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02/14/2000 - Advisory Parks & Recreation Commission AGENDA ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, February 14, 2000 7:00 PM Eagan Municipal Center City Council Chambers A. 7:00 PM Regular Meeting 7:00 pm B. Call to Order and Pledge of Allegiance 7:02 pm C. Introduction of New Members D. Introduction of New Staff - Cathy Bolduc E. Commission Organization 7:10 pm (1) Election of Chair, Vice Chair and Secretary (2) Sub-committee appointments F. Approval of Agenda 720 pm G. Approval of Minutes of Regular Meeting of January 10, 2000 721 pm H. Visitors to be Heard 722 pm I. Department Happenings Pages 5-6 723 pm (1) Benefits Video (2) Fishing Guide J. Consent Agenda 735 pm (1) Eagandale Office Park 5'h Addition-Zirnhelt Properties Pages 7-9 H. Development Proposals (1) Inver Grove Heights - Royal Oaks Realty Pages 11-38 736 pm I. Old Business (1) Tree Mitigation Pages 3942 7S0 pm (2) Murphy Farm 3'd Addition Pages 43-44 8:00 pm (3) Mallard Trail Pages 45-46 8:05 pm (4) Teens Update Pages 47-57 8:10 pm J. New Business (1) Request to Consider Easement Swap-Regal Cinema Pages 59-63 830 pm (2) Tennis Court Replacement - O'Leary Pages 65-68 8:45 pm (3) Oak Wilt Grant Page 69 8S5 pm (4) Northview Park Sign Pages 71-73 9:00 pm K. Parks and Recreation Update 9:10 pm L. 'Water Resources Update 9:15 pm M. Other Business and Reports (1) Subcommittee Updates 9:16 pm (2) Community Facility Task Force Update 920 pm (3) Communications 930 pm (4) Park Site Fund Update Pages 75-76 935 pm (5) Best Practices Field Manual Page 77 9:40 pm N. Round Table 9:45 pm 0. Adjournment 9:50 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliaryaids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received the City will attempt to provide the aids. ADVISORY PARKS COMMISSION 2000 MEMBERS NAME AND ADDRESS Release TERM TELEPHONE TERM Phone # START ELI US JOSEPH BARI 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail (3 yr. 1999) Eagan, MN 55121 TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) terry.davis@StPaul.com CYNDEE FIELDS 2000 651-686-0351 (H) 1/2003 4725 Weston Hills Drive (3 yr. 2000) Eagan MN 55123 N. MARK FILIPI May, 651-687-9866 (H) 1/2001 836 Overlook Place 1997 651-602-1725 (W) Eagan, MN 55123 (3 yr. 1998) mark. filipi@metc.state.mmus KEVIN GUTKNECHT 1999 651-454-2890 (H) 1/2002 960 Savannah Road (3 yr. 1999) 763-323-5744 (W) Eagan, MN 55123 kggutkne@co.anoka.mn.us FLOYD HIAR (Alternate) 2000 651-456-0387 (H 61: W) 1/2001 3720 Knoll Ridge Drive Eagan, MN 55122 BARBARA JOHNSON 1997 651-452-2609 (H) 1/2001 4535 Oak Chase Road (3 yr. 1998) Eagan, MN 55123 GEORGE KUBIK 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive (3 yr. 1996) 612-713-5315 (W) Eagan, MN 55121 (3 yr. 1999) George_Kubik@mail.fws.gov DARYLE PETERSEN 1996 651-681-0170 (H) 1/2001 4126 Lantern Lane (3 yr.1998) 612-514-5155 (W) Eagan, MN. 55123 daryle.lee.petersen@medtronic.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive (3 yr. 2000) Eagan, MN 55122 JOHN RUDOLPH 1993 651-454-8761 (H) 1/2001 1644 Norwood Court (3 yr. 1998) 612-707-2402 (Fax) Eagan, MN 55 122 612-707-2526 (voicemail)/20/00 jrudolph@burnsville.k 12.mn.us Eagan City Staff E-Mail: kvraa@ci.eaaan.mn.us cmesko@ci.eagan.mn.us polson@ci.eaaan.mn.us jasfahl@ci.eagan.mn.us Phone # 651-681-4661 (Cherry)-s # after 4:30 p.m.) . 1000 IS MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 10, 2000 SUBJECT: FEBRUARY 14 COMMISSION MEETING The new commission year starts this month at 5:30 p.m. in the 2°d floor conference room for those of you on the Acquisition/Development Sub-committee and involved with the Moonshine Park master planning process. The meeting will have to conclude at 6:30 p.m. Welcome to the new Commission appointees! Appointed to new three-year terms are Dorothy Peterson and Cyndee Fields. Terry Davis was appointed to another three-year term and Floyd Hiar was appointed as alternate to the Commission. The entire Commission is requested to meet at 6:30 p.m. in the 2"d floor conference room for introductions and a brief orientation. The regular meeting will begin at 7:00 p.m in the Council Chambers. Past Vice Chair Johnson will gavel the meeting to order and after approval of the agenda, it would be appropriate to introduce the newly appointed commission members to the viewing audience. Staff will introduce Recreation Supervisor Cathy Bolduc who started with the department in early January. Lakeville Parks and Recreation previously employed Cathy. (We didn't penalize her for her past mistakes,!!) For ease of administration, the Director of Parks and Recreation will lead the Commission through its organization. The Commission will select a chair, vice-chair, and secretary. The Commission will also consider sub-committees it may wish to form in order to carry out its responsibilities. Traditionally, they have included Recreation, Natural Resources, and Acquisition/ Development sub-committees. Department Happenings This month, as part of the Department Happenings, a brief video produced by the Minnesota Recreation and Parks Association (MRPA) will be shown. Narrated by Don Shelby of WCCO-TV, the video reflects Parks and Recreation as a community's "Best Investment". Eagan Parks and Recreation will be building off this theme and the `Benefits of Parks and Recreation" theme over the next two years to illustrate the important role that leisure plays in the quality of life of Eagan citizens. In addition to the video and review of the activities in the department for the last month, copies of the new Eagan Fishing Guide will be distributed. Information on how the community can obtain copies of this guide will be announced. Consent There is only one consent item for the Commission. Traditionally, this Commission has approved the consent agenda unless a Commission Member has a specific question about an item If there are no questions, a single motion to approve is in order. Development Proposals: There is only one proposal this month, which is actually in Inver Grove Heights. Under the Joint Powers Agreement with Inver Grove Heights, the Eagan City Council has asked the various commissions to review the proposal for comment. Enclosed is a staff report covering this issue. Old Business. Tree Miti ag tion After numerous meetings regarding how best to utilize the funds that have accumulated, it appears as if there is a consensus on how best to allocate them A draft policy has been prepared and reviewed by the City attorney's office and is considered ready for approval. Murphy Hill Farm Addition The Murphy Farm P Addition appeared at the January 18 City Council meeting. The Council approved the preliminary plan based on the APrC recommendation to not include Lot 18 (the proposed flag lot) and to purchase a portion of it for inclusion into Blackhawk Park. The issue before the Commission is to determine the source of funds to purchase this property. Mallard Trail Last year the Commission approved the preparation of a feasibility report for this trail connection. Staff has prepared a report based on the Commission's direction and now needs authorization to proceed. New Business. Easement Swap - Regal Cinema Staff received a letter and request to "swap" a conservation easement over a portion of property owned by Regal Cinema in exchange for the opportunity to use parking space in Rahn Park. Members may want to review this item and make an on site visit for themselves. Tennis Court Replacement Last year the Commission was made aware of the severe problems encountered at O'Leary Park tennis courts. This item appears on the agenda seeking direction. Oak Wilt Grant The City has been successful in previous years in obtaining grant monies to help residents with the cost of removing infected trees. Staff is seeking authorization to again submit an application in the amount of $10,000 Northview Park Sian The Department initiated a program several years ago to develop larger, more unique park signs for community parks that are decidedly different than neighborhood park signs. Because of planned activities at Northview Park and athletic fields, staff has prepared a new sign design for that park for review. Superintendents Olson and Asfahl will provide Parks and Recreation updates followed by Other Business and Reports with updates, communications, and park site fund expenditures and income from December of last year. Gregg Hove will share the new field manual, which he had a significant role in. As always, if you are unable to be at the meeting, please call 6814661 to let us know. Respectfully submitted, Ken Vraa, Director of Parks and Recreation KV:cm. DEPARTMENT HAPPENINGS FEBRUARY 2000 1. Eagan Parks & Recreation was the host of the MRPA Boot Hockey State Tournament on January 22-23, 2000 at Goat Hill Park. 18 teams participated in this tournament. The teams were very pleased with the facility and accommodations. The weather also held up great for this outdoor tournament. 2. Outdoor winter sports are coming to an end. Teams will then move on to state tournament play. Currently four teams from the outdoor leagues will be participating in MRPA State Tournaments. 3. Kelly Lintz was hired as the Sports Program Associate. Her first day was January 21. She has been a tremendous help with all the leagues. 4. Softball teams are calling for information. Registration for returning teams begins February 28 and runs through March 14 for new teams. 5. Over 160 kids got the opportunity to ride on a dog sled at Trapp Farm Park on Saturday, January 29th, 2000. For only $2.00 kids sat behind 5 - 6 powerful dogs laughing as they were pulled around in the snow. 6. A questionnaire is being developed for the seniors in an effort to begin planning more programs and activities to attract the large numbers of seniors Eagan is home to. The goal is to develop a senior program created by and for the seniors filled with activities for all. 7. Two new programs have taken off this winter. Making Tracks, geared for kids 3 - 5, took parents and their child through the "footprints" left in the snow by the animals in the area. Then they walked through the snow looking for and identifying what animals have been in Blackhawk Park. Snowshoe hiking was a great success with all the participants. Sixteen youth and parents learned how to walk on snow with special shoes. 8. Warming houses are still open to the public, on a more limited basis, however, due to the many college students that have returned to school. All the Class A rinks are open on a regular basis as well as the Trapp Farm Park tubing hill. Other rinks are open according to staff availability. 9. Maintenance staff will continue to maintain the outdoor rinks on a regular basis until the conditions make it impractical. Staff has noted a decrease in the use of the outdoor rinks. This observation is based upon the few skate marks and shavings generated by an evening of use. 10. When not maintaining rinks, the maintenance staff has begun work on a number of projects including refurbishment of the interior of the Northview service building, sign refinishing and the construction of goals. 11. All equipment approved in the 2000 C.I.P. has been ordered. Each is replacing existing equipment. Included are 2 mowers, 2 trucks, the brush chippers and a trailer. Vendors have again commented on the good condition of the units being traded considering the age or hours. This is a positive reflection on the City maintenance program. Each unit met the City guidelines for replacement. 12. Aerators have been placed in a number of City lakes due to low oxygen levels. Notices and signing are done in accordance with the State issued permits. 13. Several soccer fields will be taken "out of service" this fall to allow for intensive turf maintenance. This has not been done for several years. Staff is currently making plans to provide temporary fields at alternative sites. The process to renovate all of the fields on a rotational basis will take approximately 3 years including this season. 14. A Metro-Greenways planning grant for Patrick Eagan Park was submitted. Letters of support were received from Dakota County, the School of Environmental Learning and Dakota Hills Middle School. 15. Applications for seasonal positions are now being accepted for a variety of positions. A number of seniors have had very positive experiences working in maintenance positions. 16. The annual Arbor Day poster contest will be introduced to P grade classes in the upcoming weeks. The West Group has again graciously agreed to make reproductions of the selected poster. 17. This year's Arbor Day event will be held at Northview Park. A new sign and plantings will be installed at the main entrance. 18. A contract with the Dakota County Sentence to Service program was approved by the Council for this year. The department uses STS for park and pond clean-up and a variety of other unskilled tasks. The City pays an annual fee of $9,500 to the County for the provisions of a work crew of 8- 10, a supervisor and all insurances for a minimum of 50 crew days. 19. Aerators have been installed in Blackhawk and Thomas lakes and Bur Oak Pond due to low dissolved oxygen (DO) concentrations in those waterbodies. Aerators are expected to be needed in other priority lakes imminently, whenever field measurements indicate DO concentrations to be less than 5 parts per million. 20. The 2000 Eagan Fishing Guide is now available to the public at no cost. The guide includes basic information about nine priority lakes in the city. Each year, manual is updated and 1000 copies are printed. 21. The Water Resources Division has ordered for use in 2000 a portable weed cutter and a solar- powered aerator. Both units will be tested in different settings and are expected to improve the division's ability to manage water quality in the community. 22. Over the past several weeks, up to 25 percent of the time of Water Resources Division staff has been spent on wetlands conservation issues. This is a significant increase in time spent on these issues over the past several months. It is unclear if this is a change in trend or an unusual occurrence. Speculation is that increasing amounts of time will be spent on wetlands matters because more of the lands that remain to be developed in the city contain wetlands. 23. A grant proposal submitted by the Water Resources Division has received funding by the Metropolitan Council (MC). The $33,070 grant will be used to study street sweeping to improve water quality. The MC received 89 applications requesting a total of $7.7 million and approved funding for 25 educational, technical, and research projects for a total of $1 million. The project will be funded through the 1999 Metro Environment Partnership program meant to support projects to prevent or combat runoff pollution. 24. Water Resources Coordinator Eric Macbeth and Parks Superintendent Paul Olson met several weeks ago with Minnesota Pollution Control Agency staff to review general options for resolving the problem of lead-contaminated sediment in JP-24 at Captain Dodd Park. The land-based remediation of this site was completed in 1998. The site was contaminated via the former Kisling property located in Inver Grove Heights east of the park. 25. Superintendent of Recreation met with the Arts and Humanities Council on January 28 and 29 h as part of a long range planning / visioning meeting. They have had great success and are hoping to grow and offer even more. 26. Friends of the Farm have set their event schedule for this year. They are planning a Spring Cleanup day, Spring Festival, Host to Lone Oak Days, mini camp offerings to take place this summer, and consideration of hosting an "old Fashioned Christmas" in December. 27. Requests for use of athletic facilities have begun for this summer. I t appears that our facilities again will be host to numerous invitational, regional and state competition events. 28. Staff are working with the Girls Fastpitch Softball Association on improvement considerations to Lexington Diffley and Northview Athletic complexes that will better serve their organization. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 10, 2000 SUBJECT: EAGANDALE OFFICE PARK 5TO ADDITION BACKGROUND George Zirnheh is requesting Prelinninary Subdivision approval to allow the creation of a two lot subdivision entitled ' Eagandale Office park 5" Addition". The proposed subdivision overlays 6.8 acres of land currently described as Lot 1, Block 1, Eagandale Office Park 2°' Addition and is located south of Corporate Drive east of Pilot Knob Road in the northwest'/. of Section 3. In April of 1997, the city approved a Final Planned Development that called for a two phase, 90,000 square foot office building upon the property. To date, only phase one of the building has been constructed. Phase one entails a two story, 25,000 square foot westerly wing of the office building. While conceptually indicated on the approved site plan (as part of the planned development), the subdivision of the property into two lots was never pursued. This item is scheduled for consideration at the February 22 Advisory Planning Commission PARKS AND TRAILS DEDICATION This development would be subject to a cash parks dedication and a cash trails dedication TREE MITIGATION There are no tree mitigation issues with this development proposal. WATER QUALITY/WETLANDS There are no water quality/wetland issues with this proposal. FOR COMMISSION CONSIDERATION 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. f oil r I I I I I~ ~ r,.~ c ` c i 1 / • . C:"- 00 ji1 \ L its Iu DUI • ~ 1 ~ W I • N • ~~W _ I V . W z 6- W N V W ~tSt V W ~y ~ mva a ' j 0 00 ~ ~ , ~ III I'.I I I.. ~ • ~ low -7= I ,I II.►Ii. ~ ' . II I i Aral I ! III III III IIII I ~ • see) 0 O • ; APPROVED FINAL PLANNED DEVELOPMENT I ~ I ~ flit I: Q 3 - I!i CJ 8 ` III N ' I ICI I its I ji I.I. ~ I I br. I U " I oil, Its %jjs ' I ~s see I I p 1-01 1 i-+ R I e I tl I ~ I PRELIMINARY SUBDIVISION I I MEMO - city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 10, 2000 SUBJECT: PARK DEDICATION REQUIREMENTS-ROYAL OAKS REALTY ISSUE To determine the park dedication requirement for the proposed subdivision in Inver Grove Heights by Royal Oaks Realty. BACKGROUND: The City of Eagan and the City of Inver Grove Heights entered into a Joint Powers Agreement (JPA) in 1997 that included all developed property in Inver Grove Heights that requires the extension of utility services from the City of Eagan. As it relates to parks, the JPA provides for a land or cash dedication as may be determined by Eagan. Attached is that portion of the JPA that relates to park dedication. Members may recall that with the Southern Lakes Development located north of Cliff Road, a playfield was required. The playfield was a requirement because of the number of new residents, primarily children participating in youth sports, in the Southern Lakes Development and the impact on park services provided by Eagan. Park Service District Hidden Corner Park within Park Service District 36E serves residents in the very southeast section of Eagan. This park was acquired in conjunction with the Red Pine school site. The City and School District have a `joint powers agreement" that covers the playfields/play equipment and their maintenance. Park Service District 36E is bounded by Rosemount to the south, Cliff Road, Hwy 3 and Inver Grove Heights. This service district has approximately 235 home sites, representing one of the smaller park service areas within the city. There are approximately 100 acres of undeveloped land remaining in this park service district, potentially creating as high as 132 single family units. At 3.5 residents per unit, this translates into 1,280 people within the park service area. The next nearest park is Holz Farm Park located %z mile to the west. The proposed development is immediately east of Park Service District 36E and proposes to create 76 additional single-family lots. (A planning report is attached for review.) Hidden / Corner Park/Red Pine School provides approximately 4.6 acres of playfield space. The site also provides extensive play equipment, which the School intends to enlarge this year. The play equipment installed goes well beyond that of a typical park installation and should serve the park service area very well. The park has an overlay soccer field, two backstops and hard court. Not unlike several of the smaller park service areas, there is no winter skating opportunities, although there is some sledding. With the addition of the playfield in the Southern Lakes development to the north, it would seem that this area will be adequately served with these amenities. AUTHORITY FOR REVIEW The JPA provides for review of this development in IGH. Because there is no storm water impact, the issues of water quality and tree preservation are not issues that are under review by this Commission. Only the issue of park dedication needs consideration. RELATED ISSUE As the Commission is aware, some of the residents bordering Southern Lakes Park have objected to its intended use. After several meetings and an on-site review of the park, it was this Commission's position that it is now up to Inver Grove Heights to propose any solutions to the perceived problem at this park. This development could provide that opportunity. It is within IGH's authority to require a park land dedication from this subdivision if they determine a need. It is this department's understanding that IGH is looking at property further to the south as a possible alternative for meeting the playfield need. ALTERNATIVES FOR CONSIDERATION. The Advisory Commission has two alternatives to consider; recommend a park land dedication or a cash dedication. DISCUSSION/ALTERNATIVES This park service area with Hidden Comer Park and the close proximity of Southern Lakes Park is well served given the current and future population projections. In terms of amenities not met, winter skating and tennis are two of the most prominent components that could be considered as additions. However, this service district is not unlike others in not having either of these facilities within their neighborhood. The Park Service Area (there are six in Eagan that encompass several park service districts) does have the eleven tennis courts at Northview and rink locations at Goat Hill, Bridle Ridge, Clearwater and major tubing hill at Trapp Farm Staff has not engaged the developer in conversations relative to these considerations. The other alternative is a cash dedication, which would revert to the City of Eagan. This would amount to approximately, $96,000 FOR COMMISSION ACTION To recommend to the City Council the park dedication requirements for this proposed subdivision. 