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01/11/2007 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Thursday, January 11, 2007 WORKSHOP 7:00 PM 6:00 - 7:00 p.m. Eagan Municipal Center Acquisition Criteria Review City Council Chambers Conference Rooms 2A & B I. Call to Order and Pledge of Allegiance 7:00 pm II. Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of December 18, 2006 7:02 pm IV. Visitors to be Heard 7:03 pm V. Director's Update Pages 3-4 7:04 pm VI. Consent Agenda 7:10 pm VII. Development Proposals 7:11 pm VIII. Old Business A. Water Quality Management Plan Pages 5-6 7:12 pm IX. New Business 7:20 pm A. Acquisition Criteria Recommendation X. Water Resources Update 7:25 pm XI. Other Business and Reports A. Recreation Facilities Report Page 7 7:26 pm B. Subcommittee Reports 7:40 pm XII. Communications 7:42 pm XIII. Round Table 7:43 pm XIV. Adjournment 7:45 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting Thursday, February 15, 2007 ADVISORY PARKS COMMISSION 2006-07 MEETING SCHEDULE NAME May June July Aug Sept Oct Nov Dec Jan Feb Mar April 15 19 17 14 18 16 20 18 11* 15* 19 16 Thum Thure Joseph Bari X X X X X X X O* Phil Belfiori 0* X X X X X O* X Margo Danner x X X X X X X X N. Mark Flipi, secretary x X X X X X X X Laurie Halverson (alternate) X X X X X 0* X X Duane L Hansen x X X X X X X x M uhatnmed Lodhi x X X X X 0* X X Dorothy Pleterson, Chair x X X x x X X X Richard Pletcher, V.Chair x X X 0* X X X X Ryan Zipf x O* X X 0* X X X X = present 0 = absent 0* = notified staff of absence prior to meeting Blip Recreation Sub-Committee Natural Resources Sub-Committee Acauisitionl Develoement gib-Committee Ryan Zipf M uharnmed Lodhi Dorothy Peterson Richard Fletcher N Mark Alipi Joseph Bari Laurie Halverson Duane Hansen Margo Danner Fhil Belfiori UPCOMING MEETINGS OPEN ISSUES AFC work plan for 2006/07 Patrick Eagan Park Ad Hoc Committee: Duane Hansen Dorothy Peterson Margo Danner Joseph Bari ADVISORY PARKS COMMISSION 2006-07 MEMBERS F NAME AND ADDRESS TERM TELEPHONE TERM START XPR S JOSEPH BARI 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) ibarii@iuno.com (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (tyr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelflori@wsbene.com (3 yr, 2006) MARGO DANNER 2001 651/454-5688 (H) 5/2007 2037 Flint Lane (3 yr. 2001) Eagan, MN 55122 (3 yr. 2004) mrsmagoo@usfamilv.net N. MARK FILIPI (Secretary) May, 1997 651-602-1725 (W) 5/2007 836 Overlook Place (3 yr. 1998) 651-687-9866 (H) Eagan, MN 55123 (3 yr. 2001) mark.filipi@metc.state.mn.us (3 yr. 2004) LAURIE HALVERSON (Alternate) May, 2006 651-662-6291 (W) 5/2007 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 Laurie-L-Halverson@biuecrossmn.com DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN. 55123 (3 yr. 2005) hand00@comcast.net MUHAMMED LODHI May, 2004 952-278-2629 (W) 5/2007 4361 Bear Path Trail (3 yr. 2004) 651-686-5273 (H) Eagan, MN 55122 m_Iodhi@hotmail.com DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55 122 (3 yr. 2003) norsk4337@iuno.com (3 yr, 2006) RICHARD PLETCHER (Vice Chair) 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) rirhard.pletcher@usarc-emh2.army.mil (3 yr. 2005) RYAN ZIPF 2005 651-686-2958 (H) 5/2009 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rzpf Imnc.org Eagan City Staff E-Mail: isiohnson@citvofeagan.com cmesko@citvofeagan.com oolson@citvofeagan.com ghove@citvofeacaan.com emacbeth@citvofeaaan.com 7-17-06 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Director Juli Seydell Johnson jsjohnson@cityofeagan.com Administration: Cherryl Mesko cmesko@cityofeagan.com Paul Olson polson@cityoLeagan.com Paula Nowariak pnowariak@cityofeagan.com Sonya Rippe sLippe@cityoLeagan.com Forestry: Gregg Hove ghove@ctyo feagan.com Water Resources: Eric Macbeth emacbeth@cityofeagan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: JANUARY 5, 2007 REMINDER: Workshop at.6:00 p.m. in the Eagan Room will precede the regular meeting. ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of December 18, 2006 ITEM IV: Visitors to be Heard ITEM V: Director's Update Director Johnson will provide a brief overview of department activities over the past month. Recreation Supervisor Rippe will present an overview of the recreation facilities division activities. ITEM VI: Consent Agenda There are no consent agenda items for the Commission to review. ITEM VII: Development Proposals There are no development proposals for the Commission to review. ITEM VIII: Old Business The Commission previously reviewed much of the content of the Water Quality Management Plan that will be presented to the Council in the near future. Based on the knowledge of the plan it would be appropriate for the Commission to formally affirm its support for the concepts and initiatives proposed. ITEM IX: New Business If the workshop review of the acquisition criteria is sufficient to provide clear direction the Commission may wish to make a recommendation to the City Council for review and consideration. ITEM X: Water Resources Update There are no further updates for the Commission to review. 