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11/19/2001 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Water Quality Workshop Monday, November 19, 2001 6:00 p.m. 7:00 PM Conference Rooms 2 A a 6 Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pin B. Approval of Agenda 7:02 pm C. Volunteer Citizen Lake Monitoring Recognitions - Rich Kelley and John Krech 7:03 pm D. Approval of Minutes of Regular Meeting of October 15, 2001 7:08 pm E. Visitors to be Heard 7:09 pm (1) Request for Nature Center - Lauren Florin F. Superintendent's Update and Department Happenings Pages 3-4 7:25 pm G. Consent Agenda 7:35 pm H. Development Proposals (1) Sunset 13th Addition - Millerville, Inc. Pages 5-7 7:36 pm 1. Old Business (1) Non-resident Fees for Athletic Field Use Pages 9-10 7:50 pm (2) Carnelian Park Request for Volleyball Page 11 8:00 pm J. New Business (1) 2002 Parks and Trails Dedication Fees Pages 13-17 8:10 pm (2) 2002 Fees and Charges Page 19 8:20 pm K. Water Resources Update 8:30 pm L. Other Business and Reports (1) Shade Tree Disease Program 8:40 pm (2) Recreation Subcommittee Update 9:15 pm (3) Acquisition/Development Subcommittee Update 9:20 pm (4) Community Center Update 9:25 pm (5) Golf Course Exploratory Committee Update 9:30 pm (6) Fertilizer Study 9:35 pm M. Round Table 9:40 pm N. Adjournment 9:45 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids Next Advisory Parks Commission Meeting: December 17, 2001 ADVISORY PARKS COMMISSION 2001 MEETING SCHEDULE NAME Feb Mar Apr May Jun Jul Aug Sep Od Nov Dec Jan 15 18 16 21 18 16 20 13 15 18 17 21 Joseph Bari x X X X X X X X X Margo Danner X X X X X X X X X Terry Davis x X O* X X X X X X N. Mark Filipi x O* X X X X X X X George Kubik x X X X X X X X X Dorothy Peterson x X X X X X X X X Richard Pletcher (alt) X X X O X X O* X X John Rudolph x X X X O* X X X X Melvin Williams x X X X X O* X X O* David Wright x X O X X O* X X O X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Cor rnittee Natural Resources Sub-Committee AcauiskionlDeveboment Sub-Cormrittee John Rudolph N. Mark Filipi Joseph Bari Melvin Williams George Kubik Dorothy Peterson Davit Wright Terry Davis Margo Danner Richard Pletcher UPCOMING MEETINGS: OPEN ISSUES 1. Review revenue sources in lieu of park dedication 2. Wetland and Setback Buffers 3. Review impact of future trends on facilities and services ADVISORY PARKS COMMISSION 2001 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START EXPIRES JOSEPH BARI Yes 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 MARGO DANNER Yes 2001 651/454-5688 (M 1/2004 2037 Flint Lane (3 n• 2001) Eagan, MN 55122 TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 n- 1997) 651-310-8941 (W) Eagan,. MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) da . ul.corn N. MARK FILIPI Yes May, 1997 651-602-1725 (W) 1/2003 836 Overlook Place (3 yr.1998) mark.filipi@metc.state.mn.us Eagan, MN 55123 (3 yr. 2001) GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002 (W) 3053 Pine Ridge Drive (3 n• 1 996) 612-713-5315 Mg) Eagan, MN 55121 (3 ~ George_Kubik@rrWil.Ms.gov DOROTHY PETERSON Yes 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 n• 2000) Eagan, MN 55122 RICHARD PLETCHER (alcemate) Yes 2001 651-687-9177 (H) 1/2002 1074 Northview Paris (t yr. 2001) Eagan, MN 55123 JOHN RUDOLPH Yes 1993 651-454-8761 (H) 1/2003 1644 Norwood Court (3 yr.19W Eagan, MN 55122 (3 n• IM) 2 .2001 MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004 823 Wescott Square (3 n• 2001) Eagan, MN 55123 DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2002 4671 Parkridge Drive (1 n• 2001) rep/. K Guftedh Eagan, MN 55123 Eagan City Staff E-Mail: kvraa@ci.eagan:mn.us cmesko@ci.eagan.mn.us polson@ci.eagan.mmus iasfahl@ci.eagan.mn.us hove@ci.eagan.mn.us emacbeth@ci.eagan.mn.us bwielde@ci.eagan.mn.us Phone # 651-681-4661 (Chern4 s # after 4:30 p.m.) 10/15/00 TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: NOVEMBER 19, 2001 i ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Volunteer Citizen Lake Monitoring Recognitions ITEM D: Approval of minutes of October 15, 2001 ITEM E: Visitors to be Heard Lauren Florine has requested to address the issue of a potential nature center. rUM F: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM G: Consent Agenda There are no Consent Agenda items. ITEM H: Development Proposals 1. Sunset 1P Addition-Millerville, Inc. Staff has provided a memo outlining the development proposal to create 4 lots on Golden Meadow Road. ITEM I: Old Business 1. This is a follow-up to the Recreation Subcommittee's discussion regarding initiating non-resident fees for athletic field use. 2. This is also a Recreation Subcommittee follow-up relative to a request for volleyball use at Carnelian Park ITEM J: New Business 1. Each November the Commission reviews parks and trails dedication fees to determine if they need to be changed for the subsequent year. Staff has provided background information along with several options for discussion. The Commission will be asked to make a recommendation to the City Council for inclusion in the 2002 fee schedule. 2. As with parks and trails dedication fees, general department fees and charges are also reviewed on a yearly basis to determine their appropriateness. Staff has provided a memo identifying potential fee changes and will ask the Commission to make a recommendation to the City Council. I. ITEM K: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. MM L: Other Business and Reports 1. Forestry Supervisor Hove will provide an annual review of the Shade Tree Disease Program. 2. Verbal updates will be provided for the Recreation Subcommittee, Acquisition/Development Subcommittee, Community Center, and the Golf Course Exploratory Committee. 3. The City Council has asked the Commission to spend some time reviewing the use of fertilizer(s) within the City of Eagan. ITEM M: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM N: Adjournment THE KEHNE HOUSE AS A NATURE CENTER We feel that appreciation and respect for nature and the out-of- doors are vitally important values to instill, especially in our children. Even though the City of Eagan boasts an extensive park system with many, many activities to offer, it does not have a nature center for educating the City's residents about the wonders that nature has to offer. While there is a Dakota County facility in Eagan underway that will serve as an outdoor activity center and trailhead, the educational opportunities that we feel are important will not be offered there. The City of Eagan owns a property (the Kehne House) that sits on the edge of Patrick Eagan Park. This house is now being leased at well below the market rental rate for such a house. The citizens of Eagan, who are the actual owners of the house, are unable to experience the stunning outlooks of Patrick Eagan Park found in this house nestled in the woods. The Kehne House is ideally situated for a year-round educational facility geared toward observing and learning about wildlife and nature both from the house and in the adjacent park. Educational activities in the park itself would be convenient because of the proximity of the house to this 105-acre nature and wildlife preserve purchased by our city founders with the fortunate foresight to set aside such a valuable part of our heritage. A nature center would enhance this vision and allow citizens of Eagan to appreciate what has virtually vanished from our urban landscape. Our children could learn firsthand what our forefathers saw as they settled our great country. X ° u h t t ~ y tl ~Y V ~ 4 1, _ .r.. < ! i~,1r S~Y sue'} i~ !:7 .,®s.~, .~r ;sls'iS,. " I 1 • X41' i r~ •Y ,f. }t . v ' K r'3 J~ 1,~ 4 t 1 t iy 11 I y. a p.-~ _ 6.Y,!!JK._ t ~ t t ~ t 1 'L ' ~ ~,dy , •t~ ~ w ' 6 ~ as * ~ "a~~~ ! ~?a~~ AMI ~ \ ti i~ l ~ , ~ ter ~ f r ~ 4 ~t ~,•r1y" 4 A.• J 1 ° . 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Location Map p 2. Prelimino y Plat 3. SiWGrading(Wiities 4. Existing Conditions 5. Inflow Route AIL I 6. BRAA Report AGENDA ITEM: H-1; SUNSET 13"' ADDITION-NIILLERVILLE, INC TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetland issues that pertain to the Sunset 13a' Addition development. BACKGROUND/HISTORY: Millerville, Inc. is requesting approval of a Preliminary Subdivision (Sunset Thirteenth Addition) to create four lots on 2.18 acres located at 785 Golden Meadow Road, legally described as Lot 7, Block 1, Sunset Third Addition, I the NW'/4 of Section 25. The applicant is also requesting approval of a Variance to allow the existing detached garage to be relocated into the front yard of the existing house on proposed Lot 4. The property is currently zoned R-1, Single-family Residential, and designated in the Comprehensive Guide Plan as LD, Low Density Residential (0-4 units per acre). Street access to the site is provided via Golden Meadow Road The site has rolling topography and is lightly wooded Lots 1-3 will be graded with initial site development. The existing house and accessory structures will remain on proposed Lot 4, and the existing detached garage will be relocated onto proposed Lot 4. The existing house will be required to connect to municipal sanitary sewer and the existing septic system will need to be abandoned. Three municipal water and sanitary sewer stubs have already been provided to the property and a fourth will need to be added PARKS AND TRAILS DEDICATION: This proposal has continued to evolve as the water quality needs have been reviewed Continued review may help to determine the impact water quality needs will have on both parks dedication and trails dedication. The Commission will need to analyze the results. of the water quality assessment to determine the most appropriate dedication; cash or a combination of cash and land. TREE PRESERVATION The tree inventory submitted with this application has been revised by staff to correctly reflect definitions of the City of Eagan Tree Preservation Ordinance definitions. The inventory now indicates that there are seventy (70) significant trees on site. Species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 15" 6"-32" 33 470/a Black Cherry 8 69')-11" 10 14% Ash T' 6"-9" 10 14% Elm IT, IT, 4 6% Pine/Spruce T' 511-10" 6 90/0 63 90% 14 0 6:6 0 0 4.E a o cc b ON r= IZ co CIS CA per C~:a F. ~ v w° o 40 p b" h+ b •~VJ ^ o 'C~. fir" 4~ V : Q •0 1 •~'r ,y ~ ~ ~ w cc, 0:2 b fa ,G > O ° y g O y 4) N .8 a) a) 04 4. 46 '~a~o ~ $ .tea ' ~ v , •g $ o o 'd a ° $ o , o Is -41 cod i b 0 0 -8 ol tl o•oo.y ~~A~ yo o~a8~ 1 8 ;g .9 cc 8 4x 46 ~-+'.r..l 04ad d4 S~ .C .O 00 OC ~N~ ao o ~~U &ab o `_o c o W a>i.oo •g ao~ ti a~ 0. > 8. gp 4. .0. Ewa .o o ao ° aQ 8 j e 'd t3 0 00 0 *9 'g, om • ay a cya•~pq a ~ap°~w°~ ~E ° 4.:~ 8.a ~$~d o yo$ ~o„ w J~o4 a~ o ° off' . W 4.0 a^o;~~ a^ % c o o a ^•U b o .o1 ° o a>i a~g ° > 4 •n b (D 8 .4 :4 9 in. JQ 41 o:oa ~'oaUa ca]y,4p~'., -d5 ~i 8 00 "s r. (5 CA (5 r.~ Sfi, ~aS`~4 ao 3 additional information on this conceptual project. Up-to-date details and a verbal description of this concept will be presented at the Advisory Parks Commission meeting. Various conversations by Water Resources Coordinator Eric Macbeth with the developer, the adjacent landowner, other city staff, and the city consultant are continuing. Wetlands There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMAUSSION CONSIDERATION: 1. The applicant shall submit a revised Tree Preservation Plan indicating the correct placement of tree protection fencing around all trees to be preserved. 2. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 3. The applicant shall be required to contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 4. A cash dedication in lieu of on-site water quality ponding shall be required for this development. 5. Two 30-foot stormwater utility easements along lot lines, one easement between Lots 3 'and 4 and one easement between Lots 2 and 3, should be required. 6. This proposal will be subject to a cash parks and trails dedication or a combination of cash/land parks and trails dedication as determined by the Advisory Parks Commission. 7• Item: H-1; Sun3e-~ 13"' Addifion Location Map Attachment # Location Map s a 7~ s~ a v ~ a3 g a °r ~ s ° O c r ~ a. FJ - i d ~ ~ i Q Ms, t 'ecSite p A - 9 ~ S .0 ~ J ~•Ir.a ar - 7 ~ ~ e v ~ e 3 ..e<wr v" ~ ~ ~ a a lap. r 9 3 s _ .y c w ~ 116 ; X44 -P9 c6+a 3 p ~ 9 a Q 3 d35• s7 t~ ~ ~ ~ D .j T y 4 3 b { 3 ° ° 9 C a d `3 y d9~30 ® Boa • - - - 0 ' .r e. 5 Q Q 3~~ 1000 0 1000 2000 Feet Development/Developer. Sunset 13th Addition Application: Preliminary Subdivision and Variance Case No.: 25-PS-18-10-01 and 25-VA-27-11-01 Map Nupuad wing ERSI AmVisw 2.1. Pare.l base nup data prowkied N by Dakon County Land Sway Daparmwm and is current as of Jura 2001. City of Eagan THIS MAP IS INTENDED FOR REFERENCE USE ONLY w E M ! N N E S 0 T A The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S eerwnwrdtY Devatopruant Department not responsible for errors or omisslons. ..:~la. 