11/16/2021 - City Council RegularMemo
To:
From:
Date:
Subject:
Honorable Mayor and City Council Members
City Administrator Osberg
November 12, 2021
Agenda Information for November 16, 2021 City Council
Meeting
ADOPT AGENDA
After approval is given to the November 16, 2021 City Council agenda, the following
items are in order for consideration.
AGENDA
EAGAN CITY COUNCIL
EAGAN MUNICIPAL CENTER BUILDING
November 16, 2021
6:30 P.M.
I. ROLL CALL AND PLEDGE OF ALLEGIANCE
II. ADOPT AGENDA
III. RECOGNITIONS AND PRESENTATIONS
IV. CONSENT AGENDA (Consent items are acted on with one motion unless a request is made for
an item to be pulled for discussion)
A. APPROVE MINUTES
B. PERSONNEL ITEMS
C. APPROVE Check Registers
D. APPROVE Contracts
E. APPROVE the 2022 Community Waste Abatement Grant Agreement between Dakota Valley
Recycling and Dakota County
F. SCHEDULE Special City Council Meeting for Tuesday January 25, 2022, at 5:30 PM
G. APPROVE Final Payment, Contract 21-02, 2021 Trail & Parking Lot Improvements
H. APPROVE Joint Powers Agreement with Dakota County Soil and Water Conservation District for
Technical Services
I. APPROVE Amended Joint Powers Agreement with Eagan-Inver Grove Heights Watershed
Management Organization for Board of Water and Soil Resources Watershed-Based Funding
Grant Projects
J. AMEND 2022-2026 Capital Improvement Plan, Lone Oak Road (CSAH 26) Roadway Lane
Conversion Study, County Project 26-66
K. APPROVE Joint Powers Agreement with Dakota County Transportation Department, Diffley
Road (CSAH 30)/ Rahn Road Roundabout Street Lights (Project 1476)
L. APPROVE Water Meter Surcharge Rebate
M. RECEIVE Petition to Vacate Public Drainage & Utility Easement, Lots 1 & 2, Block 2 Boulder
Lakes and Easement Document No. 927520, and Schedule Public Hearing for December 21,
2021
N. APPROVE Agreement between the City of Eagan as the Fiscal Agent for the Dakota County Drug
Task Force and the Organized Crime Drug Enforcement Task Forces
O. SCHEDULE Public Hearing for Tuesday, December 7, 2021, to consider the 2022 Fee Schedule
P. ADOPT the 2021 General Records Retention Schedule for Cities and Appoint the City Clerk to
execute subsequent versions of the General Records Retention Schedule for Cities as it is
updated periodically
V. PUBLIC HEARINGS
VI. OLD BUSINESS
VII. NEW BUSINESS
VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
IX. ECONOMIC DEVELOPMENT AUTHORITY
continued on following
X. ADMINISTRATIVE AGENDA
A. City Attorney
B. City Council Comments
C. City Administrator
D. Director of Public Works
E. Director of Community Development
XI. VISITORS TO BE HEARD (for those persons not on the agenda)
XII. ADJOURNMENT
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
The following items referred to as consent items require one (1) motion by the City Council.
If the City Council wishes to discuss any of the items in further detail, those items should be
removed from the Consent Agenda and placed under Old or New Business unless the
discussion required is brief.
A. Approve Minutes
Action To Be Considered:
To approve the minutes of October 26, 2021 Special City Council Meeting and November 1,
2021 Regular City Council Meeting.
Attachments: (1)
CA-1 October 26, 2021 Special City Council Minutes
CA-2 November 1, 2021 City Council Minutes
MINUTES OF A SPECIAL MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
A Special Meeting of the Eagan City Council was held on Tuesday, October 26, 2021, at 5:30 p.m. in the
Training Room. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also
present, City Administrator Dave Osberg and Human Resources Director Jesse Swenson.
I. ROLL CALL AND ADOPTION OF THE AGENDA
Councilmember Fields moved, Councilmember Hansen seconded a motion to adopt the agenda as
presented. Aye: 5 Nay: 0
II. VISITORS TO BE HEARD
There were no visitors to be heard.
III. CITY ADMINISTRATOR RECRUITMENT AND HIRING PROCESS
There was a discussion of the City Administrator recruitment and hiring process. The Council provided
direction to Staff on the process and schedule for the City Administrator recruitment and hiring process.
IV. OTHER BUSINESS
There was no other business.
V. ADJOURMENT
Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn the meeting at
6:20 p.m. Aye: 5 Nay: 0
______
Date
______
Mayor
_______
City Clerk
MINUTES OF A REGULAR MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
NOVEMBER 1, 2021
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, Bakken, Hansen, and Supina.
A regular Eagan City Council meeting was held on Tuesday, November 1, 2021, at 6:30 p.m. Present
were Mayor Maguire, Councilmembers Fields, Bakken, Hansen, and Supina. Also present: City
Administrator Osberg, Assistant City Administrator Miller, City Planner Schultz, Public Works Director
Matthys, City Attorney Bauer, Police Lieutenant Collins, Parks and Recreation Director Pimental,
Finance Director Feldman, and Community Development Director Hutmacher.
I. ADOPT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye: 5 Nay: 0.
II. RECOGNITIONS AND PRESENTATIONS
There were no Recognitions or Presentations.
III. CONSENT AGENDA
Councilmember Supina moved, Councilmember Bakken seconded a motion to approve the consent
agenda as presented. Aye: 5 Nay: 0.
A.It was recommended to approve the October 19, 2021, City Council minutes as presented or
modified.
B.Personnel Items:
1.It was recommended to authorize the recruitment for the position of City Administrator.
2.It was recommended to approve the hiring of Emilie Breit for the position of part‐time
Clerical Technician in the Police Department.
3.It was recommended to approve the hiring of the following part‐time recurring and seasonal
employees:
Betsy Ukes Preschool Teacher
Eric Bonley Recreation Program Assistant
Leslie Perrine Recreation Program Assistant
Michael Meffert Recreation Program Specialist
Suzy Juaire Bersie Utility Maintenance Worker
C.It was recommended to ratify the check registers dated October 15, 2021, and October 22, 2021, as
presented.
D.It was recommended to approve the following ordinary and customary contracts:
1. 2022 Police Liaison Services Agreement
2.Master Treasury Management Service Agreement
3.Contract #21‐26 for the installation of public sculpture entitled “Family of Man” in the City
Hall lobby/entryway
E. It was recommended to approve a resolution authorizing participation in the National Opioid
Settlement Agreements and authorizing the City Attorney to execute the necessary documents to
allow participation.
F. It was recommended to approve a resolution to accept a donation from Maureen Kucera‐Walsh for
a memorial bench at Central Park.
G. It was recommended to approve a Final Subdivision (Town Centre 70 Twenty Third Addition) to
create two lots upon approximately 6.8 acres located at 1276 Town Centre Drive.
H. It was recommended to approve Change Order No. 1 for Contract 21‐06 (Automated Metering
Infrastructure, Water Meter Reading Radio Installation) and authorize the Mayor and City Clerk to
execute all related documents.
I. It was recommended to receive the bid for Contract 21‐29 (Sanitary Trunk Line Inspection) and
award a contract to RedZone Robotics, Inc. in the amount of $99,785.00 and authorize the Mayor
and City Clerk to execute all related documents.
J. It was recommended to appoint Redpath and Company as the auditor of the City’s annual financial
statements and approve the Engagement contract to perform audit services for the fiscal year 2021.
IV. PUBLIC HEARINGS
VARIANCE – Brian Eaton/Property Owner – A Variance of 5 feet to the required 10‐foot side yard
setback for principal structure located at 4570 Oak Pond Road
City Administrator Osberg introduced the item before City Planner Mike Schultz gave a presentation on
the application. The applicant was also present to answer questions from the Mayor and Council.
Mayor Maguire opened the public hearing. There being no public comment concerning the variance
request, he turned the discussion back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing
and approve the variance of 5 feet to the required 10‐foot side yard setback for principal structure
located at 4570 Oak Pond Road subject to the conditions listed in the staff report. Aye: 5 Nay: 0. Motion
carried.
VACATION of Public Drainage and Utility Easements – Lot 2, Block 1 Pfeifer Addition (4570 Oak Pond
Road)
Public Works Director Matthys gave a presentation on the item.
Mayor Maguire opened the public hearing. There being no public comment, he turned the discussion
back to the Council.
Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing
and approve the vacation of public drainage and utility easements on Lot 2, Block 1 Pfeifer Addition
(4570 Oak Pond Road). Aye: 5 Nay: 0. Motion carried.
APPROVE Final Assessments for the Following Projects:
Project 1410‐ Oakview Center, Project 1411‐ Advantage Lane, Project 1412‐ Letendre 1st,
Project 1413‐ Johnny Cake Ridge Road, Project 1414‐ Oakbrooke Addition, and
Project 1415‐ Canterbury Forest/Wedgwood 1st Addition
Public Works Director Matthys presented the assessment rolls and provided a summary of the City’s
assessment financing options.
Mayor Maguire opened the public hearing and invited members of the public to come forward with
comments.
Ross Bitner, 938 Waterford Drive, requested that Projects 1414 and 1415 be placed on pause due to
concerns with the assessment policy.
Administrator Osberg advised the Council that there are two items at hand, one is a review of the City’s
Special Assessment Policy, the other is the approval of the assessment rolls for the projects. A review of
the City’s Special Assessment Policy would delay certification of the projects and could result in the City
being responsible for financing portions of the projects until 2023.
The Council advised staff to follow up with Mr. Bitner and include a discussion of the Special Assessment
Policy at the next Public Works Committee meeting.
Hearing no further comment, Mayor Maguire turned the discussion back to the Council.
Councilmember Supina moved, Councilmember Fields seconded a motion to close the public hearing
and approve the final assessments for the following projects: 1410‐ Oakview Center, 1411‐ Advantage
Lane, 1412‐ Letendre 1st, 1413‐ Johnny Cake Ridge Road, 1414‐ Oakbrooke Addition, and 1415‐
Canterbury Forest/Wedgewood 1st Addition and authorize certification to Dakota County. Aye: 5 Nay: 0.
Motion carried.
V. OLD BUSINESS
There was no old business to discuss.
VI. NEW BUSINESS
COMPREHENSIVE GUIDE PLAN AMENDMENT, PLANNED DEVELOPMENT AMENDMENT AND
PRELIMINARY SUBDIVISION– Park Center 8th Addition
City Administrator Osberg introduced the item noting the action before Council involves a Comprehensive
Guide Plan Amendment to change the land use designation from RC (Retail Commercial) to HD (High
Density), a Planned Development Amendment to allow for a four story 85‐unit apartment building upon
approximately 1.7 acres, and a Preliminary Subdivision to create two (2) lots upon approximately 8.4 acres
located at 2055 Cliff Road.
City Planner Schultz provided a site map and presentation of the proposal. Schultz highlighted the proposed
deviations requested by the applicant.
The applicant was also present and gave a short presentation.
Councilmember Bakken questioned the methodology of the study the consultant presented to illustrate the
economic benefits that would be attributed to the project. Nick Dragisich, with Baker Tilly, provided a
rebuttal to the methodology used in the study.
Councilmember Supina asked if the proposal is consistent with the vision that was part of the Cliff Road
Commons Special Area Plan. City Planner Schultz affirmed that staff believe the proposal is consistent with
the comprehensive plan.
Mayor Maguire stated the investment in an apartment on this site would add a higher degree of property
tax base to produce revenue for the City than a commercial development.
Councilmember Hansen stated the proposal would add to the housing inventory and encourage walking
versus driving in the vicinity.
Councilmember Fields expressed concern over the proposal at this time due to concerns with parking and
traffic.
Mayor Maguire asked staff to provide clarification on grounds for denying the proposal, given the existing
Special Area Plan Guide. City Attorney Bauer explained that there could be reasons to deny based on
characteristics unique to sites within the area.
Councilmember Bakken moved and Councilmember Supina seconded to implement a Comprehensive
Guide Plan Amendment to change the land use designation from Retail Commercial to High Density on
approximately 1.66 acres in the northeast portion of property located at 2055 Cliff Road. Aye: 3 (Maguire,
Hansen, Supina) Nay: 2 (Bakken and Fields). Motion failed (minimum four votes).
Mayor Maguire, and Councilmembers Hansen and Supina voted in favor of the motion. Councilmembers
Bakken and Fields voted against. Because at least four votes are needed for a comprehensive guide plan
amendment, the motion failed.
City Attorney Bauer explained a vote was needed to implement findings of fact. If this motion failed,
Councilmembers Bakken and Fields would need to provide the applicant with their reasons for denial, in
writing.
Councilmember Bakken moved and Councilmember Fields seconded to direct preparation of finding of facts
for denial to change the land use designation from Retail Commercial to High Density on approximately 1.66
acres in the northeast portion of property located at 2055 Cliff Road.
City Attorney Bauer explained the procedure. Three votes are required for approval of the motion. If
approved, the City Attorney’s office would draft the findings of fact to be adopted by Council at a later
meeting based on the reasons were stated on record. If the motion failed, City Attorney Bauer stated that
the Council meeting must be paused to allow staff to work with Councilmembers Bakken and Fields to
prepare a written list of reasons for denial to provide to the applicant.
Aye: 2 (Fields and Bakken), Nay: 3 (Maguire, Hansen, Supina). The motion failed.
Mayor Maguire called for a recess.
After the recess, Mayor Maguire stated that City Attorney Bauer had met with Councilmembers Fields and
Bakken to write a list of reasons for denial. Councilmember Bakken distributed the list to the applicant.
The reasons for denying the implementation of the Plan Amendment are as follows:
1. The Comprehensive Guide Special Area does not support high‐density residential at this site.
2. The Special Area was intended to focus on redevelopment of the MnDOT driver testing and radio
station sites.
3. The proposed building is too large for the site.
4. Too many deviations are proposed for the building (lot area, underground parking, parking stall
width, parking and building setbacks, and building coverage).
5. Parking on the site remains a concern.
6. The policy of converting existing parking lots to residential development is a concern.
7. The methodology and conclusions of the fiscal impact study are questionable and not convincing.
City Attorney Bauer explained that because the Guide Plan Amendment failed, the next action item would
not be possible but requested that the Council vote on the Planned Development Amendment.
Alternatively, the applicant could withdraw this request. Bauer added that the subdivision request could still
be acted upon if the applicant wished to continue with that request but asked that the Council move the
item to a later meeting to allow staff to review conditions. This would ensure that the conditions are
applicable based on how the site was initially planned.
The applicant requested that the Planned Development Amendment request be withdrawn, and that the
subdivision request be tabled.
Councilmember Bakken moved and Councilmember Fields seconded to table the Preliminary Subdivision
item indefinitely until such time as staff and the developer mutually agree. Aye: 5, Nay: 0. The motion
carried.
Final Planned Development – Viking Lakes Residential Phase 2
City Administrator Osberg introduced the item noting the action before the Council was to approve a Final
Planned Development for two apartment buildings with approximately 226 units located on Lots 2 & 4 Block
1, Viking Lakes 4th Addition.
City Planner Schultz provided a site map and a brief presentation.
The applicant was present and thanked the Council and staff for their time.
Mayor Maguire called for members of the public to comment on the proposal. Hearing none, Mayor
Maguire returned the discussion to Council for a motion.
Councilmember Fields moved and Councilmember Bakken seconded to approve a Final Planned
Development for Viking Lakes Residential Phase II consisting of two four‐story residential apartment
buildings and 226 dwelling unit upon property legally described as Lots 2 and 4, Viking Lakes 4th Addition,
subject to the conditions listed in the staff report. Aye: 5, Nay: 0. Motion carried.
VII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
There were no Legislative/Intergovernmental affairs items.
VIII. ECONOMIC DEVELOPMENT AUTHORITY
There were no EDA items.
IX. ADMINISTRATIVE AGENDA
There were no items for the Administrative Agenda.
X. VISITORS TO BE HEARD
There were no visitors to be heard.
XI. ADJOURNMENT
Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn the meeting at
9:13 p.m. Aye: 5, Nay: 0.
______
Date
______
Mayor
_______
City Clerk
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
B. Personnel Items
ITEM 1.
Action to be Considered:
Approve the hiring of Arthur Quinones for the position of Police Cadet.
ITEM 2.
Action to be Considered:
Approve the hiring of Liam O’Shea for the position of Police Cadet.
ITEM 3.
Action to be Considered:
Approve the hiring of the following part-time recurring and seasonal employees:
Samantha Grey Guest Services Representative
Erin Gustafson Guest Services Representative
Corey Gallagher Rink Attendant
Mary Forester Rink Attendant
Alex Prentice Rink Attendant
Derek Vergin Rink Attendant
Zachary Wollak Rink Attendant
Andrew Woods Rink Attendant
ITEM 4.
Action to be Considered:
Approve the City Administrator recruitment position profile.
Facts:
➢ Council previously authorized recruitment for the position of City Administrator.
➢ The position will be posted for recruitment starting November 17, 2021.
Attachments: (1)
CB-1 City Administrator Position Profile
NOW HIRING
City Administrator
JOIN TEAM EAGAN
The City of Eagan is seeking an inclusive, innovative,
and responsible leader for the position of City
Administrator. You will be the chief administrative
officer of the City and responsible for the proper
administration of all affairs of the city, including
providing leadership to City staff and helping the
organization attain its goals and objectives.
THE POSITION
Primary Responsibilities Include:
Directs, plans, and implements policies, objectives, and
activities of the City to ensure effective and efficient
operations, high productivity, and a positive image.
Analyzes City operations and evaluates performance of the
organization and staff in meeting objectives; determines
areas of potential cost reduction, program improvement, or
policy change; determines the needs of the City and
recommends priorities for proposed programs and projects.
Confers with the Mayor and members of the City Council as
needed to discuss issues and resolve problems, meets with
residents and resident groups to exchange information and
review current or proposed programs and projects, while
also coordinating activities, projects, and programs that are
proposed from members of the municipal staff.
Reviews and edits reports and statements prepared for the
attention of the City Council and/or various committees and
commissions; makes recommendations and provides overall
guidance to departments directors and managers.
Coordinates the City’s budget activities in order to fund
operations, maximize investments, and increase efficiency.
Develops appropriate organization structure to meet
community needs; manages and assigns responsibilities to
department directors; and develops leadership capacity.
Fosters and demonstrates teamwork, collaboration, and
transparent communications.
Works in partnership with colleagues, especially with peers in
Dakota County on projects that are County-wide in nature.
Represents the City at various local, regional, and state
conferences and events.
Makes recommendations to the City Council regarding the
hiring and dismissal of employees, and presents collective
bargaining proposals to the City Council.
Other projects and duties as directed by the City Council.
THE POSITION
Current Projects:
Race, Equity, & Inclusion
Building on work that has already been done, the City
expects to begin working with a consultant to review these
issues both internally and externally in the Eagan community.
Focus areas include City services, programs, policies,
budgetary decisions, not only throughout the entire City of
Eagan organization, but throughout the entire external
community of Eagan. Future action steps will be identified to
reflect the needs of the historical under-represented
communities of color.
Sustainability Efforts
The City is in the process of implementing franchise fees to
support the ongoing sustainability efforts.
ARPA Funds
The City Administrator would help guide the use of funds
with guidance from the City Council, helping support
recovery and economic stability moving out of the COVID-19
pandemic.
Continue with Long Range Planning for Park Facilities
Taking stock of the current amenities and planning for future
demands, how can the City best allocate resources to
promote active lifestyles and access to recreation amenities
in the next 20-30 years?
Maintain Positive Employee Culture
Our most valuable resource is our people. The City
Administrator plays a key role in affirming and maintaining
the positive culture of the organization.
Continue to Foster Senior Management Team
The City is in a period of growth and transition, with a
majority of department heads recently new to their roles
within the last several years.
Continue to Support Strong Fiscal Management and
Budgeting
The City is proud of its AAA bond rating and strong
commercial and residential tax bases. The two-year budget
cycle allows leadership to plan ahead for expenses and
provide services in a responsive manner.
ABOUT EAGAN
EAGAN BY THE NUMBERS
City Staff
Full-Time 300
Seasonal 400
Number of
Households
28K
Total Population
69K
Area in Square Miles
33.5
Median
Home Value
$301,179
Median
Resident Age
38.5
Median Household
Income
$94K
In 2016, the City adopted a 20-year vision called Eagan Forward. The effort was
initiated by the City to create an inclusive, candid process to give Eagan an
opportunity to address its challenges, engage new leaders, assess the trends impacting
the region, and identify a new vision for current and future residents. Residents and
those who work in Eagan offered thousands of ideas.
Community study groups, the City Council, and City staff worked
in partnership to determine how to make the vision a reality for
Eagan’s future. The updated Comprehensive Guide Plan includes
many suggestions from Eagan Forward. Likewise, as a team of
employees, we are embracing the vision of Eagan Forward: Make
Eagan America’s Best Place to Live. We are focusing on the
following strategies to achieve that vision:
THE IDEAL CANDIDATE
EAGAN FORWARD
Eagan is a place for all
people
Eagan is a destination
community
Eagan has an updated
brand
Eagan is a healthy city Eagan is creative and
innovative
Eagan uses residents to
put the plan to work
Eagan’s next City Administrator is a highly competent and
organized leader who will lead a team of committed
professionals striving to make the City of Eagan a great
place to live, work, and play. They will have a passion for
local government service and will have the ability to foster
a collaborative and innovative culture. The City
Administrator will be able to identify emerging trends and
be a champion for initiatives that promote the community.
Eagan is a Council-Administrator form of government with the City Administrator
reporting to the five-member City Council consisting of the Mayor and four Council
Members who are elected at-large.
THE ORGANIZATION
Residents of
Eagan
Communications
/Engagement
Mayor and City
Council
City
Administrator Legal
Public SafetyGeneral
Government
Public
Service
Public Works
Parks and
Recreation
Administrative
Services
Community
Development
Finance
Police
Fire
Home to more than 68,000 people, Eagan is conveniently located near both
Minneapolis and St. Paul. The community has a strong tax base and is home to nearly
3,000 thriving businesses, including major corporations like Thomson Reuters,
Ecolab, Blue Cross Blue Shield, Prime Therapeutics, and the Minnesota Vikings.
THE COMMUNITY
Eagan also prides itself on exceptional customer service. We
place a high value on responsiveness to community needs
within established fiscal parameters. Regarded as a great place
to live, work and play, the City enjoys a stable workforce with
experienced and professional staff.
The City operates under a Council-Administrator form of government, employing
nearly 300 regular full-time employees, and up to 400 seasonal and part-time
employees. Eagan is proud of its AAA bond rating from both Standards and Poors,
and Moody’s.
Eagan is a thriving, global community that boasts one of the largest
working and living populations in the state. Eagan is more diverse
today than ever before in our history. Nearly one in three people who
call Eagan home are black, indigenous, or people of color. The City of Eagan is
committed to building a racially equitable and inclusive community.
Eagan has an exceptional quality of life, with 350 lakes and ponds and 58 parks.
Eagan offers 162 miles of trails and over 1,300 acres of parkland. Among the many
wonderful amenities includes the popular Cascade Bay Waterpark, Eagan Civic Arena,
and Eagan Community Center. Eagan’s residents enjoy many fantastic community
events year-round.
Sunday, December 19
Deadline for submission of
resume and cover letter
Early January
Virtual Video Interviews
Week of January 10
2nd Round Interviews
January 25
City Council Interviews
Mid February
New City Administrator
Approved by City Council
Mid March
New City Administrator
Starts
To apply for the position, please visit the City
website at: cityofeagan.com/jobs. You will need to
submit one document with a resume, cover letter,
and three professional references included.
Direct questions about the position to Jesse
Swenson, Human Resources Manager, at
651.675.5002 or jswenson@cityofeagan.com.
The City of Eagan is an equal opportunity employer.
TIMETABLE TO APPLY
COMPENSATION
The starting salary for the city administrator is
$177,243 - $186,720 DOQ.
The City of Eagan has a waiver from the State of
Minnesota salary cap requirements for this position
and full compensation range extends to $225,000.
Compensation above the 2022 salary cap may be
provided as paid time off (PTO).
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
C. Ratify Check Registers
Action To Be Considered:
To ratify the check registers dated October 29, and November 5, 2021, as presented.
Attachments: (2)
CC-1 Check register dated October 29, 2021
CC-2 Check register dated November 5, 2021
10/28/2021City of Eagan 16:11:48R55CKR2 LOGIS102V
1Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021--
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222894 10/29/2021 143876 10,000 LAKES AQUACULTURE INC.
2,445.00 FISHERIES STOCKING 338957 5259 6520.622710/27/2021 Recreation Equipment/Supplies Basin Mgmt-Aeration
2,445.00
222895 10/29/2021 114960 A-1 STRIPES, INC.
750.00 LOT STRIPING 338958 24422 3125.656510/27/2021 Seal Coating-Streets/Trails Trail/Walkway/Lot Maintenance
750.00
222896 10/29/2021 142634 ADVANTAGE SIGNS & GRAPHICS INC.
143.15 BIKE PARK SIGN 338959 00043994 3110.625710/27/2021 Signs & Striping Material Signage
143.15
222897 10/29/2021 159503 ALAMPALLY, LAKSHMANKUMAR
122.18 16580 OVRPMNT 3413 CHESTNUT LN 338960 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
122.18
222898 10/29/2021 148129 AMAZON
1,301.40 EMERGENCY THERMOSTATIC VALVE 338837 947633444659 3304.622310/29/2021 Building/Cleaning Supplies Bldg/Facilities Maintenance
29.27 SOAP DISPENSERS 338838 433739755869 1221.622010/29/2021 Operating Supplies - General Administration-Fire
29.99 GAS FIREPIT TABLE COVER 338839 457645864878 3207.662010/29/2021 Buildings Irrigation
36.49 WIRELESS KEYBOARD 338840 459594885667 1221.667010/29/2021 Other Equipment Administration-Fire
251.98 UNIT 348 338841 457649387698 9001.141510/29/2021 Inventory - Parts General Fund
246.88 UNIT 348 338842 457793734795 9001.141510/29/2021 Inventory - Parts General Fund
47.50 FORENSIC LAB OFFICE EQUIP 338843 577387589844 1105.623210/29/2021 Small Equipment Repair Parts Investigation/Crime Prevention
89.74 STORAGE CONTAINERS 338844 956574755688 0301.621010/29/2021 Office Supplies IT-Gen & Admn
42.66 NOTEBOOK/PEN 338845 959883647735 6501.622010/29/2021 Operating Supplies - General G/A - Water Quality
213.98 PRIVACY SCREENS-RETURNED 338846 437689655399 0401.621010/29/2021 Office Supplies General & Admn-City Clerk
28.52 PAPER TOWELS/FACE MASKS 338847 574887486983 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
43.99 FORENSIC LAB EQUIP 338848 774694388548 1105.623210/29/2021 Small Equipment Repair Parts Investigation/Crime Prevention
19.79 CONSTRUCTION PAPERJ 338849 877836587569 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
32.26 HANDHELD SPRAYER 338850 445767933653 6501.624010/29/2021 Small Tools G/A - Water Quality
26.54 NOTEBOOK/AC ADAPTER 338851 447936986834 1105.621010/29/2021 Office Supplies Investigation/Crime Prevention
91.32 DOORSTOPPER/HEAD PHONE JACK 338852 584558539379 6801.622010/29/2021 Operating Supplies - General General & Administrative
11.85 DUCK TAPE 338853 468359798334 6101.621010/29/2021 Office Supplies Water -Administration
61.00 PAPER 338854 673438365757 6101.621010/29/2021 Office Supplies Water -Administration
38.39 COFFEE 338855 739574589557 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
10.44 CARD ADAPTER 338856 948976786453 3201.622010/29/2021 Operating Supplies - General Administrative/General
27.54 SUPPLIES 338857 436958388534 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
772.28- RETURN 338858 636884593667 3304.622310/29/2021 Building/Cleaning Supplies Bldg/Facilities Maintenance
24.60 MISC CABLE 338859 793545697784 1105.623210/29/2021 Small Equipment Repair Parts Investigation/Crime Prevention
19.58 DESKTOP MICROPHONE 338860 433868795595 1221.667010/29/2021 Other Equipment Administration-Fire
11-1-2021
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222898 10/29/2021 148129 AMAZON Continued...
278.92 TACTICAL BAGS 338861 463469844953 1153.622610/29/2021 Public Safety Supplies Civil Disturbance Management
48.95 KEYBOARD/MOUSE 338862 563743346339 0201.666010/29/2021 Office Furnishings & Equipment General & Admn-Admn
21.97 SLING SWIVEL MOUNT 338863 598896558987 1153.622610/29/2021 Public Safety Supplies Civil Disturbance Management
63.17 TRAILER WIRING HARNESS 338864 447445575967 6501.668010/29/2021 Mobile Equipment G/A - Water Quality
64.90 PICTURE FRAMES 338865 934455954985 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
34.49 PICTURE FRAMES 338865 934455954985 3001.622710/29/2021 Recreation Equipment/Supplies General/Admn-Recreation
25.99 CELL PHONE CASE-BT 338866 996673697853 2401.623410/29/2021 Field/Other Equipment Repair Gen/Adm-Central Services
245.98 TOOLS 338867 756674467987 6128.624010/29/2021 Small Tools CMMS - Utilities
34.70 PAINT MARKING WANDS 338868 434455938363 2201.622010/29/2021 Operating Supplies - General Gen/Adm-Streets
59.96 IPHONE CASES/LAMINATE SHEETS 338869 434896668538 6128.621010/29/2021 Office Supplies CMMS - Utilities
12.02 COMPUTER FORENSICS MISC PARTS 338870 534458348359 1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
64.95 IPHONE HOLSTER 338871 758944847537 1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
369.00 IPAD 338872 789464743646 9701.664010/29/2021 Machinery/Equipment PEG-eligible
29.97 RIVETS 338873 976736386433 6232.623110/29/2021 Mobile Equipment Repair Parts Equipment Maintenance/Repair
66.28 CABLES 338874 435363469346 6128.621010/29/2021 Office Supplies CMMS - Utilities
213.98-PRIVACY SCREENS-RETURNED 338875 859737837484 0401.621010/29/2021 Office Supplies General & Admn-City Clerk
99.90 CELL PHONE CASES 338876 868966335364 6128.621010/29/2021 Office Supplies CMMS - Utilities
55.96 CHARGER CABLES 338877 474996538959 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
16.88 TAPE 338878 648757389763 3001.621010/29/2021 Office Supplies General/Admn-Recreation
11.39 FACE MASKS 338879 456597645937 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
38.97 SUPPLIES 338880 456843333646 6501.622010/29/2021 Operating Supplies - General G/A - Water Quality
48.20 COFFEE 338881 474754959884 0201.621010/29/2021 Office Supplies General & Admn-Admn
25.99 SCREEN PROTECTOR 338882 637339969438 2401.623410/29/2021 Field/Other Equipment Repair Gen/Adm-Central Services
20.98 HOSE 338883 436678739748 3106.622310/29/2021 Building/Cleaning Supplies Structure Care & Maintenance
93.98 PICTURE FRAMES 338884 446546855674 0201.631010/29/2021 Professional Services-General General & Admn-Admn
124.06 HAND CLEANER 338885 469633483334 3106.622310/29/2021 Building/Cleaning Supplies Structure Care & Maintenance
399.20 SHELVING 338886 695885588456 3130.622310/29/2021 Building/Cleaning Supplies Recreation Program Support
1,301.40-EMERGENCY THERMOSTATIC VALVE 338887 875366478783 3304.622310/29/2021 Building/Cleaning Supplies Bldg/Facilities Maintenance
97.00 HATS 338888 434794463387 2201.622210/29/2021 Medical/Rescue/Safety Supplies Gen/Adm-Streets
120.04 SUPPLIES 338889 468937989649 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
45.90 SUPPLIES 338890 489378889845 3095.622710/29/2021 Recreation Equipment/Supplies Art House MRAC Grant
159.26 SUPPLIES 338891 534667797634 3071.622710/29/2021 Recreation Equipment/Supplies MN State Arts Board
45.90 PAINT 338892 663743993766 3095.622710/29/2021 Recreation Equipment/Supplies Art House MRAC Grant
340.10 MONITOR/CABLES 338893 856568569874 0301.666010/29/2021 Office Furnishings & Equipment IT-Gen & Admn
37.71 SUPPLIES 338894 947439397648 3095.622710/29/2021 Recreation Equipment/Supplies Art House MRAC Grant
23.30 SUPPLIES 338895 498855347586 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
46.09 SUPPLIES 338895 498855347586 0801.621010/29/2021 Office Supplies General & Admn-Protective Insp
28.99 GRILL COVER 338896 458974349538 6501.622010/29/2021 Operating Supplies - General G/A - Water Quality
228.92 SUPPLIES 338897 579739758546 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222898 10/29/2021 148129 AMAZON Continued...
46.33 COFFEE 338898 639464949387 0201.621010/29/2021 Office Supplies General & Admn-Admn
26.98-RETURN 338899 888849748595 6501.622010/29/2021 Operating Supplies - General G/A - Water Quality
1,203.60 ACTUATOR 338900 697566445654 6501.668010/29/2021 Mobile Equipment G/A - Water Quality
45.98 UNIT 380 338901 749775344684 6501.668010/29/2021 Mobile Equipment G/A - Water Quality
17.73 DRY ERASE MARKERS 338902 894554347334 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
492.84 PAINT 338903 895373398357 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
399.40 N95'S 338904 985747669748 1118.622010/29/2021 Operating Supplies - General Emergency management
52.31 SUPPLIES 338905 433997498945 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
24.58 HALLOWEEN SUPPLIES 338906 779375895445 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
90.59 MONITOR MOUNTS 338907 637983688984 1107.621210/29/2021 Office Small Equipment Support Services
27.97 GEAR/EQUIP 338908 574578473589 1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
177.81 INVENTORY 338909 778598394397 9001.141510/29/2021 Inventory - Parts General Fund
14.78 PAPER 338910 435785759598 6101.621010/29/2021 Office Supplies Water -Administration
512.95 SET UPS FOR UNIT 331 338911 443868686338 3531.668010/29/2021 Mobile Equipment Equip Rev Fd-Dept 31
25.68 PENS 338912 465997785688 0801.621010/29/2021 Office Supplies General & Admn-Protective Insp
25.68 PENS 338912 465997785688 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
324.60 PINTLE HITCHES PART EA48231 338913 496637663687 9001.141510/29/2021 Inventory - Parts General Fund
16.48 STAMP INK 338914 539574364579 0501.621010/29/2021 Office Supplies General & Admn-Finance
14.74 STAMPS/PADS 338915 549758537769 0201.621010/29/2021 Office Supplies General & Admn-Admn
14.74 STAMPS/PADS 338915 549758537769 0501.621010/29/2021 Office Supplies General & Admn-Finance
14.74 STAMPS/PADS 338915 549758537769 3001.621010/29/2021 Office Supplies General/Admn-Recreation
124.99 CAR LAPTOP MOUNT 338916 776468988794 0801.621010/29/2021 Office Supplies General & Admn-Protective Insp
31.98 HANGING GHOSTS 338917 449987784479 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
34.32 STAPLES/TAPE 338918 454773534468 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
35.97 HITCH PINS 338919 735399535384 3127.623110/29/2021 Mobile Equipment Repair Parts Equipment Maintenance/Repair
41.61 TOOL 338920 759757453775 0301.621010/29/2021 Office Supplies IT-Gen & Admn
45.05 CARD STOCK 338921 776794439377 6101.621010/29/2021 Office Supplies Water -Administration
47.97 HALLOWEEN SUPPLIES 338922 548999495379 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
65.24 CARDSTOCK/SCISSORS 338923 689836598397 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
162.30 PINTLE HITCHES PART EA48231 338924 634538755976 9001.141510/29/2021 Inventory - Parts General Fund
12.99 USB SPLITTER 338925 433495356467 0501.621210/29/2021 Office Small Equipment General & Admn-Finance
12.99 USB SPLITTER 338925 433495356467 0401.621210/29/2021 Office Small Equipment General & Admn-City Clerk
50.97 MODELING CLAY 338926 447984384348 3059.622710/29/2021 Recreation Equipment/Supplies Summer in the Park
189.46 PPE 338927 456763775765 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
571.13 SUPPLIES 338928 497587786353 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
392.00 PPE 338929 644449835834 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
13.96 STICKER PAPER 338930 739449476399 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
42.48 SALLY PORT REMOTES 338931 897887978646 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
31.00 COFFEE POT 338932 596459798587 1107.621210/29/2021 Office Small Equipment Support Services
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222898 10/29/2021 148129 AMAZON Continued...
255.75 COFFEE MAKER 338933 888643837656 1107.621210/29/2021 Office Small Equipment Support Services
208.92 HEADSET/MOUSE/WALL CLOCK 338934 747456696768 1221.621010/29/2021 Office Supplies Administration-Fire
3.85 PENS 338935 879667597554 1107.621010/29/2021 Office Supplies Support Services
39.99 UNIT 1112 338936 469555597763 3511.668010/29/2021 Mobile Equipment Equip Rev Fd-Dept 11
99.55 BRUSHES/CROCKPOT/SURGE PROTECT 338937 568687443558 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
21.87 CARBERATOR 338938 899775799676 2427.623110/29/2021 Mobile Equipment Repair Parts Operations Support-EAB
15.98 ADAPTER 338939 463995934739 6128.621010/29/2021 Office Supplies CMMS - Utilities
168.66 UNIT 231 338940 556989798964 9001.141510/29/2021 Inventory - Parts General Fund
47.96 CABLES 338941 658699335866 6801.622010/29/2021 Operating Supplies - General General & Administrative
59.98 CARWASH BUCKET BRACKET 338942 684874345378 3206.624410/29/2021 Chemicals & Chemical Products Chemical Appl-Plant Health Mgt
190.60 TERMINAL CLEANERS FOR TOOL BOX 338943 767966953798 2401.624010/29/2021 Small Tools Gen/Adm-Central Services
11.49 PENS 338944 496895986486 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
207.28 SUPPLIES 338945 895673586799 6201.621010/29/2021 Office Supplies San Sewer-Administration
14.68 UTILITY KNIFE 338946 589865469998 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
42.27 FOIL/DOWELS 338947 874835973693 3095.622710/29/2021 Recreation Equipment/Supplies Art House MRAC Grant
268.70 CHAINSAW CAHPS/GLOVES 338948 936438974937 2201.622210/29/2021 Medical/Rescue/Safety Supplies Gen/Adm-Streets
23.03 PAPER 338949 954976764668 6101.621010/29/2021 Office Supplies Water -Administration
6.79 KITCHEN SUPPLIES 338950 945954899453 1101.621010/29/2021 Office Supplies General/Admn-Police
68.56 WIRELESS KEYBOARD 338950 945954899453 1107.621210/29/2021 Office Small Equipment Support Services
94.76 LAPTOP CORDS 338951 437886774395 1107.621210/29/2021 Office Small Equipment Support Services
82.41 ARBORISTS CERT STUDY GUIDE 338952 435557987778 3201.621510/29/2021 Reference Materials Administrative/General
19.99 GLOVES 338953 963843367365 0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
36.68 SUPPLIES 338954 468775635664 3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
61.51 SUPPLIES 338955 936735587776 6201.621010/29/2021 Office Supplies San Sewer-Administration
338.99 UNDERCOATING FOR PLOW TRUCKS 338956 445433668756 2244.623110/29/2021 Mobile Equipment Repair Parts Street Equipment Repair/Mtn
11,781.23
222899 10/29/2021 102145 AMERICAN WATER WORKS ASSOCIATION
4,126.00 MEMBERSHIP DUES-2022 338961 00026967-22 6101.647910/27/2021 Dues and Subscriptions Water -Administration
4,126.00
222900 10/29/2021 144673 ARCADE ELECTRIC
369.89 ELECTRICAL REPAIR 338962 12783 3313.653510/27/2021 Other Contractual Services Fire Buildings
218.00 ELECTRICAL REPAIR 338963 12782 6827.653510/27/2021 Other Contractual Services Building Maintenance
418.05 ELECTRICAL WORK 338964 12779 3313.653510/27/2021 Other Contractual Services Fire Buildings
279.00 ELECTRICAL REPAIR 338965 12780 3316.653510/27/2021 Other Contractual Services Police
1,353.66 ELECTRICAL REPAIR 338966 12781 3313.653510/27/2021 Other Contractual Services Fire Buildings
2,638.60
222901 10/29/2021 100009 ASPEN EQUIP CO
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222901 10/29/2021 100009 ASPEN EQUIP CO Continued...
837.15 LIFT INSPECTIONS 338967 10231207 3304.656910/27/2021 Maintenance Contracts Bldg/Facilities Maintenance
837.15
222902 10/29/2021 100010 ASTLEFORD EQUIP CO INC
122.56 WO 1096 338968 02P10434 9001.141510/27/2021 Inventory - Parts General Fund
122.56
222903 10/29/2021 146829 AT&T MOBILITY
39.23 10/18/21-11/17/21 338969 287262588400X10
252021
2010.635510/27/2021 Cellular Telephone Service General Engineering
127.35 10/18/21-11/17/21 338969 287262588400X10
252021
9701.635510/27/2021 Cellular Telephone Service PEG-eligible
166.58
222904 10/29/2021 102400 ATHLETICA, INC.
79.00 SCREW FOR DASHER BOARDS 338970 415207 6603.623010/27/2021 Repair/Maintenance Supplies-Ge Building Repair & Maint.
79.00
222905 10/29/2021 115432 AUDIOVISUAL, INC.
410.00 AV EQUIPMENT REPAIR 338971 88758529 0301.623010/27/2021 Repair/Maintenance Supplies-Ge IT-Gen & Admn
410.00
222906 10/29/2021 159512 AUMANN, ANDREW
46.42 16580 OVRPMNT 4254 AUGUSTA LN 338972 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
46.42
222907 10/29/2021 159340 BENSON, KIM
11.47 16580 OVRPMNT 4594 HORIZON CIR 338973 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
11.47
222908 10/29/2021 148777 BLACK & VEATCH CORPORATION
1,770.00 STORM MODELING 338974 1356417 6406.631010/27/2021 Professional Services-General Preparation/ Research/ Writing
1,770.00
222909 10/29/2021 146391 BLOOMINGTON, CITY OF
745.50 BAC-T-SEP 2021 338975 19905 6149.632310/27/2021 Testing Services Water Sampling/Testing
745.50
222910 10/29/2021 122923 BLUELINE INDUSTRIES
202.35 PD SUPPLIES-SEATBELT LOCK 338976 5840 1104.622010/27/2021 Operating Supplies - General Patrolling/Traffic
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222910 10/29/2021 122923 BLUELINE INDUSTRIES Continued...
202.35
222911 10/29/2021 131767 BOLTON & MENK INC.
7,352.00 TOPOGRAPHY SURVEY & FEAS REPOR 339422 0277952 8441.671310/28/2021 Project - Outside Engineering P1441 Ches Mar/Oak Chase Way
7,352.00
222912 10/29/2021 103070 BRYAN ROCK PRODUCTS, INC.
6,277.87 FIELD SUPPLY 338977 50650 3114.625310/27/2021 Turf Maintenance & Landscape S Turf Mgmt/Enhancement
6,104.24 AGLIME FOR BALLFIELD 338978 50651 3118.625110/27/2021 Athletic Field Supplies Athletic Field Mtn/Setup
12,382.11
222913 10/29/2021 159519 CARLSON, TRACY
181.22 16580 OVRPMNT 4464 CINNAMON RI 338979 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
181.22
222914 10/29/2021 159507 CARSON, ARTHUR
279.73 16580 OVRPMNT 4760 LONDON LANE 338980 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
279.73
222915 10/29/2021 109326 CENTURY COLLEGE
400.00 CENTURY COLLEGE 338981 :892159 1223.647610/27/2021 Conferences/Meetings/Training Training Fire & EMS
400.00
222916 10/29/2021 151299 CINTAS
26.40 RUGS 338982 4098778936 6154.653510/27/2021 Other Contractual Services South Plant Building
10.80 RUGS 338983 4098778908 3313.656910/27/2021 Maintenance Contracts Fire Buildings
5.52 RUGS 338984 4098778871 3313.656910/27/2021 Maintenance Contracts Fire Buildings
10.08 RUGS 338985 4098778888 6827.656910/27/2021 Maintenance Contracts Building Maintenance
20.64 RUGS 338986 4098778972 3313.656910/27/2021 Maintenance Contracts Fire Buildings
37.12 RUGS 338987 4099450414 3314.656910/27/2021 Maintenance Contracts Central Maintenance
22.80 RUGS 338988 4099450399 3316.656910/27/2021 Maintenance Contracts Police
32.88 RUGS 338989 4099450417 3315.656910/27/2021 Maintenance Contracts City Hall
166.24
222917 10/29/2021 101753 CITI CARGO & STORAGE
85.00 AMI CONTAINER RENTAL 338990 S1262395 6162.645710/27/2021 Machinery & Equipment-Rental Meter Reading
85.00
222918 10/29/2021 100633 CNH ARCHITECTS
18,734.94 UTIL ADMIN RECONFIG 338991 2122 6101.6712 P146710/27/2021 Project - Engineering Water -Administration
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222918 10/29/2021 100633 CNH ARCHITECTS Continued...
18,734.94
222919 10/29/2021 142286 COMCAST
29.82 CABLE SERVICES-NOV21 338992 877210508005717
3-102021
0301.656910/27/2021 Maintenance Contracts IT-Gen & Admn
29.82
222920 10/29/2021 142286 COMCAST
226.47 COMCAST 10/29/21-11/28/21 338993 877210508043374
7-101921
6807.634710/27/2021 Telephone Service & Line Charg Fitness Center
226.47
222921 10/29/2021 142286 COMCAST
21.30 PD CABLE-NOV 2021 338994 877210508005718
1-102021
1104.647510/27/2021 Miscellaneous Patrolling/Traffic
21.30
222922 10/29/2021 102464 COPY-RIGHT PRINTING & GRAPHICS
2,261.14 POSTCARD-DISCOVER WINT.21 P&R 338995 88311 0904.637010/27/2021 General Printing and Binding Discover Parks Brochure
2,261.14
222923 10/29/2021 150880 CORE & MAIN LP
580.60 METER HORNS 338996 P697541 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
7,931.54 VALVE REPAIR SUPPLIES 338997 P697756 6143.626010/27/2021 Utility System Parts/Supplies Valve Maintenance/Repair
205.00 VALVE INSPECTION 338998 P709592 6167.626010/27/2021 Utility System Parts/Supplies Valve Inspection Operation
254.74 METER REPLACEMENT 338999 P697763 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
459.00 METER REPLACEMENT 339000 P697762 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
8,678.00 HYDRANT REPAIR 339001 P697920 6144.626010/27/2021 Utility System Parts/Supplies Hydrant Maintenance/Repair
254.74 METER REPLACEMENT 339002 P731017 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
459.00 METER REPLACEMENT 339003 P731012 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
1,159.62 METER REPLACEMENT 339004 P755806 6161.626010/27/2021 Utility System Parts/Supplies Meter Replacement
19,982.24
222924 10/29/2021 144270 COVERTTRACK GROUP INC. (R)
540.00 1/13/22-1/12/23 #017984 339423 27071 9695.143110/28/2021 Prepaid Expenses - Current Dakota Co Drug Task Force
540.00
222925 10/29/2021 159142 DAK CTY DRUG TASK FORCE-BRYAN HERMERDING
13,320.00 BUY FUND REPLENISH 339488 102821 9695.1030.610/28/2021 Buy Fund-Drug Task Force Dakota Co Drug Task Force
13,320.00
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222925 10/29/2021 159142 DAK CTY DRUG TASK FORCE-BRYAN HERMERDING Continued...
222926 10/29/2021 110921 DAKOTA AWARDS & ENGRAVING
12.66 KITTELSON NAME PLATE 339005 23620 0820.621010/27/2021 Office Supplies General/Admn-Housing
25.34 PLATH NAME PLATES 339005 23620 2010.622010/27/2021 Operating Supplies - General General Engineering
12.66 CARLETON NAME PLATE 339005 23620 0401.621010/27/2021 Office Supplies General & Admn-City Clerk
25.34 WALTER NAME PLATES 339005 23620 0201.621010/27/2021 Office Supplies General & Admn-Admn
76.00
222927 10/29/2021 100447 DALCO
2,220.91 CUSTODIAL SUPPLIES 339006 3846076 6827.622310/27/2021 Building/Cleaning Supplies Building Maintenance
2,220.91
222928 10/29/2021 100053 DELEGARD TOOL CO
17.06 SHOP TOOL 339007 84558 /1 3127.624010/27/2021 Small Tools Equipment Maintenance/Repair
17.06
222929 10/29/2021 100528 DELL MARKETING L P
2,281.14 PC - TAMI/MARK 339008 10525999710 0301.666010/27/2021 Office Furnishings & Equipment IT-Gen & Admn
2,874.58 COMPUTER REPLACEMENT - AP&JF 339009 10527745834 3001.666010/27/2021 Office Furnishings & Equipment General/Admn-Recreation
933.23 LAPTOP-C-1 339010 10526258290 1221.667010/27/2021 Other Equipment Administration-Fire
6,088.95
222930 10/29/2021 152988 DOG WASTE DEPOT
256.98 CLEANING SUPPLIES 339011 439473 3106.622310/27/2021 Building/Cleaning Supplies Structure Care & Maintenance
256.98
222931 10/29/2021 142972 DOUGHERTY, MOLENDA, SOLFEST, HILLS
5,421.37 LEGAL 339406 201663-04768 0601.631110/28/2021 Legal General Legal Service
100.74 LEGAL 339407 201666-39471 0601.631110/28/2021 Legal General Legal Service
596.05 LEGAL 339408 201669-41201 0601.631110/28/2021 Legal General Legal Service
322.37 LEGAL 339409 201675-43987 0601.631110/28/2021 Legal General Legal Service
134.32 LEGAL 339410 201657-41054 0601.631110/28/2021 Legal General Legal Service
614.99 LEGAL 339411 201665-43651 0601.631110/28/2021 Legal General Legal Service
594.67 CUB OUTLET 339412 201660-42212 9001.2245 J047310/28/2021 Escrow - Private Development F General Fund
1,111.77 RED PINE CROSSING 339413 201668-41234 9001.2245 J043910/28/2021 Escrow - Private Development F General Fund
103.42 LEASE TERMINATION 339414 201673-42973 6003.6311 ASPRI10/28/2021 Legal Lexington Antenna Location
155.13 VIKINGS LAKES APARTMENTS 339415 201676-42086 9001.2245 J046810/28/2021 Escrow - Private Development F General Fund
1,111.77 VIKINGS LAKES RESIDENTIAL PHAS 339416 201677-44776 9001.2245 J055610/28/2021 Escrow - Private Development F General Fund
465.40 BOULDER LAKES 5TH 339417 201659-44550 9001.2245 J055110/28/2021 Escrow - Private Development F General Fund
206.84 CVS COVID TESTING KIOSK 339418 201661-44646 9001.2245 J055510/28/2021 Escrow - Private Development F General Fund
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
9Page -Council Check Register by GL
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222931 10/29/2021 142972 DOUGHERTY, MOLENDA, SOLFEST, HILLS Continued...
310.26 ERIK'S BIKE SHOP 339419 201664-44548 9001.2245 J054910/28/2021 Escrow - Private Development F General Fund
786.02 METRO STORAGE 339420 201667-43576 9001.2245 J051110/28/2021 Escrow - Private Development F General Fund
827.36 OAKVIEW CENTER 3RD 339421 201670-44124 9001.2245 J053210/28/2021 Escrow - Private Development F General Fund
201.48 PROJ 1321 PONDS BLP 6 339435 201671-40235 6542.6716 P132110/28/2021 Project - Legal Capital Proj-WQ dedictn-cr1127
206.84 RIVERS OF LIFE 339436 201672-44644 9001.2245 J055310/28/2021 Escrow - Private Development F General Fund
51.71 TOLD DEVELOPMENT CO 339437 201674-43453 9001.2245 J050710/28/2021 Escrow - Private Development F General Fund
146.95 LEGAL 339438 201658-10388 0601.631110/28/2021 Legal General Legal Service
1,545.00 LEGAL 339439 201662-12651 0601.631110/28/2021 Legal General Legal Service
15,014.46
222932 10/29/2021 126333 DUNN & SEMINGTON PRINTING DESIGN
107.00 AD SIGN FOR SIEBEN 339012 52002 6601.662010/27/2021 Buildings General/Administrative-Arena
107.00
222933 10/29/2021 150747 EAGAN KICK-START ROTARY CLUB
180.00 ROTARY DUES-SPRINGER 339013 944 1221.647710/27/2021 Local Meeting Expenses Administration-Fire
180.00
222934 10/29/2021 157721 EMERGENCY TECHNICAL DECON
331.00 GEAR TEST/REPAIR X2 339014 85 1225.632310/27/2021 Testing Services Fire / EMS Equipment
331.00
222935 10/29/2021 100451 FASTENAL COMPANY
60.35 WELL 2 PARTS 339015 MNTC1263354 6148.623010/27/2021 Repair/Maintenance Supplies-Ge North Well Field
60.35
222936 10/29/2021 143971 FLEETPRIDE
176.92 WO 1096 339016 83675479 9001.141510/27/2021 Inventory - Parts General Fund
176.92
222937 10/29/2021 153830 FRAME MINNESOTA
280.97 AWARDS BOARD 339017 2716 1101.621010/27/2021 Office Supplies General/Admn-Police
280.97
222938 10/29/2021 140634 FRATTALONE AND ASSOCIATES INC.
728.50 SOUND SYSTEM REPAIR 339018 15082 6719.623010/27/2021 Repair/Maintenance Supplies-Ge Building Maintenance
380.00 SOUND SYSTEM AT POOL 339019 15083 6724.667010/27/2021 Other Equipment Capital Replacement(Cr 1114)
4,967.51 SPEAKERS FOR PA SYSTEM R/R 339020 15081 6724.667010/27/2021 Other Equipment Capital Replacement(Cr 1114)
6,076.01
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222939 10/29/2021 147955 GALLS LLC Continued...
320.74 UNIFORM HARRELL 339021 019519971 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
635.12 UNIFORM BOUGHTON 339022 019519972 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
2,337.48 UNIFORM NEW OFFICERS 339023 019502236 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
79.39 UNIFORM STICHA 339024 019519974 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
317.56 UNIFORM STICHA 339025 019520012 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
299.04 UNIFORM BOUGHTON 339026 019520015 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
6.35 UNIFORM PETERSON 339027 019502107 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
208.95 UNIFORM ROSETH 339028 019488114 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
73.20 UNIFORM MEADE 339029 019488381 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
45.35 UNIFORM CLAUSEN 339030 019488658 1105.622410/27/2021 Clothing/Personal Equipment Investigation/Crime Prevention
220.34 UNIFORM CLAUSEN 339031 019488896 1105.622410/27/2021 Clothing/Personal Equipment Investigation/Crime Prevention
148.25 UNIFORM WEGNER 339032 019492749 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
25.72 UNIFORM GOODLING 339033 019496018 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
132.55 UNIFORM WEGNER 339034 019558636 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
158.78 UNIFORM HEITZ 339035 019564530 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
234.45 UNIFORM GOODLING 339036 019564569 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
243.00 UNIFORM NEW OFFICERS 339037 019565335 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
9.00 UNIFORM NEW OFFICERS 339038 019565498 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
111.61 UNIFORM TOCKO 339039 019565523 1104.622410/27/2021 Clothing/Personal Equipment Patrolling/Traffic
5,606.88
222940 10/29/2021 100465 GERTEN GREENHOUSES
224.25 FALL PLANTERS @ ECC 339040 516753/1 3215.663010/27/2021 Other Improvements Landscape Planting-Non-park
224.25
222941 10/29/2021 159510 GIANCANA, JOHN
17.56 16580 OVRPMNT 664 BRIDLE RIDGE 339041 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
17.56
222942 10/29/2021 101372 GLOBAL SPECIALTY CONTRACTORS
46,455.00 POOL RESURFACING PROJECT 339042 083121 6724.671010/27/2021 Project - Contract Capital Replacement(Cr 1114)
46,455.00
222943 10/29/2021 100990 GRAINGER
171.24 PLATE SETTLER GEAR OIL 339043 9085206036 6147.623510/27/2021 Fuel, Lubricants, Additives North Plant Production
513.86 FLOOR CLEANER-ALL STATIONS 339424 9080958433 1221.623010/28/2021 Repair/Maintenance Supplies-Ge Administration-Fire
685.10
222944 10/29/2021 150705 GREAT PLAINS FIRE
2,829.00 FIRE GEAR - SEARLE 339044 6590 1225.623410/27/2021 Field/Other Equipment Repair Fire / EMS Equipment
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222944 10/29/2021 150705 GREAT PLAINS FIRE Continued...
2,829.00
222945 10/29/2021 149713 HALF TECHNOLOGY, ROBERT
1,120.00 TEMPORARY CLERICAL-N. HAGG 339045 58636105 6161.631010/27/2021 Professional Services-General Meter Replacement
1,120.00 TEMPORARY CLERICAL-N. HAGG 339046 58681625 6161.631010/27/2021 Professional Services-General Meter Replacement
2,240.00
222946 10/29/2021 100085 HARDWARE HANK
3.16 WO 1087 339047 2002029 9001.141510/27/2021 Inventory - Parts General Fund
29.15 MISC SUPPLIES - HARDWARE 339048 2003910 3201.622010/27/2021 Operating Supplies - General Administrative/General
69.93 MISC SUPPLIES - OTC PARTS 339049 2003313 3201.622010/27/2021 Operating Supplies - General Administrative/General
7.68 MISC SUPPLIES - HARDWARE 339050 2003296 3201.622010/27/2021 Operating Supplies - General Administrative/General
27.97 GROUND LADDER REPAIR 339425 2004792 1225.623010/28/2021 Repair/Maintenance Supplies-Ge Fire / EMS Equipment
137.89
222947 10/29/2021 159504 HARVEY, JEFF
239.55 16580 OVRPMNT 829 BALD LAKE CT 339051 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
239.55
222948 10/29/2021 100267 HAYES ELECTRIC
490.00 RINK LIGHTS 339052 4553 3109.643110/27/2021 Park Facility Repair-Labor Lighting Maintenance
126.33 RINK LIGHTS 339052 4553 3109.623910/27/2021 Park Facility Repair Parts Lighting Maintenance
490.00 BALLFIELD LIGHTS 339053 4250-082521 3109.642810/27/2021 Field/Other Equipment Repair-L Lighting Maintenance
37.40 BALLFIELD LIGHTS 339053 4250-082521 3109.623910/27/2021 Park Facility Repair Parts Lighting Maintenance
1,143.73
222949 10/29/2021 138631 HEALTHEAST MEDICAL TRANSPORTATION
88.40 BLOOD DRAW 339054 21-56266 9115.631010/27/2021 Professional Services-General DWI Forfeiture
88.40
222950 10/29/2021 159509 HIGHTSHOE, HEATHER
30.02 16580 OVRPMNT 46201/2 PENKWE W 339055 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
30.02
222951 10/29/2021 100297 HOLIDAY COMMERCIAL
7.21 CHAINSAW FUEL 339056 1400-006-310-71
0-100821
3201.623510/27/2021 Fuel, Lubricants, Additives Administrative/General
55.91 BALLFIELD DRAG 339056 1400-006-310-71
0-100821
3118.623510/27/2021 Fuel, Lubricants, Additives Athletic Field Mtn/Setup
103.97 TRACTOR FUEL 339056 1400-006-310-71 3112.623510/27/2021 Fuel, Lubricants, Additives Park Mowing & Trimming
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222951 10/29/2021 100297 HOLIDAY COMMERCIAL Continued...
0-100821
79.19 MOWER FUEL 339056 1400-006-310-71
0-100821
3112.623510/27/2021 Fuel, Lubricants, Additives Park Mowing & Trimming
246.28
222952 10/29/2021 100297 HOLIDAY COMMERCIAL
11.78 CAR WASHES 339057 1400-006-317-66
9-100821
1221.635410/27/2021 Car Washes Administration-Fire
11.78
222953 10/29/2021 100627 HOME DEPOT CREDIT SERVICES
35.89 LOG BENCH PREP SUPPLIES 339440 6012444 3201.622010/29/2021 Operating Supplies - General Administrative/General
23.29 TOOLS 339441 6093455 6501.624010/29/2021 Small Tools G/A - Water Quality
86.22 CINNAMON PLAYGROUND 339442 5012567 2839.676010/29/2021 Play Equipment Cinnamon Park
12.15 TOOLS 339443 4514580 6501.624010/29/2021 Small Tools G/A - Water Quality
19.11 ARTHOUSE BLOCK 339444 3012828 3097.622710/29/2021 Recreation Equipment/Supplies Art Block
140.12 CINNAMON PLAYGROUND 339445 3012855 2839.676010/29/2021 Play Equipment Cinnamon Park
34.00 SUPPLIES 339446 8013461 3106.622010/29/2021 Operating Supplies - General Structure Care & Maintenance
61.88 BLACKHAWK SALT 339447 7013635 3106.622010/29/2021 Operating Supplies - General Structure Care & Maintenance
33.46 HOLZ FARM LOCK ON SHED 339448 6350342 3106.623310/29/2021 Building Repair Supplies Structure Care & Maintenance
12.95 PLUMBING 339449 1014375 3106.623310/29/2021 Building Repair Supplies Structure Care & Maintenance
134.16 BERRY PATCH STAIRS 339450 3015434 2808.676310/29/2021 Trails Berry Patch Park
12.82 HOLZ 339451 3034882 3129.623110/29/2021 Mobile Equipment Repair Parts Shop Mtn/General Repairs
77.02 ECC 339452 1015664 3106.623310/29/2021 Building Repair Supplies Structure Care & Maintenance
46.92 BERRY PATCH STAIRS 339453 8010260 2808.676310/29/2021 Trails Berry Patch Park
35.41 RANGE SUPPLIES 339454 7513822 1104.622810/29/2021 Ammunition Patrolling/Traffic
765.40
222954 10/29/2021 101708 HONSA LIGHTING SALES & SVC. INC.
258.14 RECYCLING 339058 95505 3304.653910/27/2021 Waste Removal/Sanitation Servi Bldg/Facilities Maintenance
258.14
222955 10/29/2021 143130 IDEAL SERVICE INC.
1,095.00 PREVENTATIVE MAINTENANCE 339066 11391 6147.643210/27/2021 Utility System Repair-Labor North Plant Production
1,095.00
222956 10/29/2021 159488 IDENTIFIRE
1,124.25 SCBA MASK LABELS - FF'S 339059 27323 1225.622410/27/2021 Clothing/Personal Equipment Fire / EMS Equipment
1,124.25
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222957 10/29/2021 101742 INTOXIMETERS Continued...
291.40 PBT REPAIR 339060 692148 1104.623210/27/2021 Small Equipment Repair Parts Patrolling/Traffic
291.40
222958 10/29/2021 100219 ISD 196
382.77 FIBER LOCATES 339061 0052200001 0301.656910/27/2021 Maintenance Contracts IT-Gen & Admn
382.77
222959 10/29/2021 159508 KLEMP, AMY
75.00 16580 OVRPMNT 3591 LEMIEUX CIR 339062 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
75.00
222960 10/29/2021 159520 KLINGE, KOHLMAN
50.00 16580 OVRPMNT 1579 ASHBURY CT 339063 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
50.00
222961 10/29/2021 146762 KRAFT CONTRACTING & MECHANICAL LLC
1,858.83 SERVICE ON FAN NTP 339064 23182 6146.642710/27/2021 Building Operations/Repair-Lab North Plant Building
1,858.83
222962 10/29/2021 159516 LACHNEY, ALYCE
105.36 16580 OVRPMNT 874 GOVERN CIR 339065 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
105.36
222963 10/29/2021 159513 LAFONTAINE, BRITTNEY
138.95 16580 OVRPMNT 1845 KATHYRN CIR 339067 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
138.95
222964 10/29/2021 159524 LAKESIDE TOWNHOUSE
400.00 16610 OVRPMNT 3676 PILOT KNOB 339068 102121 9220.225010/27/2021 Escrow Deposits Public Utilities
400.00
222965 10/29/2021 158444 LAKEVILLE LICENSE CENTER
14.25 SQUAD LICENSES VIN 4799 339069 4799-102121 1104.648010/27/2021 Licenses, Permits and Taxes Patrolling/Traffic
14.25
222966 10/29/2021 127557 LAKEVILLE TROPHY CO
38.94 AWARD-15 YRS. FF KAISLER 339426 26718 1221.647510/28/2021 Miscellaneous Administration-Fire
38.94
222967 10/29/2021 149156 LAROCHE'S SEWER DRAIN & SEPTIC SERVICES
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222967 10/29/2021 149156 LAROCHE'S SEWER DRAIN & SEPTIC SERVICES Continued...
440.00 CAPONI SEPTIC 339070 24729 3106.642710/27/2021 Building Operations/Repair-Lab Structure Care & Maintenance
440.00
222968 10/29/2021 100692 LEAGUE OF MINN CITIES
30.00 LMC MAYOR MEMBERSHIP 339071 090121-MAGUIRE 0201.647910/27/2021 Dues and Subscriptions General & Admn-Admn
30.00
222969 10/29/2021 101055 LEFFLER PRINTING COMPANY INC.
5,675.00 EXP. EAGAN+P&RINSRTOCT-NOV2021 339072 21550 0902.637010/27/2021 General Printing and Binding Experience Eagan Newsletter
5,675.00
222970 10/29/2021 139121 MARCO INC.
6,100.23 COPIERS/PRINTERS 339073 30293304 0301.656910/27/2021 Maintenance Contracts IT-Gen & Admn
100.16 COPIERS/PRINTERS 339073 30293304 6501.656910/27/2021 Maintenance Contracts G/A - Water Quality
670.27 COPIERS/PRINTERS 339073 30293304 6101.656910/27/2021 Maintenance Contracts Water -Administration
105.55 COPIERS/PRINTERS 339073 30293304 6601.656910/27/2021 Maintenance Contracts General/Administrative-Arena
728.05 COPIERS/PRINTERS 339073 30293304 6801.656910/27/2021 Maintenance Contracts General & Administrative
7,704.26
222971 10/29/2021 142378 MARKS, RYAN
360.00 WORK BOOTS 339074 100421 3170.211510/27/2021 Clothing Allowance General AdmIn-Parks
360.00
222972 10/29/2021 159522 MARVETS, PHILIP
56.57 16580 OVRPMNT 960 WATERFORD DR 339075 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
56.57
222973 10/29/2021 100121 MCNAMARA CONTR INC
199,695.05 CIPRAHN PH1MCNAMARA CONTRACT 339076 102021 2831.676110/27/2021 Athletic Furnishings Rahn Park
199,695.05
222974 10/29/2021 136836 MED COMPASS
154.00 HEARING TEST MAKEUP 339077 40107 1001.631910/27/2021 Medical Services - Other General/Admn-Human Resources
154.00
222975 10/29/2021 100710 METRO COUNCIL ENVIRONMENTAL SVCS
470,499.21 WASTEWATER SERVICES - NOV 339078 0001130545 6201.657510/27/2021 MCES Disposal Charges San Sewer-Administration
470,499.21
222976 10/29/2021 100664 MN CHILD SUPPORT
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222976 10/29/2021 100664 MN CHILD SUPPORT Continued...
682.27 PAYROLL ENDING 10/23/21 339470 GARNISHMENT
10/23/21
9592.203010/29/2021 Ded Pay - Garnishments Benefit Accrual
370.55 PAYROLL ENDING 10/23/21 339471 GARNISHMENT
10/23/21-1
9592.203010/29/2021 Ded Pay - Garnishments Benefit Accrual
246.42 PAYROLL ENDING 10/23/21 339472 GARNISHMENT
10/23/21-2
9592.203010/29/2021 Ded Pay - Garnishments Benefit Accrual
124.09 PAYROLL ENDING 10/23/21 339473 GARNISHMENT
10/23/21-3
9592.203010/29/2021 Ded Pay - Garnishments Benefit Accrual
1,423.33
222977 10/29/2021 120087 MN ENERGY RESOURCES CORP
18.00 WELL #3 339079 0505460873-0000
2-OCT21
6146.641010/27/2021 Natural Gas Service North Plant Building
5,087.35 NORTH TREATMENT PLANT 339080 0505460873-0000
1-OCT21
6146.641010/27/2021 Natural Gas Service North Plant Building
18.00 HOLZ FARM 339081 0506678453-0000
1-OCT21
3106.641010/27/2021 Natural Gas Service Structure Care & Maintenance
30.14 TRAPP FARM PARK 339082 0506168916-0000
3-OCT21
3106.641010/27/2021 Natural Gas Service Structure Care & Maintenance
18.00 QUARRY PARK 339083 0507516709-0000
1-OCT21
3106.641010/27/2021 Natural Gas Service Structure Care & Maintenance
51.13 FIRE STATION 3 339084 0502709856-0000
1-OCT21
3313.641010/27/2021 Natural Gas Service Fire Buildings
18.00 RAHN PARK WARMING HOUSE 339085 0505212492-0000
1-OCT21
3106.641010/27/2021 Natural Gas Service Structure Care & Maintenance
5,240.62
222978 10/29/2021 103029 MN FIRE SERVICE CERTIFICATION BOARD
120.00 INSPECTOR TEST - MCPHERSON 339086 9431 1223.632010/27/2021 Instructors Training Fire & EMS
120.00
222979 10/29/2021 125742 NATIONAL DRIVE
2.00 PAYROLL ENDING 10/9/21 339474 100921 9592.203710/29/2021 Ded Payable-Teamsters DRIVE Benefit Accrual
2.00 PAYROLL ENDING 10/23/21 339475 102321 9592.203710/29/2021 Ded Payable-Teamsters DRIVE Benefit Accrual
4.00
222980 10/29/2021 159541 NELCO LANDSCAPING
28,041.34 CIP BERRY PATCH STAIRS 339427 722 2808.676310/28/2021 Trails Berry Patch Park
28,041.34
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222981 10/29/2021 100149 NORTHERN TOOL Continued...
37.98 MINI EX PARTS 339089 0035090189 3127.623110/27/2021 Mobile Equipment Repair Parts Equipment Maintenance/Repair
37.99 DOLLY FOR WASH STATION 339090 0031302036 3130.622010/27/2021 Operating Supplies - General Recreation Program Support
191.96 EQUIPMENT SAFTEY STRAPS 339090 0031302036 3127.622210/27/2021 Medical/Rescue/Safety Supplies Equipment Maintenance/Repair
267.93
222982 10/29/2021 158656 NORTHLAND REFRIGERATION INC
391.50 HVAC REPAIR 339091 1183 3304.653510/27/2021 Other Contractual Services Bldg/Facilities Maintenance
2,432.15 HVAC REPAIR 339092 1136 6827.653510/27/2021 Other Contractual Services Building Maintenance
2,823.65
222983 10/29/2021 108599 OFFICE DEPOT, INC.
21.99 PROGRAM SUPPLIES 339093 204936228001 3095.622710/27/2021 Recreation Equipment/Supplies Art House MRAC Grant
11.99 PROGRAM SUPPLIES 339094 204936229001 3095.622710/27/2021 Recreation Equipment/Supplies Art House MRAC Grant
190.39 OFFICE SUPPLIES 339095 204906748001 2401.621010/27/2021 Office Supplies Gen/Adm-Central Services
56.19 OFFICE SUPPLIES 339096 206173466001 2401.621010/27/2021 Office Supplies Gen/Adm-Central Services
76.26 OFFICE SUPPLIES 339097 206546182001 2401.621010/27/2021 Office Supplies Gen/Adm-Central Services
8.79 OFFICE DEPOT-LAMINATING POUCHE 339098 206164722001 1221.622010/27/2021 Operating Supplies - General Administration-Fire
27.45 OFFICE DEPOT-PENS/TAPE/CLIPS 339099 206163735001 1221.622010/27/2021 Operating Supplies - General Administration-Fire
393.06
222984 10/29/2021 159521 OPEN DOOR LABS INC
54.76 16580 OVRPMNT 1971 TIMBERWOLF 339100 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
54.76
222985 10/29/2021 146697 OVERDOG ART
720.00 EBN DESIGN Q3-2021 339101 4723 0903.631010/27/2021 Professional Services-General Eagan Business News
720.00
222986 10/29/2021 159218 PANTOJA-PATINO, ALONZO
100.00 CONTRACT INSTRUCTOR 339102 02 3095.632010/27/2021 Instructors Art House MRAC Grant
100.00
222987 10/29/2021 115253 PELLICCI ACE HARDWARE
18.97 MISC REPAIR SUPPLIES 339103 21297 /E 1225.623410/27/2021 Field/Other Equipment Repair Fire / EMS Equipment
18.97
222988 10/29/2021 159523 PHOTHIRATH, KAISON
112.39 16580 OVRPMNT 502 HAWTHORNE WO 339104 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
112.39
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222989 10/29/2021 146842 PREMIER LIGHTING INC.Continued...
1,097.60 LED LIGHTS - IMPROVEMENTS 339105 59644 6603.663010/27/2021 Other Improvements Building Repair & Maint.
1,097.60
222990 10/29/2021 129741 PRO HYDRO TESTING LLC
412.90 HYDRO TESTING - SCBA 339106 103977 1225.632310/27/2021 Testing Services Fire / EMS Equipment
412.90
222991 10/29/2021 153556 PURAIR
381.95 O2 BOTTLES MONTHLY CHARGE 339107 333613 1225.622210/27/2021 Medical/Rescue/Safety Supplies Fire / EMS Equipment
381.95
222992 10/29/2021 100361 R & R SPECIALTIES INC
82.50 BLADES SHARPENED 339108 00073865-IN 6602.623010/27/2021 Repair/Maintenance Supplies-Ge Equipment Repair & Maint.
82.50
222993 10/29/2021 143557 RANDSTAD (R)
1,210.13 ADMIN ASSIST 10/10-10/16/2021 339428 R29844354 9695.656110/28/2021 Temporary Help-Labor/Clerical Dakota Co Drug Task Force
1,210.13
222994 10/29/2021 100169 RATWIK ROSZAK ETAL
2,700.24 OUTSIDE LEGAL SERVICES 339109 69736 0603.631110/27/2021 Legal Outside Legal Counsel
2,700.24
222995 10/29/2021 152980 REMTECH INC. PEST PROTECTION
173.60 NTP PEST CONTROL 339110 19013 6146.653510/27/2021 Other Contractual Services North Plant Building
108.50 STP PEST CONTROL 339111 19014 6154.653510/27/2021 Other Contractual Services South Plant Building
119.35 PEST CONTROL 339112 19047 6827.656910/27/2021 Maintenance Contracts Building Maintenance
173.60 PEST CONTROL 339113 19007 3304.656910/27/2021 Maintenance Contracts Bldg/Facilities Maintenance
575.05
222996 10/29/2021 159490 RESOURCE ENVIRONMENTAL SOLUTIONS LLC
4,746.00 CONTRACT HERBICIDE APP -RAHN 339114 IN18100 3201.653510/27/2021 Other Contractual Services Administrative/General
4,746.00
222997 10/29/2021 158028 RICHTER CONSULTING LLC, BRENT
500.00 PEER SUPPORT TRAIN THE TRAINER 339115 21-2047 1223.632010/27/2021 Instructors Training Fire & EMS
500.00
222998 10/29/2021 159511 RUNYON, ELIZABETH
93.17 16580 OVRPMNT 4635 PARKRIDGE D 339116 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
222998 10/29/2021 159511 RUNYON, ELIZABETH Continued...
93.17
222999 10/29/2021 100683 SAMS CLUB GECF
27.04 WATER/PROTEIN BARS 339455 000228-092021 1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
79.19 POP 339456 007719-092121 6831.685510/29/2021 Merchandise for Resale Food and Beverage
5.28 WATER 339457 006299-092921 3078.622710/29/2021 Recreation Equipment/Supplies Senior Citizens
125.70 WIPES/PLATES/COFFEE 339458 006746 1101.621010/29/2021 Office Supplies General/Admn-Police
54.78 JUICE/WATER 339459 006675 6831.685510/29/2021 Merchandise for Resale Food and Beverage
126.24 HALLOWEEN PARADE TREATS 339460 003730-100521 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
19.96 DORITOS/CHEETOS 339461 002035-101121 3078.622710/29/2021 Recreation Equipment/Supplies Senior Citizens
50.88 PAPER TOWELS/VEGIE STRAWS 339462 000094 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
156.52 CIVIC ARENA VENDING 339463 001969-101521 6629.685510/29/2021 Merchandise for Resale Vending
125.30 CANDY 339464 000000-101621 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
770.89
223000 10/29/2021 159530 SCHARLAU, AMYE
450.00 SCHARLAU FOR HIGH TEA 339477 110121 3078.653510/28/2021 Other Contractual Services Senior Citizens
450.00
223001 10/29/2021 102748 SCIPIONI, CINDY
52.06 UNIFORM SCIPIONI 339117 101621 1107.622410/27/2021 Clothing/Personal Equipment Support Services
52.06
223002 10/29/2021 151184 SIMPLIFILE
49.25 339118 15003861866 2010.648110/27/2021 Recording Fees General Engineering
49.25
223003 10/29/2021 151416 SMART DELIVERY SERVICE INC
240.80 SMART, INTEROFFICE MAIL 339429 77629 0401.653510/28/2021 Other Contractual Services General & Admn-City Clerk
240.80
223004 10/29/2021 159515 SOUTH, RYAN
38.00 16580 OVRPMNT 3010 POPPLER LAN 339119 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
38.00
223005 10/29/2021 114471 SPRINT
42.24 POLICE STREET POST 339120 204988812-167 1104.634910/27/2021 Teleprocessing Equipment Patrolling/Traffic
42.24
223006 10/29/2021 121089 STEININGER INC., MAX
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223006 10/29/2021 121089 STEININGER INC., MAX Continued...
38,860.00 CIP TRAPP ADA TRAIL 339121 101121 2842.676310/27/2021 Trails Trapp Farm Park
38,860.00
223007 10/29/2021 159545 STONE COTTAGE CONSTRUCTION INC
3,000.00 ESCROW RELEASE 339430 102721 9001.2250.83410/28/2021 641 Remington Ct landscape General Fund
3,000.00
223008 10/29/2021 159531 STORDAHL, ALAN
150.00 WATER CONSERVATION REBATE PROG 339122 211014152718 9376.686010/27/2021 Contributions/Cost Sharing Pay Combined Utility Trunk Fund
150.00
223009 10/29/2021 152821 SUNSET LAW ENFORCEMENT
4,782.00 AMMO-PD 339123 0005749-IN 1104.622810/27/2021 Ammunition Patrolling/Traffic
4,782.00
223010 10/29/2021 151851 SYSCO-MINNESOTA INC
359.09 CONCESSION RESALE 339124 347720993 6609.685510/27/2021 Merchandise for Resale Concession Sales/Vending
359.09
223011 10/29/2021 142667 TACTICAL PRODUCTS & SERVICES INC.
3,026.20 VEST- OSHEA - QUINONES 339125 1053 1144.622410/27/2021 Clothing/Personal Equipment Bullet Proof Vests grant
3,026.20
223012 10/29/2021 159518 TIAN, JHONGJUN
46.70 16580 OVRPMNT 2148 CEDAR GROVE 339126 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
46.70
223013 10/29/2021 100543 TOTAL CONTROL SYSTEMS INC
2,207.20 LS SERVICE CALLS 339127 9928 6439.643210/27/2021 Utility System Repair-Labor Lift Station Maintenanc/Repair
2,207.20
223014 10/29/2021 159506 TRACEY, DEREK
21.80 16580 OVRPMNT 1771 TALON TR 339128 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
21.80
223015 10/29/2021 149501 TREEBIZ CONSULTING
177.85 GPS POLE 339432 998 6136.624010/28/2021 Small Tools GIS - Utilities
220.00 EOS GIS EQUIPMENT 339433 1001 2010.666010/28/2021 Office Furnishings & Equipment General Engineering
397.85
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223016 10/29/2021 100223 TRI STATE BOBCAT Continued...
152.26 REPAIRS 339434 P63811 3107.642610/28/2021 Small Equipment Repair-Labor Building/Structure Constr
152.26
223017 10/29/2021 109089 TRU GREEN CHEMLAWN
1,300.88 WEED CONTROL 339129 148327043 3114.653510/27/2021 Other Contractual Services Turf Mgmt/Enhancement
1,300.88
223018 10/29/2021 111810 U S BANK (R)
39.00 INV CREDIT CARD 339130 442828806706266
8-101521
1105.652010/27/2021 Major Investigation Expenses Investigation/Crime Prevention
39.00
223019 10/29/2021 100464 VALLEY-RICH COMPANY INC
7,099.50 CURBSTOP REPAIR 339131 30038 6130.643210/27/2021 Utility System Repair-Labor Curb Stop Inspctn/Maint/Repair
7,099.50
223020 10/29/2021 100236 VAN PAPER
354.13 CLEANING SUPPLIES 339132 589987-00 3106.622310/27/2021 Building/Cleaning Supplies Structure Care & Maintenance
192.72 PAPER PRODUCTS 339133 591516-00 6603.622310/27/2021 Building/Cleaning Supplies Building Repair & Maint.
546.85
223021 10/29/2021 159505 VANBECK, JERRY
100.00 16580 OVRPMNT 1497 PINETREE PA 339134 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
100.00
223022 10/29/2021 100237 VIKING ELECTRIC
100.43 WELL 5 ELECT 339135 S005179770.002 6156.626010/27/2021 Utility System Parts/Supplies South Well Field
48.99 SCREW DRIVER SET 602 339136 S005181101.001 6146.624010/27/2021 Small Tools North Plant Building
106.00 PULL ROPE ELECT TAPE 339136 S005181101.001 6156.623010/27/2021 Repair/Maintenance Supplies-Ge South Well Field
255.42
223023 10/29/2021 100706 WAL MART
14.61 CLEANING SUPPLIES 339465 316840300 6719.622310/29/2021 Building/Cleaning Supplies Building Maintenance
1.82 INDEX CARDS 339466 318116287 1107.621010/29/2021 Office Supplies Support Services
72.05 HALLOWEEN SNACKS 339467 323513025 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
11.96 HOLZ TRIP SNACKS 339468 324133528 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
36.44 WORKOUT ROOM SUPPLIES 339469 324740951 1104.622010/29/2021 Operating Supplies - General Patrolling/Traffic
136.88
223024 10/29/2021 139583 WENZEL PLUMBING
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223024 10/29/2021 139583 WENZEL PLUMBING Continued...
1,500.00 PLUMBING REPAIR 339137 34028 3314.653510/27/2021 Other Contractual Services Central Maintenance
1,500.00
223025 10/29/2021 113476 WISCONSIN SUPPORT COLLECTIONS TRUST FUND
363.81 PAYROLL ENDING 10/23/21 339476 GARNISHMENT
10/23/21
9592.203010/29/2021 Ded Pay - Garnishments Benefit Accrual
363.81
223026 10/29/2021 159517 WOLFE, NICK
8.66 16580 OVRPMNT 4019 RIVER VALLE 339138 101821 9220.225010/27/2021 Escrow Deposits Public Utilities
8.66
223027 10/29/2021 147666 WOLLAN SR, TOM
1,804.00 FOOTBALL OFFICIALS INVOICE 339139 102021-1 3052.632710/27/2021 Sporting Event Officials Football
1,804.00
223028 10/29/2021 113897 WORKING WORDS
3,600.00 EBN WRITING Q3-2021 339140 EBN-093 0903.631010/27/2021 Professional Services-General Eagan Business News
3,600.00
223029 10/29/2021 104542 WSB & ASSOCIATES, INC.
324.00 CIP RAHN TRAIL GRANT 339141 R-018849-000 -
2
2831.675110/27/2021 Design & Engineering (External Rahn Park
3,780.75 CIP RAHN PH 1 IMPROVEMENTS 339142 R-017252-000 -
11
2831.675110/27/2021 Design & Engineering (External Rahn Park
4,104.75
223030 10/29/2021 101755 XCEL ENERGY
2,932.86 WELL HOUSE #22 339143 51-0011688001-1
-101921
6148.640910/27/2021 Electricity-Wells/Booster Stat North Well Field
2,932.86
223031 10/29/2021 101755 XCEL ENERGY
287.15 ELECTRIC CABINET-NICOLS RD 339144 51-0010197923-4
-102021
6301.640610/27/2021 Electricity-Street Lights Street Lighting
287.15
1000160 10/29/2021 119024 MP NEXLEVEL LLC
19,077.44 FIBER INSTALL 339087 1353859 6439.663010/27/2021 Other Improvements Lift Station Maintenanc/Repair
11,075.75 FIBER INSTALL 339088 1353860 6239.663010/27/2021 Other Improvements Lift Station Maintenanc/Repair
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
1000160 10/29/2021 119024 MP NEXLEVEL LLC Continued...
30,153.19
1000161 10/29/2021 146452 TIMM, MELISSA
31.58 MELISSA'S MILEAGE 8/30-10/12 339431 101221 0401.635310/28/2021 Personal Auto/Parking General & Admn-City Clerk
31.58
20210188 10/29/2021 100249 FIT
153,345.95 PAYRAOLL ENDING 10/23/21 339485 102921 9880.201110/29/2021 Ded Payable - FIT Payroll
153,345.95
20210189 10/29/2021 100250 COMMISIONER OF REVENUE-PAYROLL
44,608.98 PAYROLL ENDING 10/23/21 339486 102921 9880.201210/29/2021 Ded Payable - SIT Payroll
44,608.98
20210190 10/29/2021 100252 FICA
37,199.64 PAYROLL ENDING 10/23/21 339487 102921 9880.201410/29/2021 Ded Payable - FICA Payroll
37,199.64
20210191 10/29/2021 100253 MEDICARE
15,002.31 PAYROLL ENDING 10/23/21 339489 102921 9880.201510/29/2021 Ded Payable - Medicare Payroll
15,002.31
20210411 10/29/2021 100693 EAGAN PAYROLL ACCT
772,793.35 PAYROLL ENDING 10/23/21 339484 102821 9001.111510/29/2021 Claim on Cash General Fund
2,121.67 PAYROLL ENDING 10/23/21 339484 102821 9111.111510/29/2021 Claim on Cash Tree mitigation
12,101.73 PAYROLL ENDING 10/23/21 339484 102821 9197.111510/29/2021 Claim on Cash ETV
81,709.38 PAYROLL ENDING 10/23/21 339484 102821 9220.111510/29/2021 Claim on Cash Public Utilities
18,404.08 PAYROLL ENDING 10/23/21 339484 102821 9221.111510/29/2021 Claim on Cash Civic Arena
3,804.10 PAYROLL ENDING 10/23/21 339484 102821 9222.111510/29/2021 Claim on Cash Cascade Bay
39,306.33 PAYROLL ENDING 10/23/21 339484 102821 9223.111510/29/2021 Claim on Cash Central Park/Community Center
178,678.49 PAYROLL ENDING 10/23/21 339484 102821 9592.111510/29/2021 Claim on Cash Benefit Accrual
52,201.94 PAYROLL ENDING 10/23/21 339484 102821 9592.614410/29/2021 FICA Benefit Accrual
1,161,121.07
20212522 10/29/2021 115374 MN STATE RETIREMENT SYSTEM-HCSP
63,290.78 emp 339478 102921 9592.203410/29/2021 Ded Payable-HCSP Benefit Accrual
63,290.78
20213222 10/29/2021 138969 MN STATE RETIREMENT SYSTEM-MNDCP
13,856.03 EMPLOYEE CONTRIBUTIONS 339479 102921 9592.203210/29/2021 Ded Pay - Great West Def Comp Benefit Accrual
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213222 10/29/2021 138969 MN STATE RETIREMENT SYSTEM-MNDCP Continued...
13,856.03
20213562 10/29/2021 121803 US BANK - AUTOPAY
339.00 SPRAYERDEPOTCHEMICAL APP EQUIP 339145 7199 094505
9/29
3201.624010/29/2021 Small Tools Administrative/General
124.03 VISTAPRINT-COMM VEH HANGERS 339146 7643 034715 9/8 2201.211510/29/2021 Clothing Allowance Gen/Adm-Streets
321.35 BAILEYS-ANDYAITKINCHAINSAW PT 339147 7643 078924
9/30
2201.211510/29/2021 Clothing Allowance Gen/Adm-Streets
12.38 WHITE DUCK TACOCONFERENCE MEAL 339148 1995 093488
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
12.38 WHITE DUCK TACOCONFERENCE MEAL 339149 1995 067865
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
19.67 BEST CITY GYRO-CONFERENCE MEAL 339150 1995 080842
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
7.78 DUNKIN-CONFERENCE MEAL 339151 1995 078195
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
20.06 ACME FEED&SEED-CONFERENCE MEAL 339152 1995 087454
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
15.46 BONGO JAVA-CONFERENCE MEAL 339153 1995 022506
9/22
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
27.13 MARTINS BBQ-CONFERENCE MEAL 339154 1995 086845
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
18.65 ISTANBUL-CONFERENCE MEAL 339155 1995 091892
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
15.98 KITCHEN NOTES-CONFERENCE MEAL 339156 1995 015873
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
7.82 BONGO JAVA-CONFERENCE MEAL 339157 1995 057554
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
6.61 BONGO JAVA-CONFERENCE MEAL 339158 1995 093013
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
20.53 CHILANGOS TACOS 339159 1995 008895
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
5.45 WATER/SODA PURCHASE AT AIRPORT 339160 1995 058154
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
20.99 UBER-CONFERENCE TRANSPORTATION 339161 1995 085429
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
25.27 UBER-CONFERENCE TRANSPORTATION 339162 1995 041340
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
3.68 UBER-CONFERENCE TRANSPORTATION 339163 1995 003499
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
27.05 KITCHEN NOTES-CONFERENCE MEAL 339164 1995 090607
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
805.24 OMNI HOTEL AT CONFERENCE 339165 1995 097617
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
55.00 LOCAL CLASS THROUGH MRPA 339166 1995 009411
9/28
3001.647710/29/2021 Local Meeting Expenses General/Admn-Recreation
49.99 CUB-FIELDTRIPHOLZSNACKCLASSDEC 339167 3882 044902
10/5
3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
217.68 SONETICS-HEADSET REPAIRS 339168 7657 001894
9/24
1225.623010/29/2021 Repair/Maintenance Supplies-Ge Fire / EMS Equipment
192.58 FIREHOUSE ID-LOCKER NAMEPLATES 339169 7657 075280
10/1
1221.622410/29/2021 Clothing/Personal Equipment Administration-Fire
118.61 DAVANNIS FOR COUNCIL 339170 1432 069865
9/14
0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
85.65 KOWALSKIS FOR COUNCIL 339171 1432 006776
9/16
0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
19.98 CUB FOODS FOR COUNCIL 339172 1432 069011
10/4
0401.647710/29/2021 Local Meeting Expenses General & Admn-City Clerk
32.50 COSTCO FOR COUNCIL 339173 1432 094553
10/4
0401.647710/29/2021 Local Meeting Expenses General & Admn-City Clerk
120.00 MPCA-TOM WASTEWATER TRAINING 339174 7932 003847
9/15
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
2.99 MPCA-TOM WASTEWATER TRAINING 339175 7932 028503
9/15
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
573.03 CANAL PARKBRENT LODGING MNAWWA 339176 7932 097845
9/17
6103.647610/29/2021 Conferences/Meetings/Training Training & Education
390.00 MPCA-TOM WASTEWATER TRAINING 339177 7932 006521
9/21
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
390.00 MPCAORAYNE WASTEWATER TRAINING 339178 7932 090449
9/21
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
9.71 MPCA-TOM WASTEWATER TRAINING 339179 7932 023952
9/21
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
9.71 MPCAORAYNE WASTEWATER TRAINING 339180 7932 027015
9/21
6203.647610/29/2021 Conferences/Meetings/Training Training & Education
125.20 AXON MOUNTS FOR MFF 339181 3735 014599
9/29
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
279.99 HARDWARE HANK-BLOWER 339182 0007 069615
9/23
3304.623310/29/2021 Building Repair Supplies Bldg/Facilities Maintenance
41.87 B.KRUCKOW VISA 0007 339183 0007 053874 9001.225010/29/2021 Escrow Deposits General Fund
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
9/24
11.50 HOME DEPOT-HARDWARE 339184 0007 005243
10/4
3304.623310/29/2021 Building Repair Supplies Bldg/Facilities Maintenance
1.36 USPS-POSTAGE 339185 6285 046517 9/8 9695.634610/29/2021 Postage Dakota Co Drug Task Force
8.00 USPS-POSTAGE 339186 6285 021943
9/16
9695.634610/29/2021 Postage Dakota Co Drug Task Force
7.38 USPS-POSTAGE 339187 6285 062262
9/24
9695.634610/29/2021 Postage Dakota Co Drug Task Force
21.00 PARKING FOR HIDTA TRAINING 339188 6285 001521
9/28
9695.635310/29/2021 Personal Auto/Parking Dakota Co Drug Task Force
21.00 PARKING FOR HIDTA TRAINING 339189 6285 013199
9/29
9695.635310/29/2021 Personal Auto/Parking Dakota Co Drug Task Force
642.74 BESTBUYEVIDENCE LAPTOP SURFACE 339190 6285 036922
9/30
9695.666010/29/2021 Office Furnishings & Equipment Dakota Co Drug Task Force
685.00 ISD 191 FEE FOR TRAINING SITE 339191 7519 041230 9/9 1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
289.00 NTOA TRAINING FOR SWAT 339192 7519 032493 9/9 1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
163.55 BROADWAY BAR FOR SWAT TRAINING 339193 7519 098157
9/28
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
49.95 ZERO9 HOLSTER FOR SWAT 339194 7519 005290
10/1
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
127.87 LAKEVILLETROPHY PLAQUE 339195 4154 022649 9/7 9695.621010/29/2021 Office Supplies Dakota Co Drug Task Force
10.58 WALMART RACHET STRAPS 339196 4154 017287 9/8 9695.621010/29/2021 Office Supplies Dakota Co Drug Task Force
22.75 TRACFONE OCT 2021 339197 4154 067021
9/22
9698.6479 H210110/29/2021 Dues and Subscriptions DCDTF HIDTA
22.77 TRACFONE OCT 2021 339198 4154 093976
9/23
9698.647910/29/2021 Dues and Subscriptions DCDTF HIDTA
22.75 TRACFONE OCT 2021 339199 4154 067498
9/25
9698.6479 H210110/29/2021 Dues and Subscriptions DCDTF HIDTA
22.71 TRACFONE OCT 2021 339200 4154 082983
9/26
9698.6479 H210110/29/2021 Dues and Subscriptions DCDTF HIDTA
77.18 LAKEVILLETROPHY PLAQUE 339201 4154 085321
9/30
9695.621010/29/2021 Office Supplies Dakota Co Drug Task Force
410.00 USCIS DEFERRED ACTION PMT 339202 4154 013648
10/4
9695.658610/29/2021 Purchase of Evidence Dakota Co Drug Task Force
270.00 NRPA CRPC CERTIFICATION 339203 7493 001525
9/13
3001.647510/29/2021 Miscellaneous General/Admn-Recreation
35.30 UBER.CONFERENCE 339204 7493 084667
9/20
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
9.83 WHITE DUCK TACO. NRPA FOOD 339205 7493 040575 6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
9/20
18.85 CITYGYRO.CONFERENCE PER DIEM 339206 7493 076434
9/21
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
20.56 ACME FEED & SEED. NRPA FOOD 339207 7493 059500
9/21
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
23.00 KITCHEN NOTE.NRPA FOOD 339208 7493 097238
9/21
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
32.62 MARTINS.NRPA FOOD 339209 7493 042251
9/23
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
20.85 ASSEMBLY FOOD HALL.NRPA FOOD 339210 7493 075501
9/23
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
22.94 BLUE STRIPES GULCH.NRPA FOOD 339211 7493 056866
9/23
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
537.66 OMNI.NRPA 339212 7493 049274
9/23
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
21.94 UBER.CONFERENCE 339213 7493 023274
9/24
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
20.85 ASSEMBLY FOOD HALL.NRPA FOOD 339214 7493 079383
9/24
6801.647610/29/2021 Conferences/Meetings/Training General & Administrative
86.95 HULU-TV SERVICES 339215 6179 038574
9/15
1221.653510/29/2021 Other Contractual Services Administration-Fire
327.80 FS.COM-FIBER CABLING 339216 6179 032301
9/15
0301.621010/29/2021 Office Supplies IT-Gen & Admn
86.95 HULU-TV SERVICES 339217 6179 050467
9/29
1221.653510/29/2021 Other Contractual Services Administration-Fire
600.00 GTS-IT CONFERENCE - ROBYN-DAN 339218 6179 031357
9/30
0301.647610/29/2021 Conferences/Meetings/Training IT-Gen & Admn
53.40 FS.COM-FIBER CABLING 339219 6179 010413
10/2
0301.621010/29/2021 Office Supplies IT-Gen & Admn
86.95 HULU-TV SERVICES 339220 6179 028491
10/4
1221.653510/29/2021 Other Contractual Services Administration-Fire
19.95 PAYFLOW-CC CHARGES 339221 6179 013279
10/4
0301.656910/29/2021 Maintenance Contracts IT-Gen & Admn
197.00 BUSINESS MGT. FMLA LEAVE TRAIN 339222 4868 001480
10/4
1101.647610/29/2021 Conferences/Meetings/Training General/Admn-Police
160.00 PAYPAL-SFM CONF.339223 9201 059089
9/13
1228.647610/29/2021 Conferences/Meetings/Training Inspection and Prevention
130.00 LUNDS & BYERLYS COUNCIL MEAL 339224 1112 028273 9/7 0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
409.48 DAVE HOTEL FOR MCMA CONFERENCE 339225 1112 011173 0201.647610/29/2021 Conferences/Meetings/Training General & Admn-Admn
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
27Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
9/17
11.98 KOWALSKI COUNCIL MEAL 339226 1112 037825
9/21
0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
122.01 LUNDS & BYERLYS COUNCIL MEAL 339227 1112 011598
10/5
0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
9.98 HYVEE, COUNCIL MTG FOOD 339228 1104 032895
9/14
0101.647710/29/2021 Local Meeting Expenses Legislative/Policy Development
23.64 MCMA LUNCH 339229 1104 085511
9/15
0201.647610/29/2021 Conferences/Meetings/Training General & Admn-Admn
15.00 DCRC-HANSEN, CHAMBER EVENT 339230 1104 072491
9/15
0101.647610/29/2021 Conferences/Meetings/Training Legislative/Policy Development
331.66 INN ON SUPERIOR, MCMA 339231 1104 039513
9/17
0201.647610/29/2021 Conferences/Meetings/Training General & Admn-Admn
165.83-INN ON SUP, SHARED HOTEL COST 339232 1104 091821
9/18
0201.647610/29/2021 Conferences/Meetings/Training General & Admn-Admn
15.00 DCRC-HANSEN, CHAMBER EVENT 339233 1104 022722
9/20
0101.647610/29/2021 Conferences/Meetings/Training Legislative/Policy Development
206.92 DENTISTRY, MISTAKE PAYMENT 339234 1104 059393
9/21
9001.225010/29/2021 Escrow Deposits General Fund
18.19 WALMART-SUPPLIES 339235 3540 089161
9/12
6501.622010/29/2021 Operating Supplies - General G/A - Water Quality
45.00 UM WORKSHOP 339236 3540 044050
9/14
6511.647610/29/2021 Conferences/Meetings/Training Training/Conferences/Schools
22.85 EB-2021 MN AIS EVENT 339237 3540 084355
9/20
6511.647610/29/2021 Conferences/Meetings/Training Training/Conferences/Schools
43.00 APERA-PH ELECTRODE REPLACE 339238 3540 018910
9/21
6501.623410/29/2021 Field/Other Equipment Repair G/A - Water Quality
39.97 SAMS-CAKE CHIEF SWEARING IN 339239 9690 060802 9/7 1221.622010/29/2021 Operating Supplies - General Administration-Fire
68.50 HOME DEPOT-MEASURING WHEELS 339240 9690 005317 9/9 1228.622010/29/2021 Operating Supplies - General Inspection and Prevention
63.94 HOME DEPOT-MEASURING WHEELS 339241 9690 000150 9/9 1228.622010/29/2021 Operating Supplies - General Inspection and Prevention
18.18 IGLOO-NEW COOLER HINGES 339242 9690 097019
9/14
1221.623010/29/2021 Repair/Maintenance Supplies-Ge Administration-Fire
19.16 SAMS-REHAB TRUCK SNACKS 339243 9690 023770
9/15
1221.622010/29/2021 Operating Supplies - General Administration-Fire
99.00 HOME DEPOT-VICE STA 4 339244 9690 095515
9/16
1221.623010/29/2021 Repair/Maintenance Supplies-Ge Administration-Fire
17.52 KWIK TRIP-NON OXY FUEL 339245 9690 008239
9/22
1224.623510/29/2021 Fuel, Lubricants, Additives Engineer
67.80 HOMEDEPOT-TRAINING SUPPLIES 339246 9690 046079 1223.622010/29/2021 Operating Supplies - General Training Fire & EMS
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
9/22
105.48 HOMEDEPOT-TRAINING SUPPLIES 339247 9690 016716
9/22
1223.622010/29/2021 Operating Supplies - General Training Fire & EMS
13.89 UPS-HEADSET REPAIR 339248 9690 078578
9/28
1224.623110/29/2021 Mobile Equipment Repair Parts Engineer
21.05 UPS-HEADSET REPAIR 339249 9690 090755
9/30
1224.623110/29/2021 Mobile Equipment Repair Parts Engineer
23.15 WALMART MOON BRIGHT BEG 339250 7790 046240 9/7 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
17.87 HOME DEPOT MUMS PRESCHOOL 339251 7790 051267 9/8 3057.622710/29/2021 Recreation Equipment/Supplies Preschool Programs
4.29 TEACHERSPAYTEACHERS PLANS 339252 7790 003317
9/28
3057.622010/29/2021 Operating Supplies - General Preschool Programs
5.00 FAA DRONE PILOT REGISTRATION 339253 3701 055816 9/8 1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
134.30 ADORAMA DRONE 339254 3701 050718 9/9 1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
19.98 FEDEX SHIPPING FIREARMS 339255 3701 056958
9/10
1104.621110/29/2021 Office Printed Material/Forms Patrolling/Traffic
17.13 ADORAMA DRONE 339256 3701 050718
9/10
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
308.32 ADORAMA DRONE 339257 3701 009552
9/10
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
47.66 DJI DRONE PARTS 339258 3701 095427
9/15
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
10.08 KWIK TRIPP GAS FOR GENERATOR 339259 3701 022727
9/22
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
22.49 HOME DEPOT GAS CAN CST 339260 3701 009989
9/22
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
931.82 4ALLPROMO - MARKETING CUPS 339261 8676 031216
9/14
6801.635710/29/2021 Advertising/Publication General & Administrative
41.30 NRPA - UBER 339262 8676 029191
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
17.13 WHITEDUCKTACO - NRPA 339263 8676 030346
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
11.24 TACO BELL - NRPA 339264 8676 005441
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
70.17 UBER - NRPA 339265 8676 009298
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
22.00 ACME - NRPA 339266 8676 067804
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
12.46 STARBUCKS - NRPA 339267 8676 075301
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
29.61 MARTINS - NRPA 339268 8676 050966
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
15.51 ASSEMBLY HALL - NRPA 339269 8676 032654
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
25.95 BLUESTRIPES - NRPA 339270 8676 052386
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
537.66 OMNI - NRPA 339271 8676 067142
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
28.21 UBER - NRPA 339272 8676 065202
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
19.10 INSTANBUL - NRPA 339273 8676 053800
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
20.97 UBER - NRPA 339274 8676 053275
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
55.00 MRPA - OLIVIA AWARDS 339275 8676 068720
9/30
6801.647710/29/2021 Local Meeting Expenses General & Administrative
225.00-MNCPA REFUND FOR TRAINING 339276 4884 065216
9/20
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
222.46 SAMS CLUB-BARRICADED SUSPECT 339277 8997 056642
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
221.34 MCDONALDS-BARRICADE SUSPECT 339278 8997 066872
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
24.95 CUB-BARICADE SUSPECT 339279 8997 036093
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
136.87 SAMS CLUB-BARRICADED SUSPECT 339280 8997 053268
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
354.81 POT BELLY-BARICADE SUSPECT 339281 8997 000139
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
441.68 IAPMO-2020 PLUMBING CODE 339282 4872 087259
9/27
0801.621510/29/2021 Reference Materials General & Admn-Protective Insp
121.00 INTL CODE COUNCDALE S. RENEWAL 339283 4872 053435
9/28
0801.647910/29/2021 Dues and Subscriptions General & Admn-Protective Insp
112.50 CUBAPC MEETING MEAL & SUPPLIES 339284 4872 095733
9/28
0720.647710/29/2021 Local Meeting Expenses General Admin-Planning & Zonin
53.03 DAYTIMER-SARAH T PLANNER 339285 4872 004455
9/28
0720.621010/29/2021 Office Supplies General Admin-Planning & Zonin
25.00 DOLI-DALE S. TRAINING 339286 4872 082598
9/29
0801.647610/29/2021 Conferences/Meetings/Training General & Admn-Protective Insp
25.00 DOLI-DALE S. TRAINING 339287 4872 072904 0801.647610/29/2021 Conferences/Meetings/Training General & Admn-Protective Insp
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
9/29
140.00 MYPLUMBING-SCOTT P. TRAINING 339288 4872 033913
10/5
0801.647610/29/2021 Conferences/Meetings/Training General & Admn-Protective Insp
64.45 JERSEY MIKES-VOLUNTEER HIST 339289 9854 055993
9/20
0917.649610/29/2021 Historical Society Historical Society
20.00 MAGC PROF. ANNUALCONF. -VIRTUA 339290 9854 003029
9/24
0901.647910/29/2021 Dues and Subscriptions Gen & Admin-Communications
40.00 MAGC-ELLICKSON VIRTUAL CONF 339291 0985 075610
9/29
0901.647610/29/2021 Conferences/Meetings/Training Gen & Admin-Communications
355.25 SOUTH METRO ANIMAL EMG CARE K9 339292 9807 023709
9/11
1104.632510/29/2021 Vet/Kennel Charge/Animal Dispo Patrolling/Traffic
85.12 IGH ANIMAL HOSPITAL - VET BILL 339293 9807 013423
9/27
1104.632510/29/2021 Vet/Kennel Charge/Animal Dispo Patrolling/Traffic
308.84 AMERICINN SWAT MEDIC TRAINING 339294 4934 024362
9/10
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
75.00 BCA - DMT RECERT 4 KARIN 339295 4934 036145
9/13
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
75.00 BCA - DMT RECERT 4 LOUNSBURY 339296 4934 067108
9/13
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
500.00-BCA RETURN FOR CANC CLASS KOPP 339297 4934 001644
9/17
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
250.00-BCA RETURN FOR CANC CLASS BOEK 339298 4934 086129
9/23
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
250.00-BCA RETURN FOR CANC CLASS MOSE 339299 4934 051615
9/23
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
500.00-BCA RETURN FOR CANC CLASS JAKE 339300 4934 001615
9/23
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
1,790.00 GRACIE UNIV FOR UOF TRAINING 339301 4934 054095
9/29
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
1,000.00 BCA TRAINING FOR BOEKHOFF 339302 4934 069907
9/29
1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
16.80-HOMEDEPOT-REPLACE LIGHT BULBS 339303 4793 090721 9/7 6146.623010/29/2021 Repair/Maintenance Supplies-Ge North Plant Building
7.35 HOMEDEPOT-REPLACE LIGHT BULBS 339304 4793 061901 9/7 6146.623010/29/2021 Repair/Maintenance Supplies-Ge North Plant Building
573.03 CANALPARKLODGEMNAWWA FALL CONF 339305 4793 074692
9/17
6103.647610/29/2021 Conferences/Meetings/Training Training & Education
573.03 CANALPARKLODGEMNAWWA FALL CONF 339306 4793 004212
9/17
6103.647610/29/2021 Conferences/Meetings/Training Training & Education
29.88 PLAYITAGAIN-VOLLEYBALL EQUIP 339307 4239 038414
9/14
3041.622710/29/2021 Recreation Equipment/Supplies Adult Volleyball
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
53.54 PERSONAL PAYMENT, ERROR 339308 4239 011342
9/20
9001.225010/29/2021 Escrow Deposits General Fund
53.54 PERSONAL PAYMENT, ERROR 339309 4239 060464
9/27
9001.225010/29/2021 Escrow Deposits General Fund
91.04 BBSPORTS REMOTE REPLACEMENT TV 339310 1527 004224
9/13
9701.623210/29/2021 Small Equipment Repair Parts PEG-eligible
31.05 BESTBUY-ETHERNET ADAPTOR 339311 1527 019262
9/14
9701.622010/29/2021 Operating Supplies - General PEG-eligible
53.55 BESTBUY-WEBCAM FOR JOSH'S PC 339312 1527 084388
9/27
9701.621210/29/2021 Office Small Equipment PEG-eligible
2.29 COMCAST FOR LOBBY TV 339313 1527 044105
10/3
9701.647510/29/2021 Miscellaneous PEG-eligible
29.00 ENVATO VIDEO TEMPLATES MONTHLY 339314 1527 042088
10/5
9701.631010/29/2021 Professional Services-General PEG-eligible
20.00 MNGFOA - GIBBS ADV ACCT SEMINA 339315 4991 070772
9/22
0501.647610/29/2021 Conferences/Meetings/Training General & Admn-Finance
20.00 MNGFOA - GIBBS ACCT SEMINAR 339316 4991 019552
9/22
0501.647610/29/2021 Conferences/Meetings/Training General & Admn-Finance
14.00 ARROWWOOD - BRKFST - CONF 339317 4991 074411
9/29
0501.647610/29/2021 Conferences/Meetings/Training General & Admn-Finance
408.62 ARROWWOOD - LODGING FELDMAN 339318 4991 088082
10/1
0501.647610/29/2021 Conferences/Meetings/Training General & Admn-Finance
65.00 NRPA RENEWAL 339319 9493 089615 9/8 3001.647910/29/2021 Dues and Subscriptions General/Admn-Recreation
51.96 WALMART-ART BLOCK SUPPLIES 339320 9493 030981
9/10
3097.622710/29/2021 Recreation Equipment/Supplies Art Block
55.94 WAL-MART PROGRAM SUPPLIES 339321 9493 090033
9/17
3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
74.64 CUB-ART BLOCK SUPPLIES 339322 9493 046436
9/19
3097.622710/29/2021 Recreation Equipment/Supplies Art Block
25.00 DREAMSTIME - ADVERTISE EAH 339323 9493 063200
9/25
3081.635710/29/2021 Advertising/Publication Arts & Humanities Council
501.42 HALLOWEENCOSTUMESTEAM COSTUMES 339324 0487 009702
10/5
6611.622010/29/2021 Operating Supplies - General Learn To Skate
18.26 CUB-PROMOTIONAL CEREMONY 339325 3719 004387
9/15
1101.647510/29/2021 Miscellaneous General/Admn-Police
15.00 CITYOFEAGAN-MASS CONFERENCE 339326 0751 053092
9/14
3078.647610/29/2021 Conferences/Meetings/Training Senior Citizens
227.26 ULINE- OFFICE FURNITURE 339327 7518 058531
9/23
1107.621210/29/2021 Office Small Equipment Support Services
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
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Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
14.50 ULINE- OFFICE FURNITURE 339328 7518 028683
9/24
1107.621210/29/2021 Office Small Equipment Support Services
77.20 ULINE- OFFICE FURNITURE 339329 7518 041476
9/29
1107.621210/29/2021 Office Small Equipment Support Services
159.63 BLICK PROGRAM SUPPLIES 339330 8622 087506
9/10
3081.622710/29/2021 Recreation Equipment/Supplies Arts & Humanities Council
59.42 BLICK PROGRAM SUPPLIES 339331 8622 025685
10/4
3095.622710/29/2021 Recreation Equipment/Supplies Art House MRAC Grant
54.62 WAGNWASH DOG FOOD 339332 6807 077327
9/30
9695.622610/29/2021 Public Safety Supplies Dakota Co Drug Task Force
15.00 MINI MASS CITY OF EAGAN 339333 8588 043533
9/21
3001.647710/29/2021 Local Meeting Expenses General/Admn-Recreation
199.00 CALIBER PRESS TRAINING 339334 7527 074539 9/9 1105.647610/29/2021 Conferences/Meetings/Training Investigation/Crime Prevention
35.00 MIKE'S SHOE REPAIR GUN CASE RE 339335 7527 010496
9/22
1104.622610/29/2021 Public Safety Supplies Patrolling/Traffic
995.00 CELLHAWK COMPUTE FORENSIC TRAI 339336 7527 084708
9/27
1105.647610/29/2021 Conferences/Meetings/Training Investigation/Crime Prevention
1,000.00 BCA DETECTIVE TRAINING 339337 7527 005149
9/28
1105.647610/29/2021 Conferences/Meetings/Training Investigation/Crime Prevention
275.00 ON TARGET SOLUTIONS DETECTIVE 339338 7527 055146
10/4
1105.647610/29/2021 Conferences/Meetings/Training Investigation/Crime Prevention
234.00 NTOA SWAT TRAINING 339339 4926 020817 9/8 1104.647610/29/2021 Conferences/Meetings/Training Patrolling/Traffic
14.32 HARDWARE HANK SRO AFE BOLTS 339340 4926 064782
9/16
1107.666010/29/2021 Office Furnishings & Equipment Support Services
765.82 CABELA'S-SRO SAFE 339341 4926 059390
9/16
1107.666010/29/2021 Office Furnishings & Equipment Support Services
22.49 FLEET FARM SRO SAFE ACC.339342 4926 048362
9/17
1107.666010/29/2021 Office Furnishings & Equipment Support Services
43.69 AMAZON HR OFFICE EQUIPMENT 339343 7215 016250 9/9 1001.666010/29/2021 Office Furnishings & Equipment General/Admn-Human Resources
711.95 FS SOLUTIONS DRUG SCREENS 339344 7215 013689 9/9 1001.631810/29/2021 Medical Services - Physical Ex General/Admn-Human Resources
30.00 SPRINGBOARD ARTS JOB POSTING 339345 7215 020486
9/21
1001.635810/29/2021 Employment Advertising General/Admn-Human Resources
106.05 AMAZON HR OFFICE EQUIPMENT 339346 7215 078311
10/1
1001.666010/29/2021 Office Furnishings & Equipment General/Admn-Human Resources
13.80 AMAZON HR OFFICE EQUIPMENT 339347 7215 099892
10/1
1001.666010/29/2021 Office Furnishings & Equipment General/Admn-Human Resources
152.52 WALMART-LAUNDRY DET.339348 4320 017341 9/7 6827.622010/29/2021 Operating Supplies - General Building Maintenance
58.99 AMAZON-CUSTODIAL 339349 4320 085054
9/16
6827.622310/29/2021 Building/Cleaning Supplies Building Maintenance
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
33Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
143.38 AMAZON-CUSTODIAL SUPPLIES 339350 4320 015981
9/17
3304.622310/29/2021 Building/Cleaning Supplies Bldg/Facilities Maintenance
60.00 DOLI-BOILERS LICENSE SIPPER 339351 4320 005064
10/4
6827.648010/29/2021 Licenses, Permits and Taxes Building Maintenance
11.99 DROPBOX FOR VIDEO TRANSFER 339352 5882 033674 9/6 9701.631010/29/2021 Professional Services-General PEG-eligible
.99 IPHONE CLOUD STORAGE-VIDEO 339353 5882 077186 9/7 9701.631010/29/2021 Professional Services-General PEG-eligible
1,124.00 CMC RESCUE-STOKES BASKET 339354 7344 024007
9/13
1223.622010/29/2021 Operating Supplies - General Training Fire & EMS
143.53 JIMMY JOHN-BARRICADE SUSPECT 339355 0836 030280
9/19
1105.652010/29/2021 Major Investigation Expenses Investigation/Crime Prevention
550.00 GYM WORKS EQUIP MAINTENANCE 339356 9061 027562
9/15
6807.653510/29/2021 Other Contractual Services Fitness Center
82.60 FARMCHEM CORP MOWER REPAIR 339357 5486 003951
9/13
3127.623110/29/2021 Mobile Equipment Repair Parts Equipment Maintenance/Repair
341.98 ECONOLIGHT, CMF MECH SHOP 339358 5486 004170
9/16
3304.623310/29/2021 Building Repair Supplies Bldg/Facilities Maintenance
156.20 PRESSURE WASHER PARTS, CLEANIN 339359 5486 069920
10/4
3106.622310/29/2021 Building/Cleaning Supplies Structure Care & Maintenance
32.23 AMAZON OFFICE SUPPLY 339360 9667 011302
9/30
3170.621010/29/2021 Office Supplies General AdmIn-Parks
39.37 WALMART OFFICE SUPPLY 339361 9667 040537
10/4
3170.621010/29/2021 Office Supplies General AdmIn-Parks
5.99 HOLIDAY-ICE 339362 5412 079233
9/11
3027.622710/29/2021 Recreation Equipment/Supplies Holz Farm
37.00 SURVEY MONKEY 339363 5412 065185
9/20
3001.647910/29/2021 Dues and Subscriptions General/Admn-Recreation
6.21 ALDI-HAND SANITIZER 339364 6884 012413
9/13
6601.622310/29/2021 Building/Cleaning Supplies General/Administrative-Arena
4.14 ALDI-HAND SANITIZER 339365 6884 086967
9/20
6601.622310/29/2021 Building/Cleaning Supplies General/Administrative-Arena
15.28 CRACKERBARRELCHIEF'S BREAKFAST 339366 5528 065975 9/8 1101.647710/29/2021 Local Meeting Expenses General/Admn-Police
25.00 GPS TRACKER 339367 5528 012331
9/26
1105.645710/29/2021 Machinery & Equipment-Rental Investigation/Crime Prevention
69.62 YOUTUBE TV 339368 5528 003578
9/26
1104.656910/29/2021 Maintenance Contracts Patrolling/Traffic
47.00 FACEBOOK - CATALOG AD 339369 8178 003883 9/9 3001.635710/29/2021 Advertising/Publication General/Admn-Recreation
125.00 FACEBOOK AD FOOD TRUCK 339370 8178 051225
10/1
3079.635710/29/2021 Advertising/Publication Special Events
10.27 AMAZON- HALLOWEEN DECOR 339371 3196 008340 9/9 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
34Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
68.55 GOT PRINT- MARKET POSTCARDS 339372 3196 097581
9/10
3061.635710/29/2021 Advertising/Publication Market Fest
146.74 JIMMY JOHNS HOLZ FARM 339373 3196 088859
9/18
3027.622710/29/2021 Recreation Equipment/Supplies Holz Farm
60.80 GOT PRINT- MARKET POSTCARDS 339374 3196 047349
10/1
3061.635710/29/2021 Advertising/Publication Market Fest
672.40 AMAZON-WATER FOUNTAIN FILTER 339375 7965 020037 9/8 6146.626010/29/2021 Utility System Parts/Supplies North Plant Building
175.11 HOME DEPOT-NTP SHELF LAB 339376 7965 084611 9/8 6146.623310/29/2021 Building Repair Supplies North Plant Building
59.97 HD-WELL 10 SEALER AND TAPE 339377 7965 056078
9/10
6156.623010/29/2021 Repair/Maintenance Supplies-Ge South Well Field
27.05 HD-PARTS FOR ALUM STATION 339378 7965 051358
9/13
6439.623310/29/2021 Building Repair Supplies Lift Station Maintenanc/Repair
10.00 PARKING FOR AWWA 339379 7965 058714
9/15
6103.635310/29/2021 Personal Auto/Parking Training & Education
573.03 CANALPARK-2021 AWWA LODGING 339380 7965 079059
9/17
6103.647610/29/2021 Conferences/Meetings/Training Training & Education
300.00 AMER FLAG-FLAGS BOTH PLANTS 339381 7965 010251
9/22
6154.626010/29/2021 Utility System Parts/Supplies South Plant Building
233.27 AMER FLAG-FLAGS BOTH PLANTS 339381 7965 010251
9/22
6146.626010/29/2021 Utility System Parts/Supplies North Plant Building
79.30 HOME DEPOT-PM SOUTH PLANT 339382 7965 062538
9/24
6154.623010/29/2021 Repair/Maintenance Supplies-Ge South Plant Building
49.96 HD-CHARGER/BLUE TOOTH 602 TRU 339383 7965 077771
9/24
6154.623010/29/2021 Repair/Maintenance Supplies-Ge South Plant Building
290.32 MI-WELL 2 ANGLE GASKET PARTS 339384 7965 040318
9/30
6148.623010/29/2021 Repair/Maintenance Supplies-Ge North Well Field
34.94-RETURN - HOME DEPOT FARMDINNER 339385 1171 090521 9/5 3079.622710/29/2021 Recreation Equipment/Supplies Special Events
30.00-REFUND - SWANK 339386 1171 054235
9/14
3079.632010/29/2021 Instructors Special Events
30.70 AMAZON COMPUTER BACK PACK 339387 1171 068580
9/18
3061.622710/29/2021 Recreation Equipment/Supplies Market Fest
18.02 WHITE TACO - TRAVEL MEAL TM 339388 1171 099850
9/20
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
19.46 ACME FEED - TRAVEL MEAL TM 339389 1171 076010
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
28.05 KITCHEN NOTES - TRAVEL MEAL TM 339390 1171 053514
9/21
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
14.20 BONGO JAVA - TRAVEL MEAL TM 339391 1171 001289
9/22
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
35Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20213562 10/29/2021 121803 US BANK - AUTOPAY Continued...
19.45 MARTINS BBQ - TRAVEL MEAL TM 339392 1171 025802
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
18.16 DESANO PIZZA - TRAVEL MEAL TM 339393 1171 065475
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
492.72 NRPA HOTEL - MOZINGO 339394 1171 016536
9/23
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
14.27 DESANO PIZZA - TRAVEL MEAL TM 339395 1171 068561
9/24
3001.647610/29/2021 Conferences/Meetings/Training General/Admn-Recreation
10.50 SAMS CLUB MEETING ROOM PHOTOS 339396 1171 085413
10/1
0201.631010/29/2021 Professional Services-General General & Admn-Admn
18.75 VISME- TEMP COMP SFTWRE 339397 6280 050828
9/13
2201.622010/29/2021 Operating Supplies - General Gen/Adm-Streets
45.00 UOFMN- LDRSHP SKILLS DRUCKER 339398 6280 096054
9/14
2201.647610/29/2021 Conferences/Meetings/Training Gen/Adm-Streets
45.00 UOFMN- ASPHALT PVMT REHAB DRUC 339399 6280 093865
9/14
2201.647610/29/2021 Conferences/Meetings/Training Gen/Adm-Streets
116.10 VISTA- EQUIP OPERATOR TRNG 339400 6280 051734
9/16
2201.647610/29/2021 Conferences/Meetings/Training Gen/Adm-Streets
334.75 APWAMN- FALL CONF MATTHYS 339401 6280 027972
9/23
2010.647610/29/2021 Conferences/Meetings/Training General Engineering
515.00 APWAMN- FALL WKSHP CONF PLATH 339402 6280 011504
9/23
2201.647610/29/2021 Conferences/Meetings/Training Gen/Adm-Streets
100.00 IAM- ANNUAL MBRSHP DRUCKER 339403 6280 097850
9/27
6201.647910/29/2021 Dues and Subscriptions San Sewer-Administration
100.00 IAM- ANNUAL MBRSHP DRUCKER 339403 6280 097850
9/27
6101.647910/29/2021 Dues and Subscriptions Water -Administration
2,008.50 APWAMN- FALL CONF (X6)339404 6280 080182
10/4
2010.647610/29/2021 Conferences/Meetings/Training General Engineering
55.00 MRPA CONFERENCE, PROGRAM COORD 339405 6289 058336
10/1
6801.647710/29/2021 Local Meeting Expenses General & Administrative
35,763.13
20214222 10/29/2021 100892 ICMA RETIREMENT TRUST
42,388.48 EMPLOYEE CONTRIBUTIONS 339480 102921 9592.203110/29/2021 Ded Pay - ICMA Benefit Accrual
42,388.48
20215643 10/29/2021 147907 SELECT ACCOUNT
4,962.35 FLEX REIMBURSEMENT 339481 102821 9592.221510/29/2021 Flex Plan Withholding Payable Benefit Accrual
4,962.35
10/28/2021City of Eagan 16:11:48R55CKR2LOGIS102V
36Page -Council Check Register by GL
Check Register w GL Date & Summary
10/29/202110/25/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20218022 10/29/2021 100694 PUBLIC EMPLOYEE RETIREMENT Continued...
76.96 PAYROLL PERIOD 10/10-10/23/21 339482 434600-102321 9592.614610/29/2021 PERA - DCP Benefit Accrual
92,087.29 PAYROLL PERIOD 10/10-10/23/21 339482 434600-102321 9592.201310/29/2021 Ded Payable - PERA Benefit Accrual
45,877.50 PAYROLL PERIOD 10/10-10/23/21 339482 434600-102321 9592.614210/29/2021 PERA - Coordinated Benefit Accrual
78,374.91 PAYROLL PERIOD 10/10-10/23/21 339482 434600-102321 9592.614310/29/2021 PERA - Police Benefit Accrual
216,416.66
20218543 10/29/2021 151185 HEALTHPARTNERS INC
3,637.93 DENTAL CLAIMS REIMBURSEMENT 339483 102521 9594.615810/29/2021 Dental Insurance Dental Self-insurance
3,637.93
2,836,037.60 Grand Total Payment Instrument Totals
Checks 2,770,089.70
EFT Payments 35,763.13
30,184.77A/P ACH Payment
Total Payments 2,836,037.60
10/28/2021City of Eagan 16:11:54R55CKS2LOGIS100
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
10/29/202110/25/2021 -
Company Amount
907,121.9409001GENERAL FUND
2,121.6709111Tree mitigation
88.4009115DWI Forfeiture
12,817.9909197ETV
665,192.7109220PUBLIC UTILITIES
21,095.8309221CIVIC ARENA
56,349.7209222CASCADE BAY
48,162.3209223CENTRAL PARK /COMMUNITY CENTER
271,108.5609328PARK SYS DEV AND R&R
552.9409335EQUIPMENT REVOLVING
7,352.0009372REVOLVING SAF-CONSTRUCTION
150.0009376COMBINED UTILITY TRUNK FUND
573,585.8709592BENEFIT ACCRUAL
3,637.9309594Dental Self-insurance
16,542.8409695DAK CO DRUG TASK FORCE
250,156.8809880PAYROLL
Report Totals 2,836,037.60
11/4/2021City of Eagan 15:41:30R55CKR2 LOGIS102V
1Page -Council Check Register by GL
Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223032 11/5/2021 154773 292 DESIGN GROUP INC
13,300.00 292 DESIGN GROUP - RINKPROJECT 339490 21040.00-2 2822.6751 P146111/3/2021 Design & Engineering (External Goat Hill Park
56,715.08 292 DESIGN GROUP - RINKPROJECT 339491 21040.00-3 2822.6751 P146111/3/2021 Design & Engineering (External Goat Hill Park
70,015.08
223033 11/5/2021 152114 3 GUYS SEWING
84.00 HATS-PARKSJORDANCOLEDANNY 339652 8336 3170.211511/4/2021 Clothing Allowance General AdmIn-Parks
168.00 HATS-STREETS 339652 8336 2201.211511/4/2021 Clothing Allowance Gen/Adm-Streets
24.00 HATS-ANDYTIMM 339652 8336 2401.211511/4/2021 Clothing Allowance Gen/Adm-Central Services
12.00 HATS-ANGIEELLISON 339652 8336 2201.622411/4/2021 Clothing/Personal Equipment Gen/Adm-Streets
48.00 HATS-ENGINEERING 339652 8336 9001.225011/4/2021 Escrow Deposits General Fund
336.00
223034 11/5/2021 114960 A-1 STRIPES, INC.
375.00 PARKING LOT STRIPING 339653 24329 8417.671811/4/2021 Project - Other Charges P1417 2021 Trail & parking lot
375.00 PARKING LOT STRIPING OLD TOWN 339653 24329 5114.656611/4/2021 Striping Bituminous Mtn-Trails & Prk Lt
375.00 PARKING LOT STRIPING CARNELIAN 339653 24329 5114.656611/4/2021 Striping Bituminous Mtn-Trails & Prk Lt
1,125.00
223035 11/5/2021 101396 ALEX AIR APPARATUS, INC.
200.00 COMPRESSOR TESTING / REPAIR 339622 4678 1225.623011/3/2021 Repair/Maintenance Supplies-Ge Fire / EMS Equipment
200.00
223036 11/5/2021 150476 ALLSTREAM
254.93 TELEPHONE 339492 17782611 0501.634711/3/2021 Telephone Service & Line Charg General & Admn-Finance
300.46 TELEPHONE 339492 17782611 1108.634711/3/2021 Telephone Service & Line Charg Communications
118.36 TELEPHONE 339492 17782611 2460.634711/3/2021 Telephone Service & Line Charg Building And Grounds
72.84 TELEPHONE 339492 17782611 1221.634711/3/2021 Telephone Service & Line Charg Administration-Fire
50.01 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
48.09 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
48.09 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
48.10 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
48.10 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
47.44 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
50.01 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
50.01 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
50.01 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
47.44 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
47.44 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
47.83 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
53.28 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
11/12/2021
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
2Page -Council Check Register by GL
Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223036 11/5/2021 150476 ALLSTREAM Continued...
50.01 TELEPHONE 339492 17782611 3106.634711/3/2021 Telephone Service & Line Charg Structure Care & Maintenance
47.44 TELEPHONE 339492 17782611 3304.634711/3/2021 Telephone Service & Line Charg Bldg/Facilities Maintenance
48.74 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
48.74 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
50.01 TELEPHONE 339492 17782611 0301.635211/3/2021 Telephone Circuits IT-Gen & Admn
58.11 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
58.11 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
58.11 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
58.11 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
58.11 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
58.12 TELEPHONE 339492 17782611 9116.635211/3/2021 Telephone Circuits Cedar Grove Parking Garage
27.31 TELEPHONE 339492 17782611 6101.634711/3/2021 Telephone Service & Line Charg Water -Administration
47.96 TELEPHONE 339492 17782611 6146.634711/3/2021 Telephone Service & Line Charg North Plant Building
47.96 TELEPHONE 339492 17782611 6146.634711/3/2021 Telephone Service & Line Charg North Plant Building
47.96 TELEPHONE 339492 17782611 6146.634711/3/2021 Telephone Service & Line Charg North Plant Building
47.96 TELEPHONE 339492 17782611 6146.634711/3/2021 Telephone Service & Line Charg North Plant Building
47.97 TELEPHONE 339492 17782611 6146.634711/3/2021 Telephone Service & Line Charg North Plant Building
48.30 TELEPHONE 339492 17782611 6154.634711/3/2021 Telephone Service & Line Charg South Plant Building
48.30 TELEPHONE 339492 17782611 6154.634711/3/2021 Telephone Service & Line Charg South Plant Building
48.31 TELEPHONE 339492 17782611 6154.634711/3/2021 Telephone Service & Line Charg South Plant Building
36.42 TELEPHONE 339492 17782611 6601.634711/3/2021 Telephone Service & Line Charg General/Administrative-Arena
36.42 TELEPHONE 339492 17782611 6716.634711/3/2021 Telephone Service & Line Charg General Administration
63.73 TELEPHONE 339492 17782611 6801.634711/3/2021 Telephone Service & Line Charg General & Administrative
2,524.65
223037 11/5/2021 100385 AMER ENGINEERING TESTING INC
1,754.50 PLANT IMPROVEMENTS - MAT TEST 339493 INV-044673 6154.6630 P137811/3/2021 Other Improvements South Plant Building
3,418.75 QUALITY ASSURANCE TESTING 339654 INV-044674 6542.6718 P132611/4/2021 Project - Other Charges Capital Proj-WQ dedictn-cr1127
473.00 QUALITY ASSURANCE TESTING 339655 INV-044919 9001.2245 J035611/4/2021 Escrow - Private Development F General Fund
5,646.25
223038 11/5/2021 154676 AMERICAN SECURITY LLC
200.00 AMERICAN SECURITY SERVICES 339494 578686 6802.653511/3/2021 Other Contractual Services Banquet Room
400.00 AMERICAN SECURITY SERVICES 339495 578651 6802.653511/3/2021 Other Contractual Services Banquet Room
200.00 AMERICAN SECURITY SERVICES 339656 579230 6802.653511/4/2021 Other Contractual Services Banquet Room
800.00
223039 11/5/2021 142987 APPLE CHEVROLET BUICK NORTHFIELD
116.44 1146 339496 78713 9001.141511/3/2021 Inventory - Parts General Fund
116.44
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
3Page -Council Check Register by GL
Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223039 11/5/2021 142987 APPLE CHEVROLET BUICK NORTHFIELD Continued...
223040 11/5/2021 100360 APPLE FORD LINCOLN APPLE VALLEY
30.81 WO 1114 339497 543057 9001.141511/3/2021 Inventory - Parts General Fund
14.81 WO1114 339498 543087 9001.141511/3/2021 Inventory - Parts General Fund
60.54 2021-1132 339499 544024 9001.141511/3/2021 Inventory - Parts General Fund
100.60 WO 1115 339500 543794 9001.141511/3/2021 Inventory - Parts General Fund
278.25 STOCK 339501 544341 9001.141511/3/2021 Inventory - Parts General Fund
35.49 STOCK 339502 544260-1 9001.141511/3/2021 Inventory - Parts General Fund
34.54 WO 1103 339503 543359-1 9001.141511/3/2021 Inventory - Parts General Fund
293.10 WO 1103 339504 543359 9001.141511/3/2021 Inventory - Parts General Fund
195.94 WO 1103 339505 543126 9001.141511/3/2021 Inventory - Parts General Fund
450.30 WO 2021-1145 339623 544494 9001.141511/3/2021 Inventory - Parts General Fund
238.49 2021-1156 339657 544667 9001.141511/4/2021 Inventory - Parts General Fund
1,732.87
223041 11/5/2021 121083 ASPEN MILLS
190.16 UNIFORM PANTS - MARSHALL 339624 282863 1221.622411/3/2021 Clothing/Personal Equipment Administration-Fire
149.45 UNIFORM PANTS / PARTS 339625 282941 1221.622411/3/2021 Clothing/Personal Equipment Administration-Fire
339.61
223042 11/5/2021 101609 ASPEN WASTE
137.47 BALLFIELD TRASH 339626 S1332103-103121 3111.653911/3/2021 Waste Removal/Sanitation Servi Refuse/Waste Control
137.47 BALLFIELD TRASH 339627 S1322062-103121 3111.653911/3/2021 Waste Removal/Sanitation Servi Refuse/Waste Control
93.09 DOG PARK TRASH 339628 S1322070-110121 3111.653911/3/2021 Waste Removal/Sanitation Servi Refuse/Waste Control
368.03
223043 11/5/2021 140466 ASPENWALL TREE SERVICE INC.
825.00 HAZARD TREE REM - 1631 HAWKS P 339658 21-1237 3221.654511/4/2021 Tree Removal Emergency management
9,400.00 EAB REMOVALS 339659 21-1228 2273.642911/4/2021 Street Repair-Labor Emerald Ash Borer-Public
9,075.00 EAB REMOVALS 339660 21-1226 2273.642911/4/2021 Street Repair-Labor Emerald Ash Borer-Public
3,700.00 EAB REMOVALS 339661 21-1227 2273.642911/4/2021 Street Repair-Labor Emerald Ash Borer-Public
23,000.00
223044 11/5/2021 100010 ASTLEFORD EQUIP CO INC
185.90 UNIT 148 339506 02S31787 9001.141511/3/2021 Inventory - Parts General Fund
185.90
223045 11/5/2021 100016 BAUER BUILT
1,267.36 INVENTORY TIRES 11R22.5 339507 180275371 9001.141511/3/2021 Inventory - Parts General Fund
1,267.36
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11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223045 11/5/2021 100016 BAUER BUILT Continued...
223046 11/5/2021 158446 CBIZ INVESTMENT ADVISORY SERVICES LLC
249.12 3RD QTR 2021 339508 14073 1001.653511/3/2021 Other Contractual Services General/Admn-Human Resources
249.12
223047 11/5/2021 101745 CINTAS CORPORATION
97.18 SAFTEY SUPPLIES 339509 8405382904 6601.622211/3/2021 Medical/Rescue/Safety Supplies General/Administrative-Arena
97.18
223048 11/5/2021 154192 CLEANCHOICE ENERGY
1,006.64 9/1/21-9/30/21 339510 INV200280155 9116.640511/3/2021 Electricity Cedar Grove Parking Garage
1,006.64
223049 11/5/2021 147872 CLEAR MARKETING CONCEPTS LLC
2,160.00 PRE PAY RADIO STATION 2022 339511 8819 9222.143111/3/2021 Prepaid Expenses - Current Cascade Bay
2,160.00
223050 11/5/2021 142286 COMCAST
21.36 COMCAST FEES 11/5/21-12/4/21 339629 877210508075712
9-102521
1221.653511/3/2021 Other Contractual Services Administration-Fire
21.36
223051 11/5/2021 153524 COMCAST
775.00 COMCAST LINE TO BANDSHELL 339512 132599509 9704.653511/3/2021 Other Contractual Services Non-ETV CIP expenditures
775.00
223052 11/5/2021 100038 COMMERCIAL ASPHALT
2,072.23 ASPHALT STREET REPAIR 339513 211015 2220.625511/3/2021 Street Repair Supplies Bituminous Surface Maint
2,072.23
223053 11/5/2021 100040 CONT SAFETY EQUIP
126.00 CLOTHING ALLOW RICK ROBOHM 339514 454018 2201.211511/3/2021 Clothing Allowance Gen/Adm-Streets
126.00
223054 11/5/2021 144285 DAHLE, ANTHONY R
152.96 CLOTHING ALLOWANCE - DAHLE 339515 102621 6101.211511/3/2021 Clothing Allowance Water -Administration
152.96
223055 11/5/2021 138529 DAKOTA COUNTY LUMBER CO.
364.91 339630 2110-824624 3106.623311/3/2021 Building Repair Supplies Structure Care & Maintenance
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223055 11/5/2021 138529 DAKOTA COUNTY LUMBER CO.Continued...
364.91
223056 11/5/2021 100050 DAKOTA ELECTRIC
55.85 CARNELIAN LN HOCKEY RINK 339516 128582-4-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
16.65 RIDGE CLIFF PARK 339517 170637-3-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
16.16 PILOT KNOB PARK 339518 177545-1-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
22.71 BERRY RIDGE STORM 339519 189767-7-SEP21 6439.640811/3/2021 Electricity-Lift Stations Lift Station Maintenanc/Repair
16.16 PINECREST CT AERATOR 339520 198290-9-SEP21 6520.640511/3/2021 Electricity Basin Mgmt-Aeration
19.86 PILOT KNOB WELL SITE RINK 339521 200813-4-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
138.21 HIGHLINE TRAIL STORM 339522 201116-1-SEP21 6439.640811/3/2021 Electricity-Lift Stations Lift Station Maintenanc/Repair
3,210.61 WELL #19 339523 203725-7-SEP21 6154.640911/3/2021 Electricity-Wells/Booster Stat South Plant Building
16.16 HEINE CT AERATOR 339524 203785-1-SEP21 6520.640511/3/2021 Electricity Basin Mgmt-Aeration
44.19 31/WESCOTT SIGNALS 339525 214661-1-SEP21 6301.640711/3/2021 Electricity-Signal Lights Street Lighting
93.71 1275 TOWERVIEW RD 339526 321533-2-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
44.32 CEDAR GROVE SIGNALS 339527 333642-7-SEP21 6301.640711/3/2021 Electricity-Signal Lights Street Lighting
218.33 CEDARVALE BLVD LIGHTS 339528 346992-1-SEP21 6301.640611/3/2021 Electricity-Street Lights Street Lighting
16.16 DENMARK AVE #SLSIGN 339529 405764-2-SEP21 6301.640711/3/2021 Electricity-Signal Lights Street Lighting
21.84 CHLOE LANE LIFT STATION 339530 472429-0-SEP21 6239.640511/3/2021 Electricity Lift Station Maintenanc/Repair
1,678.56 FIRE STATION 1 339531 572299-6-SEP21 3313.640511/3/2021 Electricity Fire Buildings
5.00 CIVIL DEFENSE SIREN 339532 578913-6-SEP21 1106.640511/3/2021 Electricity Emergency preparedness
42.85 WOODHAVEN PARK 339533 1005785-6-SEP21 3106.640511/3/2021 Electricity Structure Care & Maintenance
5,677.33
223057 11/5/2021 100053 DELEGARD TOOL CO
113.68 PER THE PURCHASE ORDER 339631 64851 /1 2401.624011/3/2021 Small Tools Gen/Adm-Central Services
113.68
223058 11/5/2021 100528 DELL MARKETING L P
1,008.78 PC'S-MECHANICS 339699 10527940227 2401.666011/4/2021 Office Furnishings & Equipment Gen/Adm-Central Services
2,017.56 HR LAPTOP 339700 10530184741 1001.666011/4/2021 Office Furnishings & Equipment General/Admn-Human Resources
654.99 PC'STIMPLATH 339701 10529340103 2201.667011/4/2021 Other Equipment Gen/Adm-Streets
1,309.98 PC'SMECHANICS 339701 10529340103 2401.666011/4/2021 Office Furnishings & Equipment Gen/Adm-Central Services
654.99 LAPTOP PARTS-MCINTEE 339702 10530187075 9701.666011/4/2021 Office Furnishings & Equipment PEG-eligible
1,412.31 DELL COMPUTER, MILLER 339703 10529475762 0201.666011/4/2021 Office Furnishings & Equipment General & Admn-Admn
1,298.83-339704 60129419912 0720.667011/4/2021 Other Equipment General Admin-Planning & Zonin
5,759.78
223059 11/5/2021 100056 DEPUTY REGISTRAR 162
27.00 REG VIN 19375 339534 19375-102521 1104.648011/3/2021 Licenses, Permits and Taxes Patrolling/Traffic
27.00
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223059 11/5/2021 100056 DEPUTY REGISTRAR 162 Continued...
