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08/14/2000 - Advisory Parks & Recreation Commission AGENDA J .l ADVISORY PARKS COMMISSION EAGAN, MINNESOTA Monday, August 14, 2000 7:00 PM Eagan Municipal Center City Council Chambers Tour Holz Farm and Red Pine Elementary Playground 6:00 pm A. Call to Order and Pledge of Allegiance 7:00 pm B. Approval of Agenda 7:02 pm C. Approval of Minutes of Regular Meeting of July 17, 2000 7:03 pm D. Visitors to be Heard 7:04 pm E. Department Happenings Pages 3-4 7:05 pm F. Consent Agenda 7:10 pm (1) Cliff Woods of Eagan, Mendota Homes, Inc. Pages 5-6 (2) Crane Creek Addition, Wensman Realty, Inc. Pages 7-10 G. Development Proposals 7:11 pm H. Old Business 7:12 pm 1. New Business (1) Preliminary Review of SIP Program 7:13 pm (2) Sponsorship Policy Pages 11-14 (3) Local Water Resources Management Plan Grant Application Pages 15-16 7:20 pm (n) Comprehensive Trail Pia„ deferred to September J. Parks and Recreation Update 7:45 pm K. Water Resources Update 7:55 pm L. Other Business and Reports (1) Moonshine Park Update 8:05 pm M. Round Table 8:10 pm N. Adjournment 8:15 pm The City of Eagan is committed to the policy that all persons have equal access to its programs, services, activities, facilities, and employment without regard to race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. Auxiliary aids for disabled persons wishing to participate are available upon request at least 96 hours in advance of the event. I fa notice of less than 96 hours is received , the City will attempt to provide the aids. Next Commission Meeting: September 18, 2000 ADVISORY PARKS COMMISSION 2000 MEETING SCHEDULE NAME Feb Mar April May June July Aug Sept Oct Nov Dec ]an 14 20 17 15 19 17 14 18 16 20 18 Joseph Bari X X X X X X Terry Davis x X x x x x Cyndee Fields x X X X X X N.Mark Filipi x X O* X X 0* Kevin Gutknecht x 0* X 0 Resigned 5/29/00 Floyd Hiar x X X 0* X X Barbara Johnson x X X X X 0* George Kubik x 0* X X X 0* Daryle Petersen 0* X X X X O* Dorothy Peterson x X X X X X John Rudolph x X X X X X Recreation Sub-Committee Natural Resources Sub-Committee Acquisition/Develooment Sub-Committee John Rudolph N. Mark Filip Dorothy Peterson Cyndee Fields George Kubik Barbara Johnson - Daryle Petersen Terry Davis Joseph Bari Floyd Hiar UPCOMING MEETINGS: OPEN ISSUES February 14, 2000:-5:30 6:30 pm Moonshine Park P, Pllanning meeting i. Commission Review Workshop 6:30.7.00 pm Commission n^e atIon 2. Spring Maintenance Demonstration April 27, 2000.*****'**** ..5:09 p„... C Work hop 3. Review revenue sources in lieu of park dedication August 1, 2000.... 5:00 p ;oint CC/Impervious Surface Subcmte. 4. Review Docks 5. Naming Holz Lake (check If named) 6. Seasonal easement at top of Trapp Farm tubing hill 7. Wetland and Setback Buffers 8. Web Site Ideas (July) 9. Workshop to review packet format/content ADVISORY PARKS COMMISSION 2000 MEMBERS NAME AND ADDRESS Release TERM TELEPHOTI ft 'TE_R Z 7' - Phone # - START rppm~ ` rn.t':'XT icy Z'= 5 etll\GS JOSEPH BARI Secretary 1999 651-454-8442 (H) 1/2002 3033 Timberwood Trail Yes (3 yr. 1999) Eagan, MN 55121 TERRY DAVIS 1997 651-452-2635 (H) 1/2003 4895 Safari Pass Yes (3 yr. 1997) 651-310-8941 (W) Eagan, MN 55122-2690 (3 yr. 2000) 452-2152 (Home fax) terry.davts@StPaul.com CYNDEE FIELDS 2000 651-686-0351 (H) 1/2003 4725 Weston Hills Drive Yes (3 yr. 2000) Eagan MN 55123 N. MARK FILIPI May, 651-687-9866 (H) 1/2001 836 Overlook Place Yes 1997 651-602-1725 (W) Eagan, MN 55123 (3 yr. 1998) mark.filipi@metc.state.mn.us KEVIN GUTKNECHT 1999 651-454-2890 (H) 1/2002, 960Savannah Road Yes (3 yr. 1999) 763-323-5744 (W) Resigned Eagan, MN 55123 kggutkne@co.anoka.mn.us 5/29/00 FLOYD HIAR (Alternate) 2000 651-456-0387 (H 8L W) 1/2001 3720 Knoll Ridge Drive Yes 651-456-0626 (fax) Eagan MN 55122 BARBARA JOHNSON 1997 651-452-2609 (H) 1/2001 4535 Oak Chase Road Yes (3 yr. 1998) Eagan, MN 55123 GEORGE KUBIK V.Chair 1993 651-452-3887 (H) 1/2002 3053 Pine Ridge Drive Yes (3 yr• 1996) 612-713-5315 (W) Eagan, MN 55 121 (3 yr. 1999) George_Kubik@mail.fws.gov 1996 651-681-0170 (H) 1 /2001 DARYLE PETERSEN 4126 Lantern Lane Yes (3 yr.1998) 612-514-5155 (W) Eagan , MN 55123 daryle.lee.petersen@medrronic.com DOROTHY PETERSON 2000 651-454-6532 (H) 1/2003 4337 Sequoia Drive Yes (3 yr. 2000) Eagan, MN 55122 JOHN RUDOLPH Chair 1993 651-454-8761 (H) 1/2001 1644 Norwood Court Yes (3 yr. 1998) 612-707-2402 (Fax) Eagan, MN 55122 612-707-2526 (voicemail) 7/14/00 jrudolph@burnsville.k 12.mn.us Eagan City Staff E-Mail: kvraa@ci.eaaan.mn.us cmesko@ci.eaaan.mn.us poison@ci.eagan.mn.us iasfahl@ci.eagan.mn.u s s Phone # 651-681-4661 (Cherryl's # after 4:30 p.m.) TO: ADVISORY PARK COMMISSION FROM: KEN VRAA, DIRECTOR OF PARK AND RECREATION DATE: AUGUST 8, 2000 REMINDER: The commission will again take a tour of two park sites, beginning at 6:00pm from the east parking lot. Return is scheduled for 6:45 in order to see the newly remodeled playwagon/puppet wagon the commission authorized earlier this year. ITEM A: Call to order ITEM B: Approval of Agenda ITEM C: Approval of Minutes from July 17, 2000 ITEM D: Visitors to be Heard Staff is unaware of anyone wishing to address the commission at this time. ITEM E: Department Happenings Staff will review several items of interest to the commission and community. ITEM F Consent agenda Two small development items are routine in nature and without forestry or water quality issues. ITEM G & H There are no items for these two headings! ITEM I New business 1) A preliminary report and review of the "Summer in the Park" program is scheduled, however the report is not ready for distribution with the packet. It will be distributed at the commission meeting. The SIP is one of the larger programs offered through the department. Staff has been asked to take a critical review of the program and to gather additional input from the program users to determine if it is successfully meeting the needs of the community. While the program continues to change each year, a through review is appropriate. 2) Staff is resurrecting an issue that was initiated several years ago; a proposed position on collaborative efforts for sponsoring or receiving contributions for various recreation. programs and events. Attached is the first draft of a memo intended to start the process that would lead to an agreed upon approach for working with organizations and the private sector for special events and programs. 3) Scheduled, but now deferred until September, is a review of the comprehensive trails plan for the city. 4) The commission is asked to review and forward to the City Council a recommendation on a grant application. Water Resource Coordinator Macbeth has provide a background memo for review. MM J Parks and Recreation update Superintendents of Parks and of Recreation will provide additional information about on- going activities and operations. ITEM K Water Resources Update Water Resources Coordinator Macbeth will provide additional information regarding the Water Resources Division. ITEM L Other Business and Reports The Acquisition and Development subcommittee met on August 3 to discuss the Moonshine park plan. Staff will provide and update of that meeting. The Commission is also being asked to schedule a subsequent Moonshine Park meeting in September. MM M Round Table Issues of concern that might be placed on coming agendas or items of interest by the commission. TTEN N Adjournment Department Happenings August 14, 2000 • Evenings in the Park has only one performance remaining. The summer, 2000 series has been very successful. The Parks and Recreation Department has heard many positive comments regarding the diversity of entertainment and the varied park sites. Average attendance each evening ranged from 80 to 150 people. The Department is already looking forward to adding some new twists and performers for 2001. • A