide a copy of all cross
easements and other agreements between the two lots documenting the joint access to site
amenities and use of private streets, as well as any maintenance agreements for such
shared facilities within this development.
4. The developer shall insure that the building plans, materials and construction of the building
improvements are such that they will provide an interior sound level of 45 dBA as
compared with a noise level of 65 DNL.
5. The developer shall construct the private streets to widths in accordance with City code
requirements.
6. This development shall meet the City's water quality requirements through a combination
of on-site ponding and cash dedication.
7. The stormwater pond shall be constructed to treat 13.1 acres of the site area. It shall
contain a minimum wet-pond volume of 1.23 acre-feet and shall have a minimum area of
0.43 acres. The stormwater treatment pond shall be constructed according to NURP
standards with a maximum depth of 6 feet, a 10:1 aquatic bench beginning at the normal
water level, and an outlet skimmer according to City design standards.
8. In lieu of ponding to treat stormwater from 4.0 acres of the site, a cash dedication of
$8,770.00 also shall be required.
9. The developer is responsible for compliance with any regulations imposed by Excel
Energy concerning construction and grading within the easement on the northern part of
the property.
Planning Report - Cedar Villas
August 28, 2001
Page 13
10. Tree mitigation is required and shall be accomplished through the installation of fourteen
(14) category B trees (or an equivalent combination of category A and/or category C
trees).
11. This development is responsible for cash park and trail dedications. The dedication is to
be collected at the time of final plat at the rates then in effect.
Date: H-3; Draft Bandshell Policy
Agenda Item:
'Action
Cl: City of Eagan Information
Parks and Recreation MEMO Attachments 1. Draft-Bandshell Policies
AGENDA ITEM: DRAFT BANDSHELL POLICY
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JEFF ASFAHL
ITEM OVERVIEW: The Bandshell at Central Park is expected to open in 2003. To operate most
efficiently, a policy for its use needs to be implemented.
f_
BACKGROUND/HISTORY:
Construction of the Bandshell at Central Park has come to reality thanks to a partnership with the
Eagan Rotary. The bandshell is expected to be open for use during the summer of 2003. Staff has
reviewed several other policies from bandshell operations affiliated with other Park and
Recreation Departments.
ANALYSIS:
Considering its physical location on the new Central Park grounds and its proximity to the
Community Center, several logistical considerations need to be applied to the permitting process.
Management of the permit process is as critical as the policies by which the bandshell use is
operated.
DISCUSSION/EVALUATION:
The policies are intended to allow for the most beneficial use of this venue and for adequate
means of authority to effectively manage all permitted use of the Bandshell. In determining the
fees associated with its use, a distinction is made between use for benefit of public entertainment
and use for private gain. Any use as determined to be consistent with Eagan Park and Recreation
entertainment standards will be allowed free use. Those uses for private gain will be charged
$50.00 per hour.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend adoption of the policies as presented.
2. Recommend adoption as amended per APrC discussion.
3. Refer back to staff for further information and future consideration.
1/.
Item: h/ 3~ 1)ra(,c /3a.d3h-1I PdIsc
Attachment #
I- 1~4,f Abe ;es
Draft - 11-02
DRAFT
BANDSHELL RENTAL POLICY CONSIDERATIONS
> Request for permitted use will be accepted after January 1 of each year. Permits
must be submitted 45 days in advance of the desired event date. Rental fee and
deposit required at time of approval.
? All existing ordinances related to use/consumption of alcohol on park grounds
apply.
> All existing ordinances related to "Noisy gatherings and electric sound" Sec.
10.31 of City of Eagan code apply.
? A certificate of insurance is required with the following coverages: $1 Million
personal, $1 million property and $2 million aggregate.
> Rental of the Bandshell authorizes only the use of the Bandshell and its adjacent
seating area. Parking at the Community Center parking lot is not exclusive to the
renter of the Bandshell.
> Rental fees are non-refundable, unless City staff cancels the event due to
inclement weather or unsafe environmental conditions. The renter agrees that the
city shall have no additional responsibility or liability for such a cancellation.
> All decorations to the Bandshell must have city staff approval.
> Renter agrees to start and end all activities according to the times stated on the
Permit. A reasonable amount of time allowed for set-up and take down is to be
agreed upon.
> Permitted use of the bandshell requires that it be staffed by a city staff person. If
the city finds it necessary for police officers to be on the premise during the event,
the renter shall pay the per hour rate as determined by the City of Eagan Police
Department.
> If the renter requests additional items such as, picnic tables, satellites,
supplementary power, etc., the renter will'pay the fee as listed or determined by
City of Eagan staff.
Date: November 7, 2002
Agenda Item: I-1, Wescott Security light
I~ f./^ Action X
City of Eagan Information
Parks and Recreation MEMO Attachments X 1. Letter from Shelly First
AGENDA ITEM: I-1, WESCOTT COMMONS LIGHT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: Review a request to install a security light in Wescott Commons Park.
BACKGROUND/HISTORY:
Staff has received a request from the on-site resident manager at Wescott Hills apartment
complex to install a single security light in Wescott Commons Park. There currently are no
security lights within the City park space. The management group in place at the time the
park was developed felt there was no need for a security light and expressed a concern over
the potential amount of spill light. There has since been a significant turn over in building
management.
ANALYSIS:
Security lights are a very common element in most City parks, They are a proven deterrent to
crime and an amenity often requested by neighbors and enforcement agencies. New technology
in the area of fixtures and elements can greatly reduce the amount of spill light. Vandalism in the
park has been consistent with that found in park settings not having a light.
DISCUSSION/EVALUATION:
A representative of Dakota Electric has indicated that a light can be provided and installed for
approximately $2000-$2200. It is common practice for the City to enter into a monthly service
agreement with Dakota Electric that covers the maintenance of the pole and fixture.
Funding for the installation of individual security lights is generally taken from the `Small
Project" allocation of the Park Site Fund, as defined in the CIP. Maintenance agreements are
covered through the operational budget.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Approve the installation of a standard park security light in Wescott Commons Park.
Funding for said light to be from the Park Site Fund as a small project.
