06/18/2001 - Advisory Parks & Recreation Commission
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Tour of :
AGENDA • Lexington-Diffley
ADVISORY PARKS COMMISSION Athletic Fields
EAGAN, MINNESOTA
Monday, June 18, 2001
7:00 PM Meet at City Hall, upper level
Eagan Municipal Center parking lot at 6:00 pm
City Council Chambers
A. Call to Order and Pledge of Allegiance 7:00 pm
B. Approval of Agenda 7:02 pm
C. Approval of Minutes of Regular Meeting of May 14, 2001 7:04 pm
D. Volunteer Recognition- Walt Fletcher 7:08 pm
E. Visitors to be Heard 7:09 pm
F. Superintendent's Update and Department Happenings Page A-B 7:15 pm
G. Consent Agenda Page 2-3 7:25 pm
(1) Gopher Eagan
H. Old Business
(1) Skate Park Update Page 4 7:30 pm
I. New Business
(1) Blue Cross/ Blue Shield Page 5-6 7:35 pm
J. Water Resources Update 7:50 pm
K. Other Business and Reports 8:00 pm
(1) Softball Update Page 7-10
(2) grant ne^,.gnition
(3) Grandfather Tree Project Update
L. Round Table 8:20 pm
M. Adjournment 8:30 pm
The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and
employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or
status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96
hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids.
Next Advisory Parks Commission Meeting:
July 16, 2001
ADVISORY PARKS COMMISSION
2001 MEETING SCHEDULE
NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec )an
is 19 16 21 18 16 20 13 15 19 17 21
Joseph Bari x X X X
Margo Danner x X X X
Terry Davis x X O* X
N. Mark Filipf x O* X X
George Kubik x X X X
Dorothy Peterson x X X X
Richard Pletcher (alt) X X X O
John Rudolph x X X X
Melvin Williams x X X X
David Wright x X O X
X = present O = absent Ot = notified staff of absence prior to meeting
Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee
John Rudolph N. Mark Filipi Joseph Bari
Melvin Williams George Kubik Dorothy Peterson
David Wright Terry Davis
Margo Danner
Richard Pletcher
UPCOMING MEETINGS: OPEN ISSUES
1. Commission Review Workshop
2. Spring Maintenance Demonstration
3. Review revenue-sources in lieu of park dedication
4. Review Docks
S. Seasonal easement at top of Trapp Farm tubing hill
6. Wetland and Setback Buffers
7. Workshop to review packet fomtat/content
ADVISORY PARKS COMMISSION
2001 MEMBERS
NAME AND ADDRESS Release TERM TELEPHONE TERM
Phone # START EXPIRES
JOSEPH BARI Yes 1999 651-454-8442 (H) 1/2002
3033 Timberwood Trail (3 yr. 1999)
Eagan, MN 55121
MARGO DANNER Yes 2001 651/454-5688 (H) 1/2004
2037 Flint Lane
Eagan, MN 55122
TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003
4895 Safari Pass (3 yr• 1997) 651-310-8941 (W)
Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax)
te".davis@stpaul.com
N. MARK FILIPI Yes May, 651-602-1725 (W) 1/2003
836 Overlook Place 1997 mark. filipi@metc mte.mn.us
Eagan, MN 55123 (3 yr. 1998)
GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002
3053 Pine Ridge Drive (3 yr. 1996) 612-713-5315 (W)
Eagan, MN 55121 (3 yr. 1999) George_Kubik@mail.fws.gov
DOROTHY PETERSON Yes 2000 651-454-6532 (H) 1/2003
4337 Sequoia Drive (3 yr. 2000)
Eagan, MN 55122
RICHARD PLETCHER (altemate) Yes 2001 651-687-9177 (H) 1/2004
1074 Northview Paris
Eagan, MN 55123
JOHN RUDOLPH Yes 1993 651-454-8761 (H) 1/2003
1644 Norwood Court (3 yr. 1998) 952-707-2402 (Fax)
Eagan, MN 55122 952-707-2526 (voicemail) 10/15/00
MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004
823 Wescott Square
Eagan, MN 55123
DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2004
4671 Parkridge Drive
Eagan, MN 55123
Eagan City Staff E-Mail.
kvraaaci.eagan.mn.us cmeskoCci.eagan.mn.us poIson@ci.eagan.mn.us 9asfah1Cci.eagan.mn.us
ghoveCci.eagan.mmus emacbethCa)ci.eagan.mn.us bwie1de9ci.eagan.mn.us
Phone # 651-681-4661 (Cherryl's # after 4:30 p.m.)
All-
E''n,
MEMO
- city of eagan
TO: Advisory Parks Commission
FROM: Ken Vraa, Parks and Recreation Director
DATE: June 18, 2001
SUBJECT: Cover Memo Briefing: June 18, 2001
At 6:00 pm on Monday, June 18, 2001, members of the Advisory Parks Commission are welcome
to tour the Lexington Diffley Athletic Fields. The Lexington-Diffley fields are heavily used by
softball leagues during the summer and fall. The softball program will be discussed further in
agenda item K-1.
The June meeting will begin at 7:00 pm in the City Council chambers. The meeting agenda is
rather short- Commissioners may even be able to be home for the 9:00 news!
Item D: The City will recognize Walt Fletcher for his volunteer activity.
Item G: The Gopher Eagan issue relates to a proposed relocation of the compost operations
within their site along Yankee Doodle Road.
Item H: Researcher Beth Wielde will give a brief update on the Skateboard Park survey. The
full report should be ready for presentation at the July 16, 2001 meeting.
Item I: Blue Cross/ Blue Shield has prepared a Master Plan for their property. Staff has
reviewed the plan and will continue communications with Blue Cross/ Blue Shield as
the plan is implemented. This item is informational purposes; no action is being
requested from the Commission.
Item K:
1) Sports Program Supervisor Sonya Rippe will present an overview of the softball
program, from its evolution to its current status.
2) Youth Development Coordinator Loudi R.ivamonte will share the successes of grant
awards for youth development programs.
3) Forester Gregg Hove will discuss the recent move of the Grandfather Tree on the
Central Park site. Working with the Eagan Foundation and National Shade, Inc., the
City was able to assist the largest tree-moving project in the state of Minnesota.
.-I_
Department Happenings
June 18, 2001
RECREATION DIVISION
• The concessions trailer officially opened for business on Tuesday, June 14. It will be open Monday
through Friday evenings at Lexington-Diffley.
• Junior Golf Leagues started the week of June 11. Leagues are available on Thursday or Friday with 98
and 83 participants respectively.
• Youth Golf Camps also started the week of June 11. Camps run from Monday through Thursday with
a morning and afternoon session. A total of 96 participants will take part in the camps this June.
• Co-Rec Team Tennis started the first week in June with 9 teams participating. Men's and Women's
Singles Tennis also started the first week in June with 22 and 20 participants respectively.
• Fall Softball & Soccer information has been mailed to last years teams. Registration will be July 9-20.
The information is also available on the league web site, which has had over 4,500 hits.
• The rainy weather has forced us to cancel several evenings of field use by the local athletic
associations.
• The Yankee Doodle Arts and Craft Festival is scheduled to take place on June 16 -17 on the Blue
Cross Blue Shield grounds. The Parks and Recreation Department sponsors an Art Tent for youth to
make several different art projects. This is always a popular booth. Parks and Recreation also plays a
vital role with coordinating several physical aspects of the event.
• It has already been a busy spring as Eagan facilities have played host to 7 weekend tournaments.
Several more remain to take place throughout the summer.
• To date, more than 400 tennis lesson spots have been filled for the summer, compared to the 260 spots
filled in 2000. Another 200 camps, special events, team tennis, and other tennis programs spots are
filled. As the newest addition to the tennis program, private and semi-private lessons have attracted
more than 25 participants. The 2001 tennis program began the week of June 11 and includes lessons,
camps, team programs, special events and adult programs.
• Evenings in the Park began on Wednesday, June 13. Fortunately, after a full day of rain, the skies
cleared enough to bring more than 175 people out to see the Ronald McDonald Suitcase show. The
next performance will be on June 27 at Trapp Farm Park and every other Wednesday thereafter
rotating between Blackhawk Park, Trapp Farm Park and Thomas Lake Park. All performances begin at
7:00 p.m.