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ROP11Cirer artd Whlm,,r MN • M,IWa4krr, Wt . t h,r..gq, 11 November 13, 2001 Ywhslte: wwwbohealroo.rnm Eric Macbeth Water Resources Coordinator City of Eagan 3501 Coachman Point Eagan, MN 55113 Dear Eric: As we have discussed over the last week, I wanted to summarize some information on the opportunity for treating a large portion of the runoff that discharges directly to Schwanz Lake from the Golden Meadow Road area northeast of the Lake. As you pointed out, the submittal to the City of subdivision approval documents for the Sunset 13"' Addition development has provided a potential opportunity for the City to work with the developer to convey raw stormwater from the Sohwanz Lake direct drainage to a depression north of Golden Meadow Road for treatment. An outlet pipe could then be constructed from the depression to the existing pipe draining the low point of Golden Meadow Road to Schwanz Lake. There are several features that make this proposal appealing from a water quality management standpoint. First, Schwanz Lake is one of the City's seven highest riority lakes for water quality management, as designated in the Eagan water quality management plan. Trapp Farm Park is one of the City's "flagship" community parks, and Schwanz Lake will continue to be an integral part of the Park. Second, despite some aggressive efforts on the part of the City to Improve water quality in the take, the lake does not consistently meet the water clarity and in-lake total phosphorus goals set for it. This is in part a consequence of the fact that most of the watershed is fully developed, with few opportunities to further treat incoming runoff cost-effectively. Modeling and sampling suggest that almost 30% of the incoming phosphorus load to Schwanz Lake comes from the 15% of the total watershed (approximately 49 acres) that drains directly to the lake. There have been very few options for significantly reducing this load. Runoff from about 30 acres of the 49 acres of direct drainage (over 60%) could be diverted to the depression just north of the proposed Sunset 13`" subdivision. Assuming an average standing water depth of 3 feet over an area of .4 acres, treatment of this water would reduce total 'phbsphorus loadings to Schwanz Lake by 12-15% and loadings of suspended solids and heavy metals would be reduced by an even greater percentage. This large magnitude of reduction is unlikely to be achieved by any other means, based on past experience with this system. The reduction in loading that could be achieved by this project will increase the effectiveness of in-lake management measures for improving water quality in Schwanz lake and should increase the 1 2335 West Highway 36 a St. Paul, MN 55113 a 651-636-4600 a Fax: 651-636-1311 BONESTR00 ROSENE ANDERLIK R 9 6516361311 11/14/01 11:0015 :02/03 NO:474 frequency with which the City's in-lake water quality goals for this lake will be achieved in the future. Figure 1 shows in plan view how runoff could be routed to and from the depression just north of the Sunset 13'" subdivision. Note that two alternative alignments are shown for the influent pipe. The diversion of flow to the proposed ponding area would be accomplished using a flow splitter that would divert runoff from the frequent low and moderate sized precipitation events (the events that contribute most of the pollutant loading to urban lakes) to the pond for treatment. Runoff from the less frequent larger events would be bypassed to avoid re-suspension of accumulated pollutants within the treatment pond and flushing of those pollutants to Schwanz Lake. A preliminary cost estimate for the project Is as follows: Construction (pipe Installation, clearing/grubbing $80,000-$76,000 of ponding area, and construction of flow splitter) Site survey, design, and administration $10,000 - $12,000 Easements (including survey) $10,000 - $15,000 Contingency Q 10% $8,000 - $10,000 TOTAL $88,000- $112,000 - Please note that we are assuming that an easement for the ponding area would need to be purchased (since it lies on property outside the Sunset 13"' Addition development) and that easements for the pipes within the Sunset 13t" Addition development could be secured as a condition of subdivision approval. The prospects for adverse Impacts to significant trees appear low, but a tree Inventory along the proposed pipe alignments should also be considered to define this Issue. It Is assumed that the City would provide this service. Most important, the social acceptability of this proposal must be confirmed with the affected land owner(s). I hope this provides the information you need to move forward with an evaluation of and decision on this project. If you need further information, please don't hesitate to contact me at (651) 604-4783. Best Regards, BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES Rich Brasch . CC. Mark Hanson, BRAA 2 Date: November 19, 2001 Agenda Item: I-1; Non-Resident Fees for Athletic Field Use City of Eagan Action 11 Parks and Recreation MEMO Information ackground Memo Attachments fxq B AGENDA ITEM: 1-1; NON RESIDENT FEES FOR ATHLETIC FIELD USE TO: ADVISORY PARKS COM MSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Athletic site non-resident fees and allocation of proceeds BACKGROUNDMISTORY: Traditionally fees for the upcoming year are considered at the November APrC meeting. At the August 2001 APrC meeting, staff presented the Commission with the prospect of considering a change in the permit fee structure based on the observation that requests for use of Eagan facilities by non-resident groups have increased. The APrC asked the Recreation Sub-committee to consider this topic and report a recommendation at the November 2001 meeting. The sub- committee was also challenged to view this topic with an entrepreneurial spirit. ANALYSIS: Over the summer months of 2001, there were 24 permits issued to non-resident groups for the use of athletic fields. After a review of what other communities were charging non-residents, it appeared reasonable to consider an increase in permit fees for use by non-residents. It should be understood that we are not intending to promote use by non-residents nor necessarily prohibit use by non-residents. The following considerations are reviewed before the issuance of non-resident permits: • Are there any scheduling conflicts with the-venue being considered? • Are the required personnel available? • Are the fields in condition to sustain the use? • Is the venue capable of handling the size and scope of the event being considered? Considering that in 2001 there were 24 non-resident requests that did not disrupt any local needs or damage facilities, it is reasonable to deduce that Eagan facilities are in demand, and there may be some opportunity to better manage these types of uses for the benefit of Eagan residents. DISCUSSION/EVALUATION: The Recreation Subcommittee discussed how best to establish an appropriate permit fee for non- residents. After consideration, it appeared reasonable to charge non-resident groups twice the amount a resident would pay for the same permit. The Subcommittee felt that this rationale was reasonable and that residents would appreciate knowing that fees they are asked to pay are not only reasonable, but that they are at a significant discount to what non-resident groups are asked to pay. q. a. 18 A o wo C-4 0 en so o a 6. rA tip c v I = CA C-4 a qq o ' o y w 48S W N U3 O D N 'b 8 R 8 48. O r-+ w " CI .a t) O OG N N O N .b O o a1 p ELI c oto~ X000 CA 0 ow p c.•° moo a OR s OIL 71 00 00 p+ 8'' 1.i 'b O a ~j \ N .O • y ' A 79 -Oo- gp -0 .6 O a~ a~ r0.. O N * bu u y oc -o W a .2 m -q •p Q N h O b .b U ,O 10. a9 ;moo b0N >cq $00~a~c, y3°:oc -d 'v lbw as o 0 4) :9 d 83 ~a a a) cd r o O 0-1 44 o4) 2 s o $ 04 3 a q • on ° ~ a~ o dz ts, a ~ ~ o ,ice ~ , ~ a • • : • • . 73 y 4 'o ar ~ o N o a~ o .c a rA (a A, I 0. 404 8 Item: 1-1 A& - ryes t den+ Fees h " lefta Fie. Id Use, Attachment # / Dace: august 20, 2001 E+cK9rnurd Memo P I ,f L AV'" Acd= ~ City of Eagan Intorm.aon X Packs and Recreation MEMO Attachmmb x 2001 fee schedule AGENDA ITEM: SPECIAL EVENT / TOURNAMENT FEE CONSIDERATION TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Requests for use of Eagan Facilities by non-resident groups for the purpose of hosting special events / tournaments has become more prevalent. Consideration of our existing fee structure and relaxed nolicies should he revisited. BACKGROUND/HISTORY: Eagan facilities are host to numerous special events / tournaments throughout the summer months. Historically local youth athletic groups or Park and Recreation program personnel organize these tournaments. An increase in requests for use of Eagan facilities (primarily the soccer fields) by groups that have no local affiliation with Eagan has increased this summer. ANALYSIS: While it may be satisfying to have groups desire facilities due in part to their quality condition, the ability to keep them in condition becomes a factor and is of concern. Currently the following points are considered when determining the issuance of a permit for special events / tournament requests: - Are there any scheduling conflicts associated with the venue being considered? - Are the required personnel available? - Are the fields in condition to sustain the use? - Size of the event? (Number of teams, expected spectators) - What changes or needs does the use require of the existing field set up? Staff has become curious as to why have we observed an increase in requests. It is believed that for one, our facilities are popular due to their condition. Our fees are reviewed annually. They have not increased since 1999. Staff has researched what other communities are observing and what their fees and policies are. A sampling of inquires resulted in the following: Community / Organization Non- Resident rate Damage deposit Eagan $75 per field per day. Plus a $150 $55 building fee and other costs considerations TBD. Plymouth Does not allocate to non- res. Eden Prairie Does not allocate to non-res. Apple Valley $35 per field per day $150 U of M Recreational Sports $30 per field per hour $250 ISD 196 Schools $30 or $50 field /per day $150 Fort Snelling Polo Grounds $26 per field per 2hour block $200 National Sports Center / Blaine $250 per field per day $250 Rzolz DISCUSSION/EVALUATION: In addition to the considerations of field availability, field conditions and demand on personnel, the following is a listing of other considerations that may influence the use determination and associated costs: - Labor and material costs required for set up. - Parking. Expected attendance. Scope of the event. Are they offering concessions, need extra tables, seating, using tents, etc. Adequacy of available restrooms or portable toilets. Does the use require additional field layout requirements i.e., additional lines, different layout, etc. What are the risks associated with the use. Such as cost considerations to repair if needed, and authority / ability to cancel. Another question to consider is, what legal extent does the city have to support a denial based solely on non-residency. One positive consideration for use by outside groups is the potential for economic benefit to the community. (Restaurants, hotels, etc.) These considerations can be determined by staff on a case by case basis and would come in addition to the original permit fee. ALTERNATIVES FOR COMMISSION CONSIDERATION: Staff is seeking input and direction from the APrC with considering a change in policy for non- resident groups and what fees are required. Date: November 19, 2001 Agmda Item: I-2; Camelian Patio Request for volleyball City of Eagan Aethm X Parks and Recreation MEMO wotmatMn Attachments AGENDA ITEM: ' 1-2; CARNELIAN PARK REQUEST FOR VOLLEYBALL TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Consideration of a request for volleyball standards placement at Carnelian Park. BACKGROUND/HISTORY: At the October APrC meeting the Commission was presented with a request to provide permanent volleyball standards at Carnelian Park. The Commission asked the Recreation Sub- committee to discuss this request and provide a recommendation at the November APrC meeting. ANALYSIS: The subcommittee met and reviewed the following. • The park at one time had permanent standards. • River Hills Park has a set of permanent standards. • There is adequate space to accommodate the request. • Cost to establish would be approximately $100.00 DISCUSSION/EVALUATION: It appeared reasonable that this request could be accommodated The subcommittee did caution against appearing to accommodate every request, but also agreed that responding to citizen requests is a primary responsibility of the Commission and this request is reasonable and consistent with past practice. The sub-committee was interested in some monitoring of the use and sensitive to concerns that might be expressed after the volleyball standards are constructed They wanted to be aware of any other activity that might be disrupted due to the addition of the volleyball standards. ALTERNATIVES FOR COMMMSION CONSIDERATION: 1. Acceptor deny the recommendation to install volleyball standards at Camelian Park 2. Request reconsideration. ~t• Date: Nov. 19, 2001 Agenda Item: J-1; Parks • Trail Dedication Fees Action X Information City of Eagan Attachments X 1. Residential Parks Dedication Parks and Recreation MEMO Fees, 1995-2001 2. Comet/ Ind Parks Dedication Fees, 1"5-2001 3. Percent Change by Property AGENDA ITEM: J-l; 2002 PARKS DEDICATION FEES/ Type, 4. Detafled Parks Dedication TRAIL DEDICATION FEES options 5. Trw1s Dedication Fms,1995- 2001 TO: ADVISORY PARKS COMMISSION 6. DetmW Trails Dedication optiom; PREPARED BY: KEN VRAA; DIRECTOR OF PARKS AND RECREATION BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Proposed 2002 Adjustments for Park Dedication Fees and Trail Dedication Fees. BACKGROUND Each year staff, the APrC, and City Council analyzes Parks and Trails Dedication fees to maintain reasonable fee standards for developers and stay within the same fee range as other communities in the area. In general, Parks Dedication fees are fundamentally tied to the value of raw land acquisition. According to the 2001 Park Dedication policy: "Said fee shall be determined by the average market value of undeveloped residential property by zoning classification, served by major City utilities, divided by the number of units per acre which shall provide the equivalency of twelve acres per thousand population." Trail Dedication fees are derived in a somewhat different manner than the Parks fees. While Parks fees are derived from land value, Trail fees are tied to the inflating costs of construction materials. Developers are charged Trail fees in a similar manner as Park fees. Residential fees are based on number of dwelling units, and commercial, industrial, and residential fees are charged on acreage. Although developable acreage in the City is decreasing, Eagan has been conscientious about maintaining fees in a fair manner, being neither the lowest nor the highest in its dedication fee requirements compared to other communities, and ex inirn each property type individually rather than having a fee "across the board." Therefore, in 2001 Parks Dedication fees were adjusted based on a Metro sample average, increased over the average by 10%. The APrC approved this fee structure on November 20, 2001. Trails dedication fees remained unchanged between 2000 and 2001. l~. OCS.