meeting date for the senior development team has been set for Tuesday, August 22 at 6:00 pm in the meeting room of the Eagan Civic Arena. An informational introduction will be followed by discussion and questions about the new committee and also determine a process to select six to ten committee members. • The Forestry Division is working with Sentence-to-Service crews for two weeks mulching trees and landscape beds located within city parks and government buildings. Mulch is being re-worked by both adding more mulch where needed and increasing the radius of the mulched area around trees to improve mowing efficiency and tree health. • The staff tree inspector has seen a slight increase in the occurrence of oak wilt infected trees recently, both on private property and on city property. Recent infection sites within parks are located at Thomas Lake, Wescott Station, Northview, and Bur Oaks Park. These sites are being treated appropriately with root-graft disruption and/or tree removal. • Landscaping has been completed around the new playground at Walden Heights Park. New trees, shrubs, and walkways into this play area were installed. • The Men's Class "D" Region IV Softball Tournament had wonderful weather for the 141 games played at Northview Athletic Fields on August 4-6. There were 71 teams participating in the tournament. • Fall softball begins the week of August 14 at Northview. There are 79 teams registered for the fall. • Registration for basketball, volleyball and touch football is currently being held for those fall leagues. • The city will host one more softball tournament this fall. August 26-27 Lexington-Diffley Athletic Fields will be the site for the Mixed Class "D" State Softball Tournament. There are 21 teams scheduled. • Coordination of fall field use for youth athletics (soccer and football) is complete. Once again these sports have increased in participation and require additional field use. • Interest in fall leagues for youth baseball and girls fastpitch softball continues this year. • Expressfest 2000 sponsored by the Arts and Humanities Council took place on Saturday July 29 at Patrick Eagan Park. Preliminary reports indicate that the Arts and Humanities Council was happy with the event and turn out was good. • Friends of the Farm are gearing up for this year's Lone Oak Days - scheduled to take place Friday Sept, 15 from 4-8 pm and Saturday September 16' from 11-4. • Coaches training for youth sports coaches has been scheduled for this years youth fall sports programs. • The first meeting of the Lebanon Hills Stakeholders Task Force was held on July 20th. Representatives of nearly 20 special interest groups, organizations and governmental units were in attendance. Superintendent of Parks, Paul Olson, is representing the City of Eagan on the task force. Brauer and Associates was selected by the County to develop the new comprehensive plan for the park and also take the lead role in conducting the meetings. The first meeting was used as a forum to identify specific issues of concern to the task force members. The task force will meet on a regular basis for the next 4-6 months. • Staff has begun the installation of the new play structure at Country Home Park. The Twin Cities Tree Trust recently completed the installation of a new sitting wall and safety surface border for the structure. Upon completion of the project, staff will begin the installation of a new structure at Oak Chase Park. Both projects were identified for funding in the year 2000 C.I.P. 3. • In cooperation with the Public Works Department, the parking lots at Bridle Ridge, Quarry, Sky Hill and Goat Hill parks were seal coated as part of the 2000 street contract. Seal coating is a means of prolonging the life of bituminous surfaces. A new, asphalt emulsion product was used. The process does not use rock, can be driven on within 2 hours of application and has a unit cost that is approximately the same as the more traditional methods. The longevity of the new surface will be monitored. • The new code compliant bleacher for Goat Hill Park is scheduled for installation in mid- September. The existing bleacher set has been removed and will be traded for credit towards the new set. The project was identified for funding in the year 2000 C.I.P. • On August 1 the City Council approved the low bidder for this years street improvement projects. The paving of the small parking lot at Thomas Lake Park and the paving of a second hockey rink at Goat Hill Park were included as components of the overall project. In total, the projects came in approximately 15% under the original estimate. A portion of the available dollars will be used for additional enhancement of the pavement and repairs to the rink access. Both projects were identified for funding in the year 2000 C.I.P. • Park staff has removed the 2 hockey rinks at Goat Hill Park. 2 new rinks will be constructed upon completion of the paving project. A new design that utilizes driven steel posts for support instead of the traditional wood posts will be used. On tennis courts, driven posts appear to be less susceptible to frost heaving. A "test panel" constructed at the maintenance facility appears to be very stable. • A Dakota County Sentence to Service crew recently completed a 2 week shift in Eagan. There primary assignment was the remulching of park trees and general storm related cleanup. They will return to the City again this fall. • Park Planner, C.J. Lilly is now officed at the City maintenance facility. This move will allow C.J. to be more directly involved in resource and park enhancement projects in addition to the ongoing planning activities. • Barr Engineering has completed the final draft of a Slope Stabilization Analysis for North Park and submitted it to the MPCA for review. The document presents and discusses a variety of alternatives for the stabilization of the west facing fill slope. The long term stabilization of the slope is one of the primary concerns of both MPCA and the County. The approval of an alternative for stabilization of the slope will be of the last steps leading to the commencement of the development process. Depending upon the alternative selected, work on the slope could begin late this fall however spring appears more likely. The trucking company that had been storing trailers on the site under a conditional use permit has removed the trailers and the site has been gated. • Staff is continuing to work with FEMA representatives to develop project proposals for the repair of storm damage. The City can expect reimbursement of up to 75% of eligible expenses. It now appears that damage to park areas may not be as costly as first thought. • Through an existing mutual aid agreement with the City of Bloomington, the City acquired a weed harvester to remove floating plant mats on Thomas Lake. The floating plant mats resulted from the recent rains and were blocking the outlet structure on the west side of the lake. The work to remove the plants was considered an emergency because Thomas Lake is a critical stormwater area for much of the southern half of the city, where most of the heavy rains occurred. Approximately 800 cubic yards of plants were removed from the lake by City staff in one week. The City of Bloomington at no cost delivered the harvester for Eagan's use, and Eagan staff is investigating the possibility of acquiring the equipment because Bloomington no longer uses it. • Summer programs in the Youth Development segment are winding down. Summer Fun at both Wescott and Quarry Park ends August 17. • We had two very successful community events. Quarry Park had an evening on July 26, with a Jumper, rootbeer floats and a rousing game of volleyball with 75 community members. Wescott's National Night Out was our best ever. It included a barbecue, live band, face painting; scavenger hunt and more. Resident turn out was estimated to be 250. • Progress on the 2nd annual "Harvesting Our Roots" multicultural festival is exciting! Many new performance groups, artists and vendors will be on board for the September I Oh event. 