Loading...
12/16/2002 - Advisory Parks & Recreation Commission Moonshine Retreat AGENDA Center Tour ADVISORY PARKS COMMISSION 6:00 p.m. EAGAN, MINNESOTA Meet at east entrance Monday, December 16, 2002 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Student Presentation - Youth Watershed Summit 7:03 pm D. Approval of Minutes of Regular Meeting of November 18, 2002 7:13 pm E. Visitors to be Heard 7:14 pm F. Superintendent's Update and Department Happenings Pages 3-5 7:15 pm G. Consent Agenda (1) Zehnder Ponds Pages 7-9 7:30 pm H. Development Proposals 7:31 pm I. Old Business (1) Eagan Greenway Map Page 11 7:32 pm (2) Manley Brothers Trail Update Pages 13-14 7:40 pm (3) Bandshell Draft Policy Page 15 7:45 pm (4) Canoe Rack Rental Fee Page 17 7:55 pm J. New Business (1) Project 806/Kennerick Addition-Wetland Replacement Plan Pages 19-20 8:00 pm K. Water Resources Update 8:15 pm L. Other Business and Reports (1) Schedule January and February 2003 APrC Meeting Date 8:20 pm (2) CIP Timeline Page 21 8:25 pm (3) Holz Farm RFP Update 8:30 pm (4) Gun Club Lake Watershed Management Organization (WMO)-Board appointments 8:35 pm (5) Tobacco Free Policy Update 8:40 pm (6) Subcommittee Updates 8:45 pm (7) Community Center Update 8:50 pm (8) Communications Pages 23-25 8:55 pm M. Round Table 8:57 pm N. Adjournment 9:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sez disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 2002 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 11 18 15 20 17 15 19 16 14 18 16 ? Joseph Bari x X X X X X X X X X Phil Belfiori (alternate) X X X X X X X X X X Margo Danner x X X X X X X X X X Terry Davis (vice Chair) X X 0* 0* X X X 0* X 0* N. Mark Filipi x X X X X X X X X X Elizabeth Perry x X X X X X 0* X X X Dorothy Peterson (Secretary) 0* X X X X X X X X X Richard Pletcher x X X X 0* X X X X X John Rudolph (Chair) X X X X X X X X X X Melvin Williams x X 0* X 0* X X X X X 0* I X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub-Conrnittee Natural Resources Sub-Committee AcauisitionlDeveloornent Sub-Committee John Rudolph N. Mark Filipi Dorothy Peterson Melvin Williams Phil Belfion Joseph Bari Elizabeth Perry Terry Davis Richard Pletcher Margo Danner UPCOMING MEETINGS: OPEN ISSUES 2. Review impact of future trends on facilities and services Meeting with 6AAC 4 T-abacca Polley at y9uth fields ADVISORY PARKS COMMISSION 2002 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI 1999 651-454-8442 (H) 1/2005 3033 Timberwood Trail (3 n• 1999) Eagan, MN 55121 (3 yr. 2002) jbaril @juno.oom PHIL BELFIORI 2002 651-905-0293 (H) : 1/2003 3671 Canary Way (l n• 2002) 651-297-8026 (W) Eagan, MN 55123 (Alternate) Phil.Belfiori@BWSR.state.mn.us MARGO DANNER 2001 651/454-5688 (H) 1/2004 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 mrsmagoo@usfamiy.net TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) to .da ul.com N. MARK FILIPI May, 1997 651-602-1725 (VV) 1/2004 836 Overlook Place (3 yr. 1998) mark.filipiQmetc.state.mn.us Eagan, MN 55123 (3 yr. 2001) ELIZABETH PERRY (LIZA) 2002 651-452-3201 (H) 1/2005 3298 Rolling Hills Drive (3n. 2002) 651-994-8808 (VV) Eagan, MN 55121 Ipeny64@hotmaiI.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 norsk43370_juno.com RICHARD PLETCHER 2001 651-687-9177 (H) 1/2005 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil JOHN RUDOLPH 1993 651-454-8761 (H) 1/2003 1644 Norwood Court (3 n• 1995) 651-454-6904 (fax) Eagan, MN 55122 (3 n.1 ) jrudolpheagan@hotmail.com (2 yr. 2D01) MELVIN WILLIAMS 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 yr. 2001) tuboj@msn.com Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.us ghove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us F Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) 12/12/02 Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Administration: Ken Vraa kvraa@ci. eagan. mn. us Cherry) Mesko cmesko@ci.eagan.mn.us Paul Olson poison @ci. eagan. mn. us Jeff f Asfahl jas fahl @ci. eagan. mn. us Beth Wielde bwielde@ci. eagan. mn. us Forestry: Gregg Hove ghove@ci.eagan.mn.us Water Resources: Eric Macbeth emacbeth@ci.eagan.mn.us Recreation Staff Paula Nowariak pnowaraak@ci.eagan.mn.us Sonya Rippe srippe@ci.eagan.mn.us Cathy Bolduc cbolduc@ci.eagan.mn.us Holly Champlin hchamplin@ci.eagan.mn.us Colleen Callahan ccalahan@ci.eagan.mn.us Cascade Bay: Aaron Hunter shunter@ci.eagan.mn.us Civic Arena: Mark Vaughan mvaughan@ci.eagan.mn.us Community Center: Sandy Breuer sbreuer@ci.eagan.mn.us TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: DECEMBER 13, 2002 L REMINDER: Tour of Moonshine Park Retreat Center at 6:00 p.m. ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Student Presentation - Youth Watershed Summit The School of Environmental Studies (SES) in Apple Valley represented the State of Minnesota at the Youth Watershed Summit in Edgewater, Maryland, October 6-10, 2002. Eagan Water Resources staff provided some assistance to the team of students and the instructor that attended the event. Members of the SES team will inform the Commission about their experience ITEM D: Approval of minutes of November 18, 2002 ITEM E: Visitors to be Heard ITEM F: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM G: Consent Agenda 1. Zehnder Ponds is a proposal that was scheduled to be reviewed at the November 18 Commission meeting but was pulled from the agenda. A report outlining this proposal is provided in the packet. ITEM H: Development Proposals There are no development proposals for the Commission to review. ITEM I: Old Business 1. Staff will share the copy of the Eagan Greenway map that was submitted to the DNR in conjunction with the grant request. 2. A brief update of the City Council's action regarding the Manley Brothers trail will be provided. 3. A brief overview of the Recreation Subcommittee's review of the Bandshell draft policy. Superintendent Asfahl will also present a fee proposal for canoe rack rental, which was inadvertently omitted from the November fee structure. I. ITEM J: New Business 1. Water Resources Coordinator Macbeth will provide an overview and update of Project 806/Kennerick Addition-Wetland Replacement Plan. ITEM J: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM K: Other Business and Reports 1. The normal January Commission meeting date falls on Martin Luther King, Jr. Day and will need to be rescheduled. 2. Superintendent Olson will review the anticipated timeline for the annual CIP review. 3. Staff will update the Commission regarding the RFPs submitted for the Holz Farm Master Plan. 4. In January, the Eagan City Council will be appointing to the WMO board three regular managers and one alternate manager to fill positions that expire at the end of December, 2002. Three of the current positions are held by City staff, a situation that is no longer consistent with state law. To date, four Eagan residents have applied for board appointment. The commission may want to recommend the City Council to adopt a standing policy that one of the Advisory Parks Commission's members shall serve on the WMO board of managers. The commission may also want to recommend one of its current members for City Council consideration. 5. Brief updates on the Tobacco Free Policy, subcommittees that may have met since the November Commission meeting and Community Center will be provided. 6. A letter regarding tubing hill fees along with staff s response is included for your review. ITEM L: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM M: Adjournment 2. Department Happenings December 16, 2002 RECREATION DIVISION 1. Winter league manager's meetings were held Monday, December 9. Registration for winter is as follows: o Men's Basketball - 27 teams o Boot Hockey - 8 teams o Men's Broomball - 13 teams o Co-Rec Broomball - 24 teams o Men's 4-on-4 Hockey - 3 teams o Volleyball - 61 teams All leagues will begin after the first of the year that is if mother nature cooperates for the outdoor leagues. League information is available on,,,,-NNiN-.eteamz.com/eaganparksandrec. 2. The BASE (Burnsville, Apple Valley, Savage and Eagan) Softball League Directors met with the umpires association about the upcoming 2003 season. Overview of the 2002 season, rules and umpires pay for 2003-2004 was the topic of discussion. Information for the 2003 season will be available the beginning of February. 3. Eagan Seniors are in the process of developing a program development committee to assist with the creation and planning for new programs as well as identify and coordinate volunteers for the Community Center. 4. The Recreation Division is planning for the 2003 golf season. Meetings have been held with three area golf courses interested in partnering with Eagan Parks and Recreation to offer a wide range of introductory golf programs for the community. 5. Fifty seniors from Eagan and 30 Apple Valley seniors are celebrating the season at the Orpheum with the Radio City Christmas Spectacular on Thursday, December 19. 6. Preschool Programs end this week, concluding with a "December Fun" Party. 7. Registration for Winter session has been ongoing since November. Classes are filling fast. Three new "adventure series" are being offered at Rahn park Shelter Building; Music Adventures, Outdoor Adventures, and Around the World Adventures. 