223060 11/5/2021 100056 DEPUTY REGISTRAR 162
27.00 REG VIN 19374 339535 19374-102521 1104.648011/3/2021 Licenses, Permits and Taxes Patrolling/Traffic
27.00
223061 11/5/2021 100056 DEPUTY REGISTRAR 162
27.00 REG VIN 19376 339536 19376-102521 1104.648011/3/2021 Licenses, Permits and Taxes Patrolling/Traffic
27.00
223062 11/5/2021 100554 DIESEL COMPONENTS INC
10.69 2021-1183 339662 D000015943 9001.141511/4/2021 Inventory - Parts General Fund
10.69
223063 11/5/2021 126333 DUNN & SEMINGTON PRINTING DESIGN
132.00 DASHER BOARD REPLAC R/R FUND 339537 52105 6617.663011/3/2021 Other Improvements Capital Replacement (cr1114)
132.00
223064 11/5/2021 100387 EAGAN GENERAL REPAIR
3,604.44 CIP SMALL PROJECTS PARKBENCHES 339538 29787 2852.676211/3/2021 Special Features/Furnishings General Park Site Improvmts
425.00 BRACKETS FOR SPEAKERS 339539 29782 6724.667011/3/2021 Other Equipment Capital Replacement(Cr 1114)
4,029.44
223065 11/5/2021 146988 EAGAN WILDCATS GIRLS HOCKEY BOOSTER CLUB
300.00 CLUB SK8 ADV 339540 600 6601.635711/3/2021 Advertising/Publication General/Administrative-Arena
300.00
223066 11/5/2021 102667 ELLISON, ANGELA
93.18 STRIPING SUPPLIES 339541 081021 2243.656611/3/2021 Striping Striping
93.18
223067 11/5/2021 101006 EMERGENCY AUTO TECHNOLOGIES
261.75 339542 DL10082125B 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
417.03 339543 DL101221-20 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
4,482.40 339544 DL100821-25 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
720.65 PD 339545 NH102121-32 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
255.00 FOR 1202 339546 NH102121-31 9001.141511/3/2021 Inventory - Parts General Fund
174.56 POLICE 339547 DL10122120A 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
102.90 WO 2021-1167 339632 DL102821-20 9001.141511/3/2021 Inventory - Parts General Fund
6,414.29
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223068 11/5/2021 100062 FACTORY MOTOR PARTS CO Continued...
101.46 SHOP SUPPLIES 339548 1-7188470 2401.624111/3/2021 Shop Materials Gen/Adm-Central Services
101.46
223069 11/5/2021 100451 FASTENAL COMPANY
17.18 PD 339633 MNTC1263834 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
1.94 BENCH INSTALL 339634 MNTC1263974 3104.622011/3/2021 Operating Supplies - General Site Amenity Installation
19.12
223070 11/5/2021 100437 FILTRATION SYSTEMS INC
6,597.74 NTP AIR FILTERS 339663 104906 6146.623311/4/2021 Building Repair Supplies North Plant Building
6,597.74
223071 11/5/2021 122976 FIRE SAFETY USA INC.
387.00 L4 REPAIR LABOR 339549 150699 1224.642511/3/2021 Mobile Equipment Repair Labor Engineer
551.00 L4 REPAIR LABOR 339550 150517 1224.642511/3/2021 Mobile Equipment Repair Labor Engineer
938.00
223072 11/5/2021 143971 FLEETPRIDE
118.44 WO 1122 339551 84153541 9001.141511/3/2021 Inventory - Parts General Fund
216.20 339552 84198352 2244.623111/3/2021 Mobile Equipment Repair Parts Street Equipment Repair/Mtn
178.00 STOCK 339553 83871537 9001.141511/3/2021 Inventory - Parts General Fund
89.00 INVENTORY 339635 84915281 9001.141511/3/2021 Inventory - Parts General Fund
15.23 WO 1147 339636 84716805 9001.141511/3/2021 Inventory - Parts General Fund
29.17 WO 2021-1165 339637 84915027 9001.141511/3/2021 Inventory - Parts General Fund
646.04
223073 11/5/2021 147955 GALLS LLC
270.30 UNIFORM NEW OFFICERS 339680 019604875 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
99.00 UNIFORM NEW OFFICERS 339681 019619156 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
306.90 UNIFORM PEDERSON 339682 019622441 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
1,699.46 UNIFORM NEW OFFICERS 339683 019622835 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
184.55 UNIFORM JORGENSON 339684 019623217 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
142.10 UNIFORM ZASTROW 339685 019623298 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
326.10 UNIFORM TOCKO 339686 019623404 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
77.28 UNIFORM NEW OFFICERS 339687 019624009 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
142.12 UNIFORM NEW 339688 019625225 1101.622411/4/2021 Clothing/Personal Equipment General/Admn-Police
6.35 UNIFORM PETERSON 339689 019635523 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
84.90 UNIFORM ISKAT 339690 019647620 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
3,339.06
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11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223074 11/5/2021 100529 GASTFIELD MAINTENANCE PLUS, BOB Continued...
370.00 ART HOUSE CLEANING 339638 103121-ARTHOUSE 3106.653711/3/2021 Janitorial Service Structure Care & Maintenance
370.00
223075 11/5/2021 100465 GERTEN GREENHOUSES
300.00 REC VL EVENT DECOR - REC SHARE 339554 68537 /30 3079.622711/3/2021 Recreation Equipment/Supplies Special Events
436.30 REC VL EVENT DECOR - F SHARE 339554 68537 /30 3215.663011/3/2021 Other Improvements Landscape Planting-Non-park
525.00 SIDEWALK SALT 339639 137049/12 3106.622311/3/2021 Building/Cleaning Supplies Structure Care & Maintenance
1,261.30
223076 11/5/2021 146240 GOODYEAR COMMERCIAL TIRE
604.55 UNIT 1205 339555 124-1103077 9001.141511/3/2021 Inventory - Parts General Fund
568.00 INVENTORY 339640 124-1103269 9001.141511/3/2021 Inventory - Parts General Fund
1,172.55
223077 11/5/2021 101884 GRAFIX SHOPPE
140.00 DIRECT ISSUE 339556 141449 3522.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 22
140.00
223078 11/5/2021 100990 GRAINGER
91.27 FOOD GRADE OIL 339664 9103903390 6147.623511/4/2021 Fuel, Lubricants, Additives North Plant Production
91.27
223079 11/5/2021 149713 HALF TECHNOLOGY, ROBERT
1,120.00 TEMPORARY CLERICAL-N. HAGG 339557 58728698 6161.631011/3/2021 Professional Services-General Meter Replacement
1,120.00
223080 11/5/2021 152930 HARRIS MECHANICAL SERVICES LLC
11,900.00 HEATER REPLACEMENT AT PUMPHOUS 339558 506004169 6719.664011/3/2021 Machinery/Equipment Building Maintenance
11,900.00
223081 11/5/2021 151050 HEALTH STRATEGIES
7,878.00 ANNUAL PHYSICALS ALL STAFF 339641 122318 1221.631811/3/2021 Medical Services - Physical Ex Administration-Fire
7,878.00
223082 11/5/2021 100627 HOME DEPOT CREDIT SERVICES
21.12 UNIT 10014 339691 4080762 3522.668011/5/2021 Mobile Equipment Equip Rev Fd-Dept 22
14.64 CONCRETE REPAIR 339692 14496 2222.622011/5/2021 Operating Supplies - General Curb And Gutter Repair
137.44 WELDER 339693 9034829 2401.667011/5/2021 Other Equipment Gen/Adm-Central Services
18.10 TRUCK 148 339694 7010401 9001.141511/5/2021 Inventory - Parts General Fund
191.30
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223082 11/5/2021 100627 HOME DEPOT CREDIT SERVICES Continued...
223083 11/5/2021 101708 HONSA LIGHTING SALES & SVC. INC.
45.00 RINK LIGHTS 339642 95527 3109.623411/3/2021 Field/Other Equipment Repair Lighting Maintenance
45.00
223084 11/5/2021 100089 HOSE CONVEYORS INC
274.23 METER BLDG. HOSE 339665 00095251 2270.622011/4/2021 Operating Supplies - General Building And Grounds-Mtn
274.23
223085 11/5/2021 149714 HYDROCORP
3,535.00 CROSS CONNECTION CONTROL PRG 339559 0064190-IN 6131.631011/3/2021 Professional Services-General Water Customer Service
3,535.00
223086 11/5/2021 115944 INTEREUM, INC.
876.00 OFFICE EQUIPMENT 339706 182503 1107.621211/4/2021 Office Small Equipment Support Services
876.00
223087 11/5/2021 100219 ISD 196
13,565.36 FIBER RELOCATION-DIFFLEY RD 339560 0052200005 0301.649711/3/2021 AccessEagan relocation cost IT-Gen & Admn
13,565.36
223088 11/5/2021 119878 KATH FUEL
20,676.75 DIESEL FOR CITY 339643 728951 9001.141111/3/2021 Inventory - Motor Fuels General Fund
20,676.75
223089 11/5/2021 149654 KIESLERS POLICE SUPPLY
381.20 UNIFORM NEW OFFICERS 339707 IN176410 1104.622411/4/2021 Clothing/Personal Equipment Patrolling/Traffic
381.20
223090 11/5/2021 146762 KRAFT CONTRACTING & MECHANICAL LLC
2,792.26 SERVICE CALL MAU STP 339666 23409 6154.642711/4/2021 Building Operations/Repair-Lab South Plant Building
2,792.26
223091 11/5/2021 159570 LAUGHLIN, ANNIKA
20.89 CPR 339561 102421 3001.622011/3/2021 Operating Supplies - General General/Admn-Recreation
20.89
223092 11/5/2021 100691 LEAGUE OF MINN CITIES
20.00 APMP CONFERENCE 339562 354533 0201.647611/3/2021 Conferences/Meetings/Training General & Admn-Admn
20.00
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223092 11/5/2021 100691 LEAGUE OF MINN CITIES Continued...
223093 11/5/2021 100420 LEAGUE OF MINN CITIES INS TRUST
605.00 CLAIM 111599-EAGAN HILLS FARMS 339563 6853 9591.638611/3/2021 Insurance Deductible Risk Management
605.00
223094 11/5/2021 139061 LEXISNEXIS RISK DATA MANAGEMENT INC
1,312.50 SOFTWARE MAINT-OCT 2021 339667 805944-20211031 0301.656911/4/2021 Maintenance Contracts IT-Gen & Admn
1,312.50
223095 11/5/2021 118937 LHB INC.
3,175.00 RAHNPARK BLDG DESIGN CIP 339644 200338.00 - 4 2831.675111/3/2021 Design & Engineering (External Rahn Park
3,175.00
223096 11/5/2021 159582 LIFE TIME INC
3,750.00 ESCROW RELEASE 339708 110221 9001.2250.71011/4/2021 LifeTime landscape General Fund
3,750.00
223097 11/5/2021 159542 LINEUP, THE
798.56 SYNCRO TEAM 339564 155084 6611.622011/3/2021 Operating Supplies - General Learn To Skate
1,548.00 SYNCRO TEAM 339565 155087 6611.622011/3/2021 Operating Supplies - General Learn To Skate
2,346.56
223098 11/5/2021 154046 LVC COMPANIES
139.00 CABINET, PHONE SERVICE ETC 339668 73398 9116.622311/4/2021 Building/Cleaning Supplies Cedar Grove Parking Garage
139.00
223099 11/5/2021 100367 LYN-MAR TYPESETTING PRINTING
198.00 LYNMAR PRINT- ECCFITNESS 339669 43485 6807.621011/4/2021 Office Supplies Fitness Center
198.00
223100 11/5/2021 100118 MARKS TOWING
250.00 TOW FOR 148 339566 577762 9001.141511/3/2021 Inventory - Parts General Fund
250.00
223101 11/5/2021 159572 MASON, BARBARA
20.89 CPR 339567 102521 3001.622011/3/2021 Operating Supplies - General General/Admn-Recreation
20.89
223102 11/5/2021 149658 MASSMANN, BRENT
365.94 CLOTHING ALLOWANCE - MASSMANN 339568 102121 6201.211511/3/2021 Clothing Allowance San Sewer-Administration
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223102 11/5/2021 149658 MASSMANN, BRENT Continued...
365.94
223103 11/5/2021 153863 METAL SUPERMARKETS
55.62 HARVESTER 339569 1036580 6501.668011/3/2021 Mobile Equipment G/A - Water Quality
49.58 HARVESTER 339570 1037107 6501.668011/3/2021 Mobile Equipment G/A - Water Quality
105.20
223104 11/5/2021 100125 METRO COUNCIL ENVIRONMTL SERV-SAC
894.60-OCTOBER 2021 339709 10312021 0801.424611/4/2021 Administrative Fee on SAC Coll General & Admn-Protective Insp
89,460.00 OCTOBER 2021 339709 10312021 9220.227511/4/2021 MCES Sewer Availability Charge Public Utilities
88,565.40
223105 11/5/2021 123677 MILLER TREE SERVICE
2,785.00 CONTRACTOR TREE REMOVAL 339571 102121 2273.653511/3/2021 Other Contractual Services Emerald Ash Borer-Public
2,785.00
223106 11/5/2021 102753 MINNCOR INDUSTRIES
60.00 BUSINESS CARDS 339720 SOI-100211 0801.621111/4/2021 Office Printed Material/Forms General & Admn-Protective Insp
60.00
223107 11/5/2021 120715 MN OCCUPATIONAL HEALTH
1,651.00 PREEMPLOYMENT PHYSICAL 339572 381851 1001.631811/3/2021 Medical Services - Physical Ex General/Admn-Human Resources
1,651.00
223108 11/5/2021 145327 MNSPECT LLC
29,638.50 9/27/21-10/25/21 339573 8785 0801.631011/3/2021 Professional Services-General General & Admn-Protective Insp
29,638.50
223109 11/5/2021 100145 MRPA
125.00 EMPLOYMENT AD 339574 10265 1001.647911/3/2021 Dues and Subscriptions General/Admn-Human Resources
125.00
223110 11/5/2021 100146 MTI DISTR CO
70.87 2021-1158 339575 1327396-00 9001.141511/3/2021 Inventory - Parts General Fund
70.87
223111 11/5/2021 143773 MUNICIPAL BUILDERS INC.
284,611.74 PLANT IMPROVEMENTS 339576 100621 6154.6630 P137811/3/2021 Other Improvements South Plant Building
284,611.74
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Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223112 11/5/2021 152201 NEWMAN SIGNS INC Continued...
121.00 SIGN MATERIALS 339670 TRFINV035137 2242.625711/4/2021 Signs & Striping Material Signs-Installation & Mtn
121.00
223113 11/5/2021 157410 NORTHFIELD SOLAR LLC
11,617.81 ECC ELECTRICITY-SEP 21 339577 2110-69926 6824.640511/3/2021 Electricity Utilities
11,617.81
223114 11/5/2021 108599 OFFICE DEPOT, INC.
17.58 A NELSON CALENDAR 339578 206064200001 2010.622011/3/2021 Operating Supplies - General General Engineering
19.99 C SWALCHICK CALENDAR 339578 206064200001 0726.621011/3/2021 Office Supplies Sign Administration
15.92 OFFICE SUPPLIES 339578 206064200001 3001.621011/3/2021 Office Supplies General/Admn-Recreation
15.92 OFFICE SUPPLIES 339578 206064200001 0501.621011/3/2021 Office Supplies General & Admn-Finance
15.92 OFFICE SUPPLIES 339578 206064200001 0201.621011/3/2021 Office Supplies General & Admn-Admn
239.25 OFFICE MAX - OFFICE SUPPLIES 339579 206106836001 3001.621011/3/2021 Office Supplies General/Admn-Recreation
43.92 OFFFICE SUPPLIES 339580 207458591001 0201.621011/3/2021 Office Supplies General & Admn-Admn
20.91 OFFFICE SUPPLIES 339580 207458591001 0501.621011/3/2021 Office Supplies General & Admn-Finance
46.47 OFFFICE SUPPLIES 339580 207458591001 3001.621011/3/2021 Office Supplies General/Admn-Recreation
30.17 MEETING SUPPLIES 339580 207458591001 1001.621011/3/2021 Office Supplies General/Admn-Human Resources
40.20 COPY ROOM ORGANIZER 339580 207458591001 3301.621011/3/2021 Office Supplies General Management
4.08 MEETING SUPPLIES 339581 207459741001 1001.621011/3/2021 Office Supplies General/Admn-Human Resources
12.25 MEETING SUPPLIES 339582 207459742001 1001.621011/3/2021 Office Supplies General/Admn-Human Resources
52.16 PROGRAM SUPPLIES 339583 204928411001 3081.622711/3/2021 Recreation Equipment/Supplies Arts & Humanities Council
53.58 OFFICE SUPPLIES 339584 205267539001 2401.621011/3/2021 Office Supplies Gen/Adm-Central Services
56.19-OFFICE SUPPLIES 339585 206161140001 2401.621011/3/2021 Office Supplies Gen/Adm-Central Services
47.05 OFFICE SUPPLIES 339586 206997293001 2401.621011/3/2021 Office Supplies Gen/Adm-Central Services
34.99 OFFICE SUPPLIES 339710 205125499001 1107.621011/4/2021 Office Supplies Support Services
45.16 OFFICE SUPPLIES 339711 207027415001 1107.621011/4/2021 Office Supplies Support Services
25.57 OFFICE SUPPLIES 339712 207028110001 1107.621011/4/2021 Office Supplies Support Services
724.90
223115 11/5/2021 107886 ONDREY, MATTHEW T.
76.41 NWSC GRAD PLAQUE 339713 101521 1101.621011/4/2021 Office Supplies General/Admn-Police
200.00 NWSC CLASS DUES 339713 101521 1104.647611/4/2021 Conferences/Meetings/Training Patrolling/Traffic
276.41
223116 11/5/2021 143709 OREILLY AUTO PARTS
79.00 1125 339587 3287-298579 9001.141511/3/2021 Inventory - Parts General Fund
79.00
223117 11/5/2021 100653 PARADISE CAR WASH
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223117 11/5/2021 100653 PARADISE CAR WASH Continued...
57.80 SQUAD CAR WASHES 339714 1004-110221-POL
ICE
1104.635411/4/2021 Car Washes Patrolling/Traffic
57.80
223118 11/5/2021 100284 PETTY CASH-POLICE
17.00 PARKING FEES 339715 100521 1105.635311/4/2021 Personal Auto/Parking Investigation/Crime Prevention
17.00
223119 11/5/2021 122946 PLUTA, LAWRENCE J.
76.99 WORK CLOTHES 339645 102521 3170.622411/3/2021 Clothing/Personal Equipment General AdmIn-Parks
76.99
223120 11/5/2021 144472 PRECISE MRM LLC
464.30 AVL 339588 200-1033291 0301.656911/3/2021 Maintenance Contracts IT-Gen & Admn
464.30
223121 11/5/2021 100166 PUMP & METER SERV
631.87 BROKEN NOZZLE AT PUMP 339671 34673-1 2401.623411/4/2021 Field/Other Equipment Repair Gen/Adm-Central Services
631.87
223122 11/5/2021 139219 Q3 CONTRACTING
398.84 SIGN SECURITY 339672 TMN2923378 9001.2245 J055711/4/2021 Escrow - Private Development F General Fund
398.84
223123 11/5/2021 143557 RANDSTAD (R)
1,371.85 ADMIN ASSIST 10/17-10/23/2021 339673 R29889766 9695.656111/4/2021 Temporary Help-Labor/Clerical Dakota Co Drug Task Force
1,371.85
223124 11/5/2021 110070 RDO EQUIPMENT CO.
234.54 PART RETURNED.339591 P0091701 9001.141511/3/2021 Inventory - Parts General Fund
66.78 2021-1105 339592 P0092101 9001.141511/3/2021 Inventory - Parts General Fund
1,508.36 2021-1152 339674 P0188201 9001.141511/4/2021 Inventory - Parts General Fund
1,809.68
223125 11/5/2021 152980 REMTECH INC. PEST PROTECTION
86.80 WELL 17 PEST CONTROL 339675 19082 6148.653511/4/2021 Other Contractual Services North Well Field
86.80
223126 11/5/2021 159579 REZATEC GLOBAL INC
69,670.00 AM - WATER MAIN 339589 00270 6160.631011/3/2021 Professional Services-General Main Maintenance/Repair
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223126 11/5/2021 159579 REZATEC GLOBAL INC Continued...
69,670.00
223127 11/5/2021 146362 SAVATREE
271.00 GF OAK - HEALTH MAINT. PLAN 339590 8053130 3206.653511/3/2021 Other Contractual Services Chemical Appl-Plant Health Mgt
271.00
223128 11/5/2021 152205 SEMA EQUIPMENT INC
345.30 WO1088 339593 1576273 9001.141511/3/2021 Inventory - Parts General Fund
65.76 WO 2021-967 339594 1565822 9001.141511/3/2021 Inventory - Parts General Fund
411.06
223129 11/5/2021 100191 SHERWIN WILLIAMS
167.55 PAINT 339595 4302-4 3304.623311/3/2021 Building Repair Supplies Bldg/Facilities Maintenance
452.95 PAINT 339596 3780-6 3304.623311/3/2021 Building Repair Supplies Bldg/Facilities Maintenance
465.72-ANTLER PT. SOUND WALL CREDIT 339597 0571-5 2271.653511/3/2021 Other Contractual Services Boulevard/Ditch Mtn
154.78
223130 11/5/2021 104663 SIWEK LUMBER & MILLWORK, INC.
1,200.00 PLOW MARKING STAKES 339598 44006 2240.625611/3/2021 Snow Removal/Ice Control Suppl Street Plowing/Sanding
1,200.00
223131 11/5/2021 102392 SPARTAN PROMOTIONAL GROUP, INC.
522.66 MARKET FEST TOKENS 339599 600121 3061.622711/3/2021 Recreation Equipment/Supplies Market Fest
434.14 STAFF HATS 339600 600128 3001.622711/3/2021 Recreation Equipment/Supplies General/Admn-Recreation
956.80
223132 11/5/2021 102170 SPEAKMAN, ANDREW
200.00 NWSC CLASS DUES 339716 101221 1104.647611/4/2021 Conferences/Meetings/Training Patrolling/Traffic
70.00 NWSC GRAD PLAQUE 339717 092421 1101.621011/4/2021 Office Supplies General/Admn-Police
270.00
223133 11/5/2021 100204 STREICHERS INC.
107.10 OC 339718 I1531213 1104.622611/4/2021 Public Safety Supplies Patrolling/Traffic
107.10
223134 11/5/2021 127800 SUPERIOR MECHANICAL COLLISION
172.84 WO 1086 339601 0157968 9001.141511/3/2021 Inventory - Parts General Fund
172.84
223135 11/5/2021 142403 TITAN MACHINERY
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223135 11/5/2021 142403 TITAN MACHINERY Continued...
772.76 2021-1122 339676 16275635 9001.141511/4/2021 Inventory - Parts General Fund
772.76
223136 11/5/2021 100218 TOTAL TOOL
100.22 PACKING REMOVAL TOOL 339677 01488051 6147.624011/4/2021 Small Tools North Plant Production
100.22
223137 11/5/2021 138485 TOWMASTER
23,237.00 #308 TRUCK REPLACEMENT 339646 443956 3531.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 31
23,237.00
223138 11/5/2021 100391 U S BANK
500.00 ADMIN FEE 10/21-9/22 339678 6299846 9464.649211/4/2021 Paying Agent/Bond Destruction 2018A GO Bonds DS
500.00
223139 11/5/2021 100232 UHL CO INC
679.80 SECURITY SYSTEM REPAIR 339602 36535 6146.642711/3/2021 Building Operations/Repair-Lab North Plant Building
420.00 SECURITY MONITORING 339603 66590 6154.653511/3/2021 Other Contractual Services South Plant Building
420.00 SECURITY MONITORING 339604 66589 6146.653511/3/2021 Other Contractual Services North Plant Building
1,519.80
223140 11/5/2021 106785 VALLEY BLACKTOPPING INC.
1,287.37 ESCROW RELEASE 339719 102121 9001.2245 J054411/4/2021 Escrow - Private Development F General Fund
1,287.37
223141 11/5/2021 100236 VAN PAPER
380.00 339647 592142-00 3106.622311/3/2021 Building/Cleaning Supplies Structure Care & Maintenance
380.00
223142 11/5/2021 100912 VERIZON WIRELESS, BELLEVUE
1,061.02 AIRCARDS 339605 9891324368 3201.635511/3/2021 Cellular Telephone Service Administrative/General
122.05 AIRCARDS 339605 9891324368 3170.635511/3/2021 Cellular Telephone Service General AdmIn-Parks
35.01 AIRCARDS 339605 9891324368 3001.635511/3/2021 Cellular Telephone Service General/Admn-Recreation
35.01 AIRCARDS 339605 9891324368 0201.635511/3/2021 Cellular Telephone Service General & Admn-Admn
151.04 AIRCARDS 339605 9891324368 0301.635511/3/2021 Cellular Telephone Service IT-Gen & Admn
327.09 AIRCARDS 339605 9891324368 2201.635511/3/2021 Cellular Telephone Service Gen/Adm-Streets
1,455.58 AIRCARDS 339605 9891324368 0801.635511/3/2021 Cellular Telephone Service General & Admn-Protective Insp
35.01 AIRCARDS 339605 9891324368 2010.635511/3/2021 Cellular Telephone Service General Engineering
41.01 AIRCARDS 339605 9891324368 2401.635511/3/2021 Cellular Telephone Service Gen/Adm-Central Services
35.01 AIRCARDS 339605 9891324368 1221.635511/3/2021 Cellular Telephone Service Administration-Fire
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223142 11/5/2021 100912 VERIZON WIRELESS, BELLEVUE Continued...
531.82 AIRCARDS 339605 9891324368 1221.623011/3/2021 Repair/Maintenance Supplies-Ge Administration-Fire
35.01 AIRCARDS 339605 9891324368 1105.621211/3/2021 Office Small Equipment Investigation/Crime Prevention
2,101.06 AIRCARDS 339605 9891324368 1104.634911/3/2021 Teleprocessing Equipment Patrolling/Traffic
110.03 AIRCARDS 339605 9891324368 3101.635511/3/2021 Cellular Telephone Service Playground Maintenance
70.02 AIRCARDS 339605 9891324368 3057.622011/3/2021 Operating Supplies - General Preschool Programs
35.01 AIRCARDS 339605 9891324368 0901.635511/3/2021 Cellular Telephone Service Gen & Admin-Communications
35.01 AIRCARDS 339605 9891324368 9701.635511/3/2021 Cellular Telephone Service PEG-eligible
35.01 AIRCARDS 339605 9891324368 6128.635511/3/2021 Cellular Telephone Service CMMS - Utilities
70.04 AIRCARDS 339605 9891324368 6101.635511/3/2021 Cellular Telephone Service Water -Administration
35.01 AIRCARDS 339605 9891324368 6147.635511/3/2021 Cellular Telephone Service North Plant Production
35.01 AIRCARDS 339605 9891324368 6136.635511/3/2021 Cellular Telephone Service GIS - Utilities
25.02 AIRCARDS 339605 9891324368 6239.635211/3/2021 Telephone Circuits Lift Station Maintenanc/Repair
35.01 AIRCARDS 339605 9891324368 6239.640811/3/2021 Electricity-Lift Stations Lift Station Maintenanc/Repair
35.01 AIRCARDS 339605 9891324368 6234.635511/3/2021 Cellular Telephone Service Utility Locates
35.01 AIRCARDS 339605 9891324368 6716.635511/3/2021 Cellular Telephone Service General Administration
35.01 AIRCARDS 339605 9891324368 6801.635511/3/2021 Cellular Telephone Service General & Administrative
6,555.92
223143 11/5/2021 101798 VESSCO INC.
124.12 O-RINGS FOR CL2 TAIL/INJECTOR 339679 085727 6147.626011/4/2021 Utility System Parts/Supplies North Plant Production
124.12
223144 11/5/2021 132847 VIKING AUTOMATIC SPRINKLER CO.
398.16 HOLZ FIRE SUPRESION 339649 1025-F185649 3106.642711/3/2021 Building Operations/Repair-Lab Structure Care & Maintenance
398.16
223145 11/5/2021 157076 WALCOTT SOLAR LLC
430.86 BAND SHELL-SEP 2021 339607 2110-6993E 3106.640511/3/2021 Electricity Structure Care & Maintenance
199.07 CENTRAL PARK PUMP STATION-9/21 339607 2110-6993E 3186.640511/3/2021 Electricity Recreation Program Support
10,003.60 ECC ELECTRICITY-SEP 21 339607 2110-6993E 6824.640511/3/2021 Electricity Utilities
10,633.53
223146 11/5/2021 156857 WARSAW SOLAR LLC
3,421.13 ECC ELECTRICITY-SEP 21 339608 2110-6994A 6824.640511/3/2021 Electricity Utilities
3,421.13
223147 11/5/2021 102663 WAYTEK, INC.
48.98 PD 339609 3241678 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
304.88 PD 339651 3251430 3511.668011/3/2021 Mobile Equipment Equip Rev Fd-Dept 11
353.86
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223147 11/5/2021 102663 WAYTEK, INC.Continued...
223148 11/5/2021 159583 WRIGHT, SARAH
132.93 SYNCRO TEAM COSTUMES 339611 101721 6611.622011/3/2021 Operating Supplies - General Learn To Skate
132.93
223149 11/5/2021 104542 WSB & ASSOCIATES, INC.
130.00 GIS CONSULTING 339612 R-017676-000 -
7
0301.656711/3/2021 Contractual Programming/Data P IT-Gen & Admn
434.00 GIS CONSULTING 339613 R-019021-000 -
1
0301.656711/3/2021 Contractual Programming/Data P IT-Gen & Admn
564.00
223150 11/5/2021 101755 XCEL ENERGY
3,902.04 WELL #6 339614 51-0013502997-4
-102121
6148.640911/3/2021 Electricity-Wells/Booster Stat North Well Field
3,902.04
223151 11/5/2021 101755 XCEL ENERGY
270.87 CENTRAL PKWY STREET LIGHTS 339615 51-6563390-9-10
2121
6301.640611/3/2021 Electricity-Street Lights Street Lighting
270.87
223152 11/5/2021 101755 XCEL ENERGY
1,225.60 CEDAR GROVE PARKING GARAGE 339616 51-0010548879-4
-102021
9116.640511/3/2021 Electricity Cedar Grove Parking Garage
1,225.60
223153 11/5/2021 101755 XCEL ENERGY
10.19 MONUMENTS LIGHTING 339617 51-0010165807-6
-102021
6301.640611/3/2021 Electricity-Street Lights Street Lighting
10.19
223154 11/5/2021 101755 XCEL ENERGY
192.11 CEDAR GROVE PKWY STREET LITES 339618 51-0010060024-7
-102021
6301.640611/3/2021 Electricity-Street Lights Street Lighting
192.11
223155 11/5/2021 101755 XCEL ENERGY
170.41 CEDAR GROVE BLVD STREET LITES 339619 51-0280165-0-10
2021
6301.640611/3/2021 Electricity-Street Lights Street Lighting
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
223155 11/5/2021 101755 XCEL ENERGY Continued...
170.41
223156 11/5/2021 101755 XCEL ENERGY
63.70 CENTRAL PKW 339620 51-0012991086-6
-102121
6301.640711/3/2021 Electricity-Signal Lights Street Lighting
63.70
223157 11/5/2021 101755 XCEL ENERGY
1,101.27 BURR OAKS LIFT STATION 339621 51-0011013079-4
-102121
6439.640811/3/2021 Electricity-Lift Stations Lift Station Maintenanc/Repair
1,101.27
1000162 11/5/2021 101697 EAGAN CONVENTION & VISITORS BUREAU
86,369.75 ECVB LODGING TAX SEPT 2021 339705 0921 9001.221011/4/2021 Due to Convention Bureau General Fund
1,475.93-ECVB OFFICE RENT SEPT 2021 339705 0921 6801.462111/4/2021 Building Rent General & Administrative
20.00-ECVB PHONE MAINT 339705 0921 6801.634711/4/2021 Telephone Service & Line Charg General & Administrative
1,137.52-ECVB LEASE PAYMENT 339705 0921 9337.1386.111/4/2021 Due from ECVB Community Investment
329.14-ECVB LEASE PAYMENT INTEREST 339705 0921 9337.4613.411/4/2021 Int on IR-ECVB Community Investment
83,407.16
1000163 11/5/2021 159580 VANHOOSE, ELIZABETH
17.02 VANHOOSE, MILEAGE 9/2-9/23/21 339648 092321 0401.635311/3/2021 Personal Auto/Parking General & Admn-City Clerk
17.02
1000164 11/5/2021 143966 WAARA, RON
2.24 MILEAGE 10/26/21 339606 102621 0301.635311/3/2021 Personal Auto/Parking IT-Gen & Admn
2.24
1000165 11/5/2021 106655 WATRY, PAUL
436.00 UNIFORMS 339650 102921 3170.211511/3/2021 Clothing Allowance General AdmIn-Parks
436.00
1000166 11/5/2021 146686 WILSKE, JOSH
47.26 MILEAGE 10/1/21-10/25/21 339610 102521 0301.635311/3/2021 Personal Auto/Parking IT-Gen & Admn
47.26
20215644 11/5/2021 147907 SELECT ACCOUNT
655.57 FLEX REIMBURSEMENT 339696 110421 9592.221511/5/2021 Flex Plan Withholding Payable Benefit Accrual
655.57
11/4/2021City of Eagan 15:41:30R55CKR2LOGIS102V
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Check Register w GL Date & Summary
11/5/202111/1/2021 --
Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount
20215812 11/5/2021 147907 SELECT ACCOUNT Continued...
750.00 VEBA-T. HOWARD&O. MCEACHRON 339697 110321 9592.615911/5/2021 VEBA Benefit Accrual
750.00
20218544 11/5/2021 151185 HEALTHPARTNERS INC
4,052.98 DENTAL CLAIMS REIMBURSEMENT 339698 110121 9594.615811/5/2021 Dental Insurance Dental Self-insurance
4,052.98
872,255.16 Grand Total Payment Instrument Totals
Checks 788,345.48
83,909.68A/P ACH Payment
Total Payments 872,255.16
11/4/2021City of Eagan 15:41:34R55CKS2LOGIS100
1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection.
11/5/202111/1/2021 -
Company Amount
235,963.8509001GENERAL FUND
2,719.9109116CEDAR GROVE PARKING GARAGE
1,465.0009197ETV
475,647.7209220PUBLIC UTILITIES
3,045.0909221CIVIC ARENA
14,556.4309222CASCADE BAY
24,643.3509223CENTRAL PARK /COMMUNITY CENTER
76,794.5209328PARK SYS DEV AND R&R
29,825.5509335EQUIPMENT REVOLVING
1,466.66-09337 COMMUNITY INVESTMENT
375.0009372REVOLVING SAF-CONSTRUCTION
750.0009375MAJOR STREET
500.00094642018A GO Bonds DS
605.0009591RISK MANAGEMENT
1,405.5709592BENEFIT ACCRUAL
4,052.9809594Dental Self-insurance
1,371.8509695DAK CO DRUG TASK FORCE
Report Totals 872,255.16
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
D.Approve Contracts
Action To Be Considered:
To approve the ordinary and customary contracts listed below.
Facts:
➢The contracts listed below are in order for Council approval. Following approval,
the contracts will be electronically executed by the Mayor and City Clerk.
Contracts to be approved:
➢APPROVE Vendor Service Agreement with Michael Monroe for entertainment
at the Holiday Lunch on December 13
➢APPROVE Esri Small Municipal and County Government Enterprise Agreement
(SGEA)
➢APPROVE Performance Contract between Eagan Art House and Dakota County
for programming at Robert Trail Library
Attachments: (0)
The contracts are available from the City Clerk’s Office.
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
E. Approve the 2022 Community Waste Abatement Grant Agreement between Dakota
Valley Recycling and Dakota County
Action To Be Considered:
Approve the 2022 Community Waste Abatement Grant Agreement between Dakota Valley
Recycling and Dakota County
Facts:
➢ Dakota County has funds available annually to help constituent cities promote and operate
landfill abatement and recycling programs.
➢ The cities of Eagan, Burnsville, Apple Valley, and Lakeville have combined their recycling
efforts under the umbrella of Dakota Valley Recycling (DVR).
➢ One application for all four cities is prepared each year and sent to Dakota County to fund
Dakota Valley Recycling.
➢ The application for the Community Landfill Abatement Program follows Dakota County solid
waste guidelines and recommendations.
➢ The 2022 budget request to fund DVR is $322,567. Each city is required to provide a 25%
match or in-kind contribution, which is historically met through recycling efforts of City staff
across departments.
Attachments:
➢ E-1 2022 Community Waste Abatement Grant Agreement
Dakota County Contract #C0034607
2022 Grant Agreement Page | 1 of 8
COMMUNITY WASTE ABATEMENT
2022 GRANT AGREEMENT
This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County
of Dakota, acting through its Environmental Resources Department (County) and City of Burnsville, itself and acting as the
fiscal agent for the cities of Apple Valley, Eagan, and Lakeville (Grantee).
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551);
and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste
abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and
WHEREAS; the Dakota County Solid Waste Master Plan (Master Plan) governs all solid waste management in the
County (Minn. Stat. § 115A.46); and
WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the
Master Plan (Minn. Stat. § 115A.46); and
WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste
abatement programs, education, and outreach; and
WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the
Community Waste Abatement Grant Program; and
WHEREAS, funding amounts are established by the County Board each year as part of the Environmental Resources
Department (Department) budget; and
WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste
Abatement Community Grant Program Exhibits 1 (Guidelines) and 2 (Application) (collectively referred to as the
“Exhibits”) to the satisfaction of the County.
NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants
contained in this Agreement, the County and the Grantee agree as follows:
AGREEMENT
1. PURPOSE. The purpose of this Agreement is to provide grant funding to eligible municipalities to implement solid
waste abatement activities as described in this Agreement and the Exhibits.
2. ELIGIBILITY. Eligible municipalities include Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove
Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul.
3. PARTIES. The parties to this Agreement are the County and Grantee, collectively referred to as the “parties”.
4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on
January 1, 2022, through December 31, 2022, (grant calendar year) to complete activities identified in Exhibit 2 and
shall continue until April 1, 2023, for reimbursement, unless earlier terminated by law or according to the provisions of
this Agreement.
5. GRANTEE OBLIGATIONS. The Grantee shall:
A. Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master
Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and the Exhibits.
B. Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1.
C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County
report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison.
Dakota County Contract #C0034607
2022 Grant Agreement Page | 2 of 8
6. ELIGIBLE AND INELIGIBLE EXPENSES. Grantee may use allocated funds only on eligible items as identified in
Exhibit 1 and completed within the calendar year of this Agreement. Other waste abatement expenses may be eligible
with prior written approval from the County Liaison.
7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State.
Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by
the County Board as part of the annual budget. Base Funding is allocated for administration, residential
communications, municipal facilities best management verification and employee education, and special collections.
Optional Supplemental Funding is allocated for multifamily recycling, additional special collections or reduce/reuse
activities, in-person education, event recycling/organics, and to meet funding gaps in eligible grant categories. The
allocated funding for the Grantee, or the fiscal agent of a legal entity acting on its behalf, shall be in the total amount
not to exceed $322,567.05, as set forth in Exhibit 2.
8. FUNDING MATCH. Grantees shall provide a 25% match of the total reimbursed grant funding amount through a cash
match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the
grant (i.e., any eligible expenses, whether new or ongoing).
9. FUNDING SOURCE ACKNOWLEDGEMENT. Provide funding source credit on all print materials, written as: Partially
funded by Dakota County and the Minnesota Pollution Control Agency.
10. RECORDS. The Grantee shall maintain financial and other records and accounts in accordance with requirements of
the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict
accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be
maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and
accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
11. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set
forth in this Agreement and the Exhibits on a report form provided by the County. Grantees may request
reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the
performance of activities in accordance with this Agreement and the Exhibits on a reimbursement form provided by
the County.
Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by
January 15 following the grant calendar year. The Grantee must certify that the requested reimbursements are
accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete
documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not
been otherwise reimbursed.
Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary
and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for
reimbursement for each individual municipality.
Reimbursement request payment will not be made for activities with incomplete documentation. Complete
reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be
made to the Grantee within 30 calendar days of approved reimbursement request submissions. Reimbursements will
be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for
reimbursement requests received after February 15 following the grant calendar year.
12. FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of
any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of
the County within the terms of this Agreement.
13. AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve
modifications to the Funding Amount as requested by the Grantee, as long as the amount payable does not exceed
the amount allocated in Section 7 and so long as the proposed modifications are consistent with the Agreement and
Exhibits. The County Liaison shall have the authority to approve modifications to the Application activities and related
expenses within a funding category as requested by the Grantee, so long as the proposed modifications are
consistent with the Agreement and Exhibits.
Dakota County Contract #C0034607
2022 Grant Agreement Page | 3 of 8
14. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased
by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of
the Grantee.
15. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and
the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its
officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other
applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration
or termination of this Agreement.
16. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized
Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications, except that the Authorized Representatives shall have only the authority
specifically granted by their respective governing boards. The parties shall provide written notification to each other of
any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be
provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a
modification of this Agreement.
TO THE COUNTY
TO THE GRANTEE
Georg T. Fischer, Director, or successor Clint Hooppaw, or successor, Mayor
Environmental Resources Department Elizabeth Kautz, or successor, Mayor
14955 Galaxie Avenue
Apple Valley, MN 55124
Mike Maguire, or successor, Mayor
Doug Anderson, or successor, Mayor
17. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide
ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall
keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of
this Agreement, the following persons are the designated liaisons:
COUNTY LIAISON GRANTEE LIAISON
Gena Gerard Jackson Becker, or successor
Environmental Specialist Environmental Specialist
952-891-7021 952-895-4511
gena.gerard@co.dakota.mn.us jackson.becker@burnsvillemn.gov
18. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice
or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to
terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a
material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination
shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition,
notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided
to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this
Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or
failure to adequately perform the terms of this Agreement prior to the effective date of termination.
19. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the
contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota
Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to
allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the
Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any
services that are provided after written notice of termination for lack of funding. The County will not be assessed any
penalty or damages if the Agreement is terminated due to lack of funding.
20. USE OF CONTRACTORS. The Grantee may engage contractors to perform activities funded pursuant to this
Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and
the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the
Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such
services shall include the following provisions:
Dakota County Contract #C0034607
2022 Grant Agreement Page | 4 of 8
A. The contractor must maintain all records and provide all reporting as required by this Agreement.
B. The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands,
damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the
contracted work, caused in whole or in part by any negligent act or omission of the contractor, including
negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be
liable.
C. The contractor must provide and maintain insurance through the term of this Agreement in amounts and types
of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide
to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such
insurance coverage.
D. The contractor must be an independent contractor for the purposes of completing the contracted work.
E. The contractor must acknowledge that the contract between the Grantee and the contractor does not create
any contractual relationship between County and the contractor.
F. The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable
laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions
having jurisdiction over the activities.
G. The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement
Education and Outreach Style Guide to provide standardized messaging.
21. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local
laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A,
which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and
to transfer the recyclable materials to a recycler.
22. EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's
reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events
may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural
disasters.
23. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE.
A. In General. All remedies available to either party for breach of this Agreement are cumulative and may be
exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of
such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
B. Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the
waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s
failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it.
24. RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and
practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and
audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds
provided under this Agreement use federal funds these records are also subject to review by the Comptroller General
of the United States and his or her approved representative. Following termination of this Agreement, the parties must
keep these records for at least six years or longer if any audit-in-progress needs a longer retention time.
25. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only
be valid when they have been reduced to writing and signed by the authorized representatives of the County and
Grantee.
26. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of
the other party. Consent under this section may be subject to conditions.
Dakota County Contract #C0034607
2022 Grant Agreement Page | 5 of 8
27. GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created,
received, maintained or disseminated shall be administered consistent with the Minnesota Government Data
Practices Act, Minn. Stat. Ch. 13.
28. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the
substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All
proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of
Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement.
29. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There
are no representations, warranties, or provisions, either oral or written, not contained herein.
30. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder
of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair
the value of the entire Agreement with respect to either party.
31. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract
are intended to authenticate this writing and to have the same force and effect as wet ink signatures.
This Agreement may be executed in one or more counterparts, each of which so executed and delivered counterpart is
original, and such counterparts, together, shall constitute the same instrument.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
FOR DAKOTA COUNTY
(I represent and warrant that I am authorized to
execute this contract on behalf of Dakota County.)
By: _____________________________________
Georg T. Fischer, Director
Environmental Resources Department
Date of signature:__________________________
APPROVED AS TO FORM:
/s/ Helen R. Brosnahan 11/2/21
Assistant County Attorney/Date
KS-21-293-001
Dakota County Contract #C0034607
County Board Res. No. 19-577
CITY OF BURNSVILLE
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: ________________________
Title: ______________________________
Date: ______________________________
Dakota County Contract #C0034607
2022 Grant Agreement Page | 6 of 8
CITY OF APPLE VALLEY
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
Dakota County Contract #C0034607
2022 Grant Agreement Page | 7 of 8
CITY OF EAGAN
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
Dakota County Contract #C0034607
2022 Grant Agreement Page | 8 of 8
CITY OF LAKEVILLE
(I represent and warrant that I am authorized by law to
execute this contract and legally bind the Grantee.)
By: _____________________________________
Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
D.Approve Contracts
Action To Be Considered:
To schedule Special City Council Meeting for Tuesday, January 25, 2022 at 5:30 PM
Facts:
➢The purpose of the Special City Council Meeting will be to conduct candidate
interviews for the City Administrator Position.
Attachments:
None
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
G. Contract 21-02, 2021 Trail & Parking Lot Improvements
Action To Be Considered:
Approve the final payment for Contract 21-02 (2021 Trail and Parking Lot Improvements) in the
amount of $15,062.16 to Bituminous Roadways, Inc. and accept the improvements for perpetual
City maintenance subject to warranty provisions.