4. Date: August 14, 2000 Agenda Item: F1; Cliff Woods of Eagan Action X City of Eagan Information Parks and Recreation MEMO Attachments X 1. Preliminary Site Plans 2. Tree Inventory AGENDA ITEM: Fl; CLIFF WOODS OF EAGAN TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION I ITEM OVERVIEW: Review parks, trails, tree preservation, water quality and wetlands issues that pertain a Preliminary Subdivision (Cliff Woods of Eagan). BACKGROUND/HISTORY: Mendota Homes is requesting approval of a Preliminary Subdivision (Cliff Woods of Eagan) to create three lots on approximately 1.25 acres located on the southeast corner of Cliff Road and Galaxie Avenue in the NE '/4 of Section 32. The proposed development has a net density of 2.46 units per acre. The site is currently zoned Agriculture, and a Rezoning to R- 1, Single-Family Residential is proposed. The site is heavily wooded with slight variations in topography. Because of the proximity of the site to major street intersections (Cliff/Galaxie and Cliff/I-35E) access is proposed through a single private street connecting with Galaxie Avenue at the southwest corner of the site. All three proposed lots exceed the 12,000 square foot minimum lot size. The adjacent property to the south was developed with single-family homes during the 1990s. Across Galaxie Avenue to the west is a daycare center. Across Cliff Road to the north the properties contain single-family homes. PARKS AND TRAILS DEDICATION: This development would be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are fifty-four (54) significant trees on site. Species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Oak 22" 1151-365 21 39% Ash 8" 7"-8" 13 24% Red Pine 8" 8" 6 11% Apple . 6.5" 6"-T' 6 11% The balance of the inventory is comprised of cottonwood, elm, spruce and black cherry trees with diameter ranges from 8" to 28". The development as proposed will result in the removal of twenty-three (23) significant trees (42.6% of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase, multiple-lot, single-family residential) is set at 40% of the total significant vegetation. With a proposed removal greater than the allowable amount, there will be required tree mitigation for this proposal. The required tree mitigation calculates to four (4) Category A trees or eight (8) Category B trees or sixteen (16) Category C trees, or an equivalent combination of the three categories. The applicant has indicated that required mitigation trees will be installed on site to fulfill City of Eagan Tree Preservation Ordinance replacement requirements. At the time of writing this report a tree mitigation plan had not been submitted. WATER QUALITY/WETLANDS: Because of the small size of this development, on-site water quality treatment of stormwater is not practical. In accordance with City policies, however, the development is responsible for a cash dedication equal to the cost of the land and pond volume needed to reduce phosphorus export to undeveloped conditions. There are no jurisdictional wetlands associated with this site. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. A cash dedication in lieu of on-site water quality ponding should be required for this development. 4. To maximize survival chances of the large oak trees that the applicant is attempting to preserve on this site, staff is recommending that the required tree protection fencing be installed at the greatest distance possible from the trees and also be inspected by the city forestry division before site construction begins. 5. Although, a tree mitigation plan had not been submitted the applicant has indicated that required mitigation trees will be installed on site to fulfill City of Eagan Tree Preservation Ordinance replacement requirements. Item: C1?EF Woods of Ec~9c11 1![1 <N WN »1WM 7 W M ' N•w Ulm "M' Attachment # - Pcet %m?narj W V PO W f00L •wun[ a,amxaw !N NWL S? ar 1 8 .w FE-- Is Nwrrs 10 saoor jim P I I U Q 1y11,~ fill V N66~ O 1111 y S E _ ~,7; rrrr rrrr G siN~=jl~S 11111111111 pQ~~~~~ 1~ ' V J •i 7 1 C ~ be11 16E] a dill, n i in n I I N p ~ . R a n I I 4 n n I p ,I I I p II N p y p q n p I ':s?t p NA p ~ L p IIN 4• II \ 2 ''pII tlA N ryNry _ ~ j H nA N e 11 a __J 44 nN 0.A anNanr =JIXY7vs a pN 4 - , r - N I ?Y!'iiiiiCf'^.' i:i :i?:•;'1' Nu p Nil N / i I ~ I I - I 1 M ¦ [f pA0 N - L. - LCOOI K.KI T - p wT ~ ~ ~ I 6 ~ - E I s y ,1~~ I 3 »=l11~11,N.11N .7nV.WAV zixrxv9 ,1=I[ N .[3.[0.00 M u--- - - - - i I Item: F-1 CI?F~ b3cxx of E4yo scss: +n wn 'r_w- •a sews sous-sor R"1 si Attachment # d Tree 3Nentor a 8 ' ro- wrc .w M s-n ~q 7 anwriv a, N%170MN rw ~M M.n an ~~i Hrld 'JN/ORtO m AT?O?Y d0 SOOOI ddRJ JLJ y O ~ 01 O ~ b Do v, l` S FFFFFF- V w +~f!!!!ltfF~~~1~~~}~}~~~FFFFFFI xtt ~ O V V 9 tI A----- i1 s A== R A_ t R= fi f R F ti P S i^ Y w aaa as aaaaaaaaaaa ~jj F illfattaa[taa;J JflIJJflJ1 gI¢ I Q n oll II A \ 1~~! , t\- - r I II A 1. I x I A (Ill A { -yu,` \ I `a , ~ , r I ry All ; ! A 1 \ \ ? I I A e: ~ t t. r ~ • I II II N ~ \65~ ~ \ eoa g£ , x A ~6~ ~ ~ ~ wit a y _ - a - - - LPr 3/IN3AV6===== N. 3IXV7!s =====a======aaa= c ~ ~ F v$ a Jill 110 NP, ~~1~ ~6~ ~1t 51t~a G~7<~F>167~i I 7:. A 1 1 1! - V I n A i ON 1 r-- 134 I 11 II'~~ . J-Z_ I 4 \ I A ry ~ ~ ii ~U` a 4 ry n II : , II11 i t~! I / ! V..,is,' x \ V 1 t. 11 nu II AA.~'.A111t~[ i!\tt1 y AA ~t`C ~!t ~ t+Ilt 1 a 3fIN3AV 3IXV7d9,== - - - _ - 91 IIA 4 \ I 1 i „ II II 1 1 / I \ # Alas to t i3. #a* Date: August 14, 2000 41 x`= of Ea Agenda Item: F2; Wensmann Realty Crane Creek Action X gan Information City MEMO Attachments X 1. Site Plan Parks and Recreation 2. Grading Plan 3. Landscape Plans 4. Tree Preservation Plan 5. Drainage Areas AGENDA ITEM: F2; WENSMANN REALTY (CRANE CREEK) TO: ADVISORY PARKS COMMISSION PREPARED BY: KEN VRAA, DIRECTOR OF PARKS AND RECREATION ITEM OVERVIEW: Review parks, trails, tree preservation, water quality and wetlands issues that pertain to a Preliminary Planned Development and Preliminary Subdivision for Wensmann Realty (Crane Creek). BACKGROUND/HISTORY: Wensmann Realty is requesting approval of a Preliminary Planned Development and Preliminary Subdivision to allow the construction of 64 owners occupied townhomes (within 17 buildings) upon a 13.7 acre site location south of Trunk Highway 55 and east of Rita Court (within the northeast '/4 of Section 12). Approval of the requested Preliminary Planned Development would simultaneously constitute approval of a Final Planned Development to be incorporated into a forthcoming PD Agreement. In the summer of 1988, the City approved a preliminary plat for the subject property entitled "Crystal Ponds Addition". The development proposal called for 15 individual buildings providing a total of 137 dwellings units. Final plat approval was never obtained. In the summer of 1991, the City approved a preliminary plat for the subject property entitled "Burrview Pond Addition". The development proposal called for a total of 132 rental apartment units within a single building. Like the Crystal Ponds Addition, final plat approval was never obtained. In the February of 1999, the Advisory Planning Commission considered a proposal to construct 119 rental townhomes (within 11 buildings) on the property. Due to unresolved access related issues, the proposal never proceeded on to the City Council and was later withdrawn. The subject site is comprised primarily of open grassland. Several mature tree stands do however, exist along a pond located in the northeastern portion of the property. The property slopes from southwest to northeast toward the reference depend exhibiting a topography change of approximately 55 feet. The site is currently