8. Sixty five people from Eagan, Inver Grove Heights, Rosemount and Farmington attended the Disney on Ice show at Target Center on December 5. This was a joint trip sponsored by the area Parks & Recreation Departments. 9. Upcoming trips are a trip to the Timberwolves game on December 30 and Sesame Street Live on January 16. Tickets still remain for both trips. 10. Staff training for Winter Recreation Leaders was held on December 11 & 12. So far, 45 staff have been hired to work at 9 skating sites and the Trapp Farm Park and Central Park Tubing Hills. A fee of $3.00 per person for unlimited tubing will be charged this year at the Tubing hills. Tentative opening date is December 21 for all sites( weather permitting), but with the recent warm weather... that date may change. Think snow and cold enough weather to flood the finks!!!! A. 11. All city of Eagan phone numbers have changed effective Dec 10, 2002. The new number for the Parks and Recreation Dept is 651- 675-5500. Civic Arena : 651-675-5590, Cascade Bay Hotline is 651-675-5577 and the Recreation Hotline is : 651-675 -5511 12. The spring / summer edition of the Discover activities brochure is scheduled to be delivered to all Eagan residences during the week of February 17, 2003. 13. Friends of the Farm held their 3'l annual Old Fashioned Holiday this past Sunday Dec. 1. Approximately 300 individuals enjoyed: freshly baked cookies, tree trimming activities, caroling music, hayrides, free hot chocolate, and a drop in visitor from the North Pole that all the children were anxious to see. 14. Eagan is set to host the first annual " Best of the Midwest - Shoot Out ' Youth Lacrosse tournament during the weekend of August 8-10 2003. This event is made possible due to excellent cooperation and partnership by Eagan Parks and Recreation, the Convention and Visitors Bureau, the local Lacrosse club / association and the Mn. Lacrosse Association. PARKS DIVISION • The preparation of the outdoor winter facilities for the upcoming season is nearing completion. Tasks include repairing and replacing wooden boards on the outdoor rinks, leveling rink surfaces, installing the backstop nets and fences, placing mats and benches in the shelters, installing fencing and hand ropes at the sliding hills, testing lights and putting out the seasonal signage. • Flooding of the outdoor rinks began the week of December 2 with light applications of water in an effort to "lock up" the ground. The crew began flooding on a split shift schedule the evening of December 9, with 2 crew members working a late night shift. In an effort to improve the ice and reduce the melt through caused by dark spots, staff is experimenting with the use of powdered white ice paint mixed with the water used in base flooding. It's the same product used to color arena ice. • During the ice season, Class A sites will again be cleaned and flooded 6 days a week, including Saturday evenings. Class B and C sites will cleaned and flooded 4-5 days a week depending upon conditions and resources. • Portions of the off road trail system will continue to be plowed this winter through a contract administered by the Street Department. New sections can only be added to the plow list by the City Council at the first meeting in April. • Due to the cost ($130 @ hr) and low level of use, the City will not be contracting with Dakota County for the grooming of X-C ski trails this winter. Parking areas that were plowed open only for x-c trail access (Northview) will no longer be plowed by the City unless there is an alternative reason, ie; building access, aeration system access, etc. Lebanon Hills County Park will continue to provide high quality groomed trails. • New this year will be the Central Park tubing hill. The hill, located just south of the new pavilion, off of Pilot Knob Road, was created this summer by staff hauling over 1000 yards of fill to the top of an existing slope. The new pavilion will be used as the warming and rest room facility. Staff recently met with a representative of the League of Minnesota Cities to review the design and proposed safety measures. Other than some suggestions for sign placement we received the' green light" to proceed. New snow tubes will be available for a minimal fee. Other sliding devices are not allowed. 4. • The "punch list" walk through of the new Central Park Pavilion was scheduled for 12/13. Recent delays related to the construction of the overhead doors and the installation of gas service for heat have pushed the completion back to the original deadline date of 12/13. Pending the completion of any significant punch list items, the building is intended to be ready for opening when snow conditions allow for sliding. • Again this year the Parks/Forestry maintenance division will have 3 full time staff members assigned to Street Department snow plow routes. Additional staff may be assigned to plow streets depending upon the conditions. The priority for the remaining park staff members will be the opening of municipal buildings and program sites. Rinks will be cleared as quickly as manpower and conditions allow. • The grading plan for the development of North Fields (formerly North Park ) is nearing completion. Staff is hopeful of releasing the project for competitive bidding in January. A consultant has completed a surficial asbestos review of the fill area and found only low levels in 2 small, isolated areas of the steep slope, on old roofing debris (shingles/paper) that had been dumped there years ago. The largest portion of the slope was found to be asbestos free. A simple removal of the debris will be completed in the spring. • The Moonshine Park House (tour site) is very near completion. Staff will soon begin promoting the availability of the facility for "retreats" and meetings. The landscaping of the site will be completed in the spring/summer of next year. Date: December 16, 2002 Agenda Item: G-1;Zehnder 2"" Addition Brad Swenson f ~'r Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Preliminary Plat 2. Site layout 3. Tree Removal AGENDA ITEM: G-1; ZEHNDER 2ND ADDITION-BRAD SWENSON TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION I ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Zehnder 2nd Addition development. BACKGROUND/HISTORY: The applicant is requesting approval of a Preliminary Subdivision (Zehnder Ponds) to create two lots on 1.4 acres located north of Lone Oak Road, west of Pilot Knob Road, in the SE V4 of Section 4. The site is vacant and wooded with some areas of steep slopes. The northwest portion of the site includes part of a pond. The pond is being enlarged on this site to accommodate and treat additional runoff from the Kennerick Addition development to the northeast. The pond is also being improved with storm sewer pipes as part of a public project. The proposed subdivision would create two lots. A single driveway access to Lone Oak Road is proposed, to be shared by the two proposed homes. Both of the proposed homes will be served by sanitary sewer and water. Additional right-of-way will be dedicated on the plat to Dakota County for Lone Oak Road. Some tree removal will be required for the new construction, while some tree removal will result from the storm pond improvements on this site PARKS AND TRAILS DEDICATION: This proposal would be subject to a cash parks dedication and a cash trails dedication. TREE PRESERVATION: The tree inventory for this site is presented in the table below in the form of square feet of significant woodlands. The existing significant woodlands on this site are comprised of the following tree species and relative tree diameters; cottonwood trees, diameters 4" to 30"; box elder trees, diameters of 4" o 20", elm trees, diameters 4" to 12"; and several bur oak trees, diameters of 12" to 28" TREE PRESERVATION SUMMARY Existing significant woodland 43,055 sq. ft. Remove for house construction 11,825 sq. ft. 27% Lots I and 2 Remove for pond re-grade 8,400 sq. ft. 20% Applicant Project 806 Remove for erosion mitigation 9,600 sq. ft. 22% City Project 806 Woodland Preserved 13,230 sq. ft. 31% I. City Project 806 provides for the construction of a water quality pond to treat storm water runoff from Lone Oak Road and runoff from the proposed Kennerick Addition development, also proposed by the applicant, Brad Swenson. A portion of this pond is to be located on the "Zehnder Ponds" property, with the remainder on the property to the west. Since the tree removal is being accomplished for grading of a pond for the applicant's benefit on another subdivision, the applicant should be responsible for the tree removal that will occur on the Zehnder Ponds property as part of City Project 806. Project 806 also provides for the repair of erosion that has occurred along the west edge of the Zehnder property. The city, not the applicant, should be responsible for tree removal associated with that mitigation. The area of the city's responsibility can be seen on the grading plan basically in an area south of the proposed 866 foot elevation (northwest of the proposed house on lot 2), and north of Lone Oak Road (to the northerly boundary of the 30 foot road easement). Using the above calculations the applicant's responsibility of this development will result in the total removal of 20,225 ft sq of significant vegetation (47% of the total existing significant woodlands). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, residential) is set at 40% of the total significant woodlands. With a proposed removal more than the allowable amount, there will be a required tree mitigation for this proposal. Required tree mitigation, for the applicant calculates to 14 Category A trees, or an equivalent combination of Category B or Category C trees. This mitigation should be fulfilled on site either near house construction (as landscaping) or through reforestation of graded pond areas. WATER QUALITY/WETLANDS: This proposed 1.4-acre residential subdivision is located in the City's H-watershed, which is in the northwest comer of the City and which drains to the Minnesota River. Similar to other residential developments, regardless of size, the proposed two new homes will generate additional stormwater runoff within the City. Because the development is small, however, on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is. responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. A 0.6-acre natural wetland (City Pond HDP-1) is located to the northeast of the planned subdivision. Under the classification system of the U.S. Fish and Wildlife Service, HDP-lis classified as Type 5, according to the wetland delineation report filed June 14, 2000. Type 5 wetlands are inland open fresh waters and ponds with water usually less than 10 feet deep and fringed by a border of emergent vegetation. The wetland is under the jurisdiction of the Minnesota Wetland Conservation Act, which is administered by the City. This development is proposed not to impact HDP-1. A proposed impact to the wetland, and associated wetlands replacement and storm sewer improvements, are being addressed in a separate process associated with the Kennerick Addition Storm Sewer Improvements (City Project 806). Erosion Control Steep topography of this site will require strict adherence to the City's land disturbance and erosion control ordinance, which requires proper installation and effective maintenance of erosion control practices to prevent and minimize soil loss and impacts to down-gradient resources and water quality. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This proposal would be subject to a cash parks dedication. 2. This proposal would be subject to a cash trails dedication. 3. The applicant shall be required to submit a revised tree preservation plan, considering staffs calculations and providing for required tree mitigation in the amounts of 14 Category A trees, or an equivalent combination of Category B or Category C trees. 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 5. The applicant shall be required to contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. This development should meet the City's water quality requirements through cash dedication in lieu of treatment ponding. 7. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. 9. u f, I a It 0 u s fryy rryr---~ = l < e sa,cs7 !5Q. FT. I J oc 4ti'y4 • 3. J ~ F 0. AC 2 z 09 iuao R/W Z L1 or~u u t 9 4 '-'----R---- IOVEMA. f eta, LOCATION VAP INDEX y I PLAT DATA: 'SCHOOL CI PRELIIf1AR'f FIAT TOTAL LOTS: 2 C2 EXSTINO CONOTI 6 CJ SITE LAYOUT PLAN TOTAL. ARIA: / R CS UTLITYPLAN C6 TREE PRESERVATION PLAN I I a'qq sg611Sh AVERAGE LOT SIZE: OWNER:BRAD SWENSON 30.035 sq. i:. P.O. BOX 22039 ±ii_ r_. . 7 ~Dc EAGAN, MN 55122 Item: 110 fie. 2"' 4da.4ion Attachment # 2. 5d e Ln you t i • T ~.aw mnr. n...,. w.. weFn,r _ . - 5 - . w... ZENi1DER PONDS ADDRIO c : I @~ K u.r a s. w.< TRLLAND SURVEYING COMPANY, INC. SITE LAYOUT GRADING PLAN .....Wmmlm... M" Item - I ' Z finder Z"~/ l a;or~ Attachment # 3. Trce Re,no% 1 \ \ S 89°56' 54" E 200. 4 ' - ;'o ° o ~O . P 44 a?; : - ~°4z o CO) C! ` 1 PQ O 50 ft. setback) 4¢ \a~• 85.00 '20 o°- - o0 t ,o 85.00, G-R/W N 89°56' 20" W X00.00 O to i CENTER LINE Date: December 16, 2002 Agenda Item: H-1; Metro Greenways Map Action Information RX ity of Eagan Attachments 1. Map C Parks and Recreation MEMO AGENDA ITEM: H-i; METRO GREENWAY GRANT MAP TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS I ITEM DESCRIPTION: In response to APrC request, the Metro Greenway Grant application map has been provided. BACKGROUND At the November 18, 2002 APrC meeting, the APrC requested that a copy of the map submitted with the Metro Greenway Grant be provided. During a discussion regarding a proposal to officially recognize a greenway corridor, the APrC was presented with a map delineating suggested areas for consideration as a greenway corridor. This map differed from the map submitted with the Metro Greenway Grant in early 2002 by City staff. The grant application was for funds to hire experts to conduct a preliminary study into the parcels and features that make up the Metro Greenway to be used as a foundation piece for future greenway planning projects. Collaborative partners listed on the grant application include Dakota County Parks, the School of Environmental Sciences (the "Zoo School"), and the Trust for Public Land. As of December 9, 2002, the City has received no official written notice of grant award. Should the City be officially notified of a grant award, acceptance of grant funds and allotment of matching funds will need to be approved by the City Council. The map submitted with the grant application can be seen in Attachment 1 ALTERNATIVES FOR COMMISSION CONSIDERATION The Commission should reaffirm this is the map they would like to use in their recommendation to Council. /N.. a.. ry a^ ? ~ - ~ aa~-..-e..f~ .vim So` 77 `ysr - f' e e $ r +P. - _ Sri # 4+-'p 5 uAl t t - a. 1 y F,. P ~ r ' } P f~ ~ at r ~ ~ i ! t ~ ~ v ,iFy.a~. S a t , •e ~3ag~ . _ III • • Date: December 10, 2003 Agenda Item: H2, Manley Brothers Trail Action City of Eagan Information X 11 Parks and Recreation MEMO O Attachments X Site Map c-\-\ AGENDA ITEM: H 2; MANLEY BROTHERS TRAIL UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: The Manley Brothers Land Company has proposed an alternative location for the Lebanon Hills trail connection, originally proposed for the Natures Edge Development. Staff will be providing an update BACKGROUND/HISTORY: In March of 2001 the Advisory Park Commission recommended the dedication of an easement and the installation of a trail connection to Lebanon Hills Park as part of the Thomas Woods Development proposed by the Manley Land Company. The trail was intended to provide access to the Lebanon Hills trail system for residents on the east side of the Park. The connector trail was subsequently incorporated into the new master plan for the Park. The original request of the Developer was to install the trail prior to the development of new homes on the lots adjoining the easement. According to the Developer, he was unable to accomplish this because the weather was not conducive for paving at the time construction of the homes needed to begin. Therefore, the homes were completed prior to any work being done on the trail. Additionally, due to an administrative delay, the easement was not recorded prior to the closing on the new homes adjoining the easement. In September of 2002, Kurt Manley appeared before the APrC to ask for direction regarding the installation of the trail. He was asked to develop alternatives for APrC review. The item also appeared on a Council agenda whereby the Developer was to resolve the issue and install the trail in the original location. In October of 2002, the adjoining property owners appeared before the APrC and suggested the trail be down-sized or relocated to the new Manley development, "Natures Edge" located immediately to the north of Thomas Woods. The APrC expressed disappointment that the Developer was not present to discuss alternatives and reiterated that alternatives needed to be developed. On November 19, 2002, Kurt Manley appeared before the City Council and raised the issue of the easement document not having been recorded prior to the change of property ownership and suggested an alternative location between lots 4 and 5 of the new Natures Edge development. The Council approved the new location with the understanding that no /3. Item: 14-Z; (L kin' q l~rc fhr, s 7 ai I Attachment # I _ * /e Ala p 04 MOWO m~m aSa[ tIm ~L ac :l] G S..t.4 M, r, ~ T'1 ~~~L>r V~1 Y.u ~l'~ u~.f~ .kVi am a • r ~C C-Srw 16 ~6T~ % a,.y77`,A A 4 40 935 , - a « Ya ( ` ' , I 1, a,.. o x \ pFC~ SCA19 Cr 'tom „ . • _ _ 932• N.u ( x . r ~.n i '9 aS >i.. y Date: December 16, 2002 Agenda Item: 1-3; Bandshell Policy Draft Action x Information 4 City of Eagan Attachments x 1. Draft policy and priority Parks and Recreation MEMO Designation 2. Draft welcome info. AGENDA ITEM: 1-3; BANDSHELL POLICY DRAFT TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL; SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Review of the policies associated with the operation of the new Bandshell at Central Park. BACKGROUND/HISTORY: Anticipating the availability of the new Bandshell for the summer of 2003 at Central Park, staff developed a list of draft policies for consideration associated with its operation. The APrC reviewed the first draft at the November APrC meeting and recommended that the Recreation Subcommittee meet to further review and report back at the December meeting. ANALYSIS: The subcommittee met in early December and discussed the necessary clarifications and further considerations that should be made part of the policy. Several other examples were reviewed and considerations were given to assure that there is consistency of policy related to other community park amenities. Additionally, this draft identifies a prioritization of use and allows for clear understanding of referenced ordinances that apply rather than just identifying them. In an attempt to clearly and warmly communicate the city's expectations of the permitted user groups, it was recommended that an informational "welcome" worksheet be provided. This would be similar to the information that permitted users currently receive when reserving a pavilion or park shelter building. SUBCOMMITTEE DISCUSSION/RECOMMENDATION: The subcommittee agreed that the draft document at this point considered all the necessary information to best assure appropriate use and management of the Bandshell. The subcommittee recommended that this draft policy be reviewed by the City Council. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Approve the policy draft considerations and recommend adoption to the City Council. 2. Approve the policy draft considerations with modifications and recommend adoption to the City Council. 3. Refer back to the subcommittee for further review. /15~ Item: I3; &,r sslietl & *(0- . Po147a,d pNOre (3p~ogrs) desljn41o~ Draft - Dec-02 DRAFT BANDSHELL RENTAL POLICY CONSIDERATIONS Priority use Schedule: 1) Eagan Parks and Recreation Department events 2) Community center related event 3) Local Community sponsored event intended for and free to the public. $150.00 damage deposit required. 4) Other use requests - $50 per hour rental fee plus $$150.00 damage deposit. ? Request for permitted use will be accepted after January 1 of each year. Permits must be submitted 45 days in advance of the desired event date. Rental fee and deposit required at time of approval. ? All existing ordinances related to use/consumption of alcohol on park grounds apply. Sec. 10.23. Rules and regulations governing public parks and recreation areas. Subd. 2. Unlawful acts (hours and conduct). It is unlawful for any person, in any park or recreation area, to: B. Be under the influence of an alcoholic beverage or controlled substance C. Bring wine or liquor, as those terms are defined in chapter 5 of the City Code, or bring beer, as that term is defined in said chapter, in kegs, barrels or case lot quantities except where authorized by written permit from the council or park director. D. Use, possess or sell any controlled substance. > All existing ordinances related to "Noisy gatherings and electric sound" Sec. 10.31 of City of Eagan code apply. Sec. 10.31. Noisy parties or gatherings and electronic sound system/audio equipment. Subd 1. Noisy parties and gatherings. It is unlawful for any person to permit or to be present at or participate in a noisy party or gathering of people from which noise emanates of sufficient volume or nature so as to disturb the peace, quiet or comfort of another or interferes with the right of another to use peacefully his/her property, whether on public or private property. It shall be presumed that a violation of this section has occurred when any noise from a gathering is plainly audible, at a distance of 50 feet or more, between the hours of 10:00 p.m. and 7:00 a. m. It is unlawful for any person, owning or possessing property upon which a party or gathering prohibited herein is in progress, to fail to abate such noise upon an order of a police officer. When a police officer has probable cause that a violation of this section is occurring, the officer may order all persons present, other than the owner or person in possession of the property, to disburse and leave the property immediately and failure of any person, other than the owner or person in possession of the property, to refuse to leave after being so ordered by the police officer shall be unlawful. Subd 2. Electronic sound system/audio equipment. A. No person shall use or operate any electronic sound system or audio equipment including, but not limited to, any compact disc player, cassette tape player, AM-FM radio, citizen band radio, paging system, or any other device designed to produce or reproduce audio sound; in such an unreasonably loud manner that it disturbs the peace, quiet, and comfort of others or interferes with the right of another to use peacefully his/her property or public property without disturbance. B. It shall be presumed that a violation of this section has occurred when any electronic sound system or audio equipment is operated in a manner in which it is plainly audible, at a distance of 50 feet or more, between the hours of 10:00 p.m. and 7:00 a.m. It shall be presumed that a violation of this section has occurred when any electronic sound system or audio equipment is operated in a manner in which it is plainly audible, at a distance of 100 feet or more, between the hours of 7:00 a.m. and 10:00 p.m. C. When sound violating this section is produced by an electronic sound system or audio equipment that is located in or on a vehicle, the vehicle's owner is guilty of the violation, provided that if the vehicle's owner is not present, the person in charge of the vehicle at the time of the violation is guilty of the violation. > A certificate of insurance is required with the following coverages: $1 Million personal, $1 million property and $2 million aggregate. > Rental of the Bandshell authorizes only the use of the Bandshell and its adjacent seating area. Parking at the Community Center parking lot is not exclusive to the renter of the Bandshell. > Rental fees are non-refundable, unless City staff cancels the event due to inclement weather or unsafe environmental conditions. The renter agrees that the city shall have no additional responsibility or liability for such a cancellation. ? All decorations to the Bandshell must have city staff approval. > Renter agrees to start and end all activities according to the times stated on the Permit. A reasonable amount of time allowed for set-up and take down is to be agreed upon. > Permitted use of the bandshell requires that it be staffed by a city staff person. If the city finds it necessary for police officers to be on the premise during the event, the renter shall pay the per hour rate as determined by the City of Eagan Police Department. ? If the renter requests additional items such as, picnic tables, satellites, supplementary power, etc., the renter will pay the fee as listed or determined by City of Eagan staff. > The city reserves the right to screen all performances prior to any event and deny a permit in its sole discreation for any reason consistent with its police or legislative powers. In general, performances involving conduct undesireable or not acceptable to the general public as may arouse resentement, anger, and / or fear to the public will not be accepatable as per Mn. Stautue Sections 609.72 and 609.74. Item: 3. &nelsAe/l Dr4l t Po/?ty Attachment # z. Draft Weleome- y p„lft) Le .fifer WELCOME TO the Eagan Bandshell! This facility and the surrounding Central Park grounds and Community Center provide an exciting community campus. We trust you will enjoy your use of the Bandshell and that you will respect and protect this community amenity during your stay. To make your stay pleasant: ¦ A host will be on site during your permitted use. ¦ Please have your copy of the permit with you to assist the host in identifying your group. Please adhere to the hours of your permit. Early arrivals or late extensions cannot be authorized by the host. ¦ If there are any problems when you arrive at your reserved time, you can contact the host by calling , and Do NOT call the Police Department regarding your reservation. ¦ Please note that facilities will not be open prior to your reserved time. Please advise your ifuests of the following rules: ¦ Alcoholic beverages may not be served without prior approval and a special permit from the Department of Parks and Recreation. This must be done a minimum of 2 weeks prior to your reservation. > All existing ordinances related to use/consumption of alcohol on park grounds apply. The ordinance is as follows: > All existing ordinances related to "Noisy gatherings and electric sound" Sec. 10.31 of City of Eagan code apply. The ordincnce is as follows: > Rental of the Bandshell authorizes only the use of the Bandshell and its adjacent seating area. Parking at the Community Center parking lot is not exclusive to the renter of the Bandshell., > Rental fees are non-refundable, unless City staff cancels the event due to inclement weather or unsafe environmental conditions. The renter agrees that the city shall have no additional responsibility or liability for such a cancellation. > All decorations to the Bandshell must have city staff