Facts:
➢ Contract 21-02 provided for the following improvements:
o Diffley Road (Braddock Trail to Dodd Road) – North Side, Trail Reconstruction
o Old Rahn Park – Driveway Reconstruction
o Walnut Hill Park – Parking Lot Curb Repairs, Milling and Paving
o Thresher Fields – New Trail and Valley Gutter Construction
o Braddock Trail and Northview Park Road – Pedestrian Ramp Improvements and
Trail Overlays
o Rahn Road – Existing Sidewalk Removal and Replacement
as programmed for 2021 in the City’s 5-Year Capital Improvement Program (2021-2025)
and authorized by the City Council on June 2, 2020.
➢ On June 1, 2021, the City Council awarded the contract to Bituminous Roadways, Inc. for
the base bid of $207,901.30. On October 19, 2021, the City Council approved a change
order to the contract in the amount of $11,270.00
➢ With the approval of the final payment, the total amount paid will be 6.6% less than the
revised contract and change order amounts.
➢ These improvements have been completed, inspected by representatives of the Public
Works Department (Engineering Division), and found to be in order for favorable Council
action of final payment and acceptance for perpetual maintenance subject to warranty
provisions.
Attachments (1)
CG-1 Payment Summary
2021 Trail & Parking Lot Improvements
City Contract 21-02
Original Contract Amount $ 207,901.30
Approved Contract Changes/ Change order $ 17,566.55
Revised Contract Amount $ 225,467.85
Value Completed to Date $ 210,721.37
Amount Previously Paid $ 195,659.21
Final Payment $ 15,062.16
Amount under/over revised Contract $ (14,746.48)
Percent under/over revised Contract - 6.6%
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
H. Dakota County Soil and Water Conservation District
Joint Powers Agreement
Action To Be Considered:
Approve a Joint Powers Agreement through December 31, 2024, with Dakota County Soil and
Water Conservation District (SWCD) for Technical Services for conservation projects and
authorize the Mayor and City Clerk to execute all related documents.
Facts:
➢ On November 20, 2018, the City Council approved a joint powers agreement (JPA)
through December 31, 2021, with the SWCD for technical services for the planning, design
and installation of voluntary conservation practices, on an as-needed and as-available
basis.
➢ The proposed JPA is essentially the same as the expiring agreement, except for the
updated term. The Public Works Department has reviewed the proposed agreement and
find it to be consistent with the current agreement and in order for favorable Council
action.
Attachments (1)
CH-1 Proposed SWCD-JPA through 2024
JOINT POWERS AGREEMENT BETWEEN
THE DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT AND
THE CITY OF EAGAN
FOR TECHNICAL SERVICES FOR CONSERVATION PROJECTS
THE PARTIES TO THIS AGREEMENT are the Dakota County Soil and Water Conservation District
(SWCD) and the City of Eagan (City), both political subdivisions of the State of Minnesota and “governmental
units” as that term is defined in Minn. Stat. § 471.59. This Agreement is made pursuant to the authority
conferred upon the parties by Minn. Stat. § 471.59. (SWCD and the City are hereinafter referred to as the
“Parties”).
NOW THEREFORE, the Parties, in joint and mutual exercise of their powers, agree as follows:
1. PURPOSE. The purpose of this Agreement is to define the responsibilities and obligations of the
SWCD and the City for services to be provided by the SWCD to the City related to the planning, design
and installation of conservation practices.
2. TERM. This Agreement shall be effective the date of the signatures of the Parties to this Agreement
and shall remain in effect until December 31, 2024, or until completion by the Parties of their respective
obligations under this Agreement, whichever occurs first, unless earlier terminated by law or according
to the provisions of this Agreement.
3. DESCRIPTION OF SERVICES. The City agrees to purchase SWCD staff hours to provide technical
assistance related to the planning, design and installation of voluntary conservation practices, on an as-
needed and as-available basis, and according to the applicable staff hourly rate set annually by the
SWCD Board.
The SWCD reserves the right to refuse requests for technical assistance based on availability of staff
time. SWCD will provide services in a manner consistent with the care and skill normally exercised by
members of the SWCD's profession performing the same services under similar conditions. SWCD will
procure, at its expense, all licenses, permits or other rights needed to provide services under this
Agreement. SWCD will inform the City of any changes in licenses or permits within five days of the
change.
4. TIME OF PAYMENT. The City shall make payment to the SWCD within 35 days of the date on which an
itemized invoice is received. If an invoice is incorrect, defective, or otherwise improper, the City shall
notify the SWCD within 10 days of receiving the incorrect invoice. Upon receiving the corrected invoice,
the City shall make payment within 35 days.
5. PAYMENT FOR UNAUTHORIZED CLAIMS. The City may refuse to pay any claim that is not
specifically authorized by this Agreement. Payment of a claim shall not preclude the City from
questioning the propriety of the claim. The City reserves the right to offset any overpayment or
disallowance of claim by reducing future payments.
6. PAYMENT UPON EARLY TERMINATION. In the event this Agreement is terminated before the
completion of services, the City shall pay the SWCD for services provided in a satisfactory manner, in a
pro-rated sum of the rates set forth in Section 3 above based upon actual time spent.
7. COMPLIANCE WITH LAWS/STANDARDS. SWCD shall abide by all federal, state or local statutes,
ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to
the facilities, programs and staff for which SWCD is responsible.
8. INDEPENDENT CONTRACTOR STATUS. Nothing in this Agreement is intended or should be
construed as creating the relationship of a partnership, joint venture or employer-employee relationship
between the Parties. Officers, employees or agents of one party shall not be considered officers,
employees or agents of the other party.
2
9. SUBCONTRACTING. A party shall not enter into any subcontract for the performance of the services
contemplated under this Agreement nor assign any interest in this Agreement without prior written
consent of the other party and subject to such conditions and provisions as are deemed necessary.
The subcontracting or assigning party shall be responsible for the performance of its subcontractors or
assignees unless otherwise agreed.
10. ASSIGNMENT. A party shall not assign any interest it has in this Agreement without prior written
consent of the other party. The assigning party shall be responsible for the performance of its assignee
unless otherwise agreed.
11. LIABLE FOR OWN ACTS. Each party to this Agreement shall be liable for the acts of their own officers,
employees and agents and the results thereof to the extent authorized by law and shall not be
responsible for the acts of the other party, its officers, employees and/or agents. It is understood and
agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. ch. 466, and other applicable
laws govern liability arising from a party’s acts or omissions. Each party warrants that it has an
insurance or self-insurance program and that it has minimum coverage consistent with the liability limits
contained in Minn. Stat. ch. 466.
12. COOPERATION AND TIMELINESS. The SWCD and City will cooperate and use reasonable efforts to
carry out efficiently the various provisions of this Agreement. The Parties agree to resolve disputes in an
equitable and timely manner. Time is of the essence in this Agreement. A party may consider the other
party’s failure to perform the other party’s duties within the timelines under this Agreement as a material
breach.
13. AUTHORIZED REPRESENTATIVES. The following named persons are designated the authorized
representatives of Parties for purposes of this Agreement. These persons have authority to bind the
party they represent and to consent to modifications and subcontracts, except that, the authorized
representatives shall have only the authority specifically or generally granted by its respective Board.
Notification required to be provided pursuant to this Agreement shall be provided to the following named
persons and addresses unless otherwise stated in this Agreement, or in a modification of this
Agreement.
To SWCD:
Brian Watson or successor, Director
Dakota County SWCD
4100 220th Street West, Suite 102
Farmington, MN 55024
Telephone: (651) 480-7778
To City:
Eric Macbeth or successor
Water Resources Manager
City of Eagan
3501 Coachman Point
Eagan, MN 55122
14. LIAISONS. To assist the Parties in the day-to-day performance of this Agreement and to develop
service, ensure compliance and provide ongoing consultation, a liaison shall be designated by SWCD
and the City. The Parties shall keep each other continually informed, in writing, of any change in the
designated liaison. At the time of execution of this Agreement, the following persons are the designated
liaisons:
SWCD Liaison: Curt Coudron
Telephone: 651-480-7774
Email: curt.coudron@co.dakota.mn.us
3
City Liaison: Eric Macbeth
Telephone: (651) 675-5300
Email: emacbeth@cityofeagan.com
15. DEFAULT: FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting
party's reasonable control, provided the defaulting party gives notice to the other party as soon as
possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic,
pandemic, acts of civil or military authority, and natural disasters.
16. DATA PRIVACY. All data created, collected, received, stored, used, maintained, or disseminated in the
performance of this Agreement is subject to the requirements of the Minnesota Government Data
Practices Act, Minn. Stat. ch. 13 and the Minnesota Rules implementing the Act now in force or
hereafter adopted as well as the federal laws on data privacy.
The City may give SWCD access to, or SWCD may become aware of, private or confidential Information
in performing services under this Agreement. Private and confidential information is data that is not
public under Minn. Stat. ch. 13. SWCD will keep the private and confidential information only for use in
performing services under this Agreement. SWCD will impose procedures as are necessary to assure
nondisclosure of private and confidential information directly or indirectly to third parties.
17. OWNERSHIP OF WORK PRODUCT. If SWCD uses the City’s copyrighted material in performing work
for this Agreement, SWCD will protect the City’s right, title and interest in the copyrighted material.
Before using a third party’s copyrighted material SWCD will get permission from the third-party. Where
applicable, work products created by SWCD under this Agreement are “works made for hire” as defined
in the U.S. Copyright Act. The City owns the copyright interests in the work product. The City may use,
copy and make derivative works of the same, with no duty for an accounting to SWCD. SWCD may use
portions or excerpts from the materials prepared under this Agreement.
18. RECORDS DISCLOSURE/RETENTION. Bonds, records, documents, papers, accounting procedures
and practices, and other evidences relevant to this Agreement are subject to the examination,
duplication, transcription and audit by each party to this Agreement and the Legislative or State Auditor,
pursuant to Minn. Stat. § 16C.05, Subd. 5. Such evidences are also subject to review by the Comptroller
General of the United States, or a duly authorized representative, if federal funds are used for any work
under this Agreement. Each governmental unit agrees to maintain such evidences for a period of six
years from the date services or payment were last provided or made or longer if any audit in progress
requires a longer retention period.
19. TERMINATION. Either party may terminate this Agreement for cause by giving seven days’ written
notice or without cause by giving 30 days’ written notice, of its intent to terminate, to the other party.
Such notice to terminate for cause shall specify the circumstances warranting termination of this
Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements
or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the
authorized representative of the other party. Termination of this Agreement shall not discharge any
liability, responsibility or other right of any party, which arises from the performance of or failure to
adequately perform the terms of this Agreement prior to the effective date of termination.
Notwithstanding any provision of this Agreement to the contrary, either party may immediately terminate
this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or
other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the
amounts due under this Agreement.
20. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this
Agreement shall only be valid when they have been reduced to writing and signed by the authorized
representatives of the Parties.
4
21. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance
with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles
of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota,
State of Minnesota.
22. DISPOSITION OF PROPERTY. Any property purchased with City money to perform services under this
Agreement is owned by the City and will be returned by the SWCD to the City at the termination of this
Agreement.
23. FINAL AGREEMENT AND SEVERABILITY. This Agreement is the final agreement of the Parties and
the complete and exclusive statement of the terms agreed on and supersedes all prior negotiations,
understandings or agreements. The terms of this Agreement are severable. A determination that a part
of this Agreement is invalid or unenforceable does not affect the validity or enforceability of the
remainder of this Agreement, unless the part or parts that are invalid or unenforceable substantially
undermine the value of the entire Agreement for either Party.
24. SURVIVORSHIP. The following provisions under this Agreement survive after the termination date of
this Agreement: Sections 11 (Liable for Own Acts), 15 (Force Majeure), 16 (Data Privacy), 17
(Ownership of Work Product), 18 (Records Disclosure/Retention), 21 (Minnesota Law to Govern), and
22 (Disposition of Property).
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below.
CITY OF EAGAN
By________________________________________________
Mike Maguire, Mayor
Date of Signature__________________________________
By _____________________________________
Elizabeth VanHoose, Clerk
Date of Signature _______________________________
DAKOTA COUNTY SOIL AND WATER CONSERVATION
DISTRICT
By ____________________________________________
Laura Zanmiller, Chair
Board of Supervisors
Date of Signature__________________________________
Approved as to Form:
/s/ Helen R. Brosnahan 10/26/21
Assistant Dakota County Attorney/Date
KS-21-468
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
I. Eagan-Inver Grove Heights Watershed Management Organization
Amended Joint Powers Agreement
Action To Be Considered:
Approve an Amended Joint Powers Agreement through December 31, 2022, with Eagan-Inver
Grove Heights Watershed Management Organization (EIGHWMO) for watershed-based funding
of grant projects and authorize the Mayor and City Clerk to execute all related documents .
Facts:
➢ In 2017, the Minnesota Board of Water and Soil Resources (BWSR) piloted a watershed-
based funding program. BWSR distributed funding statewide, including the seven-
county Metro Area. Dakota County’s allocation provided grants to the soil and water
conservation district and six watershed management authorities, including the Eagan-
Inver Grove Heights Watershed Management Organization (EIGHWMO).
➢ The EIGHWMO, is a special-purpose unit of government (not an advisory commission)
established by a 2014 joint powers agreement (JPA) between Eagan and Inver Grove
Heights. Its primary powers and duties are: 1) preparing, adopting, and implementing a
watershed management plan and 2) reviewing and approving the cities’ water
management plans.
➢ In 2018, the EIGHWMO supported the county’s proposed $124,000 grant and selected
four projects for funding, two each in the City of Eagan and Lebanon Hills Regional Park
(LHRP).
➢ In March 2019, the Council approved a JPA with the EIGHWMO with terms for $58,976
in funding for Eagan’s two projects ($29,488 each). This JPA expires “December 31,
2021, or until all obligations have been satisfactorily fulfilled whichever occurs first.”
➢ The city received $29,488 for the first project, Project 1323, for 2019 improvements to
Pond DP-3 that included an iron-sand filter system to benefit LeMay Lake.
➢ Since the Council approved the 2019-23 Public Works Capital Improvement Plan,
EIGHWMO funding for Eagan’s second project has been slated for Project 1324, Carlson
Lake Improvements. This project includes an underground system to reduce phosphorus
in stormwater draining to the lake with construction scheduled for 2019.
➢ Project 1324 was not constructed in 2019. Unexpected delays for engineering analyses,
plan development, the COVID pandemic, etc. have significantly impacted the project
timing.
➢ On August 2, 2021, the Council awarded Contract 21 -18 to Northwest Asphalt, Inc. for
the construction of Project 1324. However, delays in concrete supplies has postponed
the project until 2022.
➢ The proposed amended JPA increases total funding for Eagan from $58,976 to $73,354
because one of the LHRP projects has been cancelled. This means $43,866—versus
$29,488—is available for Project 1324. The amended JPA also extends the expiration
date one year to December 31, 2022.
➢ The Public Works Department and City Attorney have reviewed the proposed
agreement and find it to be in order for favorable Council action.
Attachments (1)
CI-1 Proposed Amended EIGHWMO-JPA through 2022
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218775v2
JOINT POWERS AGREEMENT
BETWEEN CITY OF EAGAN
AND THE EAGAN-INVER GROVE HEIGHTS
WATERSHED MANAGEMENT ORGANIZATION
FOR BOARD OF WATER AND SOIL RESOURCES
WATERSHED BASED FUNDING GRANT PROJECTS
PARTIES
The Parties to this Agreement are City of Eagan (City) and the Eagan-Inver Grove Heights
Watershed Management Organization (E-IGHWMO), individually referred to as "Party" and
collectively referred to as "the Parties".
RECITALS
Under Minn. Stat. § 471.59 the Parties are empowered to engage in such agreements as are
necessary to exercise their powers. The City is a political subdivisions of the State of Minnesota
and the E-IGHWMO is a Watershed Management Organization charged with carrying out the
duties set forth in Minn. Stat.§§ 103B.211 to 103B.253 and as otherwise provided by law.
The E-IGHWMO in coordination with the Parties, submitted an application and was awarded
funds from the Board of Water and Soil Resources (BWSR) for Best Management Practices
(BMP) that would utilize Clean Water Funds through the BWSR Pilot Program for Metro
Watershed Based Funding.
Two BMPs submitted by the City were selected for funding. One BMP is the LeMay Lake
Improvement Project for the installation of an iron enhanced filtrations system at City Pond DP-3
and the other BMP is the Carlson Lake Improvement Project for an underground filtration
system in Carlson Lake Park (collectively the "Projects").
Total funding through the BWSR grant to the City is not-to-exceed $,73,354 to be paid based
upon terms of this Agreement. A 10% match is required on the grant per BWSR policy, which
will be documented and provided by the City.
AGREEMENT
1. Term of Agreement
1.1 Effective Date: January 1, 2022, or the date all required signatures, whichever is
later are obtained.
1.2 Expiration Date: December 31, 2022, or until all obligations have been
satisfactorily fulfilled whichever occurs first.
1.3 Survival of Terms. The following clauses survive the expiration or cancellation of
this grant contract: 8 Liability; 9 Audits; 10 Government Data Practices; 11
Publicity; 12 Governing Law Jurisdiction and Venue.
Page 2 of 5
218775v2
2. Right of Entry
2.1 The Parties hereby grant to each other and the employees, agents and contractors
of each other, access to the property and facilities for the purpose of site visits,
surveys and examination of BMPs, meetings with consultants or contractors,
construction staking, and monitoring of the construction of BMPs.
3. Agreement Among The Parties
3.1 The City will be responsible for administration of all contracts, permitting, and
project management tasks associated with completing the Projects. The City must
seek input from the E-IGHWMO on all contracts and must also obtain the written
approval of the E-IGHWMO before awarding a contract.
3.2 The City will hire any necessary agents and contractors to design and construct
the practices. The design and final as-built plans will have proper technical sign-
off from a professional engineer. The City must seek input from the E-IGHWMO
on all contracts and construction plan approvals. The City must also obtain
approval of the E-IGHWMO before approving any potential change orders.
3.3 The E-IGHWMO will be responsible for the administration of the Board of Water
and Soil Resources (BWSR) Watershed Based Funding Grant administration
tasks including reporting, reimbursement requests, and any other tasks associated
with the grant funding.
3.4 The City will be responsible for the long term maintenance of the final installation
of the BMPs installed for no less than a period of 25 years. The Parties will enter
into a maintenance agreement outlining necessary maintenance to be performed
prior to completion.
3.5 The Parties will coordinate associated public meetings and public outreach tasks
necessary to insure residents, patrons, and members of the watershed are properly
informed. Clean Water Fund logo will be used in compliance with Minnesota
Laws 2010, Chapter 361, article 3, section 5(b).
4. Funding
4.1 The City will pay the entire cost of both BMPs for the LeMay Lake project and
the Carlson Lake project.
4.2 The E-IGHWMO will reimburse the City upon the projects completion, receipt
and verification of invoices, proper engineers approval and information required
for grant reporting to BWSR. Total reimbursements are not-to-exceed $73,354.
4.3 Any changes, variations, modifications, or change orders related to the
completion of the Projects described in this Agreement, shall only be valid when they have been
reduced to writing and approved by the City's authorized representative.
5. Funding Payment
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218775v2
5.1 The City will administer the contract and act as the paying agent for all contracts
for the Projects. Payments will be made upon completion of each of the two projects. Upon
presentation of an Itemized claim by one Party to another, the receiving Party shall reimburse the
invoicing Party for its share of the costs incurred under this agreement within 60 days from the
presentation of the claim. If any portion of an itemized claim is questioned by the receiving
Party, the remainder of the claim shall be promptly paid and accompanied by a written
explanation of the amounts in question. Payment of any amounts in dispute will be made
following good faith negotiation and documentation of the actual costs incurred in carrying out
the work.
5.2 City staff time for the project is not reimbursable. Labor costs for the City and E-
IGHWMO employees shall be considered equal in value for the purposes of this Agreement.
6. Authorized Representatives
a. The City's authorized representative is Eric Macbeth
Telephone: (651) 675-5300
Email: emacbeth@ci.eagan.mn.us
b. The E-IGHWMO's authorized representative is Ashley Gallagher
Telephone: (651) 480-7781
Email: ashley.gallagher@co.dakota.mn.us
7. Assignment, Amendments, Waiver and Contract Complete
7.1 Assignment. No Party shall assign, or transfer any rights or obligations under this
Agreement without the prior written consent of the other Party approved by the same individuals
who executed and approved this Agreement, or their successors in office.
7.2 Amendments. Any amendments to this Agreement must be in writing and will not
be effective until it has been executed and approved by the same parties who executed and
approved the original grant contract, or their successors in office.
7.3 Waiver. If the any Party fails to enforce any provision of this Agreement, that
failure does not waive the provision or that Party's right to enforce it.
7.4 Agreement Complete. This Agreement contains all negotiations and agreements
between the City and E-IGHWMO. No other understanding regarding this Agreement, whether
in written or oral form may be used to bind any Party.
8. Liability
Each Party will be responsible for its own acts and behavior and the results thereof and shall not
be responsible or liable for the other Party's actions and consequences of those actions. The
Minnesota Tort Claims Act, Minn. Stat. § 3.736 and other applicable Laws govern the Parties'
liability. The Minnesota Municipal Tort Claims Act, Minn. Stat. Ch. 466, governs the Parties'
liability. Nothing in this Agreement is intended to waive or limit the provision of the Tort Claims
Acts, Minn. Stat. § 3. 736, or Minn. Stat. ch. 466, or any other law, legislative or judicial, which
limits government liability. For purposes of determining total liability for damages, the
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218775v2
participating governmental units are considered to be a single governmental unit, the total
liability of which shall not exceed the limits for a single governmental unit as provided in Minn.
Statutes, Section 466.04, Subd. 1.
9. Audits
The Parties shall retain receipts for and maintain detailed records of all expenses related to this
Agreement. When requested by the Board of Soil and Water Resources, the State Auditor or
Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
10. Government Data Practices
The Parties must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch.
13, as It applies to all data provided under this Agreement and as it applies to all data created,
collected, received, stored, used, maintained·, or disseminated by the Parties under this
Agreement. The civil remedies of Minn. Stat. 13.08 apply to the release of the data referred to in
this clause by any of the Parties.
11. Governing Law, Jurisdiction, and Venue
Minnesota Law, without regard to its choice of law provisions governs this Agreement. Venue
for all legal proceedings involving this Agreement, or its breach, must be in the Dakota County
district court.
12. Termination
12.1 Termination for Insufficient Funding by City. The City may immediately
terminate this Agreement if it does not obtain funding from the Minnesota Legislature, other
funding sources, or if funding cannot be continued at a level sufficient to allow for the payments
provided herein. Termination must be by written notice to the E-IGHWMO. The City is not
obligated to pay for any costs of the projects that are incurred after the notice and effective date
of termination. The City will not be assessed any penalty if the Agreement is terminated because
of the decision of the Minnesota Legislature or other funding sources, to not appropriate funds.
12.2 Termination for Insufficient Funding by E-IGHWMO. The E-IGHWMO may
immediately terminate this Agreement if it does not obtain CWF funding from the Board of
Water and Soil Resources or if funding cannot be continued at a level sufficient to allow for the
payments provided herein. Termination must be by written notice to the City. The E-IGHWMO
is not obligated to pay for any costs of the Projects except CWF grant monies.
13. Merger
This Agreement is the final expression of the Agreement of the Parties and the complete and
exclusive statement of the terms agreed upon and shall supersede all prior negotiations,
understandings, or agreements.
14. Severability
The provisions of this Agreement shall be deemed severable. If any part of this Agreement is
rendered void, invalid or unenforceable, such rendering shall not affect the validity and
enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or
Page 5 of 5
218775v2
otherwise unenforceable shall substantially impair the value of the entire Agreement with respect
to either Party.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement on the date(s)
indicated below
CITY OF EAGAN
By____________________________________
Title___________________________________
Date__________________________________
EAGAN INVER GROVE HEIGHTS
WATERSHED MANAGEMENT ORGANIZATION
By____________________________________
Title___________________________________
Date__________________________________
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
J. Public Works 5-Year Capital Improvement Plan, 2022-2026
Amendment
Action To Be Considered:
Approve a resolution amending the Public Works Department’s 5-Year Capital Improvement
Plan (CIP) (2022-2026), Regional Projects, to include the expansion of the Lone Oak Road (CSAH
26) Corridor Study as identified by the Dakota County Transportation Capital Improvement Plan
(2022-2026).
Facts:
➢ On June 1, 2021, the City Council adopted the Public Work’s Department 5-Year Capital
Improvement Plan (2022-2026) and authorized the implementation of the 2022 and
2023 improvements to streets, highways, trails, sanitary sewer, storm sewer, water and
surface water quality in the plan, including the 2022 Corridor Study of Lone Oak Road
(CSAH 26, from TH 13 to Pilot Knob Road) for safety and capacity improvements.
➢ On October 19, 2021, the Council approved a resolution in support of Dakota County
Transportation’s draft 5-Year Capital Improvement Plan, that includes the expansion of
the Lone Oak Road (CSAH 26) Corridor Study to include the study of the conversion from
a 4-lane to a 3-lane roadway for the segment from Pilot Knob Road to I-35E.
➢ Dakota County has estimated the additional cost of the study to be $100,000, to be split
$85,000 County and $15,000 City, in accordance with the County Transportation Plan.
➢ The City’s estimated additional costs of $15,000 to the Regional Projects portion of the
2022-2026 CIP would be the responsibility of the Major Street Fund.
➢ In order to proceed with further consideration of the County study, it would be
appropriate to amend the 5-year CIP (2022-2026) as proposed.
Attachments (2)
CJ-1 Location Map
CJ-2 Resolution
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PILOT KNOB RDLONE OAK RD
Location Map for Proposed2022-2026 CIP Amendment -Study to Conver t Lone Oak Rd(CSAH 26 - Pilot Knob Rd to I-35E)Fr om a 4 Lane Roadway to a 3 Lane Roadway
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Date: 11 /8/2021
Lone Oak Rd Study AreaPilot Knob Rd to I-35E
L:\USERS\PUBWORKS\Engineering\TStrid\Exhibits\Public Works 5-Year CIP 2022-2026 Amendment - Location Map.mxd
CITY OF EAGAN
A RESOLUTION AMENDING 2022-2026 CIP
THIS RESOLUTION passed this 16th day of November 2021, by the City of Eagan in
Dakota County, Minnesota.
WITNESSETH:
WHEREAS, on June 1, 2021, the City approved the 5-year Capital Improvement Plan
(CIP) for Public Works Infrastructure (2022-2026); and
WHEREAS, on October 19, 2021, the Council approved a resolution in support of
Dakota County Transportation’s draft 5-Year Capital Improvement Plan, that includes the
expansion of the Lone Oak Road (CSAH 26) Corridor Study to include the study of the
conversion from a 4-lane to a 3-lane roadway for the segment of Lone Oak Road from
Pilot Knob Road to I-35E; and
WHEREAS, Dakota County has estimated the additional cost of the study to be
$100,000, to be split $85,000 County and $15,000 City, in accordance with the County
Transportation Plan; and
WHEREAS, the proposed amendment would add $15,000 to the Regional Projects
portion of the 2022-2026 CIP and would be the responsibility of the Major Street Fund.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City shall amend the currently
approved 5-year Public Works CIP (2022-2026), incorporating the expansion of the Lone
Oak Road (CSAH 26) Corridor Study to include the study of the conversion from a 4-lane to
a 3-lane roadway for the segment of Lone Oak Road from Pilot Knob Road to I-35E.
DATED this 16th day of November 2021
ATTEST:
_______________________________ _______________________________
Elizabeth VanHoose, City Clerk Mike Maguire, Mayor
CERTIFICATION
State of Minnesota
County of Dakota
City of Eagan
I hereby certify that the foregoing Resolution is a true and correct copy of a
Resolution presented to and adopted by the City Council of Eagan at a duly authorized
meeting thereof held in the City of Eagan, Minnesota, on the 16th day of November
2021, as disclosed by the records of said City in my possession.
_______________________________
Elizabeth VanHoose, City Clerk
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
K. Project 1476, Diffley Road (CSAH 30) & Rahn Road Roundabout
Street Lighting System
Action To Be Considered:
Approve a Joint Powers Agreement with Dakota County Transportation Department for City
Project 1476 (Diffley Road (CSAH 30) and Rahn Road Roundabout – Street Lighting System) and
authorize the Mayor and City Clerk to execute all related documents.
Facts:
➢ The Joint Powers Agreement between Dakota County and the City of Eagan (Project 1476)
provides for the removal of existing streetlights and installation of new streetlights at the
Diffley Road (CSAH 30) and Rahn Road roundabout .
➢ The new streetlights with LED lighting and standard mast arms will be further from the
vehicle travel lanes, reducing the potential for streetlight knockdowns by vehicles.
➢ Like other cost sharing initiatives between the City and County, a Joint Powers Agreement
has been prepared by the County for formal approval by the City.
➢ The costs to relocate the streetlights will be split with the County’s share at 55%, and the
City’s share at 45%.
➢ The agreements have been reviewed by the Public Works Department, are consistent
with past similar agreements reviewed by the Attorney’s office and are in order for
favorable Council action.
Attachments (1)
CK-1 Joint Powers Agreement #C0034522
Dakota County Contract C0034522
JOINT POWERS AGREEMENT FOR
ENGINEERING,
HIGHWAY CONSTRUCTION AND MAINTENANCE
BETWEEN
THE COUNTY OF DAKOTA
AND
THE CITY OF Eagan
DAKOTA COUNTY Operating Budget
CITY PROJECT NO. 1476
SYNOPSIS: Dakota County and the City of Eagan agree to remove existing and install new street
lights with LEDs and standard mast arms that will be further from the travel way for the County
State Aid Highway (CSAH) 30, Diffley Road and Rahn Road roundabout in Eagan, Dakota County.
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
November 1, 2021
2
THIS AGREEMENT (“Agreement”), made and entered into by and between the County of Dakota,
referred to in this Agreement as the “County"; and the City of Eagan, referred to in this Agreement
as the “City" and witnesses the following:
WHEREAS, under Minnesota Statutes Sections 162.17, subdivision 1 and 471.59, subdivision 1,
two governmental units may enter into an Agreement to cooperatively exercise any power common
to the contracting parties, and one of the participating governmental units may exercise one of its
powers on behalf of the other governmental units; and
WHEREAS, the County and the City desire to remove existing agency maintained lights and
replace with new LED lighting with standard poles at the County State Aid Highway (CSAH) 30 and
Rahn Road Roundabout in Eagan, Dakota County, the “Project”; and
WHEREAS, the County and the City have funding within their respective operating budgets for t
this project work and agree to jointly participate in the costs of the street lighting project and
maintenance responsibility as set forth herein.
WHEREAS, This Agreement supersedes Contract No. 10006, Joint Powers Agreement executed
for CP 30-09 by CB resolution 06-338, August 22, 2006) for section 4, “Intersection Lighting
Maintenance and Energy Costs”.
NOW, THEREFORE, it is agreed that the County and the City will share Project responsibilities
and jointly participate in the Project costs associated engineering and construction and City will
take responsibility for streetlight maintenance as described in the following sections:
1. Engineering. Design engineering including all aspects of the Project (public involvement,
agency involvement, preliminary/final design etc.), surveying, mapping, construction engineering,
construction management, construction inspection, and all related materials testing, including the
cost of County and City staff time for these purposes, shall be shared in the amount of fifty-five
(55%) by the County and forty-five (45%) by the City in accordance with the adopted
Transportation Plan.
2. Construction Items. The costs associated with removal of the existing lighting system and
installation of new street lighting for the intersection of CSAH 30 and Rahn Road shall be shared in
the amount of fifty-five (55%) by the County and forty-five (45%) by the City, consistent with the
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
November 1, 2021
3
2040 adopted Transportation Plan. Cost sharing includes all highway construction items for the
removal of the existing street lighting and installation of new street lights throughout the
roundabout as outlined in the lighting removal and installation plan except for elements as called
out under this Agreement or the current adopted Dakota County Transportation Plan.
3. Miscellaneous Elements. General maintenance will be handled in accordance with County
policies included in the current adopted Dakota County Transportation Plan.
4. Plans Documents. The City is the lead agency for design and construction administration
of this Project, effective upon execution of this Agreement by both Parties. The City and the County
shall approve the plans and specifications prior to executing a contract(s) for streetlight removal
and contracts as needed for installation. The City will get quotes for the removal work and
coordinate obtaining cost from the utility company, Dakota Electric (DEA) for this Project in
accordance with applicable state laws and will provide the County with the cost information prior to
executing contracts. The City will authorize contracts for construction to the lowest responsive
quote for removals and/or utility companies for actual installation costs in accordance with state
law.
5. Street Light Energy and Maintenance. Upon completion of the installation of new street
lights, electrical power necessary for the operation of the streetlights and all maintenance activity
associated with the street lights including reinstallation of any poles will be provided in accordance
with County policies included in the County’s current adopted Transportation Plan. Currently, the
City is responsible for all streetlight energy and maintenance.
A. Supersession. The provisions of Section 5 of this Agreement shall supersede and
replace Section four (4) of the Joint Powers Agreement Dakota County Transportation
Department Agreement for Intersection Reconstruction and Trail Construction between the
County of Dakota and the City of Eagan Dakota County Project No. 30-09 City of Eagan
Project No. 719 (Contract No. 10006).
6. Payment. The City will administer the contract and act as the paying agent for all payments
to the Contractor(s) and the Utility Company, DEA as applicable for work. Payments will be made
as the Project work progresses and when certified by the City Engineer. The City will request
payment at the completion of the Project. Upon presentation of an itemized claim by one agency to
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
November 1, 2021
4
the other, the receiving agency shall reimburse the invoicing agency for its share of the costs
incurred under this Agreement within 35 days from the presentation of the claim. If any portion of
an itemized claim is questioned by the receiving agency, the remainder of the claim shall be
promptly paid, and accompanied by a written explanation of the amounts in question.
7. Amendments. Any amendments to this Agreement will be effective only after approval by
both governing bodies and execution of a written amendment document by duly authorized officials
of each agency.
8. Effective Dates. This Agreement will be effective upon execution by duly authorized
officials of each governing body and shall continue in effect until all work to be carried out in
accordance with this Agreement has been completed. Except for on-going maintenance as set
forth in the “Street Light Energy and Maintenance” section, in no event will this Agreement continue
in effect after December 31, 2022, unless the parties mutually agree to an extension of the Project
term.
9. Change Orders and Supplemental Agreements. Any change orders or supplemental
agreements that affect the Project cost participation must be approved by appointed
representatives of both Parties prior to execution of work. For the purposes of this section, the
City’s appointed representative is Tim Plath, City Transportation Operations Engineer, and the
County’s appointed representative is Kristi Sebastian, Traffic Engineer, or their successors. Both
Parties shall endeavor to provide timely approval of change orders and supplemental agreements
so as not to delay construction operations.
10. Final completion. Final completion of the Project must be approved by both the County and
the City.
11. Rules and Regulations. The County and the City shall abide by Minnesota Department of
Transportation standard specifications, rules and contract administration procedures.
12. Indemnification. The County agrees to defend, indemnify, and hold harmless the City
against any and all claims, liability, loss, damage, or expense arising under the provisions of this
Agreement and caused by or resulting from negligent acts or omissions of the County and/or those
of County employees or agents. The City agrees to defend, indemnify, and hold harmless the
County against any and all claims, liability, loss, damage, or expense arising under the provisions
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
November 1, 2021
5
of this Agreement for which the City is responsible, including future operation and maintenance of
facilities owned by the City and caused by or resulting from negligent acts or omissions of the City
and/or those of City employees or agents. All Parties to this Agreement recognize that liability for
any claims arising under this Agreement are subject to the provisions of the Minnesota Municipal
Tort Claims Law; Minnesota Statutes, Chapter 466. In the event of any claims or actions filed
against either party, nothing in this Agreement shall be construed to allow a claimant to obtain
separate judgments or separate liability caps from the individual Parties.
13. Acts of Employees. Any and all persons engaged in the work to be performed by the
County shall not be considered employees of the City for any purpose, including Worker’s
Compensation, or any and all claims that may or might arise out of said employment context on
behalf of said employees while so engaged. Any and all claims made by any third party as a
consequence of any act or omission on the part of said County employees while so engaged on
any of the work contemplated herein shall not be the obligation or responsibility of the City. The
opposite situation shall also apply: the County shall not be responsible under the Worker’s
Compensation Act for any employees of the City. Any and all claims made by any third party as a
consequence of any act or omission on the part of said City employees while so engaged on any of
the work contemplated herein shall not be the obligation or responsibility of the County.
14. Audits. Pursuant to Minnesota Statutes § 16C.05, Subd. 5, any books, records,
documents, and accounting procedures and practices of the County and the City relevant to this
Agreement are subject to examination by the County or the City and either the Legislative Auditor
or the State Auditor as appropriate. The County and the City agree to maintain these records for a
period of six years from the date of performance of all services covered under this Agreement.
15. Integration and Continuing Effect. The entire and integrated agreement of the Parties
contained in this Agreement shall supersede all prior negotiations, representations or agreements
between the City and the County regarding the Project; whether written or oral. All agreements for
future maintenance or cost responsibilities shall survive and continue in full force and effect after
completion of the highway and traffic signal construction provided for in this Agreement.
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
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6
16. Authorized Representatives. The authorized representatives for the purpose of the
administration of this Agreement are:
Mark Krebsbach (or successor) Russ Matthys (or successor)
Dakota County Engineer Public Works Director
14955 Galaxie Avenue 3830 Pilot Knob Road
Apple Valley, MN. 55124 Eagan, MN. 55122
(952) 891-7100 (651) 675-5637
mark.krebsbach@co.dakota.mn.us rmatthys@cityofeagan.com
All notices or communications required or permitted by this Agreement shall be either hand
delivered or mailed by certified mail, return receipt requested, to the above addresses. Either party
may change its address by written notice to the other party. Mailed notice shall be deemed
complete two business days after the date of mailing.
[SIGNATURE PAGE TO FOLLOW]
Dakota County Traffic Operations C0034522
City of Eagan Project 1476
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7
IN WITNESS THEREOF, the parties have caused this Agreement to be executed by their duly
authorized officials.
CITY OF EAGAN
RECOMMENDED FOR APPROVAL:
__________________________ By_________________________
City Engineer Mayor
(SEAL)
By_________________________
City Clerk
Date_______________________
---------------------------------------------------------------------------------------------------------------------------
DAKOTA COUNTY
RECOMMENDED FOR APPROVAL: By
Physical Development Director
__________________________ Date________________
County Engineer
Date________________
APPROVED AS TO FORM:
Assistant County Attorney Date
KS-2021-_____________
COUNTY BOARD RESOLUTION
No. 21-379 Date: July 20, 2021
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
L. Water Meter Replacement/Repair Program
Surcharge Appeals
Action To Be Considered:
Approve the recommendations of the Public Works Committee regarding the final disposition of
the Water Meter Replacement/Repair (R/R) Program (City Code 3.05) surcharges for the
identified properties in accordance with the related City Ordinance.
Facts:
➢ On May 15, 2012, the City Council adopted an amendment to City Ordinance 3.05
regarding the Rules and Regulations relating to Municipal Utilities that requires all
properties connected to the municipal water utility to permit the city's designated utility
employee onto the property and within the structure for purposes of the inspection,
repair or replacement of the water meter. This action, in essence, implemented the
Water Meter Replacement/Repair (R/R) Program to ensure accurate water use
measurement and payment.
➢ Part of the amendment, and accordingly the Water Meter R/R Program, incorporated a
fee schedule that provided for a surcharge to be placed against utility billing accounts for
those properties that either didn't schedule an inspection or did not bring the identified
deficiency into compliance within the prescribed time frame.
➢ The Surcharge Fee is $150 per month for Single Family properties and $500 per month for
all others.
➢ In anticipation of appeals, the Council directed the Public Works Committee to review any
appeals and provide their recommendations back to the Council under the Consent
Agenda. Staff has received requests from the following property owners who want to
appeal a related surcharge.
➢ At the August 17, 2021, Public Works Committee meeting, the Committee addressed the
following surcharge appeals with the corresponding recommendations for the Council’s
action.
➢ The following surcharge appeals are being presented for Council action. The properties
have been found to be in compliance with City Code regarding the Water Meter R/R
Program. As a result of their reviews, the appeals are recommended to be granted with
each related surcharge waived.
o William McBride, 3812 Blackhawk Ridge Place: Water Meter Program – Remove
$150 surcharge (utility account)
o Asmamaw Menkir, 1802 Taconite Trail: Water Meter Program – Remove $150
surcharge (utility account)
o Rachael Lach/Devontay Yos, 2119 Cliff Hill Lane: Water Meter Program – Remove
$150 surcharge (utility account)
o Diana Jasa, 4267 Amber Drive: Water Meter Program – Remove $150 surcharge
(utility account)
o Jeff Carlson, 3926 Thames Avenue: Water Meter Program – Remove $150
surcharge (utility account)
o Marvin Youness, 1426 Highview Avenue: Water Meter Program – Remove $150
surcharge (utility account)
o Sharon Sobczak, 3345 Heritage Lane: Water Meter Program – Remove $150
surcharge (utility account)
o Theresa Schugel, 3565 Woodland Court: Water Meter Program – Remove $150
surcharge (utility account)
o Khalif Muse, 1593 Raindrop Drive: Water Meter Program – Remove $150
surcharge (utility account)
o Minneapolis Property LLC (David Epstein), 4469 Cinnamon Ridge Circle: Water
Meter Program – Remove $150 surcharge (utility account)
o Arlette Gaona-Roman, 503 Waveney Court: Water Meter Program – Remove $150
surcharge (utility account)
o Jessica Trang, 4370 Cinnamon Ridge Trail: Water Meter Program – Remove $150
surcharge (utility account)
o Daniel Reardon, 3802 Bridgewater Drive: Water Meter Program – Remove $150
surcharge (utility account)
o Jeanne Tousignant, 4523 Scott Trail: Water Meter Program – Remove $150
surcharge (utility account)
o Peggy Shrake, 1782 Bluestone Drive E: Water Meter Program – Remove $150
surcharge (utility account)
Attachments: (0)
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
CONSENT AGENDA
M. Lots 1 & 2, Block 2 Boulder Lakes
Easement Vacation
Action To Be Considered:
Receive the petition to vacate public drainage and utility easements on Lots 1 and 2,
Block 2 Boulder Lakes, and Easement Document No. 927520, and schedule a public
hearing to be held on December 21, 2021.
Facts:
➢ On November 5, 2021, City staff received a petition from Mr. Connor McCarthy,
United Properties, owner of Lots 1 and 2, Block 1 Boulder Lakes, requesting the
vacation of existing public drainage and utility easements on their property,
located at the northwest corner of Lone Oak Road and Ames Crossing Road.
➢ The purpose of the request is to vacate existing public easements to allow for a
proposed office/warehouse development (Boulder Lakes 5th) and a re-platting of
the property.
➢ Easement Document #927520 should also be vacated to allow the development
of the project and re-platting of the property.
➢ The existing easements were dedicated with the original development of the
property, on the plat of Boulder Lakes and by separate document, at no cost to
the City.
➢ New public easements will be provided to accommodate the drainage and utility
needs and will be dedicated on the plat of Boulder Lakes 5th, also at no cost to
the city. The easement vacations will avoid having any unnecessary underlying
easements.
➢ Notices for a public hearing will be published in the legal newspaper and sent to
all potentially affected and/or interested parties for comment prior to the public
hearing.
Attachments (2)
CM-1 Location Map
CM-2 Legal Description Graphics
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Location of Pr oposedDrainage & UtilityEasement VacationLots 1 & 2, Block 2Boulder Lakes
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Date: 11 /10/2021
Location of ProposedEasement Vacation
FIG. 1
Document Path: L:\USERS\PUBWORKS\Engineering\TStrid\Easement Vacations\Lot 1 & 2, Block 2, Boulder Lakes.mxd
EASEMENT VACATION DESCRIPTION
Drainage and Utility Easements over Lots 1 and 2, Block 2, as dedicated in the plat of Boulder Lakes,
Dakota County, Minnesota.
And Storm Sewer Easement per Document No. 927520.
Agenda Information Memo
November 16, 2021 Eagan City Council Meeting
Consent Agenda
N. Approve Agreement between the City of Eagan as fiscal agent for the Dakota County Drug
Task Force and the Organized Crime Drug Enforcement Task Forces
Action to be considered:
To approve an Agreement for assisting in Organized Crime Drug Enforcement Task Force investigations,
strategic initiatives, prosecutions and the reimbursement of overtime costs by the state and local
agencies
Facts:
The Organized Crime Drug Enforcement Task Force (OCDETF) Program is a federal drug
enforcement program overseen by the Department of Justice. It concerns itself with the
disruption of major drug trafficking operations and related crimes.
The Dakota County Drug Task Force (DCDTF) is a primary law enforcement agency in Dakota
County fighting drug trafficking and violent crime.
The City of Eagan as a fiscal agent for the DCDTF is responsible for the administration and
distribution of the funds received for the cost of overtime of officers assigned to the program.
The DCDTF occasionally assists OCDETF in investigations and other initiatives, for which the
DCDTF is reimbursed. Per the Agreement, the DCDTF can be reimbursed up to $20,000.
The terms of the Agreement aligns with the initiative administration budget year and runs from
October 1, 2021 to September 30, 2022.
Attachments: (1)
OCDETF Agreement
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FY 2022 Agreement
FOR THE USE OF THE STATE OR LOCAL
OVERTIME AND AUTHORIZED EXPENSE/STRATEGIC INITIATIVE PROGRAM
DCN:
Amount Requested:
Number of Officers Listed:
OCDETF Investigation / Strategic Initiative Number:
Operation Name:
From:
To:
Beginning Date of Agreement
Federal Agency Investigations:
Number:
Ending Date of Agreement
Sponsoring Federal Agency(ies):Sponsoring Federal Agency Group/Squad Supervisor:
Telephone Number:
E-mail Address:
Please provide the name, telephone number, and email address for the financial
staff person at the State or Local Organization, who is directly responsible for the
billing on the Reimbursement Request:
Name: __________________________________________
Telephone Number: _______________________________
E-mail Address: __________________________________
Agreement (FY22), Page 1
Attention:**
State or Local Organization
Narcotics Supervisor:
Telephone Number:
E-mail Address:
DUNS #:
Federal Tax Identification #: Y-32-
Amount requested should match the amount calculated on the Initial Funding Form, Page 2.
*This agreement can be classified as rural if the state & local agency's operating address or the location of the investigation
produces a "Yes" response to both the CMS and FORHP Programs on the following website - https://www.ruralhealthinfo.org/am-i-
rural. NOTE - ONLY include one zip code in the Rural designation box if case is classified as Rural.
**Include the name of the person the form should be mailed to.
EXO USE Only
Sponsoring Federal Agency(ies):
N
Rural Designation
Rural* Y
Operation Zip Code(s):
State or Local Organization Name:
Address to receive OCDETF paperwork (no PO Boxes):
OCDETF Case #:Amount Requested:
Agreement Activity: (Please check all that apply)
Please note: The amount requested should cover your active investigation plan from the agreement start date. Proactive
funding analysis will be conducted to determine the need for additional funds throughout the life of the agreement.
