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08/20/2001 - Advisory Parks & Recreation Commission Tour of: AGENDA ADVISORY PARKS COMMISSION • Cedar Pond EAGAN, MINNESOTA • Cinnamon Ridge Playground Monday, August 20, 2001 Meet at City Hall, upper level 7:00 PM parking lot at 6:00 pm Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. (1)Approval of Minutes of Workshop Meeting of May 22, 2001 (2)Approval of Minutes of Regular Meeting of July 16, 2001 7:04 pm D. Visitors to be Heard 7:09 pm E. Superintendent's Update and Department Happenings Pages 1-2 7:15 pm F. Consent Agenda 7:25 pm (1) Zehnder Acres Pages 3-5 (2) Cedar Villas Pages 6-8 (3) Nicols Ridge Page 9-12 G. Old Business (1) Skate Park Update Pages 13-14 7:30 pm (2) Winter Program Options Pages 15-16 7:40 pm H. New Business (1) Heat Index Policy Pages 17-18 7:55 pm (2) Athletic Field Special Event Fees Pages 19-20 8:10 pm (3) Council Request- Central Park Winter Warming Facility Page 21 8:25 pm I. Water Resources Update 8:40 pm J. Other Business and Reports (1) Cedar Pond Update 8:50 pm (2) Park Site Fund Quarterly Report Pages 22-23 9:00 pm (3) Wetland Conservation Recommendations Pages 24-26 9:10 pm (4) Recreation Subcommittee Update 9:25 pm (5) Natural Resources Subcommittee Update 9:35 pm K. Round Table 9:50 pm L. Adjournment 10:00 pm' The City ofEagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next.Advisory Parks Commission Meeting: September 13, 2001 MEMO city of eagan TO: Advisory Parks Commission FROM: Ken Vraa, Parks and Recreation Director DATE: August 20, 2001 SUBJECT: Cover Memo Briefing: August 20, 2001 The tour this month will bring APrC members to two of the summer project sites. The first is Cedar Pond, which has been undergoing a redevelopment project including a rainwater garden and replanting. If you are lucky, you may see Water Resources Technician Jim Storland practicing his aviary evacuation methods (i.e. chasing geese from the seed beds). The next leg of the tour will take Commission members to the Cinnamon Ridge Playgrounds structure, where Commission members can see the efforts of Parks staff to provide quality playground equipment to nearby residents. The July meeting will begin at 7:00 pm in the City Council chambers. The agenda will cover several items: Item C: There will be an addition to the minutes this month. Minutes from an informal workshop meeting from May 22 will be available for review and approval. Item F: Items F-1, F-2, and F-3 were reviewed by staff and are recommended for approval under the Consent Agenda. Item G: Old business revisits some of the issues from the July meeting; a follow up to the Skate Park recommendation, including rules of use produced by Eagan youth. Program and Events Supervisor Cathy Bolduc will discuss the outcome of the Recreation Subcommittee regarding Winter Program options. Item H: Item H-1, New Business will discuss suggestions for a Heat Index policy, an issue that has come to the forefront with the passing of Minnesota Viking Korey Stringer after a heat-laden practice. Item H-2 will revisit the issue of Athletic Field Special Event fees, with consideration of the increase in non-Eagan based requests for field use. Item H-3 is a request from the Council for a recommendation regarding the development of an outbuilding adjacent to the Central Park skating pond. Item J: In Other Business and Reports, Water Resources Coordinator Eric Macbeth will discuss the status of the Cedar Pond Project, which Commission members will have the opportunity to visit during the "field trip." Item J-2 will update the Commission on the Park Site Fund, to review the quarterly status of projects, and keep Commissioners aware of revenues, expenditures, and other activity associated with the Fund. Item J-3 is an item that will go before the City Council at the August 21, 2001 meeting, discussing the six individual wetland projects association with flood mitigation, and the Fish Lake alum-dosing operation. ADVISORY PARKS COMMISSION 2001 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan 15 19 16 21 18 16 20 13 15 19 17 21 Joseph Bari x X X X X X Margo Danner x X X X X X Terry Davis x X 0* X X X N. Mark Filipi X 0* X X X X George Kubik x X X X X X Dorothy Peterson x X X X X X Richard Pletcher (alt) X X X 0 X X John Rudolph x X X X 0* X Melvin Williams x X X X X 0* David Wright x X 0 X X 0* X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee John Rudolph N. Mark Filipi Joseph Bari Melvin Williams George Kubik Dorothy Peterson David Wright Terry Davis Margo Danner Richard Pletcher UPCOMING MEETINGS: OPEN ISSUES 1. Review revenue sources in lieu of park dedication 2. Wetland and Setback Buffers ADVISORY PARKS COMMISSION 2001 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI Yes 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 MARGO DANNER Yes 2001 651/454-5688 (H) 1/2004 2037 Flint Lane Eagan, MN 55122 TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) tenydavis@stpaul.com N. MARK FILIPI Yes May, 651-602-1725 (W) 1/2003 836 Overlook Place 1997 mark.Blipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 1998) GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive (3 yr. 1996) 612-713-5315 (W) Eagan, MN 55121 (3 yr. 1999) George_Kubik@mail.fws.gov DOROTHY PETERSON Yes 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 RICHARD PLETCHER (attemate) Yes 2001 651-687-9177 (H) 1/2004 1074 Northview Park Eagan, MN 55123 JOHN RUDOLPH Yes 1993 651-454-8761 (H) 1/2003, 1644 Norwood Court (3 yr. 1998) Eagan, MN 55122 10/,5/00 MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004 823 Wescott Square Eagan, MN 55123 DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2004 4671 Parkridge Drive Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan.mn.us cmesko@ci.eagan.mn.us polson@ci.eagan.mn.us iasfahl@ci.eagan.mn.us shove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us F Phone # 651-681-4661 (Cherryl's # after 4:30 p.m.) Department Happenings August 20, 2001 RECREATION DIVISION • Softball leagues have finished the season and ready to start fall ball August 13-16. There are 33 teams moving on to post-season play. Over 1,500 games were played at Northview and Lexington-Diffley Athletic Fields. • The Men's D Region IV Recreational Softball Tournament was held at Northview Athletic Fields August 4-5. All participants and workers survived a very hot weekend. There were 34 teams competing in the tournament. • Golf camps are winding down for the summer. This new program had close to 200 participants this summer. Camps were offered in the morning and afternoon. • The concessions trailer survived its first summer in operation. It was an added bonus to Lexington- Diffley Athletic Fields. Participants and fans at tournaments appreciated having the concessions trailer available. • Teams are currently registering for fall basketball, touch football and volleyball. These leagues will begin in September with approximately 80 teams. • The league web site was awarded Spotlight Site for the month of August! Every month Active.com selects just one site in each sport (among tens of thousands) and make it the Spotlight Site of the month. They are chosen based on the look of the site and the best use of the eteamz tools! Bill Richardson, Team Sports Representative from Active.com, nominated the site. • Senior programs in Eagan continue to fl .,urish. In July a record 25 people participated in the Ice Cream Social at Oak Woods of Eagan, the following week another 30 people attended the monthly potluck in the Community Room. Hopes are high for upcoming senior safety camp, Twins trip and Lock and Lunch Cruise. • The 2001 tennis season has come to an end. According to preliminary findings, more than 450 participants took advantage of the popular tennis lesson program and more than 250 participants were involved in the camps, clinics and other special events offered this season. Tennis instructors spent over 1,000 hours working with youth and adults to introduce and improve tennis skills throughout the community. • The fall edition of the "Discover" activities brochure was distributed to residents beginning August 15. • Friends of the Farm have successfully held youth camps at the historic Holz Farm that served over 100 youth. The camps were very much enjoyed by the youth, staff and Friend of the Farm volunteers. • Friends of the Farm has submitted a grant request to the Minnesota Historical society for support with re-roofing the barn. • Fall youth athletic prTrams begin during the month of August. Soccer participation is similar to last season. The 5tha nd 6 grade football program has increased by one team and requires some additional game dates over last seasons schedule. • Fields have again been requested for fall youth softball and baseball programs. Additionally, the Girl's Fastpitch Softball program is hosting a State Tournament September 29-30. • Plans are underway for this years Lone Oak Days celebration at Holz Farm. It is scheduled for Sept. 21-22. PARKS DIVISION • The Trapp Farm shelter building has been closed due to a mold and moisture problem. All of the carpeting and the restroom walls have been removed to allow for repair and replacement. It appears that the problem has been caused by several factors including a slow water leak within the wall, moisture under the cedar shingles and extended periods of high humidity. During the next several weeks, maintenance staff supplemented by contractors will be replacing the carpeting, reshingling the roof, constructing new walls. and retrofitting the plumbing to allow for access to it. L • Staff completed the mid-year fertilization of the irrigated athletic sites. Once again a high quality slow release product with a low percentage of phosphorus was used. • The Sabongi Consulting Group has submitted a proposal of $8550 to prepare construction documents for the remodeling of the house at Moonshine Park. The house is being remodeled to allow for its future use as a retreat center. Staff has identified several tasks that can be completed by the City thereby reducing the final cost of the contract. The Sabongi Group prepared the original structural analysis of ther house and the conceptual plans. The approved C.I.P. includes funding for project planning. City Council approval of the contract is expected at the August 21• Council meeting. Work on the house is expected to begin sometime during the spring of 2002. • An Eagle Scout has completed the installation of 3 informational "waysides" along the trails within Patrick Eagan Park. Each includes a series of log seats and informational signage. • As part of the Departments effort to provide high quality turf on athletic fields, the east soccer field at Ohmann Park will be `rested" this fall. During the rest period the field will be aerated, topdressed, overseeded and fertilized. To prevent unscheduled play the soccer goals have been removed from the field. Heavy use prevents intensive maintenance during the season, necessitating the scheduling of rest periods for the fields. Staff hopes to continue the program annually on a rotating basis. • The Minnesota Department of Agriculture installed and monitored Japanese Beetle traps in 8 park areas between May 22d and July 2°d. According to the recently compiled data, no beetles were trapped at any of the sites. This is very good news as the beetles are notorious turf pests especially at manicured sites such as golf courses and athletic fields. The beetles have been found at other sites in the Twin Cities. The Department of Agriculture is attempting to monitor and control the progression of the beetles. • With most baseball and softball activity having concluded, staff has begun the intensive restoration of a number of ball field infields. Restoration activities include the redefinition of infield edges, filling and grading the cut out areas and base lines, and washing the aglime out of the turf edges. The work will continue throughout the fall as resources allow. • Staff has worked cooperatively with the Street Department to complete several park paving projects. The projects include the installation of a new, handicapped compliant, path at Goat Hill Park connecting the new bleacher area with the existing path, the widening of a section of pathway in Blackhawk Park to better accommodate pavilion users, overlaying the entire Walnut Hill parking lot and replacing a section of the trail around Schwanz Lake that had been damaged by high water. • The Tree Trust has completed the installation of a trail and stairway leading to the fishing pier at Blackhawk Park. In addition the crew constructed a viewing platform in front of the informational kiosk, installed a small retaining wall and improved the access to the easterly boat launch ramp and removed clumps of invasive willow and buckthorn. • The Dakota County Sentence to Service crews will be working in the City over the next several weeks. Potential projects include the removal of buckthorn from park areas, assisting with the Cedar Pond water quality project and painting outdoor skating rinks. City staff will be meeting with Dakota County staff this week to discuss possible improvements to the program. • Last week, Water Resources staff coordinated with Parks and Recreation staffs, the Streets Division, a private contractor, and leadership of Friends of the Farm to construct a weed harvester access to Holz Lake near the tractor shed just inside the park entrance. This week, the City is harvesting aquatic plants in the waterbody. Aquatic plant growth has been so excessive this year that extremely low oxygen levels have resulted because water temperatures have been high and no sunlight is penetrating below the thick plant mat. Several weeks ago, an aerator was installed to inject oxygen into the lake, but this had no positive effect. • Water Resources Coordinator Macbeth is coordinating, on behalf of the Gun Club Lake Watershed Management Organization, a Minnesota DNR Metro Greenways Planning Grant that is focusing on the feasibility of restoring Nicols Fen and Keneally and Harnack creeks. The project is consolidating existing information to determine what data needs to be collected. The results of the one-year project will be a report and comprehensive data set that may lead to a restoration project and management plan for the area. However, the project may also determine that restoration is not feasible, given the scale and scope of such an effort. Other cooperators in the project are: Lower Minnesota River Watershed