~ ~~p O ''v C (~,9 0 0170 (~D ~op~ 00 N Q. Cy 0 O 'rJ d CD CO LL d ~ ►d N "d r ► m W n O tD N i++ CL C c) t~ nD G C, 60 I (N Is 00 to CD fA> ~ N v~ r4 v- W [bD a CD ~ C ro ~ ~ N coo G g IT 'o 00 CD rA N ;h COD p C O. p d O O S O r.~, go a~ o~ od a 10 V CD ~c, rA co~ a.9~ 93 0 CD 0 CD ° 0 RD per' = g'~-+~ O,~ ° 0~ ~i O' vA O i3 r•► .may (D Orr CA 4. N Gf ~ cb~ > C) co 5, 4 E~ '7- 0. CD co C3 M. (b CD to co :03 F-F CD NO CD OW 5 ~~pp ~ cD CD 0 0 00 ti p cD Oq ° O+ "4 cj' C3, CCD c~D f~ ~D eon' ` 0~. p p phi fly 0. CD C co C3. d isi H C CD E5 00 02 ~0~ p O O O R ~C p C C N g, ' ~~r f Option 4: Increase by Average Percentage for Each Property Type Each property type yielded a different increase percentage over the past six years. The breakdown is as follows: Single family 9.5% Apartment/ Multi 12.70/c Duplex 11.6% Commercial 7.7% Townhouse/ Quad 12.5% Industrial 4.9% For the final option in Table A, these individual percentages were applied to each base property type fee to create the proposed fee structure. Table A: Park Dedication Fee Options 2001 Parks Option 1 Option 2a Option 2b Option 3 Option 4 Property Type Ded. Fees +3.4% +5% MSA +10% MSA +9.8% + X% Single Family 1499 1550 1520 1601 1646 1641 Duplex 1497 1548 1451 1528 1644 1671 TH/Quad 1360 1406 1405 1480 1493 1530 Apt/ Multi 1368 1415 1400 1474 1502 1542 Commercial 4360 4508 3168 3364 4787 4696 Industrial 3786 3915 3037 3227 4157 3971 OPTION ANALYSIS FOR PARKS DEDICATION FEES Option 1 bases the fees on an inflation rate set by the State, and by applying them to the rate adjustment used in Eagan for 2001 fees. The rate applies for all property types, making the increase consistent and still in a reasonable range for the Metro area. Option 2 appears to be the most questionable method for setting the fees. After the comparative fee adjustment in 2001, it seems logical that fees are based on Eagan rates, unless another adjustment is necessary. Option 2 includes Eagan fees in calculating the Average, but does not base the increase specifically on Eagan rates. At this point, Eagan, when Trails Dedication are included for comparison, is still within the realm of the average Metro market, but an increase of 10% (Option 2b) moves fees toward the high end. Option 2a, a 5% increase over MSA, is less dramatic an increase but still not based specifically on Eagan fees. However, Option -3, an increase of 9.8%, may push Eagan to the upper end of the market, raising it to a level comparable with the higher end of the Ingraham survey respondents (Fifth highest out of 20 for Single Family Residential, seventh highest for Industrial). Option 4, in most cases, increases the 2001 fees by nearly or over 10% for each property type, except Commercial and Industrial. PROPOSED 2002 TRAIL DEDICATION FEES Using the same formulas as the Parks Dedication options, Table B represents the proposed Trail Dedication Fees. Trails dedication fees have seen a steady increase from 1995 to 2001 (see Attachment 5). Detailed breakdown of option calculations can be seen in Attachment 6. Option 1: Increase Rates by 2002 Inflation Rate, 3.4% Option 2: New Metro Sample Survey This option is a difficult one to construct. Most cities do not separate the Parks Dedication and Trails Dedication the way Eagan does. The Parks Dedication Fee survey does not include separate trails dedication fees. Because of this, Option 2 may not be the optimum choice for 2002 fees. Option 3: Increase by 5.2%, Average Increase for All Property Types Using the same calculation method as Option 3 of the Parks Dedication fees, the fees from 1995 to 2001 yielded a 5.2% increase. Option 4: Increase by Average Percentage for Each Property Type Again using the same calculation method as Option 4, Trails Dedication for each property type from 1995 to 2001 show that residential Trail Dedication fees increased 9.1 % and Commercial/ Industrial/ Public Facility fees increased 1.3%. Table B: Trail Dedication Fee Options 2001 Parks Option 1 Option 2a Option 2b Option 3 Option 4 Property Type Fees +3.4% +5% MSA +10% MSA +5.2% + X% Residential 168 174 - - 177 183 ComnV Ind/ Public Facility 948 980 - - 997 960 Ap. OPTION ANALYSIS FOR TRAILS DEDICATION FEE In order to maintain consistency in the method of fee increase, the best option would be to correspond the Trails Dedication fee option to the Parks Dedication fee option. ALTERNATIVES FOR COMMISSION CONSIDERATION I. Adopt the proposed 2002 Parks Dedication fees and the 2002 Trails Dedication fees as presented in Option 1. 2. Adopt the proposed 2002 Parks Dedication fees and the 2002 Trails Dedication fees as presented in Option 2. 3. Adopt the proposed 2002 Parks Dedication fees and the 2002 Trails Dedication fees as presented in Option 3. 4. Adopt the proposed 2002 Parks Dedication fees and the 2002 Trails Dedication fees as presented in Option 4. 5. Leave Parks Dedication fees the same as 2001. 6. Leave Trail Dedication fees the same as 2001. i Attachment 1: Trends in Parks Dedication Fees, 1995-2001 S 1499 1500 c 1497 1400 1360 1272 1368 1300 -a 1235 1264 1208 1200- 1227 1200 or ~ N 1100 1042 1038 1000 NSF 875 867 -.0000~~/ 900 DPX 842 845. 823 862 . TW/Q 800 777 837 800 CO 723 775 772 RAPT/MUL 700 726 1995 1996 1997 1998 1999 2000 2001. R O Attachment 2: Trends In Eagan Parks Dedication Fees- Commercial and Industrial 1995-2001 -r~ 4900 G 4700 4500 % 4360 4300 p 4100 3900 3786 Ole 3700 N /,.0001~ 3500 3300 3100 -COMM OQ 2900 31 -IND y 2700 9 H 2500 N s g 1995 1996 1997 1998 1999 2000 2001 1 ~ M ' N p 8 Item:J=l, Zoo?- Parks ¢ Im s Dedre.ifion Fees Attachment # j % a 6y. 6f parrf't Ty, 1995 -ZW) Attachment 3: % Change by Property Type % Change by Property Type, 1995-2001 SF DPX TW/Q APT/MUL COMM IND 95-96 8.6 6.8 10.6 6.7 5.9 5.9 96-97 9.7 22.8 -2.9 -0.4 6.6 6.6 97-98 15.9 15.6 5.7 6 3.1 3.1 98-99 2.2 2.6 2.3 2.3 2.2 2.2 99-00 2.9 3 2.9 2.9 2.9 2.9 00-01 17.8 18.9 56.8 58.7 25.4 8.9 Average 9.5 11.6 12.5 12.7 7.7 4.9 Average increase of all property types Combined: 9.8 Item: J-1; ZOOZ Parks 47rails DedteaHan Fees Attachment # t Attachment 4: Detailed Parks Dedication Fee Option Charts "'W Parks 1kdiC4410n OpfiOn: PI ~L Option 1: Property Type 2001 Park 3.4% Increase (rounded 2002 Proposed Park Dedication Fee to the nearest doh) Dedication Fee Single Family 1499 51 1550 Duplex 1497 51 1548 Townhouse/ Quad 1360 46 1406 Apartment/Multi 1368 47 1415 Commercial 4360 148 4508 Industrial 3786 129 3915 Option 2: One important thing to note, and something that can skew the proposed fees, is that most cities do not separate their Parks Dedication fees and Trail Dedication fees. For comparative purposes, Eagan's trail dedication fees have been added to each property type. The resulting figure presented in bold italics represents the final number after the 2001 Trail Fees have been subtracted back out. This chart would be adjusted further dependent on the selected Trail Dedication option. 2.1: Fagan Included Property Type 2001 Base Park + Trails Metro Sample 51/o over Metro 10% over Metro Dedication Fee Dedication Fee Average Sample Average Sample Average Single Family 1499 1667 1608 1688/1520 1769/1601 Duplex 1497 1665 1542 16191-1451 1696/1528 Townhouse/ 1360 1528 1498 1573/ 1405 1648/ 1480 Quad Apartment/Multi 1368 1536 1493 15691-1400 1642/ 1474 Commercial 4360 5308 3920 4116/ 3168 4312/ 3364 Industrial 3786 4734 3795 3985/3037 417513227 Option 2.2: Ithout Eagan- Metro Sample Avera e Property Type 2001 Base + Trails Metro Sample 5% over Metro 10% over Metro Park Dedication Average Sample Sample Dedication Fee Fee Avers (2a) Average (2b) Single Family 1499 1667 1614 1695 1775 Duplex 1497 1665 1544 1621 1698 TW Quad 1360 1528 1505 1580 1656 Apt/Multi 1368 1536 1499 1574 1649 Commercial 4360 5308 3892 4087 4281 Industrial 3786 4734 3795 3985 4175 Option 3: Property Type 2001 Park 9.8% Increase (rounded 2002 Proposed Park Dedication Fee to the nearest dollar) Dedication Fee Single Family 1499 147 1646 Duplex 1497 147 1644 Townhouse/ Quad 1360 133 1493 Apartment/Multi 1368 134 1502 Commercial 4360 427 4787 Industrial 3786 371 4157 Option 4: Property Type 2001 Park Average Percent Average Percent 2002 Proposed Dedication Increase, 1995- Increase by Property Park Dedication Fee 2001 Type (rounded to the Fee nearest dollar) Single Family 1499 9.5% 142 1641 Duplex 1497 11.6% 174 1671 Townhouse/ Quad 1360 12.5% 170 1530 Apartment/Multi 1368 12.7% 174 1542 Commercial 4360 7.7% 336 4696 Industrial 3786 4.9% 185 3971 Attachment 5: Traits Dedication Fees, 1995-2001 1000 d 900 948 900 920 880 880 880 f Residential 800 700 -f-Commercial/ Industrial/ Public Facility 600 m 500 N 400 300 200 163 168 168 150 100 160 105 u " y 100 kA g 0 1995 1996 1997 1998 1999 2000 2001 A N. Item: J- 1; 200Z parks I lraiiy 1dic* on Fees Attachment # (o Attachment 6: Detailed Trails Dedication Option Charts D&Wed Vral is De+dicAii^ Opfion: Option 1: Property Type 2001 Trail 3.4% Increase 2002 Proposed Trail Dedication Fee Dedication Fee Residential Dwelling 168 6 174 Commercial/ Industrial/ 948 32 980 Public Facility I Option 2: N/A Option 3: Property Type 2001 Trail 5.2% Increase 2002 Proposed Trail Dedication Fee Dedication Fee Residential Dwelling 168 9 177 Commercial/ Industrial/ 948 49 997 Public Facility Option 4: Property Type 2001 Trail % Amount of 2002 Proposed Trail Dedication Fee Increase Increase Dedication Fee Residential 168 9.1% 15 183 Dwelling Commercial/ 948 1.3% 12 960 Industrial/ Public Facility J-2; 2002 Fees and Charges ` [Attachments November 19, 2001 f 1i- i! X City of Eagan Parks and Recreation MEMO x 2002 Proposed Fee Schedule AGENDA ITEM: J-2; 2002 FEES AND CHARGES TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the fees and charges established to date and make recommendations to the City Council for changes effective 2002. BACKGROUND/HISTORY: The Commission is annually asked to review the fees charged for private use of public park facilities and recreation equipment. Based on a recommendation by the Advisory Parks Commission, the City Council will establish the fees to be charged during fiscal year 2002. ANALYSIS: A list of current year fees is attached along with proposed changes for 2002. Staff analyzed the potential of generating revenue through increased non-resident fees for athletic fields and presented the information to the Recreation Subcommittee for discussion. The increase to non- resident fees for pavilion/shelter reservations was added for consistency. DISCUSSION/EVALUATION: The fees charged by Eagan Parks and Recreation are both reasonable and comparable when compared to neighboring communities. Fees for park facilities have been set at a level to cover maintenance costs incidental to a facility reservation and fees generated by picnic kit use are offset by equipment costs. The revenue generated for FY 2001 has been fairly consistent with recent previous years. It should be noted that in 1995 a non-resident fee was implemented for the first time and in 1997 a very minimal increase was made to shelter/pavilion reservations. Increases proposed for 2002 include private rental of Trapp Farm Park tubing facility to more accurately reflect labor costs, and increased fees for non-resident use of shelters/pavilions and athletic fields. ALTERNATIVES FOR COMMISSION CONSIDERATION: • Recommend to the City Council that the fees and charges for 2002 as outlined by staff be approved as presented. • Recommend to the City Council that the fees and charges for 2002 be approved as amended. • Recommend a separate fee schedule to the City Council for approval. I Item: I -Z; 2002 Feces ~ Chard 2002 FEE SCHEDULE Attachment # Parks and Recreation Charges Z002. Proposed Foc S~hedu ~iqz * The following facility rental fees are subject to 6.5% State sales tau, and require a $150.00 da~ngaa deposit payable at the time of registration. * * Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge - with only the requirement of a $300.00 damage deposit per school building that schedules use of any Park Shelters or Pavilions. 