11/09/2021 - City Council RegularSPECIAL CITY COUNCIL MEETING
TUESDAY
NOVEMBER 9, 2021
5:30 P.M.
EAGAN ROOM—EAGAN MUNICIPAL CENTER
AGENDA
I. ROLL CALL AND ADOPTION OF THE AGENDA
II. VISITORS TO BE HEARD
III. JOINT MEETING WITH THE ADVISORY PLANNING COMMISSION
IV. RENTAL LICENSING
V. COMPREHENSIVE GUIDE PLAN CONCEPT REVIEW ORDINANCE AMENDMENT
VI. 2022 EAGAN CONVENTION AND VISITOR’S BUREAU BUDGET
VII. 2022‐2023 ENTERPRISE BUDGETS AND SPECIAL REVENUE FUND BUDGETS
VIII. OTHER BUSINESS
IX. ADJOURNMENT
Agenda Memo November 9, 2021
Special City Council Meeting
III. JOINT MEETING WITH ADVISORY PLANNING COMMISSION
Action to be Considered: To discuss various topics with the Advisory Planning Commission and
provide direction for the 2022 APC Work Plan.
Facts:
➢ At the October 26, 2021, APC Workshop, Commissioners suggested discussion topics for
the annual APC/City Council joint meeting.
➢ If directed by the City Council, the following issues may be included on the 2022 APC
Work Plan.
1. Attached vs. Detached garbage enclosures (carry over)
Issue
➢ Recent commercial projects, particularly those involving a Planned Development, have
requested deviation from the attached garbage enclosure requirement. The Hilltop/Hy-
Vee Redevelopment requested detached enclosures for all three buildings. The Viking
Lakes commercial development also proposed two detached enclosures, although the
westerly enclosure is detached by only several feet. Central Park Commons commercial
development received Planned Development approval allowing shared garbage
enclosures for tenants within the “commons” portion of the retail development.
➢ Garbage hauler access to trash enclosures is challenged by drive-through facilities and
one-way traffic lanes. Recent examples include Chick-fil-A, Raising Canes, and the City
and County Credit Union.
➢ Multi-tenant buildings prefer shared trash facilities. Placing enclosures away from the
building provides design flexibility.
➢ The Eagan Fire Department has recently indicated a preference for detached trash
enclosures due to potential for dumpster fires.
➢ This project was initially proposed at last year’s joint workshop, however, was delayed
as staff awaited possible regulations that may have impacted direction on this topic.
Dakota County introduced new waste management and recycling regulations that went
into effect in early 2021. Additionally, the internal Storm Water Pollution Prevention
Plan committee was evaluating potential Code amendments to address dumpster
maintenance and runoff, along with reporting of hauler vehicle spill. With both
regulations now in place, staff will evaluate and determine if either have any impact on
potential Code amendments addressing attached and detached enclosure regulations.
Background
➢ The City adopted new garbage enclosure requirements in 1997 to negate the need for
conditional use permit approval as trash receptacles were considered outdoor storage
and subject to the outdoor storage ord inance. The approved ordinance requires
attached trash enclosures in certain zoning districts but allows detached enclosures
within other zoning districts.
➢ City Code trash enclosure requirements:
7. Enclosure of trash and recyclables containers. All trash and recyclables containers
stored outside in the R-4, LB, NB, GB, CSC, RD, I-1, I-2, PF and BP zoning districts shall be
stored within an enclosure subject to the following standards:
a. The enclosure shall have an impermeable floor surface.
b. The enclosure shall be attached to the principal building in the limited business
(LB), neighborhood business (NB), general business (GB), community shopping
center (CSC), and research and development (RD) zoning districts.
c. The enclosure may be detached from the principal building in the residential
multiple (R4), limited industrial (I-1), general industrial (I-2), business park (BP)
and public facility (PF) zoning districts.
(subparagraphs d – g not included)
Discussion
1. Should the City continue to accept Variances or proposed deviations to Planned
Developments for detached trash enclosures and review on a case-by-case basis?
2. Should the City consider Code amendments to provide flexibility and/or other design
standards (i.e. accessible pathways, lighting, and covered enclosures to prevent
contaminated storm sewer runoff)?
3. Other considerations as directed by Council.
2. On-Sale liquor – Conditional Use Permit Requirements
Issue
The City Code requires businesses to receive two approvals from City Council regarding “On-
sale” liquor sales. Chapter 11 of City Code requires approval of a Conditional Use Permit in
addition to receiving Council approval of a Liquor License.
Additionally, a recent Planned Development Amendment to include an outdoor patio to expand
seating capacity for an existing restaurant located within a shopping center raised questions
regarding “contiguity”, “attached”, and fencing containment requirements.
After staff research, additional Council direction on this matter is needed. Staff will provide
initial findings to the City Council at the December Work Session. Following Council direction,
the Advisory Planning Commission could provide input and feedback on proposed Code
changes to Chapter 11.
Background
➢ At the June 15, 2021, City Council meeting, Council directed staff to research and
prepare an ordinance amending City Code Chapter 11 regarding the conditional use
permit requirement for “On-sale” liquor in various zoning districts.
➢ “On-sale” liquor is allowed through Conditional Use Permit approval within most
commercial zoning districts in association with a restaurant or other allowed use as
regulated by the State.
➢ The City has processed eight Conditional Use Permit requests for “On-sale” liquor since
2005. Within commercial Planned Developments, “On-sale” liquor has either been
permitted in conjunction with a full service or casual restaurant use during the initial PD
review or later as a PD Amendment.
➢ Approximately two-thirds of the City’s retail commercial property is zoned Planned
Development, with the remaining one-third zoned under the City’s base commercial
zoning districts. The number of commercial PD’s allowing “On-sale” liquor has yet to be
determined.
➢ Additional Code Amendments may need to include Chapter 5 – Beer, Wine and Liquor
Licensing and Regulation to address contiguity, attachment and fencing containment
issues.
Discussion
1. Policy direction and other considerations regarding “On sale” liquor will be discussed at
the December City Council Work Session.
2. Other considerations as directed by Council.
3. Skilled Nursing Facilities
Issue
➢ City staff has recently received numerous inquiries regarding zoning and where skilled
nursing facilities are allowed within the city.
➢ Skilled nursing facilities or “Nursing homes” have generally been categorized as a quasi-
commercial land use, requiring commercially guided and zoned property.
Background
➢ City Code allows skilled nursing facilities (i.e. assisted living, memory care or long-term
care) within only two commercial zoning districts, Limited Business (LB) and
Neighborhood Business (NB), both under CUP process.
➢ In some instances, property may to be re-guided to Office Service (O/S) or Retail
Commercial (RC) to accommodate the use.
➢ Nursing homes are grouped with rest homes, retirement homes or hospitals for human
care, day care centers, and private schools.
o City Code definition: Nursing home means a facility or that part of a facility that
provides nursing care to five or more persons. A nurs ing home does not include
a facility or part of a facility that is a hospital, clinic, doctor's office, diagnostic
or treatment center or a residential program licensed by the State of
Minnesota.
➢ Facilities that provide a “continuum of care” (i.e. independent living, assisted living, and
memory care units), have generally been compared to residential apartments, and have
been allowed in multi-family zoning districts.
➢ The City has seven “nursing home” facilities, six of which provide continuum of care, and
only one facility that specializes in only memory care (Brookdale at 1365 Crestridge
Lane).
➢ Some cities have adopted defined uses that address the variation of skilled nursing
facilities, sometimes utilizing State definitions to ensure consistency between state
agencies and local zoning.
➢ Additionally, some communities have allowed skilled nursing facilities and/or nursing
homes within non-commercial areas such as multi-family residential areas.
Discussion
1. Should the City continue to restrict skilled nursing facilities to the two commercial
districts as currently regulated, and continue to allow continuum of care facilities to be
categorized as “multi-family”?
2. Should the City consider Code amendments to provide flexibility for location of skilled
nursing facilities to include medium- or high-density residential land use areas?
3. Other considerations as directed by Council.
Attachments: (1)
III-1 APC PowerPoint Presentation
City Council/APC
Joint Workshop
November 2021
Discussion Topics
1. Attached vs. Detached garbage enclosures
2. On-Sale Liquor / CUP Requirement
3. Skilled Nursing Facilites
Attached vs. Detached Garbage Enclosures
Issue
➢Recent deviation requests from the attached garbage enclosure requirement.
