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09/17/2007 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Note new start time. September 17, 2007 PARKS TOUR 7:30 PM 5:30 - 7:15 p.m. Eagan Municipal Center City Council Chambers Meet at 5:15 p.m. in 2 A&B Light dinner will be provided. 1. Call to Order and Pledge of Allegiance 7:30 pm II. Adopt Agenda 7:31 pm in. Approval of Minutes of Regular Meeting of August 20, 2007 7:32 pm W. Visitors to be Heard 7:33 pm V: Director's Update Pages 3-4 7:34 pm VI. Consent Agenda 7:40 pm VII. Development Proposals 7:41 pm VIII. Old Business 7:42 pm IX. New Business A. 2008 Fee Schedule Page 5 7:43 pm B. 2008 Park and Trail Dedication Fees Pages 6-7 7:50 pm X. Water Resources Update 7:55 pm XI. Other Business and Reports 7:56 pm XII. Communications 7:57 pm XIII. Round Table 7:58 pm XIV. Adjournment 8:00 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. If a notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting Thursday, October 11, 2007 ADVISORY PARKS COMMISSION 2007-2008 MEETING SCHEDULE July May Jun 16 Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 14 18 No 20 17 11 19 17 10 14 17 14 19 Mtc Thurs Thurs Thurs Joseph Bari x X X Phil Belfiori 0* X X Jennifer Dahlquist x X X 0* Laurie Halverson 0* X X Duane Hansen x X X Dorothy Peterson x X X Richard Pletcher O* x x Ryan Zipf x 0* X X = present 0 = absent O` = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/ Development Sub-Committee Ryan Zipf Duane Hansen Jennifer Dahlquist Phil Belfiori Dorothy Peterson Richard Pletcher Richard Pletcher Joseph Bari Laurie Halverson UPCOMING MEETINGS: OPEN ISSUES: • Augusta: tentative Sept •-11; C u it Workchop `CIP) • Water Quality Management Plan - How does the APrC interact with and/or make recommendation to the Council. • Natural Resources sub-committee to partner with APC for review of issues and provide feedback to APrC. ADVISORY PARKS COMMISSION 2007-08 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES JOSEPH BARI (Secretary) 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) (3 yr. 2002) ibaril@iuno.com Eagan, MN 55121 (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (lyr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) Qbelfiori@wsbeng.com (3 yr, 2006) JENNIFER DAHLQUIST (Alternate) 2007 651-994-8080 (H) 5/2008 3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W) Eagan, MN 55123 leffnerl5@hotmail.com LAURIE HALVERSON May, 2006 651-662-6291 (W) 5/2009 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 (2 yr, 2007) Laurie_L_Halverson@bluecrossmn.com DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55 123 (3 yr. 2005) hand00@comcast.net DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk4337@iuno.com (3 yr, 2006) RICHARD PLETCHER 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55 123 (3 yr. 2002) richard.oletcher@usarc-emh2.armv.miI (3 yr. 2005) RYAN ZIPF (Vice Chair) 2005 651-686-2958 (H) 5/2009 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rziof@lmnc.or¢ Eagan City Staff E-Mail: isjohnson@citvofeaaan.com cmesko@citvofeaaan.com polson@citvofeaaan.com ghove@citvofeaaan.com emacbeth@cityofeaaan.com 5-2-07 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Director Juli Seydell Johnson jsjohnson&1cityofeaaan.com Administration: Cherryl Mesko cmesko@cityo eagan.com Paul Olson poIson@cityofeagan.co m Paula Nowariak pnowariak@cityofeagan.com Sonya Rippe srippe@cityofeagan.com Forestry: Gregg Hove ghove@ cityofeagan.com Water Resources: .Eric Macbeth emacbeth@cityo feagan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: SEPTEMBER 17, 2007 Parks Tour Meet at 5:15 p.m. in Conference Room 2 A&B for a light dinner. Van pool will leave at 5:30 p.m. and return at 7:15 p.m. for meeting. ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of August 20, 2007 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda There are no items under the Consent Agenda for the Commission to review. ITEM VII: Development Proposals There are no items under the Development Agenda for the Commission to review. ITEM VIII: Old Business There are no Old Business items for the Commission to review. ITEM IX: New Business A. The Advisory Commission reviews the department fee schedule annually and makes a recommendation to the City Council for inclusion into the City's overall fee schedule. A copy of the proposed fee schedule is included for review and recommendation. B. A memo is enclosed outlining proposed 2008 parks and trails dedication fees. After the APrC has an opportunity to review the information it would be appropriate to make a recommendation to the City Council. 