2. Deny the request for the installation of a security light at Wescott Commons Park.
3. Other
1 t / YiJCf YiJG 11 : GYM r YJ1U1
Item:.?-/; We5cet,t Securrf 1 Lii ia
Attachment #
November 8, 2002
City of Eagan,
The purpose of this letter is to introduce myself. My name is Shelly First; I'm the new
On-Site Resident Manager at Wescott Hills Apartment Complex. The Management and
myself have decided that it would be a beneficial to have an arch light put in the
playground area for the safety of our residents. Could you please put this on the agenda
for November. Any questions please feel free to contact me at 651-688-0942.
Thank you,
Shelly First
On-Site Resident Manager
Date: November 18,2002
Agenda Item: 1-2; 2003 Park and Trail
Dedication Fees
Action X
City of Eagan Information
Parks and Recreation MEMO Attachments X 1. Blaine SurveyResults
2. Chart of Park Dedication
Fee options
3. Incremental Percentage
AGENDA ITEM: 1-2; 2003 PARK DEDICATION FEES & 4. Excavation Rate
2003 TRAIL, DEDICATION FEES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Proposed 2003 Adjustments to the Park Dedication Fees and Trail
Dedication Fees.
BACKGROUND
Each year staff, the APrC, and City Council analyzes Parks and Trails Dedication fees to
maintain reasonable fee standards for developers and stay within fair range of other Metro
communities. Parks Dedication fees are fundamentally tied to the value of raw land
acquisition. Policy language states;
"Said fee shall be determined by the average market value of undeveloped
residential property by zoning classification, served by major City utilities,
divided by the number of units per acre which shall provide the equivalency
of twelve acres per thousand population."
While parks dedication fees are derived from land value, Trail fees are instead tied to the
inflating costs of construction materials. Developers are not charged trail dedication fees in a
similar manner as Park fees. Residential trail fees are based on acreage, in the same manner as
commercial, industrial, and public facility charges.
Park dedication fees support the Park Site Fund, which is used primarily for CIP projects.
With the decline of developable space, park dedication fee income to the Park Site Fund is
expected to decrease dramatically. Facing near to complete buildout and a significant
slowdown in plat applications, there is a clear need to coordinate financial planning to reflect
this change.
METRO SAMPLE AVERAGE
One tool the APrC uses to determine a fair fee increase is to gather information about what
other cities charge for their dedication fees for each property type, and calculate an average
from this sample. While compiling information to calculate the Metro Sample Average (MSA)
for this study, Eagan staff acquired the results of a recent Parks and Trail Dedication Fee
survey conducted by the City of Blaine (See Attachment 1- Blaine Survey). Responses to
Eagan's survey were checked against the Blaine data, with updates and commentary made as
necessary.
OPTIONS
The APrC has been contemplating potential sources of steady revenue streams to supplement
Park Site Fund income. One of these ideas includes an increase to park dedication fees paid by
developers. However, park dedication fee increases should be justly tied to land value rather
than viewed solely as a revenue source for the Park Site Fund.
The multiple options reflecting these ideas are presented below for APrC consideration, many
more than have been presented in the past. Options are charted in Attachment 2, with space for
the APrC to review various rate increases (seen in Attachment 3).
Option A- Base increases on current Eagan fees (Applies to both parks and trails dedications)
• A-1: Increase by total average increase for past 5 years. By calculating the average
increase for each development type, an overall average increase can be determined.
From 1998 to 2002, parks dedication fees have increased a total of 9.3%. Trails
dedication fees have increased 3%.
• A-2: Increase by average increase for each classification. Rates have increased
differently for each development type. These rates were averaged over the past 5 years
to determine classification rate increases.
Development Type '98-'02 Av %
Increase
Single Family 8.4
Duplex 8.7
Townhouse/ Quad 14.2
Apt./ Multi 14.7
Commercial 7.7
Industrial 4.9
Trails- Residential 4.1
Trails- Commercial, 1.8
Industrial, Public Facility
• A-3: Increase current fees by X%. Given the APrC's idea of adding to the Park Site
Fund by increasing Park Dedication Fees, Attachment 3 examines increasing fees at
increments of 5% from current rate +5% to +65%.
• A-4: Increase current fees by amount determined by APrC. Should any of the
options presented in Attachment A not satisfy the APrC for recommendation, there is
the option of using an amount suggested by the APrC.
Option B- Base increases on Metro Sample. Average. Because most cities combine their parks
and trail dedication fees, or don't implement a trails dedication fee, increases based on MSA
can only be done for parks dedication fees.
It is important to note that MSA is calculated using 2002 fees. Any. comparative ranking of rate
increases would be done against the 2002 fee schedule rather than the fee schedule of the
implementation year (2003).
/7 '
• B-1: Increase MSA by X%. Use MSA as the base figure, and increase the base by a
percentage selected for the chart in the lower half of Attachment 3.
• B-2: Increase MSA by amount determined by APrC If the chart in Attachment 2
does not reflect a number the APrC wishes to examine, another number can be plugged
into the equation.
Option C- Base increases on state levy limit imposed on Minnesota cities by the state (Applies
to both parks and trails dedication). According to Director of Administrative Services Gene
VanOverbeke, the current state levy limit is 2.668%. Two application options are possible, as
shown in Attachment 2:
C-1: Increase current Eagan fees by 2.668%.
C-2: Increase MSA by 2.668%.
SUMMATION
Based on the choices presented in Attachment 2, the APrC has several options from which to
base their selection. With no state statute to guide the method of fee increase, it will be up to
the APrC to determine which option they feel is the most fair. Option A is based exclusively
on 2002 Eagan fees, which is well within the market range for the Metro area. Option B takes
the sample from the Metro area, including Eagan's fees, and bases increases on this sample
average. Option C is also based on current Eagan fees, using the state levy limit as the basis of
increase.
If the APrC determines that park dedication fees should be increased for 2003, it will be
important to ensure that the increases are fair, based on the value of the property. It is not
unreasonable to expect dedication fees to increase as land availability decreases and value goes
up. However, in concession to fairness, fees should not increase exponentially to become
primarily a revenue generator rather than offering a fair payment-in-lieu of park land
dedication. Major fee increases based this way may be difficult to defend if they are
challenged, seeming more an extraction than fair compensation.