Wire:Approved
Pending
Please provide a brief explanation on how the initial funding amount was determined, if other factors were considered:
ORGANIZED CRIME DRUG ENFORCEMENT TASK FORCES
FY 2022 Agreement Initial Funding Form
FOR THE USE OF THE STATE OR LOCAL
OVERTIME AND AUTHORIZED EXPENSE/STRATEGIC INITIATIVE PROGRAM
Factors to Consider when Determining the Initial Agreement Amount: (Required)
Average Officer Overtime Rate:
Prior year agreement spending,
if any:
Estimated overtime hours for your active
investigation plan, from the agreement start date:
Surveillance Takedown Trial/Court Other
If Other, please describe the type of investigative activity the State & Local Agency will be participating in:
Agreement (FY22), Page 2
This amount should be entered on Page 1 of the Reimbursable Agreement.
This Agreement is between the above named State or Local Law Enforcement Organization and
the Organized Crime Drug Enforcement Task Forces (OCDETF) Program. This Agreement shall
be effective when signed by an authorized State or Local Organization official, the sponsoring
Federal Agency Special Agent-In-Charge, the sponsoring Agency Regional OCDETF
Coordinator, the Assistant United States Attorney Regional OCDETF Director, and the
OCDETF Executive Office.
1.It is agreed that the State or Local Law Enforcement officers named on this
Agreement will assist in OCDETF Investigations, Strategic Initiatives and
prosecutions as set forth in the Organized Crime Drug Enforcement Task Forces State
or Local Overtime and Authorized Expense/Strategic Initiative Programs, Policies
and Procedures Manual, Fiscal Year 2022.
2.No individual Agreement with a State or Local organization may exceed $25,000,
and the cumulative amount of OCDETF State and Local overtime monies that may
be expended on a single OCDETF Investigation or Strategic Initiative in a single
fiscal year may not exceed $50,000 without express prior approval from the
OCDETF Executive Office. The OCDETF Executive Office will entertain requests
to exceed these funding levels in particular cases. Please submit a written request
including justification approved by the AUSA Regional Director to the OCDETF
Budget Officer/Deputy Budget Officer when seeking to exceed the above stated
funding levels.
3.Each Reimbursable Agreement will be allowed no more than five (5) modifications
per year. In addition, if the funds for a particular Agreement are completely
deobligated with the intention of closing that Agreement, it will not count as a
modification for purposes of this policy. These amendments must be transmitted by a
memorandum approved and signed by the AUSA Regional OCDETF Director or
designee for the region and sent to the OCDETF Executive Office.
4.If an Agreement does not have any activity during the last ninety (90) days, the funds
shall automatically be deobligated. The OCDETF Executive Office will assist with
the monitoring of the aging Agreements. Further, if a State or Local Organization
indicates that it is no longer performing work under a particular Agreement, the State
or Local Overtime and Authorized Expense/Strategic Initiative Programs, Policies
and Procedures Manual requires that a modification memorandum identifying the
amount to be deobligated be submitted to the OCDETF Executive Office as soon as
possible after determining that no work is being performed.
5.The State or Local Law Enforcement Organization agrees to provide experienced
drug Law Enforcement officers who are identified in this Agreement to work on the
specified OCDETF Investigation or Strategic Initiative. Any change in Law
Enforcement officers assigned must be agreed to by all approving officials.
Agreement (FY22), Page 3
6.Officers who are not deputized shall possess no Law Enforcement authority other
than that conferred by virtue of their position as a commissioned officer of their
parent Agency.
7.Officers who are deputized may possess Federal Law Enforcement authority as
specified by the Agency affording the deputation.
8.Any State or Local officers assigned to an OCDETF Investigation or Strategic
Initiative in accordance with this Agreement are not considered Federal employees
and do not take on the benefits of Federal employment by virtue of their participation
in the Investigation or Strategic Initiative.
9.OCDETF and the sponsoring Federal Law Enforcement Agency(ies) for the
approved OCDETF Investigation or Strategic Initiative will provide to the assigned
State or Local officers the clerical, operational and administrative support that is
mutually agreed to by the parties in this Agreement.
10.Officers assigned to OCDETF Investigations or Strategic Initiatives should work
full-time on the Investigation(s) or Strategic Initiative(s) in order to be paid
overtime. In order to satisfy the “full-time” expectation, a Law Enforcement
officer should work forty (40) hours per week or eight (8) hours per day on a
single or multiple OCDETF Investigation(s) or Strategic Initiative(s). Any
established exceptions or waivers to this definition shall be requested by the
Regional Coordination Group and attached as Addendum A to the Agreement.
[The parent State or Local Organization must pay the base salary of its officers. In
the event officers must work overtime on an OCDETF Investigation or
Strategic Initiative, the OCDETF Program will reimburse the parent State or Local
Law Enforcement Organization for a limited amount of those overtime costs.] The
Organization is responsible for paying its Law Enforcement officer(s) for their
overtime, travel and per diem expenses. To ensure proper and complete utilization
of OCDETF overtime and expense allocations, reimbursement claims must be
submitted monthly on the OCDETF Reimbursement Request Form. The OCDETF
Executive Office may refuse payment on any reimbursement request that is not
submitted to the OCDETF Regional Coordination Group within thirty (30) days of the
close of the month in which the overtime was worked.
11.It is the responsibility of the State or Local Organization to retain and have available
for inspection sufficient supporting documentation for all regular hours and overtime
hours worked towards a specific OCDETF case. Officers’ timesheets must reflect
work towards a specific OCDETF case and must be reviewed and signed by an
authorized State or Local official.
12.Analysis of reimbursement claims by the Regional Coordination Group may result in
a modification of the obligation of funds contained within this Agreement as well as
the time period covered. The Organization affected by any such modification will
receive a memo notifying them of the changes.
Agreement (FY22), Page 4
13.Overtime payments, including all other non-OCDETF Federal sources (such as Safe
Streets, HIDTA, IRS, ICE, FEMA, etc.) may not, on an annual per person basis,
exceed 25% of the current approved Federal salary rate in effect at the time the
overtime is performed. The State or Local Organization is responsible for ensuring
that this annual payment is not exceeded. The Executive Assistant/OCDETF
Program Specialist will monitor these payments via MIS and communicate to the
Federal Agency Regional OCDETF Coordinators who provide status updates to any
officer approaching the threshold.
14.The overtime log must be attached to the reimbursement request when submitting the
monthly invoices. The Sponsoring Federal Agency Supervisory Special Agent and
the State or Local official authorized to approve the Reimbursement Request must
certify that only authorized expenses are claimed, the regular hours requirement is
satisfied, and that overtime has not exceeded 25% of the current Federal salary rate
in effect at the time the overtime was worked.
15. Under no circumstances will the State or Local Organization charge any indirect
costs for the administration or implementation of this Agreement.
16.The State or Local Organization shall maintain complete and accurate records and
accounts of all obligations and expenditures of funds under this Agreement for a
period of six (6) years and in accordance with generally accepted accounting
principles to facilitate inspection and auditing of such records and accounts.
17.The State or Local Organization shall permit examination and auditing by
representatives of the OCDETF Program, the sponsoring Federal Agency(ies), the
U.S. Department of Justice, the Comptroller General of the United States, and/or any
of their duly-authorized agents and representatives, of any and all records,
documents, accounts, invoices, receipts, or expenditures relating to this Agreement.
Failure to provide proper documentation will limit State or Local Law Enforcement
Organizations from receiving OCDETF funding in the future.
18.The State or Local Organization will comply with Title VI of the Civil Rights Act of
1964 and all requirements applicable to OCDETF Agreements pursuant to the
regulations of the Department of Justice (see, e.g., 28 C.F.R. Part 42, Subparts C and
G; 28 C.F.R. 50.3 (1991)) relating to discrimination on the grounds of race, color,
sex, age, national origin or handicap.
19.This Agreement may be terminated by any of the parties by written notice to the
other parties ten (10) business days prior to termination. Billing for outstanding
obligations shall be received by OCDETF within thirty (30) days of the notice of
termination.
Agreement (FY22), Page 5
20.The Debt Collection Improvement Act of 1996 requires that most payments made by
the Federal government, including vendor payments, must be made by electronic
funds transfer (EFT). In accordance with the act, all OCDETF reimbursement
payments will be issued via EFT. Participants are required to register in
SAM.gov to receive reimbursements; registration information will be provided
upon request. In certain circumstances the OCDETF Executive Office may make
exceptions for Organizations that are unable to accept this form of payment,
however, such Organizations must include written justification in the addendum
of each new Agreement.
21.All changes made to the original Agreement must be approved by the OCDETF
Executive Office and initialed by the Executive Assistant/OCDETF Program
Specialist of the Regional Coordination Group making the revision. The AUSA
Regional OCDETF Director or designee must initial all funding changes.
22.The Regional Coordination Group is responsible for identifying and implementing
any additional policy requirements, as needed, for its specific region. Those regional
policies will be documented in the Addendum B and attached to the approved
Agreement. The Organizations are agreeing to adhere to these additional
requirements and must have written approval by the Regional Coordination Group for
any exceptions to the regional policies.
23.Restrictions: Fringe benefits (such as retirement, FICA, or other expenses) are NOT to
be included in overtime payment. Auxiliary educational benefits are also NOT to be
included in overtime payment. Reimbursement of overtime payment is based solely on
the authorized overtime rate of each participating officer listed in the Agreement.
Under no circumstances may a State or Local agency include any administrative fees
for the processing of overtime. Additionally, officers are not eligible for
reimbursement of compensation time earned in lieu of overtime payment. OCDETF
will only reimburse an actual dollar ($) amount paid to the officer for overtime
worked, any additional benefit (including compensation time) will NOT be
reimbursed.
This Agreement is not a contract or obligation to commit Federal funds in the maximum amounts
projected. Funding allocations for the time period set forth and agreed to herein represent
projections only and are based upon consultation between the sponsoring Federal Agency and the
State or Local Law Enforcement Organization. They are, therefore, subject to modification by
OCDETF based upon the progress and needs of the OCDETF Investigation or Strategic Initiative.
Additionally, resources are contingent upon the availability of funds per the approval and
signature of the OCDETF Executive Office obligating authority. The OCDETF Executive Office
will approve and certify that all the terms and conditions of the Agreement have been met.
Each Agreement must be approved and signed by a State or Local Law Enforcement
Organization official who has supervisory authority over, and is authorized to assign, the
participating Law Enforcement officers to the OCDETF Investigation or Strategic Initiative.
Agreement (FY22), Page 6
Agreement (FY22), Page 7
Approved By:
Authorized State or Local Official Title Date
________________________________________________________
Print Name
Approved By:
Sponsoring Federal Agency Special Agent in Charge or Designee Date
________________________________________________________
Print Name
Approved By:
Sponsoring Agency Regional OCDETF Coordinator Date
Approved By:
Assistant United States Attorney Regional OCDETF Director/Program Specialist Date
Funds are encumbered for the State or Local Organization overtime costs and authorized
expense/Strategic Initiative Programs specified above. Subject to availability of funds.
Approving Official:
OCDETF Executive Office Date
Addendum A
Definition of “Full-Time Participation” Exemption
Any Other Exceptions or Justifications
Agreement (FY22), Page 10
Addendum B
Identification of Additional Policy Requirements
Agreement (FY22), Page 11
Agenda Information Memo
November 16, 2021, Eagan City Council Meeting
CONSENT AGENDA
O. Schedule public hearing date for December 7, 2021 to consider the 2022 Fee
Schedule.
Action To Be Considered:
To schedule a public hearing for December 7, 2021 to consider fees and charges for
2022.
Facts:
On an annual basis, the City reviews and considers fees and charges for City
services.
Per Minnesota Statutes 462.353, the City is required to publish notice at least 10
days prior to the public hearing. The notice will be published in the City’s official
publication on November 26, 2021.
Attachments: (0)
Agenda Information Memo
November 16, 2021, Eagan City Council Meeting
CONSENT AGENDA
P. Adopt 2021 General Records Retention Schedule for Cities
Action To Be Considered:
To adopt the 2021 General Records Retention Schedule for Cities and appoint the City
Clerk to execute subsequent versions of the General Records Retention Schedule for
Cities, as it is updated periodically.
Facts:
➢ The City uses a General Records Retention Schedule to determin e how long to
keep its records.
➢ The Retention Schedule is created by the Minnesota State Archives and the
Minnesota Clerks and Finance Officers Association (MCFOA) and approved by the
State Records Disposition Panel. It is updated as needed by the Minnesota State
Archives and the MCFOA. The most recent update occurred in March 2021.
➢ The City currently uses the 2018 General Records Retention Schedule. Changes
made in the 2021 Retention Schedule include clarifying record descriptions
which allow for easier use of the Schedule. Along with adding two new
document types under Permits and Licenses and Police, which allow for easier
use of the Schedule.
➢ Adopting the 2021 Retention Schedule allows the City to use the current,
statewide standard for managing its records.
Attachments: (1)
CP-1 Retention Schedule
GENERAL RECORDS
RETENTION SCHEDULE
FOR MINNESOTA CITIES
March 2021
This is an evolving document. Please help us keep it up-to-date by letting the MCFOA Records Retention
Committee know of any errors or omissions, ambiguities, inconsistencies, or additions.
Please note the Data Practices Classifications and Statutes are current as of the date of this schedule and
are subject to change. The Data Practices information is for the convenience of City Clerks.
GENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIES
Purpose of the General Records Retention Schedule
The purpose of a records retention schedule is to provide a plan for managing government records by
giving continuing authority to dispose of records under Minnesota Statutes section 138.17.
This City General Records Retention Schedule establishes minimum retention periods for city records
based on their administrative, fiscal, legal and historical value. It lists records series common to cities
and identifies how long to retain them.
This schedule was originally developed by the Minnesota State Department of Administration,
Information Policy Analysis Division and the Minnesota Historical Society, Division of Archives and
Manuscripts and was funded in part by a grant from the National Historical Publications and Records
Commission.
The revised schedule was updated by city clerks and officials representing the Minnesota Clerks and
Finance Officers Association (MCFOA).
Adopting and Using the General Schedule
1. A city that has adopted the previous version of this general schedule does not need to notify the
Minnesota Historical Society that it is adopting this revised edition of the General Records Retention
Schedule for Cities. It will be assumed that cities that have adopted the previous version will now
utilize this revised version.
If you have not previously adopted the general schedule, to begin disposing of records, you must
notify the State Archives of the Minnesota Historical Society that your city has adopted the schedule.
The enclosed form, “Notification of Adoption of City General Records Retention Schedule”, is used for
this purpose.
2. You may adopt the schedule even though your office may not have all the records listed on it. We
recommend that you adopt the entire schedule. However, if this is not possible you may adopt
individual sections.
3. The Minnesota Historical Society will sign and return the Notification form to you. You will then have
the authority to dispose of your government records as indicated on the schedule.
4. Compare the records in your office with the records listed on the schedule. Retention periods listed
on the schedule represent the minimum length of time that you must retain your records. Once that
retention period has been reached you may destroy the records as indicated on the schedule. If you
need to retain some records series longer than the listed retention, you should establish an agency
policy for those records.
5. The retention stated on the schedule applies to any form of the record (paper, computer tape or disk,
microfilm, optical disk, electronic media, etc.).
6. Data Practices Classifications are effective as of the printing of this Retention Schedule. Because
data practices issues change regularly, classifications may have changed. For current information on
data practices, consult Minnesota State Statutes, Chapter 13, or call the State of Minnesota,
Department of Administration, Data Practices Office at 651-296-6733 or 1-800-657-3721.
Destruction Reporting
After you destroy records according to the general schedule, maintain a list of destroyed items.
Records not on the General Schedule
Records not listed on this schedule cannot be destroyed without submitting either an “Application for
Authority to Dispose of Records” (PR-1) or a “Minnesota Records Retention Schedule form”. Both of
these forms are available on the State Archives’ web site at:
http://www.mnhs.org/preserve/records/recser.html#forms.
The PR-1 form is used to request one-time authority to dispose of records. A reproducible copy of the
PR-1 form is enclosed. Since an approved PR-1 gives you authority to dispose of only those records
listed on the form, we recommend that you use the PR-1 only for obsolete records (records no longer
being created).
For ongoing authority to dispose of records not listed on the general schedule, complete a “Minnesota
Records Retention Schedule”.
Duplicate Records
This retention schedule concerns itself only with the city’s official record copy and the retention periods
assigned reflect that. It is each city’s responsibility to identify the official record copy and to identify when
to destroy any other copies of identical records, after they have lost their legal, fiscal, historical and
administrative value. Duplicate copies should not be retained as long as the official record. Normally
the retention period on duplicate records will not exceed two years.
Category Definitions for the General Schedule
Record Series Description: A record series is a group of records clustered together because they all
relate to the same topic and have the same retention period.
Retention Period/Statute: The retention cited is the minimum amount of the time a record must be
kept. A number printed alone, e.g. 10, means ten years. If months or days are meant the entry will
display that, e.g. 6 months or 30 days. The stated retention does not include the year the record
originates. For example, if Record A is filed by calendar year and it has a retention of 3 years, the
disposal date for 2000 records is January, 2004. Statutes listed here cite specific retention periods for
the records series.
Data Practices Classification: This phrase refers to records classified by the Minnesota
Government Data Practices Act or other state or federal laws. The classification system includes:
public, private, confidential, nonpublic or protected nonpublic. More than one classification may
apply.
Data Practices Statute: This phrase refers to the statute or law which cites the data practices
classification of the record series.
Resources
Questions about Archival Records:
Minnesota Historical Society State Archives
Department Minnesota History Center
345 West Kellogg Boulevard
St. Paul, MN 55102-1906
651-259-3260 or 800-657-3773
Email: statearchives@mnhs.org
http://www.mnhs.org/preserve/records/
Questions about Data Practices:
Department of Administration Data Practices Office
320 Centennial Office Building
658 Cedar St.
St. Paul, MN 55155
651-296-6733 or 800-657-3721
Email: info.dpo@state.mn.us
https://mn.gov/admin/data-practices/
MINNESOTA HISTORICAL SOCIETY
STATE ARCHIVES DEPARTMENT
APPLICATION FOR ONE-TIME AUTHORITY
TO DISPOSE OF RECORDS
Please note: If the records in question appear on an approved records retention schedule used by your agency, it is
unnecessary to submit this form requesting approval for destruction. Contact the State Archives if you have
questions.
This form does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention
schedule.
Instructions:
1. Complete original and three copies (photocopies are acceptable).
2. Complete items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, use
plain paper.
3. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West, St. Paul, MN 55102-1906.
4. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It
should be retained permanently.
Additional copies of this form are available on the State Archives website, www.mnhs.org/statearchives or by calling (651)
259-3260. (FAX: (651) 296-9961). Our email address is statearchives@mnhs.org
NOTE: Laws of 1971, Chapter 529, Section 3 reads as follows: “It is the policy of the legislature that the disposal and
preservation of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no
prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a
manner different than prescribed by such chapter or by this act and no general or special statute enacted subsequent to
this act shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than
prescribed in chapter 138 or in this act unless it expressly exempts such records from the provision of such
chapter and this act by specific reference to this section.”
1. Agency or Office 2. Division or Section 3. Quantity of Records
Cubic Feet
4. Location of Records 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the
records:
6. I certify that the records listed on this application are accurately described, and
that they have no further administrative, legal, or fiscal value for this agency.
AUTHORIZATION: Under the authority of M.S. 138.17, it is hereby ordered that
The records listed on this application be destroyed, except as shown in item 7.
_ _
Authorized Signature (Type name below) Director, Minnesota Historical Society Date
_ _
Name Date Legislative or State Auditor Date
_ _
Title Phone Attorney General Date
7. Exceptions to Destruction. (For use by Records Disposition Panel).
8. Description of Records. Describe each record series or type of record separately. Number each series, beginning with “1”.
A. Item No. B. Name of record, form numbers, content, usage, arrangement, original
duplicate, or microfilmed.
C. Inclusive Dates
FOR USE BY RECORDS PANEL
Application No. Date
A. Item No. B. Name of record, form numbers, content, usage, arrangement, original
duplicate, or microfilmed.
C. Inclusive Dates
^ ' £3 J? I - ZO ^<=>£. i
General Records Retention Schedule
For Minnesota Cities
State of Minnesota
March 2021
MCFOA Records Retention Committee
Proposed 2021 Revisions to the "General Records Retention Schedule for Cities"
Item RECORD CODE #, TITLE & DESCRIPTION Type Issue Reviewed by Records Retention Committee
1.ADM 03070 DATA PRACTICES REQUEST Change Remove 'Form" in title
2.ASG 00400 CERTIFICATE OF REAL ESTATE VALUE (CRV)Change Add "Electronic Certificates of Real Estate Value are available at the MN Department of
Revenue website" to Description"
3.ASG 00700 DIVISIONS AND COMBINATIONS OF REAL PROPERTY Change Remove Description
4.BUI 00600 ELECTRICAL INSPECTION RECORD Change Change retention to Life of Property
5.BUI 01200 PLUMBING INSPECTION RECORD Change Change retention to Life of Property
6.BUI 01300 SIGN INSPECTION RECORD Change Change retention to Life of Property
7.ELE 00700 CAMPAIGN FINANCE REPORTS Change Remove "State requirement to ensure fair campaign practices." Add: See MN Statute
211A.02, subd. 6 for online posting requirement.
8.ELE 01500 OATH OF RESIDENCE / VOUCHER FORMS Change Change Cards to Forms
9.ELE 01800 PRECINCT BOOKS & PRINTOUTS FROM COUNTY Change Change title to MASTER LIST
10.LIQ-00700 CHECK REGISTER Delete Covered by FIN 02010
11.PAY 00100 AUTHORIZATION FORMS Change Change title to FORMS from CARDS
12.P&R 02000 REGISTRATION FORMS Change Add to description "if includes waiver of liability, see P&R 00100."
13.PER 00200 APPLICATIONS - NOT APPROVED Change Change title from "Permits Denied" to "Not Approved"
14.PER 01200 DANCE/PARADE/PUBLIC GATHERING PERMITS Change Add "/Special Event" after Gathering
15.PER 01350 DOMESTIC PARTNERSHIPS New Retention - 2 after termination
16.PER 01930 HEATING, VENTILATION, AIR CONDITIONING
PERMIT
Change Remove description and add (Mechanical)
17.
PER 02700 PEDDLER'S, TRANSIENT MERCHANTS & SOLICITORS
LICENSE
Change Add to description: Includes mobile food units
18.POL 03000 ARREST REPORTS Change Add to retention: If felony, Permanent Statute: 299C.12
19.POL 05350 JAIL INSPECTION LOGS New Description: Includes daily, annual and bi-annual logs Retention: 2 yrs
20.POL 05925 UNMANNED AERIAL VEHICLE DATA (DRONE)Add Private/Non Public Retention: Delete asap, no later than 7 days after collection
unless data is part of active criminal investigation. MS626.19, subd.6 c
21.PWM 03000 WEED COMPLAINT & RECORDS Change Retention to 7 years (ADM 02600) Public/Private/Confidential
22.UTL 01100 DISTRIBUTION REPORTS Change Add: - ELECTRIC
23.WST 01700 REPORTS Add Add - HAZARDOUS WASTE to the title
General Records Retention Schedule for Minnesota Cities
TABLE OF CONTENTS
Administration.........................................................ADM
Assessing ...............................................................ASG
Attorney ..................................................................ATT
Bonds .....................................................................BON
Building Inspections ...............................................BUI
Cemetery ................................................................CEM
Contracts/Agreements............................................CON
Courts .....................................................................CTS
Elections .................................................................ELE
Financial/Accounting ..............................................FIN
Fire .........................................................................FIR
Health Services ......................................................HEA
Housing and Redevelopment Authority..................HRA
Human Resources..................................................HRS
Insurance................................................................INS
Library ....................................................................LIB
Liquor .....................................................................LIQ
Parks and Recreation .............................................P&R
Payroll ....................................................................PAY
Permits and Licenses .............................................PER
Planning and Zoning ..............................................PLZ
Public Safety – Fire ......................................See : Fire
Public Safety – Police.............................................POL
Public Works – Engineering ...................................PWE
Public Works – Maintenance/Operations ...............PWM
Records Management ............................................RMG
Utilities ....................................................................UTL
Vital Statistics .........................................................VIT
Waste Management ...............................................WST
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
1099 MISCELLANEOUS INCOME PAY 02000
911 RECORDINGS FIR 01500
911 RECORDINGS POL 02700
ABANDONED MAINS AND SERVICES AS BUILT UTL 00100
ABAT EMENT S ASG 00050
ABSENT EE BALLOT APPLICAT ION ELE 00100
ABST RACT & CERT IFICAT ES OF TITLES: ADM 00100
ABSTRACT OF ELECTION RETURNS ELE 00200
ACCIDENT - DRIVER EXCHANGE REPORT POL 02950
ACCIDENT REPORTS POL 02900
ACCOUNT REPORTS - DELINQUENT & UNCOLLECTIBLE FIN 00100
ACCOUNTS PAYABLE LEDGERS & JOURNALS FIN 00200
ACCOUNT S RECEIVABLE - LE DGERS & JOURNALS FIN 00300
ACKNOWLEDGMENT & WAIVER OF LIABILITY P&R 00100
ACTIVITIES - BROCHURES P&R 00200
ACTIVITIES FLYERS P&R 00300
ADJUSTMENT REPORTS UTL 00200
ADMISSION RELEASE RECORDS POL 05200
ADVERTISING FLYERS LIQ 00100
AERIAL PHOTOGRAPHS PWE 00100
AFFIDAVIT OF MAILING ADM 00200
AFFIDAVIT /CONT RACTOR UTL 00300
AFFIDAVIT S OF CANDIDACY ELE 00300
AFFIDAVIT S OF OWNERSHIP CEM 00100
AFFIDAVIT S OF PUBLICAT ION ELE 00400
AFFIDAVIT S OF PUBLICAT IONS ADM 00400
AFFIDAVIT S OF PUBLICAT IONS GENERAL NOTICES ADM 00300
AFFIRMAT IVE ACT ION FILES HRS 00200
AFFIRMAT IVE ACT ION RECRUI T MENT FORM HRS 00300
AFFIRMAT IVE ACT ION REPORT S HRS 00400
AFFORDABLE CARE ACT REPORTING HRS 00150
AGENDA PACKETS ADM 00500
AGENDA PACKETS - MISCELLANEOUS ADM 00650
AGREEMENTS - TRUST ADM 00700
AGREEMENTS/CONTRACTS / LEASES / JOINT POWERS CON 00050
AIRPORT DEVELOPMENT / PLANNING ADM 00800
AIRPORT OPERAT IONS / MAINTENANCE ADM 00900
AMBULANCE BILLING/HIPPA AUT HO RIZATION FORM FIR 00010
AMBULANCE EMERGENCY ROOM RECORDS FIR 00020
AMBULANCE MASTER SCHEDULES FIR 00030
AMBULANCE PATIENT CARE REPORT - EMSRB/STATE FORM FIR 00040
AMBULANCE PRE-HOSPITAL PROTOCOLS FIR 00050
ANIMAL & PET LICENSE APPLICATIONS OR PERMITS PER 00100
ANIMAL CONTROL STATISTICAL REPORTS POL 01800
ANIMAL IMPOUND/RELEASE POL 01900
ANNEXAT ION RECORDS PLZ 00100
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
ANNUAL REPORT OF THE LIBRARY BOARD
ANNUAL REPORTS
ANNUAL REPORTS
ANNUAL REPORTS
ANNUAL REPORTS - POLICE DEPARTMENT
APPARAT US/EQUIPMENT MAINTENANCE & INSPECTION RECORDS:
APPEARANCE BONDS
APPLICAT IONS – NOT APPROVED
APPLICAT IONS FOR CLASSIFICAT ION
APPLICAT IONS FOR EMPLOYMENT-NOT HIRED
APPLICAT IONS FOR INSURANCE
APPLICAT IONS FOR PERSONS ON ELIGIBILITY LIST
APPOINTMENT FILES
APPOINTMENT FILES - NOT APPOINTED
APPRAISALS - PROPERTY
ARBIT RAT ION DE CISIONS
ARBORCULTURE
ARREST & CHARGE
ARREST REPORTS
ARSON REPORT S/INVESTIGAT IONS
ARTICLES OF INCORPORATION
ASPHALT MIXING LOG
ASSESSMENT NOTIFICATION LETTERS
ASSET RECORDS
ATTORNEY OPINIONS
ATTORNEY OPINIONS-OFFICIAL COPY
AUCTION
AUDIO & VIDEO RECORDING INVENTORY LOG
AUDIO & VIDEO RECORDINGS - EXTRANEOUS
AUDIO VISUAL / TECHNOLOGY EQUIPMENT CHECKOUT RECORDS
AUDIT OF PORTABLE RECORDING SYSTEMS TECHNOLOGY
AUDIT REPORTS - EXTERNAL
AUDIT REPORTS - INTERNAL
AUDIT SUMMARY REPORT - PORTABLE RECORDING SYSTEMS
AUTHORITY TO DISPOSE OF RECORDS STATE FORM (PR - 1)
AUT HORIZAT ION FORMS
AUTOMAT IC LICENSE PLAT E READER DATA
AUTOMAT IC LICENSE PLAT E READER USE LOG & AUDIT DATA
AUTOMAT IC PAYMENT PLAN AUT HO RIZATION FORM
BACKGROUND CHECK
BACKGROUND CHECK
BACTERIOLOGICAL TEST/ANALYSIS
BAIL RECEIPTS
BALLOTS
BALLOTS – UNVOTED
BANK STATEMENTS
LIB 00100
ADM 01000
HRA 00100
P&R 00400
POL 00100
FIR 00100
BON 00100
PER 00200
ASG 00100
HRS 00500
INS 00100
HRS 00600
ADM 01100
ADM 01110
ASG 00200
HRS 00700
PWM 00100
POL 05840
POL 03000
FIR 00200
ADM 01200
PWM 00200
ASG 00300
FIN 00400
ATT 00200
ADM 01300
POL 00200
POL 05810
POL 05830
LIB 00200
POL 05844
FIN 00800
FIN 00900
POL 05846
RMG 00100
PAY 00100
POL 05850
POL 05854
FIN 00950
POL 00240
POL 00250
UTL 00500
POL 03100
ELE 00500
ELE 00600
FIN 01000
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
BANKRUPTCY RECORDS
BENEFIT / CAFETERIA PLAN RECORDS
BENEFITS ENROLLMENT ELECTION
BENEFITS PLAN
BICYCLE LICENSE OR PERMIT
BICYCLE SAFETY
BIDS & SPECIFICAT IONS FOR CAPITAL IMPROVEMENT - ACCEPTED
BIDS & SPECIFICAT IONS FOR SE RVICES & SUPPLIES - ACCEPTED
BIDS, QUOTAT IONS, SPECIFICATIONS & RFP'S - ACCEPTED
BIDS, QUOTATIONS, SPECIFICATIONS & RFP'S & - NOT ACCEPTED
BILLIARD (POOL HALL) LICENSE
BILLING STATEMENTS
BILLINGS (REGISTER)
BIRTH RECORDS
BLOOD PRESSURE PATIENT RECORDS
BOND & INTEREST COUPON REGISTER
BOND SALE TRANSCRIPTS
BONDS - CITY OFFICIALS
BOOKMOBILE RECORDS
BOWLING ALLEY LICENSE
BRIDGE/CULVERT INVENTORY
BRIDGE/CULVERT MAINTENANCE REPORTS
BUDGET - ANNUAL
BUDGET - OFFICIAL COPY
BUDGET - SUPPORT / WORKING PAPERS
BUDGET REPORTS
BUDGET WORKPAPERS - DEPARTMENT
BUDGET WORKPAPERS - MASTER
BUILDING INSPECTION RECORDS - FINAL
BUILDING INSPECTION RECORDS - NOT FINAL
BUILDING PERMITS - COMMERCIAL
BUILDING PERMITS - RESIDENTIAL
BUILDING PLANS - COMMERCIAL, INDUSTRIAL
BUILDING PLANS: RESIDENTIAL
BUREAU OF CRIMINAL APPREHENSION REPORTS
BURIAL PERMISSION FORM
BURIAL PERMITS
BURNING PERMITS - RESIDENTIAL
BYLAWS - COMMISSIONS AND BOARDS
CAMPAIGN FINANCIAL REPORTS
CANCELED & VOIDED PAYROLL CHECKS
CANCELED / PAID BONDS, COUPONS & CERTIFICATES OF
DESTRUCTION CAPITAL IMPROVEMENT PROGRAM
CARNIVAL LICENSE APPLICAT IONS
CASE FILES / OFFENSE REPORTS - JUVENILE
FIN 01100
PAY 00200
HRS 00750
HRS 00800
PER 00300
POL 02100
CON 00100
CON 00200
ADM 01400
ADM 01500
PER 00400
FIN 01200
UTL 00600
VIT 00100
HEA 00100
BON 00200
BON 00300
BON 00150
LIB 00300
PER 00500
PWM 00300
PWM 00400
FIN 01310
ADM 01800
ADM 01900
FIN 01320
FIN 01400
FIN 01500
BUI 00150
BUI 00100
PER 00600
PER 00700
BUI 00200
BUI 00300
POL 00300
CEM 00300
CEM 00200
PER 00800
ADM 02000
ELE 00700
PAY 00300
BON 00400
FIN 01900
PER 00900
POL 03400
CASE FILES/OFFENSE REPORTS - ADULT POL 03300
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
CASH REGISTER TAPES
CATALOGS
CENSUS REPORT S - CIT Y GENERATED
CERTIFICATE OF FILING LAND USE CONTROL
CERTIFICATE OF OCCUPANCY
CERTIFICATE OF REAL ESTATE VALUE (CRV)
CERTIFICATE OF SURVEY
CERT IFICAT ES OF E LECT ION
CERT IFICAT ES OF INSURANCE
CERT IFICAT ION FOR PE ACE OFFICERS FOR STATE AID APPLICATION
CERTIFICATION OF TEST/EXAMINATION RESULTS
CHANGE FORM (PAYROLL COPY)
CHART OF ACCOUNTS
CHARTER
CHECK REGISTER
CHECKS (ACCOUNTS RECEIVABLE)
CHECKS (CANCELED & VOIDED) ACCOUNTS PAYABLE
CHECKS (DUPLICATE)
CHECKS (NSF) BAD CHECKS & BAD CHECKS LISTS
CHEMICAL ANALYSIS
CIGARETTE/TOBACCO/ETC. LICENSES & APPLICATIONS
CIRCULAT ION RECORDS
CITAT ION/TICKET S
CITIZEN CONTACTS - GENERAL
CITIZEN CONTACTS - GENERAL/NON-ACTIVE OR INACTIVE CRIMINAL
INVESTIGAT IVE RECORDINGS
CITY CODE/CODE OF ORDINANCES
CIT Y ORDINANCE VIOLAT IONS
CITY SEAL
CIVIL LIT IGATION FILES
CLAIMS
CLASSIFICAT ION LIST S
CLASSIFICAT ION ST UDIES
CLEAN-UP DAY INFO/PERMITS
FIN 02000
LIB 00400
ADM 02100
PLZ 00200
BUI 00400
ASG 00400
BUI 00410
ELE 00800
INS 00400
POL 00350
HRS 00900
PAY 00400
FIN 02006
ADM 02200
FIN 02010
FIN 02022
FIN 02020
FIN 02050
FIN 02040
UTL 00800
PER 01000
LIB 00500
POL 03500
POL 05860
POL 05864
ADM 02300
ADM 02400
ADM 02500
ATT 00300
INS 00450
ASG 00500
HRS 01100
WST 00100
CLIENT INCIDENT REPORTS HEA 00200
CLIENT INCIDENT REPORTS HEA 00300
CLIENT INCIDENT REPORTS HEA 00400
CLIMATOLOGICAL GRAP HS PWM 00500
CODE COMPLIANCE INSPECTION
COMMUNITY CRIME PREVENTION PROGRAMS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS
COMPENSAT ION PLAN
COMPLAINTS - GENERAL
COMPLAINTS - REAL PROPERTY
BUI 00500
POL 02150
HRA 00300
HRA 00200
HRS 01150
ADM 02700
ADM 02600
COMPOSTING/YARDWASTE REGULATIONS WST 00200
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
COMPREHENSIVE PLAN
CONDITIONAL USE PERMIT FILE
CONSTRUCTION DRAWINGS / AS BUILTS
CONSULTING SERVICES
CONTRACTED SERVICES
CONTRACTOR LICENSE BONDS
CONTRACTOR REGISTRATIONS
CONTRACTS/AGREEMENTS - LABOR UNIONS
COPYRIGHT COMPLIANCE RECORDS
COPYRIGHTS & PATENTS
CORRESPONDENCE
CORRESPONDENCE - ATTORNEY
CORRESPONDENCE - GENERAL
CORRESPONDENCE - HISTORICAL
CORRESPONDENCE - MESSAGES
COURT RECORDS
CREDIT CARD RECEIPTS - MERCHANT COPIES
CRIMINAL LIT IGAT ION FILES
CRIMINAL RE CORD CHE CK / SECONDARY DISSEMINATION
CURB STOP REQUESTS
CURBSIDE RECYCLING PROGRAM
CUSTOMER DATA/MUNICIPAL UTILITIES
DAILY CASH REPORTS
DAILY REPORTS (DEPARTMENT COPY)
DAILY TRANSACTION REPORTS
DAILY WORK SCHEDULES, CREW SCHEDULES
DANCE / PARADE / PUBLIC GATHERING/SPECIAL
EVENT PERMITS
DANGEROUS DOG LICENSE
DATA PRACTICES REQUESTS
DEAT H INVEST IGAT ION
DEAT H INVEST IGAT IONS
DEATH RECORDS
DEATH REGISTRY
DEEDS
DEEDS
DEFERMENT APPLICAT ION
DELINQUENT REPORTS
DEMOLITION RECORDS
DEPARTMENT OF CORRECTIONS - ANNUAL REPORT
DEPART MENT RULES & REGULAT IONS
DEPARTMENTAL REPORTS
DEPARTMENTAL REPORTS
DEVELOPERS AGREEMENTS
DIAGNOSTIC DISEASE INDEX
DICTATED & AUDIO RECORDED REPORTS
PLZ 00300
PLZ 00400
PWE 00200
HEA 00500
HEA 00600
BON 00500
PER 01100
HRS 01200
LIB 00600
ADM 02800
CEM 00400
ATT 00400
ADM 02900
ADM 03000
ADM 03050
CTS 00000
FIN 02060
ATT 00500
POL 03600
PWM 00600
WST 00300
UTL 00850
FIN 02100
P&R 00700
UTL 00900
PWM 00700
PER 01200
POL 01950
ADM 03070
POL 03700
POL 05870
VIT 00200
HEA 00700
CEM 00500
PLZ 00500
ASG 00600
UTL 01000
PWE 00300
POL 00400
P&R 00900
ADM 03100
ADM 03200
CON 00400
HEA 00800
POL 05820
DIETARY RECORDS HEA 00900
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
DIKE MAINTENANCE RECORDS
PWM 00800
DIRECT DE POSIT AUT HORIZAT IONS PAY 00420
DIRECTED PATROLS POL 00410
DISCHARGE OF A FIREARM BY PEACE OFFICE IN COURSE OF DUTY POL 05874
DISPOSAL OF PROPERTY FIN 02200
DISTRIBUTION REPORTS UTL 01100
DIVISIONS AND COMBINATIONS OF REAL PROPERTY ASG 00700
DOCK LICENSES PER 01300
DOMESTIC PARTERNSHIPS PER 01350
DONOR RECORDS LIB 00700
DRIVEWAY GUTTER PATCHING RECORDS PWM 00900
DROP OFF SITE/RECYCLING YARD WASTE WST 00400
DRUG AND ALCOHOL TESTING RESULTS HRS 01650
DRUG AND ALCOHOL TESTING RESULTS DOT RANDOM HRS 01660
EASEMENTS PLZ 00600
EASEMENTS - TEMPORARY PLZ 00700
ELECTION BOUNDARIES & PRECINCT MAP ELE 00900
ELECTION DAY FORMS ELE 01000
ELECTION JUDGE WORKSHEET ELE 01100
ELECTRICAL INSPECTION RECORD BUI 00600
ELECTRICAL PERMIT PER 01410
EMERGENCY PLAN / CIVIL DEFENSE FILES POL 00450
EMERGENCY STORM DAMAGE PWM 01000
EMPLOYEE DISHONESTY/SURETY BONDS INS 00500
EMPLOYEE MEDICAL RECORDS HRS 04200
EMPLOYEE RECOGNITION & AWARDS PROGRAM HRS 01500
EMPLOYEE SUGGESTION FORM HRS 01600
EMPLOYEE SURVEYS HRS 01680
EMPLOYERS QUARTERLY FEDERAL TAX RETURN PAY 00450
EMPLOYMENT ELIGIBILIT Y VERIFICATION / I-9 FORM HRS 02000
ENCUMBRANCES/REVERSALS - ORDERS ISSUED FIN 02400
ENGINEERING DESIGN BOOKS, PRODUCT DEVELOPMENT STANDARDS,
SPECIFICAT ION BOOKS, DRAWINGS
PWE 00400
ENVIRONMENTAL ASSESSMENT WORKSHEET WST 00500
ENVIRONMENTAL COMPLAINTS REPORTS PWM 01100
EPA REPORTS UTL 01200
EQUAL EMPLOYMENT OPPORTUNITY REPORTS/SUMMARY DATA HRS 01700
EQUITABLE SHARING RECORDS POL 00470
EQUIPMENT CONTRACTS CON 00500
EQUIPMENT INVENTORIES FIN 02450
EQUIPMENT REPORTS UTL 01300
EVIDENCE / PROPERTY LOGS POL 03740
EVIDENCE/PROPERTY INVENTORY REPORTS POL 03750
EXAMINAT ION FILE HRS 01800
EXCAVATION/R IGHT-OF-WAY PERMITS PER 01600
EXCEPTION REPORTS WST 00600
EXCLUSION APPLICAT IONS ASG 00720
EXPENDITURE REPORTS - MONTHLY SUMMARIES FIN 02500
EXPENDITURE REPORTS - YEAR END SUMMARIES FIN 02600
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
FA-1 FORM, APPLICAT ION OF STATE AID FIRE EQUIPMENT CERTIFICATE
FIR 00350
FAMILY MEDICAL LE AVE DOCUMENTS (FMLA) HRS 01850
FEE WAIVER SHEETS P&R 01000
FIDELITY BONDS BON 00600
FILL MAT ERIAL REQUE ST S PWM 01200
FINANCIAL REPORTS FIN 02610
FINANCIAL REPORTS/STATEMENTS (ANNUAL) FIN 02620
FINES & SERVICE CHARGE RECORDS LIB 00800
FINGERPRINT RECORDS POL 00500
FINGERPRINT RECORDS POL 00510
FINGERPRINT RECORDS POL 03800
FIRE CODE FIR 00400
FIRE EXTINGUISHER SERVICE LICENSE PER 01700
FIRE HYDRANT MAINTENANCE UTL 01400
FIRE INSPECTION RECORD - ANNUAL BUI 00700
FIRE INVEST IGAT ION REPORT FIR 00600
FIRE PREVENT ION WEEK TOURS & DEMONSTRATION DATA FIR 00700
FIRE TRUCK DAILY/WEEKLY INSPECTION SHEETS FIR 01150
FIRE ARM APPLICAT ION / PERMIT / TRANSFER POL 03900
FIREWORKS PERMIT & LICENSE PER 01800
FIRST REPORT OF INJURY INS 00650
FLOOD CONTROL RECORDS PWE 00500
FOOD ESTABLISHMENT LICENSE PER 01850
FOOD SERVICE RECORDS POL 05300
FORFEITURE FORMS POL 03820
FORMAL COMPLAINT MADE AGAINST PEACE OFFICER POL 05876
FRANCHISES GRANTED BY MUNICIPALITY CON 00600
FREEZING CONDITIONS EMERGENCY LOG PWM 01300
FROZEN WATER LINES LIST UTL 01500
GAMBLING LICENSES & REPORTS PER 01900
GAMBLING/LOTTERY MATERIAL FIN 02800
GARNISHMENTS PAY 00500
GAS FITTERS LICENSE PER 01920
GENERAL JOURNAL FIN 02900
GENERAL LEDGERS FIN 03000
GOPHER STATE ONE RECORDS UTL 01600
GRANTS ADM 03300
GREEN ACRE LAND & AGRICULT URE PRESERVE APPLICATIONS ASG 00750
GRIEVANCE FILES HRS 01900
GRIEVANCE MECHANISM HEA 01000
HAZARDOUS MAT ERIAL ACCIDENT REPORT FIR 01200
HAZARDOUS MAT ERIAL DOCUMENTS Includes Business Hazard Chemical
Inventories / Tier II Reports / Hazmat Sara Title III Reports
FIR 01250
HEALTH DEPARTMENT REPORTS UTL 01700
HEALTH FAIRS/WORKSHEET HEALTH PROGRAMS HEA 01100
HEALTH STAFF REPORTS HEA 01300
HEALTH/MEDICAL PATIENT RECORDS HEA 01200
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
HEARING SCREENING RECORDS
HE AT ING / VENTILAT ION INSPECT ION RECORD
HE AT ING, VENT ILAT ION, AIR CONDITIONING PERMIT
HISTORICAL DATA/PHOTOGRAPHS
HOME HEALTH CARE RECORDS
HOME IMPROVEMENT VALUE EXCLUSION (THIS OLD HOUSE LAW)
HOMEST EAD APPLICAT ION REQUESTS
HOMEST EAD APPLICAT IONS CARDS
HOMESTEAD PRINT-OUT LIST
HOSPITAL LIST S OF BIRTHS AND DEATHS
HOTEL & MOTEL LICENSES
HOUSEHOLD HAZARDOUS WASTE COLLECTION CENTER
HOUSING INSPECTION RECORD
HOUSING PROGRAM GUIDELINES
HRA PROJECT MANAGEMENT & RENTAL AGREEMENTS
HUD ADMINIST RAT IVE DOCUMENTS
HUNTING/SHOOTING PERMIT
ICR's
IDENTIFICAT ION NUMBERS
IMMUNIZATION RECORDS
INCIDENT FORM (STATE MFIRS -1)
INCIDENT REPORTS/FIRE RUNS
INCOME INFORMAT ION - NON-COURT TAX DATA
INCOME SALES TAX RETURNS/RECEIPTS
INDEMNITY BONDS
INFECTIOUS DISEASE & OCCUPATIONAL EXPOSURE FILES
IN-SERVICE / IN-HOUSE SUMMARIES
INSPECTION & TESTING RECORDS
INSPECTION NOT ICES TO HOMEOWNER, VIOLATOR, ETC.