1 ITEM X: Water Resources Update There are no updates at this time. ITEM XI: Other Business and Reports There are no items for the Commission to review or consider. ITEM XII: Communications There are several communications concerning the department that may be of interest to the Commission. ITEM XIII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIV: Adjournment 2 City of Eagan Parks Department Park Tour 2007 Tour Stops* Carlson Lake 40 Bridle Ridge Nt Fishing Pier Improvements w~ it Patrick Eagan Wescott Station ig Development General Lex/Diff, Goat Hill Thresher Fields Fields, Bike Park Development ~0 JC..J I . ti - 6 . ~ Holz Farm Fish Lake Park Improvements Small Project- ~Li ` 9u~oit Thr h.r Fl.klt \ :'4.1 t p~~k South Oaks Future Project *sublect to change as determined by time { Gi j~~1 Coll 777 / ! = n l vWS.eoaou.o K,... ul moos ,Fw.new \5 0 LePary C'~Te $f f ,A Cr -cam: dq \ b \ 111 _ - m.cwr KK ; S i tr w; J ,,p i f ~ ~L "v't'~.C' 1 t%°~-'.'µ il i3*it Mr~licr F.m~ ' i „M •.uu bl~ 1 , Park t"5'" Pnrk `.,11L, \ ,N Ci Hall I ~ j ,1 ' r -_._.._._--:_.4~ ~ ~ +~.n S.r--"-•~^v ~ I ~ dd" q (~..,i y~~'' ~ry vP °'e P r~ rtJi / .r.F~evggK+~„ yr. +a„M ''p+FVI E w~ouw.~,F 8, '`F q5`+,t4~ A ""O'°c~~ f c:M1? ,~„,~r JQ~ , ~-11oa+LF E a~ Lt~SZG/1 ~ jt R q :PFI - f Q k4,t~e°,nrs'a,'3 ~ E, ~t SEPTEMBER 2007 DEPARTMENT HAPPENINGS STRENGTHEN COMMUNITY • The grading for the new pavilion and service building at Thresher Park is scheduled to start at any time. Work on the structures would begin immediately thereafter, a spring 08 completion is still hoped for. • Due to the time involved with the 149 project, it appears unlikely that the new parking lot and entrance road at the Art House/PEP will be completed this fall. The existing entrance will remain functional until the new is installed, operationally and schedule wise the delay will not pose a significant problem. • Work will soon begin on the installation of a new cellular tower and control panels in O'Leary Park under previously approved lease for ground space. • Unisys is in the process of installing a new prairie on their property adjoining the NE side of Central Park. Park and Forestry staff has been involved in several of the planning meetings. A similar/complimentary prairie may be installed on City property in the area of the pavilion next year. • Look for the winter brochure to be delivered the first week in November. • A "preschool preview" was held in the morning on Wednesday, September 6 at the ECC. Parents and their children were invited to find out what activities were available to them through Parks and Recreation this fall. Turn out was great for the first year, staff calculated somewhere close to 100+ were in attendance. • Holz Farm's Lone Oak Days will be on Saturday and Sunday, September 29 and 30 from 11:00am - 4:00pm. Visit the farm for an afternoon of fun and learning for the whole family. • Fall preschool began on September 10, with over 300 children ages 1-5 participating in classes. • The South Metro Senior Expo is scheduled for Thursday, September 20 at the Eagan Community Center. This free event showcases services and organizations that help make growing older fun and safe. • The Halloween Hodgepodge is offering great ways for local organizations, individuals and groups to participate, including volunteering and participating in the Trick-or-Treat on Oak Street or coordinating a game station. SUPPORT ECONOMIC DEVELOPMENT • The Eagan Community Center will be home again this year to the Mothers of Multiples sale on September 29th. This event generally brings in about 1,000 local parents. • The Eagan Athletic Association travel basketball tryouts will be at the ECC again this year the weekends of September 9th and September 14t'. • Cascade Bay finished its 2007 season with a very