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10/15/2001 - Advisory Parks & Recreation Commission
AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, October 15, 2001 7:00 PM Eagan Municipal Center City Council Chambers A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:01 pm C. Approval of Minutes of Regular Meeting of September 13, 2001 7:02 pm D. Memorial Presentation 7:03 pm Citizen Lake Monitoring - 5 Year Recognition 7:06 pm E. Visitors to be Heard 7:10 pm (1) EAA Petition Request F. Superintendent's Update and Department Happenings Pages 34 7:20 pm G. Consent Agenda 7:30 pm (1) Bergin Property Pages 5-6 (2) Culver's Restaurant Page 7 H. Development Proposals 7:31 pm 1. Old Business (1) OLDA Update Pages 9-10 7:32 pm (2) Skate Park Update Pages 11-13 7:40 pm J. New Business (1) Volleyball Request for Carnelian Park Page 15 7:50 pm (2) Winter Weather Policy Page 17 8:00 pm K. Water Resources Update 8:10 pm L. Other Business and Reports (1) Summer Program Report - Jeff Asfahl Pages 19-20 8:15 pm (2) Summer Program Report - Sonya Rippe Pages 21-26 8:25 pm (3) Summer Program Report - Loudi Rivamonte Pages 27-28 8:35 pm (4) Community Center Update 8:45 pm (5) Golf Course Exploratory Committee Update Pages 29-30 8:50 pm M. Round Table 9:00 pm N. Adjournment 9:05 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. 6:00 p.m. Workshop Tree Preservation and Water Quality Guidelines ADVISORY PARKS COMMISSION 2001 MEETING SCHEDULE NAME Feb Mar Apr may Jun Jul Aug Sep Oct Nov Dec inn 15 18 16 21 18 16 20 13 16 18 17 21 Joseph Bari X X X X X X X X Margo Danner x X X X X X X X Terry Davis x X O* X X X X X N. Mark Filipi x O* X X X X X X George Kubik x X X X X X X X Dorothy Peterson x X X X X X X X Richard Pletcher (alt) X X X O X X O* X John Rudolph x X X X O* X X X Melvin Williams x X X X X O* X X David Wright x X O X X O* X X X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee AcouisitionlDevelooment Sub-Committee John Rudolph N. Mark Filipi Joseph Bari Melvin Williams George Kubik Dorothy Peterson David Wright Terry Davis Margo Danner Richard Pletcher UPCOMING MEETINGS: OPEN ISSUES 1. Review revenue sources in lieu of park dedication 2. Wetland and Setback Buffers ADVISORY PARKS COMMISSION 2001 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone START EXPIRES JOSEPH BARI Yes 1999 651-4548442 (H) 1/2002 3033 Timberwood Trail (3 yr. lags) Eagan, MN 55121 MARGO DANNER Yes 2001 651/454-5688 (H) 1/2004 2037 Flint Lane Eagan, MN 55122 TERRY DAVIS Yes 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997 651-310-8941 (W) Eagan, MN 55122-2690 (3 n. 2000) 452-2152 (Home fax) ul.oom N. MARK FILIPI Yes May, 1997 651-602-1725 (W) 1/2003 836 Overlook Place (3 yr. 1998) mark.fifipi@metc.state.mn.us Eagan, MN 55123 GEORGE KUBIK Yes 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive (3 yr.1996) 612-713-5315 (W) Eagan, MN 55121 (3 yr. 1999) Ceorge_!<ubik@mail.fws.gov DOROTHY PETERSON Yes 2000 651-4546532 (H) 1/2003 4337 Sequoia Drive (3 n. 2000) Eagan, MN 55122 RICHARD PLETCHER (aftemate) Yes 2001 651-687-9177 (H) 1/2004 1074 Northview Park Eagan, MN 55123 JOHN RUDOLPH Yes 1993 651-4548761 (H) 1/2003 1644 Norwood Court (3 yr. 1998) Eagan, MN 55122 MELVIN WILLIAMS Yes 2001 651-994-6727 (H) 1/2004 823 Wescott Square Eagan, MN 55123 DAVID WRIGHT Yes 2001 651-687-9336 (H) 1/2004 4671 Parkridge Drive Eagan, MN 55123 Eagan City Staff E-Mail: cmesko@ci.ea4an.mn.us poison@ci.eactan.mn.us iasfahl@ci.eaaan.mn.us kvraa@ci.e7an=usp shove@ci.emacbeth@ci.ea4an.mn.us bwielde@ci.ea4an.mn.us erryl's # after 4:30 p.m.) 10/15/00 hone # 651-681-4661 (Ch TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: OCTOBER 15, 2001 ITEM A: Call to order ITEM B: Approval of agenda ITEM C: Approval of minutes of September 13, 2001 ITEM D: Memorial Presentation and Citizen Lake Monitoring - 5 year recognition The Water Resources Division is recognizing two persons each for five consecutive years of volunteer service to the City's citizen lake monitoring program. Recognition plaques will be presented to these volunteers at the meeting. On behalf of the Minnesota Valley In-Fisherman Club, a sign will be recognized as a memorial to D. J. Rogers, a 16-year-old Dakota County resident, In- Fisherman Club member, and fishing enthusiast who was killed in an accident October 17, 1997. The sign will be posted near the D. J. Rogers Memorial Fishing Pier on Schwan Lake, which is located in Trapp Farm Park. The fishing pier was installed by the Minnesota Department of Natural Resources in 1999, with a matching donation from the Apple Valley American Legion Post 1776 through the In-Fisherman Club, which requested Mr. Rogers be memorialized in this way. ITEM E: Visitors to be Heard A representative of EAA will present a petition to the Commission requesting additional field space at North Park. ITEM F: Superintendent's Update and Department Happenings Staff will review several items of interest to the Commission and community. ITEM G: Consent Agenda 1. This pertains to the Bergin property adjacent to Patrick Eagan Park. The Commission previously reviewed this proposal for potential acquisition of the southerly two acres. Mr. Bergin is now seeking approval for this preliminary plat. 2. The second proposal pertains to a Culvers restaurant as part of the Town Centre 100 Thirteenth Addition. Although the restaurant use was previously approved, water quality issues were not addressed in the original PUD. They are now being addressed with this proposal. fr ITEM H: Development Proposals None ITEM I: Old Business 1. This is a follow-up to the OLDA report presented in June and a subsequent meeting with County representatives to discuss a County OLDA project. 2. This is to update the Commission on the skate park installed at Goat Hill Park and provide stags observations and suggestions. ITEM J: New Business 1. This is a request received by a resident to install volleyball at Carnelian Park 2. Superintendent Asfahl will review the new criteria established for determining wind chill factor that will be used more uniformly in the US and Canada. ITEM K: Water Resources Update Water Resources Coordinator Macbeth will provide any additional information relative to the Water Resources division. ITEM L: Other Business and Reports 1. Summer program reports will be provided by Superintendent Asfahl, Adult Athletics Supervisor Rippe and Youth Development Coordinator Rivamonte. 2. A brief update will be provided on the community center project as well as the golf course exploratory committee. ITEM M: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM N: Adjournment Department Happenings October 15, 2001 RECREATION DIVISION • October brings the closure of Fall Softball, Touch Football and the closing of the concession stand. This year staff is also working with the Minnesota Recreation and Park Association on hosting the Men's 7-on-7 State Touch Football Tournament. The tournament will be held at Lexington-Diffley Athletic Fields on October 27-28, 2001. • Winter packets for adult sports will be mailed out the week of October 15. Managers will have the opportunity to register online at www.eteamz.com/eaganparksandrec for the winter season. Eagan Parks & Recreation in conjunction with the South of the River communities will be offering Women's 5-on-5 Basketball and Women's Broomball. • On a trial basis, a permit was issued to a local private concession vendor for 3 Saturdays this fall to service the Eagan Athletic Assoc. in house soccer program. The vendor was pleased with the business. • The winter edition of the "Discover" activities brochure will be distributed to all Eagan residences during the week of October 29, 2001. • Lone Oak Days took place at Holz Farm this past Sept 21-22. Once again the volnteers of the Friends of the Farm worked hard organizing and carrying out this event. Friday night was well attended. Saturday activities were disappointed due to rain and cold. PARKS DIVISION • Director Vraa and Superintendent Olson attended the National Recreation and Park Association Annual Conference held in Denver Colorado from October 2°d through the 6d'. Nearly 5000 park and recreational professionals from throughout the country were in attendance. A wide variety of educational sessions were offered in addition to a trade show featuring 100's of vendors promoting everything from playground equipment to monkey costumes. Many of the new ideas, concepts and products will be of benefit to the City. • Staff has begun the process of winterizing seasonal buildings and irrigation systems. The weekend of October 13,14 was the last weekend that toilets and kitchens were opened for reservations. The irrigation systems at the athletic sites will be the last areas to be winterized. • A contractor has been secured to replace and upgrade the paved pedestrian trail through Cinnamon Ridge Park. The trail had fallen into disrepair and was further damaged during the installation of the new play structure. Staff found the pavement to be less than 1" thick in several areas. J. • Staff has nearly completed the fall application of fertilizer. Once again a high quality slow release product with a minimal level of phosphorus is being used. The new slow release products have allowed for the elimination of one application (mid-summer)in general park areas. The fall weather conditions were ideal for the prolific growth of grass which appears to have overgrown many broadleaf weeds, negating the need for fall spraying. • The renovation of the exteriors of the buildings in the major park areas is continuing. To date staff has completed buildings at Quarry, Goat Hill and Skyhill Parks. The project has included the replacement of damaged or warped siding boards, caulking and filling gaps and voids, staining and painting. Work will continue as long as weather conditions allow. • The City wide storm mitigation project undertaken in response to the 2000 super storm has begun. In most instances the work involves the installation of larger pipes, the enlargement or creation of new ponding areas or the rerouting of