▪Hilltop/Hy-Vee Redevelopment
▪The Viking Lakes
▪Central Park Commons
➢Garbage hauler access is challenged by drive-through facilities and one-way
traffic lanes.
▪Chick-fil-A
▪Raising Canes
▪City and County Credit Union.
Attached vs. Detached Garbage Enclosures
Issue
➢Multi-tenant buildings prefer shared trash facilities and placing enclosures away
from the building.
➢The Eagan Fire Department recently indicated preference for detached trash
enclosures due to potential for dumpster fires.
Attached vs. Detached Garbage Enclosures
City Code trash enclosure requirements:
7. Enclosure of trash and recyclables containers. All trash and recyclables containers stored outside in the R -
4, LB, NB, GB, CSC, RD, I-1, I-2, PF and BP zoning districts shall be stored within an enclosure subject to
the following standards:
a.The enclosure shall have an impermeable floor surface.
b. The enclosure shall be attached to the principal building in the limited business (LB), neighborhood
business (NB), general business (GB), community shopping center (CSC), and research and development
(RD) zoning districts.
c. The enclosure may be detached from the principal building in the residential multiple (R -4), limited
industrial (I-1), general industrial (I-2), business park (BP) and public facility (PF) zoning districts.
Attached vs. Detached Garbage Enclosures
Hilltop Center Redevelopment
Attached vs. Detached Garbage Enclosures
Central Park Commons
Attached vs. Detached Garbage Enclosures
Culvers
Attached vs. Detached Garbage Enclosures
Discussion Questions
1. Should the City continue to accept Variances or proposed deviations to
Planned Developments for detached trash enclosures and review on a
case-by-case basis?
2. Should the City consider Code amendments to provide flexibility and/or
other design standards (i.e. accessible pathways, lighting, and covered
enclosures to prevent contaminated storm sewer runoff)?
3. Other considerations as directed by Council.
On-Sale Liquor –CUP Requirements
Issue
1. Policy direction and other considerations regarding “On sale” liquor will be
discussed at the December City Council Work Session.
2. Other considerations as directed by Council.
On-Sale Liquor –CUP Requirements
Background
➢Earlier this year Council directed staff to research and prepare an ordinance
amending City Code regarding the CUP requirement for “On-sale” liquor in various
zoning districts.
➢“On-sale” liquor is allowed solely through Conditional Use Permit approval within
most commercial zoning districts
➢The City has processed 8 CUP requests for “On-sale” liquor since 2005
•Bonchon CUP request
•Wildcats PD Amendment
On-Sale Liquor –CUP Requirements
Background
➢Planned Developments -“On-sale” liquor permitted in conjunction with full service
or casual restaurant or later as PD Amendment.
➢Approximately 2/3 of City’s retail commercial property is zoned Planned
Development, with the remaining 1/3 under City’s base commercial zoning.
➢The number of commercial PD’s allowing “On-sale” liquor has yet to be
determined.
➢Additional Amendments in Chapter 5 –Beer, Wine and Liquor Licensing and
Regulation to address contiguity, attachment and fencing containment issues.
Skilled Nursing Facilities
Issue
➢City staff has recently received numerous inquiries regarding zoning and
where skilled nursing facilities are allowed within the city.
➢“Nursing homes” categorized as a quasi-commercial land use
➢Re-guide and rezone property for commercial
Skilled Nursing Facilities
Background
➢Limited Business (LB) and Neighborhood Business (NB) -No use by right
/ CUP required
➢Potential reguiding needed O/S or RC to accommodate zoning
➢Nursing homes grouped with rest homes, retirement homes or hospitals
for human care, day care centers, and private schools.
➢Continuum of care (independent living, assisted living, and memory care
units)
▪Categorized as residential, multi-family zoning districts
Skilled Nursing Facilities
Background
➢7 nursing home facilities in Eagan
▪6 provide continuum of care,
▪1 specializes memory care (Brookdale at 1365 Crestridge Lane)
➢Some cities use State definitions to provide clarity and consistency
➢Some communities allow skilled nursing facilities within non-commercial
areas
Skilled Nursing Facilities
Discussion
1. Should the City continue to restrict skilled nursing facilities to the two
commercial districts as currently regulated, and continue to allow
continuum of care facilities to be categorized as “multi-family”?
2. Should the City consider Code amendments to provide flexibility for
location of skilled nursing facilities to include medium-or high-density
residential land use areas?
3. Other considerations as directed by Council.
City Council/APC
Joint Workshop
Agenda Information Memo
November 9, 2021 Special City Council Workshop
IV. Rental Licensing
Direction for Consideration:
Provide direction to staff regarding a potential rental licensing program.
Background
At the October 2019 City Council retreat, the City Council discussed rental licensing.
Although the City Council has previously expressed concerns about interference in the
private market, in 2019 the Council discussed that the increasing age of the City’s
housing stock, the need for a proactive approach to potential deterioration, and an
increased focus on equity for all residents may support consideration of a rental
licensing program. Staff was directed to research rental licensing.
After a pause in research in 2020 to address pandemic and development issues, staff
has been researching and discussing rental licensing programs with a 12-member
internal work group with representatives from Planning, Code Enforcement,
Inspections, Fire, Police and the City Attorney’s office. The work group is supportive of a
rental licensing program.
The City of Eagan currently has approximately 8,670 registered rental units which is 29
percent of the City’s housing stock.
Rental housing includes 6,617 rental apartments, 716 rental townhomes, and 1,345
single unit rentals. Single unit rentals are units which were constructed as ownership
units but are currently rented. Eagan’s single unit rentals include 375 single-family
homes, 172 twin home units, 544 ownership townhome units, and 254 condominium
units. Please see attached map Registered Rental Locations which shows the location of
multifamily housing developments (orange and brown areas on map) and single unit
rentals (blue dots). In some ownership townhome and condominium developments,
nearly 50 percent of units are being rented.
Single-unit rentals have increased significantly in the Twin Cities and nationwide since
the Great Recession. Corporate ownership of single-unit rentals is becoming common.
The owners of approximately 70 percent of single-unit rentals have non-Eagan mailing
addresses.
As shown on the attached map, rental housing is located throughout the City of Eagan
with a higher concentration of rental housing in the City’s southeast quadrant.
Nearly all of Eagan’s rental housing is 30 years old or more. Please see the attached
map, Age of Single Unit Rental Housing. Except for multifamily housing constructed in
the last few years, nearly all of Eagan’s multifamily housing is also at least 30 years old.
Current Practices
The City currently uses several tools to address issues at rental properties. Code
Enforcement, Building Inspections, Fire, and Police respond to various rental complaints.
The City Council approved a rental registration program in 2011. Rental registration is
free to property owners, has no renewal requirement, and has no penalties for
unregistered rentals. The City’s primary goal of rental registration is to obtain contact
information for the owner or owner’s representative in case of code violations.
Code enforcement addresses exterior code violations at rental and ownership housing
on a complaint basis and through annual proactive inspections.
The Fire Department performs annual common area inspections at multifamily
buildings. No fire inspections are performed inside individual multifamily or single unit
rentals.
The Police Department’s crime-free multi-housing program focuses on education and
communication. The repeat nuisance call service fee is intended to cover the cost of
responding to repeated calls for nuisance activity.
Components of Rental Licensing
City staff have researched ordinances and conducted interviews with 11 Twin Cities
suburbs that have rental licensing programs. Staff focused research on larger suburbs
that are comparable to Eagan. The number of rental units for those cities ranged from
2,600 to 15,000 units, with a median of approximately 7,000 units (compared to Eagan’s
8,670 rental units).
Most cities with rental licensing programs have adopted the International Property
Maintenance Code (IPMC) and require housing inspectors to be IPMC certified. Some
cities adopt additional standards to supplement the IPMC.
Licensing programs require inspection of units for safety and security with regards to
fire precautions; mechanical, plumbing, electrical, and sanitation systems; and structure
and property maintenance. Burnsville’s inspection checklist is attached as an example.
Most cities inspect rental units every two to three years and multifamily common areas
annually.
Licensing programs define a process for license revocations and denials. The
interviewed cities reported that license revocations and denials are very rare. More
often, cities will postpone license renewal and, if necessary, charge reinspection and
late renewal fees if corrections are not made.