accessed solely via the TH 55 frontage road. This item is scheduled for consideration at the forthcoming 22 August APC Meeting. r1 . PARKS AND TRAILS DEDICATION: This development would be responsible for a cash parks dedication and a cash trails dedication. TREE PRESERVATION: A tree inventory submitted with this application indicates that there are eighty-nine (89) significant trees on site. Species break down is as follows: Species Avg Diameter Dia. Range Count Percent of Total Box Elder 16" 12"-36" 47 53% Oak 17" 8"-32" 14 16 Birch 11" 8"-16" 8 9% Elm 12" 12"-13" 5 6% The balance of the inventory is comprised of willow, black cherry, cottonwood and ash trees with diameter ranges from 12" to 20". The site also has many smaller diameter (less than 12") deciduous trees scattered over it, however this vegetation does not meet the classification of significant trees or significant woodlands and therefore is not included in the submitted inventory. The development as proposed will result in the removal of seventy (70) significant trees (78.7% of the total). According to the City of Eagan Tree Preservation Ordinance allowable tree removal for this type of development proposal (single-phase multiple-unit residential) is set at 47.5% of the total significant vegetation. With a proposed removal greater than the allowable amount, there will be required tree mitigation for this proposal. The required tree mitigation calculates to thirty-five Category A trees or 70 Category B trees or 140 Category C trees, or an equivalent combination of the three categories. The applicant has submitted a tree mitigation plan that shows the installation of seventy (70) Category B trees. WATER QUALITY/WETLANDS: This 13.7-acre development is proposed to be located in the City's G-watershed. All stormwater runoff from this development eventually will enter Bur Oak Pond, a Class II (Indirect Contact) waterbody in the northeast corner of Eagan. To meet water quality requirements, the developer proposes to direct runoff from 47.9 percent of the site (6.6 acres) to a treatment pond (to be constructed as part of the development) that will drain to GP-2, a natural, jurisdictional wetland on the site. Untreated stormwater from 30.7 percent of the site (4.2 acres) is proposed to drain either directly to the wetland or off-site into the existing stormwater system. The wetland covers the remaining 21.4 percent of the site (2.9 acres). The required volume and area of water quality treatment ponds are based on the impervious proportion of proposed developments (i.e., land covered by buildings, parking lots, driveways, and walks). With an impervious proportion of 42.9 percent, a minimum wet-pond volume of 0.65 acre-feet covering an area of 0.28 acres would be needed to treat the. stormwater generated by 6.6 acres of the development. The pond would need a maximum depth of six feet and a 10:1 aquatic bench beginning at the normal water level. The outlet structure of the pond would need to be consistent with City of Eagan standards. A cash dedication in lieu of ponding would be required for untreated stormwater from the remaining portion of the development. The 2.9-acre natural wetland on the site is located along S.T.H. 55, northeast of the planned subdivision. Under the classification system of the U. S. Fish and Wildlife Service, this is a Type 5 wetland. Type 5 wetlands are open shallow ponds of which the water is usually less than 10 feet deep. A border of vegetation, such as cattails, often fringes them. The wetland falls under the jurisdiction of both the Wetland Conservation Act of Minnesota (WCA)-administered locally by the City-and Section 404 of the federal Clean Water Act-administered by the U.S. Army Corps of Engineers. Any proposals to drain or to fill these wetlands need to meet the provisions of these laws. This development is proposed not to drain or fill the wetland. To minimize nearby impacts, the development would need to be set back at least 30 feet from the edge of the delineated boundary of the wetland. During and after development, a minimum 30-foot wide buffer of natural undisturbed vegetation along the wetland would need to be maintained. EROSION CONTROL In several areas of this development, particularly to the northeast along a portion of the wetland, the topography of the site would require proper installation and effective maintenance of erosion control practices to prevent and minimize soil loss and impacts to down-gradient resources and water quality. ALTERNATIVES FOR COMMISSION CONSIDERATION: 1. This development shall be responsible for a cash parks dedication. 2. This development shall be responsible for a cash trails dedication. 3. This development should meet the City's water quality requirements through a combination of on-site ponding and cash dedication. 4. The stormwater pond should be constructed to treat 6.6 acres of the site area. It should contain a minimum wet-pond volume of 0.65 acre-feet and should have a minimum area of 0.28 acres. The stormwater treatment pond should be constructed according to NURP standards with a maximum depth of 6 feet, a 10:1 aquatic bench, and an outlet skimmer according to City design standards. 5. A cash dedication should be required, In lieu of ponding to treat stormwater from 4.2 acres of the site. 6. To minimize nearby impacts, the development should be set back at least 30 feet from the edge of the delineated boundary of the wetland. During and after construction of the development, a minimum 30-foot wide buffer of natural undisturbed vegetation along the delineated boundary of the wetland should be maintained. 7. Erosion control practices should be properly installed and effectively maintained throughout the development process to prevent and minimize soil loss and negative impacts to down-gradient resources and water quality. 8. The required tree mitigation calculates to thirty-five Category A trees or 70 Category B trees or 140 Category C trees, or an equivalent combination of the three categories. Item: F-a WC nee Cree K Attachment QZ .3ZQWaZa d_ip....i W y R y N <LLJ 0: mm ma- 0 W W W da..N- • t•4?'tt 'tth~p tR/I \ M f z V) p Q ti N a li / N a N z 7 / i * qy . ^ G~i LL w z w bi Q I.LI ..L I• I - ~ e z :tY I_tJ i( a ~ O 4 ..I ~ 111 N I'I / " N \ ~j1 ~ ' ~,nl I Innv I I-intl I l~ r (t: its trtJitt I~j #it S ~ ;44 I., t rsj t 1 3 0C At a ds us wit 19 !L1 SITE PLAN Item: l1.WWsmann Rea"Cc-ane CreeK ! 9 Attachment # j>V ILI 11 ii51; Fll r° ~ lug llUlf~ 1 3 5 € $ s r Y r L tl I„ ~.~11 W ,Y s 3 16 j % '!''f i I~illlll III II f ! 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' I j j / fn flit, I1y\1• ••~i~ i /~~I11 \a 'Ica r ?rp ` . ,"m_- -,'.:.ii iii ! _ . 