49 city of aagan PATRICIA E. AWADA January 13, 2000 Motor PAUL BAKKEN BEA BLOMQUIST Mr. Jack Skoog, Chair PEGGY A. CARLSON SANDRA A. MASIN Inver Grove Heights Parks and Recreation Commission Council Members c% Inver Grove Heights Parks and Recreation Department THOMAS HEDGES City of Inver Grove Heights City Administrator 8150 Barbara Avenue E. J. VAN OVERBEKE Inver Grove Heights, MN 55077-3412 city clerk Dear Mr. Skoog. Your Director of Parks and Recreation, Mark Mayer, recently brought your letter of November 18, 1999 to the Eagan Advisory Parks Commission to my attention. Until Mark faxed a copy of the letter to my office, I had not seen it. Your letter requests 1) that Eagan confirm that it will not schedule games on the Southern Lakes Park field in the year 2000, and 2) that the Eagan Parks and Recreation Department would not assign the field until there are sufficient enrollees in EAA from Inver Grove Heights to qualify as a team. This letter confirms that is indeed our mutual understanding. Determining the number of participants that would constitute the creation of a neighborhood team was another question you asked. That can be influenced by a number of factors. The number of children accommodated on a roster for each particular sport differs and the number of participants by age group changes from year to year. Eagan will monitor the number of EAA participants after the spring registration is completed to make a determination if there are sufficient numbers to warrant this field's use in the future. Perhaps comparing last year's registrations with this year's will help us see what trends are developing. It is also our understanding that your Commission may be looking at other possible options to meet the field use needs of the youth in this area, if they are not accommodated at this park. Should you determine a viable option, we can again schedule a joint meeting to review. Sincerely, Ken Vraa Director of Park and Recreation cc: Tom Hedges, Eagan City Administrator Mark Mayer, IGH Director of Parks and Recreation Eagan Advisory Parks Commission Jeff Asfahl, Superintendent of Recreation 13 MUNICIPAL CENTER THE LONE OAK TREE MAINTENANCE FACILITY 3830 PILOT KNOB ROAD THE SYMBOL OF STRENGTH AND GROWTH IN OUR COMMUNITY 3501 COACHMAN POINT EAGAN, MINNESOTA 55122-1897 EAGAN. MINNESOTA 55122 PHONE: (651) 661-4600 PHONE: (651) 681-4300 FAX: (651) 681-4612 Equal Opportunity Employer FAX: (651) 681-4360 TDD: (651) 454-8535 www.cttyofeogan.com TDD: (651) 454-8535 01/07/00 FRI 12:54 FAX 651 450 2490 Park and Rec Dept. 002 Ciy of INVER GROVE HEIGHTS November 18, 1999 Eagan Park and Recreation Commission c% Eagan Park and Recreation Department Eagan Municipal Center 3830 Pilot Knob Road Eagan, MN 55122 Dear Eagan Park and Recreation Commissioners, At the October 13 meeting of the Inver Grove Heights Park and Recreation Commission, our group was updated regarding the meeting that took place a number of weeks ago between representatives from our respective Commissions, regarding the ballfield located in the Southern Lakes Development. Several residents of the area were present and requested that our City secure in writing from your Commission the three items that were agreed to at the last meeting; 1) that organized play would not be scheduled on the site any earlier than 2001, 2) that play would occur only after enrollment from the neighborhood was sufficient to justify the creation of a team and the subsequent scheduling of the field, 3) that representatives from the two Commissions were willing to meet further on the topic, if requested to do so. In follow up to their request, the Inver Grove Heights Park and Recreation Commission respectfully requests that your Commission provide us the information in writing, as sought by the neighborhood. In your letter please indicate the method that win be utilized and what the threshold number of enrollees would be specific to the creation of the neighborhood team. Thank you for your consideration of our request on behalf of the neighborhood and we will look forward to your response. Sincerely, G ZN' Jack Skoog, Chair Inver Grove Heights Park and Recreation Commission 14- 8150 BARBARA AVENUE • INVER GROVE HEIGHTS, MN 55077-3412 TELEPHONE (651) 450-2500 • CRY OFFICE FAX (651) 450.2502 • POUCE FAX (651)450-2543 6514502490 CITY OF EAGAN ,TEL=6516814612 01/07100 13:51 city of eagan ' I1~E3i©RAND ~1~i'~~ .W' .gW,y.,. ,'M :7 eL i M'_~:M.Yf ►t •.:.'°A'.~4 "~-'~R' TO: Advisory Planning Commission FROM: Pamela Dudziak, Planner DATE: January 20, 2000 RE: Proposed Development of Betty Allen's Property, East of Weston Hills in Inver Grove Heights BACKGROUND Royal Oaks Realty is proposing to develop a 56-acre site in Inver Grove Heights, south of Cliff Road and east of Weston Hills in southeast Eagan. Through the Joint Powers Agreement between Eagan and Inver Grove Heights, Eagan would provide sewer and water services for this proposed development. The Eagan City Council reviewed this development proposal earlier this month and requested that it be reviewed by the Advisory Planning Commission and Advisory Parks and Recreation Commission before the Council makes formal comment to the City of Inver Grove Heights. This item has been scheduled as a public hearing for the January 25, 2000 APC meeting so that the public may comment on the proposal. The APrC will review the proposal at its regular meeting on February 14, 2000. SUMMARY OF PROPOSAL The proposed subdivision consists of 76 single-family lots on 56 acres. The property contains a few existing wetland areas. Stormwater ponding is proposed on Outlot A in the northwest corner of the site. The net density within the proposed MUSA area is 1.84 units per acre. The proposal includes a request to Rezone the property from Agricultural to various single- family residential zoning districts: E-1 Estate (2.5 acres minimum), R-lA (1 acre minimum) and R-1 C (12,000 sq. ft. minimum). According to the applicant, a 16-acre portion of the site is /5. Memo - Betty Allen Property January 20, 2000 Page 2 outside of the MUSA (Metropolitan Urban Service Area) and the applicant is petitioning a Comprehensive Guide Plan Amendment to adjust the MUSA boundary to include another 4.25 acres, leaving an 11.75-acre parcel on the northeast portion of the site outside of the MUSA area. The property owner plans to continue to live in a new home that will be constructed on the 11.75-acre lot which will consist of Lot 44 Block 2 and Lot 4 Block 1. Three lots north of Apennine Way exceed one acre in size and serve as a transition to the large residential lots to the north. The remaining lots range from 12,000 to 49,523 square feet. A single street access is proposed via Apennine Way. The developer proposes two street stubs for future extension to the south, and a future extension of Apennine Way to the east to connect with Albavar Path. Another potential connection between Weston Hills Drive and Apennine Way just north of this development is also shown via an extension of Stratford Lane, but its construction with this development is uncertain because the developer does not control the land underlying the proposed street extension. ISSUES Based on Eagan City Council and Engineering staff's initial review, city staff forwarded comments to Inver Grove Heights for their consideration. The primary issues related to the proposed access and limited street connections in and out of this development, and whether the park dedication and recreational facilities are adequate. The Eagan City Council was concerned } about the impact additional traffic generated by this development could have on the Weston Hills neighborhood within Eagan. City Engineering staff indicated to Inver Grove Heights that the extension of Apennine Way to Albavar Path should be completed at this time, as well as the extension of the Stratford Lane connection between Weston Hills Drive and Apennine Way. Inver Grove Heights hired a consultant to prepare a traffic study, however, the results of that study are not yet available. The APrC will be reviewing the proposal with regard to park dedication and recreational facilities. Proposed sewer, water and stonmwater facilities appear to be satisfactory and in accordance with the 1997 Joint Powers Agreement, and present no negative impacts to Eagan. ACTION TO BE CONSIDERED To take public comments and make a recommendation to the City Council regarding issues related to this development. ~~p ROOM 00evdary Purcol Area Location Map ~ Cr - DuUding Footprlet i t• r 17 , rt • ~ D E • • + a P ♦ IF ' ~ r •aPrar ~ ~ E~• r ~ a f • • a 1 - c" Q ! w • - • a. L v re • 44 7, o'er • rr r • 7 s r a Subject • ~ Site w , d 1 Cz 4► f ` ~ ~ r o E~ E N ~ E . tWP - 0 ■ 00 1000 0 1000 2000 Fast Development/Developer. Betty Allen Plat (Royal Oaks Realty, Inc.) Application: Preliminary Plat Case No.: City of Inver Grove Heights Applicatiion 17 M4 Raparad udng fEt91 /rrl isw 3l. f 0od bsr o dvd pratdd N blOdod ta+$uveyQprti+rradYOU " dJanery>g0E City of Eagan THIS YAP Ig INTENDED FOR REFERENCE USE ONLY E C«oeeaay a.wNean.t awe rtrw.er The City of Eagan and Dakota County do net guarantee tbo accuracy of We intervention and are S net resPenslblo for errors or ondsslons. 1 A, sL---- slit, { Y rtT f , /T, _T_ I T_ T- . 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I I _ 111 _ _ ~ \ ~~_f~(• ~ I ~ 4 \ ~ CNMO N d ~ d N 0 I1 bn X13 S 3& d P u D /QJ01NIANI Ildl ~\dJVNMMdd PLA NING REPORT CITY OF IN% ER GROVE HEIGHTS REPORT DATE: January 14, 2000 CASE NO.: 99-78PA; 99-65SZ 111" iced 1/26/00: Edits are shown in bold type, with additions underlined and deletions shown with strikethrough notations) APPLICANT: Mike Black, Royal 04ks Realty, Inc. i PROPERTY OWNERS: Betty Allen REQUEST: 1) Comprehensive Plan Amendment adding 4.25 acres of MUSA and changing land use designation of that acreage from Rural Density Residential to Low Density Residential 2) Preliminary Plat Approval of a 77 lot Residential Subdivision 3) Rezoning from A, Agricultural to RI-C & RI-A, Single Family Residential and E-1, Residential Es e 4) Wetland Impact Plan ap royal 5) Lot width variance for LQt 12, Block 2 6) Right of Way Width Variance for Cul-de-sac Streets 7) Cul-de-sac length Variance HEARING DATE: . 1/18/99 LOCATION: South of Cliff Road o~ Eagan Municipal Boundary COMPREHENSIVE PLAN: LDR, Low Density Residential & RDR, Rural Density Residential ZONING: A, Agricultural REVIEWING DIVISIONS/DEPARTMENTS: Community Development, Planning, Public Works, Engineering, Administration, Park & Recreation, Fire Marshal PREPARED BY: Bill Turnblad, City Plannt r INTRODUCTION Mike Black of Royal Oaks Realty is proposing eo develop the Betty Allen property, which is located between Albavar Path and Apennine Way soul of Cliff Road. The western property line of the site is the Eagan/Inver Grove Heights municipal boundary. The enact location of the project site can be seen in Exhibit A. I The preliminary plat shows 77 single family residential lots on 56.42 acres. 75 of these lots will have urban utilities and are proposed to be developed under two separate zoning classificaduns. 72 of these lots would be zoned RI-C and have a minimum lot size of 12,000 square feet. The other three urban lots would be zoned Rl-A, and have a 1.0 acre minimum lot size. I ~ Ze 3E)t7d NI A1'V--W SXV0 'VADd Z~9SEB0 CO.51 0002/TE/10 i°b9S£8d ,ing Report - Royal Oaks Realty (Case No. 9945SZ) 27100 Page 2 In addition to the lots with urban utilities, there re two proposed lots which would be zoned E-1 and have minimum lot sizes of 2.1 acres. These two ots would continue to be owned by the current land owner, Betty Allen, and would be located outsi a of the Metropolitan Urban Service Area (MUSA). In order to develop the property as proposed, a minor Comprehensive Plan amendment would be necessary. Currently, 40.42 acres of the site are located within the MUSA and can be provided with municipal sewer and water by the City of Eagan under the terms of the 1997 Joint Powers Agreement between the two Cities. The remaining 16 acres of the property are located outside of the MUSA. As can be seen in Exhibit F, portions of Lot 3, Block 1 and Lots 12-16, Block 2 are in this area outside of the current MUSA. Therefore, an amendment has been requested to include within the MUSA the 4.25 acres that constitute these lots. The amendment would also reclassify the future land use designation of the 4.25 acres from RDR, Rural Density Residential o LDR, Low Density (urban) Residential. SPECIFIC REQUEST The following specific actions have been reques ' d: a) Approval of a COm2rehensive Plan Amendm adding 4.25 acres of MUSA and changing its land use designation from RDR t LDR. b) Approval of a Rezoning from A, (A ricultural) to: R7-C, Single Family Residential, RI-A, Single Family Residential, and E-1 sidential Estate. c) Approval of a Preliminaa Plat for 77 lot detached single family residential subdivision. d) Approval of Lot Width Variance for' Lot 12, Block 2. e) Approval of a Right of Way Width {Variance to allow 50 foot cul-de-sac widths rather than a 60 foot width. f) Approval of a Cul-de-sac Length Variance to allow a 623 foot long cul-de-sac when 500 feet is the maximum length allowed b} Subdivision Code. g) Approval of the W t a d Im act Pl as required by the State Wetland Conservation Act. EVALUATION OF REQUEST A. Comprehensive Plan Amendment The 16 acres of the Betty Allen property which a e currently outside of the Metropolitan Urban Service Area (MUSA) have an unusual history. During he 1996-7 negotiations with the City of Eagan on the terms of a joint Powers Agreement to extend uti ities to properties on the western edge of Inver Grove Heights, it was envisioned by the City of Inver rove Heights that all of the Betty Allen property would develop at urban densities. The Joint Powers Agreement became one of the many documents and studies that formed the basis for the Future Land Use Map of the new Comprehensive Plan which became effective last year. However, through a cartogra hic drafting oversight, the eastern 16 acres of the Betty Allen property were inadvertently left out of the MUSA. The error was not discovered until after the new Comprehensive Plan was adopted. Consequent , in order to develop any of the oversight area at urban densities, an amendment to the Comprehensive Nan would be needed. The Comprehensive Plan amendment request lu s two parts. The first has to do with a housing density increase. It would change the permissible densi of 4.25 acres of the 16 acres in question from rural density development (2.5 to 5.0 acre lots) to low density urban development (12,000 square foot lots). The remaining 11.75 acres would stay outside of the MUSA and could not be subdivided into lots any smaller than 2.5 acres. I ' E0 3910d NI A.CW3b SMV0 'WAod Zb9SE8b E0~ST 060Z/IE/i0 2b9S~Bb ,mg Report - Royal Oaks Realt) (Case No. 99-65SZ) .127/00 PaZe 3 Two issues should be satisfactorily addressed injorder to approve the requested Comprehensive Plan amendment: l) Is the proposed change in planned development density compatible with the surrounding area? and 2) Can City services be provided to tl7e additional urban lots? i 1. Compatibility The 4.25 acres land being requested to develop at an urban density are located on the northeastern and sou hem periphery of the 16 acres of non-MUSA land in this project. Given the location of the cl sest homes on Albavar Path, the remaining 11.75 acres of non-MUSA land will provide a goo transition between the E-1 and A zoned neighbors and the Rl-A and RI-C zoned lots proposed on the Betty Allen property. As can be seen on Exhibits E and F, the transition area will be platted into only two large lots. One would be 2.94 acres and one would be 8.81 acres. In addition to the buffer created by these large lots, the five lots on the southern perimeter of the site will also be separated from the Albavar Path neighbors by a sizeable wetland an dense woods, neither of which will be disturbed by the proposed development. 2. City Services As mentioned a ve, municipal utilities are available for the entire 16 acres of non-MUSA property, actor ing to the terms of the joint Powers Agreement. Before a Final Plat is approved by the City Coun6l for the project, this Comprehensive Plan amendment will have to be approved by the Metropolitan Council. City Staff discussions with the Metropolitan Council suggest that the amendment will be reviewed administratively only, and that it would in all likelihood be approved. I I B. R*zoning The entire site is currently zoned A, AgriculturaL The proposal, as mentioned above, is to rezone the property to R1-C, RI-A, and E-1. The location of each of these proposed districts is shown in Exhibit B. The following land uses, zoning districts and comprehensive guide plan designations surround the subdivision site: North Single family homes; zo ed R-IC, E-2, and E-1; guided LDR, Low Density Residential (1-6 units/a re) and RDR, Rural Density Residential (2.5 to 5.0 acres per lot); South Rural homestead; zoned A, Agricultural; guided RDR, Rural Density Residential (2.5 to 5.0 acres per lot); East Single family homes; zoned A, Agricultural, and E-1, Estate; guided RDR, Rural Density Residential (2.5 to 5.0 acres per lot); West Single family homes; zo ed urban density residential (1-3 units/acre); guided for low density residential -4 units/acre). As can be deduced from the above text and Exhi its B and C, the proposed single family development would be compatible in terms of density with th existing and planned zoning and land uses for the neighborhood. Therefore, the requested rezoning seems reasonable. Incidentally, the proposed zoning map, Exhibit B, shows an isolated parcel left with the A, Agricultural zoning designation. This property is owned by Dewayne Mullin. Since the parcel is only one acre in size, the 5 acre Ag zoning classification is no longer a propriate, especially if everything around it develops at urban residential densities. It should probably be changed to R1-A. However, since Mr. Mullin is not part of the application, the rezoning of his props ty would have to be initiated at his requebt or at the direction of the City Council. V8 39vd NI A.CV38 S>fvo '1 A06 Zb99cev E0:ST 888Z/TE/T8 2d9SS:8b .ring Report - Roval Oaks Realty (Case No. 99-65SZ) j 1!