Costs and Fees
The costs of a rental licensing program are recovered from licensing fees. Of the cities
interviewed, most reported that fees fully supported program costs. Of cities in which
fees did not cover costs, policy decisions (i.e., discounts for affordable housing or
Council reluctance to raise fees) impacted revenue.
Based on staffing levels in other cities and the size of their rental programs, staff
estimates that 2 to 2 ½ FTE would be needed for an Eagan rental licensing program.
In addition to wages and benefits, the City would incur costs for vehicles, equipment,
and training. New staff can be accommodated within existing workspace.
With a fee structure like what is currently used in Burnsville and Edina, staff estimates
that ongoing costs would be supported by licensing fees once the program was fully
established.
Challenges and Benefits of Rental Licensing
Rental licensing would be large program requiring additional staff and overhead costs.
Some landlords will complain about interference in private property rights. Rental
licensing fees will be cost to property owners that will be passed on to tenants through
rent, albeit the cost will be nominal as a percentage of market rents.
Rental licensing could provide several benefits.
o Public safety. Inspections ensure that rental units have listed smoke alarms and
carbon monoxide detectors, emergency egress, and code-compliant electrical,
plumbing, and mechanical systems.
o Equity. Some rental tenants may not feel empowered to call the city with
housing complaints if they fear interaction with government workers or losing
their lease. Rental licensing ensures safe and secure housing for all tenants.
o Maintenance of housing stock. Most of the City’s rental housing stock has
reached the age where significant maintenance is necessary. A rental licensing
program can prevent property decline and blight.
o Coordinated approach. The City currently addresses rental housing concerns
through Code Enforcement, Building Inspections, Fire, and Police. A rental
licensing program would provide a comprehensive, coordinated approach that is
supported through licensing fees. A rental licensing program may reduce service
calls.
Policy Questions
1. Should City staff proceed with developing a rental licensing program?
2. Does the City Council have questions or concerns that should be addressed?
3. Does the City Council support outreach to landlords and rental property owners?
Attachments (4):
IV-1 Presentation
IV-2 Map – Registered Rental Locations
IV-3 Map – Age of Single Unit Rental Housing
IV-4 Rental housing inspection checklist, City of Burnsville
Rental Licensing
City Council Work Session
November 9, 2021
Rental Inventory
29,738 Residential units in Eagan
7,333 Apartments and rental townhomes
Includes units under construction, excludes state-licensed
facilities (senior facilities, group homes)
1,345 Registered single-unit rentals
Includes single-family homes, condominiums, ownership
townhomes, duplexes, triplexes, and quads
Single Unit Rentals
Significant increase since Great Recession
•44 new single-unit rental registrations since July 1
Institutional and investor ownership
•Corporate ownership (39% since July 1)
•Multiple units (27% since July 1)
•70% of single-unit rentals have non-Eagan owners
Located in all neighborhoods
•Concentration in southwest Eagan
Policy Implications of Single Unit Rentals
Homeownership opportunities
•Eagan’s population is 30% BIPOC
•77% homeownership for white households
•22% homeownership for Black households
Financial stability of HOA’s
•Up to 50% rental in some HOA’s
•Pressure on reserve funds
•Long-term maintenance
Rental Registration
Rental registration program approved in 2011
•No cost to property owners
•No renewal requirement
•No penalties for unregistered rentals
•Contact information for responsible owner/manager
Other Current Tools
Code enforcement
•Complaint driven
•Exterior inspection only
•Annual proactive inspections by geographic area
Fire inspections
•Annual multifamily fire inspections
•Common areas only
•No single-unit inspections
Police Department crime-free multi-housing program
•Focus on education and communication
Current challenges
•Hodge-podge of tools
•Coordination between programs and departments
•No life-safety inspections of unit interiors
•Few public safety tools for single-unit rentals
•Few enforcement mechanisms
•Costs not supported by user fees
Communities Interviewed
Golden Valley 2,600 units
Brooklyn Center 3,600 units
Maplewood 4,200 units
Roseville 4,300 units –5+ buildings only
Maple Grove 5,300 units
Eden Prairie 7,000 units
Edina 7,300 units
Brooklyn Park 8,600 units
Eagan 8,670 units
St. Louis Park 10,800 units
Bloomington 13,500 units
Burnsville 15,000 units
Common Exemptions
•Snowbirds
•Rental to qualifying family member
•Contract for deed
•State-licensed residential facilities
Inspections
Most cities have adopted International Property Maintenance
Code (IPMC)
•Additional standards for rodents, pests, etc.
•Inspectors IPMC-certified
Inspections
•Every two to three years
•Inspections upon complaints or change of ownership
•Multifamily common areas annually
Inspection checklist
Revocations and Denials
Revocations are very rare and only for extreme situations
Delayed renewal is common
•Administrative fees for reinspections and renting without license
•Criminal penalties if violations not addressed
License revocation for non-payment of taxes
Costs and Fees
Potential City costs
•2 to 2 ½ FTE
•Wages, benefits, training, vehicles, and equipment
Costs covered by licensing fees
•Fee structure similar to Burnsville and Edina
•Fees nominal in comparison to market rents
Community Engagement
Engagement with rental owners/management
•MN Multihousing Association
•Homeline
Complaints
•Fees
•Property rights
Landlord support
•“levels the playing field”
Support for Rental Licensing
Roseville –4,000 smoke detectors installed in 1st six months
Burnsville –significant decrease in fires and fire injuries
Cost of no licensing program
•Deteriorated/unsafe housing
•Calls for service
Licensing gives tenants a voice
•Tenants are tax-paying residents
•Focus on safe housing
•Market balance
Benefits of Licensing
Public safety
•Interior inspections of life-safety systems
Equity
•Safe and secure housing for all tenants
Maintenance of housing stock
•Housing stock of age when major repairs are necessary
•Prevention of property decline and blight
Coordinated approach
•Potential to reduce service calls
Policy Questions
1.Should staff proceed with developing a rental licensing
program?
2.Does the City Council have questions or concerns that
should be addressed?
3.Does the City Council support outreach to landlords and
rental property owners?
Cliff Rd
Diffley Rd
Yankee Doodle RdPilot Knob RdLexington AveI-494
I-35E
Registered Rental Locations
Legend
Registered Single Unit Rental
Land Use Type selection
Medium Density Res (commercial rental)
High Density Res (commercial rental)
0 10.5 Miles ´
Cliff Rd
Diffley Rd
Yankee Doodle RdPilot Knob RdLexington AveI-494
I-35E
Age of Single Unit Rental Housing Legend
Registered Single Unit Rental
Year Built
≤1990
>1990
0 10.5 Miles ´
Rental Inspection Checklist
Single and Multi- Units | Interior
Reviewing rental units for compliance with this list could save from costly re-inspections. Rental units include
apartments, condos, manufactured home parks and single-family homes for rent.
This list contains common violations. It is not intended to be a comprehensive list of all violations that could occur.
Ceiling
Free of water damage, cracks and peeling
Electrical
All outlets and switch plate covers present and
secured
Wiring is concealed
Free of temporary wiring/extension cords
Electrical panel and/or electrical room labeled and
accessible? (three foot clearance to panel and inspection sticker)
Floors
Floors free of holes, cracks and tripping hazards
Water-tight surfaces in bathrooms and kitchens
Food Storage/Preparation
Cabinet doors, drawers and hardware in good
condition
Kitchen is sanitary
Furnace/Air Conditioner
Heating appliances and air conditioners operable
with secure gaskets and handles
Controls/thermostats easily accessible
Refrigerator
Refrigerator operable with secure gaskets and
handles
Sink/Wash Basin
Sinks and wash basins are cleanable; have
water-tight surfaces that are free of chips, cracks
and leaks
No presence of flexible piping
Smoke/Carbon Monoxide Detectors
Working smoke detectors installed in each
bedroom, adjacent hallways and on each level
Working carbon monoxide (CO) detector are within
10 feet of bedrooms where required
Stove/Range/Oven
Burners and oven elements are operable
Door gaskets are in good condition
Adjacent countertops are below stovetop cooking
surfaces
Environment
Free of signs of rodent or pest infestation
Tubs/Showers/Toilets
Surfaces around tub, shower, floor and toilet are
washable and water-tight
Plumbing fixtures are operating properly
Ventilation
Bathroom |Operable bath fans if there is no
bathroom window
Kitchen | Mechanical fans or windows open freely
Dryer | Vented through rigid metal or other
approved flexible materials, secured at joints with
metal tape
Dryer | Directly vented to the outside
Walls
Walls free of holes or water damage
Windows/Patio Doors
Windows open, close and latch freely
Doors open, close and latch freely
Windows and doors free from leaks, cracks and
peeling paint
Screens on all windows and doors
Exits and Pathways
Exits and pathways are clear, maintained and
usable
Stairs and Guardrails
Carpeting on stairs is secure
Handrails are present and secure
Water Heater
Water heater is free of leaks and rust
A metal drip pipe is in place within 18 inches of the
ground
Vented properly
Turn page over for:
• Single and Multi- Units | Exterior
• Multi-Family | Interior Common Areas
• Multi-Family | Exterior Common Areas
Combustible Storage
Combustible materials (i.e. paint, gasoline, etc.)
