Loading...
08/20/2007 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA TOUR - Blackhawk Park 5:45 - 6:15 p.m. August 20, 2007 Meet at the upper east entrance of City Hall 7:00 PM at 5:40 p.m. to van pool to the site. Eagan Municipal Center City Council Chambers WORKSHOP - Boulder Lakes 6:30 - 7:00 p.m. 2 Conference Rooms 2 A & B 1. Call to Order and Pledge of Allegiance 7:00 pm II. Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of June 18, 2007 7:02 pm IV. Visitors to be Heard 7:03 pm Pages 3-4 7:04 pm V. Director's Update VI. Consent Agenda 7:10 pm 7:11 pm VII. Development Proposals 7:12 pm VIII. Old Business Pages 5-9 A. Boulder Lakes Business Park Trail Dedication IX. New Business A. Approve 2008-2012 CIP Pages 10-17 7:30 pm 7:35 pm X. Water Resources Update XI. Other Business and Reports Pages 24-26 7:36 pm A. Recreation Program Report 7:46 pm XII. Communications XIII. Round Table 7:47 pm XIV. Adjournment 7:50 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting September 17, 2007 ADVISORY PARKS COMMISSION 2007-2008 MEETING SCHEDULE July May Jun 16 Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 14 18 No 20 17 11 19 17 10 14 17 14 19 MMt Thurs Thurs Thurs Joseph Bari x X Phil Belfiori 0* X Jennifer Dahlquist x X Laurie Halverson 0* X Duane Hansen x X Dorothy Peterson x X Richard Pletcher 0* x Ryan Zipf x 0* X = present 0 = absent 0* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/ Development Sub-Committee Ryan Zipf Duane Hansen Jennifer Dahlquist Phil Belfiori Dorothy Peterson Richard Pletcher Richard Pletcher Joseph Bari Laurie Halverson UPCOMING MEETINGS: OPEN ISSUES: • August 14: tentative • August 28: Council Workshop (CIP) • Water Quality Management Plan - How does the APrC interact with and/or make recommendation to the Council. • Natural Resources sub-committee to partner with APC for review of issues and provide feedback to APrC. ADVISORY PARKS COMMISSION 2007-08 MEMBERS NAME AND ADDRESS TERM -TELEPHONE TERM START EXPIRES , JOSEPH BARI (Secretary) 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 (3 yr. 2002) jbaril@iuno.com (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (1yr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelfiori@wsbeng.com (3 yr, 2006) JENNIFER DAHLQUIST (Alternate) 2007 651-994-8080 (H) 5/2008 3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W) Eagan, MN 55123 ]effnerl5@hotmail.com LAURIE HALVERSON May, 2006 651-662-6291 (W) 5/2009 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 (2 yr, 2007) Laurie L Halverson@bluecrossmn.com DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 (3 yr. 2005) hand00@comcast.net DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3•yr. 2003) norsk4337@juno.com (3 yr, 2006) RICHARD PLETCHER 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) richard.pletcher@usarc-emh2.army.mil (3 yr. 2005) RYAN ZIPF (Vice Chair) 2005 651-686-2958 (H) 5/2009 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rzipf@lmnc.org Eagan City Staff E-Mail: jsiohnson@citvofeagan.com cmesko@cityofeaaan.com polson@citvofeagan.com ghove@citvofeagan.com emacbeth@citvofeagan.com 5-2-07 Phone #651-675-5505 (Cherryl's # after 4:30 p. m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Director Juli Seydell Johnson isiohnson@cityofeagan.com Administration: Cherryl Mesko cmesko@cityoLeagan.com Paul Olson polson@cityofeagan.com Paula Nowariak pnowariak@cityofeagan.com Sonya Rippe srippe@cityofeagan.com Forestry: Gregg Hove ghove@cityofeagan.com Water Resources: Eric Macbeth emacbeth@cityoLeagan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: AUGUST 10, 2007 7~M~~R 'n .^yo"~e:.~:Ck-:?~" .~"..Sr,~'sM~.~"a^x:;~!~..rtt.ra~?~xlr,~.'?..,s+',.: f';• , rCiF..F'd%<a`.'~'.~A~:ai '"^,'~':c-.:'~"i+t~.n+^+',`af5'+:. r ~.e'`.+'~' n''~i.`~~+. . _ . :s4'~~." Blackhawk Park Tour: 5:45-6:15 pm Meet at east upper level of City Hall to van pool to the site at 5:40 pm Workshop - Boulder Lakes: 6:30 - 7:00 pm Conference Rooms 2 A & B ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of June 18, 2007 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda There are no items under the Consent Agenda for the Commission to review. ITEM VII: Development Proposals There are no items under the Development Agenda for the Commission to review. ITEM VIII: Old Business At their April 16 meeting the Advisory Commission reviewed the Boulder Lakes Business Park proposal and made their parks and trails dedication recommendations to the City Council. The developer has proposed a different trails dedication and the City Council has directed this request to the APrC for review and recommendation. ITEM IX: New Business The Commission reviewed the 2008-1012 CIP at a 'recent workshop. It would be appropriate to take formal action to recommend the CIP to the City Council in preparation for the August 28 workshop with the Council. 