-) 7/00 Page 4 C. Preliminary Plat This section of the planning report Neill review a proposal against City Code requirements relating to preliminary platting, The preliminary plat of the Betty Allen property, seen in Exhibit E, consists of 77 home sites spread over 56.42 acres of land. The plat consists of three distinct areas: 1) 7? lots are proposed to be developed as R- 1C home sites, ranging in size from 12,008 square feet to 55,780 square feet (average lot size would be 20,902 square feet - 1/2 acre).; 2) three lots are proposed to be developed as R-1A home sites, ranging from 48,746 square feet to 59,585 square feet; and 3) two lots are shown as E-1 home sites, with sizes of 2.94 acres and 8.81 acres. The project's overall gross density is 1.36 homes per acre. The gross density of the 69 homes in the 40.42 acres of existing MUSA is 1.71 homes per acre. The gross density of the 75 homes within the proposed MUSA is 1.68 homes per acre. If the wetlands are removed from the calculation, the net density of the proposed MUSA area would be 1.84 homes per ltcre. Regardless of which of the figures are used, the proposed density is on the low side of the planned density range for the property-. The Comprehensive Plan classification of Low Density Residential calls for a gross density range of 1-6 homes per acre The developer is not yet certain whether he will idevelop the whole project at once, or improve lots in two phases. If the project is to be done in phases, the phasing plan must be submitted with the final plat application materials. Transition issue ' Over the past several years, a community expectation has emerged, which provides for a transition in lot sizes from rural residential developments to urban density developments. This expectation has played a rote in the design of several developments in the; immediate neighborhood. Specifically, this includes Southern Lakes/Southern Lakes Estates and Boulder Crest. In both instances, intermediate sized lots were provided between standard urban sized lots of the subdivision and the neighboring rural home sites. ' This community expectation is memorialized as Action Step" number 10, found in the Comprehensive Plan for development in the City's Rural Development Area. It reads as follows: The design of future rural residential developments shall consider the lot sizes of adjacent developments. Consequently, at the urging of neighbors and Ci ' staff, the total number of proposed lots has gradually been reduced by the developer from 100 to 75. its has enabled the following transitioning elements: • The neighboring E-1, Estate zoned l (2.5 acre minimum lot size) to the north/ northeast will abut the 2.94 acre E-1 zoned lot pro ed by Royal Oils Realty. • The A, Agricultural zoned lots (5.0 a re minimum) to the east will abut the 8.81 acre lot in the proposed development. • The E-2 zoned lots in Boulder Crest ' the north would abut the proposed R-1A lots on the Allen site. The Boulder Crest neighborhood east of Apennine Way has roughly 2.5 acre lots that are about 180 feet wide. The prgposed new R-1A lots would have a street presence similar to the large Boulder Crest loti, since each of the new R-1A lots will have a width of at least 220 feet. Buildability of Lots Each proposed lot is buildable. i I S0 39vd NI u-v36 S1ItiO fti06 Z09SE8v E0:ST 000Z/TE/10 i?b9SS=8b .,ling Report - Ro;,ai Oaks Realty (Case No. 99-65SZ) j1/?i00 Page 5 ErLvironrnental Assessment Worksheej Ec Aytin An EAW is not required for the proposed 777 to since the project does not exceed any of the thresholds established by State Statute. Street and Traffic Issues Traffic generation and distribution is one of the key issues associated with this project. Since the site has no direct access to collector or arterial streets, all' traffic from the new homes would have to use existing local streets. This is an obvious concern to the neighborhoods through which the traffic would flow. Therefore, the City has retained the SRF Consul ing Group to analyze the traffic issues and prepare a report, which is attached as Exhibit O. Page 4 of the report concludes that t u h traffic volumes on Weston Hills 12rive and Red Pin Lane would -exgeed the Metropolitan Council' ruldfline of 1,000 average daily tri s on a IgSiLIJECIL development of the BeM Allan ro erty together with a v d r erty south of this site within the MUSA "would not result in significant degradation of overational levels of service or significant queuing or delay problems." Furthermore, the resort notes that sight distance is 'Irestricted" to the south at the inters t' n' Wa y and Weston Hills Drive and to the east at the intersection avar Path and Cli Road. weyer. in neither i to e does the traffic engineer find the existing condition to rd. Street Dryout Ultimately the Royal Oaks dove opment would have five access roads. Apennine Way to the north through Boulder Crest, Apennine 1'Vay to the east by a connection to Albavar Path, Apennine Way to the west by a connection to Stratford Lane, Arlington Street leading southward through the Betty Kogl property, and Avalon Street leading southward through the Betty Kogl property. The future access through the Betty Kogl-property would lead to White Pine Avenue and 120"' Street in Eagan. These various streets and layouts can be seen in Exhibit E. The developer is proposing to improve only the Apennine Way connection to Boulder Crest at this time. Citv Staff believes that the Stratford Lane conne Rion should be completed by the developer now, as well as the Apennine Way connection to Albavar Pat. However, both of these connections pose difficulties to the developer. Stratford Lane cannot be extended until a small triangular parcel of about 3,300 square feet can be acquired from the landowner, who is Dewayne Mullin. However, in negotiations with Mr. Mullin, Royal Oaks reportedly was not able to come to terms. Therefore, the City may have to explore the option of acquisition through eminent domain proceedings. The Stratford Lane connection must be a roved b th of Ea an according to t- terms 97 faint Po&ers lent ArticIS 4,1 The connection to Albavar Path also poses a diff ulty to the developer. Betty Allen will continue to own the E-1 zoned property. He would have to arra a for her consent to construct this road connection. It will also be a rather costly road segment, since t e developer would have no lots along it to recoup costs. None the less, for traffic distribution purposes, both the Cities of Eagan and Inver Grove Heights will likely want this connection to be constructed now. i eccess to Abuttitrg Properties In addition to tl;e two streets that will be able to be extended to service the land to the south as it develops, there are tw other access issues which need to be discussed. 1. John Ready owns several uncteveloE able parcels to the east/southeast of the Betty Allen property. The X44 acre lots he owns were created withoot access to sanitary sewer or water, and they have no road access. Thes lots can be seen in Exhibit N. Mr. Ready would like the City to require Royal Oaks Realty to provide access to his land. However, for the following reasons, the City does not find this 4be the best alignment for access to the property to the east south/east: The Comprehensive Plan shi-sws all of the small undevelopable lots on Exhibit N M I* Future City park land. This planned use can are seen on Exhibit C. i J3. 90 39vd NI A.L-V38 S>ro0 " A08 Z099E8ti E8:51 880Z/1E/18 Zt~9S£8b ,ton - Royal Oaks Realty (Case No. 99-~isz) „unD R A Pale 6 • A more efficient access to the future park larni would be at the southern lot line of the Betty Kogl property. This c ntral access point allows for a more efficient road design and lower costs to tax paye ts. It also fits well with conceptual layouts of streets which may service all property south of Betty Allen's. 2. Currently there is an access easement along the western property line of the Betty Allen parcel. It gives alternate access to t e Mullin, Kogl and Allen properties. With the completion of the local sheets by Royal Oaks Realty, all three homesteads will have direct access to improved public streets and the access easement will not longer serve a purpose. It is the City's hope that this easement could then be vacated. A condition of Preliminary Plat approval should be that a copy ofthis access easement is submitted to the City together with final Plat application. At that time,'Fhe City Attorney will render an opinion the possibility of vacation. However, even if vacation is not possible, no more homes will be allowed to use this access, nor will construction tra0ic be allowed to use it. i Street Constnictitn: Specifications The platted rigl t-of-way width for all through streets is proposed at 60 feet, and the cul-de-sacs are proposed at 50 feet. This is consistent with all recent residential developments, though the cul-de-sac width will geed a variance. The street section for all through streets is propo ed at 34 feet wide from back of curb to back of curb. This creates a driving surface of about 30 feet. The proposed width matches that found in Boulder Crest and is acceptable to the Public Works Department. On the cul-de-sacs, the developer would like to have a narrower street section. However, the City engi»eering staff does not support this. Utilities Sanitary sewer and municipal water will be extended from systems in Eagan in accordance with the 1,097 Joint Powers Agreement The City of Eagan has ompleted a preliminary review of the development, and believe that the utility extension should not pose problems, with the exception that a utility easement will need to be secured across vacant land in Eagan t the IGH boundary. This will be the responsibility of the developer, and will have to be completed and executed prior to final plat approval. Police and Fire Services The Cities of Eagan and IGH discussed the issue iDf public safety services to this property when the 1997 Joint Powers Agreement was negotiated. The Ci of Inver Grove Heights felt strongly that they should service the lots within its corporate limits and that the level of service for this site would be good. Public Park Requirements The public park requirement issue has not been resolved yet. The City of Eagan, under authority of the joint Powers Agreement can impose park dedication requirements on the development as well as Inver Grove Heights. The IGH Park Director believes that the Park Commission will recommend a cash dedication. Details of park dedication will need r be submitted together with final plat application materials. Tree Preservi n The tree removal threshold on R-lA and C devel pments are 30 % . Royal Oaks Realty is proposing to remove 30% of the tree mass on site. Therefore, o tree replacement will be required. Staff is concerned that given the rugged topography, a number of the trees within 30 feet of the grading limits may be damaged or severely stressed during grading. Therefore, the grafting limits throughout the heavily treftd areas should be fenced with very stout high visibility fencing material prior to beginning any tree removal or grading. The City's Tree Preservation Ordinance does not prohibit or restrict tree removal. It simply states that if a certain tree removal threshold is exceeded, replacement is required. As a matter of reference, the Rich 4 L0 3DVd NI A.L-V38 SM0 -l A08 ` Z09SEBP E0:ST 000Z/IE/10 i'd9S£8b ,mg Report- Royal Oaks Realty (Case No. 99-65SZ) .P-7/00 ( page 7 Hiner development known as ~tilajestic Woodla ds had a 32% tree removal rate, Woodviety Estates (Rauschnot, Sr.) has a 43% removal rate, and th • proposal for the Dehrlein property (Tollefson Development, Hidden Forrest) has more than a!~0 o removal ratr. Stormwater Management Plan The City Engineer has reviewed the stormwate plan and his comments are contained in a memo attached as Exhibit P. The plan is to run all stormwater t l a sedimentation pond, which will allow water to clarify before it enters the abutting wetland. A portion of the pond will be on Outlot A, the rest will be on several private lots. Staff is concerned that there will be mechanism for maintenance of the utlot, and wouILI prefer to see surround lot lines extended to eliminate it. Levied Assessments Any levied special assessments will have to be aid off at the time the final plat is filed with the County. Miscellaneous 1) City of Eagan review )t t l aa at and glans at its 14nuaE3, as. ;009 meeting. The recommended to their City Council, that support be withheld for the project unless the following occurred: • Connections should be made to tford La and v ti • h ark dedication issue should a satisfactorily r ve • Details of the stormwaterplan should be reviewed and found to protect the existing homes in Eagan from drainage problems. • The trees on the EazanAGH boundary should be preserved: The a Park Commission will review gloposal on ebru 14.2000 and the Eagan CIIX Council will r v" w the n on February 5 2000. An IG t approval should be that the 't of Ea an rove the roie t prior to 1nverQdr2ve-Hej&hts-gStion on the final Rlat. since the 199Z.10int we s A ement ices Ea an a royal authority. 2) City of Rosemount review • The City of Rosemount will not be djrectly effected by this proposal. None the less they were given the opportunity to comment on the development proposal. Their only comment was that development in this area of Inver Grove Heights may increase the pressure to upgrade and realign 12011, Street. The sties ' of Inver Gro i hts Eagan and Rosemount v already discussions on this' D. Variances I, Three variances are requested to make developnent possible as propposed. They are: 1. Lot Width Variance for Lot 12, Block 2. R)eht of Way Wid h Variance to allo%v 50 h of cul-de-sac %%'iLtths rather than a h0 fcx-et width. 3. Cul-de-sac Length Variance to allow a 623 of long cur-de-sac when 500 feet is the maximum length allowed by SuWivision Code. Variances 1 and 3 are the direct result of City cta f requests. The lot width variance is necessary because the City would prefer not to provide access to th future park land to the east from this neighborhood (see discussion above). If it were provided from this qidighbonccxxt, rhv street would contlnuc directly east, I 88 3@trd NI AI V38 S> ltfJ~Oa Z095ESO E8:Si 888Z/tE/i8 i?b9S£@b Report' Royal Oaks Realty (Case No. 99-65SZ) ,47/00 Page 8 and Lot 12, Block 2 would have sufficient width! on the street. Furthermore, if this road were to be continued to the eastern property line, it would of be considered a cul-de-sac, rather it would be a temporary dead-end. Temporary dead-ends are not required to meet the 500 foot maximum applied to permanent dead-ends. This can be seen in Exhibit E. The other variance is for the width of cu)-de-sac right-of-ways. Though the City Subdivision Code calls for 60 foot wide right-of-ways, it has become co mon place for the City to allow only 50 foot right-of- ways on cul-de-sacs. E. W!ttland Impact Plan A wetland delineation report has been complete by a State licensed delineator. The field staked edges of the wetlands have been transferred to the prelin inary grading and excavation plans and every effort was made to avoid all impacts to the wetlands. Twoismall areas of Tyjw 1 and Type 2 wetlands are being proposed for fill, but the total amount of fill is litnited to 2,000 square feet. According to the Wetland Conservation Act, 2,000 square feet of Type 1 a2 wetlands can be filled in Dakota County without any mitigation. ALTERNATIVES The Planning Commission has the following alirnatives available on the proposed request: A. Auproval If the Planning Commission fin4s the application acceptable, the Commission could recommend approval of the proposal with a following conditions: j 1. The final plat shall be in substantial conformance with the following plans on file with the Planning Division, except as modified by the conditions below. • Preliminary Plat dated 12/6/99 Zoning & MUSA Plan dated 12/6/99 Preliminary Grading Plan dated 12/6/99 Preliminary Utility Plan i dated 12/6/99 Preliminary Tree Preservatipn Plan dated 1/4/00 2. Prior to City Council approval of the final plat for this project, the Metropolitan Council must approve the requisite Comprehe i a Plan amendment. 3. Prior to City Council approval of th final plat for this project, the City of Eagan must approve the development, per term ~ of the 1997 Joint Powers Agreement, Article 131 4. If development of the Royal Oaks R ty project is to occur in more than one phase, a phasing plan must be submitted together wi h final plat application materials. 5. A connection between Apennine W y and Albavar Path must be dedicated and built by the developer. This shall be included' the Development Contract and the final plan set ~submitted at the time of final plat appplication. G / A connection to Stratford Lane musk be dedicated and built by the developer. This shall be included in the Development Cont ct and the final plan set submitted at the time of final plat application. The timing of this onstruction will depend upon the method of acquiring a portion of the Mullin property. Th' may have to be through the use of eminent domain. 7. A copy of the access easement encu beiing the western portion of the Betty Allen property shall be submitted at the time of fin 1 plat application. Since access to abutting properties will be provided by Royal Oaks Re, Ity directly to improved public streets, this easement shall be vacated, if possible. In any even , no additional home sites shall W- allowed access via this easement, nor shall any constructioe traffic be allowed to use this easement. I ~W 60 3EVd NI A.L-W21:i S>It10 _W7 W lb99EBb E0:91 0002/TE/T0 2t~9S5=Bv w Y Report - Royal Oaks Realty (Case No. 99- SSZ) f3710 0 page 9 8. The future through streets tempos ily dead-end at the southern property line of the project. A temporary turn-around shall be Orovided until such time as the road is extended. Furthermore, signs shall be posted t t the terminus of the temporary turn-grounds, staring that the streets are planned as throt gh streets. 9. All street widths in the project shalli be a minimum of 34 feet wide from back of curb to back of curb. 10. The applicant shall submit the final plat to Dakota County for street naming and address assignment. 11. The recommendations of the Dako County Soil & Water Conservation District shall be incorporated into final plans ands bmitted together with final plat application materials. 12. Stormwater management calculate s and details satisfactory to the City Engineer shall be submitted together with the final p t application materials. n-3 An easement for the extension of utilities from the City of Eagan must be acquired by the developer prior to filing the final p t with Dakota County for recording. Initial negotiations with the affected landowner must take place prior to submitting the final plat application. 14. Park dedication requirements for th the City of Eagan and the City of Inver Grove Heights shall be fulfilled prior to release of a final plat for recording at Dakota County. 15. Outlot A shall be eliminated unless it is to be maintained by a Home Owners Association, or is to be a part of the public park de ication. 16. Any levied special assessments she 1 be paid at the time the final plat is filed for recording with Dakota County. 17. A street lighting plan shall be subm tted with the final plat application. 18. All applicable conditions of the 199 joint Powers Agreement must be satisfied by the developer. 19. Any revisions to the grading, drainage and stormwater management plans, which the City Enginneer finds necessary, shall be i cluded in the final plat application materials. 