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02/02/2022 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 2, 2022 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen, and Supina. A regular Eagan City Council meeting was held on Wednesday, February 2, 2022, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present: City Administrator Osberg, Assistant City Administrator Miller, City Attorney Bauer, Public Works Director Matthys, and Assistant City Engineer Nelson. II. ADOPT AGENDA Mayor Maguire requested to move Public Hearing Item D- Street Improvement Project 1447, Deerwood Drive to the first item on the Public Hearings agenda. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the agenda as amended. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS There were no recognitions or presentations. IV. CONSENT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the consent agenda as presented. Aye: 5, Nay: 0. Motion carried. A. It was recommended to approve the January 11, 2022 and January 25, 2022 Special City Council Minutes as presented or modified. B. Pe rsonnel Items: 1. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • June Moua Building Attendant I • Jack Mason ETV Production Crewmember • Charles Kundschier ETV Production Crewmember • Markus Sawczyn ETV Production Crewmember • Holly Palkowitsch Fitness Instructor Sub — ECC • Nick Cisneros Group Fitness Instructor Sub • Susan Schrader Group Fitness Intructor Sub • Lesley Spade Guest Services — ECC • Jessa Wicklund Learn to Skate • Solange Conlon Learn to Skate BA I • Nathaniel Bueno PT Custodian ECC City Council Meeting Minutes February 2, 2022 Page 2 • Matthew Sappa PT Custodian ECC • Mason Doan Rink Attendant • Brennen Andrusko Rink Attendant • Will Korfhage Rink Attendant • Alex Lachenmayer Rink Attendant • Justin Schreiber Rink Attendant • Megan Hurley Rink Attendant 2. It was recommended to approve the promotion of Miles Johnson from Senior Building Inspector to Chief Building Official and authorize replacement. 3. It was recommended to approve the collective bargaining agreement with the Law Enforcement Labor Services Local #185 Police Sergeants Unit. 4. It was recommended to authorize the increase of hours for part-time clerical position in the City Clerk's office from 20 hours per week to 30 hours per week. 5. It was recommended to authorize the current vacant full-time Fire Services Tech position change to full-time Firefighter position in the Fire Department. C. It was recommended to ratify the check registers January 14, 2022 and January 21, 2022 as presented. D. It was recommended to approve the following ordinary and customary contracts: 1. EditShare Service Level Agreement 2. Property Services Agreement with Twin Cities Junk Hauling LLC for contract property maintenance services 3. Property Services Agreement with Suburban Landscape Service Inc for contract property maintenance services 4. Vendor Service Agreement with 132wins for Musical Performance at 2022 Eagan Food Truck Festival 5. Vendor Services Agreement with Flash Mob for Musical Performance at 2022 Eagan Food Truck Festival 6. Full -Service Caterer Agreement with Kowalski's LLC for services at the Eagan Community Center E. It was recommended to accept a donation in the amount of $200 from the Minnesota Valley In - Fisherman Club to offset participant registration costs for April 30, 2022 "School of Fish" class in Trapp Farm Park. F. It was recommended to approve Change Order No. 1, Contract 21-03, Eagandale Industrial Park Street & Water Quality Improvements. G. It was recommended to approve a final payment for Contract 21-08, 2021 Municipal Well Rehabilitations. H. Item pulled from agenda I. It was recommended to amend the 2022 Capital Improvement Plan (CIP) Budget. J. It was recommended to schedule a public hearing for February 15, 2022, to receive comment on the Eagan Police Department's plan to purchase a new Unmanned Aerial Vehicle (UAV). K. It was recommended to approve a Change in Manager for the On -Sale and Sunday liquor license for Granite City. L. It was recommended to approve an On -Sale 3.2 Percent Malt Liquor (Beer) and Wine License for Ichiddo Ramen Eagan, LLC. M. It was recommended to schedule a public hearing for March 1, 2022, to certify delinquent utility bills. City Council Meeting Minutes February 2, 2022 Page 3 N. It was recommended to schedule a public hearing for March 1, 2022, to certify delinquent nuisance abatement bills. 