1 ITEM XI: Other Business and Reports A. Recreation Facility Manager Rippe will provide a brief division update. B. Subcommittee meetings held since the December APrC meeting will be summarized under this agenda item. ITEM XII: Communications There are no new communications to share with the Commission at this time. ITEM XIII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIV: Adjournment 2 JANUARY 2007 DEPARTMENT HAPPENINGS • STRENGTHEN COMMUNITY • New for the upcoming summer is the Eagan Market Fest 2007, bringing together farmer, art, music and food. • Arena Softball is coming to Minnesota in the spring of 2007! The Eagan Civic Arena will be the first to offer the new game. • Eagan Seniors hosted a visit with Santa in early December. The community impact was tremendous! Not only did the event attract more than 150 youth and 150 adults, but they were also able to accommodate a child with an illness that was not able to attend with the other youth. • Parks and Recreation staff are planning a winter TREC on Saturday, January 27. Activities will include dog sled rides, ice fishing, skating, snow sculpting, an indoor garage sale and more at parks throughout the Eagan community. Additional details are available on the City of Eagan website. • SUPPORT ECONOMIC DEVELOPMENT • Cascade Bay ended a December Season Pass promotion and 204 people have purchased their 2007 passes. Cascade Bay began taking group and private rental reservations and have already scheduled 12 groups and 1 private rental. • As of January 4, all 50 spaces for selling items at the January 27 Garage Sale are filled. • Design of the Thresher service building, that portion above the ground, is about 90% complete. • The Community Center will be adding some audio visual upgrades to the Oaks banquet rooms as well as motorized window shades and projection screens. These will provide some much requested enhancements to the space as well as additional revenue options. • The carpet in the pre-function area outside the Oaks banquet rooms will be replaced during the week of January 29.The pre-function entrance (North side) will be closed from Monday January 29 through Thursday February 1St to accommodate the carpet replacement. The main and pond entrances will remain open as usual. • The coffee bar approved for inclusion into the ECC concessions operation will be up and operational shortly. It's expected that one of the forest cups of Java can soon be found here. • ECC rentals are in high demand, with Saturdays booked from April through November for 2007. The holiday season brings many engagements and 2008 rental requests are starting to come in. Saturdays in June 2008 are already reserved. • FOSTER HUMAN DEVELOPMENT • Oasis - 299 youth hung out at the Oasis or attended a dance/music night in December, a 98% growth over December 2005 attendance. In 2006 4315 youth chose the Oasis. This is a 13.3% growth over 2005. • Attendance at the Civic Arena during winter break (December 23 - January 1) were: Open skate -1,225; Open Hockey - 120; Skate Rental - 370; Skate Sharpening - 195. • Attendance figures for the Lone Oak Room are in! In 2006, 4,175 seniors signed in and participated in Lone Oak Room activities. This number is 260 more than the total for 2005. • Staff for the Eagan Art House programs have been hired as City Employees and held their first training on January 4, 2007. Classes for the New Year begin on January 8. 3 • PROMOTE HEALTH & WELLNESS • Learn to Burn, a spring fitness challenge includes a free lecture series with professionals from the industry. Lectures will include topics on nutrition, exercise and overall wellness that will help people walk away with practical ways to change your life. • Winter adult leagues are underway for the 2007 season. There are 134 teams participating. • The unseasonable warm weather has negated the head start on outdoor ice that the early December cold afforded and as such all remain closed. Four to five days of consistent cold (below freezing temperatures) will be needed to develop skatable ice on the paved rinks. With the frost coming out of the ground, opening the grass rinks will be questionable at best. • Fitness memberships have been increasing steadily as the January promotion begins. The first three days saw 35 new members. • Fitness classes are consistently at capacity demonstrating that ECC members are serious about staying healthy. It poses a challenge as the building reaches capacity during some of the busy prime workout times. • NOTES • Be alert to the changing conditions ice conditions on the lakes and ponds. The best advice is to stay off. See the DNR web site for general information on ice safety. Be mindful that the City does not monitor ice conditions. • The soils tests at Thresher are indicating that some substantial footings may be needed to support the buildings due to the high frost susceptibility of the soils. Staff is reviewing options. • The lighting replacement/project at the Civic Arena is complete. Stop by and take a look at the brightness. Users are very happy with the upgrades. • The Civic Arena/Cascade Bay employee Mike Bauer has accepted a position with the City of Rogers, MN as their new activities Center Manager. • Julie Andersen has been hired as a part time Recreation Supervisor-Art House as of January 1, 2007. 