20. The street and utility plans shall be ound satisfactory to the City Engineer or modified prior to final plat application 21. Prior to Final Plat approval, the de toper shall enter into a Development Contract, in form and content satisfactory to the City ttorney, which shall specify the developer's responsibilities and provide appropriate financial security for timely performance. B. Approval i1a Part If the Planning Comm sion finds any combination of the specific requests are appropriate, it could recommend approval of them. Any recommendations of denial need to be accompanied by findings of fact. C. Denial If the Planning Commission fin Is that the rezoning and variance review criteria are not satisfied, a recommendation of denial shout be forwarded to the Citv Council. With a recommendation of denial, the psis of the commendation should be given. RECOMMENDATIOL Staff finds the proposal to satisfy the City's land use code requirements and Comprehensive Plan guidelines. Staff does recognize that the increase in traffic volume caused by development of the Betty Allen property may be perceived as an inconvenience by current residents of both Inver Grove Heights and Eagan. However, traffic engineering study finds that no traffic service levels on any of the effected streets of intersections will fall below acceptabl engineering standards. Furthermore, thoU11 sight distances may be restricted south of the intersection of Apennine Way and Weston Hills Drive, and east of the intersection of Alhavnr Path and Cliff Road, traffic engineering study does not find that these restricted sight distances pose :t traffic hazard. Therefor, staff recommends approval of the proposal with the 21 conditions detailed in Alternative A above. ` f 8T 39tfd NI AI-V211 S>fV0 -VA08 EV99ESP l:8:5T 6602/TE/T8 zt~eb I Mport . Royal Oaks Realty (Cast No. 99-65SZ) "efloo 10 Attachments Exhibit A - Location Map Exhibit BI - Zoning Map Exhibit B2 - Proposed Zoning Exhibit C - Comp Plan Map Exhibit D - Neighborhood Map Exhibit E'- Preliminary Plat Exhibit F - MUSA Map Exhibit G - Preliminary Grading Man Exhibit H - Preliminary Utility P an Exhibit I - Dakota County Soil dr Water Conservation District Letter Exhibit J - preliminary Tree Pr rvation Plan Exhibit K - Letter from City of gan Exhibit L - Letter from City of ROemount Exhibit M - Letters from Nhhb s Park area Exhibit N - Property Owne P Future Exhibit O -Letter from Royal Oaks Realty Exhibit P - Traffic 5tudy Exhibit Q • City Engineer s Me o on Stormwater Plan I I I i I ` I i TT 30tid NI Al'1t/38 sxvo _VAOd Z09SESP EB:ST BBBZ/IE/iB zv9s~ev Y. ~ MEMO city of eagan TO: ADVISORY PARKS RECREATION COMMISSION FROM: GREGG HOVE, SUPEVISOR OF FORESTRY THROUGH: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 4, 2000 SUBJECT: TREE PRESERVATION MITIGATION FUND POLICY ISSUE: TO APPROVE THE TREE MITIGATION POLICY INTRODUCTION This memo introduces the presentation of the proposed Tree Preservation Ordinance Mitigation Fund Policy. This proposed policy is the result of several APrC meetings, APrC Subcommittee meetings, staff review, and review by the City Attorneys office. BACKGROUND Past discussions as to the potential uses of these funds have revolved around such uses as land purchase, acquisition-of conservation easements, reforestation on public property utilizing city staff as labor, reforestation on public property utilizing contractual labor, tree distribution events, and the establishment of a "landscape/preservation grant program. Since its inception, the fund has collected $94,000, none of which has been spent. RECOMMENDED UTILIZATION OF MITIGATION FUNDS Preservation of Trees/Woodlands Fee Title Acquisition Conservation Easements Reforestation Program FOR COMMISSION ACTION To approve or deny the proposed Tree Mitigation Fund Policy and forward recommendation to City Council. j s lAghove\2000file\tree preservationUree Preservation Ordinance Mitigation Policy Memo jq, city of eagan POLICY TREE PRFCFRVA110N ORDINANCE M111 ATTON F11Nn BACKGROUND On March 19, 1996 Eagan city council officially converted the existing Tree Preservation Policy into ordinance status. The ordinance includes a cash mitigation option that a developer may use subject to city approval as mitigation should a development exceed allowable tree/woodland removal limits. Funds collected are placed into a separate account. The purpose of this policy is to define utilization of funds from this account. PURPOSE AND INTENT OF POLICY This policy will provide criteria for the expenditure of funds collected through the implementation of the City of Eagan's Tree Preservation Ordinance. The intent should be the preservation or enhancement of the city's forest resource. POLICY Tree preservation ordinance mitigation funds may be expended for one or more of the following options. A. Funds may be utilized to preserve existing trees/woodlands as follows: 1. Fee Title Acquisition The objective of purchasing fee title is to preserve appropriate individual significant trees and/or appropriate parcels of woodlands within the City of Eagan for the benefit of the city. Appropriate individual significant trees and/or appropriate parcels of woodlands shall be those trees or woodlands that in the opinion of city council provide a benefit to the city of Eagan. Appropriate woodlands may provide one or more of the following benefits: aesthetic enhancement for existing city lands; unique location qualities that expand an existing woodland within city property; a greenway corridor connection between existing or future city land; preservation of unique plant life; or in general provide some positive relationship between preservation and the city's reforestation goals. 2. Conservation Easements The objective of purchasing conservation easements in lieu of acquisition is to preserve the greatest amount of appropriate significant individual trees and/or appropriate woodlands within the City of Eagan while expending the least amount of funds and allowing the owner to retain title. Appropriate individual significant trees and/or appropriate parcels of woodlands shall be those trees or woodlands that in the opinion of city council provide a benefit to the city of Eagan. Appropriate woodlands may provide one or more of the following benefits: aesthetic enhancement for existing city lands; unique location qualities that expand an existing woodland within city property; a greenway corridor connection between existing or future city land; preservation of unique plant life; or in general provide some positive relationship between preservation and the city's reforestation goals. B. Reforestation Program A Reforestation Program of open space would include the purchase and planting of trees. Associated costs may include tree purchase, planting, and costs related to establishment of a maintenance period (i.e. irrigation, tree staking, fertilization, pruning, etc.). The initiation of a reforestation project may involve the selection of available land to install the trees on. This land(s) may be either public land or private land, if the installation of trees on private lands provides for some type of long-term public benefit for the city. In Y the event of a natural disaster or other identifiable need, funds may be contributed to other city sponsored reforestation programs. CONTINUANCE OF POLICY This policy shall apply only to funds received specifically as tree mitigation from application of the City of Eagan Tree Preservation Ordinance. At any time the fund balance is zero the program shall temporarily be discontinued. RESPONSIBILITY The Director of Parks and Recreation and the City Administrator shall have primary responsibility for the implementation and coordination of this policy. Ken Vraa Tom Hedges Director of Parks and recreation City Administrator AUTHORITY Expenditures as described within this policy shall be authorized by Eagan City Council. APPROVED: DATE: Revised: January 25, 2000 I:\ghove\2000file\TreePmservation\Mitigation Fund Policy 42, MEMO city of eagan TO: ADVISORY PARKS COMMISION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 10, 2000 SUBJECT: ACQUISITION OF MURPHY FARM 3RD ADDITION ISSUE The issue for the Advisory Parks Commission is to recommend the funding source for the acquisition of property adjacent to Blackhawk Park. BACKGROUND At the January Commission meeting, the Commission recommended to the City Council that it acquire land and conservation easements from the proposed Murphy Farm 3`d Addition. This recommendation would eliminate Lot 18, making the subdivision 24 lots in total. At their January 15 meeting, the City Council gave preliminary plat approval to the subdivision for 24 lots and agreed to purchase, for $50,000, the additional park property as presented along with conservation easements. ALTERNATIVES Since the developer indicated his willingness to proceed with the final platting of the land and sale to the City, the Commission should determine the source of funds to acquire this land/easement. Typically, land acquisition would come from the Park Site Acquisition and Development Fund. This is certainly one option. A second option would be to purchase the land using the tree mitigation fund. A third option would be to take money from both funds. In most instances, funding from the Park Site Fund would be the only alternative. That would be an acceptable option in this situation. The Commission identified approximately $400,000 from this fund to be used for possible park acquisition of future land parcels. The Commission should be aware that the Council is considering taking $1,000,000 from the fund to help with the acquisition of the Central Park property. The tree mitigation fund is also a viable alternative, given that the Commission recommended this acquisition because of the desire to save a significant woodland area adjacent to the park. The Commission previously discussed the potential for land acquisition for preservation purposes from this fund, although no formal action has yet been adopted to do so. (Formal action to consider this option precedes this item on the February agenda.) Currently, there is about $94,000 in the Tree Mitigation fund. To date, there has not been any expenditure from this fund. ~3 A third option is to take a portion of the acquisition costs from both funds. This option is viable if the Commission sees a strong connection to utilization of both funds based on the benefits and purpose that exists for the funds. If this is the selected option, the Commission should then determine what percentage of the acquisition costs comes form each fund. FOR COMMISSION ACTION: To recommend the source of funding for the acquisition of land from the Murphy Farm 3'd Addition property. 1. To utilize the Park Site Fund. 2. To utilize the Tree Mitigation Fund. 3. To charge a percentage of the acquisition cost to the Park Site Fund and the balance to the Tree Mitigation Fund. MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: C.J. LILLY, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: FEBRUARY 10, 2000 SUBJECT: MALLARD TRAIL ISSUE: To approve final plans for trail connection to Highline Trail and proceed to bid phase. BACKGROUND During List October's Commission meeting, the Commission evaluated two trail alignments and selected Concept B. Concept A, although shorter, was much steeper and would have required the installation of expensive retaining walls and steps. Concept B requires no expensive walls or steps and trail grade can be maintained at or below a 10% slope across hilly terrain by carefully following the natural contour of the land. No trees will be removed by this construction. EXISTING SITE CONDITIONS Park staff; with spot elevations gathered by the City's survey crew and property comers by Sundee Land Surveying, developed an accurate topographic map. Various maps were used to develop a composite of existing site conditions. Key features affecting the trail alignment are slope, vegetation, existing structures, easements, private land ownership, and two major utilities; Williams Pipeline and Northern States Power. PLAN REVIEW Plans prepared last December were sent to Williams Pipeline, Northern States Power and reviewed on-site with the adjacent homeowner, Mary Chesser, who lives at 4474 Mallard Place. Ms. Chesser verbally agreed at that time to grant the easement request. City Attorney, Robert Bauer has drafted a Trail Easement document for Ms. Chesser's signature. Both Williams Pipeline and Northern States Power have reviewed and accepted the trail plans. PROJECT COST ESTIMATE The cost estimate for this 8-foot wide bituminous trail from North Mallard to the Highline Trail is $24,000. This project cost estimate was given during last October's Commission meeting. This price includes all surveying, site preparation, grading, aggregate base, paving, site restoration and erosion control. The cost of this project, if approved, would come from the Park Site Acquisition and Development Fund; either the contingency portion or from the Small Project Set-Aside. Bidding the project before spring usually ensures the best price. 1_~_ PROJECT SCHEDULING If approved, the best time to begin this project will be mid to late May 2000. By then, daily temperatures are high enough to achieve the optimal trail surfacing. Paving when the ground temperatures are below 50 degrees Fahrenheit will result in a rough bituminous surface. FOR COMMISSION ACTION 1. Authorize staff to finalize specifications and request bids for trail construction. 2. Reject request for trail construction as presented. W 1/4 SECTION 28 DOW - SITE.,,.,,.A. 012-+,76 MUM t 2 CIS-50.. 1 56 IS 2 17 ate' 17 +a `N r_ . N. WLARD } - ~ 1S tf _ ~ ~ t 5 2 <14 3 X12 1& 53 p 6 2 ttt¢ 30 19 ~p !,.CO 4 E 2 Vii. I 20 om o X29 a It ho ~~1« t0 1i t - 2--.24ist a< o° a 4 6 9 U it 4 21 25 7 " 26 .24. 93 ~ 37 t i 7 6 OR. 0 U 1s ~ >t I _ 1f } t S + 1 t p 6 7 6 rT S 3 2 1 2 q 1LOT 1 G - ~ s + 1a ld c7 - t 3 3s 10 M ARO ouT4aT A h , x 7 9 « 7`17 /.l Trail TtioMA3 Ls Arm WOODS 40T 1 LL u.T'5Lfl4 1 } a 4114 MALLAAO nAttk. Lpt K D. r~♦♦.s` X17, °0" ~,ry_. Y.. A r 0 q k 44 N 174 LOT i BIKE ~ PED€STRIAM TRAIL ti. 1. 1 - ywwxr Y~ a_ s, N,MALLARD TO MIGHLIM . rrw.wwaw C A: AN ft. f- - - /narks & Recreation pepartTwnt SHEET cr f MEMO m - city of eagan TO: Advisory Parks Commission FROM: Ken Vraa, Director of Parks & Recreation Paula Nowariak, Recreation Supervisor DATE: February 6, 2000 SUBJECT: TEENS BACKGROUND Following the December Commission meeting, several questions were raised relative to the Teens report presented to you. This memo is in response to those questions. (See December 1 memo entitled Teens) SOUTHWEST AREA YMCA-EAGAN As was mentioned in the December report, the YMCA added a Teen Center to their facility which opened in March 1999. It is open to all youth, but a membership fee is required. There are three options for membership: A YMCA Family membership, of which most visits to the teen area are comprised of, A YMCA Membership for Teens and a Teen Center member which provides access only to the Teen Center. Staff from the YMCA indicated that there was only one teen center membership. YMCA members made the rest of the visits. The daily attendance is approximately 15-30 each night. Teens usually drop in the Center as part of their visit to the YMCA where they use the gym, pool and workout areas. Attendance on school release days increase to 20-50 participants. Teen nights are held on the first and third Saturdays of each month with attendance from 50-100 participants, depending on the activity offered. The YMCA provided the following information on their budget. In 2000, projected salaries is $74,000 to operate the following programs: teen center staffing, teen nights, leader club, Club Mid, High Adventure (summer) and the after-school programs. Operating expense to run these programs is approximately $15,000. ( These figures do not include expenses that the YMCA incurred during 1999 to furnish the facility with stereos, TV, furniture, ping-pong and other furnishings. ) Total estimated budget is $99,000. BROOKL YN PARK RECREATION & PARKS DEPARTMENT The City of Brooklyn Park began a new initiative for their youth & teens about one year ago. The City hired a new Recreation Programmer of which part of his responsibility is teen and youth development. There is also a Program Coordinator and a teen coordinator. The approach Brooklyn Park has taken is to provide programs as well as find ways to connect with youth to 47 involve them in the community. One of their beliefs is that relationship building is the key to successful programs for teens. Examples are having a staff person devoted to spending time at the middle schools and junior highs to get to know the teens and to meet them on their turf and comfort zone. They to go to the teens rather than the teens coming to them. The cities of Burnsville and Fridley are now following a similar approach. Brooklyn Park's philosophy revolves around four areas. 1. Leadership development 2. social activities 3.service and 4. community. In every project or program considered, they attach assets to the event from beginning to end. They want to bring Community to the youth. Youth nights are held every Thursday evening in an existing building that was underutilized. They have 120 participants on the mailing list and 30-40 regularly shows up. The youth nights are seen as a connection to get the youth involved in the community. Each month there is a major service project planned and carried out by the youth with the assistance of the teen staff. Past projects have included making Thanksgiving Baskets and delivering them to needy residents, collecting socks for youth and an upcoming Valentine project. They also get the youth involved in intergenerational dialogs with the Senior Center. Last summer the youth planned games and did the cooking and serving of food for the senior picnics. They planned and carried out this program with the guidance of the senior coordinator. A teen newspaper is also done two times per year and is written and designed by the teens. Not much revenue comes in from the program participants. The majority of Brooklyn Parks teen programs are supported by grants from the State. The city and business community funds the rest of the program. (It is difficult to give you itemized expenses because Brooklyn Park has after- school programs that also fall into this budget category.) ATTACHMENT Attached you will find an article from the December 1999 issue of Parks & Recreation Magazine that provides additional insight into teen programming. A few highlights are: ♦ ..."Process and involvement are important outcomes. For teens, a feeling of empowerment can defeat helplessness, alienation, and disconnectedness from society's expectations and standards." ♦ "Although its political visibility may wax and wane, youth is ever-present, and its needs for service are long-term and pervasive. Funding, therefore, must be ongoing and stable in order to support programs beyond the start-up and demonstration stages. Unstable funding can intensify young people's distrust of involvement with caring adults and programs." ♦ "The youth development movement is growing. Building on today's progress, park and recreation departments will likely turn to their members for support. The scope of the field's contributions must be broadcast to politicians and the public so that adequate funding can be secured. The time has come to move beyond fun and games." ACTION STEPS 1. Organize a task force of youth and teen programmers along with teens to help meet the needs of the teens in Eagan. ♦ Commission members may want to appoint members to this task force 2. Adopt a vision/plan to deal with teen issues ♦ Commission input on what the vision/goals should be and be an active support role 3. Carry the plan forward to the City Council for adoption and planning in the 2001 budget. ♦ The program needs support from the City Council; Advisory parks Commission and the business community. FOR COMMISSION ACTION 1. To adopt or modify the above action steps. j ~4' NW ~Z r, N~~s.•• y„ .♦{-.r `a:t+u~. t i f•...1 s,~3~.tt - Ky j~> zr' ~ ham? d- s l7 i ~e ! }r,, :y,rL, : ~.s.'x `3 k.sv ~ . arF - 1v^^ ; c 1 ~ ti ~ Ri.4J' F { e { tir s .✓L 3 r.• tr. ice.. ! 4 c. ri ( •-•1~ 1S he'r' ~'1 ~+v'.~`v iy - , G - - ~ .c~ 4-1 .r~ - h, y;• . ,fir •~M1-P ~ ` v S r r ~i; ~~Y}.. .o b . ~ 3i4 yt X {''Y'v .Y r' ti r i 4~ ~~r r ~~f~~? ~ ` r^ `Y` • ` • .ri J : Ya, - ` y;' f.<.. ` y j i j~~yi~4}C,,,,r•J~,,.~ v ,~'~yY~•j"s~\,rr'~+v?~. r~ r i Y t~, yT 1. r ~}~~}G •5T~•'~~' ~ r}` ~~•'JtK •','1•'r.P~ r r' ',a`:~ J ! . - ti Sa ~ ' °r✓x a..rvleGt - r +•y~''~y vv{`*o,.a♦.~~' 7~'s~".' .~';4y, ~ :i I 1` '^S-vv i3,: - ~ . f"~.•. ",v'"~ ~}.yam v~,2}v` *•~i',~~' •}r W vx> >Tti.• j J,~S' r` ~ . •gr,~7~,yw'ss♦+ ';ate-r,,~'` y~~~"r~s~r',~.',~ . S: . " . ~'NU•' hry 4 ~6 •4~.iv "''~A~"•.~~zr ~q' .ri..~s `ti;X"~~ .-r•." rte.-.••"~s ~ ~ ti~~ ~'wwa s vT. f ~+r'- ~ '•"~''x; r r ";~x~,y,^+ira~y ^•L ~v+'''~ rT'a~~.~'~~ ti vt? h~.,~,.;~ r sit` } . 'l~`".rYt,~.f- '1'~rL ~~Gr, r y' - T". b t v v}~~'c.'~~'3f.'lyf('~~rr ~~S`~° - ~•r~r~' t r r;a•~ U w . k ~ i;G trygY :t 4 r~ •AR ~ r.S 7.13}V~~. ~ 2~'~ ,i~ f•#, ~'tr..'-a Al NIP. S IV .3:. ~y{. .r< rT. tee Nt~.~-;;= a -.n?' i:~ C ,F T'N R'r ~ r 6 s Y: r 47. fr ~ ; ~~t~tt?