storm water. Several park areas will be impacted. They include; Woodhaven, Peridot Path, Evergreen, Thomas Lake, Cedar Pond, Blackhawk, Ridgecliff, River Hills and potentially several others. Impacts range from regrading to the removal of trees and the creation of berms and dry ponds. Park staff has been working with the Engineering Department to minimize the impacts and make plans for restoration of the disturbed areas. The work will continue into the summer of 2002. • A sure sign of what is to come-staff will soon begin the installation of the seasonal hockey rink at Lexington Park. • Many of the repairs to the Trapp Farm shelter made necessary by this summers rash of toilet vandalism are nearly complete. Work has included replumbimg of the restrooms, replacement of the sheet rock walls,and removal and replacement of the water damaged carpet. Several components are still on order however the building will be ready for the winter season. • Park staff is constructing a small equipment storage building adjacent to the mechanical building at Cascade Bay. The building will be used for the storage of hand equipment, hoses, reels and other seasonal equipment. The installation of a concrete apron extending from the entrances to the sunning slope has been completed. Date: October 15, 2001 Agenda Item: G-1; Bergin Addition ~~,'~`r,•~-r Action Nx C ity of Eagan Information Parks and Recreation MEMO Attachments Preliminary Subdivision Plat Map Grading Plan AGENDA ITEM: G-1; BERGIN ADDITION TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Bergin Addition proposal. BACKGROUND/HISTORY: Tom Bergin, Sr. is requesting Rezoning and Preliminary Subdivision approval to subdivide a five acre parcel into two lots and one outlot (Bergin Addition) on property located at 1240 Deerwood Drive in the SE t/4 of Section 22. The property is unplatted. Bergin Addition will create a two acre lot for the existing single family home and detached accessory structure and a one acre lot for a future single family dwelling. The 1.7 acre outlot is proposed to be sold to the City for park purposes. Access to the newly created lot is planned via one of the two existing driveways located on Deerwood Drive. The property lies adjacent to McCarthy Lake and is heavily wooded. A bluff is also present on the property. The property is zoned A, Agriculture, and the applicant is requesting to rezone the property to R-1, Single Family. The minimum lot size for properties zoned R-1 without municipal water and sewer is one acre. This property also lies within the shoreland zoning area of McCarthy Lake so the required minimum lot size is 40,000 sq. ft. for riparian and nonriparian lots without municipal services. As proposed, minimum lot area requirements are met. The comprehensive guide plan designates the land use of this property as LD, Low Density Residential, which permits residential development with a density of up to four units per acre. The proposed density is .42 units per acre. Thus, the proposal is consistent with the land use plan. Parcels to the north and west are also guided Low Density Residential. Patrick Eagan Park, guided P, Park, borders the site to the south and east. PARKS AND TRAILS DEDICATION: Mr. Bergin previously offered to sell approximately two acres of his property to the City. The property is contiguous to Patrick Eagan Park and would allow for the completion of a loop trail through the park, which currently dead-ends at the comer of an existing pond. The property offered also contains a variety of hardwood trees and a small wetland, all visually and physically compatible with the park. Following staff evaluation of the property, the Advisory Parks Commission recommended that the Director enter into negotiations with Mr. Bergin for the purchase of approximately two acres of property for a price not to exceed $58,000. Funding for the purchase was to be taken from the "Land Acquisition " allocation of the Park CIP. Mr. Bergin has since agreed in concept to a purchase price of $58,000. The purchase is contingent upon Mr. Bergin providing the City with a complete legal description of the property being sold to the City as well as the remaining parcels. This transaction would fulfill the parks and trails dedications for this development because of the significant benefit this property will provide to the park and the willingness of the owner to negotiate a sale price and complete a survey. TREE PRESERVATION An individual lot tree preservation plan will be required at the time of building permit application for Lot 2. WATER QUALITY/WETLANDS: This proposed single-family subdivision is located in the City's J-watershed. Similar to other residential developments, regardless of size, the new home will generate additional stormwater runoff within the City. Because this development is small, however, on-site treatment of stormwater for water quality purposes is not practical. Nevertheless, in accordance with the policies the City has had in place since 1990, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR CONMUSSION CONSIDERATION: 1. No park or trail dedication is recommended, contingent upon the City acquiring approximately two acres of land from the owner for park purposes. The owner to be responsible for a survey and the development of a legal description 2. To acknowledge that an Individual Lot Tree Preservation Plan will be required at the • time of building permit application for lot 2. 3. A cash dedication in lieu of on-site water quality ponding should be required for this development. Location Map Item: G-1; Bergin Addition Attachment #1: Preliminary `3> Subdivision ~ +3 - ~ 0 D O ice. ~1 C d J 9 J 7 a 7 g 3 V Sub'ect Site ° D a ~~m 9 ~ a as J 3 ~ ~ ~ a sa m • s E- IF gp 4 ag 1Y ~ ~ ~ ~ d G~ w ® e 6 e.. 9 ~ ~3 ~ ~ ~ ,Y ~ ~ 9 D 0. 9 • 3 ~ a a S ° 7 .3 7 4 7 0 ~ m 4d~ 7 9 t ©O ? 3 bd y ~ ~ . T , - a 1000 0 1000 2000 Feet Development/Developer. Bergin Addition Application: Preliminary Subdivision and Rezoning Case No.: 22-PS-17-09-01 and 22-RZ 11-09-01 Map Pnepened wing ERS1 ArcVisw 2.1. Panel base map ds■ provided N by Dakota County Land Survey Depa tenant and Is current as of June 2001. THIS MAP IS INTENDED FOR REFERENCE USE ONLY W E *City of Eagan .k I N N E S 0 T a The City of Eagan and Dakota County do not guarantee the accuracy of this IrNortttatlon and are S Cwenwdey Devlei-nent Departnont not responsible for errors or ondsalons. Item: - G-1; Bergin Addition Attachment #2: Plat Map y D S e R r 0 0 D D A! P 6 y n ~ n h Y 1,0 a = s NM'YNZ 31670 °c o Y h Y a J MNYN7 >J<>r - - ece~;~ y =p m ~ b a.aaaa r : Ia ?T~Ysi Yr ; , O. _ ieiy~i ! N Will a ~ Z ~ ~ aaswn iDDmoH N....A. ~ u,N M - PLATICOMsaeir MAO M TOY elacrtr, eb ' A116.. 7awNVr i1M eam.oao OAK 7W, AM art oAK y M ~ J wOOT~ NIL '-aw AM S M2) 3OT,>~,sM GOMI r ,ucMPisll„.la-..tea r w , w Item: G-1; Bergin Addition ' \ \ \ ` \ \ \ \ \ ` \ \ \ \ \ ` Attachment #3: Grading Plan /00 A" WV t 9i\~ ~\\\~\~^-iii I I \ \ I i \ 526- 1A, y tom' \\~'~\\~~11\\~ \ \ \ \ \ \ \ \ \ \ \v~ 1 t \ / s j \ \ \ \ \ I I I 1 11 \ \~\\...111 / / / i ~ „i r m ArMIN ADDITION 1 h 7tiY ttR011'I, SIC f.e omnom o~ns nwr. y..oor. a+la w.,. rMaton sna ~w~C (Ui) ]fF,iN H,RC :a,l •a!-Mte J AR Iv,l ~M-MO~ Date: October 15, 2001 Agenda Item &2; Culvers Restaurant L Action x City of Eagan Information Parks and Recreation MEMO Attu AGENDA ITEM: G-2; PLANNED DEVELOPMENT AMENDMENT-RACO, LLC TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review the water quality and wetlands issues that pertain to the Planned Development Amendment for RACO, LLC for a Culvers restaurant. BACKGROUND/ffiSTORY: This is a request for a Planned Development Amendment to allow a Class H restaurant with a drive-thru on Lot 2, Block 1, Gatewoods Addition, located at 3445 O'Leary Lane in the NE 1/4 of Section 15. The Town Centre 100 Thirteenth Addition PUD from the mid-1990's was approved for a restaurant on this site. At that time, parks, trails and tree preservation issues were identified, however, water resources and wetlands were not. WATER QUALITY/WETLANDS: Although the parcel on which this development is proposed was part of the development process for Town Centre 100 Thirteenth Addition, water quality requirements were not addressed at the time. Therefore, the City's water quality requirements have not been satisfied. Because of the relatively small size of the development, a cash dedication in lieu of water quality ponding is appropriate in this case. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. A cash dedication in lieu of on-site water quality ponding should be required for this development. F October 15, 2001 I-1; county OLDA Meeting X City of Eagan Packs and Recseatian MEMO AGENDA ITEM: I-1; COUNTY OLDA MEETING TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Information regarding recent staff meeting with County representatives to discuss County OLDA project. BACKGROUND In winter of 2000, Eagan Parks and Recreation staff began a. study of off-leash dog areas (OLDAs). The project was deferred when staff was made aware that the County was also interested in studying OLDAs as part of their Master Plan of Regional Parks. In late September of 2001, Eagan Parks and Recreation staff was invited to a round table meeting to discuss OLDAs and whether they may fit in to the Regional Parks Master Plan. Staff from the cities of Eagan, Apple Valley, Inver Grove Heights, Lakeville, and Rosemount were present at the discussion. County representatives include Mary Jackson of Planning and Physical Development and Greg Ingram, of the firm Ingram and Associates, who is providing technical assistance for the County's study. MEETING DISCUSSION The County is in the preliminary stages of the study, and wanted to lay the groundwork by discussing the following four issues: 1. Needs Assessment: Each community discussed citizen requests and other community trends to determine whether an OLDAs would be beneficial in Dakota County, what sort of public need there is, and whether existing OLDAs in Bloomington or Ramsey County meet the current demand. There was preliminary discussion about size, location, amenities, and number of potential users, determined by the number of dog licenses issued each year by each city. Eagan staff provided Dakota County a copy of public support letters and a phone call log from the initial study to show the public support of Eagan area residents. In total, there were 5 calls and 9 e-mails and letters gathered over a 2 month period in early 2001. 