are stored properly
Address
Building address is visible from street
Individual numbers in the address are at least four
inches tall
Building Exterior/Yard Maintenance
Roof and siding in good condition
Sidewalks and steps maintained
Yard/landscaping maintained (mowed or plowed)
and free of junk and debris
Painted surfaces are free of chipping/peeling
Decks
Guardrails present on any decking over 30 inches
from ground
Decks free of grills, where applicable
Decks structurally sound (no holes, no rotting)
Vehicles/Outdoor Storage
Yard and exterior free of prohibited items
All vehicles parked on the property are operable,
licensed and properly parked
Emergency Contacts and Fire Department Key Box
Up-to-date emergency contact numbers
Fire Department box contains all necessary keys
Fire Extinguisher
Fire extinguishers are visible, accessible with valid
inspection dates
Extinguisher cases are free of broken or chipped
glass
Fire Safety Features
Emergency lights, exit signs and fire doors are
maintained and operable
Stairs and Guardrails
Carpeting on stairs is secure
Handrails are present and secure
Pool Chemicals
Pool chemicals stored properly
Dumpsters
Dumpsters are located away from building and
wall openings
Fire Lanes
Fire lanes are posted and well maintained
Hydrants and Sprinklers
Hydrants and sprinkler systems are well
maintained
Utility Meter
Utility meters are protected from potential vehicle
damage
Garbage/Recycling
A garbage and recycling service is in place
Containers are stored in approved enclosures
Laundry Rooms
Laundry rooms maintained and properly ventilated
All surfaces are water-tight
Pool Chemicals
Pool chemicals stored properly
Single and Multi- Units | Exterior Multi-Family | Interior Common Areas
Multi-Family | Exterior Common Areas
Contact Information
City of Burnsville
100 Civic Center Parkway
Burnsville, MN 55337-3817
952-895-4400
Rental License & Code Enforcement
100 Civic Center Parkway
Burnsville, MN 55337-3817
952-895-4440
Fire Department Administration
952-895-4570
Police Department Administration
952-895-4600
For more information visit
www.burnsvillemn.gov/property
Agenda Information Memo
November 9, 2021 Special City Council Workshop
V.Comprehensive Plan Concept Plan Review
Direction for Consideration:
Direct staff to schedule a public hearing on the proposed ordinance amendment before the
Advisory Planning Commission and to place the ordinance amendment on a future City Council
agenda for consideration.
Facts:
At the April 28, 2021, retreat the City Council discussed a potential concept plan review
process for comprehensive plan amendments.
City Council review of concept plans for comprehensive plan amendments would allow
the applicant to hear Council concerns prior to incurring significant costs associated with
a complete application.
Councilmembers will have an opportunity to provide feedback and ask questions on
proposals.
On June 6, 2021, the City Council directed the preparation of an ordinance amendment
to City Code Chapter 12 and an amendment to the fee schedule to authorize City
Council review of concept plans for comprehensive plan amendments.
If the City Council directs staff to proceed with a public hearing, fees and escrow for the
concept plan review will be included on the 2022 Fee Schedule.
Policy Questions for Consideration
1.Does the City Council have suggestions for the proposed amendment to the City Code?
2.Does the City Council have specific requests for information to be provided during
comprehensive plan concept plan reviews?
Attachments:
V-1 Draft Ordinance Amendment
ORDINANCE NO. ___ 2ND SERIES
AN ORDINANCE OF THE CITY OF EAGAN, MINNESOTA, AMENDING EAGAN CITY
CODE CHAPTER ELEVEN ENTITLED “LAND USE REGULATIONS (ZONING)” BY
ADDING SECTION 11.50, Subd. 5(I), REGARDING REQUEST FOR REVIEW OF A
CONCEPT PLAN OF A PROPOSED COMPREHENSIVE GUIDE PLAN AMENDMENT AND
BY ADOPTING BY REFERENCE EAGAN CITY CODE CHAPTER 1 AND SECTION 11.99
The City Council of the City of Eagan does ordain:
Section 1. Chapter 11 of the Eagan City Code is hereby amended by adding Section 11.50,
Subd. 5(I), to read as follows:
I. Comprehensive Guide Plan Amendment concept plan. Prior to filing a land use
application that would require an amendment to the City’s Comprehensive Guide Plan, any person
may submit to the City a concept plan for a proposed comprehensive guide plan amendment, along
with a written request that the concept plan be presented to the City Council for informal
presentation and discussion of the feasibility of the proposed comprehensive guide plan
amendment. The request shall be made by addressing a letter to the City Council; the request and
concept plan will be presented at a subsequent City Council meeting as agenda availability permits.
Submission of the concept plan shall not constitute formal filing of a plan or application with the
City. The City Council will not take formal action or provide an opinion as to its action upon a
formal application for the amendment; the sole purpose of the City Council’s review of the
submitted concept plan is review and obtain information of the potential/conceptual
comprehensive guide plan amendment.
Section 2. Eagan City Code Chapter 1 entitled "General Provisions and Definitions
Applicable to the Entire City Code Including 'Penalty for Violation'" and Section 11.99, entitled
"Violation a Misdemeanor" are hereby adopted in their entirety by reference as though repeated
verbatim.
Section 3. Effective Date. This ordinance shall take effect upon its adoption and publication
according to law.
ATTEST: CITY OF EAGAN
City Council
/s/ Elizabeth VanHoose /s/ Mike Maguire
By: Elizabeth VanHoose By: Mike Maguire
Its: City Clerk Its: Mayor
Date Ordinance Adopted:
Date Ordinance Published in the Legal Newspaper: ___________________
Date of Advisory Planning Commission Hearing:
Agenda Information Memo
November 9, 2021 Eagan City Council Meeting
VI.2022 Eagan Convention and Visitors Bureau Budget
Direction For Consideration:
To review and ratify the Board‐adopted 2022 ECVB budget and marketing priorities.
Facts:
The Eagan CVB’s 2022 budget process began early this past summer and has been
reviewed by the ECVB Executive Committee. The budget was also reviewed by City
Liaison and Director of Community Development Jill Hutmacher by way of her position
on the Executive Committee and ECVB Board.
The mission of the Eagan Convention and Visitors Bureau is to promote Eagan as a
major conference, meeting and tourist destination through creative marketing and sales
efforts. The organization also strives to generate a greater economic impact for Eagan,
thus enhancing the quality of life for all residents.
A modest budget increase was approved by the Eagan CVB’s Board of Directors during
their September Board meeting. The slight increase results from the anticipated gradual
pandemic recovery Eagan’s hospitality community will be experiencing in 2022. City
Liaison Jill Hutmacher and Mayor Mike Maguire were present for Board action.
While the Eagan CVB Board operates independently from the City, Section 3.2 of the
Operating Agreement with the City of Eagan requires the ECVB to submit its work plan
and operating budget to the City Council for its “review and approval.”
The ECVB will once again play an active role in spearheading promotional efforts for
Eagan’s July 4th Funfest, Art Festival, Market Fest and Caponi Art Park while also
working with officials from Cascade Bay Waterpark and the Eagan Civic Arena on joint
marketing efforts for 2022.
Attachments: (2)
VI‐1 ECVB 2022 Budget Summary and Highlights
VI‐2 ECVB 2022 Budget
Eagan Convention and Visitors Bureau
Proposed 2022 Budget
Eagan Convention & Visitors Bureau
Responsible Manager: Brent Cory, President & CEO
City Liaison: Jill Hutmacher
City Council ECVB Board Representation: Mayor Mike Maguire
PURPOSE & DESCRIPTION
The purpose of the Eagan Convention and Visitors Bureau is to:
Promote Eagan as a major conference, meeting and tourist destination through creative
marketing and sales efforts.