0. It was recommended to approve the first amendment to Payment in Lieu of Taxes Agreement for Lot 1, Block 1, Tesseract 4t" Addition. P. It was recommended to approve a joint powers agreement between the City of Eagan (fiscal agent for the Dakota County Drug Task Force) and Dakota County for the administration and distribution of the Violent Crime Enforcement Team Grant. Q. It was recommended to approve an Off -Sale Liquor License for Diamond Liquor, Inc previously owned by Pour Decisions, LLC. V. PUBLIC HEARINGS Street Improvement Project 1447, Deerwood Drive Mayor Maguire introduced the item and invited Public Works Director Matthys and Assistant City Engineer Nelson to present the project. Assistant Engineer Nelson introduced Street Improvement Project 1447. The project involves 99 properties on Deerwood Drive between Blackhawk Road and Pilot Knob Road. The scope would include mill and overlay, curb repairs, adjustments to storm/sanitary sewer and watermain, signage replacement and replacement of a retaining wall. The project involves a new proposed trail segment. Currently, the segment includes a 6-foot concrete sidewalk on the south side of Deerwood Drive. In accordance with the Bike and Pedestrian Transportation Master Plan, a new bituminous trail segment is proposed on the north side of Deerwood Drive from Blackhawk Road to Riverton Avenue. Assistant Engineer Nelson summarized concerns heard by staff at the neighborhood meetings hosted prior to the public hearing. These included necessity of the project with respect to the existing sidewalk on the south side of Deerwood Drive. Property owners would be responsible for their share of the mill and overlay costs. Property owners would not be assessed for the cost of other improvements such as curb and gutter, utility repairs, etc. Staff are seeking input from Council on whether to pursue the proposed trail segment. Mayor Maguire referenced the list of logistical challenges included in the minutes from the neighborhood meeting. Councilmember Fields proposed to remove the trail extension from the project. Mayor Maguire called for public comment on the project. A resident addressed the council stating that the trail extension was not necessary as alternative routes were easily available to cyclists and pedestrians. Mayor Maguire called for additional public comment; hearing none, he returned the conversation to Council for additional comment or action. City Council Meeting Minutes February 2, 2022 Page 4 Councilmember Hansen moved and Councilmember Fields seconded a motion to close the public hearing and approve Project 1447 (Deerwood Drive — Street Improvements) as presented with the removal of the trail segment on the north side of Deerwood Drive (Blackhawk Road to Riverton Avenue),and authorize the preparation of detailed plans and specifications. Aye: 5, Nay: 0. Motion carried. The Mayor thanked residents for engaging in the process and for attending the neighborhood meetings on the street improvement projects. Street Improvement Project 1442, Thomas Center Drive Street Improvement Project 1443, Johnny Cake Ridge Addition/Covington Lane/Brittany Addition/Beacon Hill Street Improvement Project 1444, Galaxie Avenue Street Improvement Project 1448, Wescott Road Assistant City Engineer Nelson provided a brief overview of the four projects. The scope of the work for these projects is similar to Project 1447. Councilmember Supina asked if the projects included traffic calming measures to slow traffic using design elements such as street width. Assistant City Engineer Nelson stated that the standard width is 28-32 feet for residential streets. As the result of initial reviews, staff are not looking at any traffic calming measures. Typically, if there are issues in certain project locations or if concerns about traffic speed are brought forward at a neighborhood meeting, staff would look into solutions at that time. Mayor Maguire called for public comment on the four projects. A resident asked about the projected pavement lifespan after the mill and overlay as well as the options to pay assessments. Assistant City Engineer Nelson stated that the last mill and overlay was in 2002, and a sealcoat was completed in 2007. Maintenance is on track with the age and current condition of the road. After the mill and overlay, staff expect the pavement to remain in fair condition for twenty years. After construction, final assessment amounts would be calculated, and notices would be sent to residents with final assessments. The final assessment hearings would be held in October or November, and residents will have a thirty -day window to pay assessments interest -free before the balance is rolled into property taxes to be paid with interest. Mayor Maguire called for additional comment before returning the discussion to Council for action. Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing and approve Projects 1442, 1443, 1444, and 1448 as presented and authorize the preparation of detailed plans and specifications. Aye: 5, Nay: 0. Motion carried. VI. OLD BUSINESS City Council Meeting Minutes February 2, 2022 Page 5 There were no old business items to discuss. VII. NEW BUSINESS There were no new business items to discuss. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There were no Legislative/Intergovernmental affairs items. IX. ECONOMIC DEVELOPMENT AUTHORITY There were no EDA items for the EDA agenda. X. ADMINISTRATIVE AGENDA There were no items for the Administrative Agenda. There were no visitors to be heard. XI. VISITORS TO BE HEARD XII. ADJOURNMENT Councilmember Supina moved, Councilmember Fields seconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 7:46 p.m. Ti 22- Date e Mayor J)11 J4A V. df: Cit Clerk