• Seniors continue to participate in Eagan Parks and Recreation activities. Fifteen to 25 visit each
Wednesday in the Community Room of the Municipal Center. Plans are in the works to add more trips
for sporting events, boat cruises, day trips, and train rides. The 55-Alive classes continue to be very
popular, often filling within two weeks. The bi-monthly newsletter, News from the Front Porch, has a
mailing list of over 850.
• The Youth Development program at Quarry Park had a very successful summer kick-off on May 23`d.
Despite the soggy weather, we had a remarkable community turn out for root beer floats, mini golf,
volleyball and arts and crafts. The summer session starts on June 181'.
• The Youth Development program at Wescott will be hosting a summer kick-off on June 14. A karaoke
talent show and ice cream social will highlight this event. Wescott's summer session also starts on
June 181i.
• Plans for the third annual "Harvesting Our Roots" multicultural festival are making great progress.
The event will take place on Sunday, September 9 h. Featured this year will be the folk arts.
PARKS DIVISION
• Water Resources Technician Jim Storland represented the city on May 19 at WaterFest 2001, a
celebration of watershed awareness and clean lakes held at Tanners Lake Park in Oakdale. The annual
event is sponsored by Ramsey-Washington Metro Watershed District, which invited the City of Eagan
to display its street drain stenciling and labeling program. The Tanners Lake Watershed Capital
Improvements received the 1999 U. S. Environmental Protection Agency First Place National Award
for outstanding stormwater management.
• The Water Resources Division held another successful MinnAqua fishing clinic on June 2 at
Blackhawk Park. Despite unusually cool temperatures in the morning and some difficulties with the
fishing gear, some 35 youths aged 9 to 13 had a wonderful day at the park. For the first two hours in
the morning, the young anglers learned about the connections between watersheds, land use, lakes, and
water quality. In the afternoon, with assistance from adult volunteers and City staff, they caught fish,
including the highlight of the day: a 17-inch, 3-pound largemouth bass.
• The Cedar Pond Water Resources Demonstration Project officially started on June 4 when the
Minnesota Conservation Corps began removing the old wooden retaining wall and much of the scrub
vegetation around the pond. Within a week, most of the wall was removed. A specific update on this
project will be given at the meeting.
• The Community Services Open House was held at the Civic Arena the evening of May 31 Staff from
the Forestry, Water Quality and Parks Divisions were on hand to answer questions. Many pieces of
equipment were brought into the arena for display. One result will be the addition of pictures of
smiling youngsters sitting on "the big mower" to many photo albums.
• Several Eagle Scouts candidates have undertaken park improvement projects to fulfill the community
service requirement of the Eagle program. The projects include the development of rustic (log) sitting
areas along the Patrick Eagan Park trail, painting and repair of the hockey rinks at Bridle Ridge Park
and landscaping around the foundation of the Art House. The Department has a long history of
providing opportunities for Eagle Scout candidates. This year requests for projects far out numbered
the projects the City was able to make available.
• Tree Trust crews will begin work on several park improvement projects beginning the week of June
18d'. The Tree Trust provides opportunities for youth to develop skills and helps them understand the
responsibilities that come with having a job. Each crew is supervised by a trained Tree Trust leader.
The first project site this year will be Blackhawk Park where the crew will install a stepped walkway to
the fishing pier (also correcting a drainage problem) and create a small viewing area around the water
quality informational kiosk. The only cost to the City is for the materials.
• The new playground equipment for Peridot Path and Cinnamon Ridge Parks has been ordered.
Delivery is expected in late June or early July. City staff was to have begun the installation of the next
phase of the Glacier Hills school playground the week of June 14"' however the heavy rains delayed
the start of the project.
• With the recent arrival of the remainder of the seasonal employees, the Park Division is now at full
staff. Unfortunately the heavy rains and the resulting soft turf have hampered mowing efforts. To the
extent possible, crews have been working in the rain in an effort to keep the rapidly growing grass
under control. It may become necessary to do additional mowing during the evening and on weekends
to catch up.
• Park staff met with a representative of Dakota Electric to field verify the location of each of the new
security lights at Blackhawk, Lexington Diffley and Northview Parks. Several adjustments were made
to pole locations. Based upon the field review, it appears the new systems will provide the appropriate
level of lighting at each site. Work is expected to begin any time.
• THE GRANDFATHER TREE HAS MOVED! The event received considerable attention from the
local and regional media. The police were called to help control traffic the day the tree was rolled from
its original home! Staff has been monitoring the condition of the tree and all vital signs appear normal.
• Superintendent of Parks, Paul Olson, attended a metro area bicycle trail workshop conducted by the
Mn Department of Transportation. Topics included methods of funding and planning. A very positive
outcome of the workshop was the opportunity to refine and provide comment on a new metro wide
bike trail map. Park staff will be providing additional input regarding the inclusion of Eagan trail
segments when the proofs are sent to participating units of government.
• Work will soon begin on the sealcoating of the parking lots at Northview Park. Sealcoating is a means
of protecting the top layer of a bituminous surface, adding to its longevity. Because of the volume of
traffic a crushed granite rock will be used as the surface. The rock sealcoat has proven to be much .
more durable then the emulsion method that was tried last year in several parking lots and City streets.
Because the application is weather dependent (when it's right-the work starts), there may be some
minor disruption to parking for daytime activities at the park. Every effort will be made to notify
participants of the need to park on the street and walk into the park when work is in progress. The
application process will take approximately one day after which the rock is left for several days before
being swept up.
Date: June 13, 2001
Agenda Item: G1,Gopher Eagan, SMC Permit
Action X
City of Eagan Information
Parks and Recreation MEMO Attachments X I.Loaction Map
2.Site Plan
3. Detail Lot I
4.
AGENDA ITEM: G-1, GOPHER EAGAN, SMC PERMIT
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: Review the request of SMC Compost Services for a three year extension of the
Interim Use Permit for the Eagan compost facility and the establishment of a date to vacate park property.
BACKGROUND/HISTORY:
SMC Compost Services is requesting a three-year Interim Use Permit to allow the
expansion and continued operation of the yard waste and compost facility located at 805
Yankee Doodle Road in the SW t/4 of Section 12 and SE t/4 of Section. The facility presently
occupies Outlots G, H and I, Gopher Eagan Industrial Park 2nd Addition. Outlot I, the
westerly parcel is owned by the City of Eagan; Outlots G and H are owned by Gopher
Smelting and Refining.
SMC is proposing to relocate and expand the facility to the northeast onto the parcel
occupied by Resource Plastics, Lot 1, Block 1, Gopher Eagan Industrial Park 3`d Addition,
which is owned by Gopher Resource Corporation. With this relocation and expansion onto
Lot 1, SMC proposes to vacate Outlot I and anticipates a November 30, 2001, date for being
able to make the transition onto Lot 1 and remove the mulch and other materials from Outlot
L
SMC was granted an Interim Use Permit in June 2000 for a period of one-year. At that time
the City Council asked SMC to begin planning for the time when they are required to vacate
Outlot I. In November, 2000, the City Council reviewed SMC's concept of expanding onto
Lot 1. SMC has since proceeded to prepare detailed plans for the expansion, which have
now been submitted in this application for expansion of the facility and renewal of the
Interim Use Permit.
The property west of Lot 1 is owned by the City and is the site of the future "North Park."
City staff has indicated that coordination in grading activities will be necessary at the time
the "North Park" property is developed, and that the site will require special attention to
ensure proper erosion control and water quality measures are implemented.
PARKS AND TRAILS DEDICATION:
Because the project involves an Interim Use Permit, there are no issues related to park or trail
dedication, however there are issues related to the compatibility and timing.
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SMC has indicated a willingness to vacate the City property they currently occupy (outlot I) by
November 30th, 2001 if so requested by the City. The City originally acquired the property for the
purpose of establishing a southern access to North Park. Given the projected need for additional
athletic/activity fields, acceleration of the development of North Park has recently been
discussed. Because SMC now has an option for the use of other property it may be an appropriate
opportunity to request that the City property be vacated and its use as part of the compost facility
be discontinued.