1 ITEM X: Water Resources Update There are no updates at this time. ITEM XI: Other Business and Reports Juli Anderson, Recreation Supervisor-Art House, will be presenting an update of recent recreation programs. ITEM XII: Communications ITEM XIII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIV: Adjournment 2 AUGUST 2007 DEPARTMENT HAPPENINGS • STRENGTHEN COMMUNITY • The Community Center is home to the Janet Karvonen Girl's Basketball camp for the second year, bringing in over 50 youth for a three day camp. • The sewer and water connections at the site of the new service building/pavilion at Thresher Fields have been installed, still waiting for the grading in advance of the concrete masonry work. • The three primary soccer fields at Ohmann Park and the Big Goat baseball infield have been closed for the fall to allow for turf renovation. Fall activities normally scheduled at those sites have been moved elsewhere. The Northview soccer field are open again after being rested since May... they look great. • It is not too soon to plan on attend the 12th annual Holz Farm Lone Oak Days Celebration. Many 1940's era activities are planned for 2 fun filled days at the farm on Saturday and Sunday September 29th and 30th. New this fall will be a presentation from the Raptor Center on Sunday at 1:00 pm, and Blacksmith demonstrations for both days. • SUPPORT ECONOMIC DEVELOPMENT • Eagan will be hosting the Women's C (7 teams), Women's D Competitive (24 teams) and Women's D Recreational (17 teams) State tournaments August 18-19 at Northview Athletic Fields. • The Rotary band shell has seen a boost in private rentals for August including a four day church retreat/concert and a full-day rock concert. • FOSTER HUMAN DEVELOPMENT • Fall Preschool registrations are still coming in. Many classes are planned for the fall session, from parent/child classes for the 1 year old to pre-kindergarten classes. All preschool information is available at www.ciiyofeagan.com/preschool. Preschool begins with an open house for registered participants on September 6. • The new playground at Captain Dodd is nearly complete, work will begin soon on the new playground at Sky Hill Park. • One hockey rink at both Bridle Ridge and Sky Hill Parks are in the process of being removed. New (unpaved) rinks will be constructed in their place • PROTECT NATURAL RESOURCES • Several of the largest rain gardens have been installed by the Forestry staff adjacent to the location of the new Patrick Eagan entrance/parking lot. The installation of the new entrance and parking lot are still scheduled for this fall. • THE STORM: The wind storm of Saturday August 11 caused significant tree damage in a number of parks. On the positive side, there appears to have been very little structural damage to buildings or amenities. All park activities should be able to proceed as scheduled. The lone exception may be several trail sections which are blocked by trees or closed due to hanging limbs. The complete clean-up of all downed trees and debris may take many weeks. Parks and Forestry crews have also been assisting with the clean-up of downed street and boulevard trees. 3 • INCREASE CULTURAL AWARENESS • The Eagan Art House has offered art activities for kids at each Market Fest this summer. Average attendance at our tent has been 20-30 each week. This has generated a lot of interest in the offerings at the Art House. • Summer registration at the Eagan Art house is currently 404, up from 370 in 2006. • An art exhibit for residents of Dakota Woodlands will take place on Thursday, August 23 from 6:30 - 8:30 pm at the Art House. The exhibit features artwork from children and adult art classes at Dakota Woodlands over the summer. • The Corn Feed & Art Sale on August 26th will feature art demonstrations, music, a pottery sale of reasonably priced pieces and a bird house auction sponsored by Dakota Center for the Arts. • PROMOTE HEALTH & WELLNESS . • 81 teams are registered for fall softball which begins the week of August 136, • Registration for fall basketball, touch football and volleyball begins August 6th for returning teams and August 13th for new teams. KUDOS TO STAFF: • A salute to the park maintenance staff who spent many long hours preparing and servicing the Lexington-Diffley and Northview ball fields and spectator areas for the National U12 softball tournament July 27 - 29. Many of the coaches and participants reported that the fields were the best they had played on all year. 4 Date: 8/15/2007 Agenda Item: VII-A Boulder Lakes Trails Action x it Information Attachments x Site Map City Al IIJbJ MEMO Trail Map AGENDA ITEM: VIII-A, BOULDER LAKES BUSINESS PARK TRAIL DEDICATION TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION I ITEM OVERVIEW: Review the proposed trail plan for the Boulder Lakes development and determine which trails may have public value and as such be considered for a trail dedication credit. BACKGROUND/HISTORY: Interstate Partners has previously requested approval of a Preliminary Subdivision to create four lots and two outlots fora commercial Office park upon approximately 85 acres located north of Lone Oak Road and immediately west of the Inver Grove Heights border in the SE 1/ of Sec. 1. The development will include seven buildings totaling approximately 662,000 square feet. The Developer proposes to mass grade the entire site with the first phase of the development. The subdivision includes a dedication of right-of-way for a new public street extending from Lone Oak Road through the site and also for a future east-west street along the northern border of the property. A portion of the road extending from Lone Oak will be constructed in conjunction with the first phase of development. The APrC reviewed the entire development proposal at the regular meeting of April 16, 2007. The unanimous recommendation was for a cash dedication for both parks and trails to satisfy the dedication requirements. ANALYSIS: In the time since the April meeting of the APrC, the City Council requested that the 2007 Park Dedication formula used to calculate cash park dedications for all developments be modified. The APrC reviewed and recommended back to the City Council a revised formula that will soon go into effect. The formula used to determine Trail Dedication amounts remained unchanged. However, the APrC was asked to give consideration to financial credit towards the trail dedication for those trails installed by the Developer that were determined to have "public value". 