strong week. It was one of the only water parks to remain open the last week of August and through Labor Day. • With Cascade Bay closed for the season, Captain's Course remains open during the weekends through mid-October. This year has been a little warmer so the first post water park weekend saw several rounds of golf. • Civic Arena Maintenance Supervisor Kenney recently attended week long training on ice and resurfacer maintenance so that most of the behind the scenes work at the arena can continue to be done by staff rather than outside contractors. • To date, the ECC has processed 1,067 passports, equating to $32,000 in sales. 3 PROMOTE HEALTH & WELLNESS • Park building restrooms are closed for the season. They will only be opened for scheduled events and activities. A list of the locations of the remaining park satellite toilets is posted at each. • Hard to admit.....the winterizing of park buildings and City irrigation systems has started. The entire process can take 4 to 5 weeks to complete. Small systems are first, athletic sites last. • The Sky Hill Park courts will be closing for resurfacing. Depending upon the weather, the process will take 7 - 10 days. • New replacement rinks at Bridle Ridge and Sky Hill Parks are underway as is the installation of the new Sky Hill Playground. • Fall sports are well underway. Winter sports information will be available in early October with registration in November. • Fitness classes at the ECC are "bulging". Growth in regular attendance is higher than in the past and several classes are already at capacity. • Fitness staff will participate in the October 17 Health Fair at Lockheed Martin to promote fitness memberships. KUDOS TO STAFF: • Eagan parks will be featured as the City example in a new "Sports Fields and Grounds" Best Practices brochure being developed by the Toro Company. Eagan will share the spotlight along with the University of Notre Dame, San Diego School District, Washington Nationals baseball team (MLB) and the Manchester United Football (English Premier soccer league) Club. 4 Date: September 14, 2007 Agenda Item: IX-A; 2008 Fees and Charges Action X CILJ UI E(~~ JJQ (,l (~n Information City of jj MEMO Attachments X 1. 2008 proposed fee schedule AGENDA ITEM: IX-A; 2008 FEES AND CHARGES TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Consideration of 2008 fees and charges. BACKGROUND/HISTORY: The APrC is asked to annually review the fees charged for private use of park facilities and recreation equipment. Based on a recommendation by the APrC, the City Council will establish the fees to be charged during fiscal year 2008. An increase of 5% from 2006 to 2007 was proposed and approved. DISCUSSION During the review and discussion of the 2008 fees and charges staff suggests the consideration of the following: • Resident fees are proposed to largely stay the same for 2008. All fees were raised 5% for 2007. • The 2008 non-resident rates have been slightly adjusted so that all non-resident fees, except for athletic fields, are uniformly 25% higher than resident fees. Previously the non-resident difference ranged from 11% to 93% with most between 20-35%. Because some fees will rise while others fall, there will be little or no net effect on revenue. • Non-resident fees for athletic field rentals are proposed to stay at 100% higher than resident rates. This rate was set in 2002 along with the policy to use 60% of these non-resident rates for athletic field maintenance/enhancement and 40% for youth recreation scholarships. • One new fee is a $25 permit fee being proposed for vendors who wish to sell merchandize/concessions at outdoor athletic tournaments. This fee is being proposed to offset the staff and utility costs associated with vendors' use of the public space. • The Moonshine Retreat Center fees are proposed to be lower in 2008 to encourage more public use of this facility and better reflect the size and potential use of the building. The proposed fees place Moonshine in the same rate category as park pavilions. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend to the City Council approval of the 2008 fee schedule as recommended. 2. Recommend to the City Council approval of the 2008. fee schedule as amended. 