0 1 - ~ 1 `°fi i / r i7•~i~ j i\ ~ y - ~ / . e~ i~iI~/ iii ~/\I Innv J ' ffff Z d 88V6 189 ON I d33N I ON3 d33NO I d I-iOd. Pfd L S: Z OOOZ-80-8 88b6 T89 Date: August 14, 2000 Agenda Item: I-2; Sponsorship Policy Action City of Eagan Information X Parks and Recreation MEMO Attachments X 1) List of opporprnities 2) List of other sponsorship examples. AGENDA ITEM: SPONSORSHIP PROGRAM TO: ADVISORY PARKS COMMISSION PREPARED BY: JEFF ASFAHL ITEM OVERVIEW: Review of a Sponsorship Program and its related practices and policy to provide efficient and consistent administration. BACKGROUND/HISTORY: The origin of this program dates back to 1995 when the Recreation Sub-committee and staff began consideration of a consistent administrative practice. Consideration of a sponsorship program has again surfaced. Staff believes there is a new appeal and understanding of the benefits associated with collaborative arrangements. ANALYSIS: It has been understood that the policy draft as considered in 1995 was a good starting point for current consideration. Staff believes there are many opportunities for collaborative arrangements that are untapped. (See attachment 1). We are interested in developing a program that will effectively guide us through and provide for ease and consistency of administration. DISCUSSION/EVALUATION: Currently the department has several collaborative arrangements in place that the community and programs have enjoyed. For instance, the Safety Camp as been supported by a number of business organizations, such as: Al Bakers, Dakota Electric Association, Eagan Floral, Burger King, Carriage Hills and others. Other Park and Recreation Departments have been contacted to learn what arrangements they have in place. Types of arrangements found were: product donors from local businesses, gift certificate contributions, cash contributions towards a specific special event, "celebration walks" where contributors purchase a signature brick with their name engraved, plus many others. (For a complete listing, please see attachment 2). It is believed that our department is ready to position ourselves for new collaborative agreements. To that end, it is important to have a complete understanding of considerations associated with developing increased collaborative agreements. • Purpose of a sponsorship protram: The City provides numerous facilities and offers a variety of programs for the benefit of the public. From time to time a local business or civic organization may approach the city offering to provide funds for a program or event to purchase a capital item, or to. provide a continuing service. Alternatively, sponsors are sought to augment programs and events. In return for the donation, it is understood that appropriate acknowledgment be provided. This can be accomplished through a variety of means, such as acknowledgment on brochure page and flyers, placement of logo or sign at the event, sponsor name on the activity, etc. • Reasons and benefits of sponsor related arrangements: • Contribute to the quality and scope of the program or event • Involve the community and broaden relationships • Potential to realize a monetary savings and re-direct those savings to other programs, such as scholarships, or new events • Add a unique dimension to a program that could not otherwise be afforded • A collaborative arrangement may launch a new program that would not otherwise be considered • Reflects a resourceful image • Offers potential for new partnerships • Offers opportunity for community organizations/business to be a part of contributing to the community It is believed that Eagan Parks and Recreation programs have a lot to offer in terms of interest to outside parties to be a part of several of our programs and. events. • Nuts and bolts of collaborative arrangements: It would be appropriate that the Commission and staff share in the same understanding of terminology associated with collaborative arrangements. The following has been determined. • Cash contribution: Nominal gift of cash. • Donation: Gift of product. • Partner / Co- sponsor: Human resource service, volunteerism, or other "in-kind" support. • Title Sponsor: Presentation of costly capital feature, money in excess of $1,000.00, or exclusive product agreement with the expectation of permanent acknowledgement, indication of location, feature voice in program development, or expectation of market gain. • Commitment considerations: It is understandable that sponsors will have some expectations associated with their involvement. These expectations may consist of any of the following: Sponsor name associated with the activity, placement of logo on marketing brochures/flyers, logo on shirts if applicable, logo on awards if applicable, and some expectation of continuation. • Implications: There are many factors that may influence the degree of aggressiveness with developing collaborative arrangements. Among them are: city demographics, new interests, program trends, program needs, and other local and national trends. It should also be understood that these collaborative arrangements have some potential for negative impact such as: the potential for loss of autonomy, potential for impression of preference for a particular entity, and exclusive agreements are counter to equal opportunity. I~' • Position: Solicitation for monetary contributions, donations and partnerships are informal, individual, and as need be for specific program activities. A historical relationship may exist between a program, a business, or civic group. Title Sponsorships on the other hand may; involve a signed contract naming the benefit/restriction to each party, result in activity content or scope being directed, channeled or curtailed by the sponsor, or require tangible evidence of sponsorship. • Suggested action: It would be appropriate for the Commission to discuss and deliberate the merit of developing additional collaborative agreements. Among the items to be further determined are: which sponsorship areas are a priority, how do we assure appropriate recognition, and what is the best approach towards solicitation. ALTERNATIVES FOR COMMISSION CONSIDERATION: Adoption of a Sponsorship Program will need City Council concurrence. The Commission could: 1. Refer back to staff for revisions 2. Refer to a sub- committee for further review 3. Abandon further consideration of such a program Item:I a ' c\socS~- tp Potcy Attachment # ` _ ~`S} of aippoct un? ~'2~ Sponsorship opportunities Staff have identified the following list of areas that have potential for development: • Sponsors of entertainment as part of the Evening in the Park series • Eagan Fun Run donors of giveaways, coupons certificates, etc. Sponsors of entertainment to broaden the event, donors of food / drink items. • Halloween Treat and Terror trail donors of candy supplies, story teller expenses • Senior trips and events. Contributions towards transportation, and various other program development needs. • Other Special events: There are ample opportunities to involve sponsors. Some event considerations are: Fireworks display along with the 4t` of July Fun Fest, Easter egg hunt, Winter time events, Multi -cultural festival, Lone Oak Days and other Holz Farm events. (It is believed that special events best lend themselves to sponsor related arrangements) • Sponsor of staff or participant T-shirts • Sponsor of community garden or other park features • Sponsor of the puppet wagon • Sponsor of the annual ice show Item:1-d; S(bcisorsh;p ?o tc-j Attachment # to %4 c oly ac c;poc--soc'S,p .exAmpie Sponsorship Examples Examples found as part of other Park and Recreation Departments. Several other departments were contacted that did not have any type of sponsorship program at all. Roseville: • Boulevard beautification program supported by sponsors to pay for product and labor • Celebration walk program • Title sponsors at the skating center • Entertainment in the park series sponsorships Chanhassen: • Cash and gift certificate contributions towards their annual winter celebration and other special events throughout the year. Northfield: • Sponsor of entertainment series • Casual cash donations from local business for programs and equipment • Pepsi sponsorship of water feature in wading pool U of M Recreational Sports Youth Programs: • Corporate sponsor on participant t-shirts • Product donations for use at camps / programs Plymouth: • Sponsors for some program t-shirts • Cash and product contributions towards special events • Sponsors of concert series in the parks • Sell advertising on program brochures for their History Fest • Currently offering sponsorship of their Millenium Garden project and selling walkway bricks and soliciting contributions for significant features in the Millenium Garden. Apple Valley: • Occasional unsolicited cash contributions for events • Sponsorship with McDonalds with their 4t' of July Fun Run. Eden Prairie: • Solicits contributions for various annual and special events and entertainment series • Publishes a gift book offering opportunity for contributions with all facets of their programs and facilities Eagan: • Cash and product contributions from various local entities with the Safety Camp and some other youth programs / events • Soft-drink product from McDonalds with two evening in the park entertainment series • Cash and product contribution from Bremer Bank with Lone Oak Days • Contributions from the CVB for prize awards for use at Lone Oak Days • Various partnerships with local organizations offering in-kind services • 5 year agreement with Coke for product discount and contributions • Scoreboard contributions form Coke Date: August 14, 2000 Agenda Item: I3; Local Water Resources Management Plan Grant Application City of Eagan P ks and Recreation MEMO InformaAction tion x Attachments X 1) One-page Application AGENDA ITEM: 13; LOCAL WATER RESOURCES MANAGEMENT PLAN GRANT APPLICATION TO: ADVISORY PARKS COMMISSION PREPARED BY: ERIC MACBETH, WATER RESOURCES COORDINATOR I ITEM OVERVIEW: Recommend City Council to endorse submission to Metropolitan Council a grant application to support development and incorporation into city code ordinances for wetlands protection, erosion and sediment control, and buffer setbacks. BACKGROUND/HISTORY: Eagan's 1990 Water Quality Management Plan identified the need to protect wetlands, control erosion and sediment, and establish buffer setbacks. The Advisory Parks Commission's long- term agenda includes developing a mechanism to establish and protect wetland buffers. An interdepartmental task force has been working for almost a year to coordinate erosion and sediment control activities. Increasingly more development proposals are expected in areas requiring control of erosion and protection of wetlands. Many comparable Twin City communities have specific ordinances to address erosion and wetlands protection. ANALYSIS: The Metropolitan Council's Local Water Resources Management Plan Grant Program has been funded for $200,000 in 2000. The priorities for this year's program are (in order of decreasing importance): 1. The development of any or all of the following ordinances: a. Wetland protection ordinance b. Erosion and sediment control ordinance c. Stormwater management ordinance d. Buffer setback ordinance e. Shoreland ordinance f. Floodplain ordinance 2. The development of a function and value assessment of the wetlands 3. The development of lake assessments for area lakes A minimum 50/50 cost share of the total grant award is expected by grantees. A maximum of $20,000 per project will be awarded. DISCUSSION/EVALUATION: The Gun Club Lake Watershed Management Organization (GCLWMO) originally submitted a grant proposal for $5,000 to develop a set of model ordinances for its member cities (including Eagan, Inver Grove Heights, and Mendota Heights). Subsequently, based on discussions with Metropolitan Council staff, that proposal was determined to have a much better chance of being funding if it were modified slightly and submitted by the City of Eagan with an objective of developing specific ordinances for adoption into City Code. Recent discussions between City staff and Metropolitan Council staff indicate that $5,000 is definitely available to the City of Eagan. At its August 8, 2000 meeting, the GCLWMO unanimously adopted a motion to recommend the Eagan Advisory Parks Commission to forward a recommendation to the City Council to authorize submission of such a grant proposal. A modified grant proposal is attached (see Attachment 1). ALTERNATIVES FOR COMMISSION CONSIDERATION: Recommend City Council to endorse submission to Metropolitan Council a grant application to support development and incorporation into city code ordinances for wetlands protection, erosion and sediment control, and buffer setbacks. 2000 LOCAL WATER RESOURCES MANAGEMENT PLAN GRANT APPLICATION occd Wader Reeoar'ce Legal Name of Grant Application: City of Eagan Item:I-3; manes ement Pkar) C Mnj A996 caliun Designated Contact Person: Eric Macbeth Attachment # _ one ao c ~Q ~ t ccLt~ on Mailing Address and Telephone Number of Grant Applicant: Eric Macbeth, Water Resources Coordinator City of Eagan 3501 Coachman Point Eagan, MN 55122-1897 Phone: (651) 681-4300 Grant Request Amount: $5,000 Scope of Management Program: (Include a brief description of proposed project) The program will concentrate on preparing ordinances for adoption. The ordinances to be drafted will include: 1. Wetland Protection Ordinance 2. Erosion and Sediment Control Ordinance 3. Buffer Setback Ordinance Work Program: (Include proposed activities and timeline for completion of activities) Activity Timeline 1. Review existing policies and programs of the City and review Within four months of ordinances of other Twin City communities and from other sources approval of contract to identify gaps, strengths, and weaknesses. 2. Prepare draft ordinances to fill gaps; bridge across existing plans, policies Within six months of and programs; and utilize strengths of other guidelines. Submit for review approval of contract and comment by other communities, entities, and specialties. 3. Prepare education and public relations material and attend public meetings Within eight months approval of contract 4. Finalize ordinances and submit into city code for adoption Within one year of approval of contract Budget: (Include budget for proposed activities) Activi Budget Amount 1. Review existing ordinances $ 1,900.00 2. Prepare draft ordinances $ 4,000.00 3. Prepare educational materials and attend meetings $ 2,900.00 4. Finalize ordinances $ 1,200.00 TOTAL $10,000.00 I:/m]/water resources grant app. ADVISORY PARKS COMMISSION EAGAN, MINNESOTA MINUTES OF REGULAR MEETING OF JULY 17, 2000 A regular meeting of the Advisory Parks Commission was called to order at 7:06 p.m. on July 17, 2000 with the following Commission Members present: Joseph Bari, Terry Davis, Cyndee Fields, Floyd Hiar, Dorothy Peterson, and chairman John Rudolph. Staff present included Kenneth Vraa, Director of Parks and Recreation, Jeff Asfahl, Superintendent of Recreation, Paul Olson, Parks Superintendent, Eric Macbeth, Water Resources Coordinator, and Beth Wielde, Parks and Recreation Administration Specialist. APPROVAL OF AGENDA John Rudolph moved to approve the agenda, Terry Davis seconded with all members voting to accept the agenda as presented. APPROVAL OF MINUTES OF JUNE 19, 2000 Chairman Rudolph asked that "Member Bari" replace "He" on page 2, third paragraph to the last starting "Member Rudolph stated he admired..." Chairman Rudolph moved, Terry Davis seconded with all members voting to accept the minutes as amended. VISTORS TO BE HEARD There were no visitors that wished to address the Commission under this agenda item. DEPARTMENT HAPPENINGS Director Vraa touched on several of the Department Happenings included within the packet, including the successful youth association invitational tournament, the consultant-aided "Discover Us" brochure reformat, an update on the storm damage to the parks, to be discussed later in the agenda. Also discussed were plantings in right-of-way in developments, the Northview Park storage box fire by vandals, and the paving of the north lot at Thomas Lake Park and the second hockey rink at Goat Hill Park, as part of CIP programs, and replacement of hockey boards at Goat Hill. Next, Vraa mentioned the completion of weed harvesting on Fish Lake, a removal of 116 tons of aquatic plants. After Vraa's presentation, Chairman Rudolph took a moment to thank the City staff for their efforts in the wake of the July 7 storm, calling it "a job well done." Floyd Hiar asked where the harvested material goes. Eric Macbeth said it is used for compost at the Lexington Diffley park site. CONSENT AGENDA Dorothy Peterson moved to approve the consent agenda, Chairman Rudolph seconded, with all members voting