7 2. Partnership Potential The County was interested in exploring partnership opportunities between municipalities with the operation of an OLDA. Cities might be able to coordinate promotions, events, or assist with general marketing. Cities may also explore providing "Satellite parks," to bring OLDAs closer to neighborhoods if residents just want to quickly exercise their dog. 3. Cooperation with Citizen Groups Eagan's early research indicated groups such as Responsible Owners of Mannerly Pets (ROMP) are willing to assist communities with the operation of dog parks, even though there is no chapter of ROMP in Dakota County. Citizen groups may be helpful in keeping OLDAs clean and maintained, coordinating volunteer efforts, and promoting responsible dog ownership by example. 4. Cost Recovery Ideas were presented as to how some costs of maintaining the park might be recovered. A surcharge on City licensing, a "OLDA Use Fee" and tag for the dog, and other general ideas. As the study progresses this item may be explored more in depth. ALTERNATIVES FOR COMMISSION CONSIDERATION This item is for informational purposes only. No action is requested. Date: October 15, 2001 Agenda Item: I-2; Skate Panic Update Action x t info].= City of Eagan Attachment Parks and RecreaGim MEMO AGENDA ITEM: 1-2; SKATE PARK UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS PAUL OLSON, SUPERINTENDENT OF PARKS ITEM DESCRIPTION: Observations of the Skate Park's first month of operation. BACKGROUND In July of 2001, the Advisory Parks Commission recommended to the City Council that a Tier I skate park be constructed, temporarily located at Goat Hill Park. The City Council approved the recommendation, and the park was operational by early September 2001. ANALYSIS Since its opening (and even slightly before), the skate park has been a popular facility for Eagan youth. Staff has visited the park at random intervals, and has noticed the park being heavily used, particularly in the afternoon after school is out and early evenings, tapering off when the sun goes down. Discussion with park users and observing parents indicate that this park is being well used and the skaters are enjoying it. Observing the park and its user group provides insight into how the park might be modified for the future: • Most skate park users do not wear helmets or protective padding. However, it needs to be noted that many skaters are driven to the park by their parents, who are aware that their children are skating without protective gear. Parental involvement is critical in enforcing helmet and pad recommendations. • There has been one report of a fight, but for the most part fights are uncommon. Behavior issues lie more with the language, smoking, and bikes in the park, non-violent violations. See "Behavioral Problems" below. • The park is operating at a capacity of about SO kids during the observation periods. The target capacity for this facility is about 30. This creates crowding problems, and may be alleviated by additional equipment at the facility. • The equipment is quite durable and heavy, which is necessary for use. However, it does prove cumbersome to the parks maintenance staff; who are responsible for moving it. Moving it about frequently could potentially degrade the integrity of the ramps as well. It may be in the best interest of the park to investigate a permanent location during the winter of 2000/2001. • Use of bikes, which is against skate park rules, is a prolific problem. Bikers complain that they have nowhere to go, that the City tears down the ramps they build, and that it's "not fair" that the skaters get a park and they don't. Staff has investigated this matter in the past, but it may be time to revisit the topic. At this time, there are no physical barriers to prevent bikes from getting into the skate park. Suggestions for permanent skate park siting include fencing that would make it difficult to get a bike through, over, or around. • Vandalism has occurred on the site, such as break-ins in the restroom facility, and litter is a continuous issue. • Recreation staff recently noted that a rumor is circulating amongst the youth that the park will get taken away if the rules violations continue. In this case, the rumor mill may have a beneficial impact on the skate park Youth have been noted picking up their litter and improving behavior. Calls and a-mails of complaint have been coming in from the public, although this has decreased slightly since the initial opening of the park. Bikes in the park Language Older kids crowding the ramps Noise of the ramps (from nearby residents) *Note: There has only been one call to date. Litter Smoking/ alleged marijuana use Staff is aware of the behavioral problems at the skate park, and has been discussing methods of alleviating some of the behavior problems at the skate park. Some of the problems are inherent to the site, and may be alleviated by locating the park elsewhere. Discussions with other municipalities who have Tier I skate parks cite similar problems, yet they all agree that the parks have been an asset to the community. At least one city, Coon Rapids, is in the process of adding additional parks. Some of the methods used in other communities to try to mitigate problems include: • Random staff visibility at the park • Siting the park in a highly visible site, next to their City Hall or a Community Center • Fliers with a note, "If problems continue to occur, the park will be removed." • Working with police to make the park a regular police stop. • Letters to the editor and local news articles ALTERNATIVES FOR CONDUSSION CONSIDERATION 1. Given the high level of use and popularity of the park, consider allocating additional funds to add additional equipment. 2. Direct staff to explore potential sites for a permanent location for construction prior to the spring opening. Ken Vraa From: Perron, Dave [DPerron@UtiliCorp.com] ►nt: Tuesday, September 04, 20012:23 PM . o: 'kvraa@ci.eagan.mn.us' Subject: Carnelian Park Ken, In regards to our discussion earlier today, I am forwarding this email in hopes of getting approval to add a volleyball court (posts) and possibly a horse shoe pit to Carnelian Park. I have been a resident of Eagan for 21 years and our.kids have grown up enjoying the convenience of having a park just across the street. Our address is 1783 Carnelian Lane. The SW corner of Carnelian Park rarely, if ever, gets any use. It would be nice to add another dimension to this park by installing posts for volleyball. The residents could provide their own net and enjoy yet another activity. This would be my first choice but if it's not to much to ask, adding a horse shoe pit would also be a nice added feature to the park. Respectfully submitted, Dave Perron 1783 Carnelian Lane Eagan, MN 55122 H Phone (651) 452-3036 W Phone (651) 322-8920 Dale: October 15,2001 Agenda Item: J-2; Winter Weather Policy Actioat X City of Eagan Wormation Parks and Recreation MEMO Attachments X 1. News article and chart AGENDA ITEM: J-2; WINTER WEATHER POLICY TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL; SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Review the new wind-chill index standards and its relationship to winter facility closure policy. BACKGROUND/HISTORY: As part of managing facilities during the winter months, Eagan Parks and Recreation has utilized a standard weather policy for determining the closure of outdoor facilities. The National Weather Service (NWS) is planning to implement a replacement Wind Chill Temperature Index for the 2001-2002 season. Accordingly, Parks and Recreation staff are planning to utilize this new index for policy determination on closing facilities. ANALYSIS: The past policy for the closure of facilities was -10 degrees below 0-air temp or -25 degrees below 0 wind-chill. Based on chart information provided by the NWS, staff have determined that a translation of past policy benchmark to the new standard would now suggest that a modification change take place that states that facilities will close when the following temperatures are reported: -10 degrees below 0 air temp or -15 degrees below wind-chill. This new reporting measure will actually make it sound like it is warmer, but in reality similar conditions exist as they have in the past. ALTERNATIVES FOR COMMISSION CONSIDERATION: Staff is asking for the Commission to understand this new benchmark and officially adopt it as the new standard for the closure of outdoor facilities. The chilling new equation Item: J-z n~rr V eOher 1(Je W,cIsls hm devised a new wind chill formula, which they say will be 's better gauge of the combined affect of wind and cold on the icA human skin. The previous formula was based on research about how wind Q i' affects the rate at which water freezes Here's the raw formula and table. Attachment # / _ NCws 4 r fiCIG ! r Wind chill ■ 35.74 4~ 0.6215 x t - 3S.75 (w o.rs) + 0.4275 x t (w 0.16) t. Air temperature M ' Frostbite occurs in E ~1Q ► w a Wind Speed (nigh) less than IS minutes r Temperature ('F) t. Calm :40 35.39 .2S..20 15 110-111 0 d -10 AS 40 ,2S \ S 36 31 2S 19 13 7 1 •5 •11 -16 i:28 34'140 10 34 27.21 15 9 3 -4 -10 46 28'•35. -4/ i7 ' 15 32 2S :19 13 6 0 -7 -13 9 :26 -39 ' .;4S '411 rn20 30 24.17 11 4 •2 -9 -15 =22 -211'.135-,.-42 48 -55 fc 0 29 23 16 9 3 •11 -17,.24 -31 -37: •441 . •68 30 2d 22 '15 8 . 1 -5 -12 !<-19 ,26. -33 -•39-46 ,-53 •60 35 28 21 + 14 7 0 • -7 -14 k 21 -27 134. 417 48.1-35 -62 X 40. •27 20 13 -6 -1 -8 •1S..-29.+-36 ~r4344D-47:44 45 26 19 12' S '3 A -16123 30'-=37..-44 .51 -SB _ff :40 26. 19 12' '4 -3 -10 -1171W-31738 451 ;-M -67 SS 25' 18 IV' 4'.