Generate a greater economic impact for Eagan, thus enhancing the quality of life for all
residents.
The Eagan Convention and Visitors Bureau is responsible for the following functions:
Increasing travel to Eagan by individuals, tour groups and meeting attendees, as well as
increasing guest visits to area hotels, attractions, restaurants, and retail outlets.
Promoting Eagan through advertising, public and media relations, creative promotions
and collateral, website/Internet initiatives, and e-commerce/direct mail campaigns.
Participating in trade shows, women’s expos, sales missions, targeted sales calls and
familiarization tours aimed at generating leads and business prospects for Eagan.
PERFORMANCE INDICATORS
2020 2021 2022
Description Actual Projection Estimate
Amount of lodging tax generated $534,411 $880,828 $975,000
Qualified leads generated through 62,489 89,500 95,500
advertising/promotional/sales efforts
HIGHLIGHTS & CHANGES
Overview:
Tenacity is alive and well in Eagan, and as the COVID-19 pandemic sadly marches on, the
commitment to survival displayed by hospitality professionals representing our Eagan hotels,
restaurants, attractions, and retail outlets has been nothing short of amazing. In some cases,
we’ve witnessed our stakeholders creating entirely new business models in an effort to serve their
guests in a safe and effective manner while keeping their businesses afloat.
Our organization is certainly no different as we’ve had to reimagine how we go about promoting
Eagan on numerous fronts. Fortunately, we’ve managed our resources wisely and have been
able to boldly promote Eagan both on the sales and marketing fronts during the pandemic
recovery process as a safe destination to visit. We’ve also been highly engaged on the local level
as we’ve worked to encourage even our local residents to support our hospitality partners through
the purchase of hotel and restaurant gift cards, takeout meals and more.
In addition to the pandemic, public safety concerns continue to impact tourism on a regional level
throughout the Twin Cities as well. Numerous sporting events and group tour opportunities have
passed on our region citing the 2020 civil unrest and rising crime rates. We’ve been engaged
with our tourism colleagues on this issue and have also reached out to organizations within the
business community who are closely monitoring how these issues are being addressed. Now
that we have a better indication of the direction Minneapolis will be heading in relative to public
safety, this should help us effectively address these issues with our various travel segments.
Moving forward, the good news is that there is an unprecedented level of pent-up demand for
travel, and as business travelers slowly begin to get back out on the road and into the air, 2022
looks to be a rather solid year for steady growth and recovery. The only wildcard we foresee
centers around rising consumer costs, and in our case, we’re closely watching hotel rates along
with food and gas prices. Fortunately, our unrivaled Pick Your Package promotion is the perfect
answer for travelers seeking an affordable experience. We can also adapt in real-time and curtail
our promotional packages to effectively address pain points if need be.
We see lots of reasons for optimism in 2022, and here are just a few of the exciting initiatives we
have in store for next year:
As travel dollars become even more precious, leisure travelers will inevitably be seeking
out premium experiences at affordable rates. In addition to our previously mentioned
Pick Your Package promotion, our steady stream of stay and save packages, contests
and dining deals will all be aligned like never before to creatively position Eagan ahead of
the competition.
The use of digital advertising, streaming video, social networking sites (Twitter,
Facebook, Instagram, LinkedIn, etc.) along with other websites such as TripAdvisor and
Expedia will be utilized to enhance our online presence resulting in an increased
awareness of Eagan as a travel destination.
We’ll be working closely with the Viking Lakes team on attracting more large-scale events
such as the Granite Games and Premier Lacrosse League tournaments aimed at
benefitting our entire Eagan hospitality community.
We’ll be striving to leverage PR opportunities associated with our Vikings partnership and
training camp in an effort to continue building awareness about Eagan and our arsenal of
amenities while continuing to take strides in establishing Eagan as the place where fans
can partake in the ultimate Vikings experience.
POSITION INVENTORY
Personnel 2019 2020 2021 2022 Hours
President & CEO 1 1 1 1 2,080
Sales Director 1 1 1 1 2,080
Tourism Sales Director 1 1 0 0 0
Marketing Manager 1 1 1 1 2,080
Marketing Coordinator 1 1 1 1 2,080
Total
2022 WORK PLAN
Activity
Routine
1. Generate and fulfill inquiries from leisure, group tour, business, meeting travelers and
Sports tournament directors.
2. Create/distribute collateral promoting Eagan’s hotels, restaurants, attractions and
shopping destinations to target markets.
3. Conduct sales missions aimed at generating increased travel/economic impact for Eagan.
4. Work closely with hospitality partners to continually keep Eagan top of mind in identified
market segments.
5. Provide superior customer service to guests interested in the many amenities Eagan has
to offer.
%
Budget vs. Budget
2019 2020 2021 2022 Change
Actuals Actuals Budget Budget 2021 to 2022
INCOME
Tax Income 1,116,140 534,411 987,340$ 975,000$ -1.2%
Interest Income 944 448 1,000 500 -50.0%
Explore MN Tourism Coop 7,000 10,250 2,500 17,500 600.0%
Misc. Income - 54,000 - - 0.0%
Total Income 1,124,084 599,109 990,840 993,000 0.2%
EXPENSES
Personnel Expenses
Salaries 293,013 274,248 272,000 280,000 2.9%
Health Insurance 35,639 28,818 28,000 25,000 -10.7%
Payroll Expenses (FICA, etc.) 23,425 20,481 23,000 23,000 0.0%
SIMPLE Matching Funds 7,522 2,736 7,500 6,000 -20.0%
Subtotal 359,599 326,283 330,500 334,000 1.1%
Other Expenses
Accounting 19,421 22,750 25,000 22,000 -12.0%
Annual Meeting/Awards Program 3,944 4,167 - - 0.0%
Auto Expenses 1,015 - 1,000 500 -50.0%
Contract Labor 13,004 5,792 10,000 10,000 0.0%
Depreciation 5,220 6,565 12,000 12,000 0.0%
Donations 504 50 500 500 0.0%
Dues/Subscriptions 7,167 4,349 5,000 4,500 -10.0%
Education/Training 7,658 1,580 11,000 11,000 0.0%
Equipment Lease 663 663 - 800 -
Equipment Maintenance 4,188 3,193 5,000 5,000 0.0%
Insurance 3,861 3,986 8,000 6,000 -25.0%
Legal Fees - - - - 0.0%
Meetings 2,906 1,104 1,000 1,000 0.0%
Office Supplies/Equipment 6,152 3,697 4,340 4,500 3.7%
Rent 34,791 35,041 36,000 36,500 1.4%
Telephone 2,265 2,589 5,500 2,500 -54.5%
Subtotal 112,759 95,526 124,340 116,800 -6.1%
Marketing Expenses
Advertising 427,217 178,207 380,000 380,000 0.0%
FAM 5,693 704 3,500 5,000 42.9%
Fulfillment House Services 4,851 2,270 5,000 6,000 20.0%
Postage 7,612 1,782 8,000 10,000 25.0%
Promotion 119,009 69,897 85,000 85,000 0.0%
Research 5,788 3,900 3,000 3,700 23.3%
Telecommunications Services 8,663 7,429 5,000 6,000 20.0%
Trade Show 15,298 5,416 8,000 8,000 0.0%
Website/Mobile Technology 11,585 22,401 18,000 18,000 0.0%
Subtotal 605,716 292,006 515,500 521,700 1.2%
Travel & Entertainment
Transportation 8,665 804 7,000 7,000 0.0%
Entertainment - - - - 0.0%
Meals 1,987 319 3,500 3,500 0.0%
Lodging 12,884 3,078 10,000 10,000 0.0%
Subtotal 23,536 4,201 20,500 20,500 0.0%
Total Expenses 1,101,610 718,016 990,840 993,000 0.2%
Net Income 22,474$ (118,907)$ -$ -$
Proposed 2022 Budget
Eagan Convention & Visitors Bureau
Agenda Information Memo
November 9, 2021 Special City Council Workshop
VII. 2022‐2023 ENTERPRISE AND SPECIAL REVENUE OPERATING FUND BUDGETS
Direction For Consideration:
To provide direction to staff regarding the proposed 2022‐2023 fund budgets for:
ENTERPRISE FUNDS:
o Public Utilities (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water
Quality)
o Civic Arena
o Cascade Bay
o Community Center
SPECIAL REVENUE FUND
o ETV
o Tree Mitigation
To direct that the budgets be placed on a future City Council meeting Consent Agenda for formal
ratification, or studied further.