The proposed area of expansion (lot 1) is immediately adjacent to the southeast boundary of
North Park. The "Overall Plan" sheet submitted by SMC appears to show grading extending onto
a corner of the City property. SMC staff has indicated that grading onto City property may not be
necessary once the final plans are developed. In the past, the City has allowed developers to
grade onto City property if the matching of grades is advantageous to both parties. Developers
are then responsible for restoring the site in the manner requested by the City.
The odor and appearance of a compost facility are not generally considered to be appropriate in
residential areas thereby limiting options for SMC's relocation. Whether or not these factors will
become issues for North Park are unknown at this time. The site plan appears to show adequate
room for the establishment of a vegetative screen in addition to a fence. The applicant has
requested a three year extension which would appear to provide adequate time for the first phase
of the development of North Park and an evaluation of the impacts if any of the new compost site
on the park.
TREE PRESERVATION:
There are no tree preservation issues associated with this request.
WATER QUALITY/WETLANDS:
The site of this proposal is located southeast of City Pond EP-2, a non-recreational class (Class
V -Nutrient Trap) waterbody, according to the water quality management plan, that is known
as public water wetland #19-136W by the Minnesota DNR. City Pond EP-2 is located in North
Park. The proposed expansion of the compost site may result in some additional stormwater
runoff; however, stormwater treatment ponding previously created is adequately sized to
accommodate such expanded land use. Furthermore, leachate will likely infiltrate the soil, and
stormwater runoff likely will occur only marginally as sheet flow because of the crushed
concrete surface below the windrows of composting materials.
There are no wetlands issues with this site.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
1) Recommend approval of SMC's application for a three- year extension of a Conditional Use
Agreement for the Eagan compost facility subject to the following terms and conditions;
a. SMC vacate Outlot I (City property) not later then November 30th. Vacation of the
property shall include the removal of all stored products.
b. SMC shall coordinate any grading of its site with the City and obtain the appropriate
approvals prior to commencing work. Any grading onto City property shall require prior
approval of the City and restoration as determined by the City.
c. At the request of, and in cooperation with the City, SMC shall develop and implement a
plan for the establishment of a buffer/screen that may include a fence and vegetative
materials.
2) Recommend denial or alternative conditions
_3-
Item: (60O.Lr G:ita•.
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Map Prepared using ERSI ArcVMw 2.1. Parcel bass nap data provided N
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City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E
M I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this information and are S
Cernrntrrdty wv.loprn..t Departanant not responsible for errom or omissions.
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June 18, 2001
H-1; Skate Park Update
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X
City of Eagan Parks and Recreation MEMO
AGENDA ITE
M: H-1; SKATE PARK UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS
ITEM DESCRIPTION: Project status update for the Skate Park study, focusing on survey
generalizations.
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BACKGROUND
In early May, the APrC subcommittee directed staff to determine public support for a skate park
and investigate insurance issues. The subcommittee helped staff develop a survey to be
distributed to the target age group. Staff brought the survey to two area junior high schools, John
Metcalf Jr. High and Friendly Hills Middle School. Of the 300 surveys staff brought to the two
schools, 264 were filled out and returned. Another 13 were distributed to the youth who had
written the City in the past year. These have all been returned to staff.
ANALYSIS
Preliminary survey results indicate a strong desire for a Tier I skate park in Eagan. Students
tended to take the survey very seriously, with a minimum of `colorful' answers or questions left
blank. In fact, many students included their name, address, and phone and wish to be part of the
design process.
Results thus far have indicated that their favorite element of the park is the "street course," which
includes grind rails, fun boxes, and other lower elements. A well-designed Tier I could meet this
need, since these elements are seldom over 3'.
Respondents who were not in favor of a Tier I park were often the more advanced skaters who
find even Burnsville's Tier II to be no challenge. Or they were students who don't care for
skateboarding. However, these respondents were far in the minority.
Surveys are now being tallied and compiled into statistical data and will be presented to the
Commission in July or August.
ALTERNATIVES FOR COMMISSION CONSIDERATION
This item is for informational purposes only. No action is requested.
Z Date: June 18, 2001
Agenda Item: 1-1 Blue Cross Blue Shield
• - Action
City of Eagan Information x
Parks and Recreation MEMO Attachments X 1.Master Plan
2-5 Phase Plans
AGENDA ITEM: I-1, BLUE CROSS BLUE SHIELD
TO: ADVISORY PARKS COMMISSION
PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION
PAUL OLSON, SUPERINTENDENT OF PARKS
ITEM OVERVIEW: Blue Cross Blue Shield has prepared a master plan for the phased development
of the their 96 acre site in Eagan. The master plan and related general information is being provided to
the AprC for informational purposes. Detailed plans will be presented for review as they are submitted.
BACKGROUND/HISTORY:
Blue Cross Blue Shield of Minnesota currently owns approximately 96 acres of property
located adjacent to Highway 13,. immediately south of Yankee Doodle Road. In 1980 the
City Comprehensive Guide Plan designated the property as a Planned Development (PD).
The existing PD allows for zoning and land uses of Limited Business (LB) and mixed
residential (D-I and D-II). The site is currently home to a corporate campus owned by Blue
Cross Blue Shield.
Blue Cross Blue Shield is proposing to expand the corporate campus in four phases over the
next 25 years. According to the plan narrative, the overall goal of the project is to develop "a
corporate campus with high quality office developments and a central, landscaped green
area". Approximately one half of the subject site would be developed as an expanded
corporate campus under the LB zoning while the other half would be available for future
residential development under the Mixed Residential zoning.
Phasing Summary;
(1) Est. 2003
a) Office building "A"
b) Two level parking ramp
c) Central pond and landscaped central green space
d) Rerouting of Blue Cross Road
(II) Est. 2005
a) Office building "B"
b) Two level parking ramp
(III)Est. after 2005- determined by need
a) Office buildings "C, D, E"
b) Parking area
(IV)Future
a) Office building "F"
b) Conference center and daycare
PARKS AND TRAILS DEDICATION:
During the development of the original corporate campus, in anticipation of future
development, Blue Cross Blue Shield fulfilled the park dedication requirements for the
entire site by dedicating the property that is now Skyhill Park. In addition to the park land
dedication, an agreement was reached to allow the community use of a portion of the
corporate property as an interim use prior to its development. Numerous community
events, festivals and youth athletic events have since taken place on the site. Currently the
site is used primarily for youth soccer. Phase H of the proposed development (est. 2005)
would potentially displace the events and activities.
The narrative for the master plan indicates that the newly developed "green areas" and
internal walking trails would be available for community use (Phase I, est. 2003 and future
phases). The green areas include areas of preserved natural vegetation, wetlands/ponds
and multiple trail connections. New boulevard trails would be installed as part of the
realignment of Blue Cross Road (Phase I).
The City has expressed an interest in negotiating the acquisition of several acres of
property along the east boundary of the property for the potential expansion of the City
maintenance facility.
TREE PRESERVATION:
Much of the site is heavily wooded. The impact on the woodlands would begin in Phase I, as
Blue Cross Road is realigned. More significant impacts would occur during the installation of
buildings and parking areas in Phases III and W. Several large stands of preserved woodland are
shown in the designated green area. Because the specific use of the area designated on the plan as
"Future Residential" is unknown, the potential impact on the woodlands can not be determined at
this time.
The applicants specific proposals for preservation and or mitigation will be presented to the AprC
for review when the applicant submits detailed development plans.
WATER QUALITY/WETLANDS:
Modification or impacts to the existing wetland would require compliance with wetland
conservation regulations. The master plan depicts an enhanced wetland and a new basin.
The applicants' specific proposal for compliance including any replacement or mitigation will be
presented to the AprC for review when the applicant submits detailed development plans.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
No action is requested at this time. Commission members may wish to make general comments
regarding the master plan. Specific plans for the development will be presented to the
Commission for review and recommendation as they are received.
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K-1; Softball Program Update
FAftachments June 18, 2001
{ City of Eagan Parks and Recreation MEMO x 1. Summer Softball League
Fees
2. Fall Softball League Fees
3. Softball League Offerings
AGENDA ITEM: K-1; SOFTBALL PROGRAM UPDATE
TO: ADVISORY PARKS COMMISSION
PREPARED BY: SONYA RIPPE, SPORTS PROGRAM SUPERVISOR
ITEM OVERVIEW: The development, growth, and change of the adult softball program.