•i , r , it ` i~ ( { / i • ~ y< ' S :ter ~N K ' :y fi he 1990s have witnessed a remark- end park departments to serve the needs able resurgence of elected officials' of youth Attention to youth issues had be- interest in issues involving Youth. come a centml'theme at most national, re 4 t r~r7' During the late IM and early gional. and state park and recreation con ` F i• R ` 90s, a series of events -drive-by ferences by mid-docade, cwUngs;increases in gangmembership; The momentum continued in i997 with r ,i d rising -teenage -pregnancy, school- the launching of the National Recreation nt,single-parent family, and drug-use and Park Association's National Prevention Y, t4 "f~ r z~~ ' ` xu~► f, . - coalesced to force teen issues to through Recreation Services School. Rely- Z r e forefront of the political agenda. ing upon funding from the National Recre cp^-~itirl..r • • g Because of park and recreation's access ation l oundation, NRYAresponded to the toyouth; city officials quickly turned to our surging interest in youth issues. by ap- i in the late 1980s for solutions (Witt 8. pointinga special advisor.to association Ex=' ,4ompton,1996). Innovators such as Reco ecutive Director R Dean Tice. ry in Seattle; Jim Colley in Phoenix; Recently the field's work was recognized esus Olivares in Austin, Texas; Nathaniel by the Sequor Foundaiiun, which. c. w in Kansas City, Mo. (now in Cincin- triibuted funds lead ngto theestablisbment and Richard Zavala in Fort Worth, of the Elda It 0ra6e ChairinAt-Mak eras. led efforts to revitalize and pioneer Youth Programrrung4 s. I million endowed roaches that would. effectively 'serve chair in the Department of Rrcreafion,.... from high-risk environments. ParkandTourism Sciences at Texas A&).A A series of events is indicative of the. mo- University. entum that emerged, commencing with During the 3"Os, attention from the mi a- ni jor national conference in early,1995 demic community has gro*u cotico nl youth in high-risk environments: which tantly For e;iatnpie, several .vntvers t es its initiated by the American Academy of have added oradvertEStttRopenings#oi k and Recreation Administration ;.Case faculty positions focused upon.youtb is dies from this conference, were pub- sues. In addition, the member of arttc#es in 1996 (Witt& Crompton, 1996). In concerned with youth issues: has m#* 1995 and '96,.10 regional conferences plied, For example, in i991i theJourxal of.. . ere held across North America Park and R cr~¢udiosl ~9rbnsxutratwn pull- During the mid= 90s, thany cities fol- lisped a special issue focused on the eval ed the leadership of Phoennc and cre- uation of youth; programs, acid glans to re- special units within their recreation lease another in early 1000.1 y~Cr~~' Rr i~" s / t r , ! 4F X.... Tr t. Y~'~ ,,lt~ 'la 31-,.~> r, .J'•t~♦t S.t'L. 4p•~ 4~• i+. _'~'r ?r s v fi{t' !k y •yw'ty~~1aic♦~/a'~ y~~ ^+`a ♦1l.f'U+,i,`-t,•' r ,•i.eF_yr. r r~•~ Ws-ran ~.,~,r Il J'.••~+tf _ i L-<S ,ta'~ a.R i t=! 1 .3 t+'sx "e!`37ei' ,,a~ r 3f `er•t.; Ri-t'sr74 t j.'t. ~ 3 zt' tt' $`'ac^fi f'`. •~•i~•,N I" f~ti _ Q.p.~.ya ,~-l"1.c. +.'?'>x 'Z"' ,'is''St:+s f rttl..rw, r . t• t .Fw+yT~ .n fit t,s7~A N 4y,'`1i Tt.. ..~rµN' 7~ ,a rn or, i y.i t t i.r ♦ a a !3'i~. r~~t. ' ii. rr i{•' sa. i d tC .rye .T~} r`s x r r , .I > - ; t~ tt :7s+. ' fray ~ rj .F~ a ! tir`•Mr,t~,~ !y r r,, S,; ~t t? r i . , r~ . a l,r-. i A Y , . n+ = r vt', t.. ~e C r ,.-Z ww s,r . i ' ~ saY } S Q . .ti r r,,• 4a'Sr ti. iT .tyr..1.•~, S},F ,yltr r~Y ner! y t ! ;y s :fir r: , t 4,. r; r: = y?ttp33•rrSrv ~{;-7t+,e,,~~t r.:~=1 .r .•t{ a•, i !•a o3' t ' S 8 ♦ t 7 . t it r¢~ rt • J 9~ t :rift C g7Nlit r2 s. € ria'S rr^' , } r . r,. 1 t..r•r 1 t t' t •w 'G i s4 iV: j{ ~'a i r ;4.... t " i '15„x M 1. )~E A(. js +Y r t an. . r f S f S 1> r.. ae ~;~Str 4't R j~a'ray r~• ~ f ~ `ors ..r 4't s~ 4 S of t ; ~ y~~ ~r t o e. s e. 2 Sr. T t~ ~J~ 3 2 ; a ..r • t 'G .r to l 't• a ~ a R `~f'~F ~•~'~w s~ ~ s ~ ~ + N ^f S S f i f c,t w?.'' a t ~.T t a" t.+ ♦ ~ < t J .r tK. rsr}•- ) v~ ~r st Y - ~ ;r R >°e `'.f r < ?4S si/. ~r-i•! 1S" Yti 44 . :.rte j _ ; -r rt' 1 T r ~ r. t..it: s j ,a# ~r.rif t . ,L r S L \ ;;,a~3•F r r .ice f, t f y. f rl•;•.ea. ./'7' C •#rr~~'+a +f r-y,r. 'ter i,' S) y~ _r 1" .r K+'_. ,x fr; .t .f t~.. .i ,}.cSr - y r{~ r .h ~ r l♦ `JS t o i X r . It , ' _ j 'Lr Sr-y ! r r a u-1fi'~~x it Y wlr-~.. x,•t w ,i2 A~f L 1 r - r JL r f y `r F 2.'r. + y! C a I i 5 ~ '.t r .r - w.. gip, r +e ficfi " ;F.. ' r st. ,t•. s !)'Sr:-~ , * ' r~~ .tt ` ~.,t~y~f r\. ` + s. ( t * LZ)' , krr t .C r.w•aJyrF.^ a'X r4 y Yy •G t Y J+G 3y~id: ,j~ X xf+4 r Lt ` , ~1 r* x . rfl ~ . r a~ f ,t sl~~+t3 s~ ` •;~.R~ • z s~ L~a'R. Y i= ~ a 1 * + i t•~ .6... t~ r.Sw~i' 4,~'R,~r sY: T ~ • '.P. Y : `1° ~ r0 t,,• S • 4. ~•t_rtJ i ?~..5.'~Oy~`~ - \ H ~r As Part of NRPA's commitment .to the tributions ificlarle the '~ItIGS (trust re r ' ; t Benefits movement, the National Youth spect, integrity, consistency, :and self-es~ ' -Recreation Consortium was formed by sev- teem) model, which $embry (1998) en universities and 14 cities, with a mis- brought to national attention, and Hender Sion to document outcomes associated son's (1998) identification of the distmc rh't ~r=.r with recreation programs for youth (W iti & tlveneeds'offemale adolescents in th e con Crompton, 19K. Evaluations have been tiW of youth issues. completed or are under way dealing with As the end of the decade draws near, de after-school programs, teen centers, week bate continues regarding appropriate ter a end-night programs, teen clubs, arts pr<r minology. Are these`kids at risk .7 Are they V,amming, roving leader programs,,and youth from high-risk environments? Are S,11 mmer day :camps (see Web site at all youth at risk? Some more than others? http:/Iwwwrpts.tamu.edu/witt/consort. Whatever the definition or model driving 1 1 1tm). Another 1WA-ftmded project has service,. the approach to serving youth, is tested the efficacy of Benefits}Based Man. clearly dynamic and transitional. In this ar- t .agemenf in recreation programs for youth fidle, we review the characteristics of sex, in four cities (AHen & McGovern, 1997). vice delivery that prevailed at the begin~,rf~ ;t + Ring of the 19905 and project the likely di ; e`a J t a . ' L t a .YJ Y A rich conceptual underpinning of Pro- gramming for youth from high-risk envi- rectionofctmrebttransitions overthecorn- ~f f A f ` mnments has emerged in the 1990s. "e- ing decade.. Fig 1 summarizes the shifts 4,, f y" a protective factors/resilience model pine both perrxtve and project over this 2t}F, }~~t,. peered bylessor(1901).andtheasmilaras_ ytear period Reviewing the:situation in , Y 'sets model developed by:tbe Search TnstioneVown agency in -each of the identified 3 tote (Leffert et al.,1998) -offer mesningfi~l areas may help managers establish bench guidelines for programming Ihese mod- marks and stimulate discussion on future tf,'a els are shifting sit eniion: from a problem service conceptualization, design, funding orientation to an orientation based on de- and evaluation of the agency's youth pro- R Y " Y - ~ ti2- - ..i . y 2•" . nth ~v„ _Sp J~~wy vfloping protective factors, assets. and tP grams. 2x ~ , y ,~+"tet•'~tency. Other ~igmfic8nt conceptual con- ~L i - _ # ~ ra~r ~9 _ __r r Yet ,w~vn l dt t } r.~~ yy. 3 v.;,.,r ~ ~ t .i i` j F.?j.~~yt~~t r ifm~j t Y i- ~ ;i : a <,1;..,. ~:',PN 7 C c :~.Y . :3lLt]r.4....t! _ W:..,3?' }.7_t) F ~K :fi. - ~t s• ,94~: . .,...Y../ri-: _ . t• ~Y~... . _ . S o"•s'L Slr'1 L r "YY, ~d t~n~~' ~e!~,b"i.+D. Ytaif~ 1y;'t 4S'Jirtt ,y^s t Lk_, 5 fir, b~7R .~fj .F1FrlY- mac, tii. *04 J' ♦ 7 r ti, a. . i? n+.rT' i. ' a y TSti 2 .'s+t .X, : >r - .r, ✓h.S.-ehX+. et ..p 7 r~4nr~T ~`6 yf+• 'ys'.~'~''•i~ ''e;~'"L~ r,:S n~tb.?'yp~ "•i,'3 ;t .,j, X ' i}*'y#`r3 't-~`~•lt ~•st+ ~,~''~r''+f fcz t' ilL w.r J:-.v !,*ei-. ?r.i2F' 3 tea. ~::w: c I4M.3 s;=~ r s. n., X . ih.T'./,''i'.• ter.. y ',9..•.• ` 3• t. N M' 'i ~ . S: :•`ZA~':_ .r r.' Yy r :J..i.aA'iiZ`. L7,~✓7R~ i- .."d a+%s't•ai~ ` s' ~i J r 4 ~`;-1_~ w } } . oUtli Otto atld ox~cer CbIY~ r e l u t ~ , x tt d f ~i +t ? 'meR. er 3 are ?~elrig r CO~+iit7Rd- $8 frill` r' r et'`• ? r'+' 4 ti t , :pS1't1i~I9 :ii~T<f~ ~ • t , r slid plataicug fihe-$cttvihes through wmoh -~3 . n g the #~tese aees~s ~~uttld ~ amt ~te ~ttl~t ~ ~ ' ~ ~ . :I'01n tAp i~QL jiYCB ldeBtOtt ` , l{)~ t c:aleshv wl©at a efed3~YYte YrK .F to }~a tictp~ie 3ti llminng i'1]tiC8l dew' 4 ; s, the positioning of parks and ~y~p icons Sboilt WV4 PtuP. _r~ Nom. t.., _Y'1 h 1. s service mission :w the minds is gnst8glylYltiw€'t fri lsiae d officials as something more than: T} r,•,t 4 rSr t ,x ~iQIIPs xlbfiUl 3~1t? d~es~t •8II$ itnf`i~eine~t , • .-•.;,,~,t Raines"-or ~*eepigg kids'off the ~otci of dents :fie dote •of,~+outh - . ~ ~ ~ and out of trouble" was:. arced i6. dvisoir#~ otru tees,U also-3 ` lam). i5'hile admirable goals 131 ilia re A en~ 7hes1 Aifl8 ~W`ti S "traditional missions are .prohibitive ,f, ° n#ltswnll stalte~.Olderit to g Y R they fall to identify outcomes, { e the' ataltie of eaWowemeat and reducing drug use, scchcsol dropout 4 ittcn asll'ats the 3tztpc►rt roi$ pf gang membership and juvenile asa t antto acfiar;. #ri;which society is wt'llilig to divest and recreation departments that ling to the more fitnited full-and ' mission fail to recognize thatfund c ,F,r x , on ti Drily is guided by the rantributi ograms make to alteviatitsg comtnu + • ' , + t . %probleuis: Moving beyond play to J ~f onstrare the value of recreation pro- : s to the community is part of NRPA s is movement, which seeks to re Lil~.dig the way professionals perceive their " n and present their case to decision The goal of serving youth is shifting from the eation services are now beginning simple provision ofactiviiies to using activities rare intervention, including gravid- as a settiltg or means hrough which relation ace to youth already engaged in Y t _ _ ships between leaders and youth can be es- om Transitionperiods that re- i "shed. In :the future the focus is likely to young people to navigate new social shift to mentoring and establislsing longterm. i f res and ex elationst such as en consistent relationships as the. essential cote- middle or high school, arc being tar lyst for behavioral developmeltt and change. tSeidman eta], 1994)• r J " w r'5uaoessful mentoring is dependent upon eprograms initially fcxused on in zf ° r s z, maintaining positive long rterm: s A program limitations and lack of community , ''a J , ~ • one-day-per week baskethall league or a one and services, there is .now an 4 c f+' "#xt'!~ week ramping/outdoor recreation adventure impact`' , is on biuldingindividual protectivc , will have tittle or no lang. term on be• ' and community assets and havior - unless they are elements of a com } ~t aches which emt s. These aggro , prehensive effort. The range of offerings must ~,Y}~ #JUilding the capacity of commune- also expand t6;" components such as support the healthy development of community vervice, continuing education, and , assets, widel a ed. being Y ; jOl>•training. L} v , 7 ~ w rig, i' t 4:L ` ♦ *r l {L ,L ti srY B -ea k It Down in many communities; teens have become child-rearing responsibilities in ir ;more adamant about the need for *places of ent families. Teens need the timeand space their arm," essenti idol ally escent versions to just be kids"and deal with their own & of senior and daycare cerit& The emer- veelopment_,ln the next decade, companion , genre of teen centers. run for Arid by youth. programming for younger siblings is iik* is begameat to the awareness that process to gain populat*. ' and involvement 'are tint outcomes. nnpar For a variety of reasons, young girls also For teens, a feeling of tmpowerment can . wire separate services. Books such as defeat helplessness alienation, and discon- ic`evivixg Opkelia have distinguished be- ' necttdnessfromsoiaetysexpectationsand . tweenthedevelopmentalneeds ofgirls and • standards. boys. At the same brae, Rear Bos and oth- R fi > ss ' , , ' Oftentimes, a teen is pushed into growing . er volumes continue to help us understand up very quickly by a number of the ~ ~ ~y ~ assuming speaal chAllenges faced by boys, t; 'THEME --ISSUE Phase 1 Phase 11 . Evolving the mission Mission Keep children safe, off the streets, and Expand to include instrumental outcomes out of trouble through fun activities such as reduction in drug use, school b dropout rate, and gang membership Prevention vs. Focus on prevention and issues of Focus on both prevention and inter intervention focus nonschool time use with little attention along with keytransition periods to intervention t' focus of programs focus on individual and community Focus on building individual and Y' liabilities/weaknesses community assets and strengths- replace tit risk factors with assets Who defines needs Control of decision- Centralized/mom decisions made Decentralizedlempowerment of front-line f ' and plans services? making managers, directors staff Program planning Programs initiated and planned by Programs planned and initiated by l ' professional leaders involving youth, their families, and r b program leaders; leaders act as mentors- and facilitators Building relationships Program leadership Activity-based Mentoring-based r - Length of programs Short-term, one-shot programming Ongoing programs as part of a long-tens, r integrated plan Types of recreation Narrow range of activity choices Broad range of activity choices including } activifies sports, arts, outdoor recreation, leaders4 E development, volunteer service, job skills j Segmerrting Segmentation of Distinguish the special needs of teens Create age-appropriate settings and markets services and for activities and spaces separate from .activities for teens ' activities those of younger children F~ Sender specificity Explore differentiation between needs Recognize individualized needs of gAs of boys and girls 4: and boys r x "t 1 ;1 :1'i t ~,_ia• t ~`~'~s A• II ia~r. 'rt4~~~~•' 't y . 'J a { r 1-e w 1 ~ y w~ Yt.\ Duttearb servicesareL ndingthe.)mpact e lefS .Atlhpruol'c8ui'ixJC6efi r t ♦ r of recr vn services to th(M 1AF116 .ferl Un- `M'prov=in the ~atSI . ~L ~r +f ` ` r tornfortahlewith institutionai iovoWement. followed suit in :IS 9A W'iu'1e the'peer sona3- ark `1" ; `s K r J ' ftayiagfeade:progmrns.whichoperatedin toed"aatur~afthesep arA~beudatadr# 4 +it; s L ~ s s tees pats; and rreation departments in ve up cost, eotnnwnmes'tag t}raL ? Y'"~ ;~r the 196(}-, were victims of #umdin cutbacks spending the exim n is bie %6 C;i ti r~ : • Win the 7(}s and 80s Recendy the.st pro- the consegneshces -of desinizt Ihelha>~or aril gr ams have experienced a r~enatssano,_ the Oven& justice system ' y t x a } 1 `,a J e, THEME ISSUE Phased Pehase H Moving beyond Piace-centered vs. Youth COMM programs, Programs & rVACes reach out to Cotnact and attract community-centered and services are building- and center- uninvolved youth programming based Becoming part Integration of Recreation centers with main focus integrated community centers with focus of the system services on recreation services on a variety of services Compartmentalized Compartmentalized service units Holistic service units operating as part of to holistic service operating as separate entities an integrated, unified system model Centrality of services Park and recreation department as Park and recreation department as central to youth development peripheral component of youth component of youth development system agenda development system Perception of program Park and recreation department !'ark and recreation department as provision role as direct supplier of services ".mhrerager" of resources-facilitator, ""coordinator, referrer, and residual supplier 'When no viable daWery alternative exists Financing Program funding Short-term funding from grants, Base funding from government, voluntary, special city funds and private sectors Personal remuneration low salaries without benefits for Higher salaries with lull benefit: to enable levels many recreation workers field to attract and retain quality personnel Staffing Staff hiring and training Hire recreation workers with minimal hire youth workers with knowledge of and training or background in youth .ability to undertake youth development development practices practices Professional expertise Disciplinary perspective k6rdiscipiinary perspective (traditional recreation) (recreation/youth developmerWsocial services) alusting Program evaluation Evaluation focus on attendance, `fvafuation focus on outcomes (risk gram service quality, and user reductim increase protective factors, or outcomes satisfaction devefopme*rtai assets) P&R DICEMSER 1999 rt 65 Y♦Z'- !ii y;N;~ ' 4 I yl t~ .f it lf. Clw ,,~7 .~Ji~,'~~',.~. Sf!+~,~f* ~.y: ~ ~L ~«•cr. i:.. ti S I a(,~«. X. ~s rSs~ • Sl:'.•Y' t7". s.': Ip `q`'~ n"L•'C ~:'P~+~,.• s=(.+t•J~ •yi i .'w•. 'a •c'('t. t{il `1•:`"'+'i ~.~:J', fit , t = ~ (t: c4 ~J' n, .t R~ 3 a i:w ~ r,` t ~ 'f~ i~. s ,tJ~;.. _ ~~7 ~y~ .l. 1 /id•. ~1' Vwv•.eC~ •c:•- 1`' V ~wr-.3s`J: +C`K.^.+..:4.i2'.~1W.. part of the Syst Park and recreation departments are be munity service involvement, and job trO r;g coming a more integral part of communi- ing, activities that allow parks and recce- departments- , ties' youth development systems. Rather ation to be considered a central component than limiting themselves to a recreation of positive youth development Concentral ' activities ' component, many departments are re ing simply on fun and games will hikeiy po- sporift to their role as part of a holistic srtion departments as peripheral elements allow us to be service system. They have convinced oth- in the overall system, thus reducing their { er system contributors that their "fun and potential for meaningful contribution, games! services are crucial for developing in many coft park and recreation de- + + , interest and are an importantvehicle for de- component partments have assumed leadership in co- liveringimhstrumemtal benefits ordinating community youth services. In W the role of recreation can extend be- this role, departments identify a need to yond hooking participants. For ,example, provide a service, but leave service delivery Fort Worth, Texas, integrated its depart- to better-equipped providers. The depart meats of parks, recreation and community ment, instead, will supply services on a services to form a united department of residual basis, filling niches not otherwise parks and community services. In Austin, available. the department of parks and recreation is Thanks to their extensive networks, park -0 { central to the tiVs Social Fabric initiative, personnel are often able to bring youth de y operating alongside the library, health, and vebpruent agencies together. For example. ` police departments in Fort Worth, the park department chum- Activity offerings now include the visual eels funding to the Boys Clubs for gang iw and performing arts and outdoor/adven- tervention. However, political reality means •t w^ " +~2 . ture activities. Park and recreation depart that participating agencies must have th ments are offering leadership development "flames above the door! in order to susta m ya 1~ s opportunities, after-school tutoring, com- financial support ' ' }~ath}:ppthon~theuripo Much )0 the, early fundhv fpr youth. pro- funding when trust and a mentoring rely of ill n tea n ' Pramscanoe from state,ederal, and founda- = :tionship have been established becomes an- t munity development block other broken promise. won ~elsl i~ptoves ~?r~ ion grams; :11d $ft to-fie buclgs:A grarits• atfd'Itortterm crlsis~orieiYbed City inadequate remuneration of youth work , of yo . funding bluely tsudable,.these w ure - ers leads to high turnover and a disruption tzs - atso`lii a ten'reSirrd i}Teir-setvues to y ate of me ntoring relationships. U fortunately, an 4acgasas meted prrott - &exl progmauhs:'Because they are subjecf io ` the national movement to raise teachers # 3eork Rdth~tt The vagatststillspotcs and gtiirkly n3tey titssalarres has not extended to other profes- + appeal'wiheapotmthissuesare Sedto lions that involve working with -youth. in ;v~ i;.. ti ~ sfaN ~hsvQl9ied mn ~ lei: mores:on the, a~g da; iocb -fumids : stead of compensation relevant to a level of r i , oit3ccl be ded only as :;need mnoney to - .:academic proficiency, a system must be de- o " launtlh new initiatives. Althoug~i its political eloped to reward youth workers, many of wax and veane~ youth as ever whom did not attend college, for their talent, " r2mctr a 3 t hbihty in I!Y «iresezit, and fts acetic for servhcx sac long competency, and dedication. t~rrm hhrid pervasive F, Ting ttietel, Oftentimes, the best face-to-face workers ape • ~aa~Qtest~sl~y Yiiais be• ongoix>A anti ts#ab]e im.oider to limp haveto be promoted to managerial positions y t e~, rn~i egreei Ong 'i; Oori programs :beyond the start-up -and in order to secure salary increases. Too vvhil tz~d tar eive zrai m demonstration Stages many youth workers abandon the field when and iP stabk#tmdin9caniatetisifvyo peo- p confronted with a choice between their ide d~eve3oprnent tS 4x.; jAe's'.distrust d involvement' with caring alism and the reality of earning a higher, e s ~#ruth logme rtsym :,.iitlults and programs. The withdrawal of salary to sup~pAort their own families. ~ ten; ~ a~sr'~i~g w (wit/-., c4~~j DIY ~ Y: r1 i\.jC1iC;S`"fir' ~-''~•rl~'~~`ti ~e~ _ .C~~~~T'"s:~~3[~~'!1`;v: -~C~'7iiu1.