District, Minnesota Department of Transportation, City of Eagan, and Metro Council. Date: August 14, 2001 Agenda Item: F-1, Zehnder Acres Action 1X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Location Map 2. Site Plan (with Tree Preservation Plan) 3. Utility, Grading, Drainage, and Erosion Control AGENDA ITEM: F-1, ZEHNDER ACRES TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Zehnder Acres development BACKGROUND/HISTORY: Tilsen Homes, Inc. is requesting approval of a Preliminary Subdivision (Zehnder Acres No. 3) to create four lots on 2.27 acres located north of Lone Oak Road and west of Lone Oak Lane in the SW 1/4 of Section 4. The proposed subdivision includes Variances to create lots without public street frontage and to the minimum lot width for Lot 2. A Variance is also requested to the requirements for a private street serving more than nine lots. The site consists of two parcels, one of which contains a single family home. The existing home takes access off an existing private street (Lone Oak Lane), which currently serves eight lots. The other parcel is vacant and wooded, and is not currently afforded access via public or private street. Each of the proposed lots exceeds 19,000 gross square feet, and 16,000 net square feet, with a density of 1.76 units per acre. The new lots are proposed to be custom-graded, although a preliminary grading and tree preservation plan have been submitted. The applicant proposes to extend municipal water and sanitary sewer to serve each of the lots within the proposed development, including the existing home. A "bubble" cul-de-sac is proposed to facilitate driveway access for the new lots and provide a vehicle turnaround area. The applicant is requesting a Variance to allow lots without public street frontage, and to allow Lot 2 a width of 75 feet, rather than the required 85 feet) at the front setback line. A Variance is also requested to allow the private street to be narrower than 24 feet, and to not install curbing, although the applicant does propose to pave the private street. The applicant's narrative states that meeting the width requirement for Lot 2 would result in odd- shaped parcels that are not consistent in size, and that meeting the private street standards would require additional easement area from existing lots, and result in greater tree removal and site disturbance. PARKS AND TRAILS DEDICATION: This development will be responsible for a cash parks and trails dedication. 3 TREE PRESERVATION: A tree inventory has been submitted with this application that indicates there are 85 significant trees located on site. The inventory also shows an additional 58 trees off-site. The development as proposed will be a two-phased process; initial development with road improvement and installation of site utilities, and then secondly custom grading will occur on each of the three new lots. The initial site development application as proposed will result in the removal of twenty (20) significant trees (23.5 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (two-phase, multiple-lot, single-unit residential) is set at 25% of the total significant trees for initial development, and then twenty percent on each custom graded lot. With a proposed removal less than the allowable amount, there will not be required tree mitigation for this proposal. WATER QUALITY/WETLANDS: This proposed 2.25-acre subdivision is located in the City's H-watershed. According to the City's water quality management plan, no priority waterbodies exist in this watershed. Similar to other residential developments, regardless of size, the proposed three new lots will generate additional stormwater runoff within the City. Because this development is small, however, on-site treatment of stormwater (i.e., NURP pond) for water quality purposes is not practical. In accordance with the policies the City has had in place since 1990, therefore, this development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. Such a cash dedication for this size and type of site would be $3,764.00, according to the City's 2001 fee schedule. The developer is proposing to construct an infiltration basin in the center of a cul-de-sac serving the three new homes. Stormwater runoff from approximately 25 percent of the site would drain to the infiltration basin. Although not a usual circumstance, it appears appropriate to grant a 25-percent credit for the stormwater draining to the infiltration basin. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend approval of the development proposal subject to conditions including: • Require that any park dedication be met in the form of a cash payment. • Require that any trail dedication be met in the form of a cash payment. WATER QUALLITY RECOMMENDATIONS • A cash dedication in lieu of on-site water quality (NURP) ponding should be required for this development. With a 25-percent credit for the stormwater draining to the infiltration basin, the cash dedication for this development should be $2,823.00 ($3,764.00 X 0.75). 14 TREE PRESERVATION RECOMMENDATIONS • To acknowledge that individual lot tree preservation plans be submitted for lots 1, 2, and 3 at the time of building permit application. • To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site during initial site development. • To require that the applicant contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. Location Map Item: Zckex aj- Acres Attachment # a& alp ® ® ALL 44 • yea Is a a+~~ r r 1:tAL ' r s j + 1 C Sub ect Situp. _ a's f • 1 II • ....s • t t• D or, 00 L i g r In a 90 s . ~ W a1 0 f g LJ f ® f • w F w M own M.- w ill an ii r 771"' 1000 0 1000 2000 F.st Development/Developer. Zehnder Acres No. 3 Application: Preliminary Subdivision Case No.: 04PS-11-07-01 Map Prepared Daing ERSt McVfw 3.1. Pared bass nap daa prwfdad N by Oaken Candy Land SWAY O•parkm d 801 118 nrr.nt as of Am 2001. City of Eagan TNIS MAP Is INTENDED FOR REFERENCE USE ONLY W E Af I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuraay of this Information and are S CsrwnwwMr Dwrdo-ss -it' D.p.d - not responsible for errors or omissions. Tree Preservation Plan Site Plan MIX Rem"WO11 a. UVOSIAPE 1L,01 Mo1ES 'GQ1 J VIM to MJWIFI liA6 - I ,'r IID/01E MY 10010 11OICATm IN IOAOVAL " STAID) M DC USIMMti AOMORICCT. 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Y OW 510401 0OAN N 1K IMAM FILL 110101 011551 1.11 0U1110 AOOL 0061NCT 110411 OOMII AND MAIM IA IMOM MIDI VSORA110I 6 /0L 13TAKOHM • G r / -&rwm- 00 • t r•.~ \ ra b r. ~ vp \ ras \ • I 4ir•'4rar , r 4 • Iris 4 rraw,rw ra~r. rawari t ~ -=~,•a0, ~ rr- r. • + L (nl 1 N /!,(?~yJ ' I , ,,r{ ^1 l t l ) ~ raw ra arm ~ YY\\..//~~ • . 9 r.w r t 7 c y / -6V td Mfnain • NpCATES Im 70 BE FO/OM r • r,aw ma MIVEHTaRY •r•••r ABBRENA110 4 TREE SPECIES EIOS1N6 ROADIE 1 PINE AM In PNE 3 It rw L PNE 7 0 NNE 7 0 14M r a& YAiI[ WO MARE 0 ?{a4151 am am > OA COL W= GOTIONWOOD 22 ` W 11 Ow Run Ow 4 1 S. 01051E 10 CONY t a R MSE66Y 10 KAOCI 1SASaNY I0 APRE 2. 6 A51 NEVI AM 0 e~-~ TOTAL M IS ~5I atA}BZ. BC11S • NNCATD WAC 10 K 1111155 01650 RAT O5NMST 00 10 YOYYT 0044 VJO=L 1 ( v 101AAlOR WUMIS 5561CANE MRS uius PUT N)IAOMT 1'S P51061TAK Or 11517 P10?OSO 10 K FIDAM N PM55E OW . Nf1 r .rr wrw~ww. T . Etl~lneeEin` w,.wr~wr u1011lV/q. 1-04-1.0 ( 0 s'eying Zehnder Acres No. crty of Eagan Preliminary Site Plan and aaE• I- Iti Dakota County, Minnesota Tree Preservation Plan PlanniElQ ••••••w" la_ Iva INa L r'1 r" M rUO.I r IIOO A Sn-la-I.E1 r L RE-CR VFn AUG 1 2001 Utility Plan Grading, Drainage and Erosion Control Plan ra.n OM eavA"s ~ aaaw.resw \ awl Or VAR WLWA11W .w1 r fo COUACT MO On WJWW OMOK C W WT larM wr MOIL M w¦ON aa.rc 1 ~YRR1 • • aa w.oc'."-ac's LOT 2 \ - • : \ x N>ta uloee+.c wrw I ~K71 I L • ',nl i- - • ,fin ~p r'~ 0 2's Ile_ LL k 'A ; : r n tr0 DNS ` 1-4 1 • d'K ~ ~ i 6A LA 45; 77 ji 4; auarmc scats ~ ~ ~ . - I I - • b W ICICAIES ii E To K ROMM I M I 9-I. SW Qua6mt Lan. Oak N r... Tap Nut H "t Dow. - MOM u~or iaraa ?taa „;Zehnder Acres No. 3 City of Eagan Preliminary Utility Plan, Grading Plan, 7~[ ? 'd f '4 Enatnaertni Dakota County, Minnesota Drainage Plan and Erosion Control Ploy ? 'SI aw w MM3) Planning I4 R SL arw .a .110 A M/-Mn-1w w - ~.a.. RECEIVED AUG 3 2001 Date: August 14, 2001 Agenda Item: F-2, Cedar Villas Action 1X City of Eagan Information Parks and Recreation MEMO Attachments x 1. Location Map 2.Prelim. Site Plan 3.Prelim Grading/ Drainage 4. Prelim Landscape Plan 5. Landscape Details 6. Tree Inventory and AGENDA ITEM: F-2, CEDAR VILLAS DEVELOPMEN1 Mitigation 7. Foundation Planting Detail TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Cedar Villas development BACKGROUND/HISTORY: Shelter Corporation is requesting approval of a Comprehensive Guide Plan Amendment from RC (Retail Commercial) to MD (Medium Density Residential), a Preliminary Planned Development and Preliminary Subdivision (Cedar Villas) of approximately 17 acres on property located north of Erin Drive and west of Nicols Road, across from Rahn Park in the SW'/4 of Section 30. The subject site consists of two parcels, Lots 1 and 2, Block 3, Mari Acres 2nd Addition, and is vacant. A power transmission line and easement cover part of the northern end of the site. Elevations on the site range from approximately 944 near Highway 77 to 888 near Nicols Road, resulting in an overall elevation change of 56 feet. The site currently has a zoning designation of CSC, Community Shopping Center, and a land use designation of RC, Retail Commercial. The applicant is proposing a land use desination of MD, Medium Density Residential (4-12 units per acre) and a rezoning to PD, Planned Development, to accommodate the private streets and multiple buildings on a parcel. The proposed development consists of two lots for the construction of 158 townhome units and is a joint project between Shelter Corporation and the Dakota County Community Development Agency. Dakota County will develop 34 units on Lot 1, and Shelter Corp 124 units on Lot 2. The proposed density is 9.25 units per acre. Each of the units will have an attached garage and separate entrance. Site amenities will be shared and include a central clubhouse and swimming pool, two tot lots, one older children's play area, and a basketball court. Street access is proposed via private streets throughout the development with access to Erin Drive to the south. A stormwater pond is proposed to be constructed on the northern part of the site within the power line easement area. PARKS AND TRAILS DEDICATION: This development will be responsible for a cash parks and trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are thirteen (13) significant trees on site. Species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Cottonwood 17" 12"-24" 8 62% Maple 12" 12" 3 23% Elm 12" 12" 2 15% The development as proposed will result in the removal of thirteen (13) significant trees (100 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, multiple-unit residential) is set at 47.5% of the total significant trees. With a proposed removal more than the allowable amount, there will be required tree mitigation for this proposal. This required tree mitigation calculates to fourteen (14) category B trees (or an equivalent combination of category A and category C trees). WATER QUALITY/WETLANDS: This 17.1-acre development is proposed to be located in the City's A-watershed, and would not be associated with any priority waterbody, according to the City's water quality management plan. Because of the size of this development and the extent of its impervious cover, stormwater would need to be treated on-site to meet the City's water quality requirements. To meet the water quality requirements of the City, the developer proposes to direct runoff from 13.1 acres of the site to a treatment pond, which would be constructed in the north-central portion of the parcel. Stormwater from the remaining 4.0 acres of the site is proposed to drain into the existing stormwater system through off-site runoff. The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of 40 percent, a minimum wet-pond volume of 1.23 acre-feet covering a minimum area of 0.43 acres would be needed to treat the stormwater generated by 13.1 acres of the development. The pond would need a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond would need to be consistent with City of Eagan standards. A cash dedication in lieu of ponding would be required for stormwater draining from the other 4.0 acres of the development. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend approval of the development proposal subject to conditions including: • Require that any park dedication be met in the form of a cash dedication. • Require that any trail dedication be met in the form of a cash dedication. WATER QUALITY RECOMMENDATIONS 1 This development should meet the City's water quality requirements through a combination of on-site ponding and cash dedication. • The stormwater pond should be constructed to treat 13.1 acres of the site area. It should contain a minimum wet-pond volume of 1.23 acre-feet and should have a minimum area of 0.43 acres. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench beginning at the normal water level, and an outlet skimmer according to City design standards. • In lieu of ponding to treat stormwater from 4.0 acres of the site, a cash dedication of $8,770.00 should be required. TREE PRESERVATION RECOMMENDATIONS: • To require that the applicant fulfillment tree preservation mitigation through the installation of fourteen (14) category B trees (or an equivalent combination of category A and/or category C trees). D Item: e! A~ ;,~tLs Location Map Attachment # i • LINJ~ 17 G D Ct- ! f op o" 0 i t ~ .wAAy~ 4 Sub ect Site e s 1 Fie PaHWA 10, h d. • ~ I a 14 11112 lie I ~ ~ I 1 I , mug ~T# as m 4v 1000 0 1000 2000 Feet Development/Developer: Cedar Villas Application: Prelim. Subdivision, Rezoning, CG Amendment, Prelim PD Case No.: 30-PS-12-07-01, 30-RZ-09-07-01, 30-CG-0407-01, 30-PD-03-07-01 Map Prepared using ERSI ArtVktw 3.1. Parcel base map data provided N by Dakota County Land Survey Department and Is current as of June 2001. City of Eagan THIS MAP 13 INTENDED FOR REFERENCE USE ONLY W E M I N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community Devolopro.nt Departeet not responsible for errors or omissions. Item: 'F-,2' Ctdo-r Q; &L xax Attachment # ?M\- - - - ~ - ~ - - ~ ~ Nor o,•a•E Jo•w t.H.ss.. Nos 11 ~ s +r r *`i I r. i _ " I d g' .6 II U - - _ ,I' 1 i ~ ~ _ ~1IB~I Nsc~aAt Rc d ! I'll ~YM I ' I • x s PRELIM. SITE PLAN 31 a$ •f > , i ~ Imo---~ Item: F' 3 ewer V.