ALTERNATIVES FOR COMMISSION CONSIDERATION
The APrC is asked to make a recommendation based on one of the options listed below:
1. Option A- Increase park dedication fees based on current Eagan fees.
Increase trail dedication fees based on current Eagan fees.
2. Option B- Increase park dedication fees based on MSA.
3. Option C- Increase park dedication fees based on state levy limits.
4. Do not increase park dedication fees
5. Do not increase trails dedication fees
6. Increase excavation fees as proposed.
7. Increase excavation fees as amended by Advisory Commission.
8. Do not increase excavation fees.
Item: I _Z; 2003 Rrt 4 -Tr4e 1
A.d tcw Nen pies
Attachment # 4. ~XCava lion Fern
City of Eagan
Parks and Recreation MEMO
AGENDA ITEM: 1-2; 2003 PARK, TRAIL AND WATER QUALITY DEDICATION
FEES
TO: ADVISORY PARKS COMMISSION
PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR
ITEM OVERVIEW: As part of the park and trail dedication rate review, the Commission is asked to
consider changes to the excavation rate currently charged.
BACKGROUND/HISTORY:
When the City imposes fees on developers in lieu of water quality ponding, the amount of the
fees is based on per-acre land values and per-yard (cubic) excavations. Up until 2 years ago, the
per-yard excavation rate was $2.00. In 2000, a survey by staff of a handful of excavators found
$2.00 to be well below the lowest rate that would be charged to excavate an actual stormwater
pond. As of the 2001 fee schedule, the City increased the excavation rate 50 percent to become
$3.00 per cubic yard, which was still at the very low end of what would be charged by a
contractor. In keeping with the idea that it is appropriate for water quality fees such as those for
excavation to be reasonable and realistic, Water Resources staff last week contacted three private
contractors or consultants with extensive excavation experience. Staff once again discovered that
Eagan's excavation rate is very low, therefore, Water Resources staff recommends that the
excavation rate be increased to $4.50 per yard.
RECOMMENDATION:
Increase the 2003 excavation rate to $4.50 per yard. Staff to continue further research and
review.
Attachment 1: Blaine Survey
SINGLE TOWN MULTIPLE Pk/ Tr Fees
CITY FAMILY DUPLEX HOME FAMILY COMMERCIAL INDUSTRIAL Combined
Andover $1,700 N/A $1,700 $1,700 10% FMV 10% FMV
Blaine $1,700 $1,700 $1,700 $1,700 $5,000 $3,400 Y
Bloomington $3,600 $3,100 $3,100 $2,400 $387/1,000 sf $258/1000 sf N- Fees N/A
Brooklyn Park $2,000 $2,000 $2,000 $2,000 $4,600 $4,800 Y
Burnsville $1,647 $1,660 $1,515 $1,504 $6,500 $4,000 None
Chaska $1,600 $1,600 $1,225 $975 $9,000 $9,000
Coon Rapids $1,117 $950 $950 $760 $3,350 $3,350
Cottage Grove $1,000 $750 $750 $750 4% FMV 4% FMV Y
Eagan $1,733 $1,731 $1,589 $1,598 $5,468 $4,875
Edina 8% 8% 8% 8% 8% 8% Y
Eden Prairie $2,300 $2,300 $2,300 $2,300 $6,600 $6,600
Fridley $1,500 $750 $750 $750 $1,000 $1,000
Inver Grove Heights $1,400 $1,400 $1,400 $1,500 $3,950 $2,950
Lakeville $1,500 $1,500 $1,500 $1,500 $5,400 $3,200
Maple Grove $2,400 $2,400 $2,400 $2,400 $6,500 $4,800
Maplewood $1,020 $1,728 $810 N/A 9% FMV 9% FMV
Minnetonka $550 $500 $550 $500 $2,400 $3,000
Oakdale $1,000 $1,000 $1,000 $1,000 $2,200 $2,200
Plymouth $2,300 $2,300 $2,300 $2,300 $6,400 $6,400
Prior Lake $1,685 $1,685 $1,685 $1,685 $3,550 $3,550
Richfield N/A N/A N/A N/A N/A N/A N/A
Rosemount $1,800 $1,800 $1,800 $1,800 5% total acrea 5% total acreage Y
Roseville $500 $400 $400 $350 10% FMV 10% FMV
Shakopee $2,200 $2,200 $2,200 $1,900 $4,280 $4,280
St. Louis Park $900 $900 $900 $900 5% FMV 5% FMV
Woodbury $1,500 $1,500 $1,100 $1,100 $3,000 $3,000
AVERAGE $1,611 $1,559 $1,484 $1,451 $4,659 $4,141
Eagan- Parks and Trail Dedication Fees added for comparative purposes. Appears to be one of few that keeps the fees separate..
Prior Lake- Comm/ Ind- 10% gross land area for parkland dedication. Land must be dry upland with slopes less than 10%
Richfield- City has no parks or trail dedication
fee. They are considering such an ordinance.
Note: Residential dedication fees are calculated per unit. Commercial and Industrial fees are calculated per acre unless otherwise noted.
Shaded area means entry is variable; can not be calculated into MSA
ATTACHMENT 2: PROPOSED FEE CHANGES
Based on current Eagan rates Based on Metro Based on Slate Levy
Sample Average Limit, %
A-1 A-2 A-3 A-4 B-1 B-2 C-i C-2
+Total 5 +5 Year +X% (see + APrC MSA+ X% MSA+ +2.668, MSA
Year Av Av per Attch #2) amount (See Att. APrC State Levy +2.668,
Dev. Class #2) Amount Limit state levy
limits
Single 1628- 1692-
Family 1699 1680 3100 1550x Z22 1611x 1591 1654
Duplex _
1697 1683 3096 1625 1548x 3118 - 1484x 1589 1524
Townhouse/
1558-
Parks Quad %~?r 1541 1606 2812 1406x 2968 1559x 1444 1601
Dedication Apartment/
Fee Multi Fam ! ; . 1551 1623 1486- 1415x 1524- 1451x 1453 1490
2830 2902
Commercial _
(per acre) 4941 4842 9016 4733- 4508x 9318 4659x 4628 4783
Industrial
4348-
(per acre) 4291 4076 7830 3915x 8282 4141x 4019 4251
Residential
Trails (per acre) 188 191 192-366 183x - - 188 -
Dedication Commercial/
Fee Industrial/ 988 2688 1008- 960x 986
Public Facility 1920 - - -
(per acre)
Attachment 3: Incremental Percentage Chart
r.'
