10/11/2022 - City Council Regular
SPECIAL CITY COUNCIL MEETING
TUESDAY
OCTOBER 11, 2022
5:30 P.M.
EAGAN ROOM – EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. JOINT MEETING WITH ENERGY & ENVIRONMENT ADVISORY COMMISSION (EEAC)
A. SUSTAINABILITY PLAN UPDATE
B. PROPOSED 2023 WORK PLAN
IV. 2023 CIP PRESENTATION AND CAPITAL LEVY REVIEW
V. OTHER BUSINESS
VI. ADJOURNMENT
Agenda Information Memo
October 11, 2022 Eagan Special City Council Meeting
III.Joint Meeting with Energy and Environment Advisory Commission
Direction for Consideration:
This is an informational presentation and joint meeting with the members of the Energy
and Environment Advisory Commission and no specific action is required. In the first half
of the meeting, Councilmembers and Commissioners will discuss sustainability as a key
initiative across the city. Following this discussion, the Energy and Environment Advisory
Commission seeks input on proposed 2022 – 2023 goals and direction for future
research.
Facts:
➢The Energy and Environment Advisory Commission (EEAC) meets annually with the
City Council to have dialogue that is important for their advisory work.
➢For part of the joint meeting, Assistant City Administrator Sarah Alig will present a
summary of the strategic planning process and notes from a workshop with
sustainability experts in Eagan. Councilmembers and Commissioners will be asked
to discuss their values, expectations, and assumptions around sustainability in
Eagan.
➢For another part of the joint meeting, Director Pimental, Assistant Director
Flewellen and Commissioners will present findings on past goals from 2021 – 2022,
as well as proposed goals for the EEAC during 2022-2023.
➢The two goals from 2021 – 2022; Outreach and Education and City electric vehicle
use and charging infrastructure conditions.
➢Similar to previous years, the proposed goals focus on sustainability efforts that
could benefit the environmental impact of city residents and commercial
businesses.
➢The EEAC is proposing three goals that they feel will be attainable to provide
sufficient research and solutions for future consideration.
1)Proposed Goal #1 – Education and Outreach: Update, organize and gather
content related to energy, environment and sustainability to enhance the user
experience on the City website.
2)Proposed Goal #2 - Research potential new partnerships from within the city of
Eagan, Dakota County, Minnesota and Midwest/Great Lakes region to enhance
information sharing through our website, guest speakers and outreach
opportunities.
3)Proposed Goal #3 - Research potential renaming of the Commission and
redevelopment of Commission Mission Statement.
Attachments: (3)
III – 1 Sustainable Future for Eagan Presentation
III – 2 Education and Outreach Summary
III – 3 EV Summary
Ensuring a
Sustainable Future for
Eagan
Energy and
Environment
Commission
City Council
AGENDA
Context
Process and Timeline
State of Sustainability Workshop Summary
Community Values Discussion
3
94% approval
rating
93%
Natural
Environment
is a priority
Process and Timeline
Foundation
Vision
ObstaclesStrategic
Priorities
Year One
Action
Plan
•“State of Sustainability Workshop” (Technical Expertise)September
•Final two franchise agreements
•Joint Council –EEAC Meeting (Community Values)October
•Vision WorkshopNovember
•Strategic Priorities Workshop
•Finalize Sustainability Coordinator Position DescriptionDecember
•Franchise Fee Agreements
•Recruit Sustainability CoordinatorJanuary
•Finalize First Year Work Plan / Detailed Program
BudgetFebruary
State of Sustainability
Workshop Notes
THANK YOU!Jackson Becker –
Dakota Valley Recycling
Sue Bast –Retired
Burnsville Sustainability
Coordinator
Stacy Miller –
Minneapolis
Sustainability, Dakota
Electric Board of
Directors
Sara Patrick –Electric
Utility Regulator / EEAC
Val Jackson –Co-chair
of Friends of Eagan
Core Greenway
Stefnee Trzpuc –
Architecture and Design
Operations Leader
Dione DeMartelaere –
DLR Architect / APRC Don Vasatka –EEAC
Jack Conrad –Co-chair
of Friends of Eagan
Core Greenway, Director
at Thompson Reuters
Cassidy Carlisle –
Dakota Valley Recycling
Stacy Fleenor –Building
Energy Management
Software Portfolio
Leader, Board of
Wilderness in the City
group
Peter Dugan –EEAC
Ian Ziese –3M, Citizens
Climate Lobby
volunteer/ EEAC
Dan Robicheaux –
Planner in Electric Utility
/ EEAC
They brainstormed a list of
emerging issues, trends,
patterns, and ideas we need to
pay attention to as we work to
ensure a sustainable future for
Eagan.