~`r~5 Attachment # 3 ?re~:~?. (co 1 owes • • ` \ z I I ~ I I 1 T~-G -1 1 ~~~I --';1 I I I ILI I ow Ned s?.000 IP 11 I t CIL PRELIM. 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LANDSCAPE PLAN f H ro f t I( sei~ e e ' t1 z lY. v Item: 2 n \ `\45 Attachment # CE 3 jig aNNp~oN!N •p ! aii 4i iF f aka ~ ~ fill N. dE a p" 8 S ~i s{ 4 e a! a a ~ a fpe a s=. e a a s ° i a a r did p i `id€ d4 a= Ea .dd ii d dd ° = ° dE d $3 ~2 id _a it's, a b a a'~ dd -q ad`st a E 1 1. a _t +l3 a as ~d i i-d i i ~~dQQi~d iei if i t i gg la a ! i= i g a~ € is 9 i Hail °~p = i diii9 € °g p dd a i~~! idi 1 i ! 81 tilt lie g1 d°i 1 a=i d ~dai it sa e t a sd 3 d ° id d i 1>i id d i a a a p at d a e °1 liia 3 a . d ~d~ ! ! td ` . d a. l i a ~e $ e ~i i1 deQ $a d= fix' e a~ 1 dd iii ~ n i d;6dgi t• i di aZ! ~ ! gg; d= ad a He i a , i 1e .d i€ 4a a ~ 4gi 1llJI a t tl : a igo: Q ii 1 1 i c p d 141 • l~ HIM 14' l=ia I i d _ ° LANDSCAPE DETAILS I NEE- 11 9 rr i11 I + 11 ill Y u Q < n~. i Item: .F-Z ~eao.r \J:\\& Attachment # En . I re.Q L rwteA-a Y`'1.:~;~l1~4i av~ Stots Highwoy No 77 (Csdor o $ AlnDot Right-.f P/ot No. 19-10 ® .14 i - 11 i I III 1 8 ' '--I~~" Ilil F=a I 1 III o, II I II ~ _ o I 1 U14= LUJUJ W ~Lj -UT T1 Y II A'. r i 1ill 111111 - - Nkols Rood - - - - - - - 11 - 1I I Q Z 444 ~.Y~ Z ZC z ex C) N 15 4 ~ ~ "PhIl! ~ is ~ T ~ y z I g i T, ? 12C if i > 1 I Ir > wQ TREE INVENTORY & MITIGATION Item: iF-,z i o at v ~5 Attachment #7 J lIx" i• f~ r f i t I S T znv } ZC.n • 1% ;am i mr- c• • i r 000000 *WHO 4f> . I MW Ild I if "I I I I' umh-- I 1 9 1- E FOUNDATION PLANTING DETAIL Agenda Item: F-3, Nicols Ridge Date: 6August. 14,2001 :Lj~ Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Location Map 2. Prelim. Plat 3. Site Plan 4. Grading Plan 5. Tree Preservation Plan pe Plan AGENDA ITEM: F-3, NICOLS RIDGE DEVELOPMENT TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Nicols Ridge development. BACKGROUND/HISTORY: Delta Development is proposing 269 unit townhome development. To accommodate the proposal, 26 acres will be redeveloped. The subject site is located along the east side of Beau D' Rue between Rahn Road and Nicols Roads. The majority of the existing development within the subject area dates back to the 1970's. There appears to be little relationship between the uses/buildings that have developed, particularly in the northern portion of the area. There are a couple of homes and several businesses. The site is part of the Cedar Grove Redevelopment Area. The development pattern on the site has been rather haphazard. It appears little investment has occurred over the years in most of the structures located in largest (northern) part of the site. The bulk of the site is characterized by older buildings, unimproved drive aisles and parking areas, and miscellaneous outdoor storage. The specific request is for a Rezoning from Community Shopping Center and Agriculture to Planned Development to allow a 269 unit townhome development and a Preliminary Subdivision (Nicols Ridge) to create 35 lots on approximately 26 acres located on the south side of Beau D' Rue Drive from the Cedarvale Highlands to Nicols Road, generally in the NE t/4 of Section 19. PARKS AND TRAILS DEDICATION: This development shall be responsible for a cash parks and trails dedication. 9 TREE PRESERVATION: A tree inventory submitted with this application indicates that there are three-hundred twenty- four (324) significant trees on site. Species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 15" 6"-24" 119 37% Elm 1491 12"-26" 64 20% Cottonwood 14" 12"-30" 61 19% Boxelder 14" 12"-36" 38 12% Pine/Spruce 10" 8"-18" 16 5% 298 92% The balance of the tree inventory is comprised of hackberry, maple, ironwood, and willow trees (average diameters of 8"-10"). The development as proposed will result in the removal of two-hundred one (201) significant trees (62.0 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, multiple-unit residential) is set at 47.5% of the total significant trees. With a proposed removal more than the allowable amount, there will be required tree mitigation for this proposal. This required tree mitigation calculates to one hundred sixty-two (162) category B trees (or an equivalent combination of category A and category C trees). DISCUSSION/EVALUATION: 1. Staff review of the submitted Tree Preservation plan shows an unacceptable placement of required tree protection fencing. A number of trees, intended to be preserved, are shown to be located outside of the area where tree protection fencing will ensure survival or have tree protection fencing placed too close to the tree location. According to the City of Eagan Tree Preservation Ordinance tree protection fencing shall be placed at the drip-line or at the perimeter of the critical root zone, whichever is greater, of significant trees to be preserved. A revised tree preservation plan shall be submitted with correctly placed tree protection fencing. 2. Staff review of the tree preservation plan and tree inventory indicates that tree # 266 (12" elm) will be preserved; actually this tree is shown to be located inside an area to be graded and should be considered to be removed. Also, tree #268 (18" cottonwood) is shown to be removed, when this tree appears to be located in a preserved area and should be considered to be preserved. WATER QUALITY/WETLANDS: This 26.5-acre development is proposed to be located in the City's A-watershed, and would not be associated with any priority waterbody, according to the City's water quality management plan. Because of the size of this development and the extent of its impervious cover, stormwater would need to be treated on-site to meet the City's water quality requirements. To meet the water quality requirements of the City, the developer proposes to direct runoff from 22.1 acres of the site to a treatment pond, which would be constructed in the north-central portion of the parcel. Stormwater from the remaining 4.4 acres of the site is proposed to drain into the existing stormwater system through off-site runoff. 10 The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of 40 percent, a minimum wet-pond volume of 2.07 acre-feet covering a minimum area of 0.63 acres would be needed to treat the stormwater generated by 22.1 acres of the development. The pond would need a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond would need to be consistent with City of Eagan standards. A cash dedication in lieu of ponding would be required for stormwater draining from the other 4.4 acres of the development. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend approval of the development proposal subject to conditions including: • Require that any park dedication be met in the form of a cash payment. • Require that any trail dedication be met in the form of a cash payment. WATER QUALITY RECOMMENDATIONS • This development should meet the City's water quality requirements through a combination of on-site ponding and cash dedication. • The stormwater pond should be constructed to treat 22.1 acres of the site area. It should contain a minimum wet-pond volume of 2.07 acre-feet and should have a minimum area of 0.63 acres. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench beginning at the normal water level, and an outlet skimmer according to City design standards. • In lieu of ponding to treat stormwater from 4.4 acres of the site, a cash dedication of $8,314.00 should be required. TREE PRESERVATION RECOMMENDATIONS • To require that the applicant submit a revised tree mitigation plan indicating: a. complete mitigation fulfillment through the installation of one-hundred sixty-two (162) category B trees (or an equivalent combination of category A and/or category C trees), b. Correct placement of tree protection fence, and c. Correct classification of removed versus preserved trees. • To require that Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. • To require that the applicant contact the City Forestry Division and set up a pre- construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. _ 12 Item: L 3 U~1:~o1s e Location Map # tom, 04 Sub ect Site i ? e 00 1 ® o • ® m ~ • ae o ~ o ~ oo ~ , E ff%jLAA 2 law"161, 4WD 1000 0 1000 2000 Feet Development/Developer. Nicols Ridge-Delta Development, Inc. Application: Prelim. Subdivision, Rezoning, Prelim. PD. Case No.: 19-PS-14-07-01, 19-RZ-10-07-01, 19-PD-04-07-01 Map prepared using ERSI ArcVlaw 3.1. parch bass rep data provided N by Dakota County Land Survey Department and is current as of dune 2001. 4111tity of Eagan THIS MAP 18 INTENDED FOR REFERENCE USE ONLY W E MINNESOTA The City of Eagan and Dakota County do not guarantee the accuracy of this Information and an S Commensally Development Department not responsible for errors or omissions. Item: Attachment # r -a III ° - a- -i .L + s . '```r ' iE; c, 1 Oil] ~ i Y _ ? ? I • ? n +r x ? ss;aaalaaEFAaa $ ° ^ +y g v~...Y _ . ry e X oar. EBEBEE~~55~i1Cb~ V• Y~ ~ ~ C x. I ~1 1~ ~~f= 9-- i t-A .:MM 19-01, 1 $ > _ i till x ~~o n 1 - OLD MIN 17LUCr es=c es. I u. O PJULrMINdRY PLAP l+ uw""'=„'"j w eeere n n HEDLUND, m y s oa La! aa9dLOrnNr D =2 C- J• fury w u! elil .e! eeao J7. ¦ ~a Item: F-3~ ~3;(o\s Attachment # 3 . S;-ve.- '\o I T I C ! X1111111I IN, 11 111 ligi 1~ •I\~ ~ti \ iii / 'j_~ i , ; ;t• ;.ice r - ---7 \ , r 5 ` a~~sal'ae~ip~a 9 ' j{tFapPFFFY~~+F ? ~ Ss~i11~441~4bb~~~~s3~`~e1 E @@ @ gig Igg ' iK Y1 O :::be r!E e s s. pp i Caa$$ q_t~CFP{t ~r w - lb gqrppx: ~ ~ h NICOLS 1VDCZ m•e•••• ..w ..w w . PPJLugzNA1tr SIT: PLAN MEDLUND DZLTA DAYZLOPYVNT fief ew.... m. e (uijN-woo re°~... Uy f+l a Ulu rs (wq wf-ww .4 m w i• Item: Y - - - Attachment# a.-n % I i+L r fl 3 ji C, j S Y -_I •"'-=611°1 i '1 77777 i I \ \y =Q; fill ~ ~ `2 bR<ba F O Q ~ per' M A ~ ~ ¢gs@"t tF~'@ Nlcocs Rmca • M.r 1 PRILIAILVARY GRADING PLAN ..^".w. i : u> ; HEDLUND a DarA DavrLoP.VzNr "M ft 0. 2- a w~"`"s (u+IM~ ~im M DOU11' Dw.r c n. ~N» T Jill Item: i9 i $ p_b Attachment # 5• TftL -J Ir ` ' n s 8~l~ ~----t1' `ts.~; g lei _ Z yE~ ~ • ~ ~ p j I 'v;'._.. ~M~''d•; , 11,1 , $ . S. i t _ a;~Y 1, ~~~'ll~~ ~ yl t ~E~ 1 _ _ ~ J • x.41 Yj, ` . O ~~I i N N ' y ; gay < la iw • r ` ` jl. r r•- +c': jJ•!~ t hl1nr i.'b ~ 1', il```~,` Y i I 41. 1~ 16. :F a ~LI~{/In: /1f ,y yG1-.y,`I J •`\\•\r,`'.K~ Y+-1,.~.\\ 11 or, "r 47 w ~ '-'-+°S'P=~=_' ;..rte' i. - C~•_i*.', A 1 ` I r. •r y I I ~'i ELI E y k G O . ~ N N NICOLS RIDGd @~'~ ~'M w TRdI PR6SddI/fION PLN a~ y'• y HEDLUND "M'~ DiLTI DdVdLOPYdNT V~ Jp1"'"r Item: F-3) IBS; co _ Attachment # r yt ec`r x 1'~' ;qq att ql E~m t RiYli vi, a v f Y4' T f r . ~L^ ~y ,amp,. .e ? i ate` ~ kt- ~ ,y ? 91 I F I ? ? \ L SDI 3 C9115SIM1111 T c 91 (iii;? ;1p4 Er' (Ere t {PPE ' N x w L d Dm fffIf111111ff rtt tit #f1f (IF of 11 111 + tj fit o • O O O LA i i1~ ~r{ 1~' /i{ 1~ [ 't P a ki4 4R 9~ n s NQ aq. i!y o° o l ~4~ 3 1 { f i ` A w A 8 ~ yoga ~ 3 s a `s * ~ flftf f tF1;~ 4tr i e¢; (F E =e III i y {g 3 * ef¢eeeeecYYece b$YY ~s' i's; s" 3i .1~' j rrrrrrrr::rrrr !!t F: F!! ! k CM Q N/COLS RLOCd PRZLLVLVARY LA.VDSCAPI PLAY HEDLUND eaeos„o `°NM„"'~ - DILTA DlVZLOPYINT 1 acnacew ' ,-4 -_w° p ' " . l aet e.rw. o,..r ~~1 rSeeu wea ,.-..`_w .r- ew.. awwwu ee.t3 a w1,1 .m-awo u n Date: August 20, 2001 Agenda Item: G-1; Skate Park Update Action X { Information City of Eagan Attachments Parks and Recreation MEMO AGENDA ITEM: G-1; SKATE PARK UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS I ITEM DESCRIPTION: Update on the progress of the Skate Park project, including the results of the recent teen workshop to determine rules of use. BACKGROUND At the regular meeting of July 16, 2001, the APrC recommended for approval of a skate park. Recommendations included approving the budget set forth by EFA/ Landscape Structures, siting the park at Goat Hill for the remainder of the 2001 season, and working with the teens to establish the rules of use. PROGRESS The City Council approved the project on July 17, 2001 at their regular meeting. Staff ordered the equipment as approved on July 18, 2001. The skate park equipment is expected to arrive in approximately 5 to 6 weeks. Parks Maintenance staff will chiefly be responsible for the assembly and maintenance of the equipment. On August 1, 2001, the teens that participated in the design workshop were invited to return to help staff compile recommended rules of use for the skate park. The teens met for approximately an hour. There was only one main area of debate- whether to allow scooters to use the park when skateboarders and in-line skaters were there. They eventually reached a compromise- to let them in for the remainder of the 2001 season on a trial basis, and revisit this issue. DISCUSSION Rules were examined from several area skate parks in the area to give the teens an example of what other parks are doing. The teens discussed these, determining if they were "worth it" and in some cases whether they were enforceable without staff present. Staff introduced some rules which are consistently found in other skate parks and are recommended to the APrC for inclusion, such as: 1) Helmets are strongly recommended 2) No alcohol, tobacco of any kind, or illegal drug use 13 The teens came up with a number of recommendations: 1) Pads and other protective gear recommended. 2) The City is not responsible for lost, stolen, or damaged items. 3) No food, beverage, or gum on the skate pad. 4) No graffiti, vandalism, or littering. 5) No bikes. 6) No motorized vehicles. 7) Observers and others not skating are to stay off the skate pad. 8) Age limit- 8 years and up (or wording for ability level) 9) Do not crowd the ramps- (or Only 2 or 3 People in the Half Pipe at a time). Signs will be ordered upon action by the Commission. Superintendent of Parks Paul Olson has stated that signage will cost approximately $400. Staff would like to have the rules posted when the skate park opens so rules of operation are clear to park users from the start. ALTERNATIVES FOR COMMISSION CONSIDERATION 1) Accept the rules for use of the skate park as suggested by staff and the teens. 2) Accept some of the rules for use of the skate park as suggested by staff and teens. 3) Add to the suggested rules. 4) Other. ilk Date: August 20, 2001 Agenda Item: G-2; Winter Program Update Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Winter Facility Distribution 2. 