2001 2002 FACILITY RESIDENTS NON RESIDENTS NON RESIDENTS RESIDENTS *Trapp Farm, Thomas Lake and Blackhawk Park pavilions: • All day rental (loam -10pm) $100.00 $120.00 $140.00 • Half-day rental (10a m- 4 pm, or5-10pm) Same 100.00 70.00 90•00 35.00 • Blackhawk kitchen 30.00 30.00 Enclosed park shelter buildings: • All day rental ( loam - lOpm) $100.00 $120.00 Same 140.00 • Half-day rental (10am-4 or 5-1013m) 70.00 90.00 1~ Tennis Courts $2/court/hour $2/court/hour $3/court/hour $3/court/hour *Community Room - City Hall (NOTE: after hours rental is 2-hour minimum): • Youth groups (gain - 4:30 pm) Deposit only N/A • Youth groups - after hours (per hour) 9.00 N/A • Local civic groups (8am - 4:30 pm) Deposit only N/A • Local civic groups - after hours (per hour) 20.00 N/A • Other citizen groups Same Same -Per hour rental 20.00 50.00 -Maximum one-day rental 200.00 350.00 • For profit organizations Per hour rental 50.00 50.00 Maximum one-day rental 350.00 350.00 The following charges are subject to 6.5% State sales tax: Same Same Sunshelters (per day) $30.00 $50.00 Same Same Picnic kit: • 3 items 7.00+$50 10.00+$50 Same Same • Each additional item deposit deposit 3.00 5.00 Chuckwa on grin (per day) 30.00 50.00 Same Same Canopy r day) 55.00 75.00 Same Same Extra picnic tables 25.00 N/A Same Same *Trapp Farm reserved tubing facility: • 1-30 people (per hour rate) 25.00 45.00 • Each add'l > 25 (per person per hour) 1.00 1.00 (Note: maximum capacity is 100 people) • 1-30 people (per hour rate) 40.00 65.00 • 31-60 people (per hour rate) 75.00 100.00 • 61-90 people (per hour rate 110.00 135.00 G:Jeff/Parks Commission/2002 fee schedule p.s.t L 2001 2002 FACILITY RESIDENTS RESIDENTS RESIDENTS RESIDENTS Athletic facilities: • Fields - youth tournaments (per field per day) $35.00 45.00 Same 70.00 • Fields - all other users (per field per day) 55.00 75.00 Same -110.00 • Lights, if required (per field per hour) 3.0.00 30.00 Same 45.00 • Building cleaning (per full day use only) 55.00 55.00 Same 70.00 Half day use (less than 4 hours) charges 700/9 of rate Field/facility maintenance fees: Unless obviously known, the user will be considered non- resident. Proof of residency of 75% or better will qualify for resident rate. Same Same • Traveling youth teams (per team) 70.00 N/A Same 350.00 • Adult - up to 9 games (per team) 175.00 N/A 520.00/date 540.00/date • Adult - more than 9 games -each additional game>9 325.00 N/A G:JeWParks Commission/2002 fee schedule Resident-- Lives or works full time in Eagan Specialty field set-up charge to be determined on a case by case basis. This cost would be in addition to the field use permit cost. parks 8I recreation MEMO - city of eagan TO: Tom Hedges, City Administrator CC: Ken Vraa, Director of Parks and Recreation, Mike Ridley, Senior Planner Gene VanOverbeke, Administrative Services Tom Colbert, Public Works Director Eric Macbeth, Water Resources Director Gregg Hove, City Forester Paul Olson, Parks Superintendent Cherryl Mesko, Parks and Recreation Office Supervisor FROM: Beth Wielde, Research & Special Projects, Parks and Recreation DATE: October 16, 2001 SUBJECT: Advisory Commission Action, October 16, 2001 Regular Meeting The following issues were brought before the Advisory Parks Commission for action during their regular meeting on October 15, 2001. The information is listed under its appropriate agenda item For more information on any of the agenda items, see Beth Wielde in Parks and Recreation Visitors to be Heard EAA Petition Representatives of the EAA presented a petition with 1,000 signatures to request that North Park be considered for soccer field space. Commission Action The APrC referred this item to the Acquisition and Development Subcommittee. The representatives from EAA have been invited to attend this session and offer their input. Consent Agenda Bergin Property, Culver's Restaurant The Commission reviewed the staff reports for the twoproposed projects. There was no discussion before the motion to approve. GABethW"ost-Commission Recap\2000-2oonio-i 5-01.doc Commission Action Unanimous approval by all attending members of the Commission Development Proposals There were no development proposals to review at this meeting. Old Business Skateboard Parks Beth Wielde, Research and Special Projects presented the Commission with an update of the skate park project, discussing the behavior issues reported in the park, and reasons permanent sites should be explored. Commission Action The Commission directed staff to investigate a permanent site for the park, a second site, and begin research on a bike facility. All present members approved this direction. New Business Volleyball Request for Carnelian Park In response to citizen inquiry for a volleyball setup at Carnelian Park, staff brought forth the issue to the Advisory Parks Commission for review and input. The request was for volleyball posts possibly in the southwest corner of the park, with a horse shoe pit as a secondary request. Commission Action This item was referred to the Recreation Subcommittee. Recreation Superintendent Jeff Asfahl will set up this meeting. Winter Weather Policy The policy for closure of Eagan's facilities has been -10 degrees below 0 temperature and 25 degrees below 0 wind chill. The National Weather Service has since adjusted its Wind Chill Temperature Index, so Parks and Recreation staff has adjusted its cold weather policy to adhere to the new standards. GABethkAPrOPost-Commission Recap\2000-2001110-15-01.doc Commission Action The Commission moved to accept -10 degrees below zero temperature and -15 degrees below 0 wind chill as the standard for closure policy based upon the new guidelines set by the National Weather Service Other Business and Reports There was no action taken on items under "Other Business and Reports." These informational reports included: • Summer Program Report, Recreation Superintendent Jeff Asfahl • Summer Program Report, Sports Program Supervisor Sonya Rippe • Summer Program Report, Youth Development Coordinator Loudi Rivamonte • Community Center Update • Golf Course Exploratory Committee Update Exhibits Associated with Agenda Items To view the exhibits associated with the agenda items, including plat maps, relevant documents, or site plans, see Beth Wielde in the Parks and Recreation Department at extension 144. Minutes of the October 15, 2001 Meeting To obtain minutes of the Advisory Parks Commission meeting, contact Cherryl Mesko in the Parks and Recreation Department at extension 661. GABeMAPrOPost-Commission Recap\2000-2001110-15-01.doc city of eagan PATMCIA E AWADA October 15, 2001 Mayor Dear Golf Course Exploratory Committee Members: PAUL BAKKEN PEGGY CARLSON I am providing this updated schedule of future meetings to assist each of CYNDEE FIELDS you in your individual scheduling. It had previously been announced that the next full-group meeting of the committee would be held on October MEG TILI.EY 24, 2001. However, with the recent election of the Executive Committee Council Members members, it is appropriate to adjust the schedule. Please note, as always the meetings are open to the public as well as to other committee members desiring to attend. THOMAS HEDGES CityAdmirustmtor The revised schedule for the next month is as follows: October 24, 2001 - Community Room. 6:30-8:30: Executive Committee. Municipal Center. The newly elected Executive Committee will meet to develop policy 3830 Pilot Knob Road issues for subsequent discussion with the City Council. The discussion will be based on the accumulated work of the three subcommittees. Eagan, MN 55122-1897 Phone: 651.681.4600 November 13, 2001- Community Room, 5:00: Executive Committee Fax: 651.681.4612 and City Council. The Executive Committee will meet with the City Council to discuss and TDD: 651.454.8535 request direction on the policy issues developed at the October 24's meeting. Please note the City Council is to meet at 5:00 with this item Maintenance Facility: being first on the agenda. 3501 Coachman Point November 14, 2001- Citv Council Chambers, 6:30-8:30, Full Eagan, MN 55122 Group/Subcommittee Meeting(s). Phone. 651.681.4300 The full committee/subcommittees will meet to follow-up on the meeting Fax: 651.681.4360 of the Executive Committee and the meeting with the City Council to continue working on the study. You will be notified as to the place, and TDD: 651.454.8535 nature of the November 141i meeting(s). www.cityofeagan.com Enclosed are summaries from the subcommittee meetings of October 10, 2001. These will also be posted on the Web in upcoming days. The information can be found at: THEL:ONEOAKTREE www.ci.eaean.mn.us The symbol of stmigth and growth in our community Click on "Commissions/Committees," then "Eagan Golf Course Exploratory Committee." The site Will be updated, as information is available. Thank you for your continued dedication to this study. Sincerely, Beth A. Wielde Research and Special Projects City of Eagan Parks and Recreation p, y GOLF COURSE EXPLORATORY COMHII= PROGRAmKiNG SUBcomm T1EE October 10, 2001 AGENDA ITEM #1- DRAFT PROGRAMMING STATEMENT This item was deferred from the September 26, 2001 meeting. *Note to Golf Course Exploratory Committee Members. The Draft Program Statement is meant to he a guideline on which the Finance and Land Use Committees can hase some of their efforts. More meeting summary notes follow the draft program statement SECOND DRAFT PROGRAM STATEMENT EAGAN GOLF COURSE GFxF" uL If recommended, the golf course should be a high-quality public (municipally operated) course consisting of 18 holes, par - 72, at a minimum of 6,800 yards in length (facilities comparable in play to Chaska Towne Course, Bellwood Oaks, Mississippi Dunes). The golf course shall be self-sustaining, therefore design and programming elements shall lend itself to cost efficient operations and revenues enhancements. Primary Revenues shall be generated from the following general categories: 1) Green Fees, including daily play and special events. 2) Merchandise sales, including golf balls and other "pro-shop" merchandise items. 3) Cart Rental, including pull carts 4) Driving Range, including a sand trap practice area 5) Concessions, including all food, beverage, and on course concessions/vending; building use rentals (give consideration to full-service restaurant). 6) Full-Service Kitchen and Banquet Facilities, used for receptions (weddings, special events), meetings. 7) Non-Golf Programmed Space, including Art House Space Rental (should the space be needed or desired by the Art House), Nature Center ~i A storage area shall be constructed to accommodate the number of golf carts needed. Secondary facility or room(s) should be available when and if the banquet facilities are occupied Views and vistas should take advantage of outdoor surroundings. Parking lot area should have visual acuity to the clubhouse. Lockers, showers, and club storage should be considered MnwiG RANGE The driving range shall be sized to accommodate group lesson programs as well as individual lessons and individual use. The tee area shall be large enough and flexible enough to allow for multiple tee settings, allowing previously used areas to re-establish itself for future use. The driving range should be of sufficient length as to allow for practice with a full range of woods and irons. Yardage markers and target areas provided at various intervals. The driving range shall be irrigated. Sand trap practice area should be available, large enough for chipping. Full or part-time teaching pro available. OTHER PHYSICAL CHARACTERISTICS The parking lot shall be sized to accommodate special events while supporting other clubhouse functions. The entrance to the golf course shall be easily identifiable and accessible with curbside appeal to aid in the marketing efforts. A "grounds maintenance area" should be defined and sized to accommodate the various pieces of equipment necessary to maintain the fairways, greens and tees. This area should be centrally located to the course so as to avoid long runs to all areas of the course. Outbuildings and other elements should be architecturally consistent with clubhouse design. Lightening shelters should be available on the course. Phones available on the far part of the course with direct line to clubhouse. Restroom facilities on the course could be unisex. m~X v ° m< 3 0 0 0-z Dto x-n ~-I N CD O m U C m C O Q a) (D CL Zr (D ca 2) CD c CT zr to 'a ft :3 Ph 77 om °v;aumOCT~C 0) m m O o~0Vyi~~0M ami ~ x °v,0 CDOD3o ('D o ° am0m0~=r 3co ° w CD 0 CD CL 3 WO 3 0 m m a 3 ° ca =3=-CD v► ~scw~vai•<g~ fo 0 ~`°mxo-°c (yD 0 o 03 co 8 3 0 0.= ,0-°-n O 3 m -0 CD jO C a a 0 m N CO •0 O (°p 0 O C m a ° 3m°'N...co ~ m m m°'<='00 au 3 CL .(a to _Q, o o a 3 ~ fl:... O N N C NQ (0 n ° O 5 m. O =r 0 A) M m y m -3 O a 7 cn 0- O CT 0 -0 CD 0-0 (D tCO m y m 0. W ~m=NN 'V 3 m 0 8 --I O -Err~ a !;l< w ~ (D _ N (D (n fn O O O CL m p < N C O cQf 3 m.Ory?^^t?Na O C) (D rr 3 N CA < 5- ma flt1 W 0 m m O O -0. CD O y N N Revised golf course layout to minimize the use of Patrick Eagan Park. Hole Yards Par 1 380 4 2 415 4 s - ~2 - 3 200 3 4 390 4 17.< ! 5 385 4 - l 6 525 5 7 375 4 8 555 5 ' 9 225 3 10 515 5 j 11 350 4 12 430 4 lit • ! 13 490 5 21 14 385 4 s• 15 215 3 M 16 450 4 17 205 3 1 18 435 4 Total 6925 72 Club House 60,000 ft2 Parking 100,000 ft2 Practice - DR 265yd X 130yd ! C&P 215yd X 50yd trick n Maintenance 40,000 ft2 Green area 200fit dia I L-L 1 ~ ~ Hole Yards Par " 1~ - 1 385 4 2 400 4 16 3 210 3 • 4 410 4 5 415 4 ! 6 530 5 7 210 3 8 540 5 ' 9 380 4 10 515 5 j 11 350 4 12 425 4 $ .i a 13 485 5 2 14 385 4 a 15 215 3 16 450 4 ' • .