in favor to recommend that the City Council approve the use of the NSP tower and the environmental review associated with the 14.9 acre Space Center Air Cargo terminal site. DEVELOPMENT PROPOSAL There were no development proposals for the Commission to review. OLD BUSINESS LEXINGTON POINT TRAIL ACCESS CHANGE REQUEST After giving a brief background of the issue, director Vraa indicated that meeting the 5% slope requirement would be difficult, and that the developer would have to install a retaining wall, which would Advisory Parks Commission Minutes of July 17, 2000 Regular Meeting Page 2 be cost prohibitive. Vraa explained the location between lots 12 and 13, the proposed alternative, and slope differential on a plat exhibit. The issue arose whether it was possible to adhere to the development agreement to meet the 5% slope requirement, and that either the standards need to be amended or the trail needs to be relocated between lots 14 and 15. Steve Arbors, president of the Walnut Ridge Homeowners Association and Board voiced concern over the proposed location of the trail. The Association requests that the trail be put between lots 14 and 15, due to safety concerns such as the abnormally large slope, and the sharp bend towards the water body, which my send those on bikes or roller blades into the pond, or residents falling off the retaining wall. Other concerns included the current use of the area between lots 14 and 15 which is already used as a trail, and the aesthetic of the pond itself which is used primarily as a wastewater collection site. Arbors indicated that the community has already established a favored route. Arbors mentioned the proposed site would likely not be used by the residents, who have historically used the space between 14 and 15. Finally, Arbors addressed the cost of the trail, which would be significantly higher as planned than if the had was re-routed. The Association would prefer extra funds be used to for a connection to Walnut Hill Park. Joseph Bari questioned Arbors if the homeowner on Lot 15 would object to a trail. Arbors indicated that and the homeowner on Lot 15 does not object to the proposed trail being located between 14 and 15, and has said they would grant an easement. Arbors said the homeowner on Lot 15 was aware of the possible trail at the time of purchase. Chairman Rudolph expressed concern over apparent misleading by the developer, pointing out "bait and switch" tactics used by the developer. Arbors agreed, and mentioned that as the president of the homeowner's association, he had to look at what members want, despite his own displeasure with the developer. Dorothy Peterson asked if the Lawnhill property line was behind lots 14 and 15, and Vraa responded that it was park land behind 14 and 15. Peterson commented that children would likely walk the direct route. Joseph Ban stated that there was an agreement made in September, and both parties were expected to live up to it, and made the motion to approve trail realignment between lots 14 and 15, seconded by Hiar. Chairman Randolph asked Vraa if there would be additional cost to the City associated with the realignment, and Vraa said, not likely, but they would need an easement document for the trail, and there may be relatively minor legal fees. Terry Davis asked if the cost estimate presented in the packet was realistic, and Vraa affirmed, stating that engineering staff agrees. Dorothy Peterson amended the original motion to add disappointment and displeasure with the developer. Terry Davis asked if a permit has been taken out for Lot 14, owned by the builder, and Vraa said a permit had requested for 14, although the trail needs to go in before the permit is issued, and 15 is under construction. Davis inquired about permits on 14, and Vraa stated that the Planning Department has put a hold on issuance of all permits. Chairman Randolph presented the amended motion, to realign the trail between lots 14 and 15, and voice disappointment and displeasure with the developer. Floyd Hiar proposed to amend the motion, to include that the developer absorb any additional legal costs associated with the realignment. Terry Davis agreed, saying the developer should have to absorb all additional costs. Chairman Randolph presented the amended motion, to realign the proposed trail from between lots 12 and 13 to between lots 14 and 15, to express disappointment and displeasure with the developer, and to require the developer to bear any additional costs associated with the realignment. Floyd Hiar recommended obtaining a letter of agreement from the homeowner on lot 15, stating their acceptance of the trail. Chariman Randolph agreed and mentioned an existing letter. All members voted in favor of the trail realignment with the attached amendments. Advisory Parks Commission Minutes of July 17, 2000 Regular Meeting Page 3 NEW BUSINESS ACQUISITION OF BERGIN PROPERTY Director Vraa presented a brief introduction that included an exhibit showing location of the Bergin property and the topography and potential acquisition boundaries. Vraa explained that a minimum of Y2 acre of the property was identified for potential acquisition. Vraa also indicated that Bergin intends to sell his home and invesitgate development options but now would entertain an offer from the City of Eagan. Vraa delineated that commission action could be to either identify portions of the land to acquire and recommend the purchase to City Council, or not pursue the acquisition. Chairman Rudolph agreed with the parks vision, and expressed interest in obtaining a parcel of Bergin land. Dorothy Peterson inquired if the purchase of 2 acres would be within the high water mark, and Vraa said it would in fact be within the high water mark, plus allow for the trail loop connection. Vraa said that the trail could be connected with a 1-acre purchase, but a 2-acre purchase would allow greater flexibility. Joseph Bari made a motion to purchase a minimum of one-half acre and maximum of two acres of Bergin property, not to exceed a cost of $58,500, seconded by Cindee Fields. Terry Davis questioned why there was a minimum of one-half acre under consideration, and Joesph Bari said it was due to the amount Mr. Bergin would sell. All members voted in favor SPONSORSHIP POLICY This issue has been deferred to August, as noted on the agenda. REVIEW OF STROLLER POLICY- CASCADE BAY By request from the City Council after their special session, Director Vraa has asked the Advisory Commission to review the policy prohibiting strollers into the Cascade Bay facility. The issue before the Advisory Commission is to consider the best alternative for customer service; to compromise on the stroller issue, change the policy and let strollers in, or to let the policy stand as is. Chairman Randolph stated he has read the policy, and stated it was clearly a safety issue, and follows models of existing facilities. The policy was based on models from other cities, and suggested that the policy stand for now, and possibly have staff revisit it in a year or two. Randolph did not sense that it was feasible to change the policy. Dorothy Peterson mentioned that strollers were the most debated issue at Cascade Bay, and that customer service is important. Vraa said there weren't many people trying to bring them in, and the policy is clearly stated, distributed with the season pass. Terry Davis mentioned most people don't have a problem with the policy, in fact few people ever bring it up. Davis is hesitant to spend a great deal of time on the issue, and suggests a workshop might be in order to address this and other issues that have been tabled. Cyndee Fields observed, from her experience as a patron of Cascade Bay, that there is no room for strollers and become a safety issue. She suggested that strollers around the water areas could easily be knocked