3. AGENDA ITEM: G-2; WINTER PROGRAM OPTIONS TO: ADVISORY PARKS COMMISSION PREPARED BY: CATHY BOLDUC, RECREATION & EVENTS SUPERVISOR ITEM OVERVIEW: Following the Recreation Sub Committee meeting, staff has prepared a recommendation for improvements to the 2001-2002 outdoor winter facility program. BACKGROUND/HISTORY: As is customary with larger recreation programs, recreation staff has closely reviewed the outdoor winter facilities program. In July, several options were presented to the Advisory Parks Commission for suggestions and feedback regarding the efficiency of this program. At that time the Advisory Parks Commission referred the inquiry to the Recreation Sub Committee, which then met during the second week of August. The following information reflects the discussion and subsequent recommendation for the 2001-2002 outdoor winter facility operation. ANALYSIS: The original options for changes included further limiting the hours at selected sites, closure of a site or sites, shortening the length of the season, making no changes, reducing the number of flooding and cleaning practices or a hybrid of all options. Based on the Recreation Sub Committee meeting, the following changes are recommended for improving the efficiency and effectiveness of the winter program while impacting the public's impression of the program in the least possible way. Recommended Actions: > Discontinue rental of a trailer used for a warming facility at Woodhaven. ? Reassign Woodhaven to a Class C facility and use the timers currently in place. ? Reduce surface cleanings by one, eliminating the Friday evening routine. ? Standardize the operation hours for the Class B sites. > Discontinue maintenance practices at one or more of the Class C sites. DISCUSSION/EVALUATION: TRAILER RENTAL: Currently Parks Maintenance spends approximately $1,000 each season to rent the trailer needed for staff at Woodhaven. In the 2000-01 season, this site was not opened due to staffing limitations. Recreation and Maintenance staff reported no inquiries or complaints in response to the action. Financial savings include the rental cost of approximately $1,000.00. CLASS C DESIGNATION FOR WOODHAVEN: Woodhaven is a good candidate to designate as a Class C site. Without a trailer for seasonal staff, savings would be approximately $297.00 per week or $2,673.00 over a nine-week season. Class C designation still allows skating at the site with continued flooding and surface maintenance by Parks staff and timers on the lights that visitors can use during designated skating times. REDUCE SURFACE MAINTENANCE BY ONE: In previous years Park Maintenance has flooded and swept sites seven times each week, once per day on Mondays through Thursdays, Friday mornings, Friday evenings, and Saturday. Minimal ice use on Friday afternoons and evenings suggests that one visit on Friday would be sufficient when followed by the Saturday maintenance. The resulting savings, primarily in overtime pay to maintenance staff, would total approximately $2,700.00 for a nine-week season. This reduction does not affect any snow removal practices. STANDARDIZE HOURS FOR CLASS B SITES: Class B sites are currently split into two sets of operation hours. All Class B sites have identical hours on Monday through Friday. However, during the weekends two sites are open on Saturdays from 10 am to 9:00 p.m. and noon to 8:00 p.m. on Sundays. The other three sites have hours from noon to 5:00 p.m. on Saturdays and Sundays. When originally implemented, the goal was to offer longer skating periods for the more frequently used sites. With the addition of two indoor sheets of ice and other community rinks the demand on Class B sites has diminished. In changing with the community, the resulting recommendation would establish skating hours of noon to 5:00 p.m. on Saturdays and Sundays at all Class B sites. In addition to simplifying operating hours for the public, staff wages of $6.75 an hour would save nine hours each week or $547.00 during the course of a nine-week season. In turn, this would require Class B site skaters to go to a Class A site before noon on Saturdays and after 5:00 p.m. on Saturdays and Sundays. DISCONTINUE MAINTENANCE AT ONE OR MORE CLASS C STIES: There are five Class C sites that Park Maintenance floods and maintains throughout the winter season. They do not have staff and use only security lights for evening illumination. A precise dollar figure is not associated with this option; however, general savings would be realized in resources including Parks staff, equipment and water supplies. The primary candidates for this option are Evergreen and Country Home Parks due to their minimal use. Evergreen Park is relatively close to Clear Water Park, a Class A site for figure skating only and Country Home Park is near Highview Park, a Class C site, and Pilot Knob Park, a Class B site. The discontinued maintenance of Country Home and Evergreen would require participants to either go a further distance or cross Pilot Knob Road in order to get to a rink for skating. ALTERNATIVES FOR COMMISSION CONSIDERATION: Based on the recommendations of the Recreation Sub Committee, the Advisory Parks Commission is asked to consider the following alternatives: 1. Approval of the recommended changes as presented, 2. Approval of changes with amendments, or 3. Continue the winter facility operation as has been done in previous years without any changes. IV Item: (T - t.4Y, r o~J ~?K Attachment # C-5 Wmter 1 FacMq Site 1ff el .16 10 .s r t 71 * ~ 1. ft~~.`i`. - r••~.ti Er• . I- r j e .6 e~ r'r;rtF ,r~ S'• r IF F .:ter K , _ j• ``ei ry+ a q.~ i k ra 1-0 JL Class A Sites Bridle Ridge, Clearwater, Goat Hill, Quarry, Rahn, Sky Hill, Trapp Farm Parks Class B Sites Carnelian, Lexington, Pilot Knob, Ridgecliff, and Woodhaven Parks Class C Sites Bur Oaks, Country Home, Evergreen, Highview and Slater Acres Parks Date: August 20, 2001 Agenda Item: H-1; Heat Index Policy Action City of Eagan Information X Parks and Recreation MEMO Attachments X I. Eagan Parks and Recreation employee training info. 2. MSHSL competition index AGENDA ITEM: H-1; HEAT INDEX POLICY TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Consideration of heat index cancellation policy. BACKGROUND/HISTORY: The tragic death of Korey Stringer has brought attention to what precautions should be taken while participating in sports and recreational activities during extreme weather conditions. ISSUE: The recent tragedy raises the question as to whether or not Eagan Parks and Recreation should cancel programs and / or close facilities based on the heat index, similar in fashion to making decisions based on winter temperatures and wind-chill factors. Eagan Parks and Recreation has guidelines for the closure of facilities and cancellation of programs that take place during the winter months. Cancellation of activities and closure of facilities during warmer seasons generally relate to rain or other threatening storm conditions, or to field conditions. Experience suggests that participants are understanding of cancellations and facility closure during the winter months, but cancellations during the warmer season gets much more scrutiny and non-compliance. While the activity may be cancelled, the facilities used for athletics.and recreation in the summer are difficult to physically close and prevent activity. Staff has researched how other sports and recreation organizations are managing the issue of heat related illness. The research found: • Other Park and Recreation programs are also reviewing this issue. • Athletic programs at all levels are reviewing the topic. • The Minnesota State High School League has developed a "competition index" for heat and cold weather related conditions that they follow for athlete's practices and games. (See attachment A). • Eagan Parks and Recreation covers the topic of heat stroke and heat exhaustion as part of their orientation of seasonal employees. (See Attachment B). • The National Youth Sports Coaches Association makes information available related to heat index charts and recommended precautions and steps for treatment as part of their coaches training. The research seems to suggest that most leading organizations are taking steps to assure the proper understanding and awareness of the dangers of heat related illness. OPTIONS FOR CONSIDERATION: Consideration should be given to what Eagan Park and Recreation should adopt for program policy and to what extent the department is responsible for cancellation of other programs utilizing Eagan facilities. The following outlines some policy considerations and the challenges posed: • Training and education of program staff and participants. Challenge: Difficult to ensure follow through and concern of the user group. (Training and follow through of department staff is manageable). • Consideration of contingency plans to alter the activity: Challenge: Some activities may not be able to be altered. Cancellation or postponement may be the only alternative a times. • Adequate communication means of the cancellation: Challenge: Heat index may increase or peak during the activity or to close to adequate time to inform participants. • Adopt an "activity index" to use as a standard guide: Challenge: This information may not be able to be determined in the field. • Recommend adoption of guidelines for use by the organized user groups of Eagan facilities. Challenge: Difficult to ensure follow through and concern. • Close facilities: Challenge: Difficult to physically close and enforce. Difficult to timely communicate. ALTERNATIVES FOR COMMISSION CONSIDERATION: Staff is requesting APrC direction on this topic. v. . •v.a.e 7"'' rlsT TII'"'! - • . :7 C; ti, toward you with an upward-and-inward; s 4. This procedure should be administered Item: forced out. Attachment # HEATSTROKE AND HEAT - EXHASTION r. Exposure to high temperatures may lead either to excessive fluid loss and heat exhaustion or heatstroke: ' Common sense is the best preventive; strenuous exertion in a very hot environment and insulating clothing should be avoided, and an adequate fluid intake is important. Heat Exhaustion Symptoms: Because of excessive fluid loss, this disorder gives adequate warning by increasing fatigue, weakness, anxiety, and drenching sweats, slow pulse, cold, pale, clammy skin; and disorientation. Fainting is a mild form of heat exhaustion and is caused by standing a long time in a hot environment. Heat exhaustion is more difficult to diagnose than heatstroke, but is easier to treat. Treatment: The patient should be placed flat or with their head slightly down. When they start responding, small amounts of sugar water should be given. Heatstroke (Sunstroke) Treatment: Measures must be instituted immediately: 1. Cool the body of a heatstroke :victim immediately. Call 9-1-1. 2. If possible, put him in cool water; wrap him in cool wet clothes; or sponge his skin with cool water, rubbing alcohol, ice, or cold packs. 3. Once the victim's temperature drops to about 101 F, you may lay him in the " . recovery position in a cool room. ' .L 4. If the temperature begins to rise again, you will need to repeat the cooling- process. 5. If he/she is able to drink, you may give him some water. 6. DO NOT GIVE A HEATSTROKE VICTIM ANY KIND OF, . MEDICATION. . 7. You should watch for signs of shock while waiting for medical attention. . ; - _ n. - iz- {k..:6 ez,` .`:t. 'r---'- C-- . . ~ti, ::~19::i :iii CONVULSIONS` q.a..t,•:-! +~!t•~^? x.177+5 1 tC.^:'S;I .r'{rO:,~r: za"~' :i':!v i 3ri oi:i O3 A convulsion (violent, involuntary contraction or muscle spasm) can be caused by epilepsy'~or'i??'0 sudden illness. Convulsion, or seizures, are not. likely toicausesdeath unless rthevictim topos breathing ~~The victim'should be checked by medical persoririel. 1i"1el1,1 ^^t vito!: `fd :7 Mi:- uffO7 4'pdr i Jr.-b+r 'rtl'1uoii do-von-3 + •ti Soli ob ?4 boa .Ze?OtD1ib9?7%~~ii~zri% . SYMPTOMS: 1 :'.victim s'muscles become stiff:dnd'har`d,-followed by'jerking mov'er`rient's;t+OT`i-'•t'Ii' Ct1A .i-'lib=2' may bite his tonaue or -stopbreathtna-'b- t ( 2 Item: t,~- Attachment # Z , MS SZ. Calms NORDIC SKI RACING, BOY 2000-2001 Nor Skiing Season COMPETITION too INDEX Review FOR 90 3 , . ALPINE SKIIN HEAT to BOYS 2000-2001 Bo AM PwAmbmTanporuc Alpine Skiing Wow ftvWAUVw. tasarc asp,~.c~, y . Season Revie cl, rwrwd~ r.,~ 4O LOW RISK 30 SAFER NGE - r = 20 65 70 73 :80 *5 90 93 100 -temperature (Ambient F >tate High School League Page 2 of 2 COLD 94.0 3iCEi.tNi POPE: 130 tl-i•df @ Ata AetMV st *V F er a -W Wind ChM i3 xK, r } ~ . •arFrlpateIW2dCW a - r .ds L c w are Rxwu &A rat6arnefn t nMNe as .20 -10 0 10 20 30 40 -W F CIA - Tcmpcraturc (Ambicnt F°) IMA,e# - - - - - - - - - - - - - - - Date: August 20, 2001 Agenda item: h.2 Action Information X City of Eagan Attachments X 2001 the schedule Parks and Recreation MEMO AGENDA ITEM: H-2; SPECIAL EVENT / TOURNAMENT FEE CONSIDERATION TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Requests for use of Eagan Facilities by non-resident groups for the purpose of hosting special events / tournaments has become more prevalent. Consideration of our existing fee structure and related nolicies should he revisited. BACKGROUND/HISTORY: Eagan facilities are host to numerous special events / tournaments throughout the summer months. Historically local youth athletic groups or Park and Recreation program personnel organize these tournaments. An increase in requests for use of Eagan facilities (primarily the soccer fields) by groups that have no local affiliation with Eagan has increased this summer. ANALYSIS: While it may be satisfying to have groups desire facilities due in part to their quality condition, the ability to keep them in condition becomes a factor and is of concern. Currently the following points are considered when determining the issuance of a permit for special events / tournament requests: - Are there any scheduling conflicts associated with the venue being considered? - Are the required personnel available? - Are the fields in condition to sustain the use? - Size of the event? (Number of teams, expected spectators) - What changes or needs does the use require of the existing field set up? Staff has become curious as to why have we observed an increase in requests. It is believed that for one, our facilities are popular due to their condition. Our fees are reviewed annually. They have not increased since 1999. Staff has researched what other communities are observing and what their fees and policies are. A sampling of inquires resulted in the following: Community / Organization Non- Resident rate Damage deposit Eagan $75 per field per day. Plus a $150 $55 building fee and other costs considerations TBD. Plymouth Does not allocate to non- res. Eden Prairie Does not allocate to non-res. Apple Valley $35 per field per day $150 U of M Recreational Sports $30 per field per hour $250 ISD 196 Schools $30 or $50 field / per day $150 19 Fort Snelling Polo Grounds $26 per field per 2hour block $200 National Sports Center / Blaine $250 per field per day $250 DISCUSSION/EVALUATION: In addition to the considerations of field availability, field conditions and demand on personnel, the following is a listing of other considerations that may influence the use determination and associated costs: - Labor and material costs required for set up. - Parking. Expected attendance. Scope of the event. Are they offering concessions, need extra tables, seating, using tents, etc. Adequacy of available restrooms or portable toilets. Does the use require additional field layout requirements i.e., additional lines, different layout, etc. What are the risks associated with the use. Such as cost considerations to repair if needed, and authority / ability to cancel. Another question to consider is, what legal extent does the city have to support a denial based solely on non-residency. One positive consideration for use by outside groups is the potential for economic benefit to the community. (Restaurants, hotels, etc.) These considerations can be determined by staff on a case by case basis and would come in addition to the original permit fee. ALTERNATIVES FOR COMMISSION CONSIDERATION: Staff is seeking input and direction from the APrC with considering a change in policy for non resident groups and what fees are required. To Item: N.2 T'cla SP. 2001 FEE SCHEDULE Aehment #~A~ Parks and Recreation Charges * The following facility rental fees are subject to 6.5% State sales tax, and require a $150.00 damage deposit payable at the time of registration. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge - with only the requirement of a $300.00 damage deposit per school building that schedules use of any Park Shelters or Pavilions. 2000 PROPOSED 2001 NON FACILITY RESIDENTS RESIDNON ENTS RESIDENTS Trapp Farm, Thomas Lake and Blackhawk Park pavilions: • All day rental (10am - lOpm) $100.00 $120.00 Same Same • Half-day rental (10a m- 4 pin, or 5-10 pm) 70.00 90.00 • Blackhawk kitchen 30.00 30.00 Enclosed park shelter buildings: • All day rental (10am -10pm) $100.00 $120.00 Same Same • Half-day rental (10am-4pm, or 5-lOpm) 70.00 90.00 Tennis Courts $2/court/hour $2/cour/hour Same Same Athletic facilities/shelters: • Fields - youth tournaments (per field per day) $35.00 45.00 • Fields - all other users (per field per day) 55.00 75.00 Same Same • Lights, if required (per field per hour) 30.00 30.00 • Building cleaning (per day) 55.00 55.00 Community Room - City Hall (NOTE: after hours rental is 2-hour minimum): • Youth groups (8am - 4:30 pm) Deposit only N/A • Youth groups - after hours (per hour) 9.00 N/A • Local civic groups (8am - 4:30 pm) Deposit only N/A • Local civic groups - after hours (per hour) 20.00 N/A Same Same • Other citizen groups 20.00 50.00 -Per hour rental 200.00 350.00 -Maximum one-day rental • For profit organizations 50.00 50.00 -Per hour rental 350.00 350.00 -Maximum one-day rental The following charges are subject to 6.5% State sales tax: Same Same Sunshelters (per day) $30.00 $50.00 Same Same Picnic kit: • 3 items 7.00+$50 10.00+$50 Same Same • Each additional item deposit deposit 3.00 5.00 Chuckwagon grill (per day) 30.00 50.00 Same Same Canopy (per day) 55.00 75.00 Same Same Extra picnic tables 25.00 N/A Same Same Athletic Facilities Same Same • Restrooms/bases/chalking (per reservation) 30.00 50.00 Trapp Farm reserved tubing facility: • 1-25 people (per hour rate) 25.00 45.00 Same Same • Each add' l > 25 (per person per hour) 1.00 1.00 (Note: maximum capacity is 100 people) Field/facility maintenance fees: • Traveling youth teams (per team) 70.00 N/A 175.00 N/A Same Same • Adult - up to 9 games (per team) • Adult - more than 9 games (per team) 325.00 N/A Concessions permit (maximum of 3) 215.00 N/A Same Same G:Jeff/2001 fee schedule Date: August 20, 2001 Agenda Item: H-3; Council Request Action X City of Eagan Information Pates and Recreation MEMO Attachments AGENDA ITEM: H-3; COUNCIL REQUEST- CENTRAL PARK WINTER WARMING FACILITY TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARK AND RECREATION ITEM OVERVIEW: The City Council has asked the commission to consider the construction of a warming facility for the proposed central park skating facility BACKGROUND/HISTORY: The Central Park Master Plan identifies a small seasonal shelter that could be used for a warming facility to the skating area. The structure is identified as a future item, not included in the first phase budget. The question was raised if the Commission would consider a recommendation to the Council as to whether the facility should be done now, with funding coming from the Park Site Fund. The Commission previously recommend that the five year CIP provide for general park enhancements at Central Park in the year 2004 ANALYSIS: No specific design has been developed for a warming facility within Central Park, although a general location has been identified. A cost projection was previously done at $50,000. However, there was no identifiable program developed as to size or other requirements to arrive at this number. Consequently staff would suggest that the Commission consider that a cost figure would have to be defined only after there has been additional work on identifying the structures needs. DISCUSSION/EVALUATION: It would appear that there are funds identified for the Central Park, and as the Commission will see later in the agenda, Park Dedication funds for this year have exceeded expectations. A strong case can be made for construction of the warming house in concert with the construction of the community center; less disruption in the future to the site. A case can also be made for waiting; there is more than enough happening currently on the site and having too many contractors on site at the same time may cause some "getting in the way." ALTERNATIVES FOR COMMISSION CONSIDERATION: The Commission is asked to consider the funding of a warming house from the Park Site Fund and whether the timing of the facility should coincide with the community center. 2~ Date: August 10, 2001 Agenda Item: J-2,PARK SITE FUND UPDATE Action City of Eagan Information x Parks and Recreation MEMO Attachments AGENDA ITEM: -2, PARK SITE FUND UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: PAUL OLSON, SUPERINTENDENT OF PARKS ITEM OVERVIEW: Review of the financial status of the Park Site Fund BACKGROUND/HISTORY: The Park Commission has requested that staff provide a regular update of the financial status of the Park Site Fund. The Park Site Fund is the primary source of funding for park improvement and development projects. Funds are derived primarily from payments made by developers in lieu of a park land dedication. The information is intended to serve as a resource when issues pertaining to potential expenditures are brought to the Commission. ANALYSIS: The Park Site Fund is a very active, fluid account. Many projects require multiple payments to a variety of vendors over an extended period of time while the timing of revenues is determined by the approval of developments. For the purpose of this update, financial data has been summarized in a simplified format. Outstanding expenditures for ongoing projects have not been included in the balance calculation. FUND BALANCE as of January 1, 2001 (incl. interest) = $2,192,039 ACTIVITY JANUARY 1.2001 to JULY 30,2001 REVENUES = $538,305 EXPENDITURES = $115,469 NET = $422,836 FUND BALANCE as of July 30, 2001 (not incl. interest) =$2,614,875 (Notes; interest calculations are not made until year end, the estimated cost of 2001 projects is $360,000) DISCUSSION/EVALUATION: It now appears that the year end fund balance will exceed the original projections. Staff will continue to work towards the completion of the projects identified in the 2001 Capital 2Z- Improvement Plan (CIP). It is recommended that no changes be made to the CIP until the regular annual review is undertaken in early 2002. At such time, revisions that take the final 2001 balance into account can be made. Staff will continue to provide the Commission with regular updates. ALTERNATIVES FOR COMMISSION CONSIDERATION: This data is being provided for informational purposes. No action is requires at this time. Date: August 20, 2001 Agenda Item: J-3; Wetland Conservation Recommendations City of Eagan Action X Parks and Recreation MEMO Information L_J Attachments AGENDA ITEM: J-3; WETLAND CONSERVATION RECOMMENDATIONS TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR I ITEM OVERVIEW: Recommend City Council to: 1) certify that six individual wetland projects associated with flood mitigation are exempt from replacement requirement and 2) replace wetland excavation impact for Fish Lake alum-dosing operation by withdrawing wetland banking credits. BACKGROUND/HISTORY: The Minnesota Wetland Conservation Act of 1991 requires persons or entities proposing to impact a wetland by draining, excavating (wetland types 3, 4, or 5 only), or filling first, to attempt to avoid the impact; second, to attempt to minimize the impact; and finally, to replace any impacted area with another wetland of at least equal function or value. For non-public-water wetlands, local government units administer the WCA with oversight by the Board of Water and Soil Resources. For public-water wetlands, the Minnesota Department of Natural Resources (MDNR) administers its Public Waters Work Permit Program inside wetland boundaries. MDNR conservation officers and other peace officers enforce the WCA. Federal authority through Section 404 of the Clean Water Act also may apply to impacts of wetlands within the city, but only if the Corps of Engineers determines the wetlands to be associated with federal navigable waters. Flood mitigation prgjects Certain projects are exempt from the replacement plan requirement of the WCA. One such exemption (i.e., #6, utilities; public works) allows placement, maintenance, repair, enhancement, or replacement of public works projects if. 1) the impacts on wetland hydroponic and biological characteristics have been avoided and minimized to the extent possible; and 2) the project modifies or alters less than '/2 acre of wetlands. Since the 2000 super storm, the City has been exploring solutions to flooding problems. Fish Lake alum-dosing operation In 1998, the City built an experimental alum-dosing facility between Hurley Lake and Fish Lake as part of a federal-state Clean Water Partnership. The facility adds to a stormwater force main aluminum sulfate (alum), which reacts to form aluminum hydroxide that attracts phosphorus in the stormwater before it enters Fish Lake. The phosphorus is thus rendered unavailable to algae that impair water quality, but the aluminum hydroxide accumulates as sediment in a wetland (JP-47) upstream of the lake. So much aluminum hydroxide has accumulated in JP-47-especially after 2000 when the City experimentally increased the 2y alum-dose sevenfold-hat the City did not operate the facility in 2001 because there is minimal accumulation volume remaining. For the City to maintain its highest priority classification of Fish Lake, a long-term strategy is needed to effectively operate and maintain the alum-dosing facility and JP-47. Consistent with this long-term perspective and following the Advisory Parks Commission's recommendation, the City Council reclassified JP-47 from Class IV (Wildlife Habitat) to Class VI (Sediment Basin) in April 2001. ANALYSIS: Flood mitigation projects The City is developing flood mitigation projects in six (6) separate wetlands, all under WCA jurisdiction. All six projects impact less than '/z acre of wetland and can be exempted from the WCA replacement requirement through Exemption #6. Three of the projects would excavate wetlands, two projects would drain wetlands, and one project would excavate and drain wetlands. In five other wetland basins, the City is developing flood mitigation projects that require protected waters permits be obtained from the MDNR. Fish Lake alum-dosing operation City Water Resources staff is proposing to improve the sediment-accumulation capabilities of JP-47-which is under WCA jurisdiction-by excavating not only accumulated aluminum hydroxide but also as much additional wetland soil as possible. An estimated 900 cubic yards of material would be excavated from up to 0.92 acres of wetland. DISCUSSION/EVALUATION: In 1994, Eagan City Council adopted Resolution Number 94.18 officially recognizing its previous acceptance of responsibility as the WCA local government unit. Thus, all subject wetland projects are under City of Eagan jurisdiction. As such, City Council must make formal decisions and publicly notice these decisions. The Corps of Engineers almost assuredly will waive its Section 404 authority over all subject projects. WCA recommendations should occur so that LGU decisions, state and federal oversight, and public review can take place in a timely fashion. As a matter of state law, the City is required to follow the same procedures as any other person or entity regarding wetland impacts and replacement. As an advisory body, it is appropriate for the Advisory Parks Commission (APrC) to make recommendations to the City Council relating to wetlands in Eagan. The City Council will take up APrC recommendations on this agenda item at tomorrow's (August 21, 2001) meeting. Flood mitigation projects No additional considerations are noteworthy. Fish Lake alum-dosing operation According to WCA rules, the City is not required to mitigate the impact of excavating sediment that has accumulated via the stormwater system (i.e., the dosing operation) because this excavation would be a maintenance activity. However, excavating an additional (maximum) amount of sediment requires a replacement plan. Because WCA rules require replacement of wetland impacts on a 2:1 basis, the City would therefore be responsible for up to 1.88 acres of wetland mitigation. Because there is no known area in which to create 1.88 acres of replacement wetland, the City could withdraw its remaining 1.88 of wetland banking 25 credits for this mitigation. The City Council decided to withdraw 1.62 acres from its 3.5-acre wetland bank to mitigate for impacts associated with the Central Park project, leaving 1.88 banking acres available for future use. ALTERNATIVES FOR COMMISSION CONSIDERATION: Flood mitigation projects Recommend City Council to certify that six individual wetland projects associated with flood mitigation are exempt from replacement requirement. Fish Lake alum-dosing operation Recommend City Council to replace excavation impact of JP-47 for Fish Lake alum-dosing operation by withdrawing the City's remaining 1.88 acres of wetland banking credits. Recommend City Council to direct lesser excavation of JP-47 and withdrawing fewer than wetland banking credits. Recommend City Council to direct the indefinite suspension of the Fish Lake alum-dosing operation until other operation and maintenance alternatives are explored. 