Facts:
GENERAL INFORMATION
By definition, enterprise funds are established to account for self‐supporting activities with
revenues primarily from user fees at rates set by the City Council.
ETV and Tree Mitigation are the only special revenue funds under consideration for this
workshop. Other minor special revenue funds will be submitted for approval at a regular City
Council meeting in December.
The 2022 budget is the first year of the two‐year 2022‐2023 budget cycle.
The budget team has met on a regular basis during the last several months, including periodic
meetings with director and staff responsible for the enterprise and special revenue fund
budgets to discuss the impacts of COVID on the respective operations.
COVID has had significant impacts on the three recreation enterprise funds: Cascade Bay,
Community Center, and the Civic Arena in 2020 and 2021. Resulting financial impacts are still
being felt in all facilities, however, the Arena and Cascade Bay are recovering at a faster pace
than the Community Center, and in most cases, are at pre‐pandemic levels.
Staff responsible for these budgets will be available at the meeting to expand on policy issues
and respond to questions.
Agenda Information Memo
November 9, 2021 Special City Council Workshop
PUBLIC UTILITIES (Water, Sanitary Sewer, Street Lighting, Storm Drainage and Water Quality)
The Public Utilities Fund budgets note a net cash outflow of $8.3 million in 2022 and $1.8 million
in 2023. The higher than usual outflow amounts are from the increased capital improvement
costs in the Public Utilities budgets. As outlined in the AE2S infrastructure study, the lifecycle of
the City’s infrastructure will begin to necessitate reinvestment and maintenance. To pay for
these improvements, the City contracted with Northland Securities to prepare a utility rate
study that developed utility rates, utilizes existing resources, combined with the issuance of
bonds, to achieve revenue sufficiency for operating and capital needs over the next 20 years for
the Water, Sewer and Storm Water Utility Funds. The cash outflows may decrease with the use
of other cash proceeds still yet to be determined.
The Public Utilities budgets includes an additional $150,000 for personnel in 2022 and an
additional $150,000 for 2023. The nature of the job duties requires more attention currently
from staff and the final disposition of the staffing will be communicated to Council prior to the
recruitment of the positions.
The City participates in an annual utilities rate survey by AE2S, an engineering consulting firm.
In the 2021 survey, Eagan’s combined rates for water, wastewater and stormwater ranked 4th
lowest among the 27 Twin Cities metro communities responding to the survey.
User rates for the utilities are approved annually with the Fee Schedule adoption in December.
The Northland Securities rate study, as presented to the City Council on March 9, 2021, outlined
a new quarterly infrastructure fee of $7 to be charged to each utility customer beginning with
the usage period in January 2022. The fee will be used to generate revenue to pay for the
reinvestment in the City’s utility infrastructure. More information and the public hearing on
these and other rate adjustments are scheduled for December 7, 2021 City Council meeting. In
addition, the following rate increases were proposed because of the study:
o Water: 10.00 %
o Sanitary sewer: 4.00 %
o Street lighting: 5.00 %
o Storm drainage/water quality: 10.00 %
CIVIC ARENA
Parks and Recreation is proposing a new pay plan for temporary/seasonal employees to help
attract and retain quality staff. The new pay plan is estimated to cost an additional $38,000
over the previous pay plan for Civic Arena. These figures are built into the proposed 2022 and
2023 Budgets.
The Council will be asked to adopt all rates when the City‐wide fee schedule is adopted in
December. These rates include a $5 increase in the prime‐time and off‐peak hourly ice rates.
With rental of ice‐time expected to be consistent with past years, the rate increase will result in
additional rental revenue for the facility.
The proposed 2022 Civic Arena budget includes the use of $195,700 in ARPA funds.
Agenda Information Memo
November 9, 2021 Special City Council Workshop
CASCADE BAY
Parks and Recreation is proposing a new pay plan for temporary/seasonal employees to help
attract and retain quality staff. The new pay plan is estimated to cost an additional $46,000
over the previous pay plan for Cascade Bay. These figures are built into the proposed Budgets.
City staff will present new and existing rate changes in December that include increases of a $1
to daily admissions and $10 to season passes. A new all‐day pass will also be proposed.
Total attendance for the facility amounts to just over 2.7 million patrons since its inception. In
2019, attendance for the year totaled 119,712. After the facility was closed in 2020 due to the
COVID‐19 pandemic, attendance totals rebounded to 84,820 in 2021 despite the facility
operating at a reduced capacity. The facility’s average annual attendance from 2010‐2019 was
115,450.
Daily admission/Group Sales revenue totaled $694,856 for 2021, which was 17% lower than
2019 revenues of $841,654. Daily admission rates were increased by $1 in 2020 and reflected in
the revenue totals for 2021. The facility operated at a modified capacity in 2021 due in part to
the shortage of lifeguard personnel experienced by the City.
The proposed 2022 Cascade Bay budget includes the use of $204,200 in ARPA funds.
COMMUNITY CENTER
Parks and Recreation is proposing a new pay plan for temporary/seasonal employees to help
attract and retain quality staff. The new pay plan is estimated to cost an additional $39,000
over the previous pay plan for the Community Center. These figures are built into the proposed
2022 and 2023 Budgets.
The Council will be asked to adopt all rates when the City‐wide fee schedule is presented in
December. The 2022 Budget includes an increase in fees for gym rentals and Blast Birthday
Parties. Other adjustments are minor in nature. Daily admission and fitness membership fees
are currently programmed to stay the same for 2022.
The Community Center continues to serve Eagan’s residents and businesses as a fitness center,
and an event and meeting facility.
From the Community Center’s inception, it was recognized that fee revenues from operations
would be insufficient to cover operating expenses. The budget has historically been balanced
using antenna lease revenues. In response to the negative impact COVID‐19 has had on the
Community Center’s operations, a combination of antenna lease revenues ($363,200) and ARPA
funding ($999,000) are forecast to be used in 2021.
The budget in 2022 includes transferring $385,000 of antenna lease revenue and $745,700 in
ARPA funding.
Agenda Information Memo
November 9, 2021 Special City Council Workshop
ETV
ETV is funded by a combination of PEG fees and franchise fees. By FCC rules, PEG fees can only
be used for programming costs, not staff costs, so franchise fees are transferred to the ETV Fund
to cover ETV staff costs and PEG fees fund the balance of the fund.
The proposed ETV operational budgets are mostly status quo.
Capital expenditures total $405,000 in 2022 with $300,000 of ARPA funds programmed to pay
for technology improvements in the City Council Chambers and the Eagan Room.
Franchise Fee revenue is an operational funding source for ETV and the Communications
Department. As noted in previous budgets, the revenue is expected to continue to decline in
2022 and 2023, due to “cord cutting” competition and the FCC rule changes. Estimates show
that Franchise Fee Fund cash will be negative in 2023. At the April 20, 2021 Finance Committee
meeting, the committee recommended using CARES and ARPA funds to fill the gap until a more
sustainable funding source, such as a tax levy, could be used to fund ETV and Communications.
TREE MITIGATION
2022 is the third of year of the seven‐year plan to remove trees infected by the emerald ash
borer (EAB).
Tree mitigation fees are funding the program, which includes one staff person and contractual
services for treatment and/or tree removal.
PUBLIC POLICY QUESTIONS
1. Is the City Council supportive of the proposed 2022 Enterprise and Special Revenue Fund
Budgets?