SF DP TH/Q Apt/ Mutt Comm Ind Res (per unit) C/ I/ P Fac
A-3 5% current 1628 1625 1476 1486 4733 4111 192 1008
10% current 1705 1703 1547 1557 4959 4307 201: 1056
15% current 1783 1780 1617 1627 5184 4502 210 1104
20% current 1860 1858 1687 1698 5410 4698 220 1152
25% current 1938 1935 1758 1769 5635 4894 229 1200
30% current 2015 2012 1828 1840 5860 5090 238 1248
35% current 2093 2090 1898 1910 6086 5285 247 1296
40% current 2170 2167 1968 1981 6311 5481 256 1344
45% current 2248 2245 2039 2052 6537 5677 265 1392
SF DP TH/Q Apt/ Mutt Comm Ind Res (per unit) C/ V P Fac
5% MSA 1692 1637 1558 1524 4892 4348 - -
B-1 10% MSA 1772 1715 1632 1596 5125 4555 - -
15% MSA 1853 1793 1707 1669 5358 4762 - -
20% MSA 1933 1871 1781 1741 5591 4969 - -
25% MSA 2014 1949 1855 1814 5824 5176 - -
30% MSA 2094 2027 1929 1886 6057 5383 - -
35% MSA 2175 2105 2003 1959 6290 5590 - -
40% MSA 2255 2183 2078 2031 6523 5797 - -
45% MSA 2336 2261 2152 2104 6756 6004 - -
SF=Single Family
DP= Duplex
TH/Q= Townhouse/ Quad
Apt/ Mult= Apartment of Multiple Unit Housing
Comm= Commercial
Ind= Industrial
C/I/P Fac= Commercial/ Industriall Public facility (Trails dedication only
Date: November 18, 2002
Agenda Item: 1-3; 2003 Fees and Charges
Action
City of Eagan Information
Parks and Recreation MEMO
Attachments X 1. 2003 proposed fee
schedule
AGENDA ITEM: 1-3; 2003 FEE SCHEDULE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION
ITEM OVERVIEW: Consideration of 2003 fees and charges.
Bar-
BACKGROUND/HISTORY:
The APrC is annually asked to review the fees charged for private use of park facilities and
recreation equipment. Based on a recommendation by the APrC, the City Council will establish
the fees to be charged during fiscal year 2003.
ANALYSIS:
A list of current year fees and 2003 considerations is attached. There are three new venues to
consider as part of the 2003 operation. The additions are: Central Park Pavilion, Central Park
Bandshell, and Moonshine Park. The fee schedule also includes a directional change as prompted
by City Council to increase revenue opportunities at the tubing facilities.
DISCUSSION/EVALUATION:
Staff has found that these fee considerations are comparable with neighboring communities and
provide good value to Eagan residents. Fees for park facilities have been set at a level to cover
maintenance, supervisory, and or equipment costs incidental to its venue.
The 2003 fee considerations provide for an increase of approximately 10% in nearly every
category. Upon review of past fees, it was noted that the fee schedule (across the board) has not
increased since 1997. Considering an approximate average cost of living increase of 2-3%
annually over the past 5 years, a 10 % increase appeared reasonable and affordable.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1. Recommend to the City Council the 2003 fee schedule as outlined by staff.
2. Recommend to the City Council the 2003 fee schedule be approved as amended.
Item:f 3, 2003 Fen ~ Charles
2003 FEE SCHEDULE - Censide Attachment#1. ropr.
Of
Parks and Recreation Charges
The .following facility rental fees are subject to 6.5% State sales tax, and require a $150.00 damage deposit payable
at the time of registration.
Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan.
Park Shelters and Pavilions free of charge. A $300.00 damage deposit is required per school building.
2002 2003
FACILITY NON NON
RESIDENT RESIDENT RESIDENT RESIDENT
Trapp Farm, Thomas Lake, Blackhawk and
Central Park Pavilions:
• All day rental (10 am - 10 pm) $ 100.00 $ 140.00 $ 110.00 $ 155.00
• Half-day rental (10 am- 4 pm, or 5 pm -10 pm) 70.00 100.00 75.00 110.00
• Blackhawk kitchen use 30.00 35.00 35.00 40.00
Enclosed park Shelter Buildings:
• All day rental (10 am - 10 pm) 100.00 140.00 110.00 155.00
• Half-day rental (10 am-4 pm, or 5 pm. pr n) 100.00 75.00 110.00
Tennis Courts 3.00/court/hour 3.00/court/hour Same 4.00/court/hour
Community Room - City Hall
(NOTE: 2-hour minimum for after-hour rental):
• Youth groups (8 am - 4:30 pm) Deposit only N/A Same Same
• Youth groups - after hours (per hour) 9.00 N/A 10.00 Same
• Local civic groups (8 am - 4:30 pm) Deposit only N/A Same Same
• Local civic groups - after hours (per hour) 20.00 N/A 25.00 Same
• Other citizen groups
-Per hour rental 20.00 50.00 25.00 Same
-Maximum one-day rental 200.00 350.00 220.00 Same
• For profit organizations 50.00 50.00 60.00 60.00
-Per hour rental
-Maximum one-day rental 350.00 350.00 385.00 385.00
Sunshelters (per day) 30.00 50.00 35.00 55.00
Picnic kit:
• 3 items 7.00 10.00 Same Same
• Each additional item 3.00 5.00
+ $50 deposit + $50 deposit
Chuckwagon grill (per day) 30.00 50.00 35.00 55.00
Canopy (per day) 55.00 75.00 60.00 80.00
Extra picnic tables (each) 10.00 N/A Same Same
Tubing Reservations at Trapp Farm Park:
• 1-30 people (per hour rate) 40.00 65.00
• 31-60 people (per hour rate) 75.00 100.00
• 61-90 people (per hour rate) 110.00 135.00
Tubing at Trapp Farm Park and the new
Central Park Tubing facility: N/A N/A 3.00/day 3.00/day
Tubing Reservations only at Trapp Farm Park for
groups of 20 to 80 people (1 '/2 hour rental): 4.00/person 5.00/person
2002 2003
FACILITY NON NON
RESIDENT RESIDENT RESIDENT RESIDENT
Athletic facilities:
• Fields - youth tournaments (per field per day) $ 35.00 $ 70.00 $ 40.00 $ 80.00
• Fields - all other users (per field per day) 55.00 110.00 60.00 120.00
• Lights, if required (per field per hour) 30.00 45.00 35.00 50.00
• Building cleaning (per full day use only) 55.00 70.00 60.00 75.00
Half day use (less than 4 hours) charges 70% of
rate
Field/facility maintenance fees:
Unless obviously known, the user will be considered
non-resident. Proof of residency of 75% or better will
qualify for resident rate.