5 DISCUSSION/EVALUATION: The concept of allowing credit towards trail dedication for trails installed during a development is not unprecedented. Should it be determined that all or a portion of the proposed trails have "public value" the length of those trail in lineal feet is multiplied by a prevailing cost multiplier as provided by the City Engineering Department. The resulting value is deducted from the estimated cash trail dedication as calculated for the development. The general criteria used for determining whether or not a trail, or segments thereof, has public value include; • Connectivity: Would the trail(s) provide a link or fill a void in the current or future City trail system • Access to amenities: Would the proposed trail(s) provide access to a unique or popular amenity such as pond, wetland, wood land or a viewing opportunity. • Recreational opportunity: Would the trail(s) provide a recreational opportunity in a location that is not otherwise served by a park or other recreational amenity ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that credit be given towards the Trail Dedication for those trail sections in the Development determined to have public value. 2. Recommend that the Development be responsible for a full cash Trail Dedication 3. Other 6 N - riN3ow •'574156l16To'v,. • . utru9o1 oT,~, ~ 0 w awi 1 Jd i ~ a I b } t~ti+r~ t y --'~.¦Jaa ~ 3tloY~oaNry¦ i%~ . 4~ ~ tl :ro ,TI.R ¦ •YO¦NnnJS,n ¦ ,"9 rat.y .s~• r-yFt i F~~y 1 _ - - rte- - - ! ~'+a v ® a. I ~ i :ti , i ! ~ ¦~r3¦rNlYO1M Noo. • a I „'4v D -i bi Q , / 'y lpiN3J ~ O 1 U,.53wJNY0I3 ~ ~ • aor¦mN auk I f/ j .ox~.~i + i ~''J `n OKk. qg : Yarrow Ni¦v¦ < p ~ i • .tl~x awxo •.,@. rn~mvnoaw. , _a <r - _ 3 u • i !w o39oltl iNtl ~ sa a~.T ~ ~ g G ,w D 5~: ~i: _ _ , g Q c a :.ux~n•Nnana~ rx ~w. Olotl Mwl?IOJ Wotl NMNOwa - o¦M•: . 'oya~ ~ ~NaoNO N.YY NVUV'd a Z o 0 s e C). Nd`dd SS3NISC18 w `~~2 J S3NVldalClO8 zu t-~6c439 ~ bs~ d~ Z p iC i' )E. i~ big LLI } ~ 11 ~ e ~ ~~~FFF 0.1' S g pl §3 I • Y~ 11 Sf .I ~ Pr X B r rtl.:ll:iii tiittiitu i! d F I X if le ' f i O C:) ] Q ! lei- lit ~ ~ ~ ~R ~s 11 . ~r r%Ilili.r 1:1'5 tart : ~ ~ ; i~`~ ~ . a ~ iz 11 \ r !r.•?r?r ?Ir - ~'.!t?'. It's :K^1~ ? / 1 rFlitl?!i,?I!! ~11 flit.' . t,n+'~it . SY, 7s 7!•'~ itffi ~3 k '1~'t'. Its'` OS•~ isy Rp g} k II : In. u}r.H{•?'t51','`;ao ,t Z 'a `~d ~ Y Y ~ ~ f i!il•:!tl„l{ 1 tl ,:tt t t \ 9TIM n! x*'un!' \!:I A II F ;nun!! ;nr,;!!unil! a ul I! / CL co le li :i 11 FI!!li, ii li~ t IiPp'.il i!ti t! lii!i lile!li!!°l^'f+'!!I(+ il!iiiE tl P'C! i[I!le O .u !I.,t I$ii I! s Fl lil il!In: It ! d ~e \ ~ :r ? t C °'~~~pIYIR,1AgmiRfla®n Z 5R~s 5g~~ SAg~ d+" % ~ M SR if W Z~ y BOULDER LAKES ar 7 ; !h!IBUSINESS PARK q ~zx 416 Q 541a HK! yam" IIZC- Date: August 13, 2007 Agenda Item: IX-A 2008-2012 CIP Action x Information City of LapRIl MEMO Attachments X 1. CIP Summary 2. Location Map AGENDA ITEM: IX-A 2008 -2012 CAPITAL IMPROVEMENT PLAN (CIP) TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR of PARKS & RECREATION I ITEM OVERVIEW: Review, and consider for approval, the proposed 2008-2012 Park and Recreation Department Capital Improvement Plan BACKGROUND/HISTORY: One of the primary responsibilities of the APrC is the annual preparation and updating of the Departmental Capital Improvement Plan. The CIP serves as a blueprint and planning guide for park projects. Projects included in the CIP must be either a park development or improvement project. Projects construed as being maintenance are not eligible. Funding for the CIP comes from the Park Site Fund (PSF), which is primarily money collected from developments at the time of platting in lieu of a dedication of land. ANALYSIS: Historically the APrC has submitted to the City Council a CIP that consists of the current or "active" year, generally the year at hand, and projections that encompass a total of five years. During the review process, the active/current year of the CIP is finalized and a new "fifth" year is added. To allow sufficient time for implementation, the current year of the CIP is generally considered to be final while all other years are subject to change as part of future reviews. The structure of the CIP has generally been driven by the projected ongoing balance of the PSF. To provide a better view of the future, recent versions of the CIP have opened the "window" further by including all potential projects. though; they may not be funded for years to come. There has also been considerable discussion regarding the identification of alternative funding sources for the CIP. DISCUSSION/ EVALUATION: A number of projects in the proposed 2008 CIP represent the continuation of ongoing programs and initiatives specific to replacement and upgrade. Examples include the replacement of aged playgrounds, skating rinks and tennis courts. As defined in the 20/20 Plan, these are considered "fiduciary" responsibilities. Other improvement projects such as those at Patrick Eagan Park are tied to the implementation of Master Plans. The CIP also includes two line item allocations that are renewed on an annual basis as needed. These are the land acquisition "opportunity" fund which would be used to help acquire priority open space should it become available and the "small projects" fund which is used to complete 10 smaller, unanticipated, capital projects or to help leverage additional financial assistance from an association or alternative funding source. 