in the water by running children. Davis stated that safety is an element of customer service. Joseph Bari made the motion to keep the existing "no strollers" policy in place, Dorothy Peterson seconded, and all members affirmed. Advisory Parks Commission Minutes of July 17, 2000 Regular Meeting Page 4 PARK AND RECREATION UPDATE Parks Superintendent Paul Olson presented a status update regarding the impact of the recent storm to Eagan parks. Olson presented a graphic from the National Weather Service showing the amount of rainfall on the City of Eagan. It indicates 11.3 inches fell in isolated areas of the city between July 7 and July 10, 2000. Olson presented photographs of some of the park damage, and photos of staff assisting with the cleanup effort. He noted that few planed events had to be cancelled due to storm damage, save for events at Rahn Park. He indicated that most of the damage occurred in the south and southwest portions of the city, but the extent of turf damage was less than originally thought. According to the Utility Department, Blackhawk Lake will be the last to come down, with Fish Lake and McCarthy Lake at Patrick Eagan Park also receding slowly. Chairman Randolph inquired where the funds would come from to repair some of the damage. Olson indicated that FEMA representatives would be meeting with Dakota County, since Dakota County, not the City of Eagan, was declared a disaster area. It is anticipated that FEMA will reimburse the City for such things as partial payment of staff overtime, equipment, and contractual expenditures. The usual rate of reimbursement is 75-80%. Superintendent of Recreation Jeff Asfahl reported recreation programs going well, that recreation staff member Paula Norwariak reported 4,500-4,600 participants. The fall "Discover Us" brochure is to be mailed the week of August 14th Asfahl reported that as the city looks toward fall, field use on the decline. He also noted that there have been requests for non-traditional sports such as rugby and cricket. Asfahl reported current events such as fall softball registrations, which have already yielded 30 participants on the opening registration day, and Expressfest 2000, hosted by the Arts and Humanities Council on Saturday, July 29 at Patrick Eagan Park. Due to water impacts from the storm, the route of the "Fun Run" has been altered. Asfahl noted Lone Oak Days 2000 would be held on September 15 and 16. Asfahl also commended the park maintenance staff on their good jobs in the aftermath of the storm, saying that 95% of activities resumed, and no games needed to be cancelled, save for those at Rahn Park. WATER RESOURCES UPDATE Water Resources Coordinator Eric Macbeth updated the status of the storm aftermath, saying that there is more data to be collected on storm impacts over the next couple years, paying attention to additional nutrients introduced into the system by the storm. Macbeth mentioned a mutual aid agreement with Bloomington that will allow the City of Eagan use of a weed harvester. Thomas Lake modulates flood impacts, and will have weeds harvested as regularly scheduled. According to Macbeth, the other weed harvester is under contract as part of the regular maintenance program. Macbeth also noted that the PCA has approved a plan to cap sediment at Captain Dodd Park The goal is to have this done before winter. Macbeth introduced Jay Riggs, Urban Conservationist at the Dakota County Soil and Water Conservation District. Riggs gave a brief presentation on the Low Impact Development (LID) initiative,. which recommends alternative planning methods to allow for natural drainage and runoff collection. Advisory Parks Commission Minutes of July 17, 2000 Regular Meeting Page 5 Chairman Randolph requested to be updated on opportunities to keep updated on applications in the Eagan area,- and Riggs responded that thus far response has been good in communities, and hopes to set up some retrofit projects in Eagan. Terry Davis also requested to be kept updated on LID program progress, and proposed that Macbeth and Riggs work to develop recommendations for developers. Macbeth presented the updated Water Resources Web page and demonstrated the features to the commission. The page is located at www.cityofeagan.com/water resources. He gave credit to Mike Sauers and Theresa Poyers for their assistance. OTHER BUSINESS SUBCOMMITTEE UPDATE Chairman Randolph stated Joseph Ben, Jeff Asfahl, and Kathy Bolduc met Wednesday regarding the review of the senior citizens survey. Minutes indicate that the focus of the meeting appeared to be how to start up the group. Kathy Bolduc put together job descriptions. Randolph was quite certain of the group's success. Minutes of the meeting were given to the Advisory Commission. Terry Davis wondered whether the group is sanctioned by the City, or if it is a sub-set. Asfahl indicated that the group was a mechanism for the creation and development of programs. Director Vraa mentioned that it would not be much different than, say, the softball committee. Terry Davis mentioned that the Green Space Committee will meet with the City Council at a workshop to encourage green space and decrease the amount of impervious surface. This proposition would be discussed at a workshop on August 1. There is no formal agenda as of yet. MOONSHINE PARK MEETING Director Vraa stated that the next meeting would occur Thursday, August 3 at 5:00 p.m. Staff will notify absent members about meeting. At this time it was noted by Terry Davis that open issues have accumulated, and that some of these might be best eliminated at a workshop. The open issues should be prioritized and addressed. Dorothy Peterson inquired about the status of the CIP, and Director Vraa says that it hasn't gone to the City Council yet. PARK SITE FUND UPDATE Director Vraa said revenues were going very well. ROUND TABLE Director Vraa discussed the Community Center project, noting that 20 RFP's for architectural services have been distributed and responses are expected around July 31. RFP's for master planning and construction management will be sent soon. Interviews for selected architectural firms will take place August 16 and 17, 2000, and interviews for master planners and construction managers will take place the next week. Final selection is expected to take place September 1, 2000. Vraa also described the organizational method by which design needs will be delineated, as advised by the City Council. Elements will be broken down into teams, such as seniors and teens. The Advisory Parks Commission Minutes of July 17, 2000 Regular Meeting Page 6 challenge, according to Vraa, will be to tie it all in to one plan. The intent is to have groups of 5-7 people to help the architect with their plan, and to keep it concise and focused. Joseph Bari suggested the Advisory Commission to become involved with the process. Floyd Hiar asked if the selection process for the architect emphasized green building techniques, and if that was a weighting factor in the selection process. Vraa said it was part of the selection, as well as the firm's experience in community centers. Vraa then discussed the departure of Kristi Organ, Manager of Cascade Bay. He informed the Commission that Cherryl Mesko has been appointed as interim manager. Vraa explained that Mesko is familiar with the facility and its procedures. Over the next couple weeks, Vraa will be talked to staff about their expectations. Vraa hopes to hire a new manager in early fall. Terry Davis asked if C.J. Lilly would send a questionnaire regarding the Moonshine Park program. Dorothy Peterson said that the questionnaire needed to be redone. Peterson asked Vraa if rent at the cell tower at Rahn Park could be used for recreation programs. Vraa said he would check on this matter. Terry Davis moved to adjourn, all members agreed, meeting adjourned at 9:23 p.m.