BACKGROUND/HISTORY:
The adult softball program has gone through tremendous growth throughout the years. In the fall
of 1980, the adult association that administered the Men's Industrial and Recreational League
approached the Parks & Recreation department for assumption and league administration. In the
spring of 1981, Men's Over 35 and Couple's (Kittenball) requested that the City run their
leagues as well. During the 1981 season, 88 teams participated in the summer season. League
fees ranged from $175-192 for 12 games.
The Women's League administration was assumed by the city in the fall of 1982 to round out the
adult softball program. With all aspects of the adult softball program being administered by the
department, 125 teams participated in the summer softball programs in 1983. These programs
utilized 4 fields at Northview, 4 at Unisys and 2 at Blue Cross (which is now the south parking
lot).
Since that time, Eagan Parks & Recreation has built the program to be the largest MRPA/USSSA
sanctioning city in the state, with 297 teams total (summer and fall leagues) in 2000. The
softball program utilizes Northview and Lexington-Diflley Athletic Fields.
SUMMER PROGRAM:
In 2001, 210 teams participate in 28 leagues. Teams will play 1,516 games at Northview and
Lexington-Diffley Athletic Fields Sundays through Friday evenings. Leagues are scheduled
from the last week in April until the first week in August. This will allow approximately 3,360
people the opportunity to participate in recreational softball.
Eagan Parks & Recreation will host the Men's D Region IV Recreational Tournament on August
3-5 at Northview Athletic Fields. In past years, this tournament has had over 70 teams
participating in this weekend tournament with over 150 games played.
FALL PROGRAM:
The fall softball program is offered on Monday through Thursday evenings at Northview
Athletic Fields. This season runs from the second week in August until the first week in
October. There are 11 leagues to choose from for Men, Women, and Co-Rec teams. Last year,
79 teams participated in over 400 games.
-7-
FUNDING:
This program is funded through league fees. The league fees are based on the number of games,
cost of umpires, softballs, awards, sanction fees, administration and maintenance fees. Summer
fees range from $395 (single games -13) to $590 (doubleheaders - 24). Fall fees range from
$275 (single games - 7) to $365 (doubleheaders - 14). The team pays the fees, either through a
sponsorship or individually. See Attachment I and 2 for a breakdown of the summer and fall
fees for 2001.
1999 2000 2001
Year Summer Fall Summer Fall Summer
Teams Fees Teams Fees Teams Fees Teams Fees Teams Fees
Men's 145 $ 59,030 55 $ 16,810 139 $ 59,210 55 $ 17,090 128 $ 55,580
Women's 24 $ 9,540 0 $ 0 26 $ 10,510 0 $ 0 33 $ 13,825
Co-Rec 55 $ 23,040 20 $ 5,700 53 $ 22,155 24 $ 6,840 49 $ 20,495
TOTAL 224 $ 91,610 75 $ 22,510 218 $91,8-7-5-T 79 $23,930 210 S 87,135
2001 SOFTBALL LEAGUES:
Eagan Parks & Recreation offers leagues for Men, Women, Co-Rec, Corporate, and Men's
35/40+. See Attachment 3 for the proposed league offerings for the 2001 summer season. The
following is a breakdown of the softball league information for the 2001 season.
Day League Number Number Weeks Location
of Teams of Games
Sunday Co-Rec l 1/ 12" Upper 8 12 6 Northview
Co-Rec l 1/l2" Lower 8 12 6 Northview
Women's Upper 8 24 12 Northview/Lexington-Diffley
Monday Women's D Upper 7 12 12 Northview
Women's D Middle 8 12 12 Northview
Women's D Lower 10 12 12 Northview
Men's C North 6 24 12 Northview/Lexington-Diffley
Men's C South 6 24 12 Northview/Lexin on-Diffle
Men's D East 8 13 13 Northview/Lexington-Diffley
Tuesday Men's D West 8 13 13 Northview/Lexington-Diffley
Men's E Central 8 13 13 Northview
Co-Rec 11/12" Upper 10 13 13 Northview
Co-Rec 11/12" Lower 8 13 13 Northview/Lexin on-Diffley
Men's C Upper 6 24 12 Northview/Lexington-Diffley
Men's C Lower 6 24 12 Northview/Lexington-Diffley
Men's D Red 8 13 13 Northview/Lexington-Diffley
Wednesday Men's D Blue 8 13 13 Northview/Lexington-Diffley
Men's D Green 8 13 13 Northview/Lexin on-Diffle
Men's D Orange 8 13 13 Northview
Men's E 8 13 13 Northview
Thursday Men's Corp C 4 18 13 Northview
Men's Corp D 6 13 13 Northview
Men's Corp Lower 8 13 13 Northview
Men's Competitive 4 13 13 Northview
Men's 35/40+ Rec. 7 12 13 Northview
Men's West Group 6 13 13 Lexington-Diffley
Upper
-4-
Men's West Group 7 12 13 Lexington-Diffley
Lower
Friday Co-Rec 11/12" Upper 6 12 12 Northview
Co-Rec 11/12" Lower 9 12 12 Northview
Changes were made for the 2001 season in response to the softball evaluations from 2000.
In response to discussions with managers and inquiring managers, the Women's Upper
league was changed from 15 games to 24 for 8 teams. This greatly impacted the
women's program as a whole. There had been a struggle for 3-4 years to keep this league
going. This year, due to the changes, the league filled up. The 33 women's teams
registered this year is the largest number since 32 teams participated in 1989.
➢ A decline has occurred in the Men's Corporate league over the last few years. This year
the number of games increased from 16 to 21. Due to reorganization after registration,
some teams are playing 18 games and others 13. The goal for next year is to get a better
balance for the Corporate league.
LEAGUE WEB SITE
A league web site has been developed over the past year. After the completion of the 2000
summer season, the Sports Program Supervisor worked to develop and enhance opportunities for
teams to access league information online. It started with the use of
last summer to last fall. After several mergers of various sites,
has become the home for Eagan Parks and Recreation's Adult Sports
Programs. Parent company has continued to develop into a
leading web site in the industry for teams, fans, and league administrators.
Over 4,000 hits have occurred on since it was first available
to teams the third week in April. This site allows teams to get schedules, standings, weather and
other league information online 24 hours a day. It continues to be developed and will be utilized
in the future for online team registrations.
FUTURE PERSPECTIVES:
There has been a steady decline in the number of teams registered for softball, as noted in the
chart below. This is not only a local decline, but also occurs at the state level. In stark contrast
to the decline in the number of teams is the desire to play more games! More teams want to play
doubleheaders. This in turn causes some field space issues on nights (Tuesday and Wednesday)
where there are over 50 teams participating on 12-14 fields.
Year Summer Summer Fall Fall Total Total
Teams Games Teams Games Teams Games
1996 256 1,856 80 419 336 2,275
1997 249 1,852 84 403 333 2,255
1998 228 1,656 76 362 304 2,018
1999 224 1,650 75 357 299 2,007
2000 218 1,539 79 418 298 1,837
2001 210 1,516
It becomes a challenge to create more opportunities for leagues when field space on Tuesday and
Wednesday evenings is tight. There are quite a few Men's D teams (48 in 2001) that would like
to play doubleheaders. The challenge is to not eliminate current teams in order for other teams to
,q-
get more games. In surrounding communities, leagues have decreased due to the number of
games increasing. To continue to develop relationships with teams, it would be beneficial to do
the opposite; keep the league numbers the same and increase the games.
PROGRAM GOALS:
In order to provide opportunities on Tuesday and Wednesdays, additional lights would have to
be added to softball fields. Some future considerations for the softball program include:
Tuesday Options
• Turn the Men's D East league into a doubleheader league offering 24 games instead of 13
for 8 teams.
• Turn the Co-Rec 11/12" Upper league into a doubleheader league offering 24 games
instead of 13 for 8 teams.
Wednesday Options
• Turn the Men's D Red and Blue leagues into doubleheader leagues offering 24 games
instead of 13 for 8 teams for each league.
Fall Options
• Create a doubleheader league for the Co-Rec Upper teams.
• Turn the Women's league into a doubleheader league to try to rejuvenate the fall
program.
ALTERNATIVES FOR COMMISSION CONSIDERATION:
This item is for informational purposes only.