• Traveling youth teams (per team) 70.00 N/A 80.00 N/A
• Adult - up to 9 games (per team) 175.00 350.00 185.00 390.00
• Adult - more than 9 games, fee for
each additional game >9 + 20.00 + 40.00 + 25.00 + 45.00
Specialty field set-up charge to be determined on a case-by-
case basis. This cost would be in addition to the field use
permit cost.
Moonshine Park:
Upstairs - retreat/meeting space
(includes availability of overhead/coffee pot/kitchen)
• 8:00 am - Noon 70.00 80.00
• 1:00 pm - 5:00 pm 70.00 80.00
• 6:00 pm - 10:00 pm 85.00 95.00
• Full Day (8:00 am - 10:00 pm) N/A N/A 200.00 220.00
Downstairs - activity space
• 8:00 am - Noon
• 1:00 pm - 5:00 pm 60.00 70.00
• 6:00 pm - 10:00 pm 60.00 70.00
• Full Day (8:00 am - 10:00 pm) 75.00 95.00
175.00 195.00
Bandshell at Central Park:
Permitted use in partnership with Eagan Parks and Recreation meeting community entertainment
criteria: No permit fee
Permitted use in conjunction with a Community Center paid permitted use - No permit fee
Other use by groups or organizations for private gain - $50.00 per hour
I:Parks and Recreation/Advisory Parks Commission/Monthly Meetings/November Meeting/2003 Fee Schedule draft 11-02
Date: November 8, 2002
Agenda Item: K-2, Park Site Fund Update
- / r Action
( City of Eagan Information X
Parks and Recreation MEMO Attachments
AGENDA ITEM: K-2, PARK SITE FUND UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS
11 ITEM OVERVIEW: An update of the general status of the Park Site Fund as of November 1, 2002
BACKGROUND/HISTORY:
The Park Commission has requested that staff provide a regular update of the overall
financial status of the Park Site Fund. The Park Site Fund is currently the primary source of
funding for the park improvement and development projects included in the CIP prepared by
the APrC. Funds are derived primarily from payments made by developers in lieu of a park
land dedication along with other small, miscellaneous sources.
ANALYSIS:
The Park Site Fund is a very active, fluid account that is continually fluctuating. Most
projects require multiple payments to a variety of vendors over an extended period of time,
while the timing of much of the revenue is determined by the schedules included in the
development agreements as approved by the City Council. It is not uncommon for there to be
carry-over payments for those projects completed at or near year end. This year is no
exception with most of the larger projects scheduled for fall completion to minimize the
disruption during the high use period extending from late spring to early fall.
For the purpose of this report, financial data is being summarized in a simplified format.
Encumbered amounts for ongoing projects have not been included in the balance calculation.
FUND BALANCE as of January 1, 2002 = $3,218,115
REVENUES as of November 1, 2002 = 297,145
EXPENDITURES as of November 1 2002 = 482 890
(Approved projects = $611,000 + small projects)
ESTIMATED FUND BALANCE _ $3,032,410
as of November 1, 2002
21•
Project Status does not necessarily reflect expenditures)
Lexington Playground 95% complete
Slaters Acres Playground............ 95% complete
Holz Farm Barn 100% complete
Lexington/Diffley Skate Park 100% complete
Moonshine Retreat Center 80% complete
Acquisitions (2) 98% complete
Central Park Gazebo 70% expenditure - 10% labor
Holz Farm Master Plan 10% - staff labor only
Misc. Small Projects 100% complete ($21,866)
DISCUSSION/EVALUATION:
Based upon projections by staff, it appears that the total cost of projects will be very close if
not slightly in excess of the estimated total for 2002 CIP projects. An overage is possible due
to several changes in the Moonshine project made necessary by unexpected conditions
including poor soils and the structural condition and systems of the house. The final balance
available for 2003 and beyond may still be at or above projections, however. Small project
expenditures were made for smaller capital items needed to improve conditions at facilities.
The improvements at North Park, with an estimated cost of nearly $600,000, have been
moved to 2003.
It is recommended that no changes be made to the CIP until the regular process of review
begins. At that time, revisions that take into account the final 2002 balances and the status of
pending and apparent projects can be made.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This information is provided for informational purposes. No action is requested at this time.
ZZ.
Thank you for the Buckthorn assistance Page 1 of 1
Cherryl Mesko
From: Paul Olson
Sent: Wednesday, November 06, 2002 8:30 AM
To: Cherry) Mesko
Subject: FW: Thank you for the Buckthorn assistance
Cherry), this may be a nice attachment to the APRC packet. Thanks, Paul O.
Original Message----
From: Gregg Hove
Sent: Wednesday, November 06, 2002 8:17 AM
To: Paul Olson
Cc: Ken Vraa
Subject: FW: Thank you for the Buckthorn assistance
Thought I would pass this email on to you. It's always nice to hear from our residents who use some type of
city service. I've also passed it on to my staff.