`r_rl4wN.:i',~'~!•~~~a~~K••• 3W ~«ils~w il:;y"`•. ' J~ ~~~~t~x. ~w~ 1, ~•".•r ~atS`.3 ~~9,1[rE ~j~•'~: •r,•,R_ ti•?ti`~ ~~`~jy •+M'.vj~Y~'wC=,,,f v~•-Y~S`~~17`Jp •J,~~~.~•T..j 12 ~►.r~:~~t~' J S•sy ,5'+~' j~~~~ k S S~ i:l~~~tf ~1 • G..~ltyy.4-~~ } A ~(L'~ ~ -7C~j~ ~S ~i...t~ .;;i 1^ `i: ~.t.~ I) ' ~y I. Je ~ ~~.r1•.,. ~ •;i , ~ 1+ moo" ~ ~aA~•!`,,,+ x' e brgimung of fife I-S, evaluation efforts to- identify an adult who will be supportive and ava~ i + 3 a ,almostexclusively on measuring attendance, able when difficulties arise, interact with positive ,ce quality, and user satisfaction. These are tra- role models, develop, positive altitudes toward aitbough inadequate program mea- school, and understand the consequences of in ..~v he fortes s driving the fun t from volvement in d" ~ ~PPor 'risky" situations. s areconcerued with outcomes- The As . program pars of an overall community youth develoP7 -b ' questions are not, ' How man were there? merit s y trategq, more and more park and creation R effectively was the program delivered?" departments will likely begin to document shifts in 3i8u4 dev,opmertt ctjtical questions are, "What happened to Jose, ' crime rates, dropout rates, and teen pregnancies: it :t(nlat Sara, and Juanita a'S a result of this experi may not he passible to-identify the esari service ti 's and •`'1Phatreturn did the community receive component responsible for a drop, but it is vital to investment of resources is this Program?" demonstrate to stakeholders that the-youth devei Lioil : tmiett#s r 'to addition to mew shareholders' expectaboas opment effort is positively affecting the commtuu• eu Etta fiethindividuatcapacities are improved and risk ty, for ~upiorrA the orsaredecreased, we will have to ensure that Benefit.claims must be Based on solid evidence ~~peof X tions W, be s ~ cdmmtmity is receiving a return oh its invest- of real program outcomes. larger departments may ' 3ere#ore evaluations will also have to roes have the luxury ofhiring program ` sae evaluation ape _f►ab&c so that ,sd+~quefe a program's impact on juvenile crime rates, cialists to supply this evidence, while smaller de ' s-~~~ ~ be usage. and school-dropout and teen-pregnan- partments may address the issue by teaming with s, as well as protective factors and resifiency, their youth development counterparts in other or elation programs may help a young person to ganiz4ons ~nbve : bey~ind . turi aticl ~'~~,a• mow, ~ I •~hYt ~ EXCEL are no w. I } Stand proud as a Certified Leisure Professional or Certified Leisure Associate and display your ; commitment to professionalism! Lapel pins are available through A NRPA for $5.50 per pin. In business since 1955. we can custom build virtually any bridge using a wide variety of fabrication matenals. including heavy vehicle b-affic biidges~ pedestrian walkways, golf course spans and bike r. .d•- uru+ i° ~~nuaE s=so nt~oc,wTe , information , your free consuttafion and catalog, lust call NP-PA's Division of Professional call us at (800) 548-0054, E-mail us at .net "excelbdg@gte Services at (703) 858-2147 to order ' or look us u on the web at your CLP or CLA logo pin today! www.exce plbridge.com PLEASE CIRCLE READER SERVICE CARO NO. 26 51 F6Fi D F C E M 8 E R 1 969 73 MEMO - city of eagan TO: ADVISORY PARKS COMMISSION FROM: KEN VRAA, DIRECTOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS GREGG HOVE, FORESTRY SUPERVIOSR DATE: FEBRUARY 10, 2000 SUBJECT: EASEMENT EXCHANGE WITH REGAL CINEMA ISSUE The Commission is asked to approve an exchange of easements between Regal Cinema and Rahn Park. BACKGROUND The Regal Cinema is a theater complex located at the comer of Cliff Road and Cliff Lake Road and adjacent to Rahn Park. When the theater was developed, the developer chose to dedicate a portion of the development property as a "proof of parking" area. Proof of parking is a means by which a developer can meet the parking requirements of the City by providing sufficient area to develop the required number of stalls, however, only a portion of the stalls are constructed in the first phase of development. Should the City or owner determine that demand necessitates that additional parking stalls are needed, the stalls are built by the developer on the area dedicated for parking. The current proof of parking area is a heavily wooded area and is at significantly lower elevation than the theater and existing parking lot. The owners are in the process of negotiating the sale of the theater and feel that the high cost of developing additional parking may make the sale unappealing to a future owner. During the time the Cinema has been open, they have not used all of the current parking spaces. PROPOSAL Regal Cinema is proposing to dedicate a conservation easement over the existing proof of parking area to the City. In exchange, the City would grant an easement that would allow use of the existing parking lot in Rahn Park for theater purposes, if additional parking ever became necessary. They would also be allowed to increase the size of the parking lot by 13 stalls. The attached exhibits show the existing proof of parking (Exhibit A), the alternate proof of parking plan (Exhibit B) and the magnified view of Rahn Park parking area (Exhibit Q. DISCUSSION: The proof of parking area is approximately 6/10 of an acre in size. It contains 34 significant trees ranging in size from 6" in diameter to 37". The predominate species are Red and Bur Oak with a sizeable number of Black Cherry intermixed. The grade of the area is consistent with that portion of Rahn Park bordering its north property line. Should it become necessary to develop additional parking stalls, all of the trees would be removed and a large retaining wall constructed on the property line. The east parking lot in Rahn Park was originally a segment of Rahn Road. When Rahn Road was realigned, a portion of the original road grade was left in tact to meet the parking needs of the nearby ball fields and sliding hill. The lot dead ends on the south and is only accessible via an entrance on the north end. Use of the city lot has been consistent but it is seldom, if ever full. The lot is a low priority for winter plowing. The City Public Works Department has indicated that they will not allow the development of an additional access to the City lot from the south due to a concern that traffic would use the lot as a short cut to Rahn Road. Access to the theater would be via an existing pedestrian path. The Centres Group and City Community Development Department have indicated that a trail connection would be adequate. Should it ever become necessary for a theater owner to satisfy the total parking requirement for the theater, approximately 13 additional parking stalls would be added to the south end of the lot at the owners expense. The current owners have indicated that their experience has shown that the current lot will be adequate, making use of the lot or construction of additional stalls unlikely. Under any circumstances the City would retain ownership and the right to use the lot. No significant trees would be impacted by enlargement of the parking lot. AUTHORITY FOR REVIEW This item does not require approval from the planning commission. In many ways, this proposal is not dissimilar from the United Methodist Church joint parking agreement entered into by the City last year at Patrick Eagan Park. This would appear to be an opportunity for the City to ensure the preservation of 34 high quality significant trees through a "public/private" partnership with no expenditure of City funds or compromise of a City function. FOR COMMISSION CONSIDERATION: Staff is requesting that the Commission take action on this item. Alternatives for consideration include: • Direct staff to proceed with preparations of the appropriate documents to secure a conservation easement in exchange for parking rights • Deny the request ■ Other C0 I - - - - - S00°01 X22"E 385.00 270.00 - - - CID I I ~ I I ~ Z J ag o O pp L-A ga 5 I O I m 10 mss` p w I ,off--- on ~o T I 20 > 20 Z I ~ N O r-rl ap 0~ O \ N / \ O O 2 o ~ o I r Q- ~ r rya ~ `66 4 I y O ,J z I °Z pz ` I I 0 'S 0 ~106` I A I I 70 r ~s S r J~ N I I I o bby 1 ~69 "LL I s g I II tog ggC .N I I I OP oo I I I z ~°t` 40 I I I U1 ` I I I rM y I . % I \ 4 • EAf.AE ti (,,r I _ rlTr ~r~nw r Ywlocc L 1 I } ` i 1 A ( .v,R (.sRw u.ef I..n ~ _F y~ L,....,_.. -v,J_W! ~'~yW If11 O/w f l]LYh ~ MDTII..W'uax..)IMw ~ L_T.~ - - RITE DATA - - L.I ~ ~ ~i I _ ~ r).1 f~H1 IM I / ~ pY.trr CO.KOTO. OnOY I ~ L- _ ♦ O M Y.YJ .ir. . -T. ~ - ~ - _ Y[. •I - mfr,, f mw~r, f •olw.. (.n)YR (n., ~ I ' i i~\ ~ • L . _ .n..c(nl r Yfx1 Y S •.a ...1F 0~.t b S.+h C r Z'vr - A - E C' 5 -t b Regal > , I I W Westwood Centres Group Eagan, LTD. Cinemas Alt'o' Pukift PI= co OD x/+1rC > > 00 lu NN J Z G 10 X z m z ; O D n ~1 M l m~ t ; z X .J rn m NO 'a z rn z Z 2 V on m n Z z 24' =:I m N D Ln ` <v n - A IJ 51 g 0 z E~ rnz ~z z t`'~ L I m rn o D ~ v AE z j z0z f m rn c) 1:. I O!R I' I z c p I m z 1 0 I z TT(I l v U ' MEMO city of eagan TO: ADVISORY PARKS CONEMSSION FROM. KEN VRAA, DIREC rOR OF PARKS AND RECREATION PAUL OLSON, SUPERINTENDENT OF PARKS C.J LILLY, LANDSCAPE ARC ITEMPARKS PLANNER DATE: FEBRUARY 10, 2000 SUBJECT: O'LEARY PARK TENNIS COURT REPLACEMENT ISSUE: The two tennis courts at O'Leary Park have been removed because of their poor condition. The cause appears to be poor sub soils and increased subsurface moisture. The issue before the commission is what action should be taken: Rebuild or pursue other alternatives. BACKGROUND: The 1999 Park and Recreation Capital Improvement Program (C.I.P.) included funding for the replacement of the two tennis courts located in O'Leary Park. The court playing surface had been peeling for several years and indications of structural failures, including cracks and heaving net standards, were becoming more pronounced. Previous attempts to repair the courts with a variety of patching materials and resurfacing had been unsuccessful as they too peeled off or cracked. A drain tile was installed around the courts to remove excess water had no significant impact. It appeared that the solution would be the removal of the failing bituminous surface, supplementation of the base material and repaving. In the fall of 1999, City staff removed the existing bituminous surface. The clay soils underlying the original base material were found to be completely saturated, especially under the north portion of the court area. Once saturated, the soils were expanding causing the cracking and heaving of the court. Because the soil conditions were much worse than expected and therefore more costly to correct, the project was put on hold. The obvious question became the determination of the source of the excessive volume of water. The site upon which the courts were constructed is low and therefore susceptible to seasonal run off. The original construction included a granular base that had proven to be sufficient to accommodate the existing run off. At the time of original construction, the surrounding property was largely undeveloped. However, shortly after the park was constructed, several large apartment and condominium buildings were constructed around the park property. While the natural flow of the drainage towards an adjacent pond in the park has not been altered, there has been a significant increase in the amount of impervious surface. Subsequently, more water drains towards the park at a faster rate serving to saturate the clay soils. Replacement of the tennis courts, while at the same time accommodating the increased run off, would require at least three feet of select granular material as a base. This could be accomplished with the removal of the clay soils to a depth of at least two, back filling with three feet of a select granular material, thereby raising the grade of the court by approximately one foot. A system of drain tile beneath the court would also be installed to remove sub soil water. At this time the court is in a rough graded condition with the north and south end fences and the west side fence largely intact. DISCUSSION: Replacement of the tennis courts following the above method would be expensive. During the summer of 1999, a similar project requiring soil correction was completed at Rahn Park. Utilizing a combination of City staff and contractual services the final project cost was approximately $35,000. The courts at Rahn Park are the only set of lighted courts in the city making retention of the courts a priority. Because of the potential for greater depth of soil removal, it is likely the cost of this project would easily exceed that of the Rahn project. Before requesting additional funding for the replacement of the O'Leary courts, staff feels it would be appropriate to discuss the need for tennis courts at this location. One of the most obvious measures of need is the demand. Despite the courts being in very poor condition for over three years, there have been very few calls requesting that they be repaired. Staff has observed little use at any time of the day. This lack of observed use would seem to be consistent with the results of the informal "ball can" test that measures use by the number of i ball cans and lids left on a court. Very few are found at O'Leary. National statistics also point to decrease in the popularity of tennis. One individual interviewed at O'Leary indicated that he enjoyed practicing serving at the courts because no one used them. His preference was that there be a site with a practice wall. There are I 1 other courts available within 1.5 miles of the park (Northview). The nearby Duckwood Trail apartments have a private court. ALTERNATIVES To aid the review process staff has developed cost estimates for several alternatives. The total area available is approximately 140'x200'. The amount of soil that would need to be removed and any corrections to the drainage will be determined by the selected use. *Court replacement with soil correction .......................................$45,000 *Concrete retaining wall with practice wall and fence 20,000 *Creation of a flat, grass open space (the park is very rolling)........ 10,000 Additions; Buffer landscaping : 5,000 Benches, grills, plantings : 5,000 *Sand volleyball court 5,000 *Shelter 30,000 *Horseshoe courts (the Ohman courts are seldom used) 8,000 *Other STAFF ANALYSIS: A regular request made by the tennis playing public and school teams has been for the development of a tennis practice area. The Commission has previously addressed the issue and determined that the existing court areas were not appropriate because of the proximity of residential areas and noise created by the return boards. Further, existing tennis fences were not physically able to support a wall. The lack of open play area in this park could also be addressed by simply filling and grading the area as a stand-alone project or in combination with another alternative. Sand Volleyball is another opportunity to diversify play in the community. The parking lot currently has a capacity of 10 vehicles, which may not be sufficient to accommodate a programmed league however it would be adequate for informal play. Should the Commission desire to survey the adjoining neighborhoods, a random mail survey of the area may be a means of determining interest in a project. However, given the predominance of rental properties surrounding the park the responses may not be as valid as those that would be expected from owner occupied properties where a long term commitment to the neighborhood is more likely. FOR COMMISSION CONSIDERATION Staff is requesting that the Commission review the following alternatives and provide direction; • Select an alternative from the list provided by staff as part of this report ■ Suggest an alternative not on the list for staff to review ■ Conduct a random mail survey of the neighborhood (participation in a meeting or survey would most likely be low given the fluid make up of the apartment dominated neighborhood) • Other r cl~ 7, • _ "f r. OPEN PLAY / FOREST AlREA /f Ol EARY LAKE , • : : ' i ; . 1 ~e •r....•- ~ ~'--':..'mot . ..r ~ I / TRAIL r.. p Y''•• 1 % PLAYGROUND N POND BRIDGE 1 1 AIL 1 RT c MRY LAKE I 1' 1 R -NIS L YANKEE DOODLE ROAD 1 TOW YANKEE PL R O o. ' • 1 S It 2.- 5.- o,,,.oooo0 EnRr PARK \ , P RKING < J.- NOI~~r PT. e - p~ ' 7~ CANOE LAUNCH 1 C W ~•O 2 S V M S DU ER ST. fl1AlICIS'. 1 M. u+ NCK C~' ~ 1 D MOURNING r - I LN. DOVE CT. FN• 1 1 1 DENMARK 1 i T. E.HV E~ ~ I DENMARK TR. E. r Rs U9 Q3~~ \r~ll 1115! FIGURE 3 - • O'LEARY PARK CITY EAGAN NOWM PARK LAYOUT 1994 SCALE MEMO city of eagan TO: ADVISORY PARKS RECREATION COMMISSION FROM: GREGG HOVE, SUPEVISOR OF FORESTRY THROUGH: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 4, 2000 SUBJECT: APPLICATION OF 1999-2001 FOREST HEALTH GRANT ISSUE: TO APPROVE THE SUBMISSION OF A MINNESOTA ReLEAF GRANT APPLICATION INTRODUCTION The purpose of this memorandum is to notify the APrC that Forestry staff intends to apply for a MnDNR Minnesota ReLEAF Forest Health grant. This grant, if received, will be used for reimbursement funds for money spent controlling oak wilt disease. BACKGROUND INFORMATION Implementation of the city's Shade Tree Disease Program requires that oak trees that are infected with oak wilt disease be managed and disposed of under required guidelines. Proper management can include both root disruption and/or tree removal. Both of these activities can be very costly. To assist those that have to bear these costs the City of Eagan has since 1993 applied for and received seven Forest Health Grant Programs. Each grant has been awarded in the amount of $10,000.00. These grants were administered first by the USFS and more recently by the MnDNR. To date the city has reimbursed $77,504.00 through these grant programs. The city is applying for this grant that will be used for reimbursement of oak wilt control activities for the year 2000-2001. This grant application will be for the amount of $10,000.00. FOR COMMISSION ACTION To approve/recommend to city council the MnReLEAF Forest Health grant application to MnDNR be submitted. I:\ghove\2000file\AprC\AprC memo on 2000 Forest Health Grant Application h `1-°- MEMO city of eagan TO: ADVISORY PARKS COMMISSION FROM: C.J. LILLY, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: FEBRUARY 10, 2000 SUBJECT: COMMUNITY PARK SIGN FOR NORTHVIEW PARK ISSUE: To approve new park sign for Northview Park. BACKGROUND All Community Park signs are in the process of being upgraded. Prior to 1993, all park signs were the same. This lack of differentiation made it more difficult for the public to find Eagan's larger and more significant Community Parks. The following Community Parks have received updated signage: Blackhawk, Trapp Farm, Thomas Lake and Lexington Diflley. Northview Park has previously been identified for an updated sign, however, an event scheduled there this spring has stimulated construction for this year. ARBOR DAY 2000 The Eagan Forestry Department identified Northview Park as the site for Arbor Day on Saturday May 6, 2000. Staff identified the main park entrance on Northview Park Road as the highest priority for landscaping. Since this proposed landscaping site shares the proposed sign location, to delay the sign installation may cause problems later. The landscape theme is using the name "Northview" as a design metaphor. Plant materials, boulders and signage graphics will emphasize this landscape theme. Large stands of evergreens currently exist east of the main park entry and numerous evergreens and boulder walls are used near the tennis courts. Therefore, the proposed sign and associated landscaping will extend a visual theme already used in the park. PARK SIGNAGE CONCEPTS Department staff has reviewed