2008 Project Summary • Patrick Eagan Park; Phase II of the implementation of the new Master Plan, primary focus most likely to be trail improvement, seasonal structures, restoration and signage. • Playground Replacements (3);Continuation of the ongoing rotational replacement program. Candidate sites include Rahn, Ohmann and Carlson Lake Parks • Central Park; Installation of a trail side exercise course and additional seating in the patio area • Carlson Lake; Fishing platform removal and construction • Dakota Hills Middle School; Field Improvements, pending shared funding opportunity with ISD 196 and EAA (ISD 196 to provide project coordination when initiated) • Rink Upgrades; Continuation of the ongoing rotational replacement and upgrade of rinks at skating sites. Candidate sites include Lexington, Pilot knob and Woodhaven Parks • Signage System Upgrade; Second phase of the installation of new entrance signage, continuing primarily with neighborhood parks, some athletic site signage possible • Small Projects; Funding for opportunities and need • Acquisition; Funding for acquisition opportunities A workshop with the City Council is currently scheduled for August 28th at which time the APrC will present the 2008-2012 CIP to the Council for their consideration and possible approval. The focus being on 2008. SUBCOMMITTEE DISCUSSION/RECOMMENDATION: The APrC reviewed the proposed 2008-2012 CIP in a workshop held on June 18th. No additional comments have been received. The attached CIP outline represents the consensus, and subsequently, the potential recommendation of the APrC ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend, to the City Council, approval of the 2008-2012 CIP as presented 2. Recommend approval pending changes 3. Table the issue for further discussion 11 ESTIMATED PARK SITE FUND BALANCES 2007 - 2012 2007 2008 2009 2010 2011 2012 Beginning Fund Balance $2,228,300 $1,478,300 $1,453,300 $1,478,300 $1,288,300 $1,173,300 Revenues & Other Financing Sources State/County Grants Park dedication fees $250,000 $350,000 $350,000 $300,000 $300,000 $275,000 Interest $45,000 $50,000 $50,000 $45,000 $45,000 $45,000 Other Total Revenue and Other Financing Sources $295,000 $400,000 $400,000 $345,000 $345,000 $320,000 Total Available $2,523,300 $1,878,300 $1,853,300 $1,823,300 $1,633,300 $1,493,300 Expenditures: Park Improvements $750,000 $425,000 $375,000 $535,000 $460,000 $575,000 Land acquisition - undetermined ($650,000) Total Expenditures $750,000 $425,000 $375,000 $535,000 $460,000 $575,000 Ending Fund Balance $1,478,300 $1,453,300 $1,478,300 $1,288,300 $1,173,300 $918,300 w/o ac . ($268,300 w/ac G:\budget\park & rec pot dev\estimated park site fund balances 2007-2012 12 PARKS AND RECREA PION DEPARTMENT POTENTIAL CAPITAL IMPROVEMENT PROJECTS 2008 - 2012 # POTENTIAL FUNDING PROJECT ESTIMATED INCLUSION SOURCES ESTIMATED LOCATION DESCRIPTION COST CRITERIA PSF and/or OTHER BALANCE Jan. $1,478,300 2008 Patrick Eagan Park Master Plan Phase II $145,000 • Site Lighting - $20,000 • Picnic Shelter - $45,000 • Furnishings - $6,000 • Paved Entrance Trail - $40,000 • Entrance Sign, Kiosks - $10,000 • Savanah Restoration - $10,000 • Pond Overlook - $9,000 • Woodland Restoration - $5,000 Proposed Playground Installation • Rahn $105,000 • Ohmann 3 @ $35,000 • Carlson Lake TBD Signage System, Phase II $30,000 12 $2,500 Proposed Rink Construction $25,000 • Woodhaven Park (1@$12,500) • Pilot Knob Park (2 @ $6,250) • Lexington Park Dakota Hills Pending Shared Funding Middle School Field Improvements * $45,000 with EAA and ISD 196 Central Park Trail Exercise Course $15,000 Patio Seating Furnishings Numerous Small Projects $30,000 Carlson Lake Fishing Platform Construction $30,000 TBD Acquisition Opportunities ($650,000) Sub-Total 42$ 5,000 Dec. $1,473,300 ($1,075,000 w/acg) (w/o Acq.) G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects BY YEAR 2008-2012 13 6/12/07 PARKS AND RECREA PION DEPARTMENT POTENTIAL CAPITAL IMPROVEMENT PROJECTS 2008 - 2012 # POTENTIAL FUNDING PROJECT ESTIMATED INCLUSION SOURCES ESTIMATED LOCATION DESCRIPTION COST CRITERIA PSF and/or OTHER BALANCE Jan. $1,453,300 2009 Patrick Eagan Park Phase III Improvements $70,000 • South Pond Overlook • Forest Restoration • Interpretive Signage • Trail Restoration • Hillside Savanah $120,000 TBD Playground Installation (3 @ $40,000) TBD Rink Construction $25,000 2 $12,500 Captain Dodd Park Sun Shelter $30,000 TBD Community Parks Signage System Phase III $50,000 Athletic Sites Numerous Small Projects $30,000 Proposed $50,000 • Oak Chase Tennis Court Development Sub-Total $375,000 Dec. $1,478,300 (w/o Ac . G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects BY YEAR 2008-2012 14 6/12/07 PARKS AND RECRL1 fION DEPARTMENT POTENTIAL CAPITAL IMPROVEMENT PROJECTS 2008 - 2012 POTENTIAL # LOCATION PROJECT ESTIMATED INCLUSION FUNDING ESTIMATED DESCRIPTION COST CRITERIA SOURCES BALANCE 2010 PSF and/or OTHER Jan. $1,478,300 Patrick Eagan Park Phase IV $210,000 Improvements • Restroom/Service Bldg. • Trail Upgrades TBD Playground Installation $120,000 (3 $40,000) Central Park Ellipse Service Bldg. $175,000 Numerous Small Projects $30,000 Sub-Total $535,000 Dec. $1,288,300 w/o Ac . G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects BY YEAR 2008-2012 15 6/12/07 PARKS AND RECREti !'ION DEPARTMENT POTENTIAL CAPITAL IMPROVEMENT PROJECTS 2008 - 2012 POTENTIAL # LOCATION PROJECT ESTIMATED INCLUSION FUNDING ESTIMATED DESCRIPTION COST CRITERIA SOURCES BALANCE PSF and/or OTHER Jan. $1,288,300 2011 Patrick Eagan Park Phase V $90,000 Improvements • Removal of Deerwood House • Retrofit Deerwood Cul-De-Sac Pending Shared Northview Park Tennis Court Development $125,000 Funding w/196 Northview Park Tennis Court Lighting $95,000 TBD Playground Installation $120,000 (3 $40,000) Numerous Small Projects $30,000 Sub-Total $460,000 Dec. $1,173,300 (w/o Ac . G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects BY YEAR 2008-2012 16 6/12/07 PARKS AND RECREA PION DEPARTMENT POTENTIAL CAPITAL IMPROVEMENT PROJECTS 2008 - 2012 POTENTIAL # LOCATION PROJECT ESTIMATED INCLUSION FUNDING ESTIMATED DESCRIPTION COST CRITERIA SOURCES BALANCE PSF and/or OTHER Jan. $1,173,300 2012 Holz Park & Farm Park Development $425,000 TBD Playground Installation $120,000 (3 $40,000) Numerous Small Projects $30,000 Sub-Total $575,000 Dec. $918,300 (w/o Ac q.) G:\Budget\Park & Rec Potential Dev\Park and Rec Potential Projects BY YEAR 2008-2012 17 6/12/07 41 PARKS & RECREATION DEPARTMENT City of Eap CAPITAL IMPROVEMENT PLAN PROPOSED FOR 2008 WE S 1. Patrick Eagan Park Master Plan, Phase II $145,000 2. Proposed: Playground Installation $105,000 A. Rahn B. Ohmann C. Carlson Lake H yhv 4A CDunl me Lexington 3. TBD Signage System, Phase lI $30,000 Pilot 4 A. Lexington Rink Construction $ 25,000 Kno 4C B. Woodhaven nshlne Central Moor C. Pilot Knob Park L D.f' rhrsher Bur oaks F-1 Snelling F i7 5. DHMS Field Improvements $ 45,000 SW'Pa °°a`ry 6. Central Park Trail Exercise Course $ 15,000 Patio Seating Furnishings o .,r Sky Hiller, 7. Numerous Small Projects $ 30,000 Fish sake r'1.. Muefer _..I. Farm 8. Carlson Lake Fishing Platform Construction $30,000 Rind hawk 9. TBD Acquisition Opportunities ($650,000) Wo. ven Pehdot SUB-TOTAL $ 425,000 Path Nolthview Patric nh, , Eagal, I oCamelian Cedar ($1,075,000 wlacq) Pone Cerls DIM" rul t; veils _ Lake 2 Meadowlands' Eve^?rnefi vvalnot R dgB OR ; Trapp Lntiasl Rid b i Downing Th xr~a$ 00, H,11 9 ZA Lake Gh~<.e Faun Slater KetUOL .-.~J rebana, rears ?nn Rego el Pek Acres ~ George - Rldgeclrff' Ohmann Date: 8113/07 FIIe:Vusem/public works/michellelperks/ SI 2008 Cap Improv Req PARKS & RECREATION DEPARTMENT CAPITAL ROPOSED FOR 2009 IMPROVEMENT PLAN N W E City of Eap P S 1. Patrick Eagan Phase III Improvements $ 70,000 2. TBD Playground Installation $120,000 (3 @ $40,000)°" 3. TBD Rink Construction $ 25,000 (2 @ $12,500) ,aoglon 4. Captain Dodd Sun Shelter $ 30,000 Kn 5. TBD Signage System, Phase III $ 50,000 INoortshme Centel Bur yaks 6. Numerous Small Projects $ 30,000 Po.k Qua e h`r 7. Oak Chase Tennis Court Development $ 50,000 SUB-TOTAL $375,000 Sky Hill Wescott Fish Lake Mueller , &ackhawk Woodhaven 6rrdfe Pet dot Rldge Path Patrick w neg.- I Cartleran Eagan ~,aptain ' Dodd bnd - Lexmglon River (j r arlsoAth'eLC - _ _ Hills - E qr ear I tiCal WII Maack anC_ Rahn - - Weln~t Ridgamon~ dk Tra[X Lakeside Rid e Domnna ll cmae 7 Chase Hik .i ' g Lake hase Fann &)u'h +f Oaks , Clearwat?r Slater 14~ + F,atUe - LrbnmmRills r Ar;l,2S ' d _ i:veorge Re9i-1 Pork Date:7/31/07 gecl~_ ~9hmann File:L/users/public works/michelle/parks/ Hidden' 2009 Cap Imprav Req ~ j~ "m 4b~ PARKS & RECREATION DEPARTMENT N City of Eap CAPITAL IMPROVEMENT PLAN w+E PROPOSED FOR 2010 1. Patrick Eagan Phase IV Improvements $210,000 2. TBD Playground Installation $120,000 (3 @ $40,000) 3. Central Park Ellipse Service Bldg $175,000 1 Hume -ii ylon 4. Numerous Small Projects $ 30,000 SUB-TOTAL $535,000 Central Parke Fort snnn~.q rte' SIaiP Pe.~ - - Threchei _ Feldz Quarry L.; C-Unit Hill lNHSea'i Fah La4., - <aahr~n PRer SI:3r khav,Y o, Ridge _ P8ndol F°alh North--,v Patrick P'faln f C& teYan Eagand-1 ni River Crarlso i.. Ddflay gt~15 Lakn 'Ihle:z _ Meac)uv nrd~ L:-org- poet HIII Walnut - Cinnamon Trams Lai e de Rld9b Fahn Uovnn omas Oh tin - - LaY,e `2hase Parm 51'tter.4.3 11r « . on ; Rapio Hen, Date: 7131/07 LebenPek File:lJusers/public works/michelle/parks/ 2010 Cap Improv Req H gi PARKS & RECREATION DEPARTMENT City of Eapn CAPITAL IMPROVEMENT PLAN N PROPOSED FOR 2011 W±E S Eagan 1. Patrick Improvements 90,000 r._ Northview Tennis Court Development $125,000 Northview Tennis Court • • 111 ?4: 4. TBD Playground Installation $120,000 Hlghvi,e. rr,unlr, • $40,000) Numerous Small Projects $30,000 Kw b 8 nsnine SUB-TOTAL $460,000 Cenlnl .7hres r - Bur Dots fort Snenng Part. F alde State Park - _ C1liai; Wes It Squa ~ Sky.. Hln Y 1sh La k? .Llatinn _ l,tueGer - GI;J<hav,Y WoGdhaven Ridgy F°er dol Northvlew Pali Patrick Eagan C'plin Ca nel an, ¦ ¦ C,- id Cedar LBxirlBfon ~ ~ - - Rik- Carlson pillley Alhlelrc a Rol, Ole F.