approval. > Renter agrees to start and end all activities according to the times stated on the Permit. A reasonable amount of time allowed for set-up and take down is to be agreed upon. ¦ The bituminous trailway to the bandshell has been constructed for pedestrian traffic. Vehicles are not allowed on the trail, unless it is necessary to transport a handicapped individual or picnic supplies to the Bandshell for your event. Please proceed with extreme caution and yield to pedestrians while driving on the trailway. Vehicles must be returned to the parking lot immediately. No parking is allowed in any area other than the lot. -over- ¦ Use of tents or canopies will require prior approval and can be placed only in areas designated by staff. Repair costs for any damage to underground utilities will be the responsibility of the reservation holder. ¦ Pets are not permitted in the Bandshell. Pets must be kept on a leash at all times. Please clean up after your pet. Pony rides and/or petting zoos are not permitted. Return of Damage Deposit: The $150 deposit made at the time of your reservation will be returned by mail within two weeks following your reservation. Please take note that a prorated amount of the deposit may be retained if excessive staff time is required for clean up. To ensure return of the full deposit, please complete the following: > Clear picnic tables of all trash, pop cans, food residue, and debris and return tables to original positions. ? Place all trash and debris in appropriate receptacles. > Clear Bandshell floor and adjacent grounds of trash, debris. > Remove all banners, and other decorations you may have hung. > Ensure that no intentional damage or vandalism occurs at the Bandshell or adjacent facilities during your reservation. We sincerely hope that you enjoy your visit and will return to the Bandshell and Central Park again. Date: December 16, 2002 Agenda Item: I 4; Canoe Rack Rental Fee 4 City of Eagan Actfon X Inf ftachma°° Parks and Recreation MEMO Attachments X 1. Canoe fee survey AGENDA ITEM: 1-4; CANOE RACK RENTAL FEE TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Consideration and recommendation of the fee for canoe storage program planned for implementation at Lemay Lake/Moonshine Park for 2003. BACKGROUND/HISTORY: During the summer of 2002 the APrC recommended implementation of storage racks for canoes as part of the opening of Moonshine Park on the shore of Lemay Lake. It was discovered that the fees for the rental of space on the storage racks had not been determined, and that the fee should become a part of the Park and Recreation Department's 2003 fee schedule. ANALYSIS: As part of staff's review of a canoe storage program, fee schedules were reviewed from seven metro area communities. Understandably in a climate such as ours, the program season is from approximately May through October. Maintenance staff is planning to construct two racks that will each hold six canoes. Permits for rental will be arranged through the Parks and Recreation Department. The renter will need to provide his or her own chain and lock. Staff suggests the season to be May 1 - October 31. The average fee according to the survey was approximately $45 for the seasonal period May through October. DISCUSSION/ EVALUATION: Considering that this program is intended as a service, requires minimal investment by the department, is not labor intensive, and that it is a new venture, staff recommends an affordable fee structure. The fee recommended for a May 1 through October 31 rental period is $40.00 for Eagan residents and $80.00 for non-residents. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the City Council adopt the rental period and rates as submitted. 2. Recommend that the City Council adopt a modified rate structure identified by the Advisory Commission. t T. Item: .Z- Ce r,o 1?cs IPerrAt I Fee, Attachment # I. l" /~dnat lee $orVet, Table B: Canoe Storage Rental City Lake & Size Rental Fee Revenue Winter Handled Notes Est. storage on-site or at C' Hall Bloomington Bush Lake, 198 $52/ season "Just a few No- City Hall Offered as a service, acres hundred." seasonal not a revenue only generator Buffalo Responses from Buffalo have not yet been returned. When they are the study will be updated. Burnsville Alimagnet (3) $42/ yr res $2,215 N/A City Hall Each rack has 6 slots. Lac Lavon (1) $55/yr non-res Day (1) Crystal Boat Launch(2) Crystal Beach (2) Deephaven Minnetonka $75 $2,400 Seasonal City Hall 32 canoe racks Long Lake Long Lake/ 261 No charge None Seasonal Neither- 6 canoe racks Acres only first come first serve Minneapolis Nokomis $80/ res $30,320 Seasonal. City offices Nokomis-24 racks Harriet $1151 non-res May 1 to Harriet-72 in NE Calhoun Nov. 1 area, 54 racks in NW LOTIsles corner, Cedar Calhoun-48 racks LOTIsles- 81 on N end, 60 on S end Cedar- 36 racks May be adding more on Cedar White Bear 3-sites: White Bear $25/season, Approx. No- must N/A Offered as part of Lake Lake, 2,500 acres res. $1,000 for be overall marina ops, (2 sites), Goose $32/ season, canoe removed 30 canoe racks, 160 Lake, 200 acres non-res. rentals, by Oct. slips, 40 buoys, 120 $250,000 for 15 skids overall manna ops. Date: December 16, 2002 Agenda Item: J-1; Kennerick Addition/Project 806 Wetland Replacement Plan City of Eagan Action x Parks and Recreation MEMO Information Attachments X I. Si}a Mirp AGENDA ITEM: KENNERICK ADDITION/PROJECT 806 WETLAND REPLACEMENT PLAN TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: Review the water quality and wetlands issues that pertain to the Kennerick Addition development and the installation of a pipe outlet for Pond HDP-1 by the City. BACKGROUND/HISTORY: The wetland and water quality issues associated with the proposed Kennerick Addition development were reviewed by the APrC in October, 2000. The Kennerick Addition is an 8.6- acre subdivision that will create 17 single family residential lots and is located northwest of the intersection of Pilot Knob Road and Lone Oak Road. Stormwater from the subdivision will drain to the west to City Pond HDP-1, which is a natural wetland. The project is located in Drainage District H, which eventually discharges directly to the bottomlands of the Minnesota River. According to the City's 1990 water quality management plan, there are no designated recreational waterbodies in Drainage District H. The City of Eagan is also engaged in installing an outlet in Pond HDP-1. The pond currently has no pipe outlet and because of the additional incoming drainage from the Kennerick Addition, it is desirable to install one to protect surrounding properties from additional flood risk. Thus, the City's Department of Public Works is working jointly with the developer to address water quality and wetland concerns in this area. ANALYSIS/DISCUSSION: The October 2000 development report recommended that a detention basin with a minimum wet volume of .44 acre-feet and a minimum area of .22 acres was necessary to provide adequate treatment of runoff from the development prior to discharge to Pond HDP-1, a Type 5 wetland classified as a sediment trap in the City's 1990 water quality management plan. Pre-treatment of runoff prior to discharge to the wetland was recommended to be responsive to the concerns of residents around Pond HDP-1 about protection of the pond and to respond to agency directives to pre-treat runoff prior to runoff discharge to jurisdictional wetlands. The current proposal is to construct a water quality treatment pond along the south/southeastem edge of the wetland associated with Pond HDP- 1. The area and wet volume of the treatment pond would be .33 acres and .71 acre-feet, respectively. The treatment pond has been increased in size somewhat from what was recommended in the If, October 2000 report to provide adequate pre-treatment for both runoff from the Kennerick Addition as well as treatment of runoff from a subwatershed of approximately 5 acres that includes Lone Oak Road Right-of-Way and existing low density residential development along Lone Oak Road. Currently, runoff from this area discharges directly to Pond HDP-1 with no pre-treatment In constructing the water quality treatment pond, a small portion-about .2 acres-of the jurisdictional wetland associated with Pond HDP-1 will be impacted, either through fill or excavation. This impact will require replacement of the impacted wetland area at a 2:1 ratio (i.e., .4 acres of wetland replacement credit will be needed). A wetland replacement plan was submitted on December 13, 2002 to the Eagan water resources coordinator for review and public notice. A drawing summarizing that replacement plan will be presented at the APrC meeting. The wetland replacement plan proposes meeting the entire replacement obligation on the site. About half the replacement would be met by expanding the water quality pond outside the wetland boundaries, while the other half of the replacement would be generated by expanding the margins of the jurisdiction wetland. This approach meets Minnesota Wetland Conservation Act requirements. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Water quality mitigation requirements for the development should be met by construction of a detention basin with a minimum wet pond volume of .7 acre-feet and an area at normal water level of approximately .33 acres. The maximum depth of the pond should not exceed 4 feet at normal water level and side slopes should be no steeper than 6:1 to provide for public safety. 2. Approval of the wetland replacement plan should be made contingent on staff review of the technical details of the plan to assess compliance with the Wetland Conservation Act and input from the 30-day public review process. 20~ SEE SHEET C5.02 l I Or 10' WE / - i f - .1~ ~ i Sz 3 BERM J 4-6 gyr EW ee2.0_RMl - ~c i r ! 3a 858.0_80Tf0Y CEDI 3i! I POND TYPICAL SECTION CLEAf'/,REE GRU / EE LY" a° 10 PROTECT XSTIN E ors ROC(< E y / o z .CANj35CAPING N H -1 N =862. $m~a I;l HWL 65. AREA OF a-9 WETLAND IMPACT (0.2Ac.) i LOW ENTRY 867.25 I r " x I , POND RFLOW-\ a;.: i ~b =m CL 6 a PUBLIC LOW ENTRY t I c Kati VALUE i a r\ 'I m? CREDIT 0.2 c.)_ z o 868.80 \ Y ( Z S ,7~ = SEE SHEET 05.02. - N ~1 Tom. a.Y - - J 3t 9 LA z FIGURE 4 - POND GRAD 3 ~ Y o December 16, 2002 U2, CIP Timeline E-d. City of Eagan Parks and Recreation MEMO AGENDA ITEM: L-2, CIP TIM ELINE TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS I ITEM OVERVIEW: The CIP is reviewed by the APrC on an annual basis. Staff is suggesting a timeline for the review and preparation of the 2003-2008 CIP. BACKGROUNDIHISTORY: Park improvement or development projects costing in excess of $10,000 are generally funded through the Park Site Fund. Funds are derived from payments made by developers in lieu of a land donation. The Parks Capital Improvement Program (CIP) is the blue print and planning tool used to identify projects to be funded from the Park Site Fund. The CIP has become a fluid, 6-year plan. The focus of the annual discussion with the APrC is generally the upcoming year, in this case 2003. A new "5th" year, in this case 2008, will be added, and each of the years between reanalyzed. Input from the APrC, staff and community based athletic groups is used in the decision making process. This past fall, staff sent letters to numerous athletic associations requesting that they provide an updated priority list of projects for consideration. The process is best completed early in the year to allow time for Council review and subsequent implementation. DISCUSSION/ EVALUATION: To accomplish the task in a timely but thorough manner, staff is recommending the following work schedule (additional work sessions can be added as necessary); January 16, 2003 - Orientation and review of the current CIP, begin to identify projects. 6:00-7:00 PM (prior to the rescheduled January meeting) January 28, 2003 - Project review, prioritization of projects, assignment of years. 5:30-7:00 PM February 13, 2003 - Final review, adoption by the APrC at the regular meeting. 6:00-7:00 PM (prior to the rescheduled February meeting) February 17-28.2003 - Presentation to the City Council by the APrC, adoption in March. Date and time to be determined. ALTERNATIVES FOR COMMISSION CONSIDERATION: Staff is seeking input and consensus regarding the CIP review schedule. No action is required at this time. 2/.. city of eacjan PATRICIA E. AWADA November 26, 2002 Mayor Kim Rollie PAUL BAKKEN 4273 Braddock Trail PEGGYCARLSON Eagan, MN 55123 CYNDEE FIELDS Dear Kim Rollie, MEG TILLEY Thank you for taking the time to share your questions related to tubing at Trapp Farm Park. We appreciate Council Members your feedback and concerns. The following information should address the questions you have posed: The issue of fees at Trapp Farm during posted tubing hours is related to expenses associated with staffing, THOMAS HEDGES equipment, and utilities to keep the operation going. Please understand that the tubing fee is not a result of purchasing new tubes. Quite simply, as costs have risen over the years, combined with taxpayer City Administrator expectations that taxes remain low, the City has had to look at user fees to help cover the costs of supervision, insurance liability and tubing hill maintenance. The addition of the Central Park Tubing Hill creates a new opportunity for residents but also brings with it added costs. The purchase of the specifically designed winter tubes is an investment by the City for safety-related Municipal Center. reasons and to enhance the tubing experience for all participants. It should be further noted that Eagan's 3830 Pilot Knob Road insurance loss control advisors advised that official tubing facilities be supervised and that the tubes be a standard tube during posted operational tubing hours. The aim is to provide a safe tubing environment by Eagan, MN 55122-1897 managing not only capacity but also consistency of speed on the hill. That's why, beginning last year, Phone: 651.681.4600 personal tubes were not allowed. [The use of sleds, toboggans, or other devices have never been allowed on the hill during posted operational tubing hours.] Fax: 651.681.4612 TDD: 651.454.8535 The fee is only $3.00 per day for unlimited tubing. For a typical family of four, going tubing is an extremely reasonable outing compared to going out to a movie, seeing a Timberwolves game or even going bowling. Maintenance Facility: It is not the City's intention to eliminate recreational opportunities, but rather-as you can see-to enhance 3501 Coachman Point them, assure they are safe, and additionally provide a warming shelter and refreshments to enjoy some Eagan, MN 55122 relief from the snow and cold during posted operational tubing hours. Phone: 651.681.4300 1 hope this explains our policies and answers your questions. If Parks and Recreation staff can be of further assistance to you, please call us at (651) 681-4660. (Please note new number as of December 10 is: 651- Fax: 651.681.4360 675-5500.) TDD: 651.454.8535 Sincerely www cityofeagan.com Ken Vraa Director of Parks and Recreation cc: City Council Tom Hedges THE LONE OAK TREE Advisory Parks Commission ? The symbol of strength and growth in our community 2~ 4273 Braddock Trail Eagan MN 55123 651-688-7067 RE: Trapp Farm Park and Central Park Tubing Hills Dear City Council Members, Mr. Vraa, and Advisory Park Commission Members: I am writing regarding my anger at the new fee being charged to use the tubing hills. I do not understand why this fee is being assessed to the people who want to use a city park. The past few years my husband and I have had the joy of taking our niece and nephew to the Trapp Farm Park to enjoy the hills when they came to visit us. I enjoy looking at the pictures we took on those days. However I do not believe I will be able to do this anymore, even with my young son. You see, I do not believe I should have to pay to use the tubing hill. Why you ask? My answer is that this "service" was free until the city council decided the tubing hills needed new tubes and required the parks department to find a way to cover the cost. Why were new tubes required? From what I could see the tubes that were used the past years were just fine and people enjoyed them. Is $3.00 a person too much to charge? Not when you think about the cost for other things. However, when you have young children who might want to be on the hill for only one hour and it would cost you $15.00 for that hour then yes it is. There are a number of other questions I have regarding this new charge. Why is it that there is no charge to use the playground at Trapp Farm Park? It must cost money to mow the grass and such. Also, shouldn't you have someone there to monitor the kids? They may fall off the equipment and get hurt. Also, shouldn't you have a place for them to get cool after playing in the hot sun? (Am I being sarcastic with these few questions? 21. Yes. But I want you to think about the services you provide in the summer months for free and to think about if you really must have a warming house and tube attendant in the winter). Another question I have is why can't I bring my own sled. One of the times I was at the tube hill there were no tubes for us to use so it was good that we had our own sled. Why can't I do this now? Why can't I bring my one year old son simply because he can't walk and I would carry him up the hill? Why must you take something that was working just fine and make a problem out of it? It seems like the current city council has a very good knack for doing this. I hope you take my points and reconsider the new fee and regulations for the tube hills. I would appreciate a response from you on this issue. Sincerely, Kim Rollie 2S Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF NOVEMBER 18, 2002 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on November 18, 2002 with the following Commission Members present: Joseph Ban, Phil Belfiori, Margo Danner, N. Mark Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher, John Rudolph, and Melvin Williams. Commission Member Davis was not present. Staff present included Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Eric Macbeth, Water Resources Coodinator; Gregg Hove, Forestry Supervisor; Beth Wielde, Research and Special Projects; and Cherryl Mesko, Recording Secretary. Mayor Elect Geagan was recognized and welcomed to the meeting. APPROVAL OF AGENDA Consent Agenda F-1; Zehnder Ponds Addition was pulled from the agenda. Under New Business, Recognition of Eagan Core Greenway/Resolution was added as Item 1. N Mark Filipi moved, Dorothy Peterson seconded with all members voting in favor to accept the agenda as amended. APPROVAL OFMiNUTES OF OCTOBER 14,2002 John Rudolph moved, Elizabeth Perry seconded with all members voting in favor to accept the minutes of the October 14, 2002 meeting as presented. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendents Asfahl and Olson highlighted several items of interest pertaining to the Recreation and Parks Division respectively. Superintendent Olson also noted that although there has been verbal confirmation to individuals, the City of Eagan has not received formal notification from the DNR that the Metro Greenways Planning Grant has been awarded to the City of Eagan. CONSENT AGENDA There were no consent agenda items for the Commission to discuss. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to discuss. OLD BUSINESS GIFT OF MARY UPDATE Water Resources Coordinator Macbeth noted that at a recent technical meeting all condition relating to wetlands issues have been met. He added that the wetland impacts have been reduced 60% from the original proposal. Advisory Park Commission Minutes of Regular Meeting of November 18, 2002 Page 2 CEDAR VILLAS PARKLAND DEDICATION CREDIT Director Vraa introduced this item and noted that the Commission previously reviewed this development proposal and recommended a cash park dedication. The developer is now requesting that a partial reduction in those fees be considered because of the park amenities included within the development. Jay Jensen, Senior Vice President for Shelter Corporation explained that all the amenities proposed in their portion of the development will be available to residents in both the Shelter development and adjoining CDA development. The Shelter development is proposed to begin early 2003 followed by the CDA 6 to 8 months later. The Shelter Corporation is hoping to get a park dedication reduction based on the amenities identified, Jensen concluded. Member Peterson asked if Dakota County would be subject to a dedication requirement for the CDA development. Director Vraa responded that they would. Member Rudolph asked the developer how the amenities would justify a reduction in fees. Mr. Jensen responded that they would cover all ages that might be included within these developments. Member Peterson noted that if a land dedication had been required for this development it probably would have been met with the square footage being proposed by the developer for park amenities, however did not support a reduction in the park dedication fee as was requested. Member Bari concurred that the amenities being proposed did not sufficiently equate to a reduction in the dedication fee. Member Rudolph added that the Commission has seen similar proposals with similar amenities and have not reduced the park dedication requirements. Member Perry opined that the amenities being proposed with this development are necessary as a marketing tool for the developer rather than a part of park amenities for the community and could not support reducing the fee. Member Danner stated that although this development, in conjunction with the CDA, would be a good option for the community, she did not support the reduction of the approximate $55,000 park dedication fee. After further brief discussion, Dorothy Peterson moved, John Rudolph seconded with all members voting in favor to deny the request for a reduction in park dedication fees for the Cedar Villas development. DRAFT BANDSHELL POLICY Superintendent Asfahl provided a brief background regarding the need to begin policy discussions that would pertain to the use of the Bandshell located within Central Park particularly regarding the close proximity to the community center. The policy would be designed to allow the most beneficial use of this venue and to manage its permitted use. Superintendent Asfahl then reviewed the draft rental policy considerations. Questions asked by the Advisory Commission included who will enforce and regulate the rules, who will staff this site, is there a priority of use, will residents living nearby the Bandshell be notified of events, and what criteria will be used to review allowable music/entertainment. Superintendent Asfahl responded that many of the operational policies had not been determined to date. He did add that it is being proposed that priority scheduling for this amenity would be 1) Parks and Recreation, 2) entertainment for the benefit of the community and 3) groups for gain. Member Rudolph noted that the Advisory Commission has reviewed draft policies in the past and know that they are fluid documents reviewed periodically by the Commission. Rudolph asked if staff is comfortable with the draft policy being presented. Superintendent Asfahl responded that this draft is a starting point and that additional issues can be addressed as they arise. Member Peterson suggested that the Recreation Subcommittee meet to discuss this policy in greater detail. Member Danner asked if the community center staff scheduling the Bandshell could weigh the need to charge fees for this venue versus the benefit to the community. Given the number of questions from the Advisory Commission, John Rudolph moved, Elizabeth Perry seconded a motion with all members voting in favor to defer the review of the draft policy to the December 16 meeting following further review by the Recreation Subcommittee. Advisory Park Commission Minutes of Regular Meeting of November 18, 2002 Page 3 Ed Finley, 3520 Widgeon Way addressed the Commission and asked when public input would be solicited regarding the Bandshell policy. Director Vraa responded that there is no written legal notice of a public hearing for policy issues like this but input is always welcome. Vraa suggested that Mr. Finley contact staff or the Commission with his suggestions. Mr. Finley noted that he had several suggestions and comments and would send them to Superintendent Asfahl. NEW BUSINESS RECOGNITION OF EAGAN CORE GREENWAY/RESOLUTION Commission Member Danner introduced Laura Hedlund, Chair of the Dakota County Parks Commission. Ms. Hedlund addressed the Commission to speak to the importance of recognizing the Eagan Core Greenway. She noted the importance of preserving natural areas and open spaces and commented on the value that Patrick Eagan Park has played in her family's enjoyment. She opined that the Eagan Core Greenway is a huge opportunity to connect Lebanon Hills Regional Park to significant natural open spaces in Eagan and strongly urged the Commission to pass the resolution being presented to them. She added that the Commission should speak as one voice and take action now to preserve this greenway. Susan Gauer representing Friends for Patrick Eagan Park addressed the Commission and asked them to adopt a resolution that recognizes and celebrates the Eagan Core Greenway and its significance, to open discussions to secure the preservation of the greenway and specifically identified parcels of land and to identify appropriate partners to assist with the acquisition of the identified land as it becomes available. Member Danner then asked the Commission for their input. Member Bari asked if the Commission was being asked to pass the Resolution or recommend action to the City Council. Member Peterson suggested that moving this forward to the City Council may be premature given the fact that there has not been research into funding sources to acquire property, or consideration of the impact this would have by taking property off the tax roles. Member Danner stated that the Commission is simply being asked to recognize that there is an Eagan Core Greenway, which would give the group leverage to move forward in looking at potential partners for this venture. Member Bari suggested that the Commission could approve the recognition of the Eagan Core Greenway and not address items B and C on the Resolution at this time. Member Peterson opined that it was inappropriate for the Commission to be involved in identifying specific parcels of land for acquisition. Member Pletcher felt that the Commission had already recognized the Eagan Core Greenway. Member Rudolph noted that that may have been done informally, but that this is a request to formalize that support. Member Williams expressed concern that Items A, B and C were much too specific and that the Commission should not be taking action on them at this point. Member Danner reiterated that the Friends of Patrick Eagan Park have worked diligently to provide terminology that they feel best represents the intent of the Resolution so that they can move forward to preserve the Eagan Core Greenway. After further discussion Elizabeth Perry moved and Dorothy Peterson seconded a motion that the City of Eagan's Advisory Parks Commission recommend that the City Council: A. Recognize the Eagan Core Greenway, acknowledging its significance to the community as well as to the environment and B. Request that the City open discussions to secure the preservation of the