-3 -11 18 25'*32':=X9':%46 '4i1 ;•66 80 25 '17 10 3 ' -4 -11 j26 sQ; s{5a source tiatkna11Aleagrr.ierviae , , !moaaso MM ..It'll All be,7VV d . r , but the', numbers will sound better U.S., Canada revise. wind chill factors BY STEVE KARNOwSKI developed the new formula. Associated Press one of the key differences is that instead of using the wind. When the icy blasts of winter speed measured at 33 feet above return to North. America, those the ground, meteorologists will fearsome wind chill numbers now use readings taken at 5 won't sound quits as ominous feet. "Face height," Tew called as before.: it 7be National Weather Ser- The new formula takes vice and Its, Canadian.counter- advantage of advances In sxi- part are switching to a tamer ence, technology and eomput- formula for . computing wind ers, he said. 7be chart also high- chllls, one they say will provide lights the danger of hwtbite, more accurate information. which can occur within 15 min- The, combination of bitter utes when -the wind chill index cold and biting wind that gener- is 18 below zero, Tew said. The ated a wind' chill index of 70 old system simply showed grad. below last winter, for example, uated zones of danger. will work out to 44 below with The wind chill numbers the new formula. aren't a great deal different The new numbers will give from those in the old system people who dare to venture out when winds are light, 10 mph or in such weather a more realistic less. 7beyW substantially less guide to how they should bum- extreme under the new system the up, since they ll be based on as winds Increase above 20 mpb. how the wind actually feels to - It's already rare for school to exposed human skin. • be canceled In cold-weather 7be old wind chill charts states because of wind chills. were based on research in But students may enjoy more Antarctica In 1945, when scien- outdoor eecess. time, said fists meastaed how wind affect- Edward Anderson, superinten- ed the rate at which water froze- dent of schools in AIM% to e'en- 7be new research 94ed bow ,`tral Minnesota. ,t : . wind and cold really affect peo- , -Weather Stewart, a . National pie , - Weather Service meteorologist, Randal OKwvsid, an envi-. ' III Duluth, $oesn't expect many ronmental physicist with the people.to'change bow they cope Department of National Defense with winter just because of the in Canada, directed tests In new numbers. He said. "it's still which a dozen vOhmteers with : bad enough" whether the wind temperature sensors attached chill Index. is 30 below or 20 to their faces were blasted in a below. wind tunnel what still tells me it's awful- 11be new wind chill indexly'cold out there, and I better has been clinically tested," said button up," Stewart said. Mark Tew, a National Weather Service meteorologist In Silver ' Online National Ocrank and Spring, Md, who chaired a joint Atmospheric Administration, U.S.-Canadian task force that, wami.noaagovs Date: October. 15, 2001 Agenda Item: I.1; summer Program Report fiery - A~ t City of Eagan Information x Parks and Recreation MEMO Attach-ts AGENDA ITEM: L-1; 2001 SUMMER PROGRAM REPORT - JEFF ASFAHL TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL, SUPERINTENDENT OF RECREATION ITEM OVERVIEW: Recreation Superintendents review of summer 2001 activities and events. BACKGROUND/HISTORY: In concert with the reports from the Recreation Program Supervisors, the Superintendent also takes this opportunity to report on the past summers' activity. ANALYSIS: This report will cover a variety of data and information related to the following areas: - Outdoor Facility usage - Holz Farm activities - Art House programming DISCUSSION/EVALUATION: Outdoor Athletic Facility usage: Outdoor facilities are a busy place in Eagan during the summer months. The following data will help to illustrate the use of outdoor athletic facilities. - During the months May - Sept. 42 different permits were issued covering a variety of uses such as, Lacrosse, Rugby, Softball, model rocket launches, Soccer, Baseball, Softball, and Tennis. - 18 special events / tournaments took place over 12 weekends - A typical week during the summer months would have found Parks and Recreation Staff preparing fields to host over 100 different games / events. Holz Farm activities: Thanks to efforts of several dedicated Friends of the Farm volunteers, activities, events and miscellaneous maintenance projects have again taken place over the summer months of 2001. Activities/ events: - Cleanup day was held on May 5, 2001. - The annual Spring Festival was held on May 21, 2001. - Two, 3 day day-camps were held for youth ages 4-12 - The annual Lone Oak Day's event was held Sept 20-21, 2001. 16 f 7 - Projects: - Numerous volunteer hours provided by the Garden Club maintaining the beautiful garden and adjacent planting beds. - A grant was written to help cover costs associated with re-roofing the barn. - The hillside shed received new shakes on one side of the roof. - The newly constructed equipment shed was painted. - The lower level barnwalls were re-inforced and repaired. - A second hayrack was built. Art House Prorrammine. Programs at the Art House continue to be successful. This summers offerings served 164 students ranging in age from 3- 90, participating in a variety of programs such as: ceramics, figure drawing, watercolor, pastel painting, raccu, oil painting, gallery shows, musical arts, theatre. The Art House and its related programs are gaining a real identity. Date: October 15, 2001 ACmda Item: Ir2; 2001 Summa Program Repot - Sonya Rippe City -f FF-gan Action Pmts and Recreation MEMO Information Attachments AGENDA ITEM: Ir2; 2001 SUMMER PROGRAM REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: SONYA RIPPE, SPORTS PROGRAM SUPERVISOR ITEM OVERVIEW: Review of summer leagues and concessions operations for 2001. HIGHLIGHTS FOR THE SUMMER SUMMER SOFTBALL ♦ 210 teams registered for 28 leagues playing Sunday through Friday evenings. ♦ 1,517 softball games played this summer at Northview and Lexington-Difrley Athletic Fields. ♦ Northern Officials Association provided the umpires again this year. ♦ 33 teams represented Eagan in region or state tournaments. SOFTBALL TOURNAMENTS ♦ Eagan hosted the Men's D Region IV Tournament from August 4-5 with 34 teams participating in 66 games at Northview Athletic Fields. WWW.ETEAMZ. COM'EAGANPARKSANDREC ♦ Adult leagues can visit www.eteamz.com/eaganparksandrec. ♦ There have been over 8,000 hits since April. CO-REC SOCCER ♦ Rotating South of the River Recreators (SORB) league. ♦ Eagan will host for two years. ♦ Summer and fall leagues offered with a maximum of 12 teams per season. ♦ Games are played at Northview soccer fields on Sunday afternoons. ♦ Urule Igbavboa assigns the officials for the league. CO-REC SAND VOLLEYBALL ♦ 15 teams registered. MEN'S AND WOMEN'S TENNIS ♦ 44 singles registered. CO-REC TEAM TENNIS ♦ 9 teams registered for this jointly run league by Eagan and Inver Grove Heights Parks & Recreation. CONCESSIONS ♦ Ordered concessions trailer in January and opened for business on June 14. ♦ Northview Concession stand was open 6 nights a week. ♦ Concessions trailer was open 5 nights a week. ♦ 5 weekend tournaments were held this year at Northview. ♦ 4 weekend tournaments were held at Lexington-DifJley. ♦ The concessions trailer was also at the 4m of July Festival. GOLF ♦ Youth Golf Camps had 195 participants for the first year. ♦ Junior's league had 181 participants. ♦ Women's league had 61 participants. ♦ Parent/Child league had 52 participants for the first summer league. ♦ Senior's had 2 participants. ♦ Lessons were a big hit for the third year with 209 participants in the spring and summer session. SUMMER REPORT SUMMER SOFTBALL Summer softball is a six-month project from registration to the completion of the league. A total of 210 teams competed in 28 leagues playing Sunday through Friday evenings. There were 1,517 softball games played this summer at Northview and Lexington-Diflley Athletic Fields. Eagan Parks & Recreation worked with Northern Officials Association again to provide umpires for the softball leagues. There was not as big of a shortage of umpires this year, but continued to play four games a night on the lighted fields at Northview. There were 33 teams that went on to represent Eagan in region or state tournaments. Eagan also had the privilege of hosting the Men's D Region IV Tournament for the Minnesota Recreation and Parks Association. SOFTBALL TEAMS 2001 2000 1999 1998 1997 Mens 128 139 145 146 163 Womens 33 26 24 25 29 Co-Rec 49 53 55 57 57 TOTAL 210 218 224 228 249 Approximate number of 3,780 3,924 4,032 4,104 4,482 participants (18/team) SOFTBALL TOURNAMENTS The Men's D Region IV Recreational Tournament consisted of 34 teams with 66 games played from Saturday, August 4 through Sunday, August 5 at Northview Athletic Fields. Although the weekend was extremely hot and humid, it went very smooth. 