-fi,~:~ 17 205 3 y_,y 18 430 4 Total 6940 72 Club house 350ft X 250ft Parking 400ft X 250ft Practice 250Yd X 216Yd ! Maintenance 150ft X 200ft A Green area 200ft dia n t ► j ■ a l r AT-41 L.M\-KNNNO a: 14 O'Q 8 r1 Er c~ c n C cOm ox xa oho ti c~ ri m o o•o ° o c x ITJf'1 R R ao o g o (JQ Ct Fii nq pp p ~D p (y S~u! 'Ct .C G' 0 o nrA $8 C OOH 'IQ Pd '•d b o b 'ri a' p d~ O 00 - • o ~ • p' R 8 ~ ~ ~ ~ try O p ap pis ~~r~~ FL 0,0 010 C fD t~ii N R rt PA CD Golf Course Exploration Finance Subcommittee Meeting Notes-'Wednesday, October 10, 2001 The following subcommittee members were in attendance: Derek Brothers, Steve Cox, Terry Creegan, Brent Florin, Michelle Harrington, Jerry Johnson, Jack Lachenmayer, Ramstad, Peter Robert Saalborn, Mike Schlax, and Scott Smith. f The following subcommittee members were absent: Lee Anderson, Deke Branchaud- Linsk, Don Elsenheimer, Jean Funk, Ken Hanley, Russ Hull, Tom King, Jeffrey Larson, Paul Rascher, Phil Spade, and Tim Staley. Others present: John Valliere (General Manager of Braemar Golf Course and President of Effective Golf Course Systems, Inc.) and Gene VanOverbeke, staff; Gene called the meeting to order at 6:30 p.m. He began by introducing John Valliere who made some opening remarks and then answered questions and engaged in discussion with the group. John had been provided only minimal information about the particulars of Eagan's current situation, the exploratory committee and its work to date. General information provided by Mr. Valliere in response to questions or in discussion is as follows: • Numerous cities in the metropolitan area regret not ever having or having lost golf courses. • The number of new courses opening in the metropolitan area is meeting demand. • Minnesota is a high per capita golf state and is building new courses at a very high rate. • The average golfer will travel 20 miles on a daily basis to play golf. Particular products will draw farther, probably in the range of 50 miles for a good course on an occasional basis. • Braemar is driven by its location and use of patron cards although some location potential (Bloomington hotels) is not tapped because of the course demand from Edina residents who have priority. • Golf carts are expensive to acquire and maintain. As a course ramps up, cart acquisition can be handled by lease, then lease-purchase and finally moved to direct purchase depending on financial capacity. • Communities wish they had courses primarily because they see them as recreational amenities, they see retained open space, and if run properly they break even or turn a profit. • In terms of size, an 18-hole course typically requires 120 to 160 acres depending on topography, a number of other environmental issues and facilities actually constructed. The Eagan site has some particular challenges that may translate to acreage variations including the proximity to the school and the trees as evidenced by the aerial photo. • Due to market forces driving land prices, the only golf courses in the urban area x are ultimately municipally owned. !g r • It is difficult to determine the impact on existing golf courses in Eagan, if a municipal course is built. • There is the potential for over saturation of golf courses in the area, however there is a demand in this particular area for a course of some distinction. Acquisition, development and operating costs requiring a fee of $65 dollars per round five years from now would probably price a course out of the market. y • To go about making recommendations to the City Council the group probably needs to build a foundation of costs and revenues, a quick and dirty proforma of sorts. The subcommittee thanked W. Valliere for his assistance and he left the meting. Steve Cox and Terry Creegan were elected from four candidates as the Finance Subcommittee representatives to the Executive Committee. Gene distributed documents that had been provided by members as well as financial information he had collected from the municipal courses in Apple Valley, Chaska, Golden Valley and Inver Grove Heights. A member expressed concern about the make up of the Executive Committee and Gene suggested that the meeting of that group would be the appropriate foram to address the issue. The subcommittee agreed that the representatives to the Executive Committee should request through the appropriate channels that an appraisal of the McCarthy property be undertaken. Gene noted the current expectation that the Executive Committee would meet on October 24, 2001 and would meet with the City Council in early November. No meeting has been set for the Finance Subcommittee at this time. s THE KEHNE HOUSE AS A NATURE CENTER We feel that appreciation and respect for nature and the out-of- doors are vitally important values to instill, especially in our children. Even though the City of Eagan boasts an extensive park system with many, many activities to offer, it does not have a nature center for educating the City's residents about the wonders that nature has to offer. While there is a Dakota County facility in Eagan underway that will serve as an outdoor activity center and trailhead, the educational opportunities that we feel are important will not be offered there. The City of Eagan owns a property (the Kehne House) that sits on the edge of Patrick Eagan Park. This house is now being leased at well below the market rental rate for such a house. The citizens of Eagan, who are the actual owners of the house, are unable to experience the stunning outlooks of Patrick Eagan Park found in this house nestled in the woods. The Kehne House is ideally situated for a year-round educational facility geared toward observing and learning about wildlife and nature both from the house and in the adjacent park. Educational activities in the park itself would be convenient because of the proximity of the house to this 105-acre nature and wildlife preserve purchased by our city founders with the fortunate foresight to set aside such a valuable part of our heritage. A nature center would enhance this vision and allow citizens of Eagan to appreciate what has virtually vanished from our urban landscape. Our children could learn firsthand what our forefathers saw as they settled our great country. v 011", ' ~~I',.•~~.:~ .y~tiL ~r hr, 1. ;Yc,Ldr " t ~i ~:"ka3;~~yT. .i,~C }'6~Y -~''i~ i~ .MS~p +~,3.. ?~"m. e-• I\ .i •ZP .I i, ~y: ~`l -rte e a? ~ k R 3 l ~ , y ~,'tGV✓ r~Yd,. ~0.'~.~if' ~3~.- ,-~t~ r „j 1~:~ y~ ~ ` - ~r«;a ~ `en. `'x.~ ~ ~ ~ . ~ l~ k y ° t 41. WVP 'k t, -A rl i 1 , r r 1 0 . .C+ 1 ~ ,.~y~,~ i "Lt~ ,R WA' - '1~. K I rir _ tT` I e ` ~4 s~- t ✓ K `a ai yt .gah, i tCr I ry v `'d V r x lK ? as ? ~P y' t ~~•~7~, ~.{-•d<~-"~!'. t nt'_>~{ ~ E ~rtiY;{ h Mp>, r t ~I !M ,~x~_ ..d'°" ~ ~ r4 r_'~ '1t~~y sri..,. wt.: ~6 ru~,civii Cherryl Mesko Frorn: Teresa Pojman Sent: Monday, November 19, 20019:14 AM To: Cherryl Mesko Subject: FK Parks Commission Meeting today Monday November 19 (d~ 7PM ----Original Message From: Tom or Elaine Eyre (mailto:tweeee@mediaone.net] Sena: Monday, November 19, 200112:25 AM To: webmaster@ci.eagan.mn.us Cc: Brent Florine Subject: Fw: Parks Commission Meeting today Monday November 19 @ 7PM Elaine and I received this message this evening from Brent Florine. Neither of have seen the plan that will be brought forward. However, we both strongly support the spirit and direction of the proposal to have a nature center at the park. We believe that this matches the original intended purpose of the park. Unfortunately we have a prior commitment for Monday, November 19, and will not be able to attend to show our support in person. Please make sure that this message gets to the appropriate personnel on the Advisory Parks Commission. Thank you, Tom and Elaine Eyre 1373 Interlachen Drive Eagan, MN 55123 (651) 454-9388 Original Message From: Brent Florine To: Undisclosed-Recipient: may.swdata.com• Sent: Sunday, November 18, 20018:04 PM Subject: Parks Commission Meeting today Monday November 19 7PM We will be presenting a plan to the Eagan Parks Commission today, Monday November 19 at 7PM in the Eagan City Council Chambers for a nature center in Patrick Eagan Park.This would be consistent with the vision of the park when it was initially purchased and would "protect" the park from future development threats. A strong showing of park supporters will give more emphasis to our presentation. Please attend this meeting if at all possible. 11/19/2001 ra8vIVii Cherryl Mesko From: Teresa Pojman Sent: Monday, November 19, 20019:14 AM To: Cherryl Mesko Subject: FW: Parks Commission Meeting today Monday November 19 (8~ 7PM ---Original Message From: Tom or Elaine Eyre [mailto:tweeee@mediaone.net] Sent: Monday, November 19, 200112:25 AM To: webmaster@ci.eagan.mn.us Cc: Brent Florine Subject: Fw: Parks Commission Meeting today Monday November 19 @ 7PM Elaine and I received this message this evening from Brent Florine. Neither of have seen the plan that will be brought forward. However, we both strongly support the spirit and direction of the proposal to have a nature center at the park. We believe that this matches the original intended purpose of the park. Unfortunately we have a prior commitment for Monday, November 19, and will not be able to attend to show our support in person. Please make sure that this message gets to the appropriate personnel on the Advisory Parks Commission. Thank you, Tom and Elaine Eyre 1373 Interlachen Drive Eagan, MN 55123 (651) 454-9388 Original Message From: Brent Florine To: Undisclosed-Recipient: may.swdata.com; Sent: Sunday, November 18, 20018:04 PM Subject: Parks Commission Meeting today Monday November 19 G 7PM We will be presenting a plan to the Eagan Parks Commission today, Monday November 19 at 7PM in the Eagan City Council Chambers for a nature center in Patrick Eagan Park.This would be consistent with the vision of the park when it was initially purchased and would "protect" the park from future development threats. A strong showing of park supporters will give more emphasis to our presentation. Please attend this meeting if at all possible. 11/19/2001 MEMO city of eagan TO: Ken Vraa, Director of Parks and Recreation FROM: Beth Wielde, Research and Special Projects, Parks & Recreation DATE: November 16, 2001 SUBJECT: Visitor's Center/ Nature Center planned in Lebanon Hills Regional Park In response to your inquiry about the planned Visitor Center in Lebanon Hills Regional Park, I have contacted Bruce Blair, Physical Development, the County Web site, and Lynn Thompson, Assistant Physical Development Director to answer some of your questions. Overall, the facility is intended to be integrated into the overall function of the park, rather than be a stand-alone nature interpretive center. Nature centers tend to have permanent or rotating fixed exhibit space for natural interpretation, much in the manner of a "living museum," with regular park-specific programming, and in some cases interpretive classroom activity. A visitor center or trailhead is meant more for providing a space for visitors to "collect themselves" before heading out in the main park. A visitor center will serve basic needs such as information, brochures, restroom facilities, vending, and warming during winter months. The Lebanon Hills Visitor's Center will provide classroom and meeting space, but this is not exclusively set aside for park-specific interpretive programming. Project Overview • The project architects are Partners and Simy Architects. • Site designers are Brauer and Associates. • The approximately 6,000 square foot building is intended to lie along the north end of Schultz Lake. • Project budget is approximately 1.9 million dollars, with an anticipated 1.2 million for the architecture. • The Visitor Center serves as a trailhead in the north and east area of the park. The center connects to nature trails going west, northwest, connector trails to the north, and trails to the south. • Four "Outdoor Group Areas/ Learning Nodes" are provided in the building' s vicinity. Interior (Please see attached maps for development illustration) • The building has been divided into five primary use categories: Education, visitor services, administration, support, and rental facility. - Education- a learning center and multi purpose room, decked out with some exhibits. - Visitor services- visitor orientation area, lobby, light retail, trailhead and gathering area, and vending. - Administrative offices, conference rooms, administrative storage, First Aid, staff showers. Support- Storage, mechanical, restroom facilities. Rental facility (nearby outbuilding)- Rentals of skates, small game equipment, snowshoes, skis, boots, poles, and a distribution area. • There appears to be no permanent exhibit gallery or interpretive center in the plans at this time. Displays will rotate and be temporary set-ups. The center is anticipated to serve more as a visitor's center, trailhead, and classroom/ meeting space as needed. Resource Base • Thompson said that there is not one specific feature or theme that the visitor center will focus on; it will probably have elements throughout the park featured. • There will not necessarily be one large exhibit hall. Displays will be set up in varying points in the building, and can be changed as needed, as discussed in "Interior". Programming • At this time, there are no plans to have regularly scheduled daily or weekly programs. There will be ongoing educational opportunities, more like short term courses, special events, or workshops/ • Tours will primarily be self-guided opportunities, as the 2002 budget does not include a forester or a permanent tour guide. This could change as programming adapts to needs. • The building is intended for multiple uses- space can be rented when the County is not using the space (guidelines for this have not yet been developed). Staff • There is not an exclusive full-time staff position included in the 2002 budget. There is an allotment for a .3 time position. This could change depending on future needs. • Existing full-time employees could staff the Center, and there are offices included for staff, but there is no plan at this time to hire anyone exclusively for the Visitor Center at this time. For additional information, there are several sources available: • www.co.dakota.mn.us/parks • Lynn Thompson, Assistant Physical Development Division Director 952/ 891-7007 • Beth Wielde, City of Eagan Parks and Recreation 651/ 681-4660 F °lofl y r I AN K L' 'a,. .5" j ~ rl. •Yr7 V.:. iu-~,ri•41n,. =7•~--r~1 5 1. I tr^ S f ~a F .s tii '+c` ,13. 