Gregg H.
Original Message-----
From: Todd Johnson [mailto:t.johnson@wcra.biz]
Sent: Tuesday, November 05, 2002 1:24 PM
To: 'ghove@cityofeagan.com'
Subject: Thank you for the Buckthorn assistance
Eagan Forestry Division,
Thank you for providing information about buckthorn when visiting after we lost a grand oak to oak wilt. We
read through all of the information and spent a hard weekend cutting down a lot of buckthorn. We applied the
recommended glyphosate solution and will hopefully control new sprouts. We were not able to cut down all of
the buckthorn on our property but we cut most all of it (we'll be back next year!) and certainly cut all of the
larger, berry producing trees.
We greatly appreciated your staff for bringing this problem to our attention and providing the resources to
tackle it. Additionally, providing pick up service of the cut trees and brush was a significant help. The crew
that picked up our mountainous piles yesterday were efficient and fastidious.
Thanks again, the forestry division is a great resource for our city. We appreciate your help and excellent
service.
Todd and Charlotte Johnson
1161 Tiffany Circle N.
This email has been scanned for viruses by McAfee Webshield.
11/6/2002 1-3.
Subject to approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF OCTOBER 14, 2002
A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on October 14, 2002
with the following Commission Members present: Joseph Bari, Phil Belfiori, Margo Danner, Terry Davis, N. Mark
Filipi. Elizabeth Perry, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Staff present
included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks
Superintendent; Eric Macbeth, Water Resources Coordinator; Sonya Rippe, Sports Program Supervisor; Holly
Champlin, Preschool Program Coordinator; Aaron Hunter, Cascade Bay Manager; Sandy Breuer, Community
Center Manager; Beth Wielde, Research and Special Projects; and Cherryl Mesko, Recording Secretary.
APPROVAL OF AGENDA
Mr. Jack Conrad was added under Visitors to be Heard. Holz Farm Update and Miscellaneous were added
under Other Business and Reports as items 6 and 7 respectively. Terry Davis moved, N. Mark Filipi seconded with
all members voting in favor to accept the agenda as amended.
APPROVAL OF MINUTES OF SEPTEMBER 16, 2002
The last paragraph of Page 3 omitted John Rudolph's name as having voted Aye on the tobacco free policy
motion. Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to accept the minutes
of the September 16, 2002 meeting as amended.
Member Danner commented that she would like to see cost figures incorporated into the minutes. Chair
Rudolph suggested that the Commission continue this discussion later in the agenda
VISITORS TOPE HREARD
Jack Conrad, representing Friends of Patrick Eagan Park noted that he was present with John Ward who
wanted to update the Advisory Commission of the recent Tour de Sprawl at Patrick Eagan Park.
John Ward noted that the event was very successful with 43 people biking 20 miles through the rain. He
reiterated information presented at previous Commission meetings regarding the core greenways in Dakota County
and the integral link that Patrick Eagan Park and other properties played. Mr. Ward added that Al Singer had
announced at the event that the DNR would be awarding an $8,000 grant to Eagan, which was to be matched by the
City to provide ground truthing of specific areas identified within the core greenways in Eagan. Mr. Ward
elaborated on the benefits of maintaining the greenway and also noted that Patrick Eagan Park has been listed as a
top ten treasure according to the McKnight Foundation. Jack Conrad added that the Friends of Patrick Eagan Park
are hoping to ensure the land can be preserved. Mr. Conrad thanked Councilmember Carlson and Commission
Members Danner and Bari for their presence at the bike event. Members Davis and Danner thanked the group for
their work on the grant request and for their grass roots effort to preserve some of Eagan's natural open space.
SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS
Superintendent of Recreation Asfahl highlighted several items of interest from the Recreation Division and
Superintendent of Parks Olson highlighted items of interest from the Parks Division.
RECREATION PROGRAM UPDATE - SONYA RIPPE
Sports Program Supervisor Rippe provided an in-depth review of adult sports and concessions programs
from June 2002 through October 2002 and followed up with the upcoming 2003 winter season. Supervisor Rippe
also shared the results of the season's softball evaluations and noted there is still strong interest for lighting the fields
at the Lexington-Diffley complex. Member Peterson asked what percent of the respondents indicated a desire for
lighting the fields. Supervisor Rippe responded it was between 30-40%. She added that this would allow for more
revenue because-of double header offerings. It was suggested that the lighting be discussed during the annual CIP
review.
Advisory Parks Commission
Minutes of Regular Meeting of October 14, 2002
Page 2
RECREATION PROGRAM UPDATE - HOLLY CHAMPLIN
Preschool Program Coordinator Champlin provided an in-depth review of summer and preschool programs
and shared some visions for the future. She noted that the preschool programs are funded completely through user
fees and cover regular salaries, instructor's seasonal salaries and all program supplies. Coordinator Champlin shared
the background of summer staff and programs as well as the current program offerings. Coordination of the Puppet
Wagon is another component of Coordinator Champlin's responsibilities and she shared information:about the
success of that program also. Several ideas for future programming were also shared with the Commission.
CASCADE BAY YEAR-END REPORT - AARON HUNTER
Facility Manager Aaron Hunter shared an overview of the 2002 Cascade Bay season including weathering
the third wettest summer on record. He noted that although the attendance was less than previous years the season
was an overall success. Revenues are anticipated to cover expenditures and the year reflects a more realistic
expectation for attendance. Manager Hunter's report focused on the growth of groups and birthdays, programming,
marketing, training and staff. Staff will be looking at options for providing new attractions in the future. Member
Davis asked how season pass sales compare with other communities. Manager Hunter responded that they are very
comparable.
CONSENT AGENDA
N. Mark Filipi moved, Joseph Bari seconded with all members voting in favor to make the following
recommendations to the City Council regarding Diffley Plaza:
1. This proposal would be subject to a cash parks dedication.
2. This proposal would be subject to a cash trails dedication.
3. This proposal would be responsible for an on-site pond that treats all storm water from this
development and should have a minimum wet-storage volume of 2.5 acre-feet and a surface area of 0.6
acres. The pond should incorporate a 10-foot wide aquatic bench extending from the normal water
level (NWL) to one foot below the NWL. The side slopes of the pond below the aquatic bench should
be at a 3:1 slope to a maximum depth of 10 feet. The outlet structure should meet City design
standards.