HORIZON
EMERGING
CREST
TROUGH
UNDERTOW
HORIZON
•Digital twins and virtual modeling
•Inflation reduction act and IGRA act –
retrofitting homes for efficiency
•Downcycling awareness and impact
(requirement to purchase products with
recycled content)
•real zero vs. net zero
•Block chain (highly energy intensive but
potentially useful tool)
•Light pollution awareness
•Distributed energy resources (DER)
•Microgrid –to explore idea
•Single use products
•Population shifts due to rising sea levels
•Increased wildfires will affect us
•Water security (local threats and western
consumption)
•Tree preservation (EAB, zone migration)
•Salt / freshwater time bomb
•Managed migration and growth
(specifically climate related)
•Public health impacts of climate change
esp. pest borne diseases i.e. ticks and
amoebas
•Patagonia’s $3B donation
•Land Back and indigenous leadership
•Electric airplanes
EMERGING
•Energy storage (batteries or excess solar)
•onsite generation of DERs
•plastic bag, Styrofoam etc regulation and/or bans
•curbside composting
•net zero goals for companies
•Food waste awareness and changes
•Low maint natural open spaces in cities
•Electric lawnmowers
•Electrification of industries, not just vehicles, like
healthcare
•EV infrastructure
•Labor shortage i.e. haulers for waster programs.
Organized wasted collection
•Sustainable city and neighborhood developments
•AI and predicting energy consumption, modeling
•Digital twins
•Consumerism around small business support re: social
and environmental justice
•Adaptation, walkability and density
•Electric bikes –think about world beyond cars
•Building degasification (laws for new construction)
•Energy storage and electrification
•Permaculture, locavorism, community gardens
•Being water wise –xeriscaping, no water lawns
•Transportation options, densification –ways to move
that aren’t automobiles
•Frequent, intense severe weather –drought and storms
CREST / ESTABLISHED
•high capacity, LRT, A-line BRT
•energystar, led –building electrification,
•renewable energy contracts
•composting facilities, available
•tree planting + tree awareness
•Vegetative barriers along roads
•Community gardens
•Digitizing documents and other paper
•Curbside organics and organized hauling
(aspirational!)
•Ionization systems and HVAC
•Single stream recycling
+ steady education on how to
•Use of renewable energy
•HVAC efficiency
•Curbside recycling and zero waste initiatives
•Creating a climate action plan
•Sustainability management with use of
metrics, ex: performance in greensteps
program
•Greenhouse gas inventories –corporate
sustainability initiatives
•MUST involve / empower diverse participants
and youth in climate change solutions (i.e.
climate generation)
•Water conservation –ban on new irrigation
systems? Water reuse on city sites?
•Community gardens
TROUGH / OUTGOING
•coal power
•building occupants uninterested in certification process but interested in high performance
•Public opinion that climate change doesn’t exist
•gas as primary fuel for cars, internal combustion engines
•large vehicles
•Incandescent bulbs
•Car centric development
•Restrictive zoning (SFH)
•Not being flexible / agile to apply for funding
UNDERTOW
•assuming electric vehicles are the panacea
•older buildings which are chronic wasters of energy
•mindset of ‘it’s how we have always done it’
•consumerism and convenience factor
•economics –some people will lose jobs or fear changes
•Eagan city ban against outdoor textile collection containers
•Existing garbage enclosure requirements for businesses in Eagan
•Competing priorities
•Overfocus on growth
•Overdevelopment
•Political instability –changing of the guard at federal and other levels
•Vetocracy
•Assumptions that old patterns will hold
•Institutional sluggishness (need agile institutions / governance to nimbly handle these challenges and opportunities)
•Demolition / redevelopment waste
Building
Efficiency Transportation
Food & Waste Development
Water Open Spaces
/ Land
Electrification
Crisis
response
Innovation
DISCUSSION
Community Values,
Assumptions, and
Expectations
What local values do
you associate with
sustainability?
What strengths does
Eagan bring to this key
initiative?
What concerns you
about sustainability in
Eagan?
Why is sustainability
important in Eagan?