6n r4.1ina ..rl , r. t I.: 00P, t' L' i k-61 A I 5r - ' f ~ r'r 4 f I K F ~'rll ,4ip rMtl ' I ~ II ~ I} ~a ~ ~ ~ ~ rd ~It~ v~~ 1 fl'. t-e Wtl^rkY 3. w-i I a r . f VI$IN'IAC~R CENTER FLOOR PLAN http://www.co.dakota.mn.us/parks/pdf/floor%20plan%20webla.jpg 11/15/2001 P ~lofl 4x.'lII4x)II f-RAA.r U? NA1I1rl ARLA i tlARATNG SOM Ilw is ,~-«~.r . • ; CONNECTOR TRAIt CONMOI IN RISlfIRITI " . R1b MED NAlUW SMII4I9 WMAAD, (TAIL SAI'ANNAt, PRAIRttf, I TC_ i'c. IIAIVRAt11lf}P1M'1H1G3 ll~i $ U OtjhDIhG Tid 041114f "I' `~1 RUIIJILNKi ICUIMICAI • 1. r 4 OtA 7 w. k ~ ' '~nS RlSIl1JM:41it17 14.I `41TU AI a3'~1' . • _ t ii t'" PARILIV4 LUL IMMICAMLY-LOW TIUACL "AO111416~.. STgL11l1ItATIt YANM 1MINT ARIA ja I:i11ftM14.IR Si~lI71P . t~ .A„,y T' ¢ .1+ k' . INTR.v.4;1 . +7 61 WAYR ARIA: IUARNING; NODE , . ?r,4.V~ + * 11R:RKi,•a, ~s - AMMULf F4-; Al4 T-RAII.I'1MTfl'tltAti4 IR 1fA1f L AC-Cf]I I W [ w' / WATI.R ACCLIS ' ` t k L 4AKNINI NIIIIf TAR! WNW http://www.co.dakota.mn.us/parks/pdf/01-22-visitor%20center%20schematic%20fn1%20webl .jpg 11/15/2001 F ~lofl 1 ~ ~ D, ~ ~,Ya+1.. rrr u,.iM tatsxrn '4 SaM~.J.+nr'vr c 1•.vt r-5 I 1 w-1.~ x I t ..n r..J iSAi If r.r. r. {,(ki i....<.T•6.. l...ta.a. Id d4.s,vM•rb.t rt*:.L w!1n! N,Ir,aLr $LCTIQM TH.AOUOA VIEITQA C[NT[A I'll t,f Y,µf A{ 4- ~ u'.V aA c f _ ' ~ lhw~ 6 waM - - 4x.15 I ' r man tf r~ 1 5r.nA, u~a.4,~es„ 'v.~/f le,l fnir~ 4ann Wrp _ ~ l{y YSRN ' -'lk ScmuLZE LAKE AREA ,h r.,,~,.. MASTER PLAN ~r.;!•.e LEBANON HILLS RP-alONAL PARK DAKOTA COUNTY PARKS ,SCHUl ZE LAKE AREA MASTER PLAN http://www.co.dakota.mn.us/parks/pdf/schultz-mstrplan%20webla.jpg 11/15/2001 I Dakota County Off Leash Dog Area Study Project Update November 19, 2001 Off leash dog areas are outdoor recreation spaces, often enclosed or semi-enclosed, designated for dog owners to provide their pets with free-running exercise and social interaction with other dogs. Off leash areas have increased in popularity over the past decade. To understand how to serve citizens who want to let their dogs walk or run without a leash in public open spaces, Dakota County is researching how this service can be provided within the County. Staff have collected information on off leash areas that are now operating or planned throughout the Twin Cities area. A working policy and site search criteria for off leash areas (see below) were approved by the County's Park and Recreation Advisory Committee on November 14, 2001. The policy and criteria are similar to those used by the counties and cities in the metropolitan area that provide off leash dog areas. Policy Statement Off leash dog areas are appropriate recreational uses within Dakota County when they are located and designed to eliminate use conflicts, minimize environmental effects, and provide the maximum recreation benefit to users. As part of its mission to provide recreational service to its citizens while protecting natural resources, Dakota County has a role in studying off leash dog areas in these settings: A. Dakota County Park System B. Other existing County-owned land C. Private land, in partnership with interested landowners D. Public land owned by another agency or municipality, in partnership Site Search Criteria The following criteria will be used to identify sites for more detailed evaluation. 1. Avoid land use conflicts (child care areas, residential neighborhoods, passive recreation areas, existing high use areas, etc.) via buffering or distance. 2. Avoid ecologically sensitive areas (sensitive or unique wildlife habitat/vegetation, highly erodible or sensitive soils, steep slopes, sensitive waterways, etc.). Search for sites that have more durable environmental attributes and the capacity for vegetative regeneration, and can provide a pleasant visitor experience. 3. Have convenient road access, handicapped access, and access to parking. 4. Have a minimum site size of 7-20 acres. 5. Have several open use areas within a given site. At least one of these open use areas should have a minimum of at least two acres of contiguous open field. 6. Have a compact site shape as opposed to a linear site. Over the next few months, the study team will be searching for potential sites for off leash dog areas within Dakota County. Potential sites will ultimately be identified and presented to the Park and Recreation Advisory Committee, for discussion. The potential sites will-then be evaluated based on the criteria and other desirable site characteristics and considerations. Updates on this study will be posted on this Dakota web site. Comments and questions can be directed to Lynn Thompson, Dakota County Physical Development Division, 952-891-7007 O ynn.Thompson@co.dakota.mn.us). i SKATE ~k EAGAN PARK SITES CS X04 71;4. ~ ~ v 4aa~ 40 pmw DISTANCE FROM q, 5 1 1 1 4 3 1 2 EXISTINGHOWS IXISIING PARKING 4 5 0 5 2 5 3 2 3 EXIsTnvcTOn,ETs 5 5 1 1 4 2 5 4 2 sM oasxRvnTTON 5 4 5 5 1 4 4 1 5 FOR POLICING i corisTRoMoxEasE 5 4 4 0 4 4 5 4 5 SITE CONDITIONS Il"ACT ON 4 1 5 1 2 5 4 2 4 EXISTING USE PROXIMITY TO 5 5 2 2 3 1 4 4 3 IXfSTINGAMENITI~S srrE scoxnvG 4.6 4.1 2.6 2.1 2.3 3.6 4.0 2.6 3.4 1=LOW 5--IIIGH EAGAN SKATE PARK EXISTING CONDITIONS ANALYSIS SITE EVALUATION~ Nov. 2001 B r city of aagan PATRICIA E. AWADA Mayor PAUL BAKKEN TO: ACQUISITION & DEVELOPMENT SUBCOMMITTEE PEGGYCAM SON FROM: C.J. LILLY- PARK PLANNER/ LANDSCAPE ARCH. CYNDEE FIELDS. DATE: NOVEMBER 15, 2001 MEG TaI EY RE: PROPOSED SKATE PARK QUESTIONNAIRE SCORING Council Members THOMAS HEDGES The Eagan skate park site evaluation form is scored on a numeric scale with cityAdmininrator 0= poor to 5= excellent rating. Key criteria evaluated are distance from existing homes, proximity to existing parking, existing toilet facilities, site observation for policing, ease of constructionlsite conditions, impact on Municipal Center. existing use and proximity to existing park amenities. The following are 3830 Pilot Knob Road suggested values. Eagan, MN 55122-1897 Phone: 651.681.4600 Fax: 651.681.4612 A. DISTANCE FROM EXISTING HOMES TDD: 651.454.8535 Less than 100' = 0 Maintenance Facility: 100' to 199' =1 3501 Coachman Point 200' to 299' = 2 300' to 399'= 3 Eagan, MN 55122 400' to 499'= 4 Phone: 651.681.4300 (treater than 500' = 5 Fax: 651.681.4360 TDD: 651.454.8535 B. PROXIMITY TO EXISTING PARKING wwwcityofmpn.com Greater than 500' = 0 400' to 499' = 1 300' to 399' = 2 200' to 299' = 3 100' to 199' = 4 THE LONE OAK TREE 0' to 99' = 5 The symbol of strength and growth in our community C. EXISTING TOILET FACILITIES Existing building, non-programmed = 5 Existing building, programmed = 4 High potential for new toilets = 3 Moderate. potential for new toilets = 2 Low potential for new toilets = 1 No opportunity for toilets = 0 D. SITE OBSERVATION FOR POLICING Adjacent to main road = 5 Adjacent to main road, some obstruction. = 4 Internal park location, requires drive through = 3 Internal park location, Some obstruction = 2 Internal park location, Requires a walk through = 1 No access = 0 E. EASE OF CONSTRUCTION/ SITE CONDITIONS Flat and open, good drainage, Minimal grading required = 5 Flat and open, fair drainage, Moderate grading required = 4 Site flat but not open, tree Removal required to build = 3 Slopes over 50% of site, big Disturbance to build. = 2 a Slopes over 75% of site, wall May be required =1 Slopes over entire site, wall Needed, many trees removed = 0 F. IMPACT ON EXISTING USE Due to location, low conflict potential = 5 Some programmed activities within visual And audio range, may share parking = 4 Programmed activities in the park, no Physical impact but amenities shared. =3 Programmed activities within park, high Degree of sharing may have impact. =2 Physical overlap between activities, ie; Balls hit into skating area. =1 Would require relocation of an existing Programmed activity. =0 G. PROXIMITY TO EXISTING PARK AMENITIES Water fountain, electricity and security Lighting in close proximity =5 Water, electricity and security lighting Readily available =4 No amenities in place, however, the Opportunity to connect is on-site =3 Some connections available but others Require extension of services =2 No connections available, all services Must be extended. =1 No connections or extension available All utilities outside park. =0 Attachment 1: Trends in Parks Dedication Fees, 1995-2001 1499 1500- 1400- 1360 1272 1368 1300 1235 1208 1200 d 1100 1042 -.000~/ 1000 °SF 875 867 900 DPX 842 823 862 --W/Q 800 800 777 837 -APT/MUL 723 775 772 700 726 1995 1996 1997 1998 1999 2000 2001 Attachment 2: Trends in Eagan Parks Dedication Fees- Commercial and Industrial 1995-2001 4900 4700 4500 4300 4360 4100 3900 R 3786 > 3700- 44 3500 3300 3100 -COMM ao 2900 31 BIND 2700 2500 1995 1996 1997 1998 1999 2000 2001 Attachment 5: Trails Dedication Fees, 1995-2001 1000 900- 948 900 ssa sso sso -0-Residential 800 700 -410- Industrial/ Public Facility 600 m 500 400 300 200 100 100 160 168 168 105 100- 0 1995 1996 1997 1998 1999 2000 2001 KtU UAK UKUUr WHITE OAK GROUP responsible for killing large numbers of oaks annually in Minnesota. Oaks are undoubtedly the most valuable and plen- The oak wilt fungus spreads in two ways. Most new infec- tiful of our shade trees. In contrast to Dutch elm disease, tions are the result of the fungus moving from infected to which has been very difficult to control, oak wilt can be n healthy oaks via grafted root systems, which are common. readily controlled and this valuable resource saved. Trees as much as 50 feet apart may be grafted together. Root grafts may occur occasionally between different species of Oak wilt, present in many of the eastern states, is most com- oaks. mon in the Upper Midwest, including Minnesota. It has spread very slowly north to approximately North Branch and The only way that the fungus can cross highways, rivers, and St. Cloud and west to Mankato. open fields is by insect vectors, primarily by sap beetles of the Family Nitidulidae. This spread occurs infrequently, but is The greatest concentrations are in and adjacent to the seven- important as the means by which new oak wilt infection cen- coun metropolitan area surrounding Minneapolis and St. Northern Red Oak Northern Pin Oak Bur Oak White Oak h' ters are started. Sap beetles are commonly attracted to the Paul (Figure 1). Figure 2. The four most common species of oaks in Minnesota. sporulating mats produced by the fungus between the bark and wood of oak wilt-killed trees. These mats are commonly produced between April and late June on red oaks that wilted bronze to brown (Figure 3). Fallen leaves are often green at during the previous summer (Figure 4). This is also the same the base. White oaks range in susceptibility from moderate period of time that red oaks produce large springwood vessels I ~1< (Bur Oak) to low (White Oak) (Figure 2). Infected white and are particularly susceptible to infection. Several species l oaks die slowly, a branch at a time, often surviving for many of the same sap beetles are also attracted to fresh wounds on 4 ears. Leaf discoloration of affected white oaks resembles healthy oaks during spring (mid-April to late June). Visitation f^~~ Y L autumn colors. of such wounds by Ceratocystis fagacearum-contaminated J In both red and white oaks, the outer ring of springwood ves- beetles then results in oak wilt infection. Oak bark beetles, 2 i Iw c 5 important oak wilt vectors in some parts of the U.S., are not sets will be plugged with brown material (tyloses and gums) 1 ! and streaks of brown may be obvious on the outside of the considered important vectors in Minnesota. wood. The vascular discoloration is most easily seen in cross • serious problem sections of infected branches of white oaks (Figure 3), and less readily observed in affected red oak branches. • Increasing threat Does not occ, ~a O Few w. r nsr t Figure 1. Distribution of oak wilt in Minnesota. 