1v
Eagan Parks & Recreation Item: K.-\; -~ofk6d-\` U?44vC.
2001 Adult Summer Softball League Fees
Attachment # 1; SU +^K +"'`f
Men's D, E ,s Corp Men's Comp.
Fee Breakdown Fees Men's Open Men's C & Men's Men & 35140 Men's West
Corp D Upper Recreational Group
Teams 6 6 8 8 8 8
Games per team 24 24 13 21 13 13
Umpires $ 22.00 $ 264.00 $ 264.00
$ 20.00 $ 130.00 $ 210.00 $ 130.00 $ 130.00
Equipment/Supplies
Softballs $ 3.90 $ 50.70 $ 50.70 $ 27.30 $ 31.20 $ 27.30 $ 27.30
Number 13 13 7 8 7 7
T-shirts $ 8.00 $ 24.00 $ 24.00 $ 18.00 $ 18.00 $ 18.00 $ 18.00
Number 18 18 18 18 18 18
Plaques $ 70.00 $ 11.67 $ 11.67 $ 8.75 $ 8.75 $ 8.75 $ 8.75
Gift Certificate $ 70.00 $ 11.67 $ 11.67 $ 8.75 $ 8.75 $ 8.75 $ 8.75
Athletic Team Sanctions
USSSA Sanction Fee $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00
ASA Sanction Fee $ 16.00 $ 16.00 $ 16.00
Post Season Berth $ 125.00 $ 20.83 $ 20.83 $ 15.63 $ 15.63 $ 15.63 $ 15.63
Administration
Program Asst. $ 10.00 $ 20.00 $ 20.00 $ 16.25 $ 15.00 $ 16.25 $ 16.25
Hours 1 1 1 1 1 1
Weeks 12 12 .13 12 13 13
Administration Fee $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00
Maintenance Fee $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00
Total League Fee $ 588.87 $ 588.87 $ 394.68 $ 477.33 $ 394.68 $ 394.68
$ 590.00 $ 590.00 $ 395.00 $ 480.00 $ 395.00 $ 395.00
Price per game $ 24.54 $ 24.54 $ 30.36 $ 22.73 $ 30.36 $ 30.36
Co-Rec Co-Rec
Fee Breakdown Fees Women's Women's D 11/12" 11/12" Co-Rec Co-Rec
11/12"Friday 12/14"
Upper Sunday Tuesday
S
Teams 8 8 8 8 8 6
Games per team 24 12 12 13 12 12
Umpires $ 22.00 $ 132.00 $ 132.00
$ 20.00 $ 240.00 $ 120.00 $ 120.00 $ 130.00
Equipment/Supplies
Softballs - 11 / 12 $ 3.90 $ 50.70 $ 27.30 $ 54.60 $ 54.60 $ 54.60 $ 75.90
Softball - 14" $ 8.75
Number - 11 13 7 7 7 7
Number - 12" 7 7 7 6
Number - 14" 6
T-shirts $ 8.00 $ 18.00 $ 18.00 $ 18.00 $ 18.00 $ 18.00 $ 24.00
Number 18 18 18 18 18 18
Plaques $ 70.00 $ 8.75 $ 8.75 $ 8.75 $ 8.75 $ 8.75 $ 11.67
Gift Certificate $ 70.00 $ 8.75 $ 8.75 $ 8.75 $ 8.75 $ 8.75 $ 11.67
Athletic Team Sanctions
Sanction Fee $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00 $ 20.00
Post Season Berth $ 125.00 $ 15.63 $ 15.63 $ 15.63 $ 15.63 $ 15.63 $ 20.83
Administration
gram Asst. $ 10.00 $ 15.00 $ 15.00 $ 15.00 $ 16.25 $ 15.00 $ 20.00
Pro
Hours 1 1 1 1 1 1
Weeks 12 12 12 13 12 12
Administration Fee $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00
faintenance Fee $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00 $ 75.00
Total League Fee $ 526.83 $ 383.43 $ 410.73 $ 427.98 $ 422.73 $ 466.07
$ 525.00 $ 385.00 $ 410.00 $ 420.00 $ 425.00 $ 465.00
Price per game $ 21.95 $ 31.95 $ 34.23 $ 32.46 $ 35.23 $ 38.84
Item: k-1 ~o~+Wk v pac-~e
Attachment # Z - ~A J~tt5
Eagan Parks & Recreation
2001 Adult Fall Softball League Fees
Men's Upper, Mn 's One-
Fee Breakdown Fees Men's DH's Middle, Women's Co-Rec
Lower Pitch
Teams 8 8 8 6 8
Games per team 12 7 14 7 7
Umpires $ 20.00 $ 120.00 $ 70.00 $ 140.00 $ 70.00 $ 70.00
Equipment/Supplies
Softballs $ 4.00 $ 28.00 $ 16.00 $ 32.00 $ 16.00 $ 32.00
11" 4 4
12" 7 4 8 4
Athletic Team Sanctions
USSSA Sanction Fee $ 16.00 $ 16.00 $ 16.00 $ 16.00 $ 16.00 $ 16.00
Administration
Program Asst. $ 10.85 $ 16.28 $ 9.49 $ 18.99 $ 12.66 $ 18.99
Hours 2 1 2 1 2
Weeks 6 7 7 7 7
Administration Fee $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00
Maintenance Fee $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00 $ 80.00
Total League Fee $ 340.28 $ 271.49 $ 366.99 $ 274.66 $ 296.99
$ 340.00 $ 275.00 $ 365.00 $ 275.00 $ 295.00
Price per game $ 28.36 $ 38.78 $ 26.21 $ 39.24 $ 42.43
Item: k j j .S ^Ak Vplo*v-
City of Eagan - Parks and Recreation Attachment # S.
SOFTBALL LEAGUE OFFERINGS 2001
LEAGUE NO. OF NO. OF DATES START LOCATION FEE
TEAMS GAMES START/END TIMES
SUNDAYS
Co-Rec 11/12" Upper 8 12 5/66/17, 7/85/20,,7/26/32 6, 7, 8, 9:00 p.m. Northview $410
Co-Rec 11/12" Lower 8 12 5/6,5/20,6/3, 6, 7, 8, 9:00 p.m. North-view $410
6/17,7/8,7/22
MONDAYS
Women's Upper 8 24 4/23 -7/30 6, 7, 8, 9:00 .m. Northview/Lex-Diff $525
Women's D Upper 8 12 4/23 -7/30 6, 7, 8, 9:00 .m. Northview/Lex-Diff $385
Women's D Middle 8 12 4/23 -7/30 6, 7, 8, 9:00 .m. Northview/Lex-Diff $385
Women's D Lower 8 12 4/23- 7/30 6, 7, 8, 9:00 .m. Northview/Lex-Diff $385
Afen's Open 6 24 4/23- 7/30 6, 7, 8, 9:00 .m. Northview/Lex-Diff $590
TUESDAYS
Men's C North 6 24 4/24 -7/24 6, 7, 8, 9:00 .m. Northview/Lex-Diff $590
Men's C South 6 24 4/24- 7/24 6, 7, 8, 9:00 .m. Northview/Lex-Diff $590
Men's D East 8 13 4/24- 7/31 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's D West 8 13 4/24- 7/31 6, 7, 8, 9:00 .m. North-hew/Lex-Diff $395
Men's E Central 8 13 4/24 -7/31 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Co-Rec 11/12" Upper 8 13 4/24- 7/31 6, 7, 8, 9:00 .m. Northview/Lex-Diff $420
Co-Rec 11/12" Lower 8 13 4/24- 7/31 6, 7, 8, 9:00 .m. Northview/Lex-Diff $420
[WEDNESDAYS
Men's C Upper 6 24 4/25- 7/25 6, 7, 8, 9:00 .m. Northview/Lex-Diff $590
Men's C Lower 6 24 4/25- 7/25 6, 7, 8, 9:00 .m. Northview/Lex-Diff $590
Men's D Red 8 13 4/25 - 8/1 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's D Blue 8 13 4/25 - 8/1 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's D Green 8 13 4/25 - 8/1 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Mien's D Orange 8 13 4/25 - 8/1 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's E 8 13 4/25 - 8/1 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
THURSDAYS
Men's Co Upper 8 21 4/26- 8/2 6, 7, 8, 9:00 .m. Northview/Lex-Diff $480
Men's Co DII 8 13 4/26- 8/2 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
`\len's Co DIII 8 13 4/26 - 8/2 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's Competitive 8 13 4/26- 8/2 6, 7, 8, 9:00 .m. Northview/Lex-Diff $395
Men's 35/40+ 8 13 4/26- 8/2 6, 7, 8, 9:00 p.m. Northview/Lex-Diff $395
Recreational
West Group Men's 8 13 4/26- 8/2 5, 6, 7:00 p.m. Northview/Lex-Diff $395
Upper
West Group Men's
8 13 4/26 - 8/2 5, 6, 7:00 p.m. Northview/Lex-Diff $395
Lower
FRIDAYS
Co-Rec 12/14" 6 12 4/27- 8/3 6, 7, 8, 9:00 .m. Northview $465
Co-Rec 11/12" Upper 8 12 4/27- 8/3 6, 7, 8, 9:00 .m. Northview $425
Co-Rec 11/12" Middle 8 12 4/27 -8/3 6, 7, 8, 9:00 .m. North-hew $425
Co-Rec 11/12" Lower 8 12 4/27 - 8/3 6, 7, 8, 9:00 .m. North-,tiew $425
city of eagan
PATRICIA E. AWADA May 30, 2001
Mayor
RE: BIRD KILL ON CITY POND AP4
PAUL BAKKEN To Resident:
PEGGY CARLSON
CYNDEE FIELDS As you may be aware, the City identified 30 dead waterfowl at the wetland in your
MEG TILLEY neighborhood on April 19, 2001, thanks to a phone call from a concerned resident, whose
children first discovered the problem while exploring. In an attempt to understand the cause
Council Members of this highly unusual situation, we collected carcasses of four ducks and one goose and
delivered them to the Minnesota Department of Natural Resources pathology lab in St. Paul
THOMAS HEDGES for analysis. Since then, we have been waiting anxiously for the results of the autopsies and
tissue and blood analyses.