DEVELOPMENT PROPOSALS
There were no development items for the Commission to discuss.
OLD BUSINESS
THOMAS WOODS TRAIL UPDATE
Director Vraa introduced this item and noted that at the September meeting the Advisory Commission
directed the developer to work out a solution with the homeowners involved with this trail. Richard Schouveller,
owner of Lot 9 addressed the Commission noting that they have met with Curt Manley, however, they have not
come up with any solutions to date. He added that Mr. Manley was unaware that this issue would be on the
Commission's agenda. Mr. Schouveller suggested that the Commission consider re-positioning the trail into the
development to the north (Nature's Edge), which currently has no homes on it. He stated that Mr. Manley was open
to that suggestion but didn't know if that would be an option.
Member Bari clarified that the developer was directed to work with the homeowners and staff to resolve
this issue and was disappointed that the developer had not followed through. Director Vraa added that he had talked
to Mr. Manley by phone approximately 2 weeks earlier to share the timeline for preparing information to include in
the Commission's October packet. At that time Mr. Manley indicated that the trail was going to be installed so there
would be no reason for him to prepare for the meeting. Mr. Schouveller interjected that when he met with Mr.
Manley last week he wasn't clear if the trail was supposed to be in the Nature's Edge development. Director Vraa
Advisory Parks Commission
Minutes of Regular Meeting of October 14, 2002
Page 3
reiterated that his understanding from Mr. Manley was that this issue was resolved within the development where
the trail was designated. Mr. Schouveller stated that he is not opposed to a trail but is concerned for the amount of
asphalt that would be required to develop the trail originally designed. He added that Mr. Manley mentioned that a
smaller path would be put in.
Member Rudolph stated that the Commission does not have a proposal in front of them to respond to and
would need to hear from Mr. Manley regarding the trail that will be installed. Member Perry added that this is an
issue the developer should be resolving and shared her disappointment that they did not bring this back to the
Commission. Several Commission members empathized with the homeowners caught in the middle of this issue but
reinforced the developer's responsibility to resolve this issue. Member Davis concluded by stating that the
developer is obligated to do something and can't ignore the problem.
NEW BUSINESS
SHORELAND ENHANCEMENT GRANT
Water Resources Coordinator Macbeth provided a brief background noting that there are several annual
opportunities to acquire external funds and/or other support to implement projects in parks. He noted that Eagan
Water Resources has been planning on developing an additional demonstration project in the City once the Cedar
Pond project was nearly complete. The division's first priority consideration was along LeMay Lake in Moonshine
Park and felt that the timing of the MDNR Shoreland Habitat Program grant was perfect. Macbeth asked the
Commission to consider making a recommendation to submit this grant proposal for consideration.
Terry Davis moved, Richard Pletcher seconded with all members voting in favor to recommend that the
City Council authorize submission of a proposal for a Minnesota Department of Natural Resources Shoreland
Habitat Program grant.
JP-47 SEDIMENTATION BASIN
Water Resources Coordinator Macbeth provided a brief history of the alum-dosing facility that helps to
remove phosphorus from entering Fish Lake. As a result of the alum-dosing, Pond JP-47 has approximately two
feet of alum sediment accumulated, which leaves little basin volume to receive any more. Creating additional
volume for sediment accumulation is currently constrained by the lack of land ownership by the City directly to the
east of JP-47. As a result, the alum-dosing station has not been operational.
Coordinator Macbeth reviewed a decision tree that conveys steps, a schedule of project milestones and set
of alternatives with generalized costs. He then shared drawings that depict excavation of JP-47 to create additional
accumulation area and creation of an engineered three-cell basin directly east of JP-47 on property owned by Mr.
McCarthy and under consideration for a large single-family residential subdivision. It was noted that the Natural
Resources subcommittee met to review and discuss options to bring to the Advisory Commission.
Member Filipi noted that based on the subcommittee's meeting he didn't support the expanded excavation
of JP-47 because of the need to withdraw wetland banking credits to mitigate, nor was he thrilled about using a part
of potential park dedication from the McCarthy property for this purpose. Member Peterson noted that if the
alternative to proceed with a separate storage basin was considered, the City would have to have a willing seller.
Coordinator Macbeth noted that this basin might be considered as a requirement of future development of the
property. Member Filipi acknowledged that the removal of accumulated sediment could be pursued pending review
of separate storage basin options.
Advisory Parks Commission
Minutes of Regular Meeting of October 14, 2002
Page 4
Member Pletcher asked if the storage of the alum sludge posed an odor problem. Coordinator Macbeth
indicated that there is an issue with odor currently and that will continue to be an issue. Member Perry asked if the
future restriction on phosphorous fertilizer would decrease the need for alum dosing. Coordinator Macbeth noted
that that may be a way of extending the life of the basin but other options might be considered as well.
After further brief discussion, N. Mark Filipi moved, Joseph Bari seconded with all members voting in
favor to move forward with the plan to remove sedimentation from JP-47 and proceed with separate storage basin.
. DISC GOLF
Researcher Wielde introduced this item and explained that there have been several requests over the years
to provide disc golf opportunities within Eagan's parks. Wielde provided the background of the sport and an
overview of what would be involved to incorporate this amenity. The research was done in response to a specific
request presented at the September 16 Commission meeting. It was noted that the cost for a 9-hole and 18-hole
course would be approximately $3,700 and $7,300 respectively.
Member Bari asked if there was any other interest expressed in this amenity other than the letter in
September. Director Vraa noted that although there have not been subsequent requests, over the years staff has
received several requests to consider this activity within Eagan parks. Member Rudolph suggested that since there
is a citizen interested in helping to provide information for consideration, continued research would be helpful. He
added that this seems to be a thriving and growing sport in the metro area. Member Peterson suggested that since
there are several communities that offer disc golf she would like to find out 1) when they were built, 2) level of use,
3) revenue generated, and 4) what they would do differently.