4 Date: January 5, 2007 Agenda Item: VIII-A; Water Quality Mgmt Plan Action X Information l YO jr Q~ H MEMO AGENDA ITEM: VIII-A; WATER QUALITY MANAGEMENT PLAN TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR ITEM OVERVIEW: An opportunity for the Advisory Parks Commission to affirm a position on the draft Water Quality and Wetland Management Plan and express interest in future involvement in implementation of this plan. BACKGROUND/HISTORY: Since Summer 2005, the City has been in the process of upgrading its Water Quality Management Plan. Eagan was the first Minnesota city to adopt a comprehensive surface water quality management program in 1990. This next generation plan is expected to guide Eagan's water quality decisions over the next 10 years and help it comply with new state and federal regulations. "The challenge is to implement the plan in a cost-effective way..." with "limited resources, smartly applied," says the 130-page draft report. Using "science-based techniques" and available management tools, Eagan's goal is for the quality of its lakes and wetlands to meet or exceed City, regional, state and federal requirements and community expectations. From October 2005 to August 2006, through representation by Commissioner Phil Belfiori on the 13- member Water Quality Task Force, the Advisory Parks Commission (APrC) has been actively involved in this process. At an August 14, 2006 workshop, City staff introduced the APrC to the preliminary draft Water Quality and Wetlands Management Plan (WQWMP). The City Council and the Advisory Planning Commission had similar workshops in October. A two-month public comment period on the draft plan opened October 18. The APrC had a second workshop on November 20. The public comment period closed today. ANALYSIS: The plan proposes "Best Management Practices" (BMPs) to help "achieve clear water conditions" in lakes even though at least 80% of them are less than 15 feet deep and have plenty of aquatic plants. Proposed BMPs are "aggressive measures" to minimize pollutant runoff, control excessive aquatic plant growth, and help manage highest priority lakes with individual lake management plans. Prevention strategies include fall and spring street sweeping in defined sensitive watersheds with direct drainage into major lakes, and tailored snow and ice control strategies to minimize sediment and street debris entering downstream water bodies, balanced against the constant need to ensure public safety on icy roadways. The City also proposes to do maintenance of all of its storm drainage systems, inspecting about 1/5 of the system annually. Under new state and federal laws, development activities are required to achieve a no-net increase in total phosphorus or runoff volume. Phosphorus can cause excessive plant and algae growth. The plan also calls for implementation of a local wetland ordinance. DISCUSSION/EVALUATION: Since the beginning of the water quality program, the APrC has served an important role by reviewing development proposals to be sure they meet City water quality requirements and state wetland conservation rules. APrC meetings have also provided a public forum for the water quality program, regarding discussions of lakes and wetlands issues, public information and education initiatives, and recognition of program volunteers. Between today and early 2007, revisions to the draft plan will be made, according to any government agency input and public comments. On February 6, 2007, the City Council is scheduled to take formal action on the final draft, after holding a required public hearing on the wetland management component of the plan. At a minimum, because of new and evolving state and federal regulations, the new plan will result in an elevated water quality program with an increased level of work. Minimally, the APrC will somehow be informed about the following key elements of the new plan: 1. Individual priority lake management plans 2. Locally-based wetlands management policies and regulations 3. BMPs of development and redevelopment projects 4. Capital improvement program 5. Alternatives for program financing and partnerships ALTERNATIVES FOR COMMISSION CONSIDERATION: • The APrC affirms its support for the concepts and initiatives presented in the Water Quality Management Plan Update. • The APrC is interested in future involvement in an advisory capacity in partnership with the Advisory Planning Commission, and at the direction of the City Council, on common issues addressed in the plan. • Other. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT January 5, 2007 Y.. City of Eaaau Hoisin thn Third 123 North Third d Street STE STE 100 Minneapolis, MN 55401 M n T: (612) 338-0800 F:(612)338-6838 uww.hkgi.com CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT INTRODUCTION The City of Eagan is approaching full development and as remaining undeveloped land is proposed for development, questions, requests and opportunities for park and open space acquisition arise. Because of increased demand to acquire remaining open space and limited financial resources, the City wants an objective process for evaluating and prioritizing potential parkland additions based upon how the acquisitions may benefit the overall park system. The City has adhered to a policy of non-aggressive acquisition, opting to review parcels for acquisition as they become available. The Eagan Advisory Parks Commission (APrC) is charged with the responsibility of making recommendations to the City Council for acquisition of park and open space purposes. In the spring of 2002 the APrC first began an effort to update acquisition priorities and they appointed a subcommittee to develop a process for parcel evaluations. In 2002, the Advisory Parks Subcommittee developed a process and evaluated sites that had been identified and prioritized by the APrC since 1999. The results were used to prioritize the sites for acquisition and to create an "Acquisition Priority" list. Since that time, many of the parcels identified on the "Acquisition Priority" list have been acquired or they are no longer practical for acquisition. The goal of this project is to further the acquisition decision making process, to raise awareness of specific sites and to create a consistent or systematic approach to review new potential parcels that would both validate and justify future decisions and recommendations. Because of this, the City hired Hoisington Koegler Group, Inc. (HKgi) in 2006 to develop a criteria and process for evaluating and prioritizing potential park land additions based upon how the acquisitions may benefit the overall park system. SITE ACQUISITION REVIEW PROCESS HKgi began a process for evaluating and prioritizing potential park land additions by researching other communities for similar processes, and by reviewing the process developed by the Advisory Parks Subcommittee in 2002. HKgi then worked with the Advisory Parks Subcommittee to develop an updated process that is clear in its intent with new criteria that address the changing conditions in Eagan. Other Communities Processes HKgi researched other communities for similar processes and interviewed the Cities of Maple Grove, Chanhassen, Eden Prairie and Woodbury. From our research, it was clear that Eagan's situation was relatively unique and that other cities processes were not specifically applicable to Eagan's process. The City of Eden Prairie, in their process, conducted a natural resources inventory of all undeveloped parcels in the city and ranked them for natural resource quality. The City then held a referendum to acquire the top ranked parcels to add to their open space system. The City referendum was successful in that they were able to purchase the top ranked parcels with the referendum monies, and then due to strong public support, they were able to purchase additional high-ranking sites. The Eden Prairie process was a one-time effort and acquisitions had no direct connection to recreation value. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT Overview of the 2002 Process & Criteria The system created by the Eagan Advisory Parks Subcommittee utilized nineteen specific criteria that fall into nine general categories. "Positive points" were awarded if a site met a specific criterion. The number of available points for each criterion was based upon the perceived significance of the criteria in determining the inherent natural or useful value of a parcel. "Up to" point values were used for discretionary criterion. The criteria were used to review and test sites that had been identified and prioritized by the APrC in 1999, and for other sites for potential inclusion. Advisory Parks Subcommittee members conducted an independent field review of each site and subsequently awarded scores for each of the evaluation criteria. City staff provided scoring sheets, parcel maps and general descriptions of the sites to aide in the field review. Upon completion of the field reviews for each block of sites, a meeting of the Advisory Parks Subcommittee was held to discuss the findings and address any problems or concerns that came to light. The City Forester and Water Quality Coordinator provided specific input on the natural features for a number of sites. Findings The HKgi review of the 2002 process arrived at the following findings: 1.) The 2002 park land acquisition criteria was a good initial effort to use as an objective system to review potential acquisitions. 