City Administrator
We recently received a report from the DNR, and unfortunately, we cannot convey to you
anything conclusive. We obviously would have preferred to know exactly what caused the
demise of these graceful creatures.
Municipal Center:
3830 Pilot Knob Road According to the DNR, all five birds were in very good muscular and skeletal condition. No
Eagan, MN 55122-1897 evidence existed of malnutrition, which likely would have resulted in some loss of muscle
mass, and there were no broken bones found. There also were no external or internal
Phone: 651.681.4600 injuries on the animals. Laboratory analyses uncovered no evidence of bacterial or viral
Fax: 651.681.4612 disease, and there were no indications of poisoning. Finally, without any causal explanation,
TDD: 651.454.8535 the birds did not have any food in their crops, but again, they did not appear to be suffering
from malnutrition or starvation. Unless anything new is found, we likely will never know
what happened to these birds.
Maintenance Facility:
3501 Coachman Point From a public health and safety standpoint, there is no evidence for any concern.
Eagan, MN 55122•
So, in a phrase, we are «at the end of the story. If you have any information or observed
Phone: 651.681.4300 anything in April that may be useful, please contact me at (651) 681-4300.
Fax: 651.681.4360
TDD: 651.454.8535 Sincerely,
www.cityofeagan.com
Eric Macbeth
Water Resources Coordinator
THE LONE OAKTREE Cc: Ken Vraa, Director of Parks and Recreation
Marilyn Danks, DNR Ecological Services
ne symbol of strength
and growth in our
community
Approved June 18, 2001
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF REGULAR MEETING OF May 14, 2001
A regular meeting of the Advisory Parks Commission was called to order at 7:02 p.m. on May 14, 2001
with the following Commission Members present: John Rudolph, George Kubik, Joseph Bari, Terry Davis, N.
Mark Filipi, Dorothy Peterson, Margo Danner, Melvin Williams, and David Wright. Member Richard Pletcher was
absent Staff present include Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation;
Paul Olson, Parks Superintendent; Eric Macbeth Water Resources Coordinator; C.J. Lilly, Parks Planner, Gregg
Hove, City Forester, and Beth Wielde, Research and Special Project serving as Acting Recording Secretary.
APPROVAL OF AGENDA
Chair John Rudolph moved to approve the agenda, Member Kubik seconded, with all in attendance voting
in favor to approve the agenda.
APPROVAL OF MINUTES OF April 16, 2001
Member Peterson moved to approve the minutes of the April 16, 2001 regular meeting. Member Peterson
noted that in the "Round Table" discussion, the first paragraph needed to clarify that the skate park issue was being
discussed. Chair Rudolph noted a change on the second page under "Old Business." This should change to say
"attending members" (plural) as opposed to the singular "attending member."
Changes have been noted and corrections made 5-15-01.
VISITORS TO BE HEARD
There were no visitors who wished to address the Commission under this agenda item.
DEPARTMENT HAPPENINGS/ SUPERINTENDENT'S UPDATE
Superintendent Paul Olson presented department happenings in the Parks division. Discussion included:
• Success of the spring tree sale
• Arbor Day celebration
0 Spring fertilization program
• Dandelions, which are not classified as a noxious weed
• City Auction, May 19
• Community Services Open House, May 31
• Dakota County's adoption of the Lebanon Hills Master Plan
• Water Resources held a meeting regarding the Barely Straw project on May 10
• On May 29, there will be a public meeting at Mount Cavalry Church regarding Cedar Pond
• 2001 marks the 10`h year of water quality monitoring
• The Dodd Road project, draining thereof, may impact the Holz Farm property
Member Peterson inquired about the City auction time and location. Olson responded that the auction would be
held at 10:00 at the Maintenance Facility. Member Peterson noted that the Friends of the Farm would be planting
barley this season, and could provide some straw.
Advisory Parks Commission
Minutes of Regular Meeting of May 14, 2001
Page 2
Member Danner asked how neighbors are notified of meetings, such as that for Cedar Pond. Water Resources
Coordinator Eric Macbeth stated that the City is capable of generating mailing lists for property owners in an
impacted area, and that mailings are sent.
Recreation Superintendent Jeff Asfahl discussed:
• The Discover Us brochure was recently mailed to Eagan residents
• Field conditions and level of use
• Friends of the Farm Clean-Up Day
• Friends of the Farm will be holding their Spring Festival on May 20
• Sports Program Supervisor Sonya Rippe has been working on a web site for Eagan teams. This can be
found at www.eteamz.com/eaganparksandrec
• SORR soccer program is underway
• Sand volleyball is a success
• Concessions trailer is gearing up for use
• Golf programs are underway
• Rec staff is currently undergoing the 2002 budgeting process
• The Fun Run was a success, with approximately 300 participants
• Seniors continue to meet on Wednesdays, and will be holding potlucks
• Field space currently available at Blue Cross/Blue Shield will be eliminated in the future due to the
business's expansion.
Member Davis asked when the Blue Cross/Blue Shield fields were expected to be unavailable for use. Parks
and Recreation director Ken Vraa said that this is projected for 2005. Member Danner inquired about possible
improvement opportunities to the signage at Holz Farm. Superintendent Asfahl said he could look in to it, Member
Peterson noted that this may be taken care of in the Master Plan.
CONSENT AGENDA
FOUR PAWS ADDITION/ VERDANT HILLS 3rd ADDITION
Director Vraa stated that the two proposals, Four Paws Addition and Verdant Hills 3rd Addition, had
undergone staff review. Both are consistent with the dedication policies. Staff recommends approval in a single
motion. Chair Rudolph moved to approve both items, Mark Filipi seconded, with all members voting in favor to
approve the consent agenda.
OLD BUSINESS
MOONSHINE PARK
Director Vraa gave a brief background on the Moonshine Park project. He noted that the Acquisitions and
Development subcommittee had met in late April and has a recommendation for a preferred plan. The City Council
had asked the APrC to recommend a preferred plan.
Parks planner C.J. Lilly noted that there were six concept plans reviewed. The Acquisitions and
Development subcommittee selected a preferred plan and developed potential costs. Originally there was $140,000
projected for the project cost. Lilly presented a new cost estimate, one that is merely an estimate, without plans and
specifications.