3. Other. 51 2008 FEE HEDULE Eagan Parks & Recreation The following facility rental fees are subject to 6.5% State sales tax and require a $150.00 damage deposit payable at the time of registration. Sales tax is Included in the proposed 2007 fees. Eagan based school organizations that have a Joint Powers Agreement with the City may schedule use of Eagan Park Shelters and Pavilions free of charge, although a damage deposit is required. 2004, 2005 & 2006 2007 2008 Proposed Facility Fees Resident Non-Resident Resident Non-Resident Resident Non-Resident Adult League Protest/Appeal Fee Fee charged to team choosing to protest rule or eligibility $ 50.00 $ 50.00 $ 53.00 $ 53.00 $ 53 $ 53 Fee charged to team choosing to appeal suspension/expulsion $ 50.00 $ 50.00 $ 53.00 $ 53.00 $ 53 $ 53 Athletic Field/Facility Maintenance Fees Unless obviously known, the user will be considered non-resident. Proof of residency of 75% or better will qualify for resident rate. Traveling youth teams per team $ 96.00 NA $ 100.00 NA $ 100 NA Adult - up to 9 games per team $ 230.00 $ 460.00 $ 245.00 $ 483.00 $ 245 $ 490 Adult - more than 9 games, fee for each additional game >9 $ 32.00 $ 54.00 $ 34.00 $ 57.00 $ 34 $ 68 Fields - youth tournaments per field per day $ 48.00 $ 96.00 $ 50.00 $ 100.00 $ 50 $ 100 Fields - all other users per field per day $ 70.00 $ 140.00 $ 73.00 $ 147.00 $ 73 $ 146 Lights, if required per field per hour $ 53.00 $ 106.00 $ 55.00 $ 69.00 $ 55 $ 55 Building cleaning per full day use only $ 70.00 $ 85.00 $ 73.00 $ 89.00 $ 73 $ 73 Specialty field set-up charge to be determined on a case-by-case basis. This cost would be in addition to the field use permit cost. Band Shell at Central Park Band Shell only o Half Day $ 340.00 $ 425.00 $ 355.00 $ 445.00 $ 355 $ 444 o Full Day $ 640.00 $ 800.00 $ 670.00 $ 840.00 $ 670 $ 838 Band Shell w/sound system requires staff technician @ $20/hour included in fee o Half Day $ 540.00 $ 675.00 $ 565.00 $ 705.00 $ 565 $ 706 o Full Day $ 1,000.00 $ 1,250.00 $ 1,050.00 $ 1,310.00 $ 1,050 $ 1,313 Band Shell in conjunction with wedding/reception reservation at ECC charged per hour $ 55.00 $ 55.00 $ 58.00 $ 58.00 $ 58 $ 58 Canoe Storage from May 1- October 31 Blackhawk Park/Blackhawk Lake near the boat ramp, Thomas Lake Park/Thomas Lake near the fishing dock and Bur Oaks Park on the southwest side of lake. Your canoe must $ 40.00 $ 80.00 $ 42.00 $ 84.00 $ 42 $ 53 Central Park Festival Grounds: Ellipse only - one day event $ 140.00 $ 280.00 $ 147.00 $ 295.00 $ 147 $ 184 Disc Golf Course per hour NA NA $ 5.00 $ 6.25 $ 5 $ 6 Eagan Room at City Hall - 2 hour minimum for after-hours rental: Youth groups from 8 am - 4:30 pm Deposit Only NA Deposit Only Deposit Only Youth groups - after hours per hour $ 11.00 NA $ 11.50 $ 11.50 $ 11.50 $ 11.50 Local civic groups from 8 am - 4:30 pm Deposit Only NA Deposit Only Deposit Only Local civic groups - after hours per hour $ 29.00 NA $ 31.00 $ 31.00 $ 31 $ 31 Other citizen groups: o Per hour rental $ 29.00 $ 31.00 $ 60.00 $ 31 $ 60 o Maximum one day rental $ 256.00 $ 266.00 $ 270.00 $ 540.00 $ 270 $ 540 For profit organizations: o Per hour rental $ 69.00 $ 75.00 $ 72.00 $ 72 o Maximum one day rental $ 410.00 $ 410.00 $ 430.00 $ 430 Holz Fay ntals from June - August per day Group size limited to 80 $ 230.00 $ 280.00 $ 240.00 $ 295.00 $ 240 $ 300 Staff attendant required with fee charged per hour $ 10.00 $ 10.00 $ 10.00 $ 10.00 $ 10 $ 10 Moonshine Park, 1317 Jurdy oa : This building can accommodate groups of 20 or less. This includes availability of overhead/coffee pot/kitchen. Upstairs - retreat/meeting space All day rental - kitchen included $ 213.00 $ 235.00 $ 220.00 $ 245.00 $ 134 $ 168 6 hour time slot - kitchen included NA NA NA NA $ 90 $ 113 Downstairs - activity space All day rental $ 187.00 $ 208.00 $ 195.00 $ 218.00 $ 45 $ 56 6 hour time slot NA NA NA NA $ 31 $ 39 Outdoor Hockey Rinks per hour With Ice & Lights $ 16.50 $ 17.50 $ 22.00 $ 18 $ 22 Without Ice $ 5.00 $ 6.25 $ 8.00 $ 6 $ 8 Park Shelter Bui dings: Bridle Ridge, Goat Hill, Quarry, Sky Hill and Trapp Farm. These buildings can accommodate groups of 30-40 people. All day rental from 10 am - 10 pm $ 128.00 $ 176.00 $ 134.00 $ 185.00 $ 134 $ 168 Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 85.00 $ 123.00 $ 90.00 $ 128.00 $ 90 $ 113 Pavilions: Blackhawk, Central Park, Thomas Lake and Trapp Farm. These pavilions can accommodate groups as large as 150 people. All day rental from 10 am - 10 pm $ 128.00 $ 176.Q0 $ 134.00 $ 185.00 $ 134 $ 168 Half-day rental from 10 am - 4 pm or 5 pm -10 pm $ 85.00 $ 122.00 $ 90.00 $ 128.00 $ 90 $ 113 Blackhawk kitchen use $ 43.00 $ 48.00 $ 45.00 $ 50.00 $ 45 $ 56 Sand Volleyball Courts per court per hour $ 3.75 $ 4.75 $ 4.00 $ 5.00 $ 4 $ 5 Sun Shelters: Northview, O'Leary and Walnut Hill. These shelters can accommodate groups of 15-20. The Lexington-Diffley shelter can accommodate 40-45 people. Sun Shelters can be reserved per day. $ 43.00 $ 64.00 $ 45.00 $ 67.00 $ 45 $ 56 Tennis Courts per court per hour $ 3.75 $ 4.75 $ 4.00 $ 5.00 $ 4 $ 5 Use of parks for large groups and/or charity walks/runs/rides Groups using a substantial portion of park grounds or trail. Activities allowed only if not in conflict with existing City programs/services $ 60.00 $ 90.00 $ 60.00 $ 90.00 $ 60 $ 75 Vendor Permit NA NA NA NA 25 31 Equipment 2004,2005& 2006 2007 2008 Non-residents may rent this equipment only for use in City of Ea an parks. Resident Non-Resident' Resident Non esident Resident Non sident Canopy per day (20' x 20' canopy and a 10' x 15' "pop-up") $ 70.00 $ 90.00 $ 74.00 $ 95.00 $ 74 $ 93 Chuckwagon grill per day (requires a 2" ball hitch for towing) 43.00 $ 64.00 $ 45.00 $ 67.00 $ 45 $ 56 Extra picnic tables per table with a maximum of 6 16.00 $ 27.00 $ 17.00 $ 28.00 $ 17 $ 21 i [1- $ 3.50 $ 5.50 $ 4.00 $ 6.00 $ 4 $ 5 Volleyball set, horseshoes and bocce ball (price per item with $50 deposit) Date: September 12, 2007 Agenda Item: IX-B; 2008 Park Dedication Rates Action x a Information City of EaEdfl MEMO Attachments AGENDA ITEM: IX-B; 2008 PARKS and TRAIL DEDICATION FEES TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION 1ITEM OVERVIEW: Recommend to the City Council the park and trail dedication fees for 2008 BACKGROUND/HISTORY: When reviewing development proposals, the APrC makes a recommendation regarding the method of satisfying park and trail dedication requirements, the two options being a land dedication or cash payment. Cash park dedications are the primary source of revenue for the Park Site Fund. Trail dedication is allocated to the City trail fund. Each year it is the responsibility of the APrC to review dedication rates and make a recommendation to the Council for the upcoming year DISCUSSION/EVALUATION: Based upon recent legislation, a local unit of government must be able to demonstrate a justifiable method of calculating park dedication linked to property value. The City has long had a basic formula for calculating residential dedication that incorporates a value variable. In 2005, staff completed an update of the value base to ensure consistency with the assessed valuations. Nearly 1000 properties were reviewed, the resulting averages leading to a significant rate increase in nearly every zoning classification for 2006 and improved adherence to actual values. In early 2007, in light of the new legislation, the City developed and implemented a user/value based formula for Commercial/Industrial properties, replacing "net acres". Over the course of the year, the formula was reviewed by staff, the APrC, and City Council to determine if it met the intended objectives. It was subsequently revised and approved by the City Council at their September 4 meeting o. When determining the recommended adjustment for the 2007 residential dedication rates, staff contacted the County Assessors office to obtain the estimated valuation adjustment the County would use for 2006 property taxes payable in 2007. The percentage increase was then applied to the revised value base used for calculating dedication (estimated average of 5%). This method was intended to avoid a lag in rates and to ensure 'a justifiable basis for the fees consistent with then pending legislation. . f0 Employing a similar approach for determining 2008 rates, staff again contacted the County Assessors Office. County staff indicated that average