22. R'WW. ETEAMZ. COM/EAGANPARKSANDREC Since the end of April, the Sports Program Supervisor has continued to maintain and develop the league web site at www.eteaxnz.com/eaganparksandrec. This has been a tremendous asset for the adult leagues with over 8,000 hits. This site allows teams to get schedules, standings, weather and other league information online 24 hours a day. Fall teams registering for basketball, football or volleyball had the opportunity to register online. The league web site was awarded Spotlight Site for the month of August! Every month Active.com selects just one site in each sport (among tens of thousands) and make it the Spotlight Site of the month. They are chosen based on the look of the site and the best use of the eteamz tools! Bill Richardson, Team Sports Representative from Active.com, nominated the site. CO-REC SOCCER Co-Rec Soccer is a rotating South of the River Recreators (SORR) league. Eagan will have this program for two years. This adult league is offered in the summer and fall on Sundays with a maximum of 12 teams each season. Eagan Parks and Recreation worked with Urule Igbavboa for the soccer officials. There were 12 teams that participated in the summer league at Northview East and West soccer fields. The teams played 66 games from May 6 - July 29. CO-REC SAND VOLLEYBALL Co-Rec Sand Volleyball was offered for the summer season at Rahn Athletic. The league was offered on Monday and Wednesday evenings. Changing to a different night boosted registration. CO-REC SAND VOLLEYBALL 2001 2000 1999 1998 1997 Monday 8 8 8 12 12 Wednesday 7 Not offered Friday Not offered 4 5 7 12 TOTAL 15 12 13 19 24 MEN'S & WOMEN'S TENNIS Numbers for this program have been on a roller coaster the past few years. This league is available for a minimal fee for individuals interested in playing singles tennis. Eagan Parks and Recreation provides a schedule and a list of players and the league runs itself. It is a great way to meet other tennis enthusiasts. MEN'S & WOMEN'S TENNIS 2001 2000 1999 1998 1997 Mens 23 38 18 21 34 Womens 21 31 18 33 28 TOTAL 44 69 36 54 62 CO-REC TEAM TENNIS This is a jointly run league by Eagan and Inver Grove Heights Parks & Recreation Departments. Team numbers went down some again this year. This year there was only one league, which had mixed reviews from the teams. But only having 9 teams it was not real feasible to run two leagues. The league is played on Wednesday evenings at Eagan and Inver Grove Heights tennis courts. ~-3 CO-REC TEAM TENNIS 2041 2400 1999 1998 1997 Team Tennis 9 Not applicable Gold Division - 8 10 12 10 Silver Division - 6 8 10 12 TOTAL 0 14 18 22 22 CONCESSIONS The concessions program went through some major growing pains this year. With the addition of the concessions trailer, there were now two sites to operate more staff to supervise and events to be open for. Staffing grew to almost 30 and added Holly Champlin as Assistant Concession Manager. The concessions trailer was ordered in late January. It was picked up in the beginning of May from Instantop Inc. in Ramsey. A tremendous amount of work still needed to be done to get it ready for operation. Coke installed a fountain machine and refrigerator, maintenance staff secured a refrigerator/freezer, popcorn popper and cash register. Other equipment was borrowed from the Civic Arena to defray the start up costs, which included a hot dog roller, bun warmer, and microwave. 1d Line Beverage provided use of a pretzel warmer and cheese warmer. Advanced Graphix, Inc. added the artwork to add some life to the white trailer. "The Dugout" was now ready for the upcoming special events and state tournaments. After a lot of hard work, "The Dugout" opened for business on June 14. The concession stand at Northview kept busy this summer between leagues and tournaments. Staff was needed for league nights on Sunday through Friday evenings plus 4 weekend tournaments. "The Dugout" was open Monday through Friday evening plus 3 weekend tournaments and one special event. Concessions for the 9a` Grade Fastpitch Tournament at Lexington-Diflley had to operate out of the Lexington-Diflley building because the trailer had not been completed yet. Relocating some of the concession stand and product was not an easy task for one day. Beverages were kept cold in coolers. The weather played a big factor in the operations this year, going from continuous rain to extreme heat. This played a role in the ups and downs of the operation. With the majority of the tournaments falling in the extreme heat of the summer, staff resolved that hauling ice was out of the question with two locations. Staff purchased two 50 gallons Rubbermaid containers and a large cooler in addition to using 4-5 coolers to store Powerade and Dasani water to keep up with cooling product. Ace Ice Company delivered 20-18 pound bags of ice each morning of the tournament and even a second delivery on Saturday if needed. This was a tremendous help to keep product cold. Staffing got tight towards the end of the summer with people being gone on vacation. Summer in the Park staff was able to step forward and help out. 21. Weekend events included: Two game Tune-up (cancelled) April 21 9* Grade Fastpitch Tournament at Lexington-Diflley May 5 Baseball State Tournament at Northview June 30 -July 1 0 of July Festival July 3-4 Fastpitch State Tournament at Northview and Lexington-Diflley July 7-8 Baseball State Tournament at Northview and Lexington-Diffley July 29-30 EAA All-Star Weekend at Lexington-Diffley August 4-5 Men's D Region IV Tournament at Northview August 4-5 GOLF Golf leagues, lessons and camps are a joint venture with Mendota Heights Par 3 golf course. Camps The newest addition to the golf program was a huge hit this summer. Almost 200 youth ages 6- 16, participated in the camps. There was an 8:1 student/teacher ratio. Camps were three hours long for 4 days covering the basics of golf with the last day being "Play Day". YOUTH GOLF CAMPS Section AM PM Session 1 16 16 Session 2 16 16 Session 3 16 16 Session 4 15 16 Session 5 16 15 Session 6 0 9 Session 7 16 12 Total 95 100 Leagues This was the fourth year for the Junior's golf league, third for the Women's and the first summer for Parent/Child. The Parent/Child league had a great response this summer for the Friday night league. The league will continue to be offered in the fall on Saturday mornings. This was a great boost for the program. GOLF LEAGUES 2001 2000 1999 Thursda , Juniors 98 81 67 Friday, Juniors 83 61 77 Wednesday AM, Women 2 12 21 Wednesday PM, Women 59 40 20 Seniors 3 0 0 Parent/Child 52 Not offered TOTAL 297 194 185 Lessons Golf lessons were offered for the third year. Lessons were available for juniors and adults at the beginner and intermediate level. Intermediate were available for the second time this year. Participants could take lessons on Monday, Tuesday or Wednesday evenings or Saturday mornings. Classes are also being offered this fall. GOLF LESSONS Spring Session 2001 2000 1999 Juniors 40 65 51 Adults 62 62 46 S rin Total 102 127 97 Summer Session 2001 2000 1999 Juniors 40 76 25 Adults 67 78 44 Summer Total 107 154 69 TOTAL 209 281 166 ~~D Dale: October 15, 2001 Agenda Item: U3; 2001 Summer Program Report - Imuh Rivamonte Acg- City of Eagan MEMO A ` " Parks and Recreation AGENDA ITEM: L-3; 2001 SUMMER PROGRAM REPORT TO: ADVISORY PARKS AND RECREATION COMMISSION PREPARED BY: LOUDI RIVAMONTE, YOUTH DEVELOPMENT COORDINATOR ITEM DESCRIPTION: Youth Development outcome report for the summer of 2001. YOUTH DEVELOPMENT PROGRAMS AT WESCOTT The goal of this program is to provide a framework of resources and activities aimed lessening the risk factors of juvenile crime. Strengthen families and community by promoting quality recreational and educational programs. The Wescott program has four basic outcomes to accomplish this goal: • To provide youth and families with asset building activities to reduce risk factors in a safe and supportive environment. • Increase positive role models. • Expand on life building skill experiences. • Continue to network with other agencies to access resources for the community. Based on these outcomes, the summer 2001 program at Wescott was highly successful. Community Events Youth and families attended two major asset-building community events this past summer. The first event was a summer program kick-off event combined with tours of the police substation. Activities included an ice cream social and talent show. Over two hundred youth and families attended this event The second community event was the annual National Night Out event. Despite the oppressive heat, we still had over two hundred participants. Community members participated in a barbecue and potluck dinner, mini-basketball tournament, talent show and face painting. Eagan fire department, police and streets added extra excitement by joining the festivities with their equipment and services. The programs at Wescott also now enjoy the relationship with the city's police department personnel that work from the police sub-station at Wescott Square. Youth Programs Pre-K and Kindergartners had an active summer enjoying arts and crafts, field trips, games and gardening. Participation in this program was low totaling 52 in attendance. Junior Summer Fun program started out slow but ended with a bang. Highlights of this program included educational field trips to the Air National Guard, and Wabasha Caves, water play, cooking, sports and games. Attendance for this program increased this summer from last year's 550 to this year's 582. Teen attendance was also low this summer. Most of our teens were involved in another program put on by a different agency. Those that attended our program participated in field trips to Crystal Lake beach, a bonfire at Lebanon Hills and " hanging out" at the center. YOUTH DEVELOPMENT PROGRAMS AT QUARRY The goal of this program is to provide recreation-based programs to youth and to strengthen families and community by offering asset-building events for the targeted population living in the high renter occupied neighborhood in Eagan. The Quarry Park program has three outcomes to address this goal. • To provide programs aimed at building a stronger sense of community and provide resource and referral information service for the neighborhood. • Build a stronger connection with the school community. • Create and implement recreation based activities that focuses on intervention, prevention and the 40 developmental assets. Based on these outcomes, the Quarry Park program experienced a flourishing summer also. Community Events This summer was Quarry Park's first National Night Out event. The event was co-sponsored by School District 197's ECFE program. Highlights included, root beer floats, arts and crafts, games, a jumper and visits from Eagan's Fire, Streets and Police departments. Attendance was fair (approximately 80) in spite of the heat. Youth Programs Kids Club at Quarry Park offered youth kindergarten through eighth grade a great opportunity to participate in sports, cooking, arts and crafts, water play and field trips. Highlights included mini field trips to Como Park and shared field trips with Wescott. Attendance was 602, down from last year's 693. Teen