SUSTAINABLE FUTURE
FOR EAGAN
Operational
feasibility
Technical
expertise
Community
values
Memo
To: City Council and Mayor Maguire
From: Education and Outreach Subcommittee (Rebecca Oldenburg, Dan Robicheaux,
Seth Swanlund)
Date: March 23, 2022
Subject: Education and Outreach Final Report
The Energy and Environment Advisory Commission (EEAC) continued to see the public benefit in
Education and Outreach to the residents and business community of Eagan and purposed to continue
the goal in 2021-2022. Rather than focus on attending in person events, the subcommittee focused on
the City of Eagan website and distribution of materials through a variety of avenues. The purposed goal
to the Mayor and City Council was as follows:
Outreach topics for information distribution: Radon Education, Available Solar
programs, Alternative Lawn Care machinery items
Website Organization and Improvements: Organics Compost Drop-sites,
available solar programs, How Storm Water effects residents and rain garden
best practices.
The subcommittee connected with the City of Eagan Communications Department to revise city
webpages on radon, solar, yard equipment, organics composing and stormwater. The overall goal was to
create efficiencies within those pages, revise pages to use plain language, simplify navigation and
enhance the user experience. The Communications Department worked with the subcommittee to
complete those goals and created www.cityofeagan.com/green to be the “home page” for all items
surrounding energy, environment and sustainability.
Memo
To: City Council and Mayor Maguire
From: Electric Vehicle Subcommittee (Ian Ziese, Daniel Ferber, Sudarshan Sood)
Date: March 23, 2022
Subject: Electric Vehicle Final Report
The Energy and Environment Advisory Commission (EEAC) last proposed an electric vehicle (EV) related
committee as part of the 2019-20 session. Public support continues to grow along with the number and
variety of models offered by manufacturers. As the clock continues to tick on addressing the climate
crisis, the commission felt it was appropriate to once again tackle electric vehicles as part of the 2021-
2022 session.
The subcommittee took a variety of steps to research and form recommendations for council. We met
with noted local EV expert Jukka Kukkonen (Consultant at Fresh Energy, founder of Shift2Electric)
regarding industry trends, interviewed Ben Rabe of Fresh Energy regarding building policy, and spoke
with Jody McDevitt of Energy Management Solutions regarding their no-cost charging station program.
We also met with Fleet and Facilities Manager for the City of Plymouth Amy Hanson regarding their
recent partnership with Energy Management Solutions. Finally, we read articles, reached out to staff in
other cities, and researched actions being taken by other cities locally and nationally.
Our recommendations came into focus as a result of these efforts. They are as follows:
1. Recommend the city works with a company like Energy Management Solutions to
increase the density and availability of charging infrastructure within the city
2. Recommend the city consider adopting EV-friendly building ordinances for single
family and more importantly multi-family housing
3. Recommend the city create goals and a plan to begin switching the fleet to EVs.
Page 2
Details regarding these recommendations are provided below.
Increased Charging Infrastructure
One key method for cities to support EV adoption is through expanded availability of Electric Vehicle
Service Equipment (EVSE), colloquially referred to as “charging stations”. “Range anxiety”, or the worry
about having enough electric range to arrive at a given destination, can be alleviated through the
pervasive ubiquity of these stations. Although the bulk of charging is done at home, widespread
availability of public charging stations clearly signal to current and prospective EV buyers that they will
always possess options to recharge.
Through joint and parallel meetings, the EEAC and Eagan City Council explored charging stations
deployment plans. As part of that investigation, we met with Amy Hanson from the City of Plymouth as
well as Jody McDevitt of Energy Management Solution. Jody and Amy were both able to answer the
commission's questions to our satisfaction. We were encouraged by Energy Management Services
offerings, as long as we do not enter into an exclusive partnership.
It is worth noting that experts such as Jukka Kukkonen question the longer term value of public level 2
charging, as well as considering whether the city should take on additional responsibilities for
deployment of high quality services such as these or defer them to the private sector. Although there is
certainly an argument to be made for keeping profitable endeavors public, the city lacks the economies
of scale and the risk tolerance required for this project to undertake it on its own. As such, the
commission endorses engaging with a low or no-cost provider such as Energy Management Solutions
to expand the availability of charging stations within the city.
Adopt EV-friendly Building Ordinances
The world has only a few years remaining to make dramatic changes to our GHG emissions in order to
mitigate the worst impacts of climate change. Buildings by their very nature are built for the long-term.
We’d expect any new construction today to last many decades, if not longer. Similarly, we know that
almost any retrofitting done to existing buildings is more expensive by several orders than new
construction. Jukka Kukkonen cited a 4-5x cost difference in making a single or multi-family home EV-
ready, while our research indicated anywhere from a 2.5-4x difference. Given the heightened cost of
retrofits and the inescapable march towards electrification paired with renewable energy to reduce
net GHG emissions, we recommend the city adopt EV-friendly building ordinances and policies.
The city should consider enacting ordinances that require new single and multi-family construction to
provide “EV-Ready” and “EV-Capable” (see appendix) parking spaces. Per section R401.4 of the 2021
IECC residential energy code:
Page 3
“For each dwelling unit, provide at least one EV-Ready Space1. The branch circuit shall be identified as
‘EV-Ready’ in the service panel or subpanel directory, and the termination location shall be marked as
“‘EV-Ready.’ Exception: EV-Ready Spaces are not required where no parking spaces are provided.
Additionally, Jukka Kukkonen recommended 25% “EV-ready” parking in multifamily homes, essentially
making each EVSE reachable by all four vehicles in a quadrant. Conversely, the IECC residential energy
code recommended:
“EVSE-Installed, EV-Ready Spaces and EV-Capable Spaces shall be provided in accordance with
Table R401.4.3.
EV-Ready Spaces that terminate with an installed Level 2 EVSE shall count as spaces under the
EV-Ready Space requirements Where the calculation of percent served results in a fractional
parking space, it shall round up to the next whole number.”
In summary, given the dramatic reduction in cost during new construction compared to a subsequent
retrofit and the foreseeable need to retrofit in the next few years, the commission recommends
adopting ordinances similar to above for all new construction in Eagan.
Create EV-Ready Fleet Policy
Fleet electrification continues to be a primary way for cities to reduce their greenhouse gas (GHG)
emissions. Eagan has taken several steps in this direction since the commission last adopted an EV-
related goal. Notably, the city leased a plug-in hybrid electric vehicle (PHEV) Mitsubishi Outlander, then
expanded the program to lease additional Outlanders in subsequent years. These vehicles are saving the
city money while reducing GHG emissions, and recent price volatility in oil and gas further illuminates
the wisdom in making the switch to electric.
1 See Appendix B for an explanation of the terms
Page 4
While these were important first steps, the EV market is continuing to rapidly change with more variety
and heavier duty vehicles coming to market over the next few years. Although the city maintains a large
number of heavy duty vehicles in its fleet which may not have direct EV counterparts today, the
passenger vehicles the city utilizes remain a ripe target. In addition, the city needs to be forward looking
in setting its fleet management goals. As such, the committee recommends that the city adopt a fleet
procurement policy that prefers high fuel economy, low emissions options, including electric vehicles.
This policy should include specific targets for reductions in gas-powered fleet vehicles, such as setting
overall goals for fleet composition (e.g. “50% of the fleet should be electric by 2026”), or policies stating
preferences for electric vehicles (e.g. “all passenger new vehicles should be electric”). SMART (Specific,
Measurable, Achievable, Relevant, and Time-Bound) policies like these provide clear and unambiguous
guidance towards meeting the objectives of the city.
Page 5
Appendix
EV-Ready Space The following definition was added to Section R202 of the 2021 IECC residential
energy code and Section C202 of the 2021 IECC commercial energy code.
A designated parking space which is provided with one 40-ampere, 208/240-volt dedicated branch
circuit for future dedicated Level 2 EVSE servicing EVs. The circuit shall terminate in a suitable
termination point such as a receptacle, junction box, or an EVSE, and be located in close proximity to the
proposed location of the EV parking spaces. The circuit shall have no other outlets. The service panel
shall include an over-current protective device and provide sufficient capacity and space to
accommodate the circuit and over-current protective device and be located in close proximity to the
proposed location of the EV parking spaces.
Electric Vehicle Supply Equipment (EVSE) The conductors, including the ungrounded, grounded and
equipment grounding conductors, and the EV connectors, attachment plugs, and all other fittings,
devices, power outlets, or apparatuses installed specifically for the purpose of transferring energy
between the premises wiring and the EV.
EV-Capable Space A dedicated parking space which is provided with electrical panel capacity and space
to support a minimum 40-ampere, 208/240-volt branch circuit for each EV parking space, and the
installation of raceways, both underground and surface mounted, to support the EVSE.
Agenda Information Memo
October 11, 2022 Special City Council Meeting
IV. 2023‐2027 Capital Improvement Plan and Levy Review
Direction for Consideration
Staff will provide an update on the 2023‐2027 Capital Improvement Plan (CIP) and provide a proposed
use of funding sources for the Facilities, Equipment and Parks projects.
Facts
The City has a variety of Capital Funds that account for capital purchases that include
infrastructure improvements, vehicle and fleet equipment, technology and furniture and fixture
purchases.
The City’s Capital Funds are primarily funded by Tax levy.
The City has multiple phases of CIP development:
o Phase 1 – Public Works CIP
o Phase 2 – Parks Development CIP
o Phase 3 – Facilities and Equipment CIP
2022 is the second year of the two‐year budget process where staff is preparing the 2023‐2027
CIP with additional long‐term analysis that has identified short and long‐term funding needs for
the Parks Development CIP and the Facilities and Equipment CIP.
Staff presented a Long‐term Review of Capital Funding for Phase 2 and Phase 3 of the CIP at the
September 8, 2022 Finance Committee meeting.
Minutes and recommendations from the Finance Committee meeting were distributed to the
City Council.
Recommendations included using $3.1 million of General Fund and Eagan Community Center
Fund balance to provide short‐term funding for the Parks Development and the Equipment
Revolving Fund and incrementally increasing the City’s tax levy to provide long‐term financial
sustainability in the future. Tax levy increases would be as follows:
o 2024 ‐ $ 650,000
o 2025 ‐ $ 400,000
o 2026 ‐ $ 250,000
The Finance Committee also requested a Finance Committee meeting be held next Fall to review
the financial health of the funds and to continue evaluating the level of short and long‐term
funding.
Policy Questions for Consideration:
1.) Is the Council supportive of the use of fund balance to fund the short‐term needs of the
Equipment Revolving and Parks Development Funds?
$2.5 million of General Fund Balance
$620,000 Eagan Community Center Fund balance
2.) Is the Council supportive of the tax levy increases in the Equipment Revolving and Parks
Development Fund to provide cash needs, fund depreciation and inflationary increases?
Attachments:
IV‐1. Long‐term Review of the Capital Funds presentation
10/6/2022
1
Long-term Review of
Capital Funds
Special City Council Meeting
October 11, 2022
• 2nd year of the 2-year budget process
• Primary goals:
• Provide adequate funding for capital asset purchases
• Planning for Long-term financial stability
Long-term capital Funding Goals
1
2
10/6/2022
2
• Funds
• Equipment Revolving Fund (ERF)
• Facilities Renewal and Replacement (R&R)
• Fire Apparatus Fund
• Parks Development Fund
• Predominately Funded by Tax Levy
• History of using Fund balance out of the General Fund
Long-term capital Funding Goals
Capital Funds -
Tax Levy
History
City has General Fund
reserves in excess of its
target range
Financial consultant
cautions against the use of
too much reserves in an
uncertain economy
3
4
10/6/2022
3
Capital Funds - Tax Levy History
Long-term Capital Funding – Equipment
Revolving Fund
5
6
10/6/2022
4
Long-term Capital Funding – Equipment
Revolving Fund
Long-term Capital Funding – Equipment
Revolving Fund
7
8
10/6/2022
5
Long-term Capital Funding – Facilities R&R
Long-term Capital Funding – Facilities R&R
9
10
10/6/2022
6
Long-term Capital Funding – Facilities R&R
ECC Fund Balance - Roof replacement
$220K 200K 200k
Long-term Capital Funding – Fire Apparatus
11
12
10/6/2022
7
Long-term Capital Funding – Fire Apparatus
$1 Million
of ARPA
Funds
Long-term Capital Funding – Park Facilities
13
14
10/6/2022
8
Long-term Capital Funding – Parks Facilities
Long-term Capital Funding – Parks Facilities
$1 million transfer
General Fund
balance
Tax levy Increase $250,000 for 2024 and 2026
15
16
10/6/2022
9
Results:
• $2.5 million of General Fund reserves would be transferred
• $620,000 of ECC Fund reserves would be used
• Provides adequate cash for the short-term capital needs
• General Fund balance is estimated to be at 52% as of the year ended
12/31/2022 if no additional surplus for the year
Long-term Capital Fund - Results
Results:
• Tax Levy increases for the capital funds (fund depreciation and inflation and
short-term needs)
* Estimate is based assumptions with current baseline of budget and does not include the hiring of personnel or additional increases
due to service level changes. (COLA and inflationary assumptions are included)
Long-term Capital Fund - Results
17
18
10/6/2022
10
1. Is the City Council supportive of the use of fund balance to fund the short –
term needs of the Equipment Revolving and Parks Development Funds?
• $2.5 Million General Fund Balance
• $620,000 Eagan Community Center
2. Is the City Council supportive of the tax levy increases in the Equipment
Revolving and Parks Development Fund to provide cash needs, fund
depreciation and inflationary increases?
• 2024 - $650,000
• 2025 - $400,000
• 2026 - $250,000
Policy Questions
19