valuation increase for 2008 was expected to be "little if anything", essentially 0%. If the 2008 parks and trails dedication rate remain the same as 2007 the following fees would be considered for recommendation to the City Council: 2007 approved 2008 ro osed Parks Trails:. Parks Trails Single Family $3308 per unit $250 per unit Same Same Duplex 3258 per unit 250 per unit Same Same Townhouse/Quad 3458 per unit 250 per unit Same Same Apartment/Multi 3212 per unit 250 per unit Same Same Commercial 869 per 1000 s .ft. of bldg 1251 per net acre Same Same Industrial 236 per 1000 s .ft. of bld 1251 per net acre Same Same C/I prior. to 1983 2618 per net acre 1251 per net acre Same Same ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. Recommend that the City Council adopt the 2008 parks and trails dedication rates as presented with no change from the 2007 rates. 2. Recommend that the City Council adopt the 2008 parks and trails dedication rates as amended. 3. Other. Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA INUTES O REGULAR MEET['G Off' A U G UST20, 210 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on August 20, 2007 with the following Commission Members present: Joe Ban, Phil Belfiori, Jennifer Dahlquist, Laurie Halverson, Duane Hansen, Dorothy Peterson, Richard Pletcher and Ryan Zipf. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko; Superintendent of Parks, Paul Olson; Recreation Supervisor, Julie Andersen; and Recording Secretary, Cheryl Stevenson. 1PPRbVAL OF AGENT) Member Hansen moved, Member Bari seconded, with all present members voting in favor to approve the agenda as presented. APPROVAL OF NUNUTES OF JUNE 18, 2007 Member Pletcher moved and Member Bari seconded, with all present members voting in favor to approve the minutes of June 18, 2007 as presented. No meeting held in July. VISITORS TO BE WARD There were no visitors to be heard. DIRECTOR'S DEPART]\1ENT UPDATE Director Johnson provided a brief update of the recent storms. Approximately 1/3 of our parks sustained damage from the wind storms a week ago. Crews are still working on the trees and trying to get everything cleared. Parks were all open by Monday as far as having the trails and public spaces open. There is still a number of tree debris still scattered, especially through the natural areas. Just to let the public know, some of those trees will be staying, our general policy is that if a tree falls in a wooded area, and if it doesn't have a target that is going to be hit or damaged we generally leave it as part of nature; not all the trees will be removed. The maintenance crews have been working and assisting the street crews to get things cleaned up. Work at Thresher Fields on the new pavilion and restrooms have been slowed down due to other projects and storm concerns. The new playground at Captain Dodd is nearly complete. Crews will move on to Sky Hill Park. Sky Hill Park will be one of the first parks to gets one of the new park signs. The signs have come in and we will start to see them going up around town. Recently, we also found out that the Fire Department has also decided to use very similar signs so you'll start seeing all city signs having a similar design look. At the Art House and Patrick Eagan Park you'll notice a new rain garden, this is a good demonstration site of a rain garden and how they function. CONSENT AGENDA There were no Consent Agenda items for the. Commission to review. DEVELOPMENT PROPOSALS There were no Development Proposals for the Commission to review. Advisory Parks Commission August 20, 2007 Page 2 OLD BUSINESS Boulder Lakes Business Park Trails Dedication Director Johnson provided background stating the commission has already reviewed the Boulder Lakes Business Park proposal and made their parks dedication recommendations to the City Council. She introduced Matt Miller from Interstate Partners to add comments or answer questions. Miller discussed the development in northeast Eagan while showing several maps. Johnson asked the commission if a trails dedication credit should be given. Miller discussed that there is full public benefit to the 3 miles of trails stating that Interstate Partners will privately fund and installing