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05/17/2022 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota May 17, 2022 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen, Fields, and Supina. A regular Eagan City Council meeting was held on Tuesday, May 17, 2022, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Hansen, Bakken, Fields, and Supina. Also present: City Administrator Miller, City Attorney Bauer, Communications Director Ellickson, Finance Director Feldman, Public Works Director Matthys, City Planner Schultz, and Community Development Director Hutmacher. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to approve the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS A. Recognize Retirement of Joanna Foote, Communications Coordinator Communications Director Ellickson recognized the many contributions of Foote during her 28 years with the City and expressed gratitude for her dedication, professionalism, and talent in serving the public and the organization. Foote thanked current and former staff for their support. Mayor Maguire and the Council expressed gratitude for Foote’s contributions to the City. IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Hansen seconded a motion to approve the Consent agenda as presented. Aye: 5, Nay: 0. Motion carried. A. It was recommended to approve the minutes of the May 3, 2022, Regular City Council meeting as presented or modified. B. Personnel items: 1. It was recommended to accept the resignation of Arthur Quinones, Police Cadet and authorize replacement 2. It was recommended to accept the resignation of Joseph Satter, part-time Custodian and authorize replacement 3. It was recommended to approve revisions to the Employee Handbook regarding the Vehicle and Equipment Acquisition, Use & Replacement Policy. 4. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Brian Duffy Absentee/Early Voting Assistant • Antonio Ruiz Custodian- ECC • Jesse Boland Elections Assistant • Ashley Baker Guest Relations Coordinator City Council Meeting Minutes May 17, 2022 Page 2 • Anna Kessler Guest Relations Crew • Ava Schulz Guest Relations Crew • Cassandra Sievwright Guest Relations Crew • Cora Krahn Guest Relations Crew • Finn Elliot Guest Relations Crew • Henry Stein Guest Relations Crew • Layla Tresedder Guest Relations Crew • Lily Eisele Guest Relations Crew • Max Beckwith Guest Relations Crew • Natalia Filipek-Wanner Guest Relations Crew • Noah Schmeling Guest Relations Crew • Thomas Valusek Guest Relations Crew • Tia Wutschke Guest Relations Crew • Tova Wutschke Guest Relations Crew • Zachary Herme Guest Relations Crew • Aidan Dalzell Head Guard • Mollie Boswell Ice Skating Instructor • Mitchell Borrowman Landscape Crew – Seasonal • Troy Martin Landscape Crew – Seasonal • Amelia Simpson Lifeguard • Bennett Dold Lifeguard • Dylan Zeilinger-Johnson Lifeguard • Katie Helou Lifeguard • Lucas Arndt Lifeguard • Lucy Copps Lifeguard • Olivia Varpness Lifeguard • Ren Teuber Lifeguard • Sabrina Pilney Lifeguard • Sisi Ariza Lifeguard • Makayla Bracy Lifeguard/Pool Attendant • Owen Kunisaki Lifeguard/Pool Attendant • Thomas Danielson Lifeguard/Pool Attendant • Christopher Bumpers Park Laborer- Seasonal • Cole Armstrong Park Laborer- Seasonal • Garrett Kawlewski Park Laborer- Seasonal • Jacob Damro Park Laborer- Seasonal • Jacob Stine Park Laborer- Seasonal • Mya Schultz Park Laborer- Seasonal • Rayven Christenson Park Laborer- Seasonal • Will Thome Park Laborer- Seasonal • Alex Newton Pool Attendant • Isaiah Dalzell Pool Attendant • Lucy Turfler Pool Attendant • Luna Nilsson Pool Attendant • Noah Wolff Pool Attendant City Council Meeting Minutes May 17, 2022 Page 3 • Shea Levo Pool Attendant • Sophia Weaver Pool Attendant • Tatum Knight Pool Attendant/Lifeguard • Ailey Kuehn Pool Attendant Sub • Jacob Burns Utility Maintenance Worker • Wyatt Bucki Utility Maintenance Worker • Zachary Sirek Utility Maintenance Worker C. It was recommended to ratify the check registers dated April 29, 2022 and May 6, 2022 as presented. D. It was recommended to approve the following ordinary and customary contracts: 1. Agreement with AVI systems for ETV support 2. Agreement with LinkedIn Learning Hub for Government to provide digital learning and training tool 3. Vendor Service Agreement with Blurberry Buzz for Big Rig Rally and Halloween Trail Walk events 4. Sponsorship Agreement with Commons on Marice for 50+ Seniors Music & Apps event E. It was recommended to approve a resolution accepting donations from the following individuals/entities: 1. $2,500 from the estate of Mr. Jonathan Childers for the Eagan Art House 2. $1,100 from Margo Danner for a park bench at the Eagan Community Center 3. $1,000 from the Eagan Rotary for the Cops & Bobbers event 4. Fishing poles from Mike Frisch/Fishing the Midwest for the Cops & Bobbers event 5. Fishing lures from Ben Pries for the Cops & Bobbers event F. It was recommended to approve a Joint Powers Agreement enabling the Eagan Police Department to work with the Financial Crimes Task Force through the Minnesota Bureau of Criminal Apprehension (BCA). G. It was recommended to approve an aquatic invasive species grant agreement with Dakota Count to control aquatic invasive species (AIS) in Carlson Lake and East Thomas Lake and authorize the Mayor and City Clerk to execute all related documents. H. It was recommended to approve an amendment to the Agreement for Snow Plowing Services on certain public streets with Brightview Landscapes, LLC for the 2022-2023 winter snow and ice season and authorize the Mayor and City Clerk to execute all related documents. I. It was recommended to approve the amended and restated Joint Powers Agreement establishing Dakota 911. J. It was recommended to approve the First Quarter 2022 Financial Report. K. It was recommended to approve an On-Sale and Sunday Liquor License for KRnumber1, doing business as Kitchen and Rail at 3344 Promenade Ave #100. V. PUBLIC HEARINGS There were no items for public hearing. VI. OLD BUSINESS There were no items for old business. City Council Meeting Minutes May 17, 2022 Page 4 VII. NEW BUSINESS PRELIMINARY SUBDIVISION - Fox Forest Fourth Addition – Peter Ramstad Administrator Miller introduced the item and invited City Planner Schultz to provide additional information and a location map. Schultz stated the preliminary subdivision would reconfigure the lot lines of a three-lot development. Two parcels are currently developed with two single-family homes and the third parcel is undeveloped. City Planner Schultz stated the Planning Commission held a public hearing on this request and recommended approval. Mayor Maguire called for comment from members of the public. Hearing none, he returned the conversation to the Council for additional conversation and action. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve a Preliminary Subdivision (Fox Forest Fourth Addition) to reconfigure the lot lines of a three-lot development involving Lots 1 and 3, Block 1, Fox Forest Addition, and Lot 1, Block 1, Fox Forest Third Addition, subject to the conditions listed in the APC minutes. Aye: 5, Nay: 0; Motion carried. Subject to the following conditions: 1. The developer shall comply with this standard condition of plat approval as revised by Council on July 1, 2014: B1 2. The property shall be platted. 3. An Individual Lot Tree Preservation Plan shall be submitted at the time of Building Permit application for Lot 2, Block 1. 4. The development shall receive Final Subdivision approval prior to Building Permit issuance. 5. The applicant shall demonstrate how a public sewer connection could be made, in a manner acceptable to the City Engineer, prior to Final Subdivision. 6. 6. A turn around for Public Safety vehicles shall be installed on the shared driveway according to Fire Department requirements, in a manner acceptable to the City Engineer, if/when a third house takes access to the shared driveway. Construction plans for the turnaround shall be provided for review at the time of building permit. 7. The applicant shall provide an easement or agreement that addresses ingress/egress related to the shared driveway, in a manner acceptable to the City Attorney. APPEAL of Conservation Easement – 4500 Thomas Lake Circle APPEAL of Conservation Easement – 4510 Thomas Lake Circle City Attorney Bauer responded to a question from the Mayor on whether the two easements could be combined into a single item and acted on separately. Bauer stated this would be acceptable as long as the motions were recorded separately. The Mayor directed staff to present both requests together. Administrator Miller introduced the item and invited Director Matthys to provide additional information. Director Matthys described the properties, the conservation easements, the existing encroachments and responded to questions from the Council regarding the content of a restoration and management plan and an encroachment agreement. City Council Meeting Minutes May 17, 2022 Page 5 The appellants were not present. Director Matthys responded to a question from the Council about the intent of a Conservation Easement, which is to protect the pre-development character of an environmentally sensitive area and allow it to remain in its natural state for the benefit of the General Public and adjacent/riparian property owners. Councilmember Supina moved and Councilmember Bakken seconded a motion to authorize the preparation of a Restoration and Management Plan for the Conservation Easement located on property located as Lot 2, Block 1, Sugar Bluffs (4500 Thomas Lake Circle) by the property owner. Aye: 5, Nay: 0; Motion carried. Councilmember Bakken moved and Councilmember Fields seconded a motion to authorize the preparation of a Restoration and Management Plan for the Conservation Easement located on property identified as Lot 3, Block 1, Sugar Bluffs (4510 Thomas Lake Circle) by the property owner. Aye: 5, Nay: 0; Motion carried. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There were no Legislative/Intergovernmental affairs items. IX. ECONOMIC DEVELOPMENT AUTHORITY There were no Economic Development Authority items. X. ADMINISTRATIVE AGENDA There were no items for the Administrative Agenda. XI. VISITORS TO BE HEARD There were no visitors to be heard. XII. CLOSED SESSION There were no items for closed session. City Council Meeting Minutes May 17, 2022 Page 6 XIII. ADJOURNMENT Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 7:41 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk