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12/17/2007 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA December 17, 2007 WORKSHOP 7:00 PM 6:30 - 7:00 p.m. Eagan Municipal Center Intro to Cedar Grove Re-development City Council Chambers Conference Rooms 2A & B 1. Call to Order and Pledge of Allegiance 7:00 pm II. Adopt Agenda 7:01 pm III. Approval of Minutes of Regular Meeting of November 19, 2007 7:02 pm IV. Visitors to be Heard 7:03 pm V. Director's Update Pages 3-4 7:04 pm VI. Consent Agenda 7:10 pm A. Diffley Marketplace Second Addition - Diffley Ventures, LLC Pages 5-7 B. January, 2008 Pages VII. Development Proposals 7:11 pm VIII. Old Business 7:12 pm IX. New Business 7:13 pm X. Water Resources Update 7:14 pm XI. Other Business and Reports A. Parks Maintenance Report 7:15 pm XII. Communications Page 8 7:30 pm XIII. Round Table 7:31 pm XIV. Adjournment 7:35 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received, the City will attempt to provide the aids. Next Advisory Parks Commission Meeting January 14, 2008 ADVISORY PARKS COMMISSION 2007-2008 MEETING SCHEDULE July May Jun 16 Aug Sept Oct Nov Dec Jan Feb Mar Apr May NAME 14 18 No 20 17 11 19 17 14 14 17 14 19 Mtq Thum Thum Joseph Bari x X X X X X Phil Belfiori 0* X X X X X Jennifer Dahlquist x X X X X X Laurie Halverson 0* X X X X X Duane Hansen x X X X X X Dorothy Peterson x X X X X X Richard Pletcher 0* X X X X X Ryan Zipf x 0* X X X X X = present O = absent O* = notified staff of absence prior to meeting Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/ Development Sub-Committee Ryan Zipf Duane Hansen Jennifer Dahlquist Phil Belfiori Dorothy Peterson Richard Pletcher Richard Pletcher Joseph Bari Laurie Halverson UPCOMING MEETINGS: OPEN ISSUES: January 14, 2007 - Note the change in date • Water Quality Management Plan - Jan. workshop Tutorial of Plan and how the APrC interacts with and/or makes recommendation to the Council. • Wetland Banking - Natural Resources Subcommittee • Bald Lake Trail Access - Natural Resources Subcommittee • Photos in Park - Recreation Subcommittee ADVISORY PARKS COMMISSION 2007-08 MEMBERS NAME AND ADDRESS TERM TELEPHONE TERM START EXPIRES JOSEPH BARI (Secretary) 1999 651-454-8442 (H) 5/2008 3033 Timberwood Trail (3 yr. 1999) (3 yr. Eagan, MN 55121 2002) ibaril(a~iuno.com (3 yr. 2005) PHIL BELFIORI 2002 651-905-0293 (H) 5/2009 3671 Canary Way (1yr. 2002) 763-287-7167 (W) Eagan, MN 55123 (3 yr, 2003) pbelfioriM sbena.com (3 yr, 2006) JENNIFER DAHLQUIST (Alternate) 2007 651-994-8080 (H) 5/2008 3885 Gibraltar Trail (1 yr. 2007) 612-626-1602 (W) Eagan, MN 55123 Jeffnerl50-hotmail.com LAURIE HALVERSON May, 2006 651-662-6291 (W) 5/2009 680 Brockton Circle (1 yr, 2006) 651-686-0183 (H) Eagan, MN 55123 (2 yr, 2007) Laurie L Halverson(abluecrossmn.co DUANE L. HANSEN May, 2004 952-894-9228 (W) 5/2008 3911 Denmark Ave (1 yr. 2004) 651-687-9566 (H) Eagan, MN 55123 (3 yr. 2005) hand00(ftomcast.net DOROTHY PETERSON (Chair) 2000 651-454-6532 (H) 5/2009 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 (3 yr. 2003) norsk43370-iuno.com (3 yr, 2006) RICHARD PLETCHER 2001 651-687-9177 (H) 5/2008 1074 Northview Park (1 yr. 2001) Eagan, MN 55123 (3 yr. 2002) nchard.pletcher usarc-emh2.armv.miI (3 yr. 2005) RYAN ZIPF (Vice Chair) 2005 651-686-2958 (H) • 5/2009 4721 Pebble Beach Way (1 yr. 2005) 651-281-1275 (W) Eagan, MN 55123 (3 yr, 2006) rzipt lmnc.ora Eagan City Staff E-Mail: isjohnson@cityofeagan.com cmesko@cityofeagan.com polson@citvofeagan.com ghove@cityofeagan.com emacbeth@citvofeagan.com 5-2-07 Phone #651-675-5505 (Cherryl's # after 4:30 p.m.) Eagan Parks and Recreation Phone Number: 651-675-5500 Eagan Parks and Recreation Staff E-Mail Director Jul! Seydell Johnson Jsiohnson6cityofeagan.com Administration: Cherry! Mesko cmesko@cityofeagan.com m Paul Olson polson@cityofeagan.co Paula Nowariak pnowariak@)cityofeagan.com Sonya Rippe srippe@cityofeagan.com Forestry: Gregg Hove ghove@cityofeagan.com Water Resources: Eric Macbeth emacbethC&cityofeaaan.com TO: ADVISORY PARKS COMMISSION FROM: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION DATE: DECEMBER 14, 2007 WORKSHOP 6:30-7:00 pm Introduction to Cedar Grove Re-development Conference Rooms 2A and 2B ITEM I: Call to order ITEM II: Approval of agenda ITEM III: Approval of minutes of November 19, 2007 ITEM IV: Visitors to be Heard Staff is not aware of any visitors who wish to address the Commission at this time. ITEM V: Director's Update Director Johnson will provide a brief overview of activities and events within the department. ITEM VI: Consent Agenda There is one development proposal on the Consent Agenda for the Commission to review. Staff has provided background information for Diffley Marketplace Second Addition in preparation for a recommendation to the City Council. Wenzel Industrial Park was removed from the agenda after it was sent to the newspaper and will re-appear on the January 2008 agenda. ITEM VII: Development Proposals There are no development proposals for the Commission to review. ITEM VIII: Old Business There are no Old Business items for the Commission to review. ITEM IX: New Business There are no New Business items for the Commission to review. 1 ITEM X: Water Resources Update There are no updates at this time. ITEM XI: Other Business and Reports Park maintenance staff will provide a division overview and update. ITEM XII: Communications A recent letter addressed to the Arena Manager without a return address is included in the packet for your review. ITEM XIII: Round Table Any items of concern that might be placed on upcoming agendas or items of interest will be identified. ITEM XIV: Adjournment 2 Date: December 14, 2007 Agenda Item: VI-A; Diffley Marketplace Second Addition Action x Ol Eaall City Information MEMO 2. Existing Conditions 3. Preliminary Plat 4. Site Plan 5. Tree Mitigation Plan AGENDA ITEM: VI-A; DIFFLEY MARKETPLACE SECOND ADDITION DIFFLEY VENTURES, LLC TO: ADVISORY PARKS COMMISSION PREPARED BY: JULI SEYDELL JOHNSON, DIRECTOR OF PARKS & RECREATION ITEM OVERVIEW: Review the parks dedication, trails dedication, tree preservation, water quality and wetlands issues that pertain to the Diffley Marketplace Second Addition development. BACKGROUND/HISTORY: Reliance Development is requesting approval of a Preliminary Subdivision to create five commercial lots upon 10.94 acres located south of Diffley Road between Lexington Avenue and Daniel Drive, legally described as Lot 1, Block 1, Diffley Marketplace, in the NW 1/4 of Section 26. This 10.94-acre site was platted as a single parcel (Diffley Marketplace) earlier this year. A Planned Development was also approved earlier this year consisting of five commercial retail buildings on this site. The subdivision is proposed to create separate parcels for each of the proposed buildings and allow for separate ownership of each building/lot. There are no changes to the proposed development plans that were previously approved through the Planned Development. The site is bounded by Diffley Road to the north, Walgreen's and Eagan Center to the west, single-family residential development to the south, and Daniel Drive to the east. There is an existing driveway across the property that accesses Diffley Road and serves the Walgreen's to the west. The site is open, with a cluster of trees at the east end. PARKS AND TRAILS DEDICATION: This development shall be subject to a cash Parks dedication. Because dedication in areas zoned CommerciaUIndustrial is based upon the square foot area of the proposed buildings, payment at the prevailing rate will be due at such time as building plans are submitted. This development shall be subject to a cash Trails dedication. Payment of the trail dedication is to be based upon the "net acres" of the site. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are forty-three (43) significant trees in the inventory for the entire site (detached home area plus attached home area). Individual tree size and species break down is as follows: Species Count % of Total Avg. Diameter Box elder 18 42% 13" Willow 7 16% 12" Aspen 7~ 16% 12" Chinese Elm 3 7% 12" Cottonwood 3 7% 16" Pine 3 7% 12' hgt The balance of the tree inventory is comprised of crabapple, and one silver maple (48" diameter). The development as proposed will result in the removal of a total of thirty-eight (38) significant trees (88.4 % of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this development is set at 30%. Calculated tree mitigation requirement is fifty-four (54) Category B trees. The applicant has submitted a Tree Mitigation Plan that indicates the fulfillment of required tree mitigation through the installation of sixty-three (63) Category B trees. WATER QUALITY/WETLANDS: This 10.9-acre proposed subdivision will generate runoff within the J-watershed, which is associated with Fish Lake, Eagan's highest priority lake. However, any of this runoff that may eventually reach Fish will do so after being routed through a series of existing storm water basins and other lakes and wetlands. In accordance with the previously approved planned development agreement of this project, an on-site pond to treat most of the runoff before exiting the site will be required. To account for stormwater that drains offsite without treatment, a water quality cash dedication must be paid. There are no jurisdictional wetlands- associated with this development. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This development shall be subject to a cash Parks dedication. Said dedication shall be paid at such time as building plans are submitted for the lots comprising the site, and calculated at the prevailing rate for a Commercial/Industrial development. Said requirement to be a condition of the pending Development Agreement for the site. 2. This development shall be subject to a cash Trails dedication 3. The applicant shall fulfill required tree mitigation through the installation of at least fifty-four (54) Category B trees, or an equivalent combination of Category A, B, or C trees. (D . 4. Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved along and just south of the south property line. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. An on-site treatment pond shall be constructed with a minimum wet-storage volume of 1.5 acre-feet and a minimum surface area of 0.6 acres. The pond shall incorporate a 10-foot wide aquatic bench extending from the normal water level (NWL) to one foot below the NWL, and the side slopes below the aquatic bench shall be at a 3:1 slope to a maximum depth of 10 feet. The pond outlet structure must meet City design standards. 7. For the 1.04 acres of the site that drain offsite without stormwater treatment, a water quality cash dedication shall be paid. 7"• Eagan Boundary Right-of-way Para Location Map Park Area k Area Building Footprint ESQ IP~~'" a 13 rTIM 7t J, zst::~ `S e9 g II ~ a lit 4 8 8 o a v 0 CIO 1 ;ate k Q t7 - . ® d d 8 4 6 8 00 a d O B s a ,c t a 21 4 ©o si o C CS o ro g e wines ~e• La a P S ® B 4 B g ~ e 0 s r. Q d ~a ~ 6{986 ® D®fl ~ . pp C y~ A"V1 9M p - ~ -P- 4 .QA4 C ~ o cm Q _ _ e...e••.~ae ® o 1000 0 1000 2000 Feet Development/Developer. Diffley Marketplace Second Addn. Application: Preliminary Subdivision Case No.: 26-PS-13-11-07 N THIS MAP IS INTENDED FOR REFERENCE USE ONLY City of Eat W* E The City of Eagan and Dakota County do not guarantee the accuracy of this Information and are S Community Development Department not responsible for errors or omissions. i •i = ' ~ln~t 'E ~ f ~ . ii# ~ f~~ Ua y Y ;~I~ ~ H r~~ i E E ii'3 i ,n ( L t a i k ± [r ~1 I F O! f~ V t E d i ~ ; i E` ~=;ii a: 1 ; ( 3 i t ? ~ - ~z ! ~ ri p, ky . ffAA E ix E ~ a ~.Eg ! :Y[.!:![:EL.f-[.,:~R' t! i5i ~fii t e t ?34 IP t~•! 2a3.s : g[[ :1 , 3 QIJ e i SNOIlIONO.O 9NIlSIX3 8c • ~ ~ tom- :sl .rt r s•` ~ 't-.:;: < 1 rte. : _ F i '•C t?:F :x. a~ F ; F; Sit^•..~~ ?:~eii 1'~• ;t • _ f s 3 _.I r - i F Frya Fg: ie''+ai 'e 4 e45 Esc i=i !{ev,t ' ` C9 ~•3..~ - f - p - ~I' - t~ .Yi GY!- _ T• r: f'ei•ify _ r=it: 4 F 2sS - p < _ •'{i Rs.- -..e E j .{sue 'VE _ it :4 ~ - °a i~iy .G• _ _ _^tE:E: :S'ri'. 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I I I '1 ,l~• : r. w:..lll al w:..li. ~1 ~ ¦ ~ Y 1 •'J:::9 . 111 " 9 6 I Ta A. !r-='H I 1 b ..1 ' ~ t - ~ i,urx~n 'r eoew NANl , 1 'i I -fit" .Inn 4 ll-*:-.. \ ~ ~ ~t~ _ 1 at Illf I'1:1 'N.\ d>'R III J11.11111" al'0a Al r10.010 munluxxll,lu„v NV - (01'01? JJ'I.lJle1 a,.. 'a1' •Il1".1".I I ~Y e - ai _ iiiiii---'.--_•........m...".rw......a.wm."n.__«.......,...a.\d.+f..........w.._a..:~a_ oo Subject to approval ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MJNTJTES OF REGULAR MEETING OF NOVEMBER 19, 2007 A regular meeting of the Advisory Parks Commission was called to order at 7:05.p.m. on November 19, 2007 with the following Commission Members present: Joe Bari, Phil Belfiori, Jennifer Dahlquist, Laurie Halverson, Duane Hansen, Dorothy Peterson, Richard Pletcher and Ryan Zipf. Staff included Director Juli Seydell Johnson; Superintendent of Operations, Cherryl Mesko, Superintendent of Parks, Paul Olson, Campus Facilities Manager, Mark Vaughan, Tree Inspector, Dustin Jacobson; and Recording Secretary, Cheryl Stevenson. APPROVAL OF AGENDA Member Bari moved, Member Zipf seconded, with all present members voting in favor to approve the agenda as presented. APPOVAL OF J TES OF OCT©BEI 11, 0 Member Pletcher moved and Member Halverson seconded, with all present members voting in favor to approve the minutes of October 11, 2007 as presented. ~SITORS TO BE HAARI; There were no visitors to be heard. btRECTOR'S DEPARThIENT UPDATE Director Johnson noted a special event being held at the Eagan Community Center called "Chillin' Out in Eagan" from 4:30-8:00 pm. The event will provide information on fun ways to stay outside and stay active throughout the cold winter months, activities available in the indoor facilities and some other program offerings. Along with this event, will be the debut of the WiFi and the official opening of the Cyber Cafe coffee shop. Director Johnson reminded the viewers that the trails and paths that are plowed throughout the City, including those in Central Park are done contractually under the guidance of the Street Department. The segments being plowed have all been approved by the Council and changes to the route can be made only through a petition process in the spring. Also, because there are no scheduled City events, the City does not plow the Northview Park parking lot. The School District is allowed to plow it for use as overflow parking. Work has been done to the hockey rinks at Bridle Ridge and Sky Hill Parks. If the weather cooperates, flooding of outdoor ice rinks will begin in about 3 weeks. These facilities are scheduled to open, weather permitting, on Friday, December 21. Director Johnson shared that a Nutrition Coaching service at ECC is now available; coaches will even go grocery shopping with you and talk about healthy alternatives and food that can fit into an overall fitness plan. The Community Center has had a lot of new regular group renters, with about 20 groups now meeting at least once a month. CONSENT AGENDA Chair Peterson noted when working with the new water quality management plan, she would like to suggest a tutorial for the APrC to better understand the wording, ramifications, and how it works with park and/or trail dedications. Director Johnson commented that staff has also been discussing this and will set up a meeting with the water quality staff sometime in December or January. Advisory Parks Commission November 19, 2007 Page 2 Member Zipf moved, Member Peterson seconded, with all present members voting in favor to recommend the City Council approve the following recommendations pertaining to the Dakota County CDA proposal for Eagan Youth Housing : 1. This proposal shall be subject to a cash parks dedication with credit towards the unit count being given for the three residential units removed from the properties. 2. This proposal shall be subject to a cash trails dedication. 3. The applicant shall protect the preserved tree's critical root zones through the placement of required Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting), to be installed at the Drip Line or at the perimeter of the Critical Root Zone, whichever is greater, of significant trees/woodlands to be preserved on-site. 4. The applicant shall schedule a site meeting with the City of Eagan Supervisor of Forestry to finalize plans for transplanting trees to Woodhaven Park. 5. The applicant shall contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. 6. This development shall be subject to Policy 3.1, Policy 3.2, Policy 3.3 and Policy 3.4 of the City of Eagan's Water Quality and Wetland Management Plan. -._g_ EVELOPA IT NT PROPOSAL. There were no Development Proposals for the Commission to review. 'OLD BUSINESS There were no Old Business items for the Commission to review. SEW BUSINESS There were no New Business items for the Commission to review. HER BUSINESS AND REPORTS Sub-committee Updates Member Belfiori and the Natural Resources Sub-committee met earlier to discuss two topics. The first topic was the fishing trail access for Bald Lake located in the east central portion of the City. They reviewed two options for trails. Member Hansen and Member Belfiori recapped one option they preferred but indicated there will be more discussion before this is brought back to a future meeting to be scheduled in January or February. Member Peterson noted the Bald Lake area near Bridle Ridge and Northview Park Road has been owned by the City for years and the plan has been to put a trail in, but the terrain is terrible, so this might be improved with the consideration of a fishing access. Member Belfiori stated that the trail would be made of wood chips. Member Pletcher discussed the trail that goes north of the lake, and the trail from the south starting at Northview Park Road. He wondered why there was no discussion to do both trails, so that it does connect the park with the trail. Member Belfiori answered that staff has discussed this and due to rough terrain with possible tree removal and environmental issues, it would be more difficult and costly. Member Hansen informed the group that if this improvement did happen then all 30 square miles of Eagan would be within one mile of a fishing pier or shoreline. The second topic discussed by the Natural Resources Sub-committee was options for wetland banking within the City of Eagan. This issue has been raised in the past to better meet the needs of the City of Eagan and developers who need to provide wetland banking. Advisory Parks Commission November 19, 2007 Page 3 Member Zipf noted that the Recreation Sub-Committee also met before this meeting to discuss potential policies that relate to photographers in parks; more specifically, photographers taking pictures at the Eagan Community Center/Central Park and Holz Farm Park. It has been observed that in a number of cases there is a conflict when there is a private rental for a wedding or similar event and other people arrive at the park to take their own pictures for either casual or milestone events. This sometimes becomes disruptive to the private event when casual visitors are infringing into rental space which then requires staff intervention. Holz Farm has also experienced some situations where professional photographers are capturing the backdrop of the park for their clients and at times will instruct them to pose in areas that may not be safe. There was discussion about how there might be a reservation procedure to better control photo sessions in the two identified locations, however the sub-committee had not come to a recommendation yet. It is important that the parks remain open and accessible for people to take pictures while preserving the integrity of rentals that occur at these locations. A reservation procedure, without a fee, would allow staff to determine if the site would be available or not and avoid any conflicts. Cascade Bay 2007 Update Campus Facilities Manager Vaughan provided an update and overview of the 2007 season for Cascade Bay and Captain's Course. Vaughan provided statistics in the form of a Power Point presentation that reviewed Cascade Bay attendance, revenues, expenses and sales numbers; which were consistent with last year. Vaughan stated that attendance was down in spite of the warmer weather and that staff will be focusing on 2008 to address this challenge. Ma nager Vaughan noted that the fees were increased in 2007; the second increase since 2003. There were some questions asked about the changing demographics, surrounding water parks and how that impacts Cascade Bay. Director Johnson stated that we have been seeing a reduction in the younger age level, but are starting to see some infill of younger families and are tracking this closely. Shade Tree Disease Report City Tree inspector, Dustin Jacobson, presented the annual Forestry Report, describing the control of Oak Wilt, Dutch Elm Disease and the Buckthorn removal assistance program. He also mentioned that this spring there was a lot of European Pine Sawflies throughout the City. The City continues to participate with the Department of Agriculture for Emerald ash bore prevention. Jacobson presented photos and charts that showed the levels of tree diseases and buckthorn growth in Eagan. Member Pletcher asked if the Buckthorn removal is reaching the point of total eradication in Eagan. Jacobson answered that we have made a lot of progress and are getting residents more involved which is helping to make it more manageable but it will remain an issue for some time. COMMUNICATIONS Director Johnson discussed e-mails received from a couple of vendors that participated in the Halloween Hodgepodge event. They both thought it was a wonderful experience and look forward to participating next year. ROUND TABLE There was no discussion during Round Table. .DJOL RNMENT With no further business to conduct, Member Zipf moved, Member Ban seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 8:00 p.m. Secretary Date