INSPECTION RECORDS OF LICENSED FACILITIES
INSPECTIONS-SERVICE NEW MAINS
INSPECTOR REPORTS
INST RUCT ION MAT ERIALS FOR JUDGES
INSURANCE AGENTS' SERVICE AGREEMENT
INSURANCE PREMIUM REPORT
INTERNAL INVESTIGAT ION
INTERNAL INVEST IGAT IONS
INTERVIEWS
INTOXILYZER TEST RESULTS
INVENTORIES
INVENTORY OF PORTABLE RECORDING SYSTEMS TECHNOLOGY
INVENTORY SHEETS
INVESTIGAT IVE FILES
INVESTMENT DOCUMENTS
INVOICES - CLAIM VOUCHERS & VERIFIEDS (AR & AP)
HEA 01400
BUI 00800
PER 01930
RMG 00200
HEA 01500
ASG 00780
ASG 00800
ASG 00900
ASG 01000
VIT 00300
PER 02000
WST 00700
BUI 00900
HRA 00400
HRA 00500
HRA 00600
PER 02020
POL 04100
WST 00800
HEA 01600
FIR 01300
FIR 01400
ASG 01200
FIN 03100
BON 00700
HRS 04400
HEA 01700
PWE 00600
BUI 01000
PER 02050
UTL 01800
BUI 01100
ELE 01200
INS 00700
PAY 00600
POL 00600
POL 05880
POL 05900
POL 04200
ADM 03400
POL 05910
LIQ 01000
ATT 00600
FIN 03200
FIN 03300
JAIL INSPECTION LOGS POL 05350
JAIL REGISTER POL 05400
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
JOB / POSITION DESCRIPTIONS
JOURNAL ENTRY SUPPORT
LABOR UNION - DISPUTES
LABOR UNIONS - NEGOT IAT ING DATA
LABORATORY ACTIVITIES
LANDFILL/GARBAGE DUMP SITES
LEASE OF REAL PROPERTY
LIABILITY RELEASES
LIBRARY CARD
LICENSE BONDS
LICENSING, CE RTIFICAT ION AND ACCREDITATION
LIENS
LIQUOR LICENSE
LOANS-INTER LIBRARY
LOG SHEETS
LONG TERM DISABILITY (LTD)
LOST ITEM REIMBURSEMENT RECORDS
MAILING LISTS
MAINTENANCE PUMP STATIONS
MAINTENANCE RECORDS - CITY EQUIPMENT
MAINTENANCE RECORDS - CITY PROPERTY
MAINTENANCE/INSPECTION OF FACILITIES
MANHOLE CONDITION FIELD REPORTS/SUMMARY SHEETS
MANHOLE REPAIR REPORT
MANUALS - CITY EQUIPMENT
MAPS - TOPOGRAPHICAL
MAPS & HALF SECTION
MAPS, CONSTRUCTION
MASSAGE LICENSE
MASTER LIST
MASTER NAME FILE
MASTER NAME FILE
MECHANICAL AMUSEMENT DEVICE LICENSE
MEETING ROOM REQUEST
METER READING CARDS/SHEETS
METER RECORDS
MICROFILM INDEX
MINNESOTA HOUSING FINANCE AGENCY (MHFA) HOME
IMPROVEMENT LOANS
MINNESOTA HOUSING FINANCE AGENCY (MHFA) HOME PURCHASE
LOANS
MINUTES
MINUTES - CITY COUNCIL
MINUT ES - VARIOUS BOARDS, COMMISSIONS, COMMITTEES &
COUNCILS
MNDOT CORRESPONDENCE
MOTOR VEHICLE LICENSE
HRS 02200
FIN 03400
HRS 02300
HRS 02400
HEA 01800
WST 00900
CON 00700
POL 00700
LIB 00900
BON 00800
HEA 01900
ADM 03700
PER 02100
LIB 01000
POL 00800
INS 01100
LIB 01100
P&R 01100
UTL 01900
ADM 03900
ADM 03800
PWM 01350
PWM 01400
PWM 01500
ADM 04000
PWE 00800
PLZ 00800
PWE 00700
PER 02200
ELE 01800
POL 04500
POL 04600
PER 02300
LIB 01200
UTL 02000
UTL 02100
RMG 00300
HRA 00700
HRA 00800
CEM 00600
ADM 04300
ADM 04400
PWM 01600
PER 02400
MOVING PERMIT PER 02500
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
MUG SHOTS-ADULT
POL 04700
MUG SHOTS-JUVENILE POL 04720
NEWSLETTERS LIB 01500
NEWSLETTERS - CIT Y GENERATED ADM 04500
NEWSPAPER CLIPPINGS / SCRAPBOOKS ADM 04600
NOMINAT ING PET IT IONS ELE 01300
NOTICE OF MEETINGS - CITY COUNCIL & BOARDS & COMMISSIONS ADM 04700
NOTICE OF SPILL(S) WST 01200
NOTICES OF COMMERCIAL HAZARDOUS SUBSTANCE WST 01100
OATH OF OFFICE ELE 01400
OATH OF OFFICE - ELECTED & APPOINTED OFFICIALS ADM 04800
OATH OF OFFICE - POLICE OFFICERS, COMMUNITY SERVICE OFFICERS,
ANIMAL CONTROL OFFICERS, CITY STAFF WHO ISSUE CITATIONS
ADM 04900
OATH OF RESIDENCE / VOUCHER FORMS ELE 01500
OCCUPANCY PERMITS/INSPECTION FILES FIR 01600
OPEN BURNING PERMITS WST 01300
OPERAT ION I.D. POL 02600
ORDINANCES & RESOLUTIONS ADOPTED ADM 05000
ORGANIZAT IONAL CHART S - CIT Y ADM 05200
OSHA - CITATIONS OF PENALTY HRS 04500
OSHA - EMPLOYEE EXPOSURE RECORDS HRS 04700
OSHA REPORTS HRS 04600
OUTAGE REPORTS UTL 02160
OVERDUE & DAMAGE D LIBRARY MATERIAL RECORDS LIB 01600
OWNER INDEX CEM 00700
PARK & REC SECURITY TAPES P&R 02450
PARK ACQUISITIONS P&R 01400
PARK MASTER PLAN P&R 01500
PARKING METER REPORTS/RECORDS PER 02510
PARKING PERMIT PER 02520
PARKLAND DEDICAT ION VALUAT IONS ASG 01400
PARTICIPATION DATA P&R 01600
PATIENT MASTER INDEX HEA 02000
PAWN SHOP RECORDS POL 00910
PAWNBROKERS / PRECIOUS METAL / SECOND-HAND DEALER LICENSE PER 02600
PAY EQUIT Y IMPLEMENTAT ION REPORT HRS 02700
PAY EQUITY PLAN/SUMMARY HRS 03000
PAY EQUITY PROFILES HRS 02800
PAY EQUITY QUESTIONNAIRE BOOKS HRS 02900
PAY EQUITY WORKPAPERS HRS 03100
PAYMENT BONDS BON 00900
PAYROLL LEDGER / JOURNAL PAY 00900
PAYROLL REPORTS PAY 00800
PAYROLL REPORTS - STATE & FEDERAL PAY 01000
PAYROLL WORKSHEETS PAY 01100
PEAK DEMAND REPORTS UTL 02130
PEDDLER'S, TRANSIENT MERCHANTS & SOLICITORS LICENSE PER 02700
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
PENSION & RETIREMENT REPORTS
PAY 01200
PERA REPORTS / PENSION FILES PAY 01300
PERFORMANCE BONDS BON 01000
PERMIT BONDS BON 01100
PERMITS P&R 01700
PERMITS - STREET OPENING PWE 00900
PERPET UAL CARE FLO WER FUND CERTIFICATES CEM 00900
PERPETUAL CARE SERVICE LEDGER CEM 00800
PERSONNEL FILES HRS 03300
PETITIONS ADM 05300
PETIT IONS (COURT ) - VALUAT IONS ASG 01500
PETIT IONS RELATING TO ZONING REQUESTS PLZ 01100
PETTY CASH REPORTS LIB 01700
PHARMACY DATA HEA 02100
PHARMACY INSPECTION REPORTS HEA 02200
PHOTOGRAPHS ADM 05350
PHOTOGRAPHS POL05920
PLANNING CASE FILE PLZ 01200
PLANS & SPECIFICAT IONS PWE 01100
PLASTERING LICENSE PER 02800
PLAT CEM 01000
PLAT FILES - FINAL PLAT PLZ 01300
PLAT FILES - PRELIMINARY PLAT PLZ 01400
PLUM BER'S RE GIST RATION PER 02810
PLUMBING INSPECTION RECORD BUI 01200
PLUMBING PERMITS PER 02900
POLICE CLEARANCE LETTERS / NOTARIZED NAME SEARCH POL 01000
POLICIES - ALL INSURANCE POLICIES INS 01240
POLICIES & PROCEDURES ADM 05400
POLICIES & PROCEDURES/RULES & REGULATIONS HRS 03400
POLLING PLACE AGREEMENTS ELE 01600
POLLING PLACE ROSTERS ELE 01700
POOL LICENSE PER 03000
POOL/BEACH PASS FORMS P&R 01800
PRESS RELEASES ADM 05500
PRICE LIST LIQ 01100
PRISONER PROPERTY RECEIPTS POL 05500
PROBLEM STREET AREA REPORTS PWM 01700
PROCEDURES RMG 00400
PROCLAMAT IONS ADM 05600
PROGRAM DESCRIPTIONS HEA 02300
PROGRAM FILES HRA 01100
PROGRAM FILES P&R 01950
PROJECT CORRESPONDENCE ADM 05700
PROJECT FILES - SPECIAL ASSESSMENTS ASG 01600
PROJECT RECORDS PWE 01200
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
PROJECT RECORDS
PROJECT RECORDS
PROPERTY - MORTGAGES, OPTIONS, PURCHASE OF
PROPERTY - RECORD CARDS/ASSESSMENTS
PROPERTY ACQUISITION
PROPERTY FILES
PROSECUTION / LAW ENFORCEMENT FILES
PUBLIC ASSISTANCE VOUCHER RECORDS
PUBLIC PROPERT Y USE APPLICAT IONS
PUBLICAT IONS - CIT Y-GENERAT ED
PUBLICITY
PUMPING REPORTS
PURCHASE ORDERS
QUARTERLY WITHHOLDING TAX RETURN
RADIO LOGS / CAD
REAL ESTATE DATA CARDS / FIELD CARDS
RE AL PROPERT Y - BIDS & ESTIMATES
REAL PROPERTY APPRAISALS
REBAT E APPLICAT IONS
RECEIPTS & RECEIPT BOOKS
RECLAMAT ION AGREEME NT S
RECONCILLIATION REPORT S
RECORD OF BURIALS, TRANSFERS, ETC
RECORDINGS - AUDIO
RECORDINGS - AUDIO/VIDEO
RECORDINGS - AUDIO/VIDEO - GENERAL
RECORDINGS - AUDIO/VIDEO - HISTORICAL
RECORDINGS - AUDIO/VIDEO - PROJECTS
RECORDS CHECKOUT REQUEST
RECORDS DISPOSIT ION AUT HO RIZATION
RECORDS INVENTORIES
RECORDS INVENTORY REPORT
RECORDS MANAGEMENT MANUAL
RECORDS RETENTION SCHEDULES
RECORDS TRANSFER/TRANSMITTAL LIST
RECRUITMENT FILES
RECYCLING BINS & ACCESSORIES PRICE SHEET
RECYCLING BROCHURES
REFORESTAT ION PROGRAM
REGIST RATION FORMS
RENTAL AGREEMENTS / CONTRACTS
RENTAL APPLIC ATION/LICENSE
RENTAL INSPECTION RECORDS
REPORTS HAZARDOUS WASTE
REPORTS AND STUDIES
PWE 01300
PWE 01400
CON 00800
ASG 02200
HRA 01200
ATT 00700
ATT 00800
POL 01500
PER 03010
ADM 05900
LIB 01800
UTL 02200
FIN 03800
PAY 01350
POL 02800
ASG 02400
PLZ 01600
PLZ 01500
PWE 01450
FIN 04000
WST 01400
PWM 01750
CEM 01100
ADM 05960
ADM 05950
ADM 05970
ADM 05980
ADM 05990
RMG 00600
RMG 00700
RMG 00500
RMG 00800
RMG 00900
RMG 01000
RMG 01100
HRS 03500
WST 01500
WST 01600
PWM 01800
P&R 02000
P&R 02100
PER 03020
BUI 01210
WST 01700
UTL 02400
REPORTS OF INJURIES OF PARTICIPANTS P&R 02200
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
REPOSSESSION LOGS
REPRIMANDS / DISCIPLINARY ACTION
REQUEST TO INSPECT POLICE REPORT
REQUISITIONS - DEPARTMENT COPY
REQUISITIONS FOR PERSONNEL
RESEARCH DATA
REVENUE REPORTS - MONTHLY SUMMARIES
REVENUE REPORTS - YEAR END SUMMARIES
REZONING FILE
RIGHT-OF-WAY DOCUMENTS
ROSTER
RULES & REGULAT IONS, FIRE DEPT
SAFETY COMMITTEE AGENDA & MINUTES
SAFETY DATA SHEETS
SAFETY MANUAL
SALARY DETERMINAT ION FOR NON-UNION EMPLOYEES
SALES REPORTS
SALES TAX
SAUNA LICENSE
SCHEDULES
SEARCH COPIES
SECTION 8 CLIENTS
SECTION 8 REIMBURSEMENT REQUESTS
SERVICE LINE AND ADDRESS CARDS
SERVICE REQUESTS
SEWER AVAILABILIT Y REPORT
SEWER BACKUP RECORDS
SEWER CLEANING REPORTS
SEWER DISCHARGE PERMITS
SEWER MAIN BREAK RECORDS
SEWER TELEVISING REPORT
SEXUALLY ORIENTED BUSINESS LICENSE
SHELF LIST / INVENTORY
SHORT TERM DISABILITY (STD)
SHUT OFF LIST
SIDEWALK REPAIR RECORDS
SIGN INSPECTION RECORD
SIGN PERMIT
SIGN PLAN VARIANCES / APPROVALS / INSPECTION RECORDS
SIGN UP SHEETS
SITE PLAN FILE - APPROVED
SITE PLAN FILE - NOT APPROVED
SLUDGE DISPOSAL
SNOW REMOVAL EMERGENCY PLANS
SNOW REMOVAL LOGS
POL 04840
HRS 03600
POL 01600
FIN 04300
HRS 03700
HEA 02400
FIN 04400
FIN 04500
PLZ 01700
PWE 01500
P&R 02300
FIR 01700
HRS 04800
WST 01750
HRS 04900
HRS 03750
LIQ 01400
FIN 04550
PER 03100
P&R 02400
ASG 02800
HRA 01300
HRA 01400
UTL 02500
UTL 02600
BUI 01220
UTL 02630
UTL 02700
UTL 02800
UTL 02830
UTL 02850
PER 03110
LIB 01900
INS 01450
UTL 02900
PWM 02000
BUI 01300
PER 03120
PLZ 01800
HRS 05100
PLZ 01900
PLZ 02000
WST 01800
PWM 02100
PWM 02200
SOLID WASTE, GARBAGE, REFUSE AND RECYCLERS LICENSE/PERMIT PER 03200
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
SPECIAL ASSESSMENT PROJECT APPROVALS & SPECIAL BENEFIT
VALUATIONS
ASG 02900
SPECIAL ASSESSMENT RECEIPTS AND ROLLS ASG 03000
SPECIAL COMMITTEE REPORTS ADM 06000
SPECIAL EVENTS & PROGRAMS LIB 02000
SPECIAL USE PERMIT FILE PLZ 02100
STATEMENT OF ECONOMIC INTEREST ELE 02200
STATISTICAL REPORTS HEA 02500
STATISTICAL REPORTS / SUPPLEMENTAL REPORTS POL 01700
STORM SEWER LIFT STATIONS PUMP REPORTS PWM 02700
STORM WATER MANAGEMENT RECORDS PWE 01600
STREET COMPOSITION REPORTS PWM 02300
STREET INDEXES PWE 01650
STREET INVENTORY / CONDITION / RESURFACING RECORDS PWM 02400
STREET NAME CHANGE (APPROVED) ADM 06100
STREET NAME CHANGE (NOT APPROVED) ADM 06200
STREET PATCH REQUESTS PWM 02500
ST REET REGULAT IONS PWE 01700
ST REET REGULAT IONS PWE 01800
STREET USE PERMIT PER 03300
STREET UTILITY SERVICE LINES PWE 01000
STUDENT LOAN FORGIVENESS FORMS HR 03450
STUDIES & REPORTS LIB 02100
SUBSCRIPTIONS / SIGN-UPS ADM 06300
SUMMARY STATEMENT ELE 02300
SUPPLY EQUIPMENT LISTS P&R 02500
SURCHARGE REPORT BUI 01310
SURVEY / RESEARCH RAW DATA ADM 03650
SURVEY / RESEARCH RAW DATA ADM 06350
SURVEYS, PROPERTY PLZ 02200
TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - DISTRICT
CRE AT ION RECORDS
FIN 04600
TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL
RECORDS
FIN 04650
TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL
RECORDS - AUDITED
FIN 04660
TAXI LICENSES PER 03400
TEST RESULTS WST 01900
T HE ATER LICENSE PER 03410
TICKET SALES REPORTS P&R 02600
TIME SHEETS PAY 01400
TITLES TO MUNICIPAL VEHICLES & EQUIPMENT ADM 06400
TRAFFIC COUNT MAP PWE 01860
TRAFFIC MONITORING DEVICES POL 04820
TRAFFIC REPORTS / STUDIES PWE 01850
T RAINING MATERIALS HRS 05300
TRAINING RECORDS - FOR EACH INDIVIDUAL HRS 05400
TRAINING RECORDS & REPORTS FOR OFFICERS POL 01750
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
T RAINING RE CORDS / INDIVIDUAL CERTIFICATIONS
FIR 01750
T RANSPORT INFORMAT ION WST 02000
TRANSPORTATION SERVICE P&R 02700
T RAVE L EXPENSE RECORDS FIN 04700
TREASURER'S REPORT - MONTHLY FIN 04710
TREE DISEASE CONTROL PWM 02800
T REE T RIMMING/REMOVAL LICENSE PER 03420
TUBERCULOSIS PREVENTION & CONTROL HEA 02600
TUBERCULOSIS PREVENTION & CONTROL HEA 02700
UNCLAIMED PROPERTY RECORDS (SENT TO STATE) FIN 04750
UNEMPLOYMENT CLAIMS/COMPENSATION HRS 04000
UNIFORM HAZARDOUS WASTE MANIFESTS WST 02100
UNMANNED AERIAL VEHICLE DATA (DRONE) POL 05925
USE OF FORCE POL 05930
UTILITY ACCOUNT CHANGE ORDERS UTL 03000
UTILITY PAYMENT STUB UTL 03050
VACAT ION & LE AVE RE QUE ST S PAY 01500
VACATION FILES PLZ 02300
VALIDATION REPORTS (from State) POL 04870
VALUATION CHANGE ORDER - PAPER ASG 03350
VALUATION LISTS ASG 03400
VALUE IN EXCESS OF PURCHASE PRICE (VIEPP) HRA 01600
VARIANCE FILES PLZ 02400
VEHICLE IMPOUNDS POL 04900
VEHICLE SAFETY INSPECTION REPORTS PWM 02900
VETERANS PREFERENCE ELECTION FORM HRS 04050
VIDEO TAPE OF BOOKING POL 05940
VOLUNTARY PERMISSION & CONSENT TO SEARCH AND SEIZE FIR 01900
VOLUNTEER GROUPS RECORDS LIB 02200
VOLUNTEER PERSONNEL RECORDS LIB 02300
VOLUNTEER RECORDS ADM 06500
VOLUNTEER RECORDS HEA 02800
VOTER RECEIPTS ELE 02400
W-2 STATEMENTS - EMPLOYERS COPY PAY 01600
W-3 STATEMENTS PAY 01700
W-4 FORM - ORIGINALS PAY 01800
W-9 REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION FIN 04770
WAGE ASSIGNMENTS HRS 04100
WARRANT REQUESTS HRA 01700
WASTEWATER MANAGEMENT RECORDS UTL 03070
WATER AND SEWER ANALYSIS UTL 03100
WATER MAIN BREAK RECORDS UTL 03200
WATER METER REPLACEMENT SHEETS UTL 03300
WATERCRAFT INSPECTIONS PWM 02960
WATERSHED DISTRICT RECORDS PWE 02100
WEED COMPLAINT & REPORTS PWM 03000
WEIGHT TICKETS PWE 02200
WELL PERMITS UTL 03400
WETLAND RECORDS PER 03450
General Records Retention Schedule for Minnesota Cities Index
RECORD SERIES TITLE RECORD SERIES CODE
WOMEN, INFANTS & CHILDREN (WIC) HEALTH PROGRAM
WORK ORDERS
WORK SCHEDULE FILES
WORKERS COMP PROOF OF PAYMENT
WORKERS' COMPENSAT ION CLAIM REGISTER
WORKERS' COMPENSAT ION CLAIMS
WRECKING PERMIT
HEA 02900
FIN 05000
LIB 02400
PAY 01900
INS 01600
INS 01550
PER 03500
ZONING FILES PLZ 02500
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 00100ABSTRACT & CERTIFICATES OF TITLES:Length of Ownership PublicADMINISTRATIONADM 00200AFFIDAVIT OF MAILING6 PublicCertified list of property owners.ADMINISTRATIONADM 00300AFFIDAVITS OF PUBLICATIONS GENERAL NOTICES6 Publici.e. bonds, improvement projects, assessment hearings and liquor licenses.ADMINISTRATIONADM 00400AFFIDAVITS OF PUBLICATIONSPermanent PublicOrdinances and Resolutions.ADMINISTRATIONADM 00500AGENDA PACKETSPermanent Public/PrivateMS 13.601City Council and various Boards, Commissions, Committees and Councils that are Council approved or appointed.ADMINISTRATIONADM 00650AGENDA PACKETS - MISCELLANEOUS3 PublicVarious commissions, boards, and committees not council approved or appointed.ADMINISTRATIONADM 00700AGREEMENTS - TRUSTPermanent PublicDocuments relating to property the city has acquired through donations or wills.ADMINISTRATIONADM 00800AIRPORT DEVELOPMENT / PLANNINGPermanent PublicIncludes minutes of airport commission, committee and major reports, and planning documents.ADMINISTRATIONADM 00900AIRPORT OPERATIONS / MAINTENANCE6 PublicADMINISTRATIONADM 01000ANNUAL REPORTSPermanent PublicCity or departmental.ADMINISTRATIONADM 01100APPOINTMENT FILES2 after appointed period Public/PrivateMS 13.43, Subd. 3, MS 13.601Lists appointments of individuals by mayor and or board, or council to various boards, commissions and committees including application to commission.ADMINISTRATIONADM 01110APPOINTMENT FILES - NOT APPOINTED1 Public/PrivateMS 13.43, Subd. 3, MS 13.601Page 1 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 01200ARTICLES OF INCORPORATIONPermanent PublicADMINISTRATIONADM 01300ATTORNEY OPINIONS-OFFICIAL COPYPermanent Public/Private/Non-PublicMS 13.393, MS 13.39Official opinions of city attorney.ADMINISTRATIONADM 01400BIDS, QUOTATIONS, SPECIFICATIONS & RFP'S - ACCEPTED10 after completion of projectPublic/Non-PublicMS 13.37, Subd. 2, MS 13.591ADMINISTRATIONADM 01500BIDS, QUOTATIONS, SPECIFICATIONS & RFP'S & - NOT ACCEPTED6 Public/Protected Non-Public until all bids are opened.MS 13.37, MS 13.591ADMINISTRATIONADM 01800BUDGET - OFFICIAL COPYPermanent PublicIncludes city and/or departmental budgets.ADMINISTRATIONADM 01900BUDGET - SUPPORT / WORKING PAPERS2 PublicADMINISTRATIONADM 02000BYLAWS - COMMISSIONS AND BOARDSPermanent PublicADMINISTRATIONADM 02100CENSUS REPORTS - CITY GENERATEDPermanent PublicReports and any protests to census.ADMINISTRATIONADM 02200CHARTERPermanent PublicAttorney's opinions, petitions, correspondence, etc.ADMINISTRATIONADM 02300CITY CODE/CODE OF ORDINANCESPermanent PublicComplete list of ordinances.ADMINISTRATIONADM 02400CITY ORDINANCE VIOLATIONS5 PublicLetters stating violations, court actions, etc.ADMINISTRATIONADM 02500CITY SEALPermanent PublicADMINISTRATIONADM 02600COMPLAINTS - REAL PROPERTY7 Public/Private/ ConfidentialMS 13.44By citizens about the use of real property.Page 2 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 02700COMPLAINTS - GENERAL1 after action completed PublicGeneral city services, maintenance, repair, citizen complaints.ADMINISTRATIONADM 02800COPYRIGHTS & PATENTSUntil expired PublicADMINISTRATIONADM 02900CORRESPONDENCE - GENERAL3 PublicADMINISTRATIONADM 03000CORRESPONDENCE - HISTORICALPermanent Public/PrivateMS 13.601Correspondence to/from mayor, city manager, city administrator. Official correspondence that documents important events or major functions of the office. Usually deals with a specific topic, issue, organization, or individual.ADMINISTRATIONADM 03050CORRESPONDENCE - MESSAGESUntil read PublicTransitory messages, e-mail, social media, or phone messages of short-term interest which are considered incidental and non-vital correspondence. Note: Messages which relate to transactions of city business should be retained in accordance with applicable retention schedule. Data Practices classification for this is public.ADMINISTRATIONADM 03070DATA PRACTICES REQUEST3 Public/PrivateADMINISTRATIONADM 03100DEPARTMENTAL REPORTSPermanent Public Annual.ADMINISTRATIONADM 03200DEPARTMENTAL REPORTS1 PublicMonthly/ semi-annual.ADMINISTRATIONADM 03300GRANTSConsult issuing agency. Typically 3 after audit State CFR 24.42, 6 after audit Federal 28USC2415(b)Public, unless otherwise required by other governmental agency.MS 13.599Miscellaneous grant programs and stipulations.ADMINISTRATIONADM 03400INVENTORIESUntil Superseded PublicReports, equipment supplies, etc.ADMINISTRATIONADM 03650SURVEY / RESEARCH RAW DATAWhile activePage 3 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 03700LIENS10 PublicADMINISTRATIONADM 03800MAINTENANCE RECORDS - CITY PROPERTY3 PublicAll buildings.ADMINISTRATIONADM 03900MAINTENANCE RECORDS - CITY EQUIPMENTLength of ownership and after auditPublicVehicles, heavy equipment, office and telephone equipment. May include maintenance agreements, contracts, bids, correspondence, etc.ADMINISTRATIONADM 04000MANUALS - CITY EQUIPMENTUntil removed or supersededPublicInstructions or maintenance manuals of office equipment.ADMINISTRATIONADM 04300MINUTES - CITY COUNCILPermanent PublicADMINISTRATIONADM 04400MINUTES - VARIOUS BOARDS, COMMISSIONS, COMMITTEES & COUNCILSPermanent PublicIncluding Planning, HRA, EDA, Park & Recreation, Zoning, Traffic & Transportation, Charter Commission, Advisory Council, etc.ADMINISTRATIONADM 04500NEWSLETTERS - CITY GENERATEDPermanent PublicADMINISTRATIONADM 04600NEWSPAPER CLIPPINGS / SCRAPBOOKSDiscard when no longer neededPublicFor reference purposes only.ADMINISTRATIONADM 04700NOTICE OF MEETINGS - CITY COUNCIL & BOARDS & COMMISSIONS6 PublicCity-generated.ADMINISTRATIONADM 04800OATH OF OFFICE - ELECTED & APPOINTED OFFICIALS5 after service PublicSigned oaths by elected or appointed officials to various boards, commissions and committees.ADMINISTRATIONADM 04900OATH OF OFFICE - POLICE OFFICERS, COMMUNITY SERVICE OFFICERS, ANIMAL CONTROL OFFICERS, CITY STAFF WHO ISSUE CITATIONS5 after termination or retirementPublicADMINISTRATIONADM 05000ORDINANCES & RESOLUTIONS ADOPTEDPermanent PublicPage 4 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 05200ORGANIZATIONAL CHARTS - CITYUntil superseded PublicADMINISTRATIONADM 05300PETITIONS5 PublicADMINISTRATIONADM 05350PHOTOGRAPHS - CITY GENERATEDUntil no longer relevantADMINISTRATIONADM 05400POLICIES & PROCEDURESUntil superseded PublicDocuments the policies and procedures of the city.ADMINISTRATIONADM 05500PRESS RELEASES1 PublicADMINISTRATIONADM 05600PROCLAMATIONS1 after recorded or filing of actionPublicRelated to subject or action.ADMINISTRATIONADM 05700PROJECT CORRESPONDENCE6 or subject to state or federal requirementsPublicWith state and federal agencies, not including general correspondence.ADMINISTRATIONADM 05900PUBLICATIONS - CITY-GENERATEDUntil superseded PublicIncluding brochures, booklets, informational pamphlets, etc.ADMINISTRATIONADM 05950RECORDINGS - AUDIO/VIDEO3 months after minutes are approvedPublicFor non-closed meetings.ADMINISTRATIONADM 05960RECORDINGS - AUDIOLabor Negotiations 3 years; Security Information 4 years; Purchase or sale of real property 8 yearsNon-Public/PublicMS 13D.05, MS 13.37, MS 13D.03For closed meetings.ADMINISTRATIONADM 05970RECORDINGS - AUDIO/VIDEO - GENERALUntil superseded PublicIncluding entertainment, training, cable segments and other miscellaneous recordings.ADMINISTRATIONADM 05980RECORDINGS - AUDIO/VIDEO - HISTORICALPermanent PublicPage 5 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESADMINISTRATIONADM 05990RECORDINGS - AUDIO/VIDEO - PROJECTSFile with projects or keep as long as projects are retainedPublicADMINISTRATIONADM 06000SPECIAL COMMITTEE REPORTSPermanent PublicFinal reports.ADMINISTRATIONADM 06100STREET NAME CHANGE (APPROVED)Permanent PublicPetitions, studies, engineer's reports, etc.ADMINISTRATIONADM 06200STREET NAME CHANGE (NOT APPROVED)2 after recorded or filing of actionPublicPetitions, studies, engineer's reports, etc.ADMINISTRATIONADM 06300SUBSCRIPTIONS / SIGN-UPSUntil superseded Public/PrivateMS 13.356CitizenADMINISTRATIONADM 06350SURVEY / RESEARCH RAW DATAWhile active PublicADMINISTRATIONADM 06400TITLES TO MUNICIPAL VEHICLES & EQUIPMENTLength of ownership PublicADMINISTRATIONADM 06500VOLUNTEER RECORDS2 years after separationApplications, background checks, etcPage 6 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESASSESSINGASG 00050ABATEMENTS6 PublicAll documents to support a value or classification change for previous assessment year.ASSESSINGASG 00100APPLICATIONS FOR CLASSIFICATION2 PublicClass change for tax benefit.ASSESSINGASG 00200APPRAISALS - PROPERTY6 PublicTax Court.ASSESSINGASG 00300ASSESSMENT NOTIFICATION LETTERS6 PublicLetters sent out property owners regarding special assessments.ASSESSINGASG 00400CERTIFICATE OF REAL ESTATE VALUE (CRV)4 PublicElectronic Certificates of Real Estate Value are available at the MN Department of Revenue website.ASSESSINGASG 00500CLASSIFICATION LISTS1 PublicASSESSINGASG 00600DEFERMENT APPLICATIONRetain until removed or supersededPrivate/Non-PublicMS 13.51, subd. 2, MS 13.52Verifications of income, ownership, etc.ASSESSINGASG 00700DIVISIONS AND COMBINATIONS OF REAL PROPERTY5 PublicASSESSINGASG 00720EXCLUSION APPLICATIONSUntil removed or supersededPublicLegislated mandated programs administered by City.ASSESSINGASG 00750GREEN ACRE LAND & AGRICULTURE PRESERVE APPLICATIONSUntil removed or superseded.Public/PrivateMS 13.355Forms submitted by property owners to qualify for green acres and/or agriculture preserve classifications usually to obtain a tax break.ASSESSINGASG 00780HOME IMPROVEMENT VALUE EXCLUSION (THIS OLD HOUSE LAW)10 Public/PrivateMS 13.355Completed improvement application form by home owner used to defer improvement amount for a 10 year period from property taxes in whole or part on homes that are 35 years or older. (Expires 12/31/2002 - county should retain the original.)Page 7 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESASSESSINGASG 00800HOMESTEAD APPLICATION REQUESTS3 after property no longer qualifies as a homesteadPublic/PrivatePrivacy Act CFR. 405.42ASSESSINGASG 00900HOMESTEAD APPLICATIONS CARDSDestroy cards prior to 1993. Retain future cards 3 yrs. after property ceases homestead status or change of ownershipPublic/PrivatePrivacy Act CFR.405.42ASSESSINGASG 01000HOMESTEAD PRINT-OUT LIST2 PublicAnnual.ASSESSINGASG 01200INCOME INFORMATION - NON-COURT TAX DATA4 Non-Public/PrivateMS 13.51, subd.2Apartment, commercial and industrial.ASSESSINGASG 01400PARKLAND DEDICATION VALUATIONS6 PublicAppraiser's values, reports, etc.ASSESSINGASG 01500PETITIONS (COURT) - VALUATIONS6 from final resolution Public/PrivateMS 13.39Assessors reports, correspondence, etc.ASSESSINGASG 01600PROJECT FILES - SPECIAL ASSESSMENTSPermanent PublicPetitions, notifications to property owners, plans and specifications, improvement reports, and appraisals, assessment reports, etc.ASSESSINGASG 02200PROPERTY - RECORD CARDS/ASSESSMENTSPermanent PublicASSESSINGASG 02400REAL ESTATE DATA CARDS / FIELD CARDS2 PublicWorking copy.ASSESSINGASG 02800SEARCH COPIES1 PublicSpecial Assessments.ASSESSINGASG 02900SPECIAL ASSESSMENT PROJECT APPROVALS & SPECIAL BENEFIT VALUATIONSPermanent PublicASSESSINGASG 03000SPECIAL ASSESSMENT RECEIPTS AND ROLLS6 after final payment of assessment.PublicPage 8 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESASSESSINGASG 03350VALUATION CHANGE ORDER - PAPER3 PublicAfter assessment made.ASSESSINGASG 03400VALUATION LISTS2 PublicAssessment book.Page 9 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESATTORNEYATT 00200ATTORNEY OPINIONS10 Public/Private/Non-PublicMS 13.393, MS 13.39Official opinions regarding questions of legal rights or liabilities affecting operating departments.ATTORNEYATT 00300CIVIL LITIGATION FILES10 after last court activity Public/Private/ Confidential/Protected Non-PublicMS 13.39Judgements, settlements, releases, correspondence.ATTORNEYATT 00400CORRESPONDENCE - ATTORNEY6 PublicCorrespondence and reports related to the legal review of city functions such as bond issues, insurance, ordinances, contracts and grants, claims for damages.ATTORNEYATT 00500CRIMINAL LITIGATION FILES2 after last court activity Public/Private/ Confidential/Protected Non-PublicMS 13.393, MS 13.82Documents litigation involving the city. Work papers, copies of police records (originals filed with P.D.) briefs and pleadings, probation records and other court records (orig. filed with the court).ATTORNEYATT 00600INVESTIGATIVE FILES3 Public/Private/Confidential/Protected Non-PublicMS 13.39Includes requests for investigation, work papers, and final reports. Research conducted but no litigation takes place.ATTORNEYATT 00700PROPERTY FILES10 after either filing with County or last court activity or last file activityPublic/Private/ Confidential/Protected Non-PublicMS 13.39Files involving land acquisitions, condemnations, land sales, lawsuits related to property platting, registration, proceedings subsequent, title issues, assessments, land use issues, development agreements, etc. Files will include correspondence, deeds, titles, affidavits, death certificates, sale appraisals, court documents, research, attorney's opinions, abstracts, and pictures.ATTORNEYATT 00800PROSECUTION/LAW ENFORCEMENT FILESPermanent PublicReference sources and prosecution functions and techniques.Page 10 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESBONDSBON 00100APPEARANCE BONDS6 after completion of contractPublicBONDSBON 00150BONDS - CITY OFFICIALS6 after termination PublicBONDSBON 00200BOND & INTEREST COUPON REGISTER6 after payment Non-Public/PrivateMS 475.55BONDSBON 00300BOND SALE TRANSCRIPTSAfter maturity PublicResolutions, etc.BONDSBON 00400CANCELED/PAID BONDS, COUPONS & CERTIFICATES OF DESTRUCTION6 after paid/audit PublicMS 475.553BONDSBON 00500CONTRACTOR LICENSE BONDS6 after completion of contractPublicCertificate of insurance, application, etc.BONDSBON 00600FIDELITY BONDS6 after completion of contractPublicBONDSBON 00700INDEMNITY BONDS6 PublicLost stock certificates.BONDSBON 00800LICENSE BONDS6 after completion of contractPublicBONDSBON 00900PAYMENT BONDS6 after completion of contractPublicLetters of reduction, etc.BONDSBON 01000PERFORMANCE BONDS6 after completion of contractPublicLetters of reduction, etc.BONDSBON 01100PERMIT BONDS6 after completion of contractPublicLetters of reduction, etc.Page 11 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESBUILDING INSPECTIONSBUI 00100BUILDING INSPECTION RECORDS - NOT FINAL1 PublicIncludes grading, demolition.BUILDING INSPECTIONSBUI 00150BUILDING INSPECTION RECORDS - FINALLife of property PublicBUILDING INSPECTIONSBUI 00200BUILDING PLANS - COMMERCIAL, INDUSTRIAL15, or until superseded with complete set.Public/Private/Non-PublicMS 13.37, Subd. 1b, MS 541.051Includes architectural, design specifications, structural & utility plans.BUILDING INSPECTIONSBUI 00300BUILDING PLANS: RESIDENTIAL1 after completion of project.Public/Private/Non-PublicMS 13.37, Subd. 1bIncludes architectural, design specifications, structural & utility plans.BUILDING INSPECTIONSBUI 00400CERTIFICATE OF OCCUPANCYPermanent PublicBUILDING INSPECTIONSBUI 00410CERTIFICATE OF SURVEYPermanent PublicSurvey of property.BUILDING INSPECTIONSBUI 00500CODE COMPLIANCE INSPECTIONUntil new ownership PublicPoint of conveyance.BUILDING INSPECTIONSBUI 00600ELECTRICAL INSPECTION RECORDLife of Property PublicBUILDING INSPECTIONSBUI 00700FIRE INSPECTION RECORD - ANNUAL5 (Per MN State Fire Code 104.6)PublicMultiple dwelling/commercial.BUILDING INSPECTIONSBUI 00800HEATING / VENTILATION INSPECTION RECORDPermanent PublicIncludes heating, a/c, ventilating, fireplace.BUILDING INSPECTIONSBUI 00900HOUSING INSPECTION RECORD6 PublicChange of ownership, point of sale.BUILDING INSPECTIONSBUI 01000INSPECTION NOTICES TO HOMEOWNER, VIOLATOR, ETC.1 after correction unless unusual circumstances occur (i.e. environment)Public Includes inspection request correction notice, violation notice, referral form, grading site access, special inspections by third party, zoning complaints.BUILDING INSPECTIONSBUI 01100INSPECTOR REPORTS2 PublicDaily, monthly, quarterly.Page 12 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESBUILDING INSPECTIONSBUI 01200PLUMBING INSPECTION RECORDLife of Property PublicBUILDING INSPECTIONSBUI 01210RENTAL INSPECTION RECORDSUntil superseded PublicBUILDING INSPECTIONSBUI 01220SEWER AVAILABILITY REPORT2 PublicAnd supplemental documentation submitted to Met Council.BUILDING INSPECTIONSBUI 01300SIGN INSPECTION RECORDLife of Property PublicBUILDING INSPECTIONSBUI 01310SURCHARGE REPORT6 PublicSupporting documents - submitted to State.Page 13 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESCEMETERYCEM 00100AFFIDAVITS OF OWNERSHIPPermanent PublicCEMETERYCEM 00200BURIAL PERMITSPermanent PublicPermits to transfer or bury bodies.CEMETERYCEM 00300BURIAL PERMISSION FORMPermanent PublicOwner's written permission to non-owner, non-family member for burial.CEMETERYCEM 00400CORRESPONDENCE3 PublicGeneral.CEMETERYCEM 00500DEEDSPermanent PublicIncludes quit claim deeds.CEMETERYCEM 00600MINUTESPermanent PublicCemetery Board.CEMETERYCEM 00700OWNER INDEXUntil superseded PublicAlpha/Numeric Listing of lot owners.CEMETERYCEM 00800PERPETUAL CARE SERVICE LEDGERPermanent PublicCEMETERYCEM 00900PERPETUAL CARE FLOWER FUND CERTIFICATESPermanent PublicCEMETERYCEM 01000PLATPermanent PublicCemetery.CEMETERYCEM 01100RECORD OF BURIALS, TRANSFERS, ETCPermanent PublicPage 14 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESCONTRACTSCON 00050AGREEMENTS/CONTRACTS / LEASES / JOINT POWERS10 after paid and audited. PublicVarious associations doing business with the city.CONTRACTSCON 00100BIDS & SPECIFICATIONS FOR CAPITAL IMPROVEMENT - ACCEPTEDPermanent PublicBid documents, specifications, contracts, agreements & supporting papers.CONTRACTSCON 00200BIDS & SPECIFICATIONS FOR SERVICES & SUPPLIES - ACCEPTED10 after paid/audit PublicBid documents, specifications, contracts, agreements, & supporting papers.CONTRACTSCON 00400DEVELOPERS AGREEMENTS10 after release PublicCONTRACTSCON 00500EQUIPMENT CONTRACTSLength of ownership and after audit.PublicCONTRACTSCON 00600FRANCHISES GRANTED BY MUNICIPALITY5 after cancellation or expirationPublicAttorney's opinions, letters of explanation, correspondence, etc.CONTRACTSCON 00700LEASE OF REAL PROPERTY10 after expiration of lease PublicMS 13.51 subd 2fProperty leased or rented from city or by city. Copy of lease, payment record, etc.CONTRACTSCON 00800PROPERTY - MORTGAGES, OPTIONS, PURCHASE OF10 after recording or disposal of propertyPublicPage 15 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESCOURTSCTS 00000COURT RECORDSPLEASE NOTE - Except in Hennepin and Ramsey Counties, all municipal courts were abolished in 1972. Transfer municipal and justice of the peace dockets, minute books, and judgment books to the State Archives for selection and disposition.Page 16 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESELECTIONSELE 00100ABSENTEE BALLOT APPLICATION22 months. 42 USC 1974 Public/PrivateMS 203B.04, MS 203B.06, MS 203B12ELECTIONSELE 00200ABSTRACT OF ELECTION RETURNSPermanent PublicStatement of canvass.ELECTIONSELE 00300AFFIDAVITS OF CANDIDACYLength of term PublicApplication by candidates or voters to place the name of candidate on ballot.ELECTIONSELE 00400AFFIDAVITS OF PUBLICATION22 months. 42 USC 1974 PublicELECTIONSELE 00500BALLOTS22 months unless contested MS 204B.40Public/PrivateMS 13.37May include absentee, completed, voted, or rejected.ELECTIONSELE 00600BALLOTS - UNVOTEDDestroy after election is certifiedPublicELECTIONSELE 00700CAMPAIGN FINANCIAL REPORTS5 after filing date if not elected or 5 yrs/ after leaving officePublicMS 211A.02, subd. 6 for on-line posting requirementA statement or report that discloses contributions or expenditures for any candidate running for city office.ELECTIONSELE 00800CERTIFICATES OF ELECTION22 months. 42 USC 1974 PublicCertificate of election of city officers to be forwarded to the county auditor.ELECTIONSELE 00900ELECTION BOUNDARIES & PRECINCT MAPPermanent PublicResolutions, correspondence with the State, etc.ELECTIONSELE 01000ELECTION DAY FORMS22 months. 42 USC 1974 Public/PrivateMS 204B.40Various Election Day forms which may include tally sheets, election judge oaths of office, certification of election judges, flag certificates & reconciliation forms.ELECTIONSELE 01100ELECTION JUDGE WORKSHEET22 months. 42 USC 1974 PublicElection work history of each individual judge; does not include any personal information.ELECTIONSELE 01200INSTRUCTION MATERIALS FOR JUDGESUntil superseded PublicPage 17 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESELECTIONSELE 01300NOMINATING PETITIONS22 months. 42 USC 1974 Public A petition nominating a candidate for an office.ELECTIONSELE 01400OATH OF OFFICE5 after official leaves office PublicElected or appointed.ELECTIONSELE 01500OATH OF RESIDENCE / VOUCHER FORMS22 months. 42 USC 1974 PublicStatement to verify that a voter is an official resident of the precinct in which they are registering.ELECTIONSELE 01600POLLING PLACE AGREEMENTS2 after expiration PublicAn agreement with a facility to provide a location for a certain period of time.ELECTIONSELE 01700POLLING PLACE ROSTERS22 months. 42 USC 1974 Available to the public for limited purposes.MS 201.091Signatures of all voters.ELECTIONSELE 01800MASTER LISTUntil superseded Available to the public for limited purposes.MS 201.091List of all registered voters within the municipality.ELECTIONSELE 02200STATEMENT OF ECONOMIC INTEREST5 after filing date PublicPersonal financial information of candidates running for office to ensure there are no conflicts of interest.ELECTIONSELE 02300SUMMARY STATEMENT22 months. 