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Minutes of Regular Meeting of May 14, 2001
Page 3
Phase I Part 1, Park Development $20,000 for grading and site preparation
$57,000 for roadway, parking, and trails
$ 6,000 for turf and erosion control
$83,000 for Phase 1, Part I
Phase I, Part 11, Retreat Center $60,000 for house renovation and improvements
$10,000 for septic tank and drain field
$20,000 for deck and patio/ ramp
$90,000 for Phase I, Part II
Phase 1, Part III, Landscape/ Signage $25,000 for landscaping _and signage
$25,000 for Phase 1, Part III
$198,000 for Phase I, parts I, II, and III
$ 30,000 (15% Contingency)
$228,000 TOTAL
Lilly noted the possibility of future improvements including security lighting, more parking, and a garage
conversion. He then presented the alternatives for Commission consideration.
George Kubik moved to approve the preferred plan, to recommend the plan to the City Council. Member
Davis seconded. Member Bari noted that the cost exceeds the $140,000 originally allocated, and noted that the
APrC should be prepared to say where the difference is coming from. Director Vraa noted that the funds could
come from the Park Site Fund. Income has exceeded expectations, and the CIP could be adjusted.
Member Peterson asked if the work could be done in phases. Director Vraa noted that there should be
ample funds, especially with other projects coming in under the projected cost. Chair Rudolph noted that as the CIP
changed, there was thought that it might be adjusted to meet unforeseen needs. Director Vraa noted that the
Moonshine Park project was relatively inexpensive compared to other projects.
Chair Rudolph called for the vote on Kubik's motion, and all present members voted affirmative for
recommending the preferred plan.
NEW BUSINESS
GRANDFATHER TREE PROJECT
Director Vraa introduced Kay Gustafson, representing the Eagan Foundation, who has been meeting with
staff regarding a tree-moving project on the Central Park site. Gustafson introduced other members of the Eagan
Foundation who were working on the project, including Barb Luck and Lee Markel. She briefly described the
Eagan Foundation, and how the Grandfather Tree project evolved. She discussed the historic significance of the
Lone Oak Tree to the City of Eagan. The Eagan Foundation came to the City with a request to find a tree as a
symbolic Lone Oak. Noted that Director Vraa helped locate such a tree. She also discussed the involvement of
local high school student in the tree project.
Gustafson describes the goal as trying to create a significant focal point as people enter the Central Park
site. She noted that it is a good promotional tool for the City of Eagan, especially since it would be the oldest and
largest tree ever moved in Minnesota. Gustafson then introduced City Forester Gregg Hove to describe the
technical process.
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Minutes of Regular Meeting of May 14, 2001
Page 4
Forester Hove described the process of moving such a large tree, using a "round ball" moving system, or
Gantry" method where a large ball of soil is cut around the root system. The tree and root ball are then hoisted onto
a truck and moved. Hove showed video describing such a process. He noted the City researched companies and
located two firms with high success rates for moving large trees. National Shade, which has a 100% success rate,
and Environmental Design, which has a 95% success rate. And the success rate is long-term as well.
Hove showed where the tree stands on the Central Park site, and where it will be moved. He mentioned the
site lines as one comes in to the park and sees the tree from all directions. He noted that the actual moving is about
a two-week process, one week just to prepare the root ball and another to do the actual move. The tree will be
oriented in the original direction. The goal is to change as little of its environment as possible.
Member Davis asked how long it would take to know if something were wrong with the tree. Hove said
the tree will be in "intensive care" and monitored closely according to a plan by the movers. There will be special
attention to root growth. There should be little crown growth for a while as the tree re-roots itself. Hove described
the ideal move time windows, and how the second one is rapidly approaching. Member Davis asked about the
contents of the post-move management plan. Hove responded that it includes fencing, and grading out to meet the
contours of the development. After the tree is moved, the tree is mulched and fenced beyond the root system.
Member Davis asked how they could tell what's happening underground. Hove said that he has consulted several
outside sources, including some at the University of Minnesota, about this issue. One of the methods suggested was
a "view box" to observe root growth.
Member David Wright inquired that although the percentages were good, is there any guarantee or
warranty in case the tree dies? Hove stated that Environmental Design has a matching caliper policy, where there
would be some trees given, although the size would not be the same. Hove notes, however, that a 95% success rate
is very good. Hove showed a marketing piece with the motto, "They said it couldn't be done. We do it every day."
Member Kubik noted the potential to share the process with other communities who may be interested in
this process. This move would be a precedent setter. Member Danner asked if there would be staff present at the
Fourth of July celebrations to answer questions and educate the public, and this would be a good opportunity to do
so. Hove agreed, and said that staff has discussed this possibility. Member Danner then asked about a timeline for
the project. Hove said that the next window of opportunity comes around May 30. He then brought Kay Gustafson
back to the podium.
Gustafson stated the difficulty of raising the funds in a short amount of time. She said that after all of the
work was done, it could end up costing $55,000. Thus far, the Eagan Foundation has raised a little over $20,000.
"Forever Green" funds were re-directed to this project. The Eagan Foundation intends to continue fundraising
efforts, but there are limitations on large scale funding such as grants. Grants take longer to process than the project
can afford. Gustafson mentioned two possible directions the City could take: one, donate a gift in-kind, or two, use
money from the Tree Mitigation Fund. She noted how important it was to leave something for future generations.
Member Peterson moved to use up to 30,000 from the Tree Mitigation Fund. Member Filipi seconded. All
present members voted to approve the motion.
Chair Rudolph commented on what a unique venture this was, and how it represents the City logo. He
expressed hope that the Council will embrace the APrC recommendation. Member Peterson commented that she
stated "up to $30,000" because she did not want to see fundraising efforts cease. Member Williams asked how
much was in the Tree Mitigation fund. Director Vraa stated there is approximately $117,000 in the fund. Member
Bari asked if there was anything else committed to the fund at this time, and Vraa said there are no encumbrances
Advisory Parks Commission
Minutes of Regular Meeting of May 14, 2001
Page 5
to the fund at this time. Member Wright asked how citizens could contact Gustafson about making donations.
Gustafson responded that they could contact the Eagan Foundation at 1960 Cliff Road, Eagan, Minnesota, 55122, or
call her at 651/454-6755.
WETLAND CONSERVATION APPEAL PROCESS
Water Resources Coordinator Eric Macbeth informed the APrC about the need for an appeals process for
Wetland Conservation Act decisions. The formal appeal will go to the state agency, but the City needs to review it
prior to the DNR. The City must address an appeal as a matter of public record. There is an appeal being filed at
this time, and staff needs direction on a process. The process needs to establish a hearing process and the public
record of events. The City's legal council has had input on the matter, saying it needs to go before the Council to
determine who will sit on such a board.
Chair Rudolph noted that the APrC was the likely body for this process, but asked Macbeth if there had
been any discussion about a smaller group of commissioners to serve as the board. Macbeth said that there has been
discussion, and noted that they don't expect to see many hearings. He mentioned that maybe 3-5 people could be
specifically educated on WCA to serve as "ad hoc" experts, perhaps bring in some outside assistance.
Member Filipi said the APrC might be biased toward wetland conservation. He commented that maybe an
unbiased group would better serve the purposes of overseeing an appeal. Macbeth stated that the hearings would
have to be handled as a legal proceeding. Needs to be recorded and have minutes taken. Member Filipi said that
other cities have used an outside adjudicator, and maybe this precedent is something the City would look in to.
Chair Rudolph stated that it might best be handled within the realm of the APrC first. He asked Macbeth to keep
the APrC informed on progress. This item was for informational purposes only, no action was requested.
WATER RESOURCES UPDATE
Water Resources Coordinator Eric Macbeth updated the APrC on several happenings in the Water Quality
division, including:
• Fish
The City is in the process of coordinating the 2001 Fishing Guide
The City is working with the DNR to stock fish in several Eagan lakes.
• Plants
- Experimental herbicide will be applied on 2 lakes for the second year in a row for the
Curlyleaf Pondweed Aquafall study.
• Birds
- A citizen recently reported several dead water birds at City Pond AP4. Investigation by
City staff revealed a total kill of 29 ducks and 1 goose. The specimens are at the DNR
pathology labs for testing.