2.) The process developed in 2002 did not clearly articulate an overall objective on which the criteria were based. 3.) The criteria developed in 2002 appeared to weigh natural resource value over recreation value or other values. 4.) The criteria developed in 2002 appeared not to dearly identify particular acquisition issues, such as long term impact to the park and open space system, such as maintenance and development costs. 5.) The evaluation process developed in 2002 allowed reviewers to compare scores of sites, rather than having each site be considered on its own merit. PROCESS OBJECTIVE HKgi worked with the Advisory Parks Subcommittee to identify an overall framework for the parcel acquisition review process. Based on Advisory Parks Subcommittee input, to be considered for evaluation, all potential acquisition sites should meet two basic objectives: 1. The parcel should be identified in or determined to be consistent with City's adopted Parks, Trails and Open Space Plan. The acquisition criteria should not replace or supercede the Plan. 2. The acquisition parcel should meet one or more of the following objectives: a. Provides new neighborhood park in an identified area of need. b. Provides new recreational facilities in an identified area of need. c. Expand an existing park or recreational facility based on an identified need. d. Provides for needed expansion or linkage of greenway and trail systems. e. Protects areas of historical or natural significance. 3. Must not cause an undue burden on City staff or budgets. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT 2 Development of Criteria HKgi worked with the Advisory Parks Subcommittee to develop new criteria and modify criteria created in 2002 that weigh each parcel for its ability to meet the broad objectives of the acquisition process. The new and updated criteria were created to clearly articulate their meaning such that site reviews are performed uniformly. The new criteria fall under five broad categories and fourteen specific categories as follows (see Figure 2 - The Eagan Park and Open Space Land Evaluation Ranking Worksheet): Evaluation Criteria Broad NEED NATURAL AESTHETICS OPPORTUNITY FEASIBILITY Categories: RESOURCES LOCATION QUANTITATIVE AESTHETIC PARK ENVIRONMENTAL VALUE VALUP/VISUAL DEDICATION ISSUES BUFFER RELATIONSHIP TO ECOLOGICAL VALUE IMPROVEMENT DEMAND- VALUE COSTS Specific RECREATION Categories: VALUE HISTORICAL TRANSITIONAL SIGNIFICANCE EDGE CORRIDOR/TRAIL LEVERAGE MAINTENANCE LINKAGES/ACCESS FUNDS COSTS Evaluation Process To ensure consistent and objective review of potential acquisition sites, each site should be considered on its own merit and not be compared to other sites. Therefore individual evaluations will be conducted using two tools: 1) Eagan Park and Open Space Land Evaluation Worksheet (Figure 1) - An evaluation worksheet to be provided by City staff for each potential acquisition site. 2) Eagan Park and Open Space Land Evaluation Ranking Worksheet (Figure 2) - A ranking criteria sheet to be completed by each reviewer. Prior to evaluation, to enable consistent interpretation of site issues and opportunities, City staff will provide background information about the site on the Eagan Park and Open Space Land Evaluation Worksheet (Figure 1). Individual Advisory Parks Subcommittee members will then conduct field evaluations of potential acquisition sites utilizing the Eagan Park and Open Space Land Evaluation Ranking Worksheet (Figure 2) For criteria under NEED, NATURAL RESOURCES and AESTHETICS, a "positive" ranges of points are available for award if sites meet subsequent criteria. For criteria under OPPORTUNITY and FEASIBILITY, both a "positive" and "negative" range of points are available for award depending on whether a site meets or does not meet subsequent criteria. Once a site is reviewed, the criteria points will be totaled. After field reviews, the individual site scores will be averaged, then entered on the City of Eagan Park Land Acquisition Criteria - Site Evaluation Summary (Figure 3) to determine if the site meets the minimum thresholds for consideration and for priority ranking. To be considered for the acquisition prioritization list a site must receive a score minimum of 40 out of 100 points. The evaluation and related scoring is a tool to assist with decision-making. Exceeding the minimum threshold does not mandate acquisition. The City is not compelled to acquire property in rank order based on the evaluations. CITY OF EAGAN PARK AND OPEN SPACE ACQUISITION CRITERIA REPORT 3 Park Open Space Acquisition Criteria Report Figure 1 Eagan Park and Open Space Land Evaluation Worksheet -01/08/2007 SITE BACKGROUND INFORMATION (to be completed by City staff) Name of Site: Description of Site: Site