all trails in Eagan immediately, and they are happy to grant the public easements over the trails to allow public access and will also enter into a maintenance agreement with the City. Matt discussed specific trail links because the focus seemed to be about granting public access and they are more than happy to let the public use all the trails planned within the development. One of the items for consideration is connectivity. Miller discussed connectivity and access of the trails. Miller responded to Zipf and Pletcher regarding access to the trails agreeing that at this it appears to be difficult but once the trails are completed they will be accessible to the public. After further discussion Member Ryan moved, Chair Peterson seconded with all members voting in favor to recommend to the City Council that credit be granted for the full amount of trails dedication due for this development. The rationale was that the trail that would be installed along Ames Crossing.that continues to the north of Lone Oak Road would provide a public value. ~EWV BUSI;~ESS Superintendent, Olson provided a brief review of the 2008-2010 CIP, that was discussed in a workshop in June. Member Pletcher had a comment regarding the DHMS improvement; if the money from the CIP is not used what happens to it. Olson confirmed that the money will be carried over to the next year and that money would not be reallocated to another project. Member Ryan commented on the replacement playground equipment at George Ohmann Park, clarifying that there will be 2 belted swings and 2 toddler swings on the new equipment. Olson confirmed that there would be. Member Pletcher moved, Member Zipf seconded with all members voting in favor to recommend that the City Council approve the 2008-2012 CIP as presented. OTHER BUSINESS AND REPORTS Recreation Supervisor, Julie Andersen gave a Power Point update and overview of recreation programs for this spring and summer. Some of those highlights included Holz Farm being placed on the National Register of Historic Places. The property was listed on May 2, 2007. Eagan Fun Run attracted 300 participants at the annual race. The 13th Annual Eagan Art Festival was held in June with 6,000 visitors attending the event. New this year was the Art Experience Tent that offered hands on workshops and demonstrations for all ages. A senior adult tennis league was offered this summer with great success. The Puppet Wagon has had great numbers with over 2,000 people enjoying this free entertainment. A new program this summer was Roving Recreation, a program where residents can rent the puppet wagon. Another new program called "A Day on the Farm" was offered this summer where children learned what it was like on a farm during the 1940's. Extended hours in the Lone Oak Room will begin Thursday evenings in September, thanks to the Community Development Block Grant. Lone Oak Days will be held on September 29 & 30. ,COM111UNICAT1ONS Jerry Engelke, chairman of the Gun Club Lake Watershed Management Organization addressed the APrC Members suggesting that they do a survey and compare the requirements of the new water quality plan to the current practices in the park. Advisory Parks Commission August 20, 2007 Page 3 UND Member Belfiori suggested a follow up meeting on Mr. Engelke's comments. Director Johnson offered to arrange a meeting with the Natural Resources Sub-Committee. Chair Peterson mentioned the Friends of the Farm will be purchasing a plaque for Holz Farm designating it as a historic preservation site. Friends of the Farm will meet with Director Johnson and Parks Operations Supervisor, Paul Graham for suggestions of placement. Director Johnson also noted that the City Council was also interested in doing something for this recognition. JO MEN'I With no further business to conduct, Member Zipf moved, Member Hansen seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 7:50 p.m. Secretary Date Page 1 of 1 Cherryl Mesko From: Juli Johnson t: Thursday, August 16, 2007 3:58 PM To: Cherryl Mesko Subject: FW: Gregg Hove For the September APrC packet. Thanks, Juli Juli Seydell Johnson Director of Parks and Recreation City of Eagan, Minnesota Phone: 651-675-5500 From: Jennifer Nelson Sent: Thursday, August 16, 2007 3:55 PM To: Paul Olson Cc: Juli Johnson Subject: Gregg Hove Paul- A gentleman by the name of Mr. Graham who is a Teacher and a Cross Country Coach from Eagan High School, just called here to RAVE about the above and beyond duty in which Gregg Hove put forth today. Mr ,~aham ran into Gregg out in the field earlier today, and talked to him about possibly cleaning up some tree debris that had fa, an the cross country trails behind the Tennis Courts next by Eagan High School. Gregg said he would see that it got taken care of. Mr. Graham went out later this afternoon and noticed that the entire trail was cleared and looked in superb condition. Mr. Graham called us today to make sure that the message was passed on to his Supervisor expressing that the "above and beyond" duty that Gregg put forth today was WAY beyond anyone's expectation, and is very much appreciated. Best Regards, Jennifer Jennifer Nelson City of Eagan 3830 Pilot Knob Road Eagan, MN 55122 651-675-5500 phone 651-675-5012 fax jnelson@ci.eagan.mn.us 8/20/2007 Page 1ofI Cherryl Mesko From: Mark Vaughan Sent: Monday, August 06, 2007 6:47 AM To: 'Bob LaDuke' Cc: Cascade Bay; Kristin Rogers; Jordan Hirman; Cherryl Mesko Subject: RE: Nice visit to Cascade Follow Up Flag: Follow up Flag Status: Red thanks Bob, I will pass on the note to the staff. Mark ?Dark W. Vaughan City of Eagan- Campus Facilities Manager 3830 Pilot Knob Road Eagan, MN 55122 351-675-5592 mvaughan@cityofeagan.com Did you know you can rent Cascade Bay for Private rentals? www.cascadebay.com From: Bob LaDuke [mailto:bladuke@aquali.com] Sent: Friday, August 03, 2007 3:50 PM To: Mark Vaughan Subject: Nice visit to Cascade Mark: This is almost a week overdue, but I just wanted to take a minute to tell you and your staff "thank you" for a great visit to your facility last Sunday - July 29. It was a hot afternoon, the facility was crowded, but operationally, things looked to be going quite smoothly. We had numerous encounters with your staff and they were all great. Upon arrival my middle daughter became upset when she realized she left her goggles at home so a lifeguard pointed out the "lost and found" box where we were able to burrow some for the afternoon - crisis avoided. Later, my youngest daughter accidentally dived (it was more of a belly-flop) off a side wall to practice swimming to me and your lifeguard near-by asked me to explain to her why she should not do that - which I thought was a great way to handle that situation. Please tell your staff to keep up the good work. As you know I visit many waterparks and pools throughout the state, and the level of professionalism at your facility is first rate. Bob LaDuke Equipment Sales 952-856-7550 952-292-9087 cell 0i i,D Gam- ~ r Page 1 of 1 Cherryl Mesko From: Juli Johnson Sent: Monday, August 20, 2007 12:44 PM To: Cherry! Mesko Subject: FW: Great Job! or the next APrC Packet. Thanks, Juli uli Seydell Johnson )irector of Parks and Recreation ity of Eagan, Minnesota hone: 651-675-5500 rom: Sonya Rippe gent: Monday, August 20, 2007 11:37 AM o: turnberg@mnrecpark.org; Peterstrand2@aol.com; Paul Olson c: Juli Johnson subject: FW: Great Job! ;udos from a team regarding this past weekend. ,onya Rippe, Recreation Facility Manager agan Parks & Recreation 13830 Pilot Knob Road I Eagan, MN 55122 351) 675-5500 I (651) 675-5012 Fax Ault Sports Hotline: (651) 675-5566 rippe@cityofeagan.com I www.cityofeaon.com/adultsports "The future belongs to those who believe in the beauty of their dreams." - Eleanor Roosevelt rom: Cooper, Libby (mailto:libby.cooper@nwa.comj sent: Monday, August 20, 2007 11:26 AM o: Sonya Rippe; Jonathan Moore c: thomas.cooper@wellsfargo.com subject: Great Job! )onya/Jonathan, just want to let you know you did a great job this weekend running the Women's State Tournament. The fields were well naintained and in great shape as usual. The umpires did a great job too. It would have been nice to have great weather, out none of us can control that! L hope you will put in a bid to have it next year too! Thanks again for a great job! Please pass his on to your director and crew! Eagan, a great city to live and play! .ibby Cooper WYNAPSE 8/20/2007