2. Is the level of ARPA dollars budgeted considered acceptable?
Attachments: (3)
VII‐1 2021 Metro Utility Rate Survey Results
VII‐2 2022‐2023 Enterprise Fund and the E‐TV Special Revenue Fund Budgets
VII‐3 Slideshow presentation
2022 2023 Total
Civic Arena 195,700 201,600 397,300
Cascade Bay 204,200 214,500 418,700
Community Center 745,700 643,100 1,388,800
ETV ‐ Capital 300,000 ‐ 300,000
1,445,600 1,059,200 2,504,800
Budgeted ARPA Funds
MINNEAPOLIS/ST. PAUL METRO AREA
Blaine, MN
Maple Grove, MN
Spring Lake Park, MN
Eagan, MN
Ramsey, MN
Oakdale, MN
Coon Rapids, MN
Apple Valley, MN
Eden Prairie, MN
Anoka, MN
Plymouth, MN
Burnsville, MN
Chaska, MN
Inver Grove Heights, MN
Fridley, MN
Mounds View, MN
Minnetonka, MN
Columbia Heights, MN
Richfield, MN
Falcon Heights, MN
Prior Lake, MN
St. Paul, MN
Waconia, MN
Forest Lake, MN
Minneapolis, MN
Arden Hills, MN
Robbinsdale, MN
$0.00
$34.73
$34.84
$42.16
$45.62
$48.12
$49.66
$49.74
$52.89
$56.17
$56.42
$56.66
$60.00
$64.50
$64.61
$66.29
$68.26
$68.39
$71.47
$73.16
$74.12
$82.32
$83.48
$87.86
$93.10
$40.00 $80.00
$100.31
$700.93
$106.76
$120.00 $160.00 $200.00
2021 Annual Utility Rate Survey 60
Sanitary Street Storm Water
Quality
Revenues:
Service charges 7,183,900$ 8,892,100$ 913,700$ 1,354,600$ 2,031,800$ 20,376,100$
Connection permits 10,000 5,000 - - - 15,000
Meter sales 50,000 - - - - 50,000
Other 14,000 12,000 3,500 - 35,000 64,500
Total revenues 7,257,900$ 8,909,100$ 917,200$ 1,354,600$ 2,066,800$ 20,505,600$
Operating Expenses:
Personal services 2,707,400 1,183,200 13,900 300,200 631,500 4,836,200
Supplies, repairs, maint. 754,900 263,600 - 138,400 56,800 1,213,700
Other services & charges 2,181,400 456,700 587,000 443,000 275,700 3,943,800
Merchandise for resale 32,500 - - - - 32,500
Transfers Out 1,093,600 546,800 54,700 36,500 91,100 1,822,700
MCES disposal charges - 6,100,000 - - - 6,100,000
Total operating expenses*6,769,800$ 8,550,300$ 655,600$ 918,100$ 1,055,100$ 17,948,900$
Net operating cash inflow(outflow) 488,100 358,800 261,600 436,500 1,011,700 2,556,700
Capital 4,379,000 4,019,100 117,500 3,004,000 1,013,400 12,533,000
*Excluding depreciation expense
Other non-departmental revenues:
Interest income 410,000
Connection charges 282,300
Antenna lease revenue (excludes ECC allocation) 947,000
Other 35,100
Total - non-dept revenue 1,674,400
Net cash inflow (outflow)(8,301,900)$
Public Utilities Fund
2022 Budget
Revenue and Expense Summary
TOTALSWater Sewer Lighting Drainage
Sanitary Street Storm Water
Quality
Revenues:
Service charges 8,141,600$ 9,534,100$ 965,900$ 1,492,300$ 2,238,500$ 22,372,400$
Connection permits 10,000 5,000 - - - 15,000
Meter sales 50,000 - - - - 50,000
Other 16,000 12,000 3,500 - 35,000 66,500
Total revenues 8,217,600$ 9,551,100$ 969,400$ 1,492,300$ 2,273,500$ 22,503,900$
Operating Expenses:
Personal services 2,926,900 1,284,300 14,400 316,700 661,300 5,203,600
Supplies, repairs, maint. 761,200 213,700 - 138,400 53,600 1,166,900
Other services & charges 2,187,400 457,700 623,700 444,000 264,900 3,977,700
Merchandise for resale 32,500 - - - - 32,500
Transfers Out 1,141,800 570,900 57,100 38,100 95,200 1,903,100
MCES disposal charges - 6,344,000 - - - 6,344,000
Total operating expenses*7,049,800$ 8,870,600$ 695,200$ 937,200$ 1,075,000$ 18,627,800$
Net operating cash inflow(outflow) 1,167,800 680,500 274,200 555,100 1,198,500 3,876,100
Capital 1,932,800 3,501,400 262,500 935,000 832,400 7,464,100
*Excluding depreciation expense
Other non-departmental revenues:
Interest income 460,000
Connection charges 293,500
Antenna lease revenue (excludes ECC allocation 1,003,800
Other 35,100
Total - non-dept revenue 1,792,400
Net cash inflow (outflow)(1,795,600)$
Public Utilities Fund
2023 Budget
Revenue and Expense Summary
Water Sewer Lighting Drainage TOTALS
2019 2020 2021 2022 2023
Actual Actual Budget Budget Budget
Operating Revenues
Group Sales 221,533$ 106,700$ 138,500$ 219,700$ 258,200$
Concessions 27,719 12,373 18,400 40,000 45,000
Merchandise Sales 6,876 487 4,500 9,000 9,000
Vending 12,843 4,391 8,800 10,000 10,000
Rental 719,845 540,644 602,600 829,100 853,100
Other 80,323 35,335 11,000 23,000 27,000
Total Revenues 1,069,139 699,930 783,800 1,130,800 1,202,300
Operating Expenses
Personal Services 614,442$ 617,106$ 461,200$ 726,000$ 758,000$
Parts & Supplies 55,327 51,939 54,000 72,800 76,900
Cost of Concession Sales 24,971 11,090 17,500 45,000 45,000
Services & Other Charges 263,290 225,732 277,200 304,600 314,300
Capital Outlay ‐ Operating 15,973 16,089 37,000 58,100 89,700
Total Expenses 974,003 921,956 846,900 1,206,500 1,283,900
Operating Gain (Loss)95,136$ (222,026)$ (63,100)$ (75,700)$ (81,600)$
Other Financing Sources (Uses)
CARES Transfer In (Restated)‐ 219,774 ‐ ‐ ‐
ARPA Transfer In ‐ ‐ 183,100 195,700 201,600
Renewal & Replacement Contribution (120,000) ‐ (120,000) (120,000) (120,000)
Total Other Financing Sources (Uses) (120,000) 219,774 63,100 75,700 81,600
Total Gain (Loss)(24,864)$ (2,252)$ ‐$ ‐$ ‐$
Ending Operating Cash Balance (271,096)$ (186,542)$ (186,542)$ (186,542)$ (186,542)$
Ending Capital Reserve Cash Balance 700,323 608,983 429,983 525,983 383,983
Civic Arena Fund
2022‐2023 Budget
Revenues, Expenses and Other Disbursements
2019 2020 2021 2022 2023
Actual Actual Budget Budget Budget
Operating Revenues
Daily Admissions/Season Pass 826,901$ (102)$ 403,800$ 837,000$ 873,000$
Group Sales 164,632 (225) 70,000 165,000 170,000
Concessions 263,042 ‐ 122,500 245,000 245,000
Classes / Camps 18,890 (28) 10,000 20,000 20,000
Merchandise Sales 18,330 ‐ 9,300 18,000 18,000
Rental 19,852 ‐ 6,800 15,000 15,000
Other 61,349 25,105 ‐ 1,000 1,000
Total Revenues 1,372,996 24,750 622,400 1,301,000 1,342,000
Operating Expenses
Personal Services 724,654$ 194,119$ 456,000$ 941,200$ 975,200$
Parts & Supplies 106,459 22,658 76,250 124,400 129,400
Cost of Concession Sales 134,493 ‐ 61,000 135,000 135,000
Services & Other Charges 162,275 66,170 186,700 210,400 225,400
Capital Outlay 23,476 51,345 1,000 4,200 1,500
Total Expenses 1,151,357 334,292 780,950 1,415,200 1,466,500
Operating Gain (Loss) 221,639$ (309,542)$ (158,550)$ (114,200)$ (124,500)$
Other Financing Sources (Uses)
CARES Transfer In (Restated)‐ 357,023 ‐ ‐ ‐
ARPA Transfer In ‐ ‐ 248,550 204,200 214,500
Renewal & Replacement Contribution (90,000) ‐ (90,000) (90,000) (90,000)
Total Other Financing Sources (Uses) (90,000) 357,023 158,550 114,200 124,500
Total Gain (Loss) 131,639$ 47,481$ ‐$ ‐$ ‐$
Ending Operating Cash Balance 303,449 438,571 438,571 438,571 438,571
Ending Capital Reserve Cash Balance 1,669,175 1,069,638 958,138 993,938 1,077,138