Mentors had great opportunities to learn leadership skills and participate in teen only field trips. The teen's favorite trip was to Cascade Bay. COLLABORATIVE PARTNERSHIP PROGRAMS FOR BOTH SITES Art Camp program at Caponi celebrated its third year. 35 youth and 18 adults participated in the art performance activities. This year's visual art pieces were spectacular. U of M Extension Food and Nutrition program, Dakota County Library and the Dakota County Center for the Arts and Humanities Council all partnered with the Youth Development program this summer. Thanks to these partnerships, the Youth Development program was able to extend program possibilities, staffing and monetary resources. Date: October 14, 2001 Agenda Item: US; Golf Course Exploratory Committee Update ~t1r Action City of Eagan Information X Parks and Recreation MEMO Attachments AGENDA ITEM: L-5; GOLF COURSE EXPLORATORY COMIVIITTEE UPDATE TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION BETH A. WIELDE, RESEARCH AND SPECIAL PROJECTS ITEM DESCRIPTION: Update on the Golf Course Exploratory Committee project. BACKGROUND In July of 2001, the City Council placed a moratorium on land parcels abutting Patrick Eagan Park to begin the process of studying the feasibility of a golf course on the property. In August of 2001, 64 volunteers were appointed to the Golf Course Exploratory Committee, and divided into three subcommittees- Land Use, Finance, and Programming. City Staff has been facilitating this group-driven process. UPDATE August 22, 2001 The group met for the first time on August 22, 2001. City staff described the study area, which included land in and around Patrick Eagan Park, including the two pieces under moratorium. Land use, zoning, and topography were also briefly discussed. Committee members were then given their charge; to determine whether a golf course is feasible. They were then given their subcommittee assignments. Committee members were then given an opportunity to address concerns that the other two groups may want to investigate. These issues were recorded by staff and distributed to the group with their next meeting notice. September 6. 2001 The three subcommittees met separately at this meeting to review the issues identified by the large group and identify issues within their own groups. September 26, 2001 By request of Committee members, Wayne Sames, DNR Local Grants Coordinator spoke to the group about the ramifications the LAWCON grant may have on the project. He answered questions about design and programming elements, and provided insight into the process of state and federal review for `conversion of use' and `change of use' projects. Prior to this meeting, the City Council had directed staff to begin discussion with Decision Resources to conduct a poll in conjunction with the work being done by the Committee. The Exploratory Committee had concerns about this, and requested that the Council not conduct a poll at this time. Note: At the October 2 City Council Meeting, Council decided to not conduct a Poll at this time. Subcommittees were charged with electing two representatives to the Executive Committee. Finance and Programming subcommittees decided to wait on this process. The subcommittees decided to wait until the October 10 meeting. Land Use elected two citizen members. ALTERNATIVES FOR COMMISSION CONSIDERATION This item is for informational purposes only. No action is requested. .30. city of eagan MEMO TO: Advisory Parks Commission Members FROM: Beth Wiekle, Research and Special Projects, Parks & Recreation DATE: October 12, 2001 SUBJECT: Agenda Item G-2; Culver's Restaurant Attached are the exhibits for Agenda Item G-2; Culver's Restaurant, which were given to the Parks and Recreation department at the last minute. You will find: 1. Location Map 2. Proposed Building Plan 3. Tree Plan 4. Building Elevations Please review these as you look at the Consent items. Thank you, Beth A. Welde Research and Special Projects City of Eagan Parks and Recreation a Eagan Boundary Location Map ~PaeeNAAreaa tedine Building Footprint a 71- L y~ 10 3- t Subject Sita s ' ~p io 16 10 7 a 49 y 1000 0 1000 2000 Feet Development/Developer. RaCo. LLC (Culveras Restaurant) Application: PD Amendment Case No.: 15-PA-07-09-01 Map Praparad using ER31 AreView 7.1. Paeal base map date provided N by Dakota County lard Survey Departmem and is cu rant as of Jun 2007. *City of Eagan THIS MM 13 INTENDED FOR REFERENCE U3E ONLY w E M j N N E S 0 a The City of Eagan and Dakota County do not guarantee the accuracy of We Information and are S Cemrrrrrrdty Davrepnwd Dapartmmat not responsible for errors or anisolons. 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I fit S • Proposed Building~~~ # F CULVER S RESTAURANT t i `;'legE W E Eagan, Minnesoa Mi¢ i ~ 11 nn ' J Amended Nov. 9, 2001 Apvroved October 15, 2001 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF SEPTEMBER 13, 2001 A regular meeting of the Advisory Parks Commission was called to order at 7:05 p.m. on September 13, 2001 with the following Commission Members present: Joseph Bari, Margo Danner, Terry Davis, N. Mark Filipi, George Kubik, Dorothy Peterson, Chair John Rudolph, Melvin Williams, and David Wright, and Richard Pletcher. Staff present included Superintendent of Parks Paul Olson filling in for Director of Parks and Recreation Ken Vraa, Superintendent of Recreation Jeff Asfahl, Program and Events Supervisor Cathy Bolduc, Youth and Family Programs Supervisor Paula Nowariak, Water Resources Coordinator Eric Macbeth, City Forester Gregg Hove, Parks Planner C.J. Lilly, and Beth Wielde, Research and Special Projects. SPECIAL ACKNOWLEDGMENTS Chair John Rudolph took a moment to send out the Commission's thoughts and prayers to those affected by terrorist aggression at New York's World Trade Center and the Pentagon, their friends and family. Chair Rudolph also extended best wishes for a quick recovery to Director Ken Vraa, recently released from the hospital after complications from an appendectomy. APPROVAL OF AGENDA Member Kubik moved to approve the agenda as presented. Member Davis seconded, with all present members voting for approval. APPROVAL OF MINUTES OF August 20, 2001 Member Peterson noted that under the Winter Program Options item, it should be noted that an amendment to the motion was made to designate Pilot Knob Park a Class C site. Member Danner noted it was Nicols Ridge, not Cedar Villas that she referred to under Consent. She also noted that under the Skate Park item, it was not noted under "Approval of Minutes" what the skate park budget was ($26, 695). She also noted under Round Table that she discussed the Central Park master planner include a location for playground equipment in the park plan, while plans are being refined. August 20 minutes were amended on September 14, 2001. VISITORS TO BE HEARD There were no visitors who wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS/ SUPERINTENDENT'S UPDATE Superintendent of Recreation Jeff Asfahl reviewed the Department Happenings for the Recreation Division. This included: 4 Fall preschool programs had their open house on September 6, and are now underway. There are 135 participants at programs. Programs are sited at Goat Hill Park, Bridle Ridge Park, and Sky Hill Park. 4 Preschool Program Coordinator Holly Champlin has recently been upgraded to a full time position in the department. Asfahl acknowledged Paula Nowariak's work in the development of the preschool program. Advisory Parks Commission Regular Meeting September 13, 2001 Page 2 4 Fall sports are underway. Football started on September 5`s, parent child golf has 29 participants, fall golf lessons have 17 registered, men's basketball is underway, and fall volleyball has 54 teams listed. 4 Seniors have enjoyed field trips including one on the Mississippi River. He discussed some of the upcoming programs available to seniors. Applications are being received for winter warming house positions. 4 Treat and Terror trails are scheduled for October 28. Asfahl provided a number for citizens to call if they would like to volunteer. 4 Lone Oak Days will be held on September 21 and 22. 4 Youth activities include three fall baseball teams, youth soccer, adult rugby, and girls fast-pitch. 4 The Winter Brochure will be mailed to the public during the last week in October. Chair Rudolph inquired of it would be possible to get an update on the concessions trailer now that its first season of operation has been completed. Asfahl said that this may be coming in Sports Program Supervisor Sonya Rippe's report in October, but this would be feasible. Member Danner asked about past attendance during the Halloween activities. Asfahl could not recall exact attendance figures off the top of his head, but knew that 100 volunteers were needed to operate the program, which speaks to its success. Superintendent of Parks Paul Olson described the activities of the Parks division, including: 4 The Skate Park is up and operating. Staff has noticed a great deal of use. The local cable TV channel will be doing a piece on it. 4 Park restrooms are typically closed for the season after Labor Day. They will be open for scheduled events. 