4 k ~ Q Il~li e SYMPTOMS Red oaks, such as Northern Red Oak and Northern Pin Oak, are highly susceptible to infection by the oak wilt fungus (Figure 2). Oak wilt is easily identified in red oaks by the. rapid wilting of affected trees. After symptoms first appear, a red oak will wilt completely two to six weeks. Figure 4. A sporulating mat produced during May by the oak generally in Figure 3. Left: Red Oak leaves in process of wilting. Right: wilt fungus between the bark and wood of a tree that wilted The trees wilt from the top of the crown down and individual Cross-section of White Oak branch shows discoloration often during the previous summer. The dark areas in the center of leaves wilt from leaf tip and margins to the bases, turning seen as small dark dots in the wood just under the bark. the mat are pressure pads that crack open the bark. IVLANAGEMENT JTRATEUIES Uuvta rr. rrenen 13 u punt pruJea,wr uJ rtuat rutrtutugy urtu It Forest Resources, at the College of Natural Resources, Oak 1 1 Stopping spread of the fungus through common root systems University of Minnesota. is most important and can be done by mechanical barriers ' using a vibratory plow with a 5-foot blade. Barriers in the soil Jennifer Juzwik, Adjunct Professor of Forest Resources, at t Minnesota College of Natural Resources, University of Minnesota. must be positioned outside of trees with the fungus. Often two lines are recommended: a primary line outside of appar- Funding for this publication was provided by the University of In ently healthy trees and a secondary barrier outside of every Minnesota Extension Service (the Renewable Resources obviously infected tree (Figure 5). The fungus can be in a Extension (RREA) program of the University of Minnesota tree for 2-3 weeks without leaf symptoms appearing. Barrier Extension Service and the U.S. Department ofAgriculture- David W French placement requires experience. If buried utilities are present, Cooperative States Research, Education and Extension Jennifer Juzwik the soil sterilant, Vapam, can be used, but it is not nearly as Service (CSREES)J. effective as the mechanical barrier. Overland spread by insects can be prevented by following these guidelines on when to prune and when to paint. g'r . ■ High Risk Period. April, May and June: don't wound or q5 °a, prune! If trees are accidentally wounded or pruning is a , d unavoidable, cover the wounds immediately-within min- utes-with one of the preferred materials such as water based paint or shellac. a b e ■ Low Risk Period. July through October. On rare occa` ' loa 4 sions-depending on weather conditions and insect popula- tions-infections may occur. Covering wounds is optional. ae4G a D 0~'4' U 40, ■ Safe Period. November through March. This is the pre- ~,0 ferred time for pruning since the fungal pathogen and d d o l pa ~ d , / II insect vectors are inactive. seconds ° A• A ~ 'Y a' bacner.:.. p$ ■ Tree climbing irons should never be used on living oak trees. - ae'p +r' As further precaution, infected red oaks on which spores may g ~o b, r0 1 p Form in spring (Figure 4) should be eliminated by debarking, Turning, burying, or wrapping and sealing in 4-6 ml plastic °o ° ' ° y Y kYx :F until July 1. Experience is needed to detect these trees before ° spores are produced. The spores are carried by the sap beetles to wound oaks during May and June. Figure 5. Diagram of root graft barriers around infected trees. Logs from wilting, or recently wilted trees should not be moved in any form, including firewood, to areas where oak wilt is not present. Oak wilt mats may form on these logs. NVWW.extenSion.umn.edu Long distance movement of firewood obtained from such logs has accounted for establishment of oak wilt centers in distant that had been unaffected b the disease. Copyright ®1999, Regents of the University of Minnesota. All rights areas previously Y reserved. In high value white oaks, systemic injection with propicona- For ordering information call (800) 876.8636. IN PARTNERSHIP_ zole by qualified arborists may prevent infection of trees adja- Produced by Communication and Educational Technology cent to oak wilt affected ones. Propiconazole treatment of Services, University of Minnesota Extension Service. College of white oaks exhibiting earlsymptoms of oak wilt less than UnrvExsrrr of MINNESOGI y ( For Americans with Disabilities Act accommodations, please call Natural 30% of crown affected) can also prevent further disease (800) 876-8636. Extension development for at least 2 years. The University of Minnesota Extension Service is an equal opportu- nity educator and employer. Resources Printed on recycled paper with minimum 10% postconsumer waste. UNIVERSITY MI.3174-Z OF MINNESOTA Revised 1999 Symptoms of OakWilt Oak wilt is a lethal disease" ground. Red and pin oaks How can OakWilt be stopped? caused by the fungus typically die within 4-6 The primary symptom of oak wilt is the wilting of leaves and defoliation. Browning begins on the Ceratocystis fagacearum. The weeks of infection, while Isolation An important aspect of oak wilt control is physical disruption of the root grafts between margin of the leaf and moves inward, and there is a distinct line bet, lead tissue living tissue. fungus inhabits the water 4 € white and bur oaks have infected and healthy trees. Trees within the trench line, trees that cannot be trenched, and Leaves normally fall before they have completely browned. In red a.._ pin oaks, w-,g progresses conducting vessels of the more resistance and may small groups of trees are good candidates for Alamo infusion. from the top of the canopy downward, while in white and bur oaks the wilting may tree, and all species of oaks survive indefinitely. occur on branches scattered throughout the tree. Sanitation are susceptible in varying Most of the spread of Spore mats are produced only on members of the red oak family, Streaking of the sapwood beneath the bark is a sign of the defense response of the beat trees within tree and provides further evidence of oak wilt. An additional sign of the disease is degrees. The fungus disrupts oak wilt is through root and they are the fungal source for all O trench d Alamo the presence of fungal spore mats on red and pin oaks. They split the bark open and water movement to the grafts between adjacent new infection centers created by Trench Una attract insects with their fruity odor. crown and the leaves trees. Overland infection beetles. It is important to remove all eventually wilt and fall to the by beetles carrying fungal recently killed (within 1 year) or dying spores is less common. red and pin oaks after separating root / t grafts. Remove the bark of red and 1 infected Browning starts at the x'11 rreg margin, progresses pin oaks that are to be used for 0 towards the petiole, firewood or seal the pile with plastic PP_ and trees defoliate ® Red Oaks 40 for one year to prevent contaminated beetles from escaping. Red oaks often die within 4-6 weeks of symptom development Isolating diseased trees by severing root grafts with asymptomatic trees is an important 3 Steps to method of controlling the spread of oak " wilt. Alamo" of root graft infection, infection, Protecting Y our Trees trees in in d danger nger of root gra however infected red oaks cannot be saved. tr ~ s. prompt diagnosis Red Oak Leaf isolating diseased trees from healthy trees Fall-like' appearance macro-infusion of Alamo@ fungicide protects White healthy trees and saves diseased white oaks Oaks Whine Oak Leaf White oaks are the most f resistant to the devastation of oak wilt. These trees decline ; slowly, losing a limb or two f 1fJ~US1011j/Y each year. Some members of ( r Illhth Alaroo ~ ~ ~ the white oak family such as the f bur oak appear to have less 1 resistance and die more quickly. ,}g infected Alamo@ fungicide is a therapeutic and preventive treatment against oak wilt in, " e e e 1 r the white oak family. Infected, r e ' ' ' ° trees with up to about 3040 e Alamo , gown loss or healthy trees root grafted to diseased trees should is scientifically proven to be l ' be treated. effective by two major universities. Research done at the University of Minnesota and Texas A&M How does the infusio ~ f ~O has shownthatAlamo is aneffectivetool formanagingoak Sapwood streaking is a diagnostic indicator of infection in the red and white oak families wilt and will save trees that would otherwise be killed by this devastating fungus. Alamo fungicide protects symptomless red and Nvhlte oaks at high risk for linfection by coatina the water conducting tissue where he fungus grows. It can also be used therapeutically to saw white oaks with moderate crown loss. It is essential that the chemical is distributed throughout as Y much of the tree as possible. The best method to accomplish this is a macro-infusion of the fungicide into the root flares of the tree. Infusions higher up the trunk are, not as effective because they do not provide complete and even distribution of the chemical. °u Y } =i ~ f 11 • , by f ii I 1 WI} i MM 41 ij f r, . t r , at , r, If r . t , r;a r r I I, 3l S r. • prompt`diagnosis Oak Wilt • isolating diseased trees Treatment • macro-infusion of Alamo@ fungicide Guide 02000 Rainbow Treecare Scientific Advancements Alamo is a registered trademark of Novartis Crop Protection, Inc. Subiect to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF OCTOBER 15, 2001 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on October 15, 2001 with the following Commission Members present: Joseph Bari, Margo Danner, Terri Davis, N. Mark Filipi, George Kubik, Dorothy Peterson, Richard Pletcher and John Rudolph. Commission Members Melvin Williams and David Wright were not present. Staff present included Ken Vraa, Director of Parks and Recreation, Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor, Eric Macbeth, Water Resources Coordinator; Beth Wielde, Research and Special Projects; Sonya Rippe, Sports Program Supervisor, Loudi Rivamonte, Youth Development Coordinator and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA George Kubik moved, Joseph Bari seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF SEPTEMBER 13, 2001 Member Peterson noted that additional recommendations were to have been included with the Duke Week Realty Corporation proposal. Inclusions to the recommendations on Page 5 were, The developer agreed to have water piped to Central Park at their expense to eliminate a holding pond and the developer is responsible for a trailway along Central Parkway. Member Bari asked for clarification of the last sentence relative to the Cascade Bay 2001 Survey Findings on Page 5. Member Davis asked that the sentence be stricken because it was out of context and obviously not a part of the discussion. Terri Davis moved, George Kubik seconded with all members voting in favor to accept the minutes of September 13, 2001 as amended. MEMORIAL PRESENTATION Water Resources Coordinator Macbeth noted that on behalf of the Minnesota Valley In-Fisherman Club, a sign is being recognized as a memorial to D.J. Rogers and will be posted near the Schwan Lake fishing pier in Trapp Farm Park. D.J. Rogers was a 16 year old In Fisherman Club member and fishing enthusiast who was killed in an accident October 17, 1997. The fishing pier on Schwan Lake was installed by the Minnesota DNR in 1999 with a matching donation from the Apple Valley American Legion Post 1776 through the In-Fisherman Club, which requested Mr. Rogers be memorialized in this way. Coordinator Macbeth thanked the organizations and people involved in providing this tribute. VISITORS TO BE HEARD EAA PETITION REQUEST Michael Baden, President of Eagan Traveling Soccer and a board member of EAA addressed the Commission with a petition supporting a request for additional field space for youth sports at North Park His presentation included justification for the need of additional soccer fields given the substantial growth to the program from 1994 to 2001. He expressed concern for the future loss of field space currently provided by Blue Cross/Blue Shield and the impact that will have to the program. Mr. Baden also pointed to the change in season for the sport Fall was once the time when the majority of soccer was played but the growth now occurs in the spring/summer and requires the sharing of limited field space with other youth sports. Mr. Baden suggested that by grading, seeding and constructing a paved parking lot at North Park this would allow the park to be used for an immediate need and leave the park in the condition to meet unknown future community needs. Mr. Baden opined that North Park could provide flat ground space and grass for 4 regulation fields and if the Commission were to move ahead with this project, the fields could potentially be ready in 2003. The Travel Soccer program proposes to continue paying for the use of the fields and would consider providing the goals and portable toilets at the site, although that had not been approved by the EAA as yet. Advisory Parks Commission Minutes of October 15, 2001 Meeting Page 2 Member Rudolph thanked Mr. Baden for his report and suggested that the acquisition/development subcommittee review this request in more detail. Member Peterson asked the status of the clean up of North Park. Director Vraa stated that the closure plan has been provided to Dakota County, however, they have not responded to date. Member Peterson reiterated that the cleanup could not proceed until Dakota County finalized the closure plan and suggested caution in looking at a firm time to pursue use of this space. It was suggested that softball/baseball fields may be considered for interim soccer use if those sports see a decline in enrollment. Director Vraa responded that both sports are also looking at field enhancements due to their growth. Member Danner asked where the construction cost figures came from. Director Vraa stated that Councilmember Carlson had asked staff to estimate the cost of grading and seeding the site. Superintendent Olson added that the $220,00 cost was estimated earlier in the spring and did not include infiastructure costs. The addition of a parking lot would increase the cost $100-150,000. Olson continued that the MPCA and Dakota County are recommending the placement of