2 Ken Vraa From: Teresa Pojman Sent: Wednesday, July 25, 2001 10:42 AM 3: Ken Vraa; Paul Graham subject: FW: Parks & Rec'Thank You" -----Original Message----- From: Ruhnke, Michael To: 'webmaster@ci.eagan.mn.us' Sent: 7/25/2001 10:14 AM Subject: Parks & Rec "Thank You" Just a quick note to say thanks to the P & R dept, the grounds crews, & especially Kellie - who was our park attendant yesterday (7/24) Walnut Hill. We had a company outing with about 40 people, & I was very impressed & pleased with the condition of the park & the treatment by the P & R employees. I arrived prior to our reservation time to set up food, etc - & was treated to the sight of a very busy crew "dressing up" the park. Kellie pleasantly assisted with setup options, handled all of our requests, and even took the time to stop back & see how things were going. What a wonderful luxury to have facilities & personnel that are top-notch! Thank you, Michael Ruhnke West Group Account Services Manager 51.687.6645 e-mail: michael.ruhnke@westgroup.com 1 Welcome to The World of Paul Hurley 14699 Coachman Court. Prior Lake. MN 55372. 952.447.7012 Sonya Rippe Sports Program Supervisor City of Eagan Parks & Recreation 3830 Pilot Knob Road Eagan, MN 55122 Dear Sonya, I find that the Softball League Evaluation sheet does not allow me to express what a wonderful job that I think that you and the Parks & Recreation Department do. I have been playing softball for over 25 years. I have played in different cities and had a chance to see many softball fields and I feel that Eagan has not only the nicest run program but also takes great care of the fields. I started playing in Eagan in 1988 just about when the Northview fields were opened, at the time I believe John Oyanagi ran the program. When he moved on I was a little worried that the next person would not be able to continue the high quality job that John had done. I worried that the communication with the new director would not be as good (after all, softball players are not very easy to deal with. Well lets face it, some are real buttheads with an ego to match) but I digress, anyway you have continued the high quality softball program that we have become accustomed to, for that I thank you. The grounds crew have kept the fields in great condition all these years, thank you. The bathrooms have always been clean and well stocked, thank you very much! In all it has been a great joy playing at the fields in Eagan, it is obvious that all of you take great pride in your jobs and I am happy to let you know that it does not go unnoticed. I look forward to many more years of softball in Eagan. qHM"ain to all of you, Paul urley Owner Blackhawk, Inc. cc: Pat Awada Eagan City Council parks 8z recreation MEMO city of eagan TO: Tom Hedges, City Administrator CC: Ken Vraa, Director of Parks and Recreation, Mike Ridley, Senior Planner Tom Colbert, Public Works Director Eric Macbeth, Water Resources Director Gregg Hove, City Forester Paul Olson, Parks Superintendent FROM: Beth Wielde, Research & Special Projects, Parks and Recreatio DATE: July 20, 2001 SUBJECT: Advisory Commission Action, July 16, 2001 Regular Meeting The following issues were brought before the Advisory Parks Commission during their regular meeting on July 16, 2001. The information is listed under its appropriate agenda item. For more information on any of the agenda items, see Beth Wielde in the Parks and Recreation Department. Consent Agenda Delta Development, Inc. and YMCA 2nd Addition The Commission reviewed the staff reports for the two proposed projects, and finding no points of discussion, acted on staffs recommendation to approve the proposals in one action. Commission Action Unanimous approval by all attending members of the Commission Development Proposals There were no development proposals to review at this meeting. . H:\Post-Commission Rxap12000-2001\07-16-01.doc Old Business Skateboard Parks Survey results, insurance and loss control recommendations, and site alternatives were presented to the Advisory Parks Commission for consideration. Staff also presented a preliminary design from EFA/ Landscape Structures. A volunteer committee of community teens assisted in the design of the skate park. Equipment, once ordered, takes approximately 5-6 weeks to arrive. Commission Action The APrC discussed the site alternatives, and decided to site the park at Goat Hill for the remainder of the 2001, and consider moving the park to Sky Hill after paving a rink for the 2002 season. The motion also included a revisit to the CIP for 2002 to allow fora rink paving at Sky Hill Park, and to meet with the teen committee to work on the rules of operation for the park. All present members voted unanimously for the motion. Wetland Health Evaluation Proiect Update This item was for information purposes only. No action was requested of the APrC. Wetland Conservation Recommendations Staff explained the wetland issues associated with the development of the Central Park site and the Central Parkway ring road. Staff recommended the APrC forward to Council a recommendation to adopt formal decisions to replace the wetlands that will be impacted by the development of the Central Park site and Central Parkway ring road. Commission Action All attending members voted in favor of recommending the City Council adopt formal decisions regarding wetland replacement associated with the Central Park and Central Parkway ring road developments. New Business Golf Course Study Committee The City Council hag requested that a study committee be formed to assess the feasibility of a municipal golf course. Council has asked that 2 members of the APrC be appointed to serve on this study committee. H:\Post-Commission Racap\2000-2001 \07-16-0 l .doc Commission Action APrC members Dorothy Peterson and Margo Danner were appointed to the study committee, with member Joe Ban to serve as alternate. Other Business Grant Recognition This item was for informational purposes only. No action was requested from the Commission. Winter Program Options Staff presented options for increasing the efficiency of the winter programs, and suggested six options for decreasing cots while not impacting program quality. These suggestions included reduction of operational hours, closure of underused sites, limiting the ice season by one week, maintaining the program as-is, reduce the days of flooding and snow removal, or select elements from each of these programs. Commission Action The APrC referred the issue to the Recreation subcommittee. The meeting date has yet to be determined. Exhibits Associated with Agenda Items To view the exhibits associated with the agenda items, including plat maps, relevant documents, or site plans, see Beth Wielde in the Parks and Recreation Department at extension 144. Minutes of the July 16, 2001 Meeting To obtain minutes of the Advisory Parks Commission meeting, contact Cherryl Mesko in the Parks and Recreation Department at extension 661. H:\Post-Commission Recap\2000-2001\07-16-01.doc Subject to Approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF THE WORKSHOP MEETING OF MAY 22, 2001 These minutes are reflective of a small workshop session held prior to the Joint Council/ Commission Meeting on May 22, 2001. This was not a formal meeting; members were not required to attend. Chair John Rudolph, Members Joseph Bari, Terry Davis, Dorothy Peterson, Margo Danner, N. Mark Filipi, George Kubik, and Richard Pletcher were present. Member Williams and Member Wright were not present. BERGIN PROPERTY ACQUISITION Parks Superintendent Paul Olson gave present Commission members a brief background on the Bergin property, and Bergin's proposal to subdivide the property, which would allow the City to purchase a portion thereof. He noted the suggested $58,000 acquisition price, and that the City would need to stake it to determine property lines, but would not survey the land. He noted that if the property were to be acquired for park purposes, it might be a step toward the preservation of the forestry currently on the land, and provide a trail connection between two trail points that dead-end at the Bergin property line. Member Bari asked for an estimate on the amount of foliage on the property, and how many trees would need to be removed to get a trail connection in. Olson indicated that although he didn't have an exact count at that time, not many trees would need to be cleared. Member Davis inquired about the slope on the property. Olson said that the contours supported a trail, that it was a gradual slope toward the lake. Member Danner asked if it would be better to pursue acquisition of the entire property instead of just a segment. Olson said that there was not a need for the entire piece. Member Peterson asked if the parcel being looked at by the City was land-locked, and Olson said it was. Member Bari asked about the price negotiation. Olson said that the price agreed upon had decreased from $68,000 to $58,000. Member Davis asked about the market value of an acre of land, just for a frame of reference. Olson was uncertain of the specific market value for the entire piece, but noted that the overall value of developable land was over $100,000. Chair Rudolph noted that 1/3 acres could run about $50,000. Member Peterson stated that $58,000 was reasonable for the parcel. Chair Rudolph noted the parcel's worth toward the development of Patrick Eagan Park in regards to the Master Plan. Member Peterson moved to approve recommendation of a purchase of a portion of the Bergin property for no more than $58,000. Chair Rudolph seconded, noting that it would be a good purchase. All present members voted to approve the motion. ADJOURNMENT The meeting adjourned approximately 6:00 pm Secretary Advisory Parks Commission Subiect to Approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 16, 2001 A regular meeting of the Advisory Parks Commission was called to order at 7:02 p.m. on July 16, 2001 with the following Commission Members present: Margo Danner, Joseph Bari, N. Mark Filipi, Terry Davis, Chair John Rudolph, Dorothy Peterson, George Kubik, and Richard Pletcher. Members Melvin Williams and David Wright were absent. Staff present include Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Jim Storland, Water Resources Technician; C.J. Lilly, Parks Planner, Cathy Bolduc, Programs and Events Supervisor, and Beth Wielde, Research and Special Project serving as Acting Recording Secretary. APPROVAL OF AGENDA Motion to approve the agenda was made by Member George Kubik, seconded by Member Davis, with all present Commission members voting to approve. APPROVAL OF MINUTES OF JUNE 18, 2001 Minutes were approved with one correction- include the recognition of Walt Fletcher for 500 hours of volunteer service to the Friends of the Farm/ Holz Farm. Motion to approve was made by Dorothy Peterson, seconded by George Kubik, with all present members voting for approval. Minutes were amended on July 24, 2001. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS/ SUPERINTENDENT'S UPDATE Superintendent of Recreation Jeff Asfahl presented department happenings in the Recreation division since the last Commission meeting. An inventory of these items can be seen in the July 2001 packet, available at the Parks and Recreation Department. Superintendent Paul Olson discussed happenings in the Parks Division, including: • Eagan does not have a watering ban. Residents are asked to comply with the odd-even guidelines. Parks comply, even if it doesn't appear to be so. Parks are divided into zones, so there may be watering within the park every day, but it is only in zones that comply with the odd-even guidelines. • Parks crews have completed the installation of new playground equipment on the Glacier Hills school property. Crews are now installing new equipment at Cinnamon Ridge, and will move t Peridot Path when Cinnamon Ridge is complete. • The Grandfather Tree is being monitored for moisture in light of the recent dry weather. Staff is monitoring its root moisture with a tensiometer. When the moisture level is low, the tree is watered. • In reaction to the storm of 2000, Engineering has implemented stormwater projects around the City. Some of these projects will occur at the parks, the first three that will be impacted are Woodhaven, Peridot Path and Cedar Pond. Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 2 • There is some settling occurring at the Thomas Lake Pavilion building that makes it difficult to shut doors. The building will not collapse, but will likely settle further. Member Peterson commented that the pavilion building was Eagan's own Leaning Tower. Member Bari asked how long it takes to sprinkle the parks. Olson noted there are 40 zones to cover, and is shaped by the water pressure and cover. Member Bari noted the efficiency of the system. Member Danner inquired where the money for reinforcing the Thomas Lake Pavilion building would come from. Olson said this was still under discussion. Member Kubik asked Olson to keep the APrC updated on the stormwater projects. CONSENT AGENDA DELTA DEVELOPMENT, INC. and YMCA 2°d ADDITION Director Vraa discussed a letter submitted by Tim Staly showing. Both are consistent with dedication policies. Staff recommends approval as a consent item. Chair Rudolph moved to approve both motions, Member Bari seconded, with all present members voting in favor to approve the consent agenda. OLD BUSINESS SKATE PARK Researcher Wielde presented the results of the skate park survey and addressed issues such as funding, insurance and loss control, and site alternatives. She also presented a preliminary skate park plan constructed by Landscape Structures/ EFA with the assistance of local teen volunteers. Chair Rudolph invited the mother of Brian and Andrew Hiltner (workshop participants) to speak on whether she would drive her children to the skate park. She said she would, primarily after she was done with work and on weekends, and she commented in support of the skate park. Trevor Jahnke, a teen workshop participant, was also invited to speak as to whether he would prefer the park at Sky Hill or Goat Hill. He expressed no preference, since he would be driven to either, and noted that the park needs to be where the audience is. Member Kubik inquired about expansion opportunity, and Wielde explained that the current plan only takes up a portion of a hockey rink pad. She noted the possibility for expansion and the flexibility a modular design gives the City. set forth the motion to create the Tier I Skate Park at Goat Hill during the fall, to revisit the CIP to allow for a rink paving at Sky Hill Park in 2002, and to meet with the teen committee to create a set of operational rules. seconded, with some further discussion, all present members approving the recommendation to Council. WETLAND HEALTH EVALUATION PROJECT UPDATE Water Resource Technician Jim Storland introduced Tom Gooden and Jane Tunseth of School Environmental Studies, who distributed the findings of the Wetland Health Evaluation Project. They described the process of collected insect and vegetation samples, County wide involvement in the project, sample sites in Eagan, Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 3 goal to sample a variety of wetland types, the cross-check system with BRWIIJRS, They provided background on the project, which dates back to 1997. Gooden and Tunseth showed the findings of the study, metric scores for insects and vegetation indicating good health in most Eagan ponds, save for Cedar Pond. Member Davis inquired how the City was doing in comparison to the rest of the County. Gooden said that there was not enough data yet to mark trends or do a comparison. He noted that the study has occurred in Eagan for four years, and in other communities it ranges between three to four years. Member Peterson asked how many ponds have been studies more than once and how they compare over time. Tunseth replied that there has been little change in the ponds during repeated investigation. Gooden noted that impact has been minimal. Member Kubik asked if the samples were taken from the same points in the pond year by year, and by the cross-check team. Gooden said they were not taken from exactly the same location. He then noted that the project is getting recognition statewide, and Hennepin County may implement a similar project soon. Member Davis asked if there was any interest expressed by other states. Good is unaware of any as of yet. Member Rudolph addressed the viewing audience, noting how important wetland monitoring is. Gooden noted that volunteer activity opportunities exist for citizens who would like to work with the project. Tunseth said the County holds information sessions every month. No action was required of this item. WETLAND CONSERVATION RECOMMENDATIONS Water Resources Coordinator Eric Macbeth introduced the Wetland Conservation Act projects associated with the upcoming development of the Central Park site and the Central Parkway ring road. He described the area of wetland impact, such as: • Development of the pond will impact 32,000 square feet of wetland, • 26,000 square feet of wetland will be impacted by the bandshell grading, • 580 square feet will be impacted from grading for the building Macbeth mentioned that the City would like to use wetland banking credits to meet the 2:1 replacement standard. The impacts of the Central Parkway will mostly occur on the east side of Pilot Knob Road and that it would be an Engineering based project. 3/10 of an acre is proposed to be replaced within the area of a wetland that lies to the east of the impacted existing wetland. To re-create this wetland, some trees would need to be removed. He requested the APrC make a recommendation as to whether the project should proceed into the public notice and review phase. Chair Rudolph remarked that this was an example of the City practicing what it preached, and moved to recommend that the City Council adopt formal decisions to replace the wetlands that will be impacted by the development of Central Park and the Central Parkway. Member Peterson seconded, with all present members voting in favor. NEW BUSINESS GOLF COURSE STUDY COMMITTEE Director Vraa introduced the Council's directive to begin the process of creating a study committee to explore a potential golf course in Eagan. They have requested that 2 members of the APrC join citizen volunteers and 2 appointed members of the APC to participate in the study. Vraa noted that at this time there is no time line or work guidelines to discuss. Chair Rudolph noted his appreciation to the Council for accepting input from the APrC on this issue. He then called for volunteers. Members Peterson and Danner volunteered, as well as Member Bari. Director Vraa noted that Commission members will not need to fill out the applications that will be required Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 4 of citizen volunteers. Member Pletcher asked if Commission members could volunteer in their role as citizen as opposed to their role as Commission members. Vraa affirmed this. Member Danner asked if the meetings would be open to the public, or if only those on the study committee would be attending. Vraa responded that the meetings would defiantly be open to the public. Member Kubik suggested that the first two volunteers, Members Peterson and Danner, be appointed to the Committee, with Member Bari serving as an alternate. All present members voted to approve appointments. WATER RESOURCES UPDATE Member Danner recognized the efforts of the Water Resources Division and Water Resources Technician Jim Storland for efforts on Cedar Pond. Storland gave a brief update of the Cedar Pond project, including: • The park is 90% ready for seeding or has been seeded • The kiosk has been completed • There will be a volunteer day on August 25 to help develop the rainwater garden Chair Rudolph asked if there were any predictions on the impacts the Cedar Pond project would have on the survey results discussed previously. Macbeth anticipates the survey results will improve. Member Kubik inquired if there would be any photodocumentation. Storland noted all the methods of documentation being used, and that this is being done carefully. Water Resources Coordinator Eric Macbeth noted that weed harvesting has been completed on Fish lake, and Holz Lake may be next. He mentioned the challenges of getting the weed harvester in the lakes with the access that is currently on site. Macbeth noted that next week is a neighborhood meeting around the Blackhawk lake area to discuss water quality and stewardship. He also addressed one of the open issues, Wetland and Setback Buffers, and would like to meet with the Recreation Subcommittee to discuss this issue. He updated the Commission on the WCA appeals process, noting that nothing formal had been decided, but the appeal that has been set forth may be withdrawn. Member Kubik stated that they should set a date after the meeting adjourns. OTHER BUSINESS AND REPORTS GRANT RECOGNITION Director Vraa recognized the efforts and successes of Loudi Rivamonte, Youth Development Coordinator, in securing alternative funding and grants for programs. He complimented her efforts. Chair Rudolph stated how impressed he was with the magnitude and diversity of programs that benefit from the grants, and how well run the programs are. He stated that the City can be proud of this work, and extended thanks to Rivamonte. WINTER PROGRAM OPTIONS Director Vraa introduced Cathy Bolduc, Programs and Events Supervisor, who presented options for improving the efficiency of the winter programs. She showed a map locating class A, B, and C sites, and described Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 5 the differences between the classifications. She presented six options for streamlining the winter programs, and the potential cost saving for each of those options. The options include: 1. Reduce operational hours- savings minimal for maintenance, reduction of $7.63/hr to$6.75/hr per site, depending on classification. 2. Close sites- savings minimal for Park Maintenance, possible total savings of $8,547 for closure of an A and a B site, no trailer rental. 3. Limit ice season, reduce the weeks it is open- savings minimal for maintenance staff, $297- $390 savings per week depending on site classification 4. Maintain the program as-is 5. Reduce flooding and snow removal practices-eliminating one maintenance day for all eleven sites for a full season will save approximately $6,061 6. Select components- hybrid of options 1-5- closing a class B site, shortening the season by I week for all sites, and eliminating one maintenance day will result in a possible savings of $12,856 over the season. Bolduc stated that staff is looking to the APrC for direction as to where to go with this idea. Member Davis asked what percentage of the entire budget (recreation) would $12,856 be. Director Vraa said that there was no specific goal outlined at this time, other than to review the program for efficiency and make sure the money was spent where it is needed. Perhaps, also, that there may be areas that there should be more funds directed toward. Chair Rudolph suggested making the hours consistent at all sites to reduce confusion. He noted how seasons fluctuate and it impacts the opening and closing of winter sites. He suggested letting staff continue to determine the opening and closing dates based on weather variations. Member Peterson suggested some alternatives: • Put the exterior lights on timers instead of having staff responsible for turning on and off the switches. • Monitor the Class C sites to determine if they are used enough to continue at current use She recognized how difficult staffing is, and they should be utilized fully. Member Filipi discussed weather impacts, and how having a policy in place is important to the program. He recommended referring this item to the recreation subcommittee. Chair Rudolph agreed, and asked Bolduc to work with the subcommittee to come up with a date and time. Member Kubik asked if there will be skating at the new Central Park site. Director Vraa said that there will be. Member Kubik suggested shifting the skating use from Pilot Knob Park to the Central Park site. Member Danner mentioned the Senior Safety Camp notice in the September newsletter. Bolduc affirmed that this camp would take place on September 11 and 13, from 9 to 12 both days. Danner inquired if there had been any update to the senior newsletter mailing list. Bolduc mentioned that every time staff is notified of a change, it is entered into the database. She noted that there had been over a dozen new additions in the last month. Member Danner asked how to get more seniors on the mailing list. Bolduc noted that the original list was generated from the utility billing list, and many amendments have been made since. The future of the newsletter depends on what the seniors want to see. Bolduc noted the importance of the mailing costs for the newsletter, with 900 envelopes being distributed each time. Member Danner asked how it is decided who gets it. Director Vraa said the department uses several media types to get the word out about senior programs, and seniors need to take initiative to contact the City and express interest. Bolduc mentioned that a survey was conducted that allowed seniors to elect if they wish to continue receiving the newsletter. Member Bari noted that 900 envelopes sent could equal about 2,000 individuals being reached. Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 6 ROUND TABLE Chair Rudolph noted to Researcher Wielde that the Commission Member page of the City web site needs to be updated. Member Davis inquired if it was possible to do the updates from Wielde's workspace. Wielde replied that the IT department was the proper channel to go through. Vraa and Wielde briefly explained the protocol established by the City to get items on the web site. Member Danner noted the concerts occurring at the Caponi Art Park on Sundays, and recommended that the City maintain a relationship with the Art Park. ADJOURNMENT Member Kubik moved to adjourn, Chair Rudolph seconded, with all members voting in favor to adjourn at 9:25 pm. Secretary Advisory Parks Commission Approved as Amended Aug 20, 2001 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 16, 2061 A regular meeting of the Advisory Parks Commission was called to order at 7:02 p.m. on July 16, 2001 with the following Commission Members present: Margo Danner, Joseph Bari, N. Mark Filipi, Terry Davis, Chair John Rudolph, Dorothy Peterson, George Kubik, and Richard Pletcher. Members Melvin Williams and David Wright were absent. Staff present include Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Jim Storland, Water Resources Technician; C.J. Lilly, Parks Planner, Cathy Bolduc, Programs and Events Supervisor, and Beth Wielde, Research and Special Project serving as Acting Recording Secretary. APPROVAL OF AGENDA Motion to approve the agenda was made by Member George Kubik, seconded by Member Davis, with all present Commission members voting to approve. APPROVAL OF MINUTES OF JUNE 18, 2001 Minutes were approved with one correction- include the recognition of Walt Fletcher for 500 hours of volunteer service to the Friends of the Farm/ Holz Farm. Motion to approve was made by Dorothy Peterson, seconded by George Kubik, with all present members voting for approval. Minutes were amended on July 24, 2001. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS/ SUPERINTENDENT'S UPDATE Superintendent of Recreation Jeff Asfahl presented department happenings in the Recreation division since the last Commission meeting. An inventory of these items can be seen in the July 2001 packet, available at the Parks and Recreation Department. Superintendent Paul Olson discussed happenings in the Parks Division, including: Eagan does not have a watering ban. Residents are asked to comply with the odd-even guidelines. Parks comply, even if it doesn't appear to be so. Parks are divided into zones, so there may be watering within the park every day, but it is only in zones that comply with the odd-even guidelines. Parks crews have completed the installation of new playground equipment on the Glacier Hills school property. Crews are now installing new equipment at Cinnamon Ridge, and will move t Peridot Path when Cinnamon Ridge is complete. The Grandfather Tree is being monitored for moisture in light of the recent dry weather. Staff is monitoring its root moisture with a tensiometer. When the moisture level is low, the tree is watered. In reaction to the storm of 2000, Engineering has implemented stormwater projects around the City. Some of these projects will occur at the parks, the first three that will be impacted are Woodhaven, Peridot Path and Cedar Pond. Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 2 There is some settling occurring at the Thomas Lake Pavilion building that makes it difficult to shut doors. The building will not collapse, but will likely settle further. Member Peterson commented that the pavilion building was Eagan's own Leaning Tower. Member Bari asked how long it takes to sprinkle the parks. Olson noted there are 40 zones to cover, and is shaped by the water pressure and cover. Member Bari noted the efficiency of the system. Member Danner inquired where the money for reinforcing the Thomas Lake Pavilion building would come from. Olson said this was still under discussion. Member Kubik asked Olson to keep the APrC updated on the stormwater projects. CONSENT AGENDA DELTA DEVELOPMENT, INC. and YMCA 2nd ADDITION Director Vraa discussed a letter submitted by Tim Staly showing . Both are consistent with dedication policies. Staff recommends approval as a consent item. Chair Rudolph moved to approve both motions, Member Bari seconded, with all present members voting in favor to approve the consent agenda. OLD BUSINESS SKATE PARK Researcher Wielde presented the results of the skate park survey and addressed issues such as funding, insurance and loss control, and site alternatives. She also presented a preliminary skate park plan constructed by Landscape Structures/ EFA with the assistance of local teen volunteers. Chair Rudolph invited the mother of Brian and Andrew Hiltner (workshop participants) to speak on whether she would drive her children to the skate park. She said she would, primarily after she was done with work and on weekends, and she commented in support of the skate park. Trevor Jahnke, a teen workshop participant, was also invited to speak as to whether he would prefer the park at Sky Hill or Goat Hill. He expressed no preference, since he would be driven to either, and noted that the park needs to be where the audience is. Member Kubik inquired about expansion opportunity, and Wielde explained that the current plan only takes up a portion of a hockey rink pad. She noted the possibility for expansion and the flexibility a modular design gives the City. Member Dorothy Peterson set forth the motion to create the Tier I Skate Park at Goat Hill during the fall at a budget of $26,695, to revisit the CIP to allow for a rink paving at Sky Hill Park in 2002, and to meet with the teen committee to create a set of operational rules. Chair Rudolph seconded, with some further discussion, all present members approving the recommendation to Council. WETLAND HEALTH EVALUATION PROJECT UPDATE Water Resource Technician Jim Storland introduced Tom Gooden and Jane Tunseth of School Environmental Studies, who distributed the findings of the Wetland Health Evaluation Project. They described the process of collected insect and vegetation samples, County wide involvement in the project, sample sites in Eagan, Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 3 goal to sample a variety of wetland types, the cross-check system with BRW/URS, They provided background on the project, which dates back to 1997. Gooden and Tunseth showed the findings of the study, metric scores for insects and vegetation indicating good health in most Eagan ponds, save for Cedar Pond. Member Davis inquired how the City was doing in comparison to the rest of the County. Gooden said that there was not enough data yet to mark trends or do a comparison. He noted that the study has occurred in Eagan for four years, and in other communities it ranges between three to four years. Member Peterson asked how many ponds have been studies more than once and how they compare over time. Tunseth replied that there has been little change in the ponds during repeated investigation. Gooden noted that impact has been minimal. Member Kubik asked if the samples were taken from the same points in the pond year by year, and by the cross-check team. Gooden said they were not taken from exactly the same location. He then noted that the project is getting recognition statewide, and Hennepin County may implement a similar project soon. Member Davis asked if there was any interest expressed by other states. Good is unaware of any as of yet. Member Rudolph addressed the viewing audience, noting how important wetland monitoring is. Gooden noted that volunteer activity opportunities exist for citizens who would like to work with the project. Tunseth said the County holds information sessions every month. No action was required of this item. WETLAND CONSERVATION RECOMMENDATIONS Water Resources Coordinator Eric Macbeth introduced the Wetland Conservation Act projects associated with the upcoming development of the Central Park site and the Central Parkway ring road. He described the area of wetland impact, such as: 4 Development of the pond will impact 32,000 square feet of wetland, 4 26,000 square feet of wetland will be impacted by the bandshell grading, 4 580 square feet will be impacted from grading for the building Macbeth mentioned that the City would like to use wetland banking credits to meet the 2:1 replacement standard. The impacts of the Central Parkway will mostly occur on the east side of Pilot Knob Road and that it would be an Engineering based project. 3/10 of an acre is proposed to be replaced within the area of a wetland that lies to the east of the impacted existing wetland. To re-create this wetland, some trees would need to be removed. He requested the APrC make a recommendation as to whether the project should proceed into the public notice and review phase. Chair Rudolph remarked that this was an example of the City practicing what it preached, and moved to recommend that the City Council adopt formal decisions to replace the wetlands that will be impacted by the development of Central Park and the Central Parkway. Member Peterson seconded, with all present members voting in favor. NEW BUSINESS GOLF COURSE STUDY COMMITTEE Director Vraa introduced the Council's directive to begin the process of creating a study committee to explore a potential golf course in Eagan. They have requested that 2 members of the APrC join citizen volunteers and 2 appointed members of the APC to participate in the study. Vraa noted that at this time there is no time line or work guidelines to discuss. Chair Rudolph noted his appreciation to the Council for accepting input from the APrC on this issue. He then called for volunteers. Members Peterson and Danner volunteered, as well as Member Bari. Director Vraa noted that Commission members will not need to fill out the applications that will be required Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 4 of citizen volunteers. Member Pletcher asked if Commission members could volunteer in their role as citizen as opposed to their role as Commission members. Vraa affirmed this. Member Danner asked if the meetings would be open to the public, or if only those on the study committee would be attending. Vraa responded that the meetings would defiantly be open to the public. Member Kubik suggested that the first two volunteers, Members Peterson and Danner, be appointed to the Committee, with Member Ban serving as an alternate. All present members voted to approve appointments. WATER RESOURCES UPDATE Member Danner recognized the efforts of the Water Resources Division and Water Resources Technician Jim Storland for efforts on Cedar Pond. Storland gave a brief update of the Cedar Pond project, including: i The park is 90% ready for seeding or has been seeded 4 The kiosk has been completed 4 There will be a volunteer day on August 25 to help develop the rainwater garden Chair Rudolph asked if there were any predictions on the impacts the Cedar Pond project would have'on the survey results discussed previously. Macbeth anticipates the survey results will improve. Member Kubik inquired if there would be any photodocumentation. Storland noted all the methods of documentation being used, and that this is being done carefully. Water Resources Coordinator Eric Macbeth noted that weed harvesting has been completed on Fish lake, and Holz Lake may be next. He mentioned the challenges of getting the weed harvester in the lakes with the access that is currently on site. Macbeth noted that next week is a neighborhood meeting around the Blackhawk lake area to discuss water quality and stewardship. He also addressed one of the open issues, Wetland and Setback Buffers, and would like to meet with the Recreation Subcommittee to discuss this issue. He updated the Commission on the WCA appeals process, noting that nothing formal had been decided, but the appeal that has been set forth may be withdrawn. Member Kubik stated that they should set a date after the meeting adjourns. OTHER BUSINESS AND REPORTS GRANT RECOGNITION Director Vraa recognized the efforts and successes of Loudi Rivamonte, Youth Development Coordinator, in securing alternative funding and grants for programs. He complimented her efforts. Chair Rudolph stated how impressed he was with the magnitude and diversity of programs that benefit from the grants, and how well run the programs are. He stated that the City can be proud of this work, and extended thanks to Rivamonte. WINTER PROGRAM OPTIONS Director Vraa introduced Cathy Bolduc, Programs and Events Supervisor, who presented options for improving the efficiency of the winter programs. She showed a map locating class A, B, and C sites, and described Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 5 the differences between the classifications. She presented six options for streamlining the winter programs, and the potential cost saving for each of those options. The options include: 1. Reduce operational hours- savings minimal for maintenance, reduction of $7.63/hr to$6.75/hr per site, depending on classification. 2. Close sites- savings minimal for Park Maintenance, possible total savings of $8,547 for closure of an A and a B site, no trailer rental. 3. Limit ice season, reduce the weeks it is open- savings minimal for maintenance staff, $297- $390 savings per week depending on site classification 4. Maintain the program as-is 5. Reduce flooding and snow removal practices-eliminating one maintenance day for all eleven sites for a full season will save approximately $6,061 6. Select components- hybrid of options 1-5- closing a class B site, shortening the season by 1 week for all sites, and eliminating one maintenance day will result in a possible savings of $12,856 over the season. Bolduc stated that staff is looking to the APrC for direction as to where to go with this idea. Member Davis asked what percentage of the entire budget (recreation) would $12,856 be. Director Vraa said that there was no specific goal outlined at this time, other than to review the program for efficiency and make sure the money was spent where it is needed. Perhaps, also, that there may be areas that there should be more funds directed toward. Chair Rudolph suggested making the hours consistent at all sites to reduce confusion. He noted how seasons fluctuate and it impacts the opening and closing of winter sites. He suggested letting staff continue to determine the opening and closing dates based on weather variations. Member Peterson suggested some alternatives- 4 Put the exterior lights on timers instead of having staff responsible for turning on and off the switches. 4 Monitor the Class C sites to determine if they are used enough to continue at current use She recognized how difficult staffing is, and they should be utilized fully. Member Filipi discussed weather impacts, and how having a policy in place is important to the program. He recommended referring this item to the recreation subcommittee. Chair Rudolph agreed, and asked Bolduc to work with the subcommittee to come up with a date and time. Member Kubik asked if there will be skating at the new Central Park site. Director Vraa said that there will be. Member Kubik suggested shifting the skating use from Pilot Knob Park to the Central Park site. Member Danner mentioned the Senior Safety Camp notice in the September newsletter. Bolduc affirmed that this camp would take place on September 11 and 13, from 9 to 12 both days. Danner inquired if there had been any update to the senior newsletter mailing list. Bolduc mentioned that every time staff is notified of a change, it is entered into the database. She noted that there had been over a dozen new additions in the last month. Member Danner asked how to get more seniors on the mailing list. Bolduc noted that the original list was generated from the utility billing list, and many amendments have been made since. The future of the newsletter depends on what the seniors want to see. Bolduc noted the importance of the mailing costs for the newsletter, with 900 envelopes being distributed each time. Member Danner asked how it is decided who gets it. Director Vraa said the department uses several media types to get the word out about senior programs, and seniors need to take initiative to contact the City and express interest. Bolduc mentioned that a survey was conducted that allowed seniors to elect if they wish to continue receiving the newsletter. Member Ban noted that 900 envelopes sent could equal about 2,000 individuals being reached. Advisory Parks Commission Minutes of Regular Meeting of July 16, 2001 Page 6 ROUND TABLE Chair Rudolph noted to Researcher Wielde that the Commission Member page of the City web site needs to be updated. Member Davis inquired if it was possible to do the updates from Wielde's workspace. Wielde replied that the IT department was the proper channel to go through. Vraa and Wielde briefly explained the protocol established by the City to get items on the web site. Member Danner noted the concerts occurring at the Caponi Art Park on Sundays, and recommended that the City maintain a relationship with the Art Park. ADJOURNMENT Member Kubik moved to adjourn, Chair Rudolph seconded, with all members voting in favor to adjourn at 9:25 pm. Secretary Advisory Parks Commission