After further discussion, John Rudolph moved, Richard Pletcher seconded with all members voting in favor
to direct staff to continue the study and incorporate input from Mr. Ashton, as a volunteer, about the sport. The
study should also incorporate all questions asked by the Commission with a report to be brought back to the
Commission at a later date.
SKATEABLE ART
Researcher Wielde indicated that local artist Martin Hicks had contacted the City of Eagan to incorporate
art into the new skate park. The art piece would serve as a functional piece of equipment and is identified as a grind
rail. Mr. Hicks is hoping to fund the greatest portion of the cost with a grant but in order to submit the grant
proposal would need a letter of financial support from the City of Eagan. The City's financial support would not
exceed $600, which is consistent with the cost of other grind rails purchased. Wielde noted that the APrC allotment
for the skate park expansion was $75,000 and the costs to date total $74,170. The funds for the second grind rail
would keep the total cost within the $75,000 budget. Member Williams asked what the projected cost of this piece
of art would be. Wielde responded that the estimate is approximately $2,000.
Regarding insurance, Researcher Wielde noted that the LMCIT stated that insurance for the park runs with
the park rather than the manufacturer and that the artistic grind rail would be covered in the same manner as the rest
of the park. Member Peterson asked who insures the artist if there are design issues that create future liability.
Member Davis indicated that the artist would need product liability insurance, which can be cost prohibitive for an
individual, if he can even get it. Member Peterson asked if a standard grind rail could be purchased from the
manufacturer so that the artist can embellish that rather than create a whole new piece of equipment.
After further discussion, Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in
favor to authorize staff to write a letter of financial support not to exceed $600 so Mr. Hicks can pursue grant
funding. It is understood that Mr. Hicks will secure funding for any amount over $600. Mr. Hicks is to work out
obstacles defined by the Advisory Commission and once completed, the design will be brought back to the
Commission for their review.
Advisory Parks Commission
Minutes of Regular Meeting of October 14, 2002
Page 5
WATER RESOURCES UPDATE
Coordinator Macbeth noted that the Gun Club Lake Water Management Organization is seeking three
board members and one alternate. He stated if Commission Members were interested in serving on the board they
should contact Eric.
OTHER. BUSINESS AND REPORTS
BANDSHELL PROGRAM DISCUSSION
Superintendent Asfahl noted that in preparation for the 2003 season, staff is looking at the policies and
procedures that will need to be in place for the use of the Bandshell. He added that as those policies are being
drafted they will be brought to the Commission for review and comment.
OCTOBER 2 WORKSHOP UPDATE
Member Perry indicated that the subcommittee review of alternative revenue sources identified several
options for consideration. Some of those included increasing park dedication fees, voluntary check-off distributed
with water bills, rounding-up water bills, park tax and charitable gambling proceeds. She noted that the
subcommittee will continue reviewing options for consideration.
ACQUISITION PRIORITY REPORT
Superintendent Olson provided a brief background of the work being done by the APrC to review, evaluate
and make recommendations pertaining to the acquisition of land for preservation and/or the enhancement of park
areas. He noted that Members Bari, Perry, Rudolph and Peterson participated in a very extensive review and rating
of available parcels within the City of Eagan. The subcommittee reviewed criteria to see how they might fit the
parcels being reviewed. The existing acquisition list was reviewed to see what parcels were still available and those
sites were reviewed individually and independently. After all the ratings were completed, the results were discussed
and the sites were totaled and ranked. Commission Members involved in the process indicated it was a very time
consuming but educational process, and provides a great working tool for future review.
Following further brief discussion, Dorothy Peterson moved, John Rudolph seconded, with all members
voting in favor to approve the report and recommendations of the Acquisition Priority subcommittee as submitted.
SUBCOMMITTEE UPDATES
There were no further subcommittee meeting updates.
COMMUNITY CENTER UPDATE
Director Vraa indicated that the building construction has been progressing very well, however the rain has
negatively impacted the site work. The Building Engineer position has been advertised and interviews are scheduled
for October 28 and 29. Director Vraa added that construction of the Bandshell is moving along well and although
the pavilion is moving slowly it is still expected to be completed by mid-November.
HOLZ FARM UPDATE
Director Vraa noted that the RFP for the Holz Farm Park master plan had been reviewed by the Friends of
the Farm in preparation for distribution. It is expected that responses will be back in November and that a selection
will be made in December. Director Vraa added that although the City Council is usually involved in the review it
may be beneficial to have a Commission Member also involved.
Adviscry Parks Commission
Minutes of Regular Meeting of October 14, 2002
Page 6
John Rudolph moved, Joseph Bari seconded with all members voting in favor to recommend that Dorothy
Peterson be appointed to serve as a liaison from the APrC in the review of the Holz Farm Park master plan RFP
review.
MISCELLANEOUS
Director Vraa shared the results of a skating school survey recently completed.
In response to a request from Commission Member Danner for senior program costs, Director Vraa shared
the 2003 budget information that pertains to this program. The information reflected where dollars are allocated for
program costs. Since the City Council has preliminarily approved the budget for levy purposes, it was noted that the
final 2003 budget has not been approved to date.
Member Danner asked to have specific dollar amounts reflected in the minutes whenever they are discussed
at Commission meetings. She identified the importance of having accurate and complete information reflected in
the minutes. Member Davis noted that if a dollar amount isn't included within a specific motion the packet's
background information would include that information. Member Perry added that in most cases the dollars that are
discussed are generalizations and if they are specific they are so noted in the motion and minutes. Member Rudolph
stated he was comfortable with how information is reflected in the minutes. Member Davis suggested that if a
Commission Member wishes to clarify any issue they may want to raise the issue when a motion is being made or
discussed.
ROUND TABLE
Member Peterson commented on the number of staff who will be making presentations at the MRPA
conference. Director Vraa added that Water Resources Coordinator Macbeth was also presenting at a national
conference.
ADJOURNMENT
With no further business to conduct John Rudolph moved, Margo Danner seconded with all members
voting in favor to adjourn the meeting. The meeting was adjourned at 10:05 p.m.
Secretary Date