• Wetlands
- The recent Supreme Court decision regarding wetlands states that any wetland isolated
from navigable waters is not under the Corps jurisdiction.
- Macbeth will be attending a meeting for evaluation of wetland policy, after which the
City can use wetland banking credits.
Member Bari asked if the duck and goose bodies were found in one portion of the water. Macbeth said
they were randomly scattered through the site. Chair Rudolph asked how long it would be before the pathology
report would be ready. Macbeth hoped it would be within the week. He noted that lead poisoning had been ruled
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Minutes of Regular Meeting of May 14, 2001
Page 6
out. Member Peterson asked if there had been additional bird kills on the site. Macbeth said that none had been
found, and there are plenty of live water birds existing on the site.
OTHER BUSINESS AND REPORTS
SUBCOMMITTEE/ NORTH PARK
Director Vraa introduced the North Park issue. He gave a background into the Council's desire to sell the
property to fund infrastructure improvements. He then turned it over to Chair Rudolph to discuss the
subcommittee's recommendation.
Chair Rudolph noted the APrC's charge to protect open space and parkland, and feels that after all the
work that was done on North Park, selling it would be unsettling. He stated his understanding of the Council's
position, seeing the property as a revenue generator, but finds it difficult to accept. He is disinclined to give up all
the work done on the park.
Member Peterson discussed the loss of fields at Blue Cross/Blue Shield, despite rising participation in
youth sports and need for field space. Youth athletic leaders are projecting growth in several sporting events. The
City needs to think of North Park as a possibility to alleviate the field space issue and provide for newer sports such
as lacrosse and cricket. Peterson feels strongly that North Park is needed. She expressed understanding for the
financial need for infrastructure, but is thinking of the broader picture.
Member Filipi stated that to let North Park go would be negligent, especially as vacant land is becoming
scarce in Eagan. Member Davis asked if there was any land that could replace North Park should a sale go through.
He noted that the loss of Blue Cross/ Blue Shield would add to the need for field space. He noted that if the
property were sold, development would only compound the runoff problem the Commission has been working so
hard to reduce. He noted that the acreage was acquired at no cost to the City; it was a tax forfeiture property. He
asked if there was any estimation of the property value, and how much would go toward sewer enhancement.
Davis noted that people have commented that if there is no money for infrastructure, why is the City
building a Community Center? Davis feels that the City would be remiss to sell the parkland and not use the space
for its original intent. Member Peterson, with respect to the Council, noted that the sale of North Park does not sit
well, given the unknown variables of the actual cost to fix the infrastructure and how much is in the Storm Sewer
Fund. Chair Rudolph stated that the subcommittee recommends the park stay as it was originally intended, and that
it is essential that these opinions be voiced.
Member Bari inquired about potential alternative revenue sources. Member Peterson noted some grant
opportunities, FEMA, the State of Minnesota, and the ability to research other funding sources. Member Williams
stated that it might benefit the Commission to enter into a dialogue with the Council to express these concerns.
Member Davis noted that this was a good point, and that they would sit down at the Joint Council/ Commission
meeting and discuss the matter, and this would demonstrate willingness to work with the Council.
Chair Rudolph said that the intent of the statement was in the memo, and that the Commission needs to
take a position. Member Kubik noted that once the parkland is sold, it's gone forever. He argues that the sewer
system is important, but it is renewable in a way that park resources are not.
Member Bari motioned that the recommendation from the APrC is to not sell the park, and work with
Council regarding alternative revenue sources for the infrastructure improvements. Member Davis seconded, with
all present members voting in favor.
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Minutes of Regular Meeting of May 14, 2001
Page 7
PARK SITE FUND QUARTERLY REVIEW
Parks Superintendent Paul Olson updated the Commission on the status of the Park Site Fund. On January
1 S`, there was a balance of $2,159, 861. As of April 40, there was a revenue of $187,964, including rentals, leases,
and park dedication fees. There was an expenditure of $9,519 for the Moonshine Park project and a 2000 carryover
of the Mallard Trail project. Thus the balance is $2,338,303, $118,000 over estimates, and well ahead of
expectations.
Member Bari asked if this included interest, about $75,000. Director Vraa stated it was not including
interest, but is confident that with the interest the numbers will grow.
2002 BUDGET
Director Vraa noted that the 2001 budget books were distributed to the Commission at the beginning of the
meeting. He also informed the APrC that the 2002 budget process was underway in the department. He noted a
change in the way the Civic Arena budget would be handled. Due to the activity cycle of the arena, its budget year
will be a September to August cycle. Director Vraa invited ideas from the APrC regarding the budget over the next
couple of weeks. Ideas can be directed to him.
ROUND TABLE
Chair Rudolph mentioned the change in dates for the joint Council/Commission meeting. He inquired if
there was any update on the time. Director Vraa stated that the May 22 meeting would follow a meeting between
the Council and the Community Center architects. The estimated time is 5:30 for the start. Vraa asked the
Commissioners to arrive at the meeting around 6:15 for a 6:30 start to the Parks Commission portion. Staff will
contact Commissioners on Wednesday with a more concrete time. The APrC then discussed the items on the
agenda for this meeting, including:
- North Park
- Moonshine Park
- OLDAs
- Skateboard Parks
- Golf Course
Chair Rudolph stated that for new members, this is a good opportunity for a Council and Commission
dialogue on some of the important issues.
Member Davis inquired about the status of the North Park bill in the Minnesota Legislature. Director Vraa
noted that Researcher Wielde would track this, that the current action is not yet known.
Chair Rudolph expressed congratulations to City Administrator Tom Hedges, and noted the celebration in
his honor that would take place at 3:00 on May 15, on the lawn of the Municipal Center.
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Minutes of Regular Meeting of May 14, 2001
Page 8
ADJOURNMENT
Member Kubik moved to adjourn, Chair Rudolph seconded, with all members voting in favor to adjourn at
9:11 pm.
Secretary
Advisory Parks Commission
Subject to Approval
ADVISORY PARKS COMMISSION
EAGAN, MINNESOTA
MINUTES OF THE WORKSHOP MEETING OF MAY 22, 2001
These minutes are reflective of a small workshop session held prior to the Joint Council/ Commission Meeting on
May 22, 2001. This was not a formal meeting; members were not required to attend. Chair John Rudolph, Members
Joseph Bari, Terry Davis, Dorothy Peterson, Margo Danner, N. Mark Filipi, George Kubik, and Richard Pletcher
were present. Member Williams and Member Wright were not present.
BERGIN PROPERTY ACQUISITION
Parks Superintendent Paul Olson gave present Commission members a brief background on the Bergin property,
and Bergin's proposal to subdivide the property, which would allow the City to purchase a portion thereof. He
noted the suggested $58,000 acquisition price, and that the City would need to stake it to determine property lines,
but would not survey the land. He noted that if the property were to be acquired for park purposes, it might be a
step toward the preservation of the forestry currently on the land, and provide a trail connection between two trail
points that dead-end at the Bergin property line.
Member Bari asked for an estimate on the amount of foliage on the property, and how many trees would need to be
removed to get a trail connection in. Olson indicated that although he didn't have an exact count at that time, not
many trees would need to be cleared. Member Davis inquired about the slope on the property. Olson said that the
contours supported a trail, that it was a gradual slope toward the lake.
Member Danner asked if it would be better to pursue acquisition of the entire property instead of just a segment.
Olson said that there was not a need for the entire piece. Member Peterson asked if the parcel being looked at by
the City was land-locked, and Olson said it was.
Member Bari asked about the price negotiation. Olson said that the price agreed upon had decreased from $68,000
to $58,000. Member Davis asked about the market value of an acre of land, just for a frame of reference. Olson
was uncertain of the specific market value for the entire piece, but noted that the overall value of developable land
was over $100,000. Chair Rudolph noted that 1/3 acres could run about $50,000. Member Peterson stated that
$58,000 was reasonable for the parcel. Chair Rudolph noted the parcel's worth toward the development of Patrick
Eagan Park in regards to the Master Plan.
Member Peterson moved to approve recommendation of a purchase of a portion of the Bergin property for no more
than $58,000. Chair Rudolph seconded, noting that it would be a good purchase. All present members voted to
approve the motion.
ADJOURNMENT
The meeting adjourned approximately 6:00 pra
Secretary
Advisory Parks Commission