concept Plans A, B, and C, with a strong preference to Concept Plan C. The only suggestion was to provide additional options for the graphic insert. PARK SIGN CONSTRUCTION Starting at the top of the sign, the graphic insert would be cut from a sheet of aluminum and finished with an automotive grade of paint. The cut out areas will be transparent and reinforced with a thin sheet of Lexan on the back of the single-sided sign. The main body of the sign will be constructed of cedar and finished with a clear sealant. The letters "NORTHVIEW" will be made of a thre&<limensional vinyl, similar to the new Eagan Town Hall sign. All letters will be 12" tall with the exception of the "N", which shall be 15" tall. The sign will be mounted on two concrete bases and bolted in position. PROJECT COST ESTIMATE/ FUNDING The cost of the sign is projected at $5,000. Funding would come from the Small Projects portion of the Park Site Fund FOR C011D SSION ACTION 1. Select a sign graphic, authorize staff to finalize design and construction of the Northview Park sign so it can be installed in April prior to Arbor Day. Or 2. Reject the request for a community park sign. 1 1 12' NORTHVIEW CONCEPT A S 2 PARK 1'- oo" 4' CONCEPT B 6'-8.00" i' 17-3.00" CONCEPT C 1°' NORTHVIEW 6'-9.00" PARK it NORTHVIEW PARK SIGN COWAUr = PARK SIGNAGE CONCEPT PLAN SELECTION By: C.J. Lilly Date: February, 2000 '~3 s A Drawing- 1 Drawing- 2 Drawing- 3 Northview Park Sign Select Best Option 3 bons for Si Graphic Dwg: AutoCAD ~ Date- Feb, 2000 By- C.J. Lilly 74 CITY Ur' EAGAN EXPENSE REPORT AS OF 12/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL EXPENSE VARIANCE EXPENDED a c a a a m a a s s x x a m a a a s s x x a s s a s s s s s a s a s s: s a s s sas s s s x s sa a s a a a s s x x sx a a x c c~ x x a s x a x a x s a m x: a: as s s s s s s sa s s a s s: a s a a s a s a s x a s a s s x a a x s x x FUND 328 PARK SITE ACQUISITION/DEVELOP 4250 LANDSCAPE MATERIAL & SUPPLIES 0.00 105.33 105.33 4251 ATHLETIC FIELD SUPPLIES 2.86 2.86 2.86 4257 SIGNS & STRIPING MATERIAL 0.00 3,478.75 3,478.75 SUBTOTAL SUPPLIES,REPAIRS AND MTN 2.86 3,586.94 3,586.94 4310 PROFESSIONAL SERVICES-GENERAL 308.20 1,025.05 1,025.05 4311 LEGAL 0.00 131.30 131.30 SUBTOTAL OTHER SERVICES AND CHARGES 308.20 1,156.35 1,156.35 4510 LAND AND LAND IMPROVEMENTS 0.00 1,959.17 1,959.17 SUBTOTAL CAPITAL OUTLAY 0.00 1,959.17 1,959.17 4610 PROJECT-CONTRACT 0.00 (20,062.52) (20,062.52) 4616 PROJECT-LEGAL 0.00 (1,272.50) (1,272.50) 4651 DESIGN & ENGINEERING 0.00 6,486.62 6,486.62 4652 ENGINEERING PARK CONSTR 0.00 135.00 135.00 4653 GRADING-PARK CONSTR 0.00 55.00 55.00 4654 UTILITIES-PARK CONSTR 0.00 244.90 244.90 4655 PARKING-PARK CONSTR 0.00 4,750.85 4,750.85 4656 BUILDINGS/STRUCTURES PARK CNST 0.00 12,624.84 12,624.84 4657 SEEDING PARK CONSTR 0.00 2,187.96 2,187.96 4659 GENERAL LANDSCAPING/FURNISHING 0.00 6,752.36 6,752.36 4660 PLAY EQUIPMENT-PARK CONSTR 0.00 31,232.52 31,232.52 4661 ATHLETIC FURNISHING-PARK CNSTR 0.00 37,157.14 37,157.14 4662 SPECIAL FEATURES/FURNISHING PK 0.00 29,703.70 29,703.70 4663 TRAILS-PARK CONSTRUCTION 0.00 32,467.93 32,467.93 SUBTOTAL CONSTRUCTION PROJECTS 0.00 142,463.80 142,463.80 4710 TRANSFER OUT 0.00 1,740.00 1,740.00 - - - - - - - - - - - - s - - - - - - - FUND PARK SITE ACQUISITION/DEVELOP TOTAL 311.06 150,906.26 150,906.26 i i a a s i s iii s s s s a x s s a i i a i ss a ii s i s a a s i i i s i sa i s i i s i i i i i i i s V CITY OF N Page 3 REVENUE R T AS OF 12/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED i i a s a i a a i a a a a i s s a s a a a z i i i a i s a i a s a s a a s as a aas a s s s a s s s a a a i i a s i a i a as a i s s a s a a i i a ss i a z i s s s a s i i i i i s a a a i i a a s a i z s s i a a s i a a a s i i s= c a FUND 328 PARK SITE ACQUISITION/DEVELOP 3855 PARK DEDICATION 43,691.00 666,360.72 666,360.72 SUBTOTAL CHARGES FOR SERVICES 43,691.00 666,360.72 666,360.72 3821 BUILDING RENT 750.00 6,300.00 6,300.00 3850 CONTRIBUTIONS AND DONATIONS 0.00 14,000.00 14,000.00 SUBTOTAL OTHER REVENUE 750.00 20,300.00 20,300.00 r-- CITY OF EAGAN Page 4 REVENUE REPORT AS OF 12/31/99 CURRENT Y.T.D. BUDGET TO ANNUAL MONTH ACTUAL ACTUAL PERCENT OBJECT DESCRIPTION BUDGET ACTUAL REVENUE VARIANCE RECEIVED sassssa¢assaiissassssa:s:s::aaaisssssasa sasasss sssiss :ss: ssis:asaasas sa ssssssa: ssssaasasai aassasaas s:ss:aa:sa asa:sis: ss as FUND PARK SITE ACQUISITION/DEVELOP TOTAL 44,441.00 686,660.72 686,660.72 ssassssssaszs sasssaasi :sa:ssssss sssassssss saaaasasaaas t MEMO city of eagan TO: ADVISORY PARKS RECREATION COMMISSION FROM: GREGG HOVE, SUPEVISOR OF FORESTRY THROUGH: KEN VRAA, DIRECTOR OF PARKS AND RECREATION DATE: FEBRUARY 4, 2000 SUBJECT: BEST MANAGEMENT PRACTICES BOOKLET Conserving Wooded Areas in Developing Communities INTRODUCTION In May 1998, the Supervisor of Forestry was asked to serve on a statewide task force with the intent of creating a "Best Management Guidelines" booklet that is specifically intended for development in urban areas. This large project, steered and funded by the MnDNR, set a goal of completing this guide book within eighteen months. Individuals from twenty organizations served on this task force, (please refer to the second page of the booklet). This document, titled "Conserving Wooded Areas in Developing Communities - Best Management Practices in Minnesota" is now complete and available for distribution. The booklet provides information on how to preserve wooded areas at the "landscape level", at the "subdivision level", and at the "lot level". A section is also included that discusses wooded area conservation in "transportation systems and utility infrastructure". An introduction is provided on the benefits of wooded areas and trees. The booklet concludes with appendices providing references, financial assistance programs, specific tree characteristics, and examples of development plans. FOR COMMISSION ACTION There is no action required for this item. The booklet "Conserving Wooded Areas in Developing Communities" is provided for your information. * Additional copies are available to the general public and can be obtained, free of charge, by contacting Peggy Gabriel, MnDNR, at 651-772- 7925. lAghove\2000filMprC\AprC memo on BW booklet 9 • ~`i MEMO - city of eagan TO: ADVISORY PARKS COMMISSION FROM: C.J. LILLY, LANDSCAPE ARCHITECT/PARKS PLANNER DATE: FEBRUARY 10, 2000 SUBJECT: CEDARVALE REDEVELOPMENT AREA BACKGROUND The Eagan City Council is scheduled to review the Cedarvale Redevelopment on March Oh Input from the Advisory Parks Commission has still not been made. Although two workshops were scheduled, one was cancelled due to a snowstorm and the other due to low attendance. Commission members who wish to have input on this issue are urged to establish a meeting time and location prior to the March 6 City Council meeting. Assistant City Administrator, Jamie Verbrugge will make himself available to answer any questions Commission Members may have relative to the Redevelopment Concept. He will be making a formal presentation to the City Council at their March 6te meeting. FOR COMMISSION ACTION 1. Set a meeting date to review the Cedaivale Redevelopment Concept and submit comments to the City CounciL Or 2. Decide not to have input on the Cedarvale Redevelopment Concept. I1~ The 6th Annual Dakota County a oa Date: Thursday, February 24, Youth Summit's SeiteTVI Time: 8:35-9:15 a.m. -Community `Im rOV/n lVI COmmunlt p Discussion Groups p g Y y 9:20-10:10 a.m. -Community -a community forum for action Reports and 'Open Mike' Forum Rosemount Community Center The Youth Planning Committee of Dakota 13885 S. Robert Trail County cordially invites you to attend your community's 'lMC' session at this year's Youth Rosemount, MN c.b Summit. The sessions are excellent opportuni- ties for youth and adults to join forces and af- fect positive change where you live, work and 651-552-3113 (SharZilge) play. We would greatly appreciate it if shaczilge@co.dakota.mn.us you would join us in this important en- deavor of improving our communities. Please contact Lina Reinders at "The best way to predict the future is to create it. " 651-552.3184 with questions about the -Peter Drucker event, or if you would like to volunteer. RECREATION SUBCOMMITTEE February 8, 2000 Meeting Summary Attendance: Staff- Jeff Asfahl, Paula Nowariak, Loudi Rivamonte, Sonya Rippe, Cathy Bolduc. Commission Representatives - John Rudolph and Kevin Gutknecht Each program staff reviewed their areas of program responsibility for this coming Spring/Summer. Please see the attached report. Cathy Bolduc presented a draft of a survey/questionnaire that she has developed. Please see attached. It was agreed that this is a good idea and that it will be formally presented to the Advisory Parks Commission at their March meeting. Staff reviewed the history of the Playwagon and its past use. Staff presented some thoughts for consideration for increasing the trailer's use and versatility. In general the concepts are: • Consider development of a puppet wagon ■ Use as an Art Mobile ■ Use as an official staging center • Potential for concession sales at remote sites. ■ It could be repainted and utilized as a marketing piece to promote the City and Parks and Recreation. The subcommittee encouraged further development of these considerations. A formal presentation wil be made at the March meeting. Staff shared some considerations of ways in which to better promote and market programs. The Parks and Recreation Department as a whole is beginning to promote the Benefits of Eagan parks and Recreation as a consistent message. Staff wishes to use this message as a theme this summer. Several ideas were shared by staff as part of this effort. The ideas are: • Suckers to give away with attached messages about the Benefits of Parks and Recreation ■ Promotional benefits information on staff shirts • Magnets with Benefits menages and appropriate phone numbers ■ Lanyards ■ Stickers ■ Buttons ■ Cups with a Benefits message for the concessions stand ■ Department banner The subcommittee also asked staff to explore the idea of working with the area papers for development of a consistent column about programs. Staff shared the interest in revisiting the Department's sponsorship policy. It was noted that some progress was made on this some years ago and that the files should be dusted off and work begin towards developing a consistent policy for utilization and soliciting sponsorship. E3 Sports Program Supervisor Sonya Rippe SEASON:~. SPRING SUAMIER Men's 5-on-5 Basketball Concessions Men's 3-on-3 Basketball Junior Golf League Women's 3-on-3 Basketball Adult Golf League Junior Golf Lessons Seniors Golf League Adult Golf Lessons Junior Golf Lessons Mee s Volleyball Adult Golf Lessons Women's Volleyball Co-Rec Soccer League '>i€ Co-ed Power Officiated Volleyball Men's Softball Co-ed Beginning Officiated Volleyball Women's Softball Co-ed Recreational Volleyball Co-Rec Softball Co-Rec Sand Volleyball Program and Special Events Supervisor Cathy Bolduc SEASON Trees and Shrub landascaping Wildcat Mini Tennis clinic Bsaesball Clinic Fishing Clinic Softball Clinic Softball Camps Baaby Sitting Clinic Tennis Camps In -line Skating lessons Breakfast w/ the Easter Bunny j Eagan Fun Run 55 Alive Mature Driving Youth and Family Programs Supervisor Paula Nowariak Spring Break events Art Tent @ Yankee Doodle Me Two Summer in the Park Preschool program Dance Just for 5's T-ball Fr ' nday Friends Camps Family events Trips » '.<0$ Birhtday Parties Teens i., xjx.i:i Tots Safety Camp f Wac . WdenesdaY.S Preschool Teens Pla a n Youth Development Coordinator Loudi Rivamonte Wescott Hi&r Preschool / Extended Kindergarten After school and evening junior Program Teen Mentorship Non-school & summer programming Community Events ` < Qxa~ry Park «Non school & summer programming After school program Teen Mentorship Community Events Multi Cultural Festival Superintendent of Recreation Jeff Asfahl „ HoIZ / Friendr of the Farm Clean up day Spring Festival Garden Club Plant sale Lone Oak Days Arts & Hamanities Coxncil Considering to host Esspressfest Considering Artmobile Considering performances Men's & Women's Chorus' Working to involve in Ent in Park Possible appearnace @ Twins game Coniderin Alliance with Art Council r ' MEMO city of eagan ) TO: Cherryl Mesko, Jennifer Nelson, Cheryl Stevenson, Ruth Ebert FROM: Cathy Bolduc, Program & Events Supervisor DATE: February 9, 2000 SUBJECT: Seniors Questionnaire Attached is the current draft for a questionnaire to be sent out to the seniors. From my understanding, it will go to the Parks Commission next month. I would like your input - edit, revise, critique as much as you like. Please note that the February, 2000 on top will be taken off and the return dates will probably change as well. It will be a two-sided questionnaire sent to all the seniors on our newsletter mailing list with a return envelope. Let me know what you think and return to me by Wednesday, February 16 or sooner. n C9 k Yo,,4eK e ~ Cc: Ken Vraa, Parks and Recreation Director Senior Questionnaire February, 2000 . Please take a few minutes to complete the following questionnaire regarding programs for the seniors of Eagan. As a recipient of the senior newsletter, your input and opinions are very important to the development of quality senior programs from Eagan Parks and Recreation. When complete please mail to Eagan Parks and Recreation in the enclosed envelope. It would be appreciated if you could return your information by March 31, 2000. Thank you! 1. Which Eagan Parks Er Recreation programs do you currently participate in? (check all that apply) ❑ McDonald's Coffee Club (1st Er 3'd Tuesday of each month) ❑ Oak Woods programs (4th Tuesday of each month) ❑ O'Leary Programs (3'd Tuesday of each month) ❑ Sunshine Travel Trips and Travel Shows ❑ Special Events (ex. special entertainment) How frequently do you participate in the above activities? ❑ 1 - 2 times per month (12 - 24 times per year) ❑ 7 - 12 times per year ❑ 1 - times per year ❑ Only when I see a program that interests me ❑ Never 2. Where do you prefer to attend senior programs? (check all that apply) ❑ Oak Woods Senior Community ❑ Community Room (City Hall) ❑ O'Leary Senior Community ❑ McDonald"s (Lexington Er Diffley) ❑ Other - please list: (Continued on next page) (Continued from previous page) 3. What transportation is available to you when planning to attend activities? ❑ Personal Vehicle ❑ Public Transportation (bus) ❑ Metro Mobility ❑ DARTS Bus ❑ Friend I Family Member ❑ Other - please list: 4. What types of programs and activities would you like-to see offered? (check all that apply) ❑ Classes and Seminars 0 Art Programs 0 Physical Fitness Classes 0 Health Er Wellness 0 Financial Planning 0 Other - please list: ❑ Trips: 0 Day trips to surrounding communities' attractions (ex, landscape Arboretum, Swedish Institute, or Mystic Lake) 0 Sunshine Travel trips (3 - 5 day motorcoach trips) 0 Other - please list: ❑ Special Events and other activities: O Cards (bridge, 500) 0 lunch or dinner activities at a local establishment O Potlucks O Group Discussions (actively discuss a specific topic) O Special Entertainment: ❑ Bands [ Music ❑ Comedians ❑ Other - please list: ❑ Other activities and program ideas - please list: (Continued on next page) (Continued from previous page) 5. How do you receive the majority of your senior activity information? (check all ; that apply) O Eagan Front Porch Newsletter O Eagan This Week 0 Local Cable Channel 0 Flyers 0 Word of mouth 0 At other Eagan Senior events D Other - please list: 6. Some activities may have costs associated with them. Please estimate a fee range per person that you and others you know would be comfortable paying for an - activity lasting one to three hours. EI $1-$3 O $4-$6 O $7-$10 0 $10-$15 O Over $15 0 Depends on the activity 7. Would you be interested in sitting on an Eagan advisory council for the seniors? This group would meet regularly to assist in the development of a stronger Eagan Senior program, including program ideas and opportunities, marketing options, and financial considerations. O Yes (please write your name and number below) 0 No Other comments, suggestions, ideas for Senior Programming in Eagan: Optional Information: Name: Phone: Address: Thank you for taking time to support the Eagan Senior program and help create the types of opportunities you would like to have here in Eagan. If you have any questions, please contact Cathy Bolduc at 651-681-4385. Please return the questionnaire to Ea, Parks and Recreation in the enclosed envelope by March 31, 2000. ADVISORY PARKS COMMISSION COMMISSION ORIENTATION MONDAY, FEBRUARY 14, 2000 I. Introductions II. Commission Organization a. Duties of Chair, Vice-Chair and Secretary b. Standing Sub-committees c. Commission Members Role - Job Description d. Commission Members Code e. Communications f. Role of Alternate Member g. Agendas h. Absence III. Meeting Procedures a. Informal but Businesslike b. Parliamentary Procedures c. Recognition of Members by Chair d. Media Reminders ADVISORY PARKS COMMISSION 2000 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec Jan 14 20 17 15 19 17 14 18 16 20 18 Joseph Bari Terry Davis Cyndee Fields N.Mark Filipi Kevin Gutknecht Floyd Hiar (Alternate) Barbara Johnson George Kubik Daryle Petersen Dorothy Peterson John Rudolph Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Development Sub-Committee UPCOMING MEETINGS: OPEN ISSUES February 14, 2000....5:30.6:30 pm - Moonshine Park Planning meeting 1. Commission Review Workshop ._6:30-7:00 pm - Commission Orientation 2. Spring Maintenance Demonstration 3. Recognition of Sharon Holbeck 4. Review revenue sources in lieu of park dedication 5. Review Docks 6. Naming Holz Lake (check if named) 7. Seasonal easement at top of Trapp Farm tubing hill 8. Wetland and Setback Buffers GUIDELINES FOR USE OF COUNCIL CHAMBERS'S MEDIA EQUIPMENT (and other useful tidbits to look and sound good on tv) Surveys have shown that approximately 20% of Burnsville/Eagan cable subscribers watch the public meetings either frequently or occasionally. (That's 5,800 households.) Therefore, it is important to remember there are interested viewers watching your meeting. Here are some tips to assist with ensuring that you, and your meeting, look and sound good for the television audience. CAMERAS X Do not worry about which camera is on you. The public meeting cablecaster (PMC) will pick up whomever is speaking. Their job is to cover the speaker, not to get reaction shots. X Staff, and/or the PMCs, will take care of presentation material, and camera coverage of it. If there Is something you are missing, and desire coverage of, please request it. AUDIO X There is one microphone (Mic) for each person sitting around the dais. It is important that the Mic is pointing directly at the face. Speak toward it, but do not swallow it. If the Mic is not positioned toward the face when you talk, it will not pick you up as well. X If you need to cough, clear you throat, or whisper a comment to a person seated next to you, please push the "cough" button next to the Mic. As long as you hold the button down, your Mic is dead. Be careful of side comments since the Mics may pick them up. Use the cough button in all of the above referenced situations. X When the audience wishes to address the Council/Commission, please have them come to the podium. Remember, those watching at home cannot be a participant of the meeting if they cannot hear all that is said during the meeting. X Center chair on Mic, not on monitor. This will position you in front of the Mic. X Try to avoid any excessive movement of papers or tapping on dais. Mics will pick this up. STARTING THE MEETING X To ensure that the entire meeting is provided for the tv audience, it is important to coordinate the start of the meeting with the PMC in the control room. Please coordinate a 5 second countdown prior to the start of each meeting. If this is not done, the start of the meeting may be chopped off. CLOTHING ATTIRE X While the meetings are not professional news programs, appropriate attire does provide a professional appearance to the viewer. X If possible, avoid stark contrasts in clothing colors. White shirts/blouses and black or red jackets/blazers create problems for the cameras. Also, tight checkered items or stripes may also create havoc with the cameras image of you on tv. A lot of bright jewelry can also create glare, and/or Mic noise and be distracting. 