location : Address? Adjacent to existing park land? YES NO What park & how close? Relationship to Demand/Recreation Value: Is a new park identified in System Plan for the area? YES NO Is the parcel identified in the Eagan Parks and Recreation System Plan? YES NO Is there an identified or anticipated recreation or programatic need that this parcel might satisfy? YES NO Does this parcel improve access to or function of an adjacent park? YES NO Natural Resource Value: What natural resources or unique features are found on the site? Type of Acquisition LJ Dedication a Easement 0 Purchase 0 Other Estimated Acquisition Cost Is Is /acre On the market? YES INO Source of Funding 0 None required Could the purchase leverage other funds? YES NO 0 Park Dedication Fund II Bonds Other City Funds II Private funds 0 Grant iI Other Other unit of government Estimated Development/improvement Cost Will maintenance costs be consistent with like facilities? YES NO Reason for the additional expense? Is contamination suspected? YES NO Anticipated remediation costs? $ Estimated Annual Operating and Maintenance Costs: Amount? Is Reason for expense? Historically Significant? YES NO Why? Page 1 Park Open Space Acquistion Criteria Report - Figure 2 Eagan Park and Open Space Land Evaluation Ranking Worksheet -01/08/07 RANKING CRITERIA (to be filled out by reviewer) Point Scoring - maximum points shall be awarded if criteria are exceeded or maximized; no points shall be awarded if criteria cannot be met; scores between maximum and minimum shall be awarded based on the degree in which criteria are met NEED Allowed Points Points Awarded Contiguous to existing City park. (0-15) Fits identified need for a new park in the adopted city park system plan, or as part of a Comprehensive Plan amendment which increases park needs beyond existing City park service standards for population or area. (0 - 15) Potential to satisy an identified or anticipated recreation need or programmatic need for a facility, other than trails. (0 -10) Site with documented historic significance. (0-5) Site has potential to fulfill planned trail linkage that cannot be obtained by easement. (0-5) Parcel makes a critical link in a planned or percieved resource corridor where it provides connectivity and access to a natural resources. (0-5) Parcel has good access on or to City street or through an existing park. (0-5) NATURAL RESOURCES Site contains significant natural resources - Unique vegetation may include: native grasses or prairie, stands of native hardwoods and/or stands of native conifers. (0 -10) Protects health of ecosystem; may have sensitive areas, significant habitat for wildlife. (0-5) Provides transitional edge between cover types or natural features. (0-5) AESTHETICS Site provides a needed visual buffer or has a visual character that enhances a park site. (0-5) OPPORTUNITY/FEASIBILITY Site is part of a proposed development project with park land dedication opportunity. (0-5) Affordability - the site is available at a reasonable price. (0-5) Site acquisition will leverage other funding sources - public or private. (0 -10) Site is on a PCA or County potential contaminated sites list - contamination is likely (-5-0) Site will create significant unplanned additional expenditures for site or facility improvement (-5-0) Site will create an ongoing burden to the City's budget for maintenance or management. (-5-0) SITE TOTAL C~ ~ ~ a 7 s eat I i z i I i n 1 °s z fug@~„ c t ag. i t ~ f € ` 'H a 11 f ~ s 3e 7 F~~$>;~a 1. 1 f f W S~c~9s C~ ~ ! e $~S~E~Yg I! III s$ >:d S$eSfl£E2 f S ~ ~ ~g 6 f t HIS ~i Z e E V QQ 01 fw,s,~ P~€ - I! B e 1$c fl" ! ! I ! 1 ! iEg8~s t~ LI! Ea lilt! -i 6 81 { f VI tS I I I I I I 01 • I I t I! IIi ill G1 i I I I I I " i! t 6 - I- I CI V - - - Date: January 5, 2007 Agenda Item: XI-A; Recreation Facility Div. Report Action ee, I-:- Information x City of Eagan Attachments Parks and Recreation MEMO AGENDA ITEM: RECREATION FACILITY DIVISION REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: RECREATION SUPERVISORY STAFF ITEM OVERVIEW: An update of recreation facility programs for Fall 2006 through Winter 2007. BACKGROUNDIHISTORY: The Recreation staff met with the APrC programming sub committee to share ideas, discuss programming and receive direction form the board during the fall of 2004. As a result of the meetings recreation supervisory staff has been invited to share program information. This report is a culmination of the adult sports, concessions and winter facilities. Adult Sports • There were 2,159 adult softball league games played from April - October with 200 teams in the summer and 80 teams in the fall. • Fall brought a total of 166 teams participating in basketball (27), softball (80), touch football (8) and volleyball (51). • Winter leagues have 134 teams participating in basketball (31), boot hockey (9), broomball (38) and volleyball (56). Boot Hockey and Broomball will wrap up by the