a parking lot over a specific fill area, which would benefit the site. Member Danner asked if the use of this site is being designated for soccer only and expressed concern for other potential users. Member Rudolph reiterated the importance of scheduling a workshop to review some of the issues with representatives of EAA. Member Davis suggested scheduling the meeting after the City of Eagan has met with Dakota County relative to the closure plan. After further discussion, an Acquisition/Development subcommittee meeting was scheduled for November 15 at 5:30 p.m. to further discuss issues relative to the usetneed of North Park with representatives of EAA. SUPERINTENDENT'S UPDATE AND DEPARTMENT HAPPENINGS Superintendent of Recreation Asfahl talked about several fall activities including a preschool trip to the apple orchard, the upcoming Halloween Hodgepodge, and the on-going activities with the seniors. Superintendent Asfahl also advised the Commission that Youth Development Coordinator Loudi Rivamonte had tendered her resignation and accepted a position as Associate Director of Cross Cultural Education. Asfahl concluded by requesting a meeting of the Recreation subcommittee in November. Superintendent of Parks Olson noted that he and Director Vraa had recently attended the NRPA conference in Denver and although they came back with some good ideas, they found that Eagan is doing a lot of things right. Superintendent Olson also shared with the Commission the park properties that will be, or have been, impacted by the storm water improvements throughout the city. CONSENT AGENDA Dorothy Peterson moved, Terry Davis seconded with all members voting in favor to make the following recommendations to the City Council: 1. Bergin Property. • No park or trail dedication is recommended, contingent upon the City acquiring approximately two acres of land from the owner for park purposes. The owner is to be responsible for a survey and the development of a legal description. • An Individual Lot Tree Preservation Plan will be required at the time of building permit application for Lot 2. • A cash dedication in lieu of on-site water quality ponding will be required for this development. 2. Culver's Restaurant • A cash dedication in lieu of on-site water quality ponding will be required for this development. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. g 0 CD a4i o ~ • • • • • kg • • • pod °,b CD CD C3 r r. CD CD ~o' ~o o NC y cpo CD fn'~ -4 j to a ~p .9 El o.o SQ ~ g r~y ~~q'• M ~ a ~ ~ ~ r. O f~ ~ ~ ~ ~ o-•~ O. W f~/f ~ `C (p' ~ ~ i• s. gua~o„~pb' O°•v,1D w o `°p,~ fRb ~r „cn 0• w Cs O c~7. CI rJ p O oqo cu p CL fp , r; g O oa s. p R. Kl. ti V F wC C C ~p ' G 6v t~i ~Cj f3 p oq Oo~ p o t5, O~ cco 4 F. O m cD R r• l° a w EL 0 .0 .0 g 90, E, C CD Cl) rA '0 Ss 0 ..S `coo ~ r. ~~•o ~ ~ ~ ~ ~O~ y to ~S C. Q' R IO°bco Vj Ct. o~g 5' o^S.YQ,r~ ova c) ~ ~r ! 4 CD 0, N Q' C ti C ti G O p r p co R ~c ~qr fD P v~ G p' u Df"y O O p dq ~7 In ~y O p~+y OQ F CS ~ Yi,~S" to ~ w ~ 'C ^~l v ~tnF p S* :0 IQ 'CID Fy ~ p rn d0 lot Advisory Parks Commission Minutes of October 15, 2001 Meeting Page 4 Superintendent Olson also addressed the vandalism and trash issues. He noted that, as with any new facility, there is a learning curve. Finding the "right" location for trash receptacles has been a challenge and he suggested that continued fine-tuning will help to mitigate the problem. He also suggested that proper fencing around the skate park could deter bikes from entering. Superintendent Olson opined that the biggest issue was to identify a permanent location for the skate park to lengthen the life of the equipment so that it didn't have to be moved twice each year. Member Rudolph asked how other Tier I parks address this issue. Superintendent Olson stated that they leave the equipment in one location. Member Kubik asked if there was some type of sound insulation that could be added to the equipment to mitigate noise to adjacent neighborhoods. Superintendent Olson wasn't aware of a product specific to that use. Member Davis asked if Goat Hill Park was always intended to be a temporary location. Superintendent Olson responded that it was and that the plan was to move and store the equipment this fall and identify a more permanent location for the spring of 2002. Member Davis asked if bikers have other options or could a Tier I skate park be adapted for bike use. Superintendent Olson stated that some communities operate bike parks, however it requires very different planning and landing zones so that a Tier I skate park could not facilitate bike use. Member Davis asked if a separate bike park location could be identified. Director Vraa explained that the problem is that there appears to be too many kids at the park at the same time and suggested that the best option may be to add more equipment to reduce some of the "wait time". Member Peterson suggested considering a second site in another part of the city to expand the opportunities. Member Rudolph noted that Goat Hill Park was suggested because of the paved hockey rink and opined that Sky Hill Park might be a good second location. Member Pletcher suggested expanding one site rather than adding another site. Director Vraa responded that the Goat Hill Park site was not big enough to accommodate the expanded need. Following further discussion, Dorothy Peterson moved, Terry Davis seconded with all members voting in favor to direct staff to work to begin the process of identifying potential sites and designs for the construction of a permanent skate park for the 2002 summer season, to identify a potential second skate park site, to consider the potential for an amenity for bike users and bring the information back to the Commission for discussion. Member Danner suggested that the 2 d site should also be permanent and offered Central Park as a potential location. She added that it appears that consideration should be given to supervising the sites as well. Member Kubik suggested the Commission spend some time discussing future trends so that it can be better equipped to plan for special uses like a skate park and bike park. Director Vraa suggested scheduling a workshop to discuss some of the observations of Ellen O'Sullivan who watches trends and practices to see how they relate to society. Member Davis suggested that the Commission also look at the City's demographics and how that might impact future needs. Member Rudolph commented that commission meetings in the past have primarily focused on development issues but now the emphasis seems to be shifting to providing recreational enhancements. NEW BUSINESS VOLLEYBALL REQUEST FOR CARNELIAN PARK Director Vraa brought to the Commission's attention a request by Dave Perron to add a volleyball court (posts) and possible horse shoe pit to Carnelian Park. The request suggested that by adding the volleyball posts residents could provide their own net and would be able to enjoy another activity in this park Director Vraa continued that in the past volleyball nets were mounted on tires and often moved from park to park. Member Rudolph suggested that rental equipment could be an option for residents. Member Kubik commented that the City currently has a variety of recreation equipment, including volleyball, available for residents to rent. Member Peterson added that at one time there were volleyball posts located within Carnelian Park but they were removed when the park was redeveloped in the early 1980's. After further brief discussion, Member Kubik suggested that the Recreation Subcommittee review this request and bring options back to the Commission for consideration. Advisory Parks Commission Minutes of October 15, 2001 Meeting Page 5 WINTER WEATHER POLICY Superintendent of Recreation AM" explained that the National Weather Service is planning to implement a replacement Wind Chill Temperature Index for the 2001-2002 season. The past policy for closure of facilities was -10° below 0 air temperature, or -25° below 0 wind chill. With the changes being proposed by the NWS the new policy would be: -10° below air temperature, or -15° below wind chill. Staff asked the Commission to understand the new benchmark and officially adopt it as the new standard for the closure of outdoor facilities. After a brief discussion, George Kubik moved, John Rudolph seconded with all members voting in favor to adopt the winter weather policy benchmark outlined by staff. WATER RESOURCES UPDATE Water Resources Coordinator Macbeth provided information on several pending projects. He noted that the Captain Dodd project was completed and that the alum removal project is being monitored He added that the Nicols Fen is being reviewed to explore potential restoration and that other water quality professionals will review the wetland restoration at Cedar Park Macbeth concluded that he will be attending an annual meeting in Madison with other professionals and will provide the commission with an update. OTHER BUSINESS AND REPORTS SUMMER PROGRAM REPORT - JEFF ASFAHL Superintendent Asfahl provided an overview of areas he is directly responsible for including outdoor field usage, Holz Farm activities and Art House programme. He noted that during the summer 42 permits were issued for a variety of field uses, that 18 special eventshournament took place and staff prepared fields to host over 100 different games/events almost every week. Activities at Holz Farm included a cleanup day in May, Spring Festival in May, 3-day, day camps for youth ages 4-12 and Lone Oak Days in September which ended a very successful summer at the farm. Several projects completed at Holz Farm during the year were also identified. Superintendent Asfahl concluded with information about the variety and growing participation in Art House programming. Member Rudolph thanked Superintendent Asfahl for his report and added that Holz Farm was a great asset to the community. Member Peterson added that since 1996, 5,200 hours of volunteer work have been logged at Holz Farm. She also noted that the population of Eagan in 1940 was 900-+. Superintendent Asfahl noted that Recreation Supervisor Rippe and Youth Development Coordinator Rivamonte would be presenting an overview of the programs they supervise during the summer. He also noted that this would be the last Advisory Commission meeting for Loudi Rivamonte. He thanked her for her exceptional efforts in growing the Youth Development division. SUMMER PROGRAM REPORT - SONYA RIPPE Sports Program Supervisor Rippe provided an overview of the programs and activities she supervised during the summer. She noted that she is responsible for the adult athletic programming and concessions operations at Northview, Lexington Di$ley and the new concessions trailer. Adult programs supervised included summer softball (210 teams), co-rec soccer (12 teams), co-rec sand volleyball (15 teams), men's and women's tennis (44), and co-rec tennis (9 teams). The golf program, offered to both youth and adults, has grown significantly to 300 participants during the spring and summer sessions. Supervisor Rippe reviewed each program in greater detail. Adult leagues are offered the opportunity of registering, checking schedules and standings on-line through an independent web site. This has been received very positively by the participants and will continue in the future. 10. So. 0-0 0 1.20 'm v I ii C6 "q: g COO dq O . p .D d Op ° 4) 0 000 0.14Z 8 t@g RR oho •g E•~ y ° 't' . t, . 1111 ~ $ , a A. 4u 04 401 40. 79 41 ? -E 8 04 40. 0~- 94 4 ,g as o .0 a R3 ~ a°ai~ 10. 46 G9 o a ~a ao43~ en .80 403 9 00 till 0.9 01 1 g. 0 :2 -8 0 a 41.5 all 8 1* 15 i J 41 a ° (ED IC, Z o aVCJ Advisory Parks Commission Minutes of October 15, 2001 Meeting Page 7 Member Peterson stated that she enjoyed working on the Land Use sub-committee, however there are more questions than answers at this point. She said she was looking forward to having all the information from the various groups come together. Member Danner asked if she should be representing opinions of herself or those of the Commission when she participates in the meetings. She indicated she would like to know the feelings of the Commission as it pertains to this proposal. Member Rudolph noted that although a master plan for Patrick Eagan Park has not been done, the Commission still has a vested interest in how the park is developed. Member Davis suggested that Member Danner wear two hats; one as a citizen and one looking out for the Commission's interest. He opined that at some time there would most likely be feedback from the Commission but that there was not sufficient information at this time to develop a position. Davis suggested that a briefing by Members Danner and Peterson would be helpful as an update. Member Kubik added that Members Danner and Peterson could certainly supply information reflecting the values and purposes of the Advisory Commission and voice concerns and issues that might be in conflict with them. Member Danner stated that after the Executive Committee meeting perhaps more information will be available to share. Member Rudolph thanked Members Danner and Peterson for their participation and for keeping the Commission updated Member Kubik thanked Director Vraa and staff for continuing to provide updates on the various issues impacting the City of Eagan. ROUND TABLE There were no issues brought up under this agenda item. ADJOURNMENT With no further business to conduct George Kubik moved, John Rudolph seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:45 p.m. Secretary Date