° fePn y rez~,nands ~ - p inn Hill Walrnl R _ Lekesl I, emon - - - - - Trap Pahn Dowrnng Thoma< r ak Hill Ridgy Lake Chase Date:7/31/07 clEaxalPr fake File:Uusers/public works/michelle/parks/ 2011 Cap Improv Req H.I Slalgr h:elllo ,gbr a Lebaam Hina rl yews _ tC9Ninann Reg-1 Pam Hill, - roi r PARKS & RECREATION DEPARTMENT N CAPITAL IMPROVEMENT PLAN W+E City of Eajaii PROPOSED FOR 2012 1. Holz Farm Park Development $425,000- _D Playground Installation $120,000 Highvix.. C~ ntry Flo n° _ Lexington 3. Numerous Small Projects $30,000 SUB-TOTAL 111 ob _ 'Mdonshine - ParF Eui G. ks, ~ _ Fol S-Ihu g 7hceshor" Stare Park Fields Qua Sky _v L~a,v _ ::can FSh Lak,, _MU011_gr , Fain U 'Jilh:t.'Ln P'iidl! F'ahdot - Path PatricF Not Ctr. ap1.'. Eaga.~ 1)oJ~f . Co Pc it - River Ca I...rt' Vhiny . Hills gthlgliC Lek:.. I.~ed is v.lAnds _ .nmra Fn Coal Hill cint. Walnut - Lake,~9a' _ Rid ron Rahn D^~'rnir 9 Thomas U~ k' Hill T~np 9 Lake .C e _ .Palm . Lfearvraler - rak. Holz Date: 7/31/07 Faun File:Uusers/public works/michelle/parks/ sale r t la Geo a ono H,as 2012 Cap Improv Req aaas . t i eta jrann ReWo a Pak d'g w ugii t, t# ii Ij li PARKS & RECREATION DEPARTMENT City of Eaaan CAPITAL IMPROVEMENT PLAN N POTENTIAL PROJECTS - YEAR TBD W+E 'Lighting s 1. Lexington Difffey Fielels (6"rleru) $506Q00 2. tVorfhvtev~r Couits $ ~ 3. Big Goat grade 4 Ohmano$4ecef Eiefd"s (3 r ew}, $280;:000 51 Mortthview.Frotds 6-8 (3 new) $31aq,8 ` 6. Northview 1 4;(a:ipgtade $g0C3.~0C )unity H ghv,,, tome Lexington 7 Rahn Could $ ~N 113010 8 Thresher Fief ;$80.L1ClF~~ F! Park Development OMoonshine T Patrick Eag tt Phase If TB D''; Central 7 2. M.aonshane Path $25x,090 Park ® Bur oaks 3 Section 't6 "(Fede a • Drivel .$200 000 $pe Thresher ereP9k or,a, F Ids 4" Seet Qtr 11 sh r South) $2fl },t QQ.. 3- 5. Rahn Saar i $?S Qf}1} 4 Master'Plarls L - 2 H~I t. Rahn Park Siiuth $ 2~a DflQ, yls 2 Section 16 >a~ r $ 2€ O ~ta:._ ~.,~6~er ` y' Lx ' BIn thavk t at„r' a Party lnlproy~etnen Bride F: Rahn Lou s a $ 2' Northview Ridge 2 ar~derin $I it Patnck Qi 3. But Oaks Tram' W $ 0~: ' '3 , Ea pop 4. Festival Grok ettron $ 0, r ,ld 5 frail Sgnage $ ;3Ct Lexingtor Y97 Mise. - P,ah~ e b _ E stQr_en:,.. rl8adowJands t : ak 11 NFr t 7r . r?CPIDO~ ~F Cmramcn oa DJNT n i i~&- . RidQ« t P ?h as ct 56 Hill Firm ~r ACQU{Stti41`lCS t~~5J.L ; p , 4®~ take,.. _ Oakrqf Holz' Fa" Ok * s « f`i a'e` ' ?,e[Ue -~I LebanrnH,Ne $ y 4ores gorge R,pa~at r'ern r F f2rclgrfr r a ~It" Ohmann K Date: 7/31/07 File:Uusers/public works/michelle/parks/ k,' !I Potential Cap Improv Req l; f Date: 8/15/07 Agenda Item: XI-A Recreation Program Report Action 111 p Information X j~ Of Attachments Jr MEMO AGENDA ITEM: QUARTERLY RECREATION DIVISION REPORT TO: ADVISORY PARKS COMMISSION PREPARED BY: RECREATION SUPERVISORY STAFF ITEM OVERVIEW: An update and overview of recreation programs for Spring and Summer 2007. BACKGROUND/HISTORY: The Recreation staff met with the APrC programming sub committee to share ideas, discuss programming and receive direction from the board during the fall of 2004. As a result of the meetings, recreation supervisory staff has been invited to share program information on a quarterly basis. This report is a culmination of all of the recreation program areas including preschool, adult sports, family, teens and seniors. Community Events ¦ Holz Farm was placed on the National Register of Historic Places. The National Register is a listing of districts, sites, buildings structures and objects considered to be worthy of preservation. The property was listed on May 2, 2007. With this recognition, The City of Eagan is participating in a national movement which aims to preserve, for the benefit of future generations our cultural heritage. Thanks for the Friends of the Farm who spearheaded this effort along with City staff for this important step in preserving our heritage. ¦ Eagan Fun Run attracted more than 300 total participants at the annual race, which is the kick off to the South of the River Recreators Ground Pounders Grand Prix. The event averages approximately 300 participants annually. ¦ The 13th Annual Eagan Art Festival was held on June 23 and 24. 6,000 visitors attended the event that featured 100 artisans, food, entertainment and art activities for all ages. The children's art activity tent attracted 700 children plus parents. The kids created 340 kites, 150 glass bottle mobiles and 200 t-shirts. The Eagan Art House featured artwork of teachers and students in their gallery tent. New to the event this year was the Art Experience Tent that offered hands on workshops and demonstrations for all ages. Over 30 people registered for the workshops that included clay, watercolor, drawing, jewelry making, portrait painting and cartooning. 24 ¦ Market Fest has been a great success. The artisans, produce vendors and entertainment compliment each other well. Market Fest has been averaging 4-5 artist booths and 9 food and produce vendors per market. Approximate attendance; June dates 550 and July dates 800 Seniors ¦ Eagan Parks and Recreation now offers a senior adult tennis league. More than 25 people attended a meeting to discuss tennis opportunities in Eagan and the resulting league boasts approximately 10 people each Monday morning for friendly play. A lesson program has also been designed especially for seniors and started in early July. Preschool ¦ Spring preschool came to a close with two large events, Track and Field Day and the annual Preschool Picnic. Over 300 hotdogs were served this year and many families came out to wish their friends and teacher a happy summer. ¦ T-ball had 201 participants that enjoyed hitting, catching and running bases, compared to 208 last year and 400 3-5 year olds are participating in preschool programming, compared to 481 last summer. Youth and Family ¦ There were 