4 Playground construction on Peridot Path is being started. The Cinnamon Ridge playground is wrapping up. 4 Contracts have been let for stormwater mitigation projects. There will be a pre-construction meeting next week. 4 The City will receive an award from the Tree Trust for its contributions to the program. APrC chair John Rudolph will be accepting it on the City's behalf. Member Joseph Bari inquired about an update on the restroom blowups that occurred earlier this summer. Olson said there has been no more trouble. CONSENT AGENDA VERDANT HILLS Superintendent Olson noted that this item has been before the Commission before. Changes to the proposed plat do not affect the forestry, water quality/wetlands or parks and trails dedication decision made by the Commission at a previous meeting. This item was stricken from the agenda. Advisory Parks Commission Regular Meeting September 13, 2001 Page 3 DEVELOPMENT AGENDA DUKE REALITY CORPORATION Superintendent of Parks Paul Olson provided background into the Duke Reality project, a new building of offices, labs, and classrooms for the Medical Institute of Minnesota. He described the zoning of the property (Research and Development), and noted that the proposed use is consistent with the zoning of the property. The site plan meets all setback, green space, and building coverage requirements. Water Resources Coordinator Eric Macbeth noted that approximately %Z of the site would be impervious cover. He described the plan and the area of stormwater ponding. He noted than a proposed area of runoff would subject the plan to a $9, 024 cash dedication. He noted .35 acres of natural wetland, classified as a Type 3. The developer proposes to fill the 15,238 square foot wetland. This would be replaced on the west side of the property, to the east of the existing wetland. This will need to be monitored for 5 years and reports must be filed with the City. It will also be subject to the public comment period. The developer proposed to mitigate for 15,238 square feet of wetland by the replacement of 20,037 square feet of NWC, and creation of 15,100 square feet of PVC. This would result in 31,362 square feet of mitigation, 886 more than the mitigation required by the WCA. This matter is scheduled for review by the City Council on October 2. Member Davis asked about the time required for monitoring. Macbeth said it was up to a 5-year period, starting when the replacement project begins. Chair Rudolph asked the role of the City in monitoring the project. Macbeth said it was the City's responsibility to approve the plan, and make sure they follow the requirements as outlined in their plan. The review must include photodocumentation. Macbeth noted that it is his responsibility to maintain the monitoring records. Macbeth briefly described the characteristics of a Type III wetland for the benefit of the newer APrC members. Member Davis asked where the runoff from the fill area would go. Macbeth responded that other than the area previously noted, the stormwater ponds on site would be equipped to handle full site drainage. City Forester Gregg Hove then described the tree cover on the parcel. He noted 6 woodlands on the site, and the intended removal plan. He noted the fact that the trees were larger diameter, but faster growing. The development as proposed would require the removal of 71.9% of the total tree coverage, 53,600 sq ft of significant woodland. The City Ordinance allows for tree removal for this type of property at a rate of 47.5% for single phase, multiple lot commercial. Required mitigation is 36 Category A trees. The developer has agreed to this amount. Member Peterson asked if the 36 trees would qualify as mitigation for the 56,000 square feet of tree removal. Hove said it would, based on the established formula used to calculate the Category A tree replacement. Member Wright asked how square footage compares to actual trees, what the numbers might be. Hove said that it is generally a 2:1 replacement. Member Danner noted that there have not been many development items since the new Commission started, and some clarification may be helpful. Paul Olson noted that there might be an overview before the next Commission meeting. He also mentioned the "Significant Woodland" classification system in the ordinance. Member Filipi clarified that 47% removal was allowable under he ordinance. Chair Rudolph affirmed that a presentation of tree mitigation processes would benefit the group. Member Davis mentioned that staff might want to consider televising the session as an educational tool for residents. Advisory Parks Commission Regular Meeting September 13, 2001 Page 4 Paul Olson reviewed the park dedication for the development, noting the requirement in a development of this type is 10%, or 2 acres in this case. The developer has offered a dedication of 4.4 acre Outlot A. The developer has also agreed to have water piped from the Central Park site done at their expense, which will mean the Central Park site can eliminate one stormwater pond. A trail is proposed along Central Parkway. The City is still working with the developer on special event uses. Developer Bob Smith was present to describe the project and answer questions. Smith noted that the green space and park area would be coordinated with the City to maintain consistency with the scheme of Central Park. He showed exterior elevations of similar projects, and discussed some of the program offerings of Argosy University, the future inhabitant. Chair Rudolph asked Smith to clarify a timeframe. Smith said that the contract should be signed in the next couple of weeks, the land should be purchased shortly thereafter, and grading should begin about winter of this year, about the time of Council approval. Footings should be placed early this winter. In the spring, the parking lots and landscaping should be placed, and construction through winter. The University is anticipated to move in about August of 2002. Member Filipi commented on the excess parking that will be provided. Smith said the excess parking was determined by history with University Operations. The University asked for more parking, which had been identified as a need. Member Wright inquired about anticipated enrollment numbers. Smith said he could get the number, but did not have it at that moment. Superintendent Olson noted that the traffic levels at the university generally go up in the time when one class lets out and another begins. This may precipitate the need for excess parking. Member Wright asked about the semester break periods. Smith said that the school is on trimesters, and that this issue has been discussed with Director Vraa. The City may be able to use the parking lot during large festivals and events taking place at the Community Center. Member Davis asked about the size of the parking stalls. Smith said they were standard 9' X 20' stalls, per City ordinance. Member Davis asked about the wall on the property. Smith said that Duke is working with the Perron family to run the project along grade, with the intention of eliminating the retaining wall. Davis asked if more trees would remain on the property if the wall were left intact. Smith said this is correct, that he anticipates future tree removal with future development. Member Davis asked City Forester Gregg Hove what the trees slated for eventual removal might be. Hove noted they are the same as the adjacent woodland, soft wood trees. Member Kubik asked if weekend classes were expected. Smith said he believed the university runs a Monday to Friday operation. Member Kubik noted that the site is generally good, but there are concerns that the sight line for Central Park would need a vegetative screen. Staff will need to ensure that it is properly buffered. Smith said that this is already in the plan. He continued to describe the buffering techniques. Member Danner noted that this use is preferable to the proposed high-density commercial use previously proposed. She inquired whether the road that leads to Northwest Airlines would be paved. Superintendent Olson said that this was likely. Smith briefly described the road that leads to Northwest Airlines. Member Danner commented on the proposed use of the parking lot during the Fourth of July celebrations. Advisory Parks Commission Regular Meeting September 13, 2001 Page 5 Member Davis asked if there was a sidewalk on the Northwest Airlines connection road. Smith said that there is a walkway on Central Parkway to the driveway. Member Davis noted that along of the north side parking area, if there is overflow parking for events, there appears to be no opening for pedestrians without walking next to traffic. Smith said that the slope and berming should alleviate some of this, but that the Parks and Recreation Department and Engineering Department need to work with the geometrics. Davis noted the potential conflict for pedestrians and traffic. Superintendent Olson stated that traffic is highly controlled during such events, and pedestrians are directed to safe crossing points. He noted the need to work with police to work out a safe plan. Davis noted the need for room in the parking lot area for pedestrians to safely congregate to get to walking area. Member Danner asked how wide the entrance to the facility is. Smith said it was a typical 24' entrance. Member Peterson moved to approve the recommendations, including: Cash trails dedication, Park dedication fulfilled by Outlot A, 4 Negotiating for the use of the parking lot during City events at the Central Park property, 4 A revised tree mitigation plan of 36 Category A trees or equivalent B and/or C trees, 4 Tree protective measures be installed, the developer contact the City Forester, 4 The applicant contact the City Forester to set up a pre-con site inspection prior to grading, 4 Creating of a minimum 1.77 acre-feet of stormwater treatment covering a minimum of 0.51 acres constructed to NURP standards, maximum 8 feet deep and as close as feasible to a 10:1 aquatic bench from normal water level, 4 Cash dedication of $9,024 in lieu of ponding for untreated stormwater that will run off of 1.3 acres of the site, 4 And a City Council approved wetland replacement and monitoring plan, allowing the developer to fill 15,238 sq ft of wetland and create 20,037 square feet of NWC and 15,100 sq ft of PVC land. 4 The developer agreed to have water piped to Central Park at their expense to eliminate a holding pond and the developer is responsible for a trailway along Central Parkway. Member Bari seconded. Superintendent Olson clarified that there is no cash trail dedication required at this time. Outlot A meets the trail dedication. Chair Rudolph asked Member Peterson if the amendment is acceptable to her. She affirmed, Chair Rudolph called for the vote, with all members in favor of approving the development item. OLD BUSINESS CASCADE BAY 2001 SURVEY FINDINGS Beth Wielde, Research and Special Projects, described the process of survey distribution and compilation for the 2001 survey. Wielde briefly commented on the predominant trends and findings from the guest surveys. These include: 1. Most season pass holders are from the southern Metro area. 2. Non-season pass holders are predominantly from the Twin Cities general metro. 