middle of February. Basketball and Volleyball will play into March. Concessions • The seasonal operations at Northview and the Trailer at Lexington-Diffley serviced 5 tournaments, 4 Sunday afternoons for fall fastpitch and were open 138 nights between the two locations. Winter Facilities • Eagan Parks & Recreation staffs and maintains 6 Class A and 2 Class B outdoor ice rinks during the winter season. There are also 6 Class C sites that are maintained, but do not have a shelter building or staff on site. Sites were scheduled to open on Friday, December 22 and due to the warm conditions the sites were unable to open as scheduled. • The Trapp Farm Tubing Hill was also scheduled to be open on December 22, but due to a lack of snow this site was unable to open as scheduled. It takes a base of 6-8 inches of snow to open for tubing. • There are a total of 28 staff that are working at the winter facilities for 2006-07. Upcoming Events • Winter TREC (Trapp Farm Park, Rahn Park, Eagan Community Center & Clearwater Park) on Saturday, January 27 with numerous activities to choose from. Co-Rec Broomball Tournament, Troll TREC, Family Skating Party, Garage Sale, Dog Sled Rides to name a few. • Planning for spring/summer leagues has begun. Information regarding the upcoming season will be mailed out to returning and interested teams by the beginning of February. Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA 1.NUTES OF REGULAR MEETING OF DECEMBER 18, 2 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on December 18, 2006 with the following Commission Members present: Phil Belfiori, Margo Danner, N. Mark Filipi, Laurie Halverson, Duane Hansen, Muhamrned Lodhi, Dorothy Peterson, Richard Pletcher and Ryan Zipf. Member Joe Bari was not present. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; and Superintendent of Parks Paul Olson. PROVAL OF A ENDA Director Johnson asked to remove Item A under Old Business regarding the Water Quality Management Plan. With the public comment period ending soon it was noted that the final editing of the plan will be complete for the January APrC meeting followed by a presentation to the council. Member Pletcher moved, Member Lodhi seconded, with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF NOVEMBI Z0, 2. 0 Member Filipi moved and Member Zipf seconded, with all present members voting in favor to approve the minutes of November 15, 2006 as presented. VISITORS TO BE HEARll There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson provided a brief update of activities and events within the various divisions of Parks and Recreation. Johnson answered questions about the expansion of the summer concert in the parks series, explaining that the concert series will now include artisans and a farmers market. Director Johnson also informed the viewers that passports will be available for purchase at the Community Center at the beginning of 2007. CONSENT AGENDA There were no Consent Agenda items for the Commission to review. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. I)LD BUSINESS There were no Old Business items for the Commission to review. IEW BUSINESS There were no New Business items for the Commission to review. Advisory Parks Commission December 20, 2006 Page 2 T1RBUS „ S AND REPO TS FORESTRY REPORT City Tree inspector, Dustin Jacobson, presented the annual Forestry Report, describing the control of Oak Wilt, Dutch Elm Disease and the Buckthorn removal assistance program. Jacobson presented photos and charts that showed the levels of tree diseases and buckthorn growth in Eagan. He answered questions regarding the unusually warm weather and it's affect on tree diseases, saying that warmer winter weather does not make a noticeable difference. Jacobson confirmed that trees can be safely trimmed during the forty degree weather because it is cool enough to prevent beetles from being active and damaging newly trimmed branches. SUBCOMMITTEE REPORTS Director Johnson informed the commission that a meeting of the Acquisition and Development Subcommittee had been held to start working on the Comprehensive Guide Update for the City. A second meeting will be held in January and will include staff from Community Development to help clarify information. Johnson said she expects a full report for the commission by early spring. C VN UNICA N$ Director Johnson noted that the "Old Fashioned Holiday at Holz Farm" was well attended in spite of the very cold weather. A newspaper article highlighting the event was included in the APrC Packet. Chair Peterson said that everyone at the event enjoyed listening to Director Johnson's mother playing the organ and appreciated the preschool staff being there to make crafts with the children. ROUND TABLE There was no discussion during Round Table. LME With no further business to conduct, Member Pletcher moved, Member Danner seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:26 p.m. Secretary Date