735 children registered at 13 different Summer in the park Sites compared to 706 children in 2006. Games, crafts and fun are all part of the events. ¦ There were 734 children ages 6-12 registered for summer camps that began during the week of July 23. In 2006, there were 692 registered in similar programs. ¦ Almost 100 participants were signed up for Eaganettes and Eaganettes camp. ¦ Summer tennis was very strong with more than 700 participants in a variety of lessons, camps, team programs and more. Of the more than 45 lesson offerings, only three were cancelled throughout the summer. Also very notable was the revised team tennis program which attracted 60 participants and sent two teams to the USTA sectional championships during the last week of July. Overall, participation numbers were approximately 75 less than in 2006, possibly due to the decreased numbers in the number of tennis lessons offered and fewer participants in the squirts and stars camps. ¦ Spring registrations for the Eagan Art house were 200, up from 107 in 2006. Summer registrations are 404, up from 370 in 2006. ¦ The Puppet Wagon has had great numbers this summer. After completing the 9th week of shows, over 2000 people have already been out to enjoy this fun free entertainment. Last year's total number of participants reached around 1300. 25 ¦ Roving Recreation, a program where you can rent the puppet wagon and staff has had 4 rentals this summer. 3 neighborhood parties and a birthday party were the events that the puppet wagon was rented for, feedback has been very positive. ¦ There were 25 kids in attendance at a new program called "A Day on the Farm" sponsored by Parks & Recreation and the Friends of the Farm. Participants learned what it was like on a farm during the 1940's. The children cleaned the house, weeded the vegetable garden, milked the "virtual" cow, made rope, grinded corn, and took a hayride. Another day with 21 kids is planned for August 17. Teens ¦ Oasis drop-in, programs and special event attendance - June 393 and July 149. ¦ Eagan Music Melee was held on June 7th. Approximately 105 youth participated or attended the event. Jaywalker & the Misdemeanors took 1st place, Soviet Machines 2nd place and 3'd place was Off. Upcoming Events ¦ New and Improved Community Corn Feed and Art Sale - Last year's Corn Feed for the seniors went over so well, and there were enough calls from the general public, that Parks and Recreation has decided to offer it to the whole community this year. The Eagan Art House and the Eagan Seniors will offer a Community Corn Feed, art activities and art sale on a Sunday afternoon in August. ¦ Program Previews: Preschool, September 5, 9:30-11:30; Youth & Teen, September 19`x', 3:00-8:30. At the Community Center. ¦ Extended hours in the Lone Oak Room - Thanks to the Community Development Block Grant, the Lone Oak Room of the Eagan Community Center will be open late on Thursday evenings starting in September for adult and senior adult programs. Activities planned for the new time slot include a potential culinary club, specialty classes, world issue discussion group and card games. ¦ Lone Oak Days, September 29 & 30 ¦ Harvest of Art Exhibit at Rasmussen College opens October 26 with reception and silent auction. ¦ Halloween Hodgepodge, October 28, 4:00 - 8:00 at the Community Center. 26 Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JUNE 18, 2007 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on June 18, 2007 with the following Commission Members present: Joe Bari, Phil Belfiori, Jennifer Dahlquist, Laurie Halverson, Duane Hansen Chair Dorothy Peterson, Richard Pletcher. Ryan Zipf was not present. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; Superintendent of Parks, Paul Olson and Water Resources Coordinator, Eric Macbeth and recording secretary, Lori Kimball. APPROVAL OF AGENDA Member Bari moved, Member Pletcher seconded, with all present members voting in favor to approve the agenda as amended. APPROVAL OF MINUTES OF MAY 21, 2007 Member Bari moved and Member Halverson seconded, with all present members voting in favor to approve the minutes of May 21, 2007 as presented. VISITORS TO BE HEARD There were no visitors to be heard. DIRECTOR'S DEPARTMENT UPDATE Director Johnson provided a brief update of activities and events within the various divisions of Parks and Recreation, reminding viewers that the weekly Market Fest would begin on Wednesday and the annual Art Festival is scheduled for Saturday and Sunday. Paul Olson presented photos of the new signs being installed at Eagan parks during the next two years. Director Johnson told the viewers that Holz Farm is now officially listed in the National Registry of Historic Places. Chair Peterson commented that she was thrilled because effort has been put towards this goal for more than eight years. CONSENT AGENDA Member Pletcher moved and Member Bari seconded, with all members voting in favor to make the following recommendations to the City Council: • Sammy Sweet Cheeks - Jeffrey Hill 1. This proposal shall be subject to a cash parks dedication 2. This proposal shall be subject to a cash trails dedication. 3. This proposal shall be subject to an individual Lot Tree Preservation Plan to be submitted at the time of building permit application for Lots 2 and Lot 3. 4. This proposal shall be subject to a cash dedication in lieu of on-site water quality ponding. • Sumac Ridge - Cascade Partners, LP 1. This proposal shall be subject to a cash parks dedication 2. This proposal shall be subject to a cash trails dedication. 