1/28/97 Mike Reardon PARKS AND RECREATION DEPARTMENT STAFF 681-4660 KEN VRAA, Director of Parks and Recreation JEFF ASFAHL, Superintendent of Recreation PAULA NOWARIAK, Youth and Family Recreation Supervisor SONYA RIPPE, Adult Athletics Recreation Supervisor LOUDI RIVAMONTE, Youth Development Coordinator CATHY BOLDUC, Program and Events Supervisor PAUL OLSON, Parks Superintendent STEVE TAYLOR, Parks Maintenance Supervisor PAUL GRAHAM, Parks Operations Supervisor ERIC MACBETH, Water Resources Coordinator GREGG HOVE, Forestry Supervisor CHERRYL MESKO, Office Supervisor RUTH EBERT, Clerical Staff CHERYL STEVENSON, Clerical Staff JENNIFER NELSON, Clerical Staff C E N T R E S -G R O U P, L T D. C A member of the Centres Group February 7, 2000 Mr. Kenneth Vraa Director of Parks & Recreation 3830 Pilot Knob Road Eagan, MN 55122-1897 Dear Mr. Vraa: Our company owns the Regal Cinemas in Eagan. At the time of our project's approval, provisions were made for a proof of parking area behind the theater. This area is heavily wooded and is adjacent to the woods at Rahn Park (see attached tree inventory and site plan). This area has 35 oaks and black cherry trees that have a 6" or larger diameter. Our company is in the process of negotiating the sale of this theater and would like to take steps, to preserve this wooded area into the future. Our proposal to the City is that we would be willing to dedicate a conservation easement over our existing proof-of-parking area and in return, we would like to receive a right to use the City's parking area in Rahn Park if the City ever determined that the theater needed to provide additional parking (see attached site plan of Rahn Park parking lot). After nearly a year of operation and comparison to similar theaters nationwide, we believe it is unlikely that the theater will ever exceed its current parking lot. Thank you for your consideration of our proposal. Si ely, ;a~ V. Paul Bilotta, AICP Real Estate Development and Management 18338 Minnetonka Boulevard, Wayzata, MN 55391 (612) 249-1991 Fax (612) 249-0790 Headquarters: 3315 N. 124th St., Ste. E, Brookfield, WI 53005 (414) 781-8760 Fax (414) 781-4333 TREE INVENTORY OF PROOF-OF-PARKING AREA OAKS BLACK CHERRY Diameter Quantity Diameter Quantity inches inches 6 1 6 1 7 3 7 3 9 2 9 2 10 1 10 2 11 1 11 1 12 3 12 4 13 1 19 1 14 2 17 1 19 2 21 1 22 1 25 1 37 1 PVI-t pa~, ~ February 14, 2000 City of Eagan Parks Department 3830 Pilot Knob Road Eagan, MN 55122-1897 RE: Betty Allen Proposed Development I am very concerned about the proposed development of the Betty Allen property as it currently stands. My husband and I moved to this area in 1986 from the City of Minneapolis because of the open space and parks. When I lived in Minneapolis, I could walk out my door and two blocks later, connected by sidewalks, be at Lake Calhoun where there were biking and walking paths, playground, fishing and boating. I went from a home within walking distance to the Trapp Farm Park (Fawn Ridge Trail) that had great bike and walk paths to a home where the development (Weston Hills Drive) no longer allows me to permit my children to play outside by themselves. The developer of Weston Hills was not required to dedicate park land and instead, one year later we got our park that is now located at Red Pine Elementary and off limits while school is in session. There's no decent park reachable by bike without causing me great concern for my children's safety just to get there so we have to pack up our bikes and drive to a bike trail. That's insane for this area. A cash dedication in lieu of a park is unacceptable to this neighborhood. A tree policy that allows for removal of trees that will include oak trees 200+ years old must be seriously revisited. Will either of our families be here by the time any tree replacement that might be necessary reach the current status of those oaks being destroyed? Please do not let this development be approved without dedicated park space for the neighborhoods surrounding this area. Having to cross Hwy 3 and Cliff to access a park and bike paths is not an acceptable alternative. Sincerely, Micki Westrum 4716 Weston Hills Drive Eagan, MN 55123 ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JANUARY 10, 2000 A regular meeting of the Advisory Parks Commission was called to order at 7:00 p.m. on January 10, 2000 with the following Commission Members present: Joseph Bari, Terry Davis, N. Mark Filipi, Kevin Gutknecht, Barbara Johnson, Bonnie Karson, George Kubik, Lee Markell, Daryle Petersen and John Rudolph. Commission Member Robert Kane, Jr.was not present. Staff present include Ken Vraa, Director of Parks and Recreation; Jeff Asfahl, Superintendent of Recreation; Paul Olson, Parks Superintendent; Gregg Hove, Forestry Supervisor; CJ Lilly, Parks Planner; Eric Macbeth, Water Resources Coordinator; Jamie Verbrugge, Assistant City Administrator and Cherryl Mesko, Recording Secretary. APPROVAL OF AGENDA George Kubik moved, Barbara Johnson seconded with all members voting in favor to accept the agenda as presented. APPROVAL OF MINUTES OF DECEMBER 16, 1999 Barbara Johnson moved, George Kubik seconded with all members voting in favor to accept the minutes of the regular meeting of December 16, 1999 as presented. VISITORS TO BE HEARD There were no visitors that wished to be heard under this agenda item. DEPARTMENT HAPPENINGS Items highlighted by Director Vraa included renovation of the garage space at the Art House, application of a Metro Greenways Planning Grant, the 2000 Eagan Fishing Guide, wetland banking credits, school's out events and summer softball calls are rolling in. CONSENT AGENDA Terry Davis moved, Daryle Petersen seconded with all members voting in favor to make the following recommendations to the City Council regarding Goetz First Addition: © This development shall be responsible for a cash parks dedication and a cash trails dedication fo the newly created Lot 1. OO Acknowledge that an individual lot tree preservation plan will be required for Lot 1 at the time of building permit application. OO Tree Protective measures (i.e. orange colored silt fence or 4 foot polyethylene laminate safety netting) shall be required to be installed at the Drip Line or at the perimeter of the Critical root Zone, whichever is greater, of significant trees/woodlands to be preserved. OO The applicant shall a required to contact the City Forestry Division and set up a pre-construction site inspection at least five days prior to the issuance of the grading permit to ensure compliance with the approved Tree Preservation Plan and placement of the Tree Protection Fencing. © This development shall be responsible for a water quality cash dedication in lieu of on-site ponding. DEVELOPMENT PROPOSALS There were no development proposals for the Commission to review. Advisory Parks Commission Minutes of January 10, 2000 Meeting Page 2 OLD BUSINESS MURPHY FARM 3an ADDITION Director Vraa provided a brief background of this project noting that the Commission had reviewed this proposal at their December 16 meeting and again at a Land Acquisition sub-committee meeting on December 28. The establishment of Lot 18 as a flag lot and its impact to Blackhawk Park created the most concern for the Commission. Given that information, the developer came to the December 28 meeting with a modification to the plan whereby the driveway to Lot 18 would move to the west with all utilities planned to go within the roadway. This change was suggested to minimize the visual impact to Blackhawk Park and the adjacent neighborhood. Residents from the surrounding neighborhood were present at that meeting to share their concerns for the long driveway onto Murphy Parkway as well as the impact a house on Lot 18 would have on the park. Director Vraa reviewed the original plan presented by the developer along with the plan that moved the driveway to the west side of Lot 18 (Exhibits A and B2). He continued that the development to the west had provided a conservation easement over the lots adjacent to Blackhawk Park to preserve the visual integrity of the park. Vraa then shared Exhibit C, which showed a proposed conservation easement that covered a portion of Lots 21 and 11 as well as Lot 18. Another alternative shared was the acquisition of approximately 25, 490 square feet of Lot 18 which would expand the size of Lots 12, 13, and 14(Exhibit D). Director Vraa concluded that another option the Commission may consider is no development on Lot 18 and/or no acquisition by the City. Mr. Miller addressed the Commission commenting that the discussion from the December 28 meeting was well represented by staff and said he was available for questions. John Ward, 1634 Murphy Parkway addressed the Commission noting that the neighbors' concerns focus primarily on the development of Lot 18 as it affects both the neighborhood and Blackhawk Park. Mr. Ward shared photos taken from Blackhawk Park to Lot 18 pointing out the visual impact a building on this lot would have to the park. He noted that Lot 18 was a fairly substantial lot ($140,000) and would most likely require an equally substantial home to maintain the value of the lot. He opined that the City's purchase of a portion of the lot would help to maintain the integrity of the park. Another resident on Murphy Parkway expressed his concern that the proposed width of the driveway will not accommodate the utilities that are being proposed within the 20' width. He also opined that the 380' driveway is not appropriate in this development and that Lot 18 should be left in its wooded state. Commission Members Johnson and Davis commented that staff's presentation and the information contained in the packet accurately reflected the content of the December 28 meeting. Member Davis added that the developer came prepared with an alternate plan to move the driveway to the west in response to the Commission's concerns. Davis also asked if the plan shown on Exhibit D were recommended, would there be an easement in the area abutting the entrance to Blackhawk Park. Director Vraa stated that an easement was not shown in this location nor had it been previously discussed. Director Vraa again referenced Exhibit C that showed existing conservation easements on the development to the west. He noted that Forestry Supervisor Hove had identified a proposed conservation easement over Lots 21, 11, 12, 13 and 18. As a point of clarification, Member Petersen asked if a conservation easement covered all of Lot 18, would a house and road still be constructed on the lot. Director Vraa responded that although a conservation easement would be placed on the entire lot it would allow for a building pad and driveway as described in Alternative B. Member Davis suggested that if the City were to purchase the northeastern portion of Lot 18 that easements should be placed on the east side of Lots 13 and 14. Director Vraa stated that this option could certainly be discussed. Advisory Parks Commission Minutes of January 10, 2000 Meeting Page 3 Member Filipi communicated that after the sub-committee meeting he visited the site and walked the area. He stated he had changed his opinion and now had a preference for purchasing all of Lot 18 rather than just a portion of it. Member Markell suggested that an appraisal be completed for this lot before spending $90-100,000. Member Petersen reiterated his concern for the development in general. He opined that this would be an excellent development for 24 lots and didn't feel that Lot 18 should be included as part of it. Petersen expressed his appreciation for the work the developer had done to mitigate the Commission's concerns but added that if the City were to acquire a portion of Lot 18 that conservation easements on Lots 12, 13 and 14 should be required to preserve vegetation. Mr. Miller responded that economics dictated the need for 25 lots and that if there were less lots, the viability of the development is compromised. He added that if a portion of Lot 18 is purchased by the City he would certainly be open to placing a conservation easement on whatever lots the City deemed appropriate. Member Gudmecht opined that the Commission should move forward cautiously and consider that a house on Lot 18 will forever change the look from Blackhawk Park. Mr. Miller reassured Commission Members that if a house is built on Lot 18 the existing vegetation will camouflage most of the building. He also stated that restrictive covenants can be placed on the building to be constructed on this lot to insure that the site is protected as the Commission intended. Member Gutknecht expressed his appreciation of the developer's willingness to mitigate the impact of construction on Lot 18 but opined that Blackhawk Park should be the priority in the Commission's decision. Member Bari asked what the square footage of Lot 18 was. Mr. Miller responded that it was originally 65;000 sq. ft. but with the movement of the driveway, the size has grown to approximately 72-73,000 sq. ft. Member Bari asked for clarification on the price of the 25,490 sq. ft. parcel proposed for acquisition compared to the previously identified $140,000 price for Lot 18. He opined that $90,000 was an inordinately high amount for the limited square footage. Director Vraa clarified that the purchase price of $90,000 would allow for acquisition of a portion of Lot 18 and provide conservation easements adjacent to Blackhawk Park entrance road. Member Kubik added that this scenario would also allow the developer to expand the size of Lots 12, 13 and 14 to mitigate the loss of a building site on Lot 18. Member Markell reiterated his concern that an appraisal should be completed for Lot 18 prior to the City's acquisition. Member Kubik asked how long an appraisal would take and questioned the cost. Director Vraa stated that a full appraisal is approximately a 60 day process, however, a more informal analysis can be attempted in time for further review if the Commission chooses. Member Davis asked if a motion could be framed to allow this proposal to move ahead to the January 18 City Council meeting as requested by the developer. Member Kubik reiterated that Mr. Miller has been very helpful in attempting to provide options to mitigate the Commission's concerns and felt the process should move ahead. Following further brief discussion, Barbara Johnson moved, Terry Davis seconded with all members voting in favor to make the following recommendations to the City Council relative to Murphy Farm Yd Addition: OO The City would acquire a portion of Lot 18 for a negotiated amount up to but not exceeding $90,000 for the purpose of preservation and protection of Blackhawk Park/neighborhood views as shown conceptually on Exhibit D. The City would acquire the northeast portion of Lot 18 with the balance being added to adjacent Lots 11 through 14. Conservation easemenst will be placed on the east side of Lots 13 and 14 to preserve the vegetative buffer to Blackhawk Park. © Should the City not acquire a portion of Lot 18, the lot would be reconfigured in a manner intended to minimize tree loss by moving the driveway to the west resulting in the expansion of the area between the driveway and the adjacent Blackhawk Park. The expanded area is intended to create a vegetative buffer. The developer would place a conservation easement over Lots 21 and 11, and all of Lot 18 per Exhibit C. Construction of a home and driveway on Lot 18 would be allowed with the developer relocating the fire hydrant and all utilities within the driveway access to the home. The road of Lot 18 would be proposed to be 12 feet in width and within an area of no more than 20 feet in width. Advisory Parks Commission Minutes of January 10, 2000 Meeting Page 4 NEW BUSINESS CEDARVALE TASK FORCE UPDATE Assistant City Administrator Verbrugge was present to provide an in-depth presentation of the redevelopment concept for Cedarvale. The verbal presentation shared the overall study area and preliminary redevelopment guidelines. The proposal shared was a Village Plaza concept in conjunction with multi housing proposed to surround the plaza. The existing Centennial Lakes development in Edina was used as a model. Member Rudolph participated on the task force and added his appreciation to Jamie for the work related to this project. He added that this proposal could create a very vital, vibrant area. Member Filipi, also serving on the task force, commented on the diverse make up of the group. He also noted that although this is an excellent concept for this area, it may not be exactly what ends up being developed. Mr. Verbrugge concluded that he was soliciting input from the Commission relative to the overall plan proposal. Member Kubik suggested consideration of off-road trails given the amount of traffic that will be introduced to the area. Mr. Verbrugge again asked the Commission to continue to provide their input and comments relative to this proposal PARKS AND RECREATION UPDATE Superintendent Asfahl commented on the emerging market of seniors and the need to expand opportunities. Coupled with the shortage of seasonal staff, the senior population may be a resource to tap, Asfahl continued. It was also noted that Cathy Bolduc is the newest staff member to join the department, starting right in the midst of the winter rink season. Superintendent Olson commented on the slow start opening rinks this year because of warm weather. He added that the unfunded mandate to repair/replace bleachers is being looked at by the MRPA and League of Minnesota Cities to see if there is some legislative action that could exempt some of the smaller bleachers. WATER RESOURCES UPDATE Coordinator Macbeth stated that staff will soon receive the newly printed Fishing Guides. He also noted that comments relative to the activity around Pond BP-12 has been positive. OTHER BUSINESS AND REPORTS TRAIL USER SURVEY Supervisor Olson reviewed and compared the results of trail surveys done between 1980 and 1999 to see how the usership and needs have changed. Although all surveys show that the trails were used for exercise of some type, the trend seems to be moving more toward faster paced aerobic exercise. Some trails, along Yankee Doodle and Pilot Knob Roads, are also used for transportation, unlike most other trails throughout the City. Olson continued by sharing the user comparisons having evolved over the past 20 years. The conclusion of the survey comparisons is that the City appears to have made some very good decisions anticipating and responding to resident's trail needs. Advisory Parks Commission Minutes of January 10, 2000 Meeting Page 5 SUBCOMMITTEE UPDATES Member Filipi commented that further review was done relative to the use of tree mitigation funds. Several options were reviewed including the dollars for preservation and/or re-forestation. Supervisor Hove stated that a memo has been drafted for the City Attorney's review. SET RECREATION SUBCOMMITTEE MEETING A Recreation Subcommittee meeting was scheduled for February 8 at 6:00 p.m. COMMISSION EVALUATION Director Vraa brought the Commission's attention to the recap of the various commissions' responses to as it relates to their interaction with the City Council, staff and other commissions. COMUNICATIONS Director Vraa stated that the Hoops organization scheduled a meeting to provide information to the community relative to their facilities. The meeting is scheduled for February 3 from 5:00 - 7:00 p.m. and the community is invited to participate. ROUND TABLE Chair Markell addressed the Commission and thanked them for the thoughtful work they've done in the past. He also thanked staff for their professionalism and thorough approach to information presented the Commission. He shared his enjoyment in participating on the Commission for the past nine years and wished the Commission well in their future tasks. Member Davis noted that the Joint Advisory Planning Commission/Advisory Parks Commission task force would be meeting to follow up on the impervious surface issue. Member Filipi commented that a subcommittee may be the best way to develop feedback for the Cedarvale. redevelopment proposal. Members Davis, Filipi and Rudolph offered to serve on that subcommittee and scheduled a meeting for Wednesday, January 19 at 5:30 p.m. It was noted that this would be a brainstorming meeting to comment on the conceptual plan and layout shown. ADJOURNMENT With no further business to conduct, John Rudolph moved, George Kubik seconded with all members voting in favor to adjourn the meeting. The meeting was adjourned at 9:10 p.m. Secretary Date