3. Most respondents were adults between the ages of 30-39. 4. 74.5% of season pass holders had a pass in 2000. 45 out of 47 said they would likely get a pass for the 2002 season. 5. 76.2% of season pass holders felt the price is reasonable. 23.8% felt it was too high, citing $40 as a reasonable price. Advisory Parks Commission Regular Meeting September 13, 2001 Page 6 6. 89.4% of respondents said they purchase food at the Captain's Galley. Those who don't cite high prices as the reason. 7. 38.5% of daily admissions users said they would consider a season pass for next year. 53.3% said they would not. This needs to be weighed against where daily admissions guests are coming from. 8. 77% of daily admissions guests feel the admissions price is fair. Of the 17.2% who feel it is high, $5 was most frequently cited as a reasonable price. 9. Since the majority of visitors were at the park for the first time, most stated that they had not yet tried the Captain's galley. Of those who had, 31.9% said they "sometimes" purchase food there, 23.8% said they "always" do, and 9% said "never," again citing high prices. 10. Season pass holders generally found out about Cascade Bay in the "Discover Us" brochure. Most daily admissions heard about it from friends or family. 11. Both user groups cited the Lazy River as their favorite feature. 12. Over 90% of both groups stated staff's concern with safety as "Very Good" or "Good," "Very Good" being the highest ranking available. 13. Over 94% of both groups said they were comfortable with the level of lifeguard supervision. '14. Most guests feel that the pool and restrooms are clean and well maintained. The most commonly cited `trouble spot' is the women's restroom floor. 15. When asked what guests would add, the most frequently cited items were more shade umbrellas, more lounge chairs, and slushies in the concessions area. 16. Open-ended comments often mentioned the policy of no outside food or beverage allowed in the park. 17. Season pass holders rated their experience an 8.5. Daily admissions guests rated it an 8.9. Member Melvin Williams inquired about special promotions and discounts that would help reduce the admission price for some. Wielde noted that there are season pass scholarships available for those who qualify, and Programs and Events supervisor Cathy Bolduc listed other promotions that reduce the admissions price. Member Williams also suggested a comment card or suggestion box to be placed in the park for the season. Wielde noted this suggestion and will follow up on this. Member Kubik inquired about surveys distributed to children. Wielde noted that the attempts to distribute surveys to children in 2000 were less than successful, so this year's surveys focused on adults. This agenda item was for information purposes only. No action was requested of the Commission. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth presented two items for the Commission: 4 Holz Lake weed harvesting results- 24 truckloads of aquatic plants were taken out of Holz Lake. i The Captain Dodd project is wrapping up- pumping has begun. Chair Rudolph inquired how often weed harvesting will need to be done at Holz Lake. Macbeth anticipates this need each year, due to the high nutrient content in the lake. Member Kubik asked where the 24 truckloads go once harvested. Macbeth said there is an area designated for them in Lexington Diffley Park. Advisory Parks Commission Regular Meeting September 13, 2001 Page 7 OTHER BUSINESS AND REPORTS INTRODUCTION TO RECREATION SUPERVISORS Recreation Superintendent Jeff Asfahl introduced Cathy Bolduc, Program and Events Supervisor, and Paula. Nowariak, Youth and Family Programs Supervisor. He noted that other recreation staff would give their summer summaries during the October APrC meeting. PROGRAMS AND EVENTS SUMMER REVIEW Programs and Events Supervisor Cathy Bolduc described summer activities and participation statistics: Fun Run, with 328 runners Evening in the Park- 785 participants Senior Trips and Programs o Como Park o Bachman's o Chanhassen Dinner Theatre o Men's Chorus performances o Potluck Picnic o Trip on the Paddleford i; Sports classes and clinics: o In-line skating o In-line street skating o Softball camp o Tennis, with 775 people involved, not including adult leagues and co-rec league. Lessons and camps. i; Babysitting and latchkey kids programs "10 Best Landscape Trees and Shrubs" Breakfast with the Easter Bunny- 110 kids with parents packing in to McDonald's Chair Rudolph commented that this just illustrates the high level of service by the Parks and Recreation Department. Member Peterson inquired what other criteria are used to evaluate the programs, along with participant statistics. Bolduc said that there are surveys for staff and participants, regular staff meetings, and talking with kids and parents. Parent/ child feedback is gathered. YOUTH PROGRAMS SUMMER REVIEW Youth and Family Programs Supervisor Paula Nowariak described summer programs offered to youth and families during the summer of 2001. 35 staff members helped coordinate programs such as an Open House, Summer in the Park, Wagon O'Fun, among others. Nowariak described the need to evaluate sites to determine future needs and usage. Sites should be monitored for staffing and check distribution within the City. Some of the programs Nowariak described are: 4 Field trips for teens, visits include Skateville, Cascade Bay, and movies, 4 An on-site craft specialist was available at some youth programs, i; Artmobile, Preschool program, with its change to longer, 6-week sessions at Bridle Ridge, Goat Hill, and Rahn, Instructional T-ball, Advisory Parks Commission Regular Meeting September 13, 2001 Page 8 4 Games Sports and More, a program that is still developing. It may become a camp-like setting. 4 Camp programs were popular again this year. 4 Safety camp is in its eleventh year. 4 Family Day activities. This program received very good feedback from the public. Looking ahead to program adaptations, survey responses and other feedback have prompted staff to consider the following ideas: Literature Camp i; Dance Camp Winter Sports Camp Putting more male role models on staff Developing programs geared for the 11- 15 year old demographic. Chair Rudolph noted that with the new skate park up and running, there may be some opportunities to reach this demographic. Member Peterson asked Nowariak to describe how curriculum is developed for the programs, to benefit the newer APrC members. Nowariak stated that since the program's onset in the late 1970s, participants give their input to staff, which uses their ideas to develop a program, which usually shapes itself around the public's need. Member Kubik expressed appreciation for the program's emphasis on safety (re: Nowariak stating measures taken during the high heat days, and the operation of Safety Camps). He also noted positive feedback regarding the Little Doodlers Art Camp. Member Danner stated she was amazed at what staff did all summer. CENTRAL PARK/ COMMUNITY CENTER UPDATE Superintendent of Parks Paul Olson said that grading has started on the site, and that contractors CS McCrossen have been going aggressively. Olson explained the upcoming road closing in the Northwest Airlines/ Unisys/ Lockheed Martin areas. He also described the upcoming well drilling project. It is anticipated to go 400' deep on the east side of the park. It will be part of the City's water system. Olson also commented that the Grandfather Tree is doing well. The ground is finally starting to match the slant of the tree. GOLF COURSE EXPLORATORY COMMITTEE UPDATE Researcher Beth Wielde stated that there have been two meetings of the Golf Course Exploratory Committee. Meeting 1, held on August 26, was an overview of the project, and Committee members got their subcommittee assignments. Meeting 2 held on September 6, was to build upon issues identified at Meeting #1 and identify issues within the groups. Subcommittees met as a separate group for the first time. Dorothy Peterson described some of the activities of the Land Use subcommittee during the breakout session on September 6. NATURAL RESOURCES SUBCOMMITTEE UPDATE Advisory Parks Commission Regular Meeting September 13, 2001 Page 9 Member Filipi discussed attendance at a Wetland Protection Plan meeting in Burnsville. They discussed the value of a wetland as a neighborhood amenity, and ordinances that respond to wetland issues. Burnsville provided a copy of their work, and Water Resources Coordinator Eric Macbeth will be reviewing their policy. The next meeting has not yet been set, but they plan to examine the feasibility of wetland buffers. Member Danner noted Burnsville had done a wetland inventory, and know what it has lost. She was uncertain if Eagan had a similar inventory. Member Davis asked when the state law that governed wetland replacement was enacted. Park Superintendent Olson said that he was uncertain, but modifications were relatively recent. Member Filipi noted that Burnsville's inventory comes from a federal inventory. Chair Rudolph noted significant changes in Eagan's green spaces from years ago. Member Davis inquired about a general timeframe, but Member Filipi said that there was no great urgency to this matter. ROUND TABLE Member Williams commented on how nice it was to have the APrC packet earlier than the weekend before, and inquired if this could be done in the future. Chair Rudolph noted that much of the paperwork, particularly from developers, comes in at the last minute and the packet may not be able to be completed before the paperwork is in. ADJOURNMENT Chair Rudolph moved to adjourn, Member Filipi seconded with all present members voting in favor to adjourn at 10:04 pm. Secretary Advisory Parks Commission