42 USC 1974 PublicSummary statement of election results. Includes but not limited to the total number of persons registering on election day, number of signatures on voter list, &/or the total number of persons voting in the precinct.ELECTIONSELE 02400VOTER RECEIPTSDestroy after election is certifiedPublicReceipt used to obtain ballots when voting.Page 18 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 00100ACCOUNT REPORTS - DELINQUENT & UNCOLLECTIBLE6 PublicRecord of all accounts of monies owed to the city that have not been paid or are uncollectible.FINANCEFIN 00200ACCOUNTS PAYABLE LEDGERS & JOURNALS6 PublicRecord of all accounts of monies owed to other parties by the city.FINANCEFIN 00300ACCOUNTS RECEIVABLE - LEDGERS & JOURNALS6 PublicRecord of all accounts of monies owed to the city.FINANCEFIN 00400ASSET RECORDS6 years after disposal PublicCapital, Fixed.FINANCEFIN 00800AUDIT REPORTS - EXTERNAL7 Non-PublicMS 13.37; MS 13.591Reports based on private companies for the review of tax payments.FINANCEFIN 00900AUDIT REPORTS - INTERNAL7 Public/Private/Non-PublicMS 13.392Reports based on the agencies' internal operations.FINANCEFIN 00950AUTOMATIC PAYMENT PLAN AUTHORIZATION FORM1 or until superseded Public/PrivateMS 13.37With supporting documentation.FINANCEFIN 01000BANK STATEMENTS6 PublicDeposit slips, deposit books & reconciliations.FINANCEFIN 01100BANKRUPTCY RECORDS6 PublicIndividual or vendor owing money to the city but was declared bankrupt.FINANCEFIN 01200BILLING STATEMENTS4 PublicFINANCEFIN 01310BUDGET - ANNUALPermanent PublicCity Operating Budget - General and Enterprises.FINANCEFIN 01320BUDGET REPORTS2 PublicMonthly reports, departmental breakdown of accounts.FINANCEFIN 01400BUDGET WORKPAPERS - DEPARTMENT2 PublicPage 19 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 01500BUDGET WORKPAPERS - MASTER5 PublicFINANCEFIN 01900CAPITAL IMPROVEMENT PROGRAM10 PublicPlanned list of capital improvements.FINANCEFIN 02000CASH REGISTER TAPES1 after audit PublicItem by item list of daily transactions.FINANCEFIN 02006CHART OF ACCOUNTSUntil superseded PublicAccounting structures.FINANCEFIN 02010CHECK REGISTERPermanent PublicNumerical list of checks/vouchers issued.FINANCEFIN 02020CHECKS (CANCELED & VOIDED) ACCOUNTS PAYABLE6 Public Paid & returned checks.FINANCEFIN 02022CHECKS (ACCOUNTS RECEIVABLE)7 days Public/PrivateMS 13.37Checks received from customers submitted electronically to financial institution.FINANCEFIN 02040CHECKS (NSF) BAD CHECKS & BAD CHECKS LISTS6 PublicFINANCEFIN 02050CHECKS (DUPLICATE)4 PublicAlphabetical order of checks issued.FINANCEFIN 02060CREDIT CARD RECEIPTS - MERCHANT COPIES2 unless evidence in criminal or civil prosecutionPrivate/NonPublicMS 16A.626FINANCEFIN 02100DAILY CASH REPORTS2 PublicDaily report of routine receipts received by the city.FINANCEFIN 02200DISPOSAL OF PROPERTY6 after disposal PublicDocuments the disposal of city owned personal property.FINANCEFIN 02400ENCUMBRANCES/REVERSALS - ORDERS ISSUED4 PublicReport or document of purchase orders by number.Page 20 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 02450EQUIPMENT INVENTORIESUntil superseded PublicList of all property owned by the city.FINANCEFIN 02500EXPENDITURE REPORTS - MONTHLY SUMMARIES2 PublicRecord of all city expenditures.FINANCEFIN 02600EXPENDITURE REPORTS - YEAR END SUMMARIESPermanent PublicRecord of all city expenditures.FINANCEFIN 02610FINANCIAL REPORTS2 PublicMonthly.FINANCEFIN 02620FINANCIAL REPORTS/STATEMENTS (ANNUAL)Permanent PublicAs audited. Comprehensive Annual Financial Report (CAFR.)FINANCEFIN 02800GAMBLING/LOTTERY MATERIAL4 Public Tickets, audit forms , reports etc.FINANCEFIN 02900GENERAL JOURNALPermanent PublicChronological listing of the city's financial transactions.FINANCEFIN 03000GENERAL LEDGERSPermanent PublicRecord of all city accounts.FINANCEFIN 03100INCOME SALES TAX RETURNS/RECEIPTS4 PublicUsed to verify & audit private companies to ensure payment of taxes.FINANCEFIN 03200INVESTMENT DOCUMENTS4 after maturity Public Record of investments made by city.FINANCEFIN 03300INVOICES - CLAIM VOUCHERS & VERIFIEDS (AR & AP)6 PublicRecord of payments & requests for payment of accounts paid by or to the city.FINANCEFIN 03400JOURNAL ENTRY SUPPORT6 PublicIncludes source documentation.FINANCEFIN 03800PURCHASE ORDERS6 PublicOfficial record documenting the purchase of goods & services.Page 21 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 04000RECEIPTS & RECEIPT BOOKS6 PublicRecords documenting cash received by the city.FINANCEFIN 04300REQUISITIONS - DEPARTMENT COPY2 PublicOfficial record documenting the request for the purchase of goods & services.FINANCEFIN 04400REVENUE REPORTS - MONTHLY SUMMARIES2 PublicRecord of all city accounts revenue.FINANCEFIN 04500REVENUE REPORTS - YEAR END SUMMARIESPermanent PublicRecord of all city accounts revenue.FINANCEFIN 04550SALES TAX6 PublicCity sales tax collected above state tax for specific goods or services; ie lodging taxFINANCEFIN 04600TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - DISTRICT CREATION RECORDS10 after expiration of districtPublicMS 469.1771Includes district qualification records (documentation and criteria to substantiate the eligibility and establishment of TIF district), resolutions, agreements, county certification documentsFINANCEFIN 04650TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL RECORDS10 PublicIncludes bills, invoices, receipts, vouchers, and cancelled checks. (See also FIN 04660)FINANCEFIN 04660TAX INCREMENT FINANCE (TIF) DISTRICT RECORDS - FINANCIAL RECORDS - AUDITED6 PublicMust meet certain criteria. Includes bills, invoices, receipts, vouchers, and cancelled checks if they have been part of the city's financial audit and if the following information for each TIF transaction is recorded in a ledger (electronic or paper) that is retained the life of the district plus 10 years: a) the TIF district from which the TIF revenues were generated; b) whether the expenditure was made to a parcel inside or outside the district; c) the name of the recipient of the TIF expenditure; d) detailed description of the development activity; e) the amount of the TIF expenditure; f) description of the invoices submitted for the expenditure, sufficient to tie the invoice to the qualifying activity; and g) the development purpose of the expenditure, tied to the budget of the TIF plan for the district.FINANCEFIN 04700TRAVEL EXPENSE RECORDS6 PublicDocumentation of travel cost & payments.Page 22 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFINANCEFIN 04710TREASURER'S REPORT - MONTHLY2 PublicFINANCEFIN 04750UNCLAIMED PROPERTY RECORDS (SENT TO STATE)6 Public/PrivateMS 13.37Includes checks not cashed.FINANCEFIN 04770W-9 REQUEST FOR TAXPAYER ID NUMBER AND CERTIFICATION4 Need ClassificationNeed StatuteAccounts Payable requests this form from companies or individuals that provide a serviceFINANCEFIN 05000WORK ORDERS4 PublicUsed for job costing systems.Page 23 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFIREFIR 00010AMBULANCE BILLING/HIPPA AUTHORIZATION FORM10Patient signs acknowledging they are financially responsible for the provided services and that they have received a copy of the Notice of Privacy Practices.FIREFIR 00020AMBULANCE EMERGENCY ROOM RECORDS10 PrivateAdmission date, patient name and address, insurance, emergency contact, doctor, birthdate.FIREFIR 00030AMBULANCE MASTER SCHEDULES6 PublicMonthly Calendar of call time - reviewed by EMSRB representative upon relicensing.FIREFIR 00040AMBULANCE PATIENT CARE REPORT - EMSRB/STATE FORM10 Public/PrivateMS 13.384, subd. 3Includes mileage, patient name and address, type of injury, incident address, destination information, vital signs, and narrative.FIREFIR 00050AMBULANCE PRE-HOSPITAL PROTOCOLSUntil supersededIncludes variances for licensing.FIREFIR 00100APPARATUS/EQUIPMENT MAINTENANCE & INSPECTION RECORDS:Life of equipment PublicFIREFIR 00200ARSON REPORTS/INVESTIGATIONSPermanent Public/ConfidentialMS 13.82, Subd. 7, MS 13.83FIREFIR 00350FA-1 FORM, APPLICATION OF STATE AID FIRE EQUIPMENT CERTIFICATE6 PublicFIREFIR 00400FIRE CODEPermanent PublicFIREFIR 00600FIRE INVESTIGATION REPORT6 unless arson, death, or hazardous materials then retain permanentlyPublic/Confidential until investigation is closed.MS 13.82, MS 13.83Used by investigators to document facts found regarding fires investigated by the FPB.FIREFIR 00700FIRE PREVENTION WEEK TOURS & DEMONSTRATION DATA1 PublicFIREFIR 01150FIRE TRUCK DAILY/WEEKLY INSPECTION SHEETS2 PublicPage 24 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESFIREFIR 01200HAZARDOUS MATERIAL ACCIDENT REPORTPermanent Public-FIREFIR 01250HAZARDOUS MATERIAL DOCUMENTS Includes Business Hazard Chemical Inventories / Tier II Reports / Hazmat Sara Title III ReportsUntil superseded PublicFIREFIR 01300INCIDENT FORM (STATE MFIRS -1)6 unless arson, death, or hazardous materials; then retain permanentlyPublicForm recording structure or vehicle incident.FIREFIR 01400INCIDENT REPORTS/FIRE RUNS10 PublicFIREFIR 01500911 RECORDINGSAt least 31 days MN Rules 7580.0600, subd. 5Public/Private/ ConfidentialMS 13.82FIREFIR 01600OCCUPANCY PERMITS/INSPECTION FILESPermanent PublicFIREFIR 01700RULES & REGULATIONS, FIRE DEPTUntil superseded PublicFIREFIR 01750TRAINING RECORDS / INDIVIDUAL CERTIFICATIONS5 after separation PublicFIREFIR 01900VOLUNTARY PERMISSION & CONSENT TO SEARCH AND SEIZEPermanent Confidential until investigation is closed; then publicMS 13.82Obtains permission to seize evidence for determining origin of fire.Page 25 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHEALTH SERVICESHEA 00100BLOOD PRESSURE PATIENT RECORDS3PrivateMS 13.384Blood pressure history of walk-in clients, or clients who have attended blood pressure clinics.HEALTH SERVICESHEA 00200CLIENT INCIDENT REPORTS7 for adults, 7 after majority for minorsPrivateMS 13.384, MS 13.46Agency reports of injuries involving clients.HEALTH SERVICESHEA 00300CLIENT INCIDENT REPORTS4 when no determination of maltreatment or need for protective custody. 10 when maltreatment or need for protective custody.PrivateMS 13.384, Subd. 5c, MS 13.82, Subd. 8, 9, MS 626.556Child abuse-investigative records and reports-investigative data maintained pursuant to MS 626.556.HEALTH SERVICESHEA 00400CLIENT INCIDENT REPORTSFALSE: 2 yrs after findings. INCONCLUSIVE :4. SUBSTANTIATED: 7 yrs after findings. NOT INVESTIGATED: 2.PrivateMS 13.384, MS 13.82, Subd. 10. MS 626.557Vulnerable adult abuse investigative records and reports-investigative data maintained pursuant to MS 626.557.HEALTH SERVICESHEA 00500CONSULTING SERVICES6 PublicInformation provided by the agency to assist in meeting health standards and licensing requirements (i.e. daycare services).HEALTH SERVICESHEA 00600CONTRACTED SERVICES6 PublicGeneral service statistics verifying the nature and scope of health services purchased by the city, including public health nursing, laboratory support, community clinics, food training, dental health.HEALTH SERVICESHEA 00700DEATH REGISTRYPermanent Public/PrivateMS 13.10Records death of patients who died on the premises.HEALTH SERVICESHEA 00800DIAGNOSTIC DISEASE INDEXPermanent PrivateMS 13.46, MS 13.384Report to the department of health.HEALTH SERVICESHEA 00900DIETARY RECORDS5 or until audited PublicHouse menu, statistics reports, modified menu, child nutrition/commodity reports, food service files, monthly usage of food and surveys.Page 26 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHEALTH SERVICESHEA 01000GRIEVANCE MECHANISM2 PublicDocuments procedure required by the department of health pursuant to MS .144.651.HEALTH SERVICESHEA 01100HEALTH FAIRS/WORKSHEET HEALTH PROGRAMS5 PublicHEALTH SERVICESHEA 01200HEALTH/MEDICAL PATIENT RECORDS7PrivateMS 13.384, MS 13.46All patient background information including, but not limited to; address, telephone, race, marital status, medical history, test results from laboratory, physical exams, medication information, doctor's notes and social service data, findings, referrals, treatments, sexually transmitted disease (STD) records, and patient contact information.HEALTH SERVICESHEA 01300HEALTH STAFF REPORTS6PrivateMS 13.384, MS 13.43Daily or monthly.HEALTH SERVICESHEA 01400HEARING SCREENING RECORDS7 after closed. If minor, then 7 after age of majorityPrivateMS 13.384, MS 13.46Records which identify the person screened along with referral information, release form, family roster, screening form and technician notes.HEALTH SERVICESHEA 01500HOME HEALTH CARE RECORDS7 after closed, if minor, then 7 after age of majorityPrivateMS 13.384, MS 13.46Records that may include name, address, family roster, referral source, nursing assessment, plan of case, medical orders, nursing notes, home health aide assignment sheets, home health aide notes of service, financial information billings.HEALTH SERVICESHEA 01600IMMUNIZATION RECORDS10 PrivateMS 13.384, MS 13.46Signed information statements, physician certification forms. Immunization history of clients, or clients who have attended preventive health clinics. Records of required immunizations.HEALTH SERVICESHEA 01700IN-SERVICE/IN-HOUSE SUMMARIES4 PublicDocuments contact and educational hours to maintain nurse's license.HEALTH SERVICESHEA 01800LABORATORY ACTIVITIES7 Public/PrivateMS 13.384, MS 13.46Summary of activity, quality control, EEG recordings and ECG recordings.Page 27 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHEALTH SERVICESHEA 01900LICENSING, CERTIFICATION AND ACCREDITATION5 Public/PrivateMS 13.384, MS 13.37, MS 13.46Accreditation materials; application; survey results; correspondence; citations, joint commission on accreditation of hospitals, Department of Health , Department of Human Services standards.HEALTH SERVICESHEA 02000PATIENT MASTER INDEXPermanent PrivateMS 13.384, MS 13.46File of clients by name - indicates birth date and other basic identifying data.HEALTH SERVICESHEA 02100PHARMACY DATA2 PublicRecords the destruction of obsolete unused drugs, manufacturing/bulk compound, after hours medication records, stock room transfers, patient medication profiles, unit medication room inspection, returns to vendors list, FDA recall records, biennial controlled substance inventory, controlled substance purchases, medication sign-out sheets, etc.HEALTH SERVICESHEA 02200PHARMACY INSPECTION REPORTS10 PublicAnnual inspection report by Board of Pharmacy.HEALTH SERVICESHEA 02300PROGRAM DESCRIPTIONS5 after program cancellationPublicDay activities, industrial therapy, recreational therapy, social planning and family programs, etc.HEALTH SERVICESHEA 02400RESEARCH DATA7 PublicAbstract sheet, research summary reports, findings, etc.HEALTH SERVICESHEA 02500STATISTICAL REPORTS10 PublicGeneral statistics on the nature and scope of services provided (admissions, surgery, etc.)HEALTH SERVICESHEA 02600TUBERCULOSIS PREVENTION & CONTROL7 after case closed. If minor, then 7 after age of majorityPrivateMS 13.384, MS 13.46Tuberculosis screening, contact investigation and home visit information: positive readings.HEALTH SERVICESHEA 02700TUBERCULOSIS PREVENTION & CONTROL2PrivateMS 13.384, MS 13.46Negative readings.HEALTH SERVICESHEA 02800VOLUNTEER RECORDS10 Public/PrivateMS 13.43Page 28 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHEALTH SERVICESHEA 02900WOMEN, INFANTS & CHILDREN (WIC) HEALTH PROGRAM6PrivateMS 13.46 Information pertaining to financial operations; voucher accountability controls and insurance; certification, fair hearing procedures.Page 29 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHRA/EDAHRA 00100ANNUAL REPORTSPermanent PublicHRA/EDAHRA 00200COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATIONS10 after federal audit Public/PrivateMS 13.462Annual breakdown of city applications and supporting materials or services.HRA/EDAHRA 00300COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)3 after loan is closed Public/PrivateMS 13.462Loans to assist low income families.HRA/EDAHRA 00400HOUSING PROGRAM GUIDELINESUntil superseded PublicSuch as HOME, CHAS, CHODO, etc.HRA/EDAHRA 00500HRA PROJECT MANAGEMENT & RENTAL AGREEMENTS6 after expiration Public/PrivateMS 13.462, MS 13.44Rent rolls, schedules, tenant income related to Title II.HRA/EDAHRA 00600HUD ADMINISTRATIVE DOCUMENTS6 PublicGrant/loan program information, correspondence, project tracking/evaluation data, program rules.HRA/EDAHRA 00700MINNESOTA HOUSING FINANCE AGENCY (MHFA HOME IMPROVEMENT LOANS3 after loan is closed Public/PrivateMS 13.462Loan data to individuals, program data, repayment schedule, reports and correspondence.HRA/EDAHRA 00800MINNESOTA HOUSING FINANCE AGENCY (MHFA) HOME PURCHASE LOANS3 after loan is closed Public/PrivateMS 13.462Participation & commitment agreements, program data, repayment schedules, reports and correspondence.HRA/EDAHRA 01100PROGRAM FILES10 after federal audit PublicCorrespondence, breakdown of projects, HUD regulations, and supporting files.HRA/EDAHRA 01200PROPERTY ACQUISITION10 after resale Public/Confidential/Protected Non-PublicMS 13.44, MS 13.585Deeds, contracts, correspondence, purchase valuation data, agreements, property data.HRA/EDAHRA 01300SECTION 8 CLIENTS3 after inactive Public/PrivateMS 13.462Subsidy data, eligibility information, application for benefits, program information and rules, reports and correspondence.HRA/EDAHRA 01400SECTION 8 REIMBURSEMENT REQUESTS6 Public/PrivateMS 13.462Page 30 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHRA/EDAHRA 01600VALUE IN EXCESS OF PURCHASE PRICE (VIEPP)2 after completion PublicHRA/EDAHRA 01700WARRANT REQUESTS10 PublicPage 31 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 00150AFFORDABLE CARE ACT REPORTING10 after expiration Public/PrivateMS 13.43HUMAN RESOURCESHRS 00200AFFIRMATIVE ACTION FILES7 after separation Public/Private/ ConfidentialMS 13.43, MS 13.39Sexual harassment & complaints of discrimination.HUMAN RESOURCESHRS 00300AFFIRMATIVE ACTION RECRUITMENT FORM2 Public/Private/ ConfidentialMS 13.43, MS 13.39Supplemental personnel data from job applications.HUMAN RESOURCESHRS 00400AFFIRMATIVE ACTION REPORTS5 Public/Private/ ConfidentialMS 13.43, MS 13.39Copies of reports sent to Human Rights Commission.HUMAN RESOURCESHRS 00500APPLICATIONS FOR EMPLOYMENT-NOT HIRED2 Public/PrivateMS 13.43, subd. 3HUMAN RESOURCESHRS 00600APPLICATIONS FOR PERSONS ON ELIGIBILITY LIST2 or length of eligibility if longerPublic/PrivateMS 13.43 Applications, resumes, letters of recommendation, police background investigations, etc. If hired, application etc becomes part of employee personnel file.HUMAN RESOURCESHRS 00700ARBITRATION DECISIONSPermanent Public/PrivateMS 13.43, subd. 2(b), if grievances sustained and discipline reversedHUMAN RESOURCESHRS 00750BENEFITS ENROLLMENT ELECTIONSuperseded or 5 after coverage lapses.PrivateMS 13.43Employees' medical, dental, deferred compensation, etc. election forms.HUMAN RESOURCESHRS 00800BENEFITS PLANUntil superseded or 5y after coverage lapsesPublicIncludes insurance, health care, deferred compensation, wellness plans, etc.HUMAN RESOURCESHRS 00900CERTIFICATION OF TEST/EXAMINATION RESULTS2 PublicFrom tests administered to applicants.HUMAN RESOURCESHRS 01100CLASSIFICATION STUDIES10 or until superseded whichever is laterPublicStudies which describe job duties and may rank individual city positions. See also: pay equity.HUMAN RESOURCESHRS 01150COMPENSATION PLANPermanent PublicPage 32 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 01200CONTRACTS/AGREEMENTS - LABOR UNIONS10 PublicContracts between city management & various labor unions including correspondence, salary schedule & personnel policies.HUMAN RESOURCESHRS 01500EMPLOYEE RECOGNITION & AWARDS PROGRAM2 PublicCorrespondence, working papers, nominations, etc.HUMAN RESOURCESHRS 01600EMPLOYEE SUGGESTION FORM1 Public/PrivateMS 13.43HUMAN RESOURCESHRS 01650DRUG AND ALCOHOL TESTING RESULTS1 for records of negative and canceled drug tests, records of alcohol tests with a result below .02 bac (49CFRss382.401). 5 for alcohol test results greater than .02 bac verified positive controlled substance test results, documentation of refusal to test, calibration documentation, driver evaluations and referrals.PrivateMS 13.43; MS 181.954Includes commercial drivers licenses (cdl's), controlled substance test results, drivers evaluations, etc. Pre-employment and on-going.HUMAN RESOURCESHRS 01660DRUG AND ALCOHOL TESTING RESULTS DOT RANDOM1 for negatives; 5 for positivesPrivateMS 13.43HUMAN RESOURCESHRS 01680EMPLOYEE SURVEYS1 PublicHUMAN RESOURCESHRS 01700EQUAL EMPLOYMENT OPPORTUNITY REPORTS/SUMMARY DATA3 Public29 CFR 1602.30(EEO REPORTS) Reports sent to Federal Government.HUMAN RESOURCESHRS 01800EXAMINATION FILE2 or length of eligibility PrivateMS 13.43Completed exams administered to applicants, & promotional exams administered to employees.HUMAN RESOURCESHRS 01850FAMILY MEDICAL LEAVE DOCUMENTS (FMLA)5 after separation (29 CFR ss825)PrivateMS 13.43Should be retained in the medical file rather than employee personnel file.Page 33 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 01900GRIEVANCE FILES5 after termination Public/PrivateMS 13.43Formal written employee grievance and/or complaint filed under a labor agreement or personnel rules, and received by city.HUMAN RESOURCESHRS 02000EMPLOYMENT ELIGIBILITY VERIFICATION / I-9 FORM3 after date of hire, or 1 after separation, whichever is laterPrivateMS 13.43Verifies status of citizenship or naturalization.HUMAN RESOURCESHRS 02200JOB / POSITION DESCRIPTIONSPermanent PublicPersonnel department retains a position description history on the various positions within the city.HUMAN RESOURCESHRS 02300LABOR UNION - DISPUTESPermanent PublicBetween union and city or government agency.HUMAN RESOURCESHRS 02400LABOR UNIONS - NEGOTIATING DATA10 Public/Private/Non-PublicMS 13.37HUMAN RESOURCESHRS 02700PAY EQUITY IMPLEMENTATION REPORT10 PublicState mandated report filed with Dept of Employee Relations consisting of pay and job class information.HUMAN RESOURCESHRS 02800PAY EQUITY PROFILESUntil superseded PublicHUMAN RESOURCESHRS 02900PAY EQUITY QUESTIONNAIRE BOOKS3 PublicQuestionnaires used to rank individual positions.HUMAN RESOURCESHRS 03000PAY EQUITY PLAN/SUMMARYPermanent PublicHUMAN RESOURCESHRS 03100PAY EQUITY WORKPAPERSUntil superseded PublicHUMAN RESOURCESHRS 03300PERSONNEL FILES5 after termination or separationPublic/PrivateMS 13.43Includes relevant records on each employee such as applications, references, performance evaluations, job performance appeals, job descriptions, reprimands, resignation letters, exit interviews, etc.Page 34 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 03400POLICIES & PROCEDURES/RULES & REGULATIONSPermanent PublicFor human resource function, includes annual leave program, hiring procedure file, etc.HUMAN RESOURCESHRS 03450STUDENT LOAN FORGIVENESS FORMS10 PrivateMS 13.43HUMAN RESOURCESHRS 03500RECRUITMENT FILES2 Public/PrivateMS 13.43Records that relate to posting, recruitment, selection & appointment to each city position. Includes Affidavit of Publications and eligibility reports.HUMAN RESOURCESHRS 03600REPRIMANDS/DISCIPLINARY ACTION5 after employee's termination.Public/PrivateMS 13.43HUMAN RESOURCESHRS 03700REQUISITIONS FOR PERSONNEL2 PublicHUMAN RESOURCESHRS 03750SALARY DETERMINATION FOR NON-UNION EMPLOYEES10 after superseded PublicAnnual salary schedule for all non-union employees.HUMAN RESOURCESHRS 04000UNEMPLOYMENT CLAIMS/COMPENSATION6 Public/PrivateMS 13.43HUMAN RESOURCESHRS 04050VETERANS PREFERENCE ELECTION FORM2 if not hired. 5 after separation if hired.PublicMS 13.43, Subd. 3Veterans Preference Act.HUMAN RESOURCESHRS 04100WAGE ASSIGNMENTS10 after superseded Public/PrivateMS 13.43Letters, correspondence, etc.HUMAN RESOURCESHRS 04200EMPLOYEE MEDICAL RECORDS5 years after separation from cityPrivateMS 13.43Any information concerning the health status of an employee which is made or maintained by a physician, nurse, or other health care personnel, or technician, including medical & employment questionnaires or histories, medical exams, medical opinions, descriptions of treatments and prescriptions, and employee medical complaints.HUMAN RESOURCESHRS 04400INFECTIOUS DISEASE & OCCUPATIONAL EXPOSURE FILES30 after separation Public/PrivateMS 13.43Files on each employee dealing with safety & training on diseases such as hepatitis & AIDS. Should not be kept in employee personnel file.Page 35 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESHUMAN RESOURCESHRS 04500OSHA - CITATIONS OF PENALTY2 after violation has been correctedPublicNotifications of Violations by the City.HUMAN RESOURCESHRS 04600OSHA REPORTS5 Public/PrivateMS 13.43Incident Reports and Annual SummaryHUMAN RESOURCESHRS 04700OSHA - EMPLOYEE EXPOSURE RECORDS30 after separation Public/PrivateMS 13.43Any information concerning employee exposure to toxic substances or harmful physical agents.HUMAN RESOURCESHRS 04800SAFETY COMMITTEE AGENDA & MINUTESPermanent PublicHUMAN RESOURCESHRS 04900SAFETY MANUALUntil superseded PublicHUMAN RESOURCESHRS 05100SIGN UP SHEETSMandatory - 5 Not Mandatory - as neededPublicList of employees participating in each training program.HUMAN RESOURCESHRS 05300TRAINING MATERIALSUntil superseded or 5 years after training program becomes obsolete.PublicReference & class material including articles, handouts, manuals used in each training session.HUMAN RESOURCESHRS 05400TRAINING RECORDS - FOR EACH INDIVIDUAL5 after separation PublicRecords on training that may be retained in employee personnel file. Includes Right-to-Know and Sexual Harassment.Page 36 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESINSURANCEINS 00100APPLICATIONS FOR INSURANCE3 PublicTo City's insurance provider.INSURANCEINS 00400CERTIFICATES OF INSURANCE6 after expiration PublicINSURANCEINS 00450CLAIMS6 after final settlement except those involving a minor, save until minor turns 19.Public/PrivateMS 13.43Claims filed by or against the city.INSURANCEINS 00500EMPLOYEE DISHONESTY/SURETY BONDS6 after expiration PublicCorporate or personal - to cover any officer or employee, also known as "Faithful Performance Bond."INSURANCEINS 00650FIRST REPORT OF INJURY6, MS 176.151; 20 if maintained with worker's compensation file.Public/PrivateMS 13.43INSURANCEINS 00700INSURANCE AGENTS' SERVICE AGREEMENT6 after expiration PublicINSURANCEINS 01100LONG TERM DISABILITY (LTD)6 after final settlement. PrivateMS 13.43Claims filed by employee for a long term disability insurance program.INSURANCEINS 01240POLICIES - ALL INSURANCE POLICIES6 after expiration PublicIncludes, but not limited to: auto, boiler & machinery, general liability, life, liquor liability, police professional liability, property, inland marine and workers' compensation.INSURANCEINS 01450SHORT TERM DISABILITY (STD)6PrivateMS 13.43Claims filed by employee for a short term disability insurance program.INSURANCEINS 01550WORKERS' COMPENSATION CLAIMS20 PrivateMS 176.231Injury reports and correspondence dealing with injuries, chemical or hazardous exposure. If infectious disease retain 30 years per HRS 04400.INSURANCEINS 01600WORKERS' COMPENSATION CLAIM REGISTERPermanent PublicMS 176.231Page 37 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESLIBRARYLIB 00100ANNUAL REPORT OF THE LIBRARY BOARDPermanent PublicLIBRARYLIB 00200AUDIO VISUAL / TECHNOLOGY EQUIPMENT CHECKOUT RECORDSWhile library card is active PrivateMS 13.40Records of technology equipment returned damaged or late.LIBRARYLIB 00300BOOKMOBILE RECORDSSchedules: Until superseded. Equipment records: Life of equipment plus audit. For circulation Records see "Circulation Records", LIB 00500, in Library retention schedule.Public/PrivateMS 13.40Schedules, circulation records, equipment, etc.LIBRARYLIB 00400CATALOGSUntil superseded PublicAuthors, title, subject.LIBRARYLIB 00500CIRCULATION RECORDSRetain cards & computer entries until superseded. retain annual stats permanently. Other stats 2 yrs.Public/PrivateMS 13.40Includes cards, computer entries, & statistical reports.LIBRARYLIB 00600COPYRIGHT COMPLIANCE RECORDS5 PublicLIBRARYLIB 00700DONOR RECORDSPermanent Public/Private or Non-PublicMS 13.792 Includes gifts.LIBRARYLIB 00800FINES & SERVICE CHARGE RECORDSUntil paid Public/PrivateMS 13.40LIBRARYLIB 00900LIBRARY CARDUntil superseded Public/PrivateMS 13.40LIBRARYLIB 01000LOANS-INTER LIBRARYUntil superseded Public/PrivateMS 13.40Loans of materials received to and from libraries.LIBRARYLIB 01100LOST ITEM REIMBURSEMENT RECORDS3 Public/PrivateMS 13.40Page 38 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESLIBRARYLIB 01200MEETING ROOM REQUEST2 PublicLIBRARYLIB 01500NEWSLETTERS2 PublicGenerated by library.LIBRARYLIB 01600OVERDUE & DAMAGED LIBRARY MATERIAL RECORDS2 or until paid Public/PrivateMS 13.40Material returned that was overdue or damaged if amount of damage or fine was not paid.LIBRARYLIB 01700PETTY CASH REPORTS6 Public/PrivateMS 13.37LIBRARYLIB 01800PUBLICITY2 PublicIncludes news releases & public service announcements generated by library.LIBRARYLIB 01900SHELF LIST / INVENTORYUntil superseded PublicLIBRARYLIB 02000SPECIAL EVENTS & PROGRAMS2 PublicLIBRARYLIB 02100STUDIES & REPORTSPermanent PublicIncludes surveys, statistical reports, consultant reports, etc.LIBRARYLIB 02200VOLUNTEER GROUPS RECORDSPermanent PublicMinutes, scrapbooks, & other records of Friends of the Library groups, etc.LIBRARYLIB 02300VOLUNTEER PERSONNEL RECORDS5 after volunteer period endsPublic/PrivateMS 13.43LIBRARYLIB 02400WORK SCHEDULE FILES2 Public/PrivateMS 13.43Hours worked, vacation, leaves taken.Page 39 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESLIQUOR STORELIQ 00100ADVERTISING FLYERS1 PublicAdvertising Flyers.LIQUOR STORELIQ 01000INVENTORY SHEETS2 PublicLIQUOR STORELIQ 01100PRICE LISTUntil superseded PublicLIQUOR STORELIQ 01400SALES REPORTS2 PublicDaily, Monthly.Page 40 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPARKS AND RECREATIONP&R 00100ACKNOWLEDGMENT & WAIVER OF LIABILITY7 PublicPARKS AND RECREATIONP&R 00200ACTIVITIES - BROCHURESRetain permanently PublicPARKS AND RECREATIONP&R 00300ACTIVITIES FLYERS1 PublicPARKS AND RECREATIONP&R 00400ANNUAL REPORTSPermanent PublicPARKS AND RECREATIONP&R 00700DAILY REPORTS (DEPARTMENT COPY)1 PublicPARKS AND RECREATIONP&R 00900DEPARTMENT RULES & REGULATIONSUntil superseded PublicIncludes parks, beaches, pools, skating rinks, & general use.PARKS AND RECREATIONP&R 01000FEE WAIVER SHEETS2PrivateMS 13.462For low income participants.PARKS AND RECREATIONP&R 01100MAILING LISTSUntil superseded PrivateMS 13.548Program participants.PARKS AND RECREATIONP&R 01400PARK ACQUISITIONSPermanent PublicThrough bonds or CDBG.PARKS AND RECREATIONP&R 01500PARK MASTER PLANPermanent PublicPARKS AND RECREATIONP&R 01600PARTICIPATION DATA2 PublicCount of participants using service/activity.PARKS AND RECREATIONP&R 01700PERMITS2 PublicFor use of school facilities, park use, equipment, picnic sites & ball fields by citizens.PARKS AND RECREATIONP&R 01800POOL/BEACH PASS FORMS1 PublicPage 41 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPARKS AND RECREATIONP&R 01950PROGRAM FILES3 PublicRecords relating to programs, events and activities.PARKS AND RECREATIONP&R 02000REGISTRATION FORMS2 unless subject to state or federal grant requirementsPublic/PrivateMS 13.548Includes participant information forms. If includes waiver of liability, see P&R 00100.PARKS AND RECREATIONP&R 02100RENTAL AGREEMENTS / CONTRACTS5 after expiration PublicFor park & recreation facilities usage.PARKS AND RECREATIONP&R 02200REPORTS OF INJURIES OF PARTICIPANTS6 Public/PrivateMS 13.37, MS 13.548Incident Reports.PARKS AND RECREATIONP&R 02300ROSTER2PrivateMS 13.548Names of participants.PARKS AND RECREATIONP&R 02400SCHEDULES1 PublicOf games.PARKS AND RECREATIONP&R 02450PARK & REC SECURITY TAPESUntil superseded (unless accident or injury)Public/PrviateMS 13.37, MS 13.548PARKS AND RECREATIONP&R 02500SUPPLY EQUIPMENT LISTSUntil superseded PublicPARKS AND RECREATIONP&R 02600TICKET SALES REPORTS6 PublicOriginals.PARKS AND RECREATIONP&R 02700TRANSPORTATION SERVICEUntil superseded Public/PrivateMS 13.548List of people who use the transportation service.Page 42 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPAYROLLPAY 00100AUTHORIZATION FORMS6 after inactive PrivateMS 13.43Voluntary (union dues, charitable contributions, employee club, credit union).PAYROLLPAY 00200BENEFIT / CAFETERIA PLAN RECORDS6PrivateMS 13.43Flex plans and section 125 reports, election forms, reimbursement forms etc.PAYROLLPAY 00300CANCELED & VOIDED PAYROLL CHECKS6 Public/PrivateMS 13.43Paid and returned checks.PAYROLLPAY 00400CHANGE FORM (PAYROLL COPY)1 Public/PrivateMS 13.43Original retained in personnel file: salary, position, grade level, address, leave of absence, etc.PAYROLLPAY 00420DIRECT DEPOSIT AUTHORIZATIONSUntil superseded Public/PrivateMS 13.37, MS 13.43PAYROLLPAY 00450EMPLOYERS QUARTERLY FEDERAL TAX RETURN6 Public (Federal Tax Form 941)PAYROLLPAY 00500GARNISHMENTS6PrivateMS 13.43Child support/spousal maintenance.PAYROLLPAY 00600INSURANCE PREMIUM REPORT6 PublicMonthly statement of employees' premiums.PAYROLLPAY 00800PAYROLL REPORTS6 Public/PrivateMS 13.43Detailed register of current & year-to-date salaries, gross to net, and benefit hours used.PAYROLLPAY 00900PAYROLL LEDGER / JOURNALPermanent Public/PrivateMS 13.43Payroll history, year-end reportPAYROLLPAY 01000PAYROLL REPORTS - STATE & FEDERAL10 Public/PrivateMS 13.43 State withholding, federal withholding, & FICA.PAYROLLPAY 01100PAYROLL WORKSHEETS6 Public/PrivateMS 13.43Page 43 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPAYROLLPAY 01200PENSION & RETIREMENT REPORTS10 Public/PrivateMS 13.43Deferred comp, etc.PAYROLLPAY 01300PERA REPORTS / PENSION FILESPermanent Public/PrivateMS 13.43Includes form letters and reports.PAYROLLPAY 01350QUARTERLY WITHHOLDING TAX RETURN6 Public State Form MW-1.PAYROLLPAY 01400TIME SHEETS6 Public/PrivateMS 13.43 Originals or electronic.PAYROLLPAY 01500VACATION & LEAVE REQUESTS3 Public/PrivateMS 13.43Reports/slips.PAYROLLPAY 01600W-2 STATEMENTS - EMPLOYERS COPY6 Public/PrivateMS 13.43PAYROLLPAY 01700W-3 STATEMENTS6 Public/PrivateMS 13.43PAYROLLPAY 01800W-4 FORM - ORIGINALS5 Public/PrivateMS 13.43PAYROLLPAY 01900WORKERS COMP PROOF OF PAYMENT6 PublicPAYROLLPAY 020001099 MISCELLANEOUS INCOME6 Public/PrivateMS 13.43Page 44 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPERMITS/ LICENSESPER 00100ANIMAL & PET LICENSE APPLICATIONS OR PERMITS2 after expiration PublicPERMITS/ LICENSESPER 00200APPLICATIONS - NOT APPROVED1 Public/Private/Non-PublicSee individual permit/licenseRefers to various applications in this section.PERMITS/ LICENSESPER 00300BICYCLE LICENSE OR PERMIT2 after expiration PublicCity copy.PERMITS/ LICENSESPER 00400BILLIARD (POOL HALL) LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 00500BOWLING ALLEY LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 00600BUILDING PERMITS - COMMERCIALPermanent Public/Non-PublicMS 13.37Applications, summary data etc.PERMITS/ LICENSESPER 00700BUILDING PERMITS - RESIDENTIAL5 after expiration Public/Non-PublicMS 13.37Applications, summary data etc.PERMITS/ LICENSESPER 00800BURNING PERMITS - RESIDENTIAL1 after expiration PublicPERMITS/ LICENSESPER 00900CARNIVAL LICENSE APPLICATIONS6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01000CIGARETTE/TOBACCO/ETC. LICENSES & APPLICATIONS6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01100CONTRACTOR REGISTRATIONS6 after expiration PublicLicense issued through MN Dept. of Labor & Industry.PERMITS/ LICENSESPER 01200DANCE/PARADE/PUBLIC GATHERING/SPECIAL EVENT PERMITS2 after expiration PublicPERMITS/ LICENSESPER 01300DOCK LICENSES2 after expiration Public/PrivateMS 270C.72, Subd. 4To use public parks, streams, etc.PERMITS/ LICENSESPER 01350DOMESTIC PARTNERSHIPS2 after termination PublicPage 45 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPERMITS/ LICENSESPER 01410ELECTRICAL PERMIT2 after expiration PublicPERMITS/ LICENSESPER 01600EXCAVATION/RIGHT-OF-WAY PERMITS2 after expiration PublicIncludes land alteration permits.PERMITS/ LICENSESPER 01700FIRE EXTINGUISHER SERVICE LICENSE2 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01800FIREWORKS PERMIT & LICENSE2 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01850FOOD ESTABLISHMENT LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01900GAMBLING LICENSES & REPORTS4 after expiration Public/PrivateMS 349.19, Subd 6; MS 270C.72, Subd. 4PERMITS/ LICENSESPER 01920GAS FITTERS LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 01930HEATING, VENTILATION, AIR CONDITIONING PERMIT2 after expiration PublicMechancialPERMITS/ LICENSESPER 02000HOTEL & MOTEL LICENSES6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 02020HUNTING/SHOOTING PERMIT6 after expiration Public/PrivateMS 13.37PERMITS/ LICENSESPER 02050INSPECTION RECORDS OF LICENSED FACILITIES2 after expiration PublicRestaurants, public pools, etc.PERMITS/ LICENSESPER 02100LIQUOR LICENSE6 after expiration Public/PrivateMN Rules 7515.0440, Subd. 5; MS 270C.72, Subd. 4All types of licenses pertaining to alcohol, including required application data.Page 46 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPERMITS/ LICENSESPER 02200MASSAGE LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4; MS 270C.72, Subd. 4PERMITS/ LICENSESPER 02300MECHANICAL AMUSEMENT DEVICE LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4Video games, pinball machines, etc.PERMITS/ LICENSESPER 02400MOTOR VEHICLE LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4Sales and rental.PERMITS/ LICENSESPER 02500MOVING PERMIT2 after expiration PublicPERMITS/ LICENSESPER 02510PARKING METER REPORTS/RECORDS2 after expiration PublicPERMITS/ LICENSESPER 02520PARKING PERMIT2 after expiration PublicPERMITS/ LICENSESPER 02600PAWNBROKERS / PRECIOUS METAL / SECOND-HAND DEALER LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 02700PEDDLER'S, TRANSIENT MERCHANTS & SOLICITORS LICENSE2 after expiration Public/PrivateMS 270C.72, Subd. 4Includes mobile food units.PERMITS/ LICENSESPER 02800PLASTERING LICENSE2 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 02810PLUMBER'S REGISTRATION6 after expiration PublicAnnual license issued through MN Dept. of Labor & Industry.PERMITS/ LICENSESPER 02900PLUMBING PERMITS2 after expiration PublicPERMITS/ LICENSESPER 03000POOL LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03010PUBLIC PROPERTY USE APPLICATIONS2 after expiration PublicPage 47 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPERMITS/ LICENSESPER 03020RENTAL APPLICATION/LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4Multiple dwelling.PERMITS/ LICENSESPER 03100SAUNA LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03110SEXUALLY ORIENTED BUSINESS LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03120SIGN PERMIT2 after expiration PublicPERMITS/ LICENSESPER 03200SOLID WASTE, GARBAGE, REFUSE AND RECYCLERS LICENSE/PERMIT6 after expiration Public/PrivateMS 270C.72, Subd. 4Bonds, certificate of insurance, etc.PERMITS/ LICENSESPER 03300STREET USE PERMIT2 after expiration PublicPERMITS/ LICENSESPER 03400TAXI LICENSES6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03410THEATER LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03420TREE TRIMMING/REMOVAL LICENSE6 after expiration Public/PrivateMS 270C.72, Subd. 4PERMITS/ LICENSESPER 03450WETLAND RECORDS10 after expiration PublicMN Rules 8420.0100; 0200. 2.GReplacement plan requirements, exemptions, certifications, permits, etc.PERMITS/ LICENSESPER 03500WRECKING PERMIT2 after expiration PublicPage 48 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPLANNINGPLZ 00100ANNEXATION RECORDSPermanent PublicPLANNINGPLZ 00200CERTIFICATE OF FILING LAND USE CONTROLPermanent PublicC.U.P. & variance. Document retained by counties.PLANNINGPLZ 00300COMPREHENSIVE PLANPermanent PublicLand use plan.PLANNINGPLZ 00400CONDITIONAL USE PERMIT FILEPermanent PublicApplication, planning report, Planning Commission and City Council action, copy of permit, resolutions, etc.PLANNINGPLZ 00500DEEDSPermanent PublicOriginals stored in clerks office.PLANNINGPLZ 00600EASEMENTSPermanent PublicGrant of Easements to city.PLANNINGPLZ 00700EASEMENTS - TEMPORARYRetain until project completion unless filed with project filePublicPLANNINGPLZ 00800MAPS & HALF SECTIONUntil superseded PublicPLANNINGPLZ 01100PETITIONS RELATING TO ZONING REQUESTS6 PublicPLANNINGPLZ 01200PLANNING CASE FILEPermanent PublicIncludes reports documenting the activity or development of a specific parcel of land.PLANNINGPLZ 01300PLAT FILES - FINAL PLATPermanent PublicIncludes subdivisions files, final plat, application, council review, planning commission review, studies, etc.PLANNINGPLZ 01400PLAT FILES - PRELIMINARY PLAT10 PublicPLANNINGPLZ 01500REAL PROPERTY APPRAISALSLength of ownership Public/ConfidentialMS 13.44Page 49 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPLANNINGPLZ 01600REAL PROPERTY - BIDS & ESTIMATES20 after disposal of propertyPublic/Non-PublicMS 13.44, subd. 3B, MS 13.37, MS 13.591Appraisal report, certificates, etc.PLANNINGPLZ 01700REZONING FILEPermanent PublicPLANNINGPLZ 01800SIGN PLAN VARIANCES / APPROVALS / INSPECTION RECORDSPermanent PublicPLANNINGPLZ 01900SITE PLAN FILE - APPROVEDPermanent PublicPLANNINGPLZ 02000SITE PLAN FILE - NOT APPROVED10 PublicPLANNINGPLZ 02100SPECIAL USE PERMIT FILEPermanent PublicPLANNINGPLZ 02200SURVEYS, PROPERTYPermanent PublicPLANNINGPLZ 02300VACATION FILESPermanent PublicPLANNINGPLZ 02400VARIANCE FILESPermanent PublicPLANNINGPLZ 02500ZONING FILESPermanent PublicPage 50 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 00100ANNUAL REPORTS - POLICE DEPARTMENTPermanent PublicPOLICEPOL 00200AUCTION3 PublicRecords or department copy of contracts.POLICEPOL 00240BACKGROUND CHECK30 days Non-PublicMS 299C.10Local records check on individual (i.e. employment, adoptions).POLICEPOL 00250BACKGROUND CHECK3 years PublicSecond party dissemination log.POLICEPOL 00300BUREAU OF CRIMINAL APPREHENSION REPORTS5 years Public/PrivateMS 13.82, MS 260B.171Annual reports of local law enforcement activities compiled by BCA and returned to local department. BCA does not maintain copies of these reports.POLICEPOL 00350CERTIFICATION FOR PEACE OFFICERS FOR STATE AID APPLICATION3 Public/PrivateMS 13.43State form PA-1.POLICEPOL 00400DEPARTMENT OF CORRECTIONS - ANNUAL REPORT5 Public/PrivateMS 13.82Report of all bookings for jurisdiction. Note: pertains to holding facilities.POLICEPOL 00410DIRECTED PATROLS1 PublicMS 13.82, Subd. 3Resident or community requests for patrolling specific areas.POLICEPOL 00450EMERGENCY PLAN / CIVIL DEFENSE FILESUntil superseded Public/PrivateMS 13.37POLICEPOL 00470EQUITABLE SHARING RECORDS5 Need ClassificationNeed StatutePOLICEPOL 00500FINGERPRINT RECORDS5 after separation PrivateMS 13.43Sworn officers and police personnel.POLICEPOL 00510FINGERPRINT RECORDS1 after separation Public/PrivateMS 13.43For janitors or persons accessing secured areas without supervision.Page 51 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 00600INTERNAL INVESTIGATION5 after separation Public/Private/ ConfidentialMS 13.39, MS 13.43, MS 13.82, MS 13.825Case files & reports.POLICEPOL 00700LIABILITY RELEASES1 PublicFor services rendered (I.e. lock outs, ride alongs, etc.)POLICEPOL 00800LOG SHEETS2 Public/Private/ ConfidentialMS 13.82Officers.POLICEPOL 00910PAWN SHOP RECORDSPublicRecords are kept by Pawn Shop store. The only records the Police Department may keep are the pawn shop requests to check whether an item is stolen, however, record is typically discarded after the check.POLICEPOL 01000POLICE CLEARANCE LETTERS / NOTARIZED NAME SEARCH3 Public/PrivateMS 13.87Criminal history on individual within jurisdiction.POLICEPOL 01500PUBLIC ASSISTANCE VOUCHER RECORDS