greenway, with attention to the remaining parcels of land in proximity to Patrick Eagan Park and C. That Eagan would like to identify appropriate partners to assist with the acquisition of this land for the Eagan Core Greenway, as it becomes available. As a point of clarification, Member Perry added that the map that was submitted with the City's grant request to the DNR should be used as an exhibit to accompany the Resolution to provide consistency with what is being identified as the Eagan Core Greenway and surrounding parcels. Advisory Park Commission Minutes of Regular Meeting of November 18, 2002 Page 4 After further brief discussion the motion was called. Those voting Aye included Joseph Bari, Phil Belfiori, Margo Danner, N. Mark Filipi, Elizabeth Perry, Dorothy Peterson, Richard Pletcher and John Rudolph. Melvin Williams voted Nay. The motion passed SECURITY LIGHT - WESCOTT COMMONS Superintendent Olson noted that staff received a request from the on-site resident manager at Wescott Hills apartment complex to install a single security light in Wescott Commons Park. He added that when the park was originally developed the existing management did not feel the need for a security light in this location because of the potential spill light. Olson stated that Dakota Electric estimated the cost for a security light would be $2000 and suggested that it could be funded by the Park Site Fund. After a brief discussion, John Rudolph moved, Joseph Bari seconded with all members voting in favor to approve the installation of a standard park security light in Wescott Commons Park. 2003 PARKS AND TRAILS DEDICATION FEES Researcher Wielde noted that the Commission annually reviews parks and trails dedication fees for the subsequent year. The City of Blaine's parks and trail dedication fee survey of other communities was used to help calculate the Metro Sample Average for study purposes. Given the limited future funds that will be generated through parks and trails dedication fees, Wielde reviewed several options for the Commission to consider. Director Vraa noted that water quality fees are also tied to values established for parks and trails dedication fees and that the Commission is being asked to take action on a change in excavation fees proposed for 2003. Member Peterson suggested a 5% increase across the board for parks and trails dedication fees and asked staff if there was a means to ensure that property values were appropriately calculated to ensure consistency. Member Perry suggested that a 5% increase annually should be considered in looking at future rates. Following further brief discussion, Dorothy Peterson moved, Elizabeth Perry seconded with all members voting in favor to recommend to the City Council that the parks and trails dedication fees be increased by 5% for all categories for 2003 and to increase the 2003 excavation rate to $4.50 per yard. 2003 FEES AND CHARGES Superintendent Asfahl explained that the Commission annually reviews fees and charges for the subsequent year and makes a recommendation to the City Council for inclusion in the overall fee structure. He noted that fees have not generally changed since 1997 and suggested that the fee schedule be increased by 10% across the board. This fee structure took into account the addition of the Central Park Pavilion, Central Park Bandshell and Moonshine Park. It also took into account the City Council's direction to increase revenue opportunities at the tubing facilities. Questions were asked regarding the fee change for tubing at Trapp Farm Park and Central Park. Member Danner asked how many people would be able to be on the tubing hill at one time and if there would be a profit from the fees being charged. Superintendent Asfahl responded that approximately 80 people could be accommodated at one time and that the revenue would offset some of the costs for this community amenity but would not make a profit. Member Danner asked if people have complained about the rates. Superintendent Asfahl responded that some people have expressed their disappointment with a fee. Member Perry noticed that there was no fee identified for canoe storage racks that were authorized to be placed at Moonshine Park. Superintendent Asfahl apologized for the oversight and indicated he would bring that fee proposal to the Commission at their December 16 meeting. After further brief discussion, John Rudolph moved, Dorothy Peterson seconded with all members voting in favor to recommend to the City Council the 2003 fee schedule as outlined. Advisory Park Commission Minutes of Regular Meeting of November 18, 2002 Page 5 WATER RESOURCES UPDATE Water Resources Coordinator Macbeth reported on a recent conference in Alaska, the City Council's approval to proceed with Pond JP-47 and to pursue additional wetland banking, the Shoreland grant pertaining to Moonshine Park and the need to comply with Federal government requirements regarding the stormwater management plan. OTHER BUSINESS AND REPORTS SHADE TREE DISEASE PROGRAM Forestry Supervisor Hove introduced this item and provided a brief overview of the City's shade tree disease program, satellite imaging used to identify oak wilt, buckthorn removal program, major landscaping projects at Central Park and the Cedar redevelopment project and an update on the Grandfather Tree. Following the updates, Supervisor Hove introduced Tree Inspector Keith Kassidy who provided a very in-depth report of both the Oak Wilt and Dutch Elm programs within the City of Eagan. He noted that although there were less trees marked for removal in 2002 than in 2001, the number of Oak Wilt infected sites increased in 2002. He reviewed in great detail the methods that staff uses to identify and work to mitigate the spread of these diseases. Several questions were answered regarding the buckthorn removal program, which has been very successful. Staff also noted that the website helps people who are unsure of what to look for and how they can get answers to their questions about any of the problems identified. The Commission thanked the Forestry staff for the great job they do and for keeping them up to date. PARKS DEDICATION FUND UPDATE Superintendent Olson provided an update of the overall financial status of the Park Site Fund. He reviewed the fund balance as of January 1, 2002, the actual revenues and expenditures as of November 1, 2002, which indicates an estimated fund balance of $3,032,410. Superintendent Olson cautioned that the balance does not reflect projects that are in progress, or will begin as part of the 2002 CIP expenditures. The status of projects proposed for 2002 was reviewed along with the approximate percentage of completion. Member Danner asked how much money is included in small projects. Superintendent Olson responded that it is approximately $20,000 per year. The security light at Wescott Commons Park and the canoe rack are examples of items that typically come out of the small projects portion of the CIP, Olson added. THOMAS WOODS TRAIL UPDATE Director Vraa stated that a letter was sent to the developer regarding this trail and that they have indicated they will be installing the trail as directed. SUBCOMMITTEE UPDATES There were no subcommittee updates. COMMUNITY CENTER UPDATE Director Vraa indicated that the Building Engineer had been hired and will hopefully start work in two weeks, and the Rental Coordinator and Fitness Coordinator positions are currently being advertised. He added that the building is moving along very well, the Bandshell is nearing completion as is the welihouse/pavilion building. Operations are being set up and staff is looking at the budget. Director Vraa noted that staff is sill looking at phased soft openings to begin in April 2003. Advisory Park Commission Minutes of Regular Meeting of lovember 18, 2,902 Page 6 l ember Danner asked if the 1~a iquet room reservations are znavingsforwar4£f -Director Vraa responded that they are being booked quite regularly. N?ft bc4 Danner a.Jke01f the site would be reedy for the 0 of July event. Director V. as responded that di ; tnay be dam this fall bptduto t h w wea hei conditions this year the seeding t be dobf itntii sp g 2,303. lYU JSSIONtWA M ' 11t<_ J." 2 Director Vraa mminded Conurxission ' ers BeY ict~ Davis, id P tersori, at t terns expire and if they w l d re-apply- bey need to do so in Dec, 7 i r. Vraa also ted that MtmbetX.i, ~ teen also expires but he has ached his term limit set by the City i unc_II rand llA=hot-lse4li8iWe fur re-appo intment:: An e-mail was shared with the Commission Co o l aen .&For-,strysrAHfbrV.A ' tisavorking_.with a resit? mgkrding removal of buckthorn. ROUS TABIE, k Member Petu n sug sted that staff look at it-ep .piat bicycle trail map singe Ater Bell and Highway. 13 once the ; ar rede ielopment project i . pred: _;ate not d t this wit w ag lly designatedfor`ihis pa* ular signage. Director Vra added tiratrnine firms ha up a Rs I'rfor the lz Pa •.M # t will io~pi woo with-Member Peterson as `~i Commissibtt;. i t e.revicw and * tei^ r, _ With no further bsin to ~et~~39 et !P.sha~ irlizabeth rry on fibers voting iii favor to adjc uin the *rr t i"ne m0 w , - t^,~ d at 10:0i1 m. Secretary -te , -