3. The Developer shall work with the City Engineering and Parks Department to determine the exact alignment of the storm pond overflow pipe and method of restoration. 4. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), Advisory Parks Commission June 18, 2007 Page 2 to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 5. The applicant shall schedule a site meeting with adjacent landowners to address actions required to protect critical root zones of off-site trees. The City of Eagan Supervisor of Forestry shall attend this meeting. 6. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 7. Stormwater runoff shall be treated primarily via an onsite constructed pond. In particular, the design, construction, and function of the proposed "infiltration basin" shall satisfy City standards and criteria, as determined by City Engineering and the City Water Resources Coordinator and in accordance with City policies and water quality models. 8. In accordance with policies of the City's current Water Quality Management Plan, the developer shall provide additional measures so as to mitigate any increase in phosphorus loading to Schwanz Lake (DNR #19-0063P). Such measures shall include but not be limited to: reducing impervious area, providing infiltration, additional treatment basin construction, and treatment of stormwater discharge through other means. 9. A cash dedication in lieu of treatment ponding should be required for the remaining developed area that will not drain to the basin. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. OLD BUSINESS Commercial and Industrial Parks Dedication Chair Peterson provided background stating the City Council requested that the APrC review the Commercial and Industrial Parks Dedication formula and fees to better meet the development goals defined by the Council. In a workshop session prior to the APrC meeting, the Acquisition and Development subcommittee did review and discuss options and then further reviewed the options with the full Advisory Commission. Following brief discussion, Member Halvorson moved, Member Bari seconded with all members present voting to recommend to the City Council that the Commercial and Industrial Parks Dedication formula be changed to reduce the residence equivalency factor from .5 to .25. NEW BUSINESS There were no New Business items for the Commission to consider. WATER RESOURCES UPDATE Water Resources Coordinator, Eric Macbeth, provided a brief review of the new Water Quality Management Plan that the City Council will be considering for future implementation. Macbeth reminded the APrC that it has been two years since the City decided to update the WQMP. He noted that the plan now deals with both water quality and wetland management, listed the operating goals and policies, key elements and future considerations for the Water Quality Management Plan. Macbeth announced that next week there will be a public hearing at the Advisory Planning Commission meeting. The hearing will focus on the proposed Wetland Protection and Management regulations that have been proposed to be amended into City code; thus allowing the City to implement the portion of this plan that relates to Wetland Management. On July 10 the City Council is scheduled to make a formal decision regarding the WQMP. Advisory Parks Commission June 18, 2007 Page 3 From a list of General Administrative Activities, Macbeth identified four possible ways for the APrC to be involved with the WQMP in the future. 1. Review the Water Quality wetland policies and evaluate if they are sufficient to support City code to allow the water quality plan to be properly implement, analyze and review the existing code. 2. Develop low impact development incentive programs, looking at ways to develop the city with less of a stormwater impact than in the past 3. Establish a water quality wetland management plan implementation committee. Review the Shoreline Management code which is now 10 years old. OTHER BUSINESS AND REPORTS Community Center Report Facility Operations Coordinator, Heidi Sedlacek, reported on the growth and popularity of the Eagan Communty Center. Sedlacek provided graphs to show the increase in staff and customers. Due to increased meetings and events, improvements have been made to the rental rooms such as: drop down screens, shades, and increased audio capability in each room of the Oaks, blinds' on windows in meeting spaces, and a permanent screen and white board in the Boardroom. During 2006 there have been 71 weddings, 8000 Blast Admissions, 15,000 people attending group fitness classes, 2000 children participating in preschool open gym and room rentals were nearing 800. The parks and recreation program uses space for events such as the Halloween Hodgepodge, summer camps, Senior Citizens participate in the Lone Oak Room and the adult sports program rents the gymnasiums. Member Bari commended the staff at the ECC for making it such a success, reminiscing about the close vote that approved the Community Center building. COMMUNICATIONS There were no communications to share with the Commission at this time. ROUND TABLE There was no discussion during Round Table. ADJOURNMENT With no further business to conduct, Member Ban moved, Member Halverson seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:55 p.m. Secretary Date