Aquatic Facility (Cascade Bay) Fund
2022‐2023 Budget
Revenues, Expenses and Other Disbursements
2019 2020 2021 2022 2023
Actual Actual Budget Budget Budget
Operating Revenues
Personal Trainers 79,577$ 37,585$ 35,000$ 40,000$ 50,000$
Equipment Rental 29,186 2,327 5,000 ‐ ‐
Parks/Rec Programming 34,836 50,491 45,000 73,500 79,000
Concessions/Vending/Merchandise Sales 33,114 3,850 ‐ ‐ ‐
Group Sales 46,529 9,060 ‐ 31,000 36,000
Daily Admissions 86,239 38,453 15,000 67,000 70,500
Memberships 768,136 376,369 400,000 425,000 500,000
Room & Facility Rentals 383,314 99,799 85,000 275,000 336,500
Contract Revenue 118,298 21,325 30,000 60,000 75,000
ECVB Rent 17,086 17,086 15,000 15,000 15,000
Total Operating Revenues 1,596,315 656,345 630,000 986,500 1,162,000
Operating Expenses
Personal Services 1,341,313$ 1,195,110$ 1,463,000$ 1,494,500$ 1,578,100$
Parts & Supplies 136,614 51,270 52,200 77,100 79,600
Services & Other Charges 386,700 333,447 352,000 404,400 416,200
Cost of Merchandise Sales 21,960 1,282 ‐ 7,300 7,300
Capital Outlay ‐ Operating 18,649 17,934 ‐ 8,900 6,900
Total Operating Expenses 1,905,236 1,599,043 1,867,200 1,992,200 2,088,100
Operating Gain (Loss)(308,921)$ (942,698)$ (1,237,200)$ (1,005,700)$ (926,100)$
Other Financing Sources (Uses)
Other Revenue 99,225 40,528 50,000 50,000 50,000
Antenna Lease Revenues Transfer In 344,099 342,600 363,200 385,000 408,000
CARES Transfer In (Restated)‐ 379,086 ‐ ‐ ‐
ARPA Transfer In ‐ ‐ 999,000 745,700 643,100
Renewal & Replacement Contribution (175,000) ‐ (175,000) (175,000) (175,000)
Total Other Financing Sources (Uses) 268,324 762,214 1,237,200 1,005,700 926,100
Total Gain (Loss)(40,597)$ (180,484)$ ‐$ ‐$ ‐$
Ending Operating Cash Balance 2,425,615 2,199,702 2,199,702 2,199,702 2,199,702
Ending Capital Reserve Cash Balance 1,584,487 1,508,652 1,235,752 1,067,152 586,052
Eagan Community Center Fund
2022‐2023 Budget
Revenues, Expenses and Other Disbursements
2019 2020 2021 2022 2023
Actual Actual Projection Budget Budget
Revenues
PEG fees 290,855$ 278,768$ 290,000$ 281,300$ 272,900$
City Contribution ‐ Cable Franchise Fees 459,381 467,143 526,100 533,700 554,700
CARES/ARPA Transfer ‐ 11,406 ‐ 300,000 ‐
Other Charges 39,382 12,775 17,200 12,200 14,200
Total Revenues 789,618 770,092 833,300 1,127,200 841,800
Expenditures
Personal Services 466,482$ 466,991$ 513,600$ 533,700$ 554,700$
Parts & Supplies 12,696 4,346 35,700 35,700 35,700
Services & Other Charges 115,090 82,238 131,300 123,600 123,100
Capital 279,108 86,437 135,700 405,400 67,800
Total Expenses 873,376 640,012 816,300 1,098,400 781,300
Total Gain (Loss) (83,758) 130,080 17,000 28,800 60,500
Ending Cash Balance (PEG) 1,149,496$ 1,279,576$ 1,296,576$ 1,325,376$ 1,385,876$
Expenditure ‐ type
PEG 413,995 172,856 291,400 555,500 217,400
Non‐PEG 459,381 467,156 524,900 542,900 563,900
Total 873,376 640,012 816,300 1,098,400 781,300
ETV
2022‐2023 Budget
Revenues, Expenses and Other Disbursements
2019 2020 2021 2022 2023
Actual Actual Estimate Budget Budget
Revenues
Tree Mitigation 472,640$ 245,870$ 35,000$ 25,000$ 25,000$
Investment Income 16,215 10,605 4,000 4,000 4,000
Transfers In ‐ 2,737 ‐ ‐ ‐
Total Revenues 488,855 259,212 39,000 29,000 29,000
Expenditures
Personal Services ‐$ 12,491$ 59,700$ 94,000$ 100,000$
Services & Other Charges 84,085 14,881 30,000 75,100 75,100
Capital ‐ ‐ ‐ ‐ ‐
Total Expenses 84,085 27,372 89,700 169,100 175,100
Operating Gain (Loss) 404,770$ 231,840$ (50,700)$ (140,100)$ (146,100)$
Ending Operating Cash Balance 475,210$ 707,050$ 656,350$ 516,250$ 370,150$
Tree Mitigation
2022‐2023 Budget
Revenues, Expenses and Other Disbursements
2022 and 2023 Enterprise & Special Revenue Fund BudgetsNovember 9, 2021Special City Council Workshop1
Funds CoveredEnterprise FundsPublic UtilitiesWaterSewerStreet LightingStorm DrainageWater QualityCivic ArenaCascade BayCommunity CenterSpecial Revenue FundsETVTree Mitigation (EAB)2
General InformationEnterprise funds supported by user fees2 special revenue funds supported by PEG fees and tree mitigation feesThis is first year of two‐year budgetCOVID has had significant impact on recreation enterprise funds3
Public UtilitiesPersonnel to be added in 2022 and 2023Cash outflows of $8.3 million for 2022 and $1.8 million for 2023.4‐$3.07‐$4.35‐$6.36‐$4.68‐$8.30‐$1.80‐$10.0‐$8.0‐$6.0‐$4.0‐$2.0$0.02018 2019 2020 2021 2022 2023MillionsCash flow History
Public UtilitiesNorthland rate study recommends:Combination of Bonding or other Cash proceeds for 2022 projectsRate adjustments, and infrastructure fee to pay for maintenance and improvements to aging infrastructure:Water 10% Sewer 4%Street Lighting 5% Storm Drainage/Water Quality 10%AE2S Survey –Eagan has the 4thlowest rates out of 27 metro communities5
Policy Questions ‐UtilitiesAre proposed rate increases acceptable?Is the City Council supportive of the proposed 2022 Public Utility Budgets?6
COVID has had a significant impact on the Recreation FacilitiesNew pay plan proposed to attract and retain quality staffEstimated impactArena ‐$38,000Cascade Bay ‐$46,000Community Center ‐$39,000Fees and chargesArena ‐$5 increase to prime and off‐peak hoursCascade Bay ‐$1 increase to admissions and $10 to season passesECC –increases to gym rentals and Blast birthday partiesRecreation Facilities7
Recreation FacilitiesLong‐standing practice to set aside money each year to fund replacement of capital items at the recreation facilitiesRevenues in 2022 are not sufficient to fund R&R set‐asidesStaff recommends the 2022 R&R set‐aside be funded2022 capital R&R set‐aside needs:Civic Arena $ 120,000Cascade Bay 90,000Community Center 175,000Total $ 385,0008
Funding Solutions9
Policy Questions –Recreation FacilitiesIs the City Council supportive of the proposed 2022 Recreation Facilities Budgets?Is the level of ARPA dollars budgeted considered acceptable? 10
ETVFunded by combination of PEG and cable franchise feesBudget is mostly status quoFranchise Fee Funding is adequate in 2022. 2023 and ongoing years may require additional funding in order to maintain positive cash flow. 11
Tree Mitigation(EAB)2022 is third year of 7‐year program to mitigate EABExisting tree mitigation revenues appear sufficient to fund several years. Future revenues are sporadic and uncertain and will be monitored for appropriate level of fundingStaff will continue to monitor progress on EAB 12
Policy Questions –ETV, Tree MitigationDoes the Council have any concerns about 2022 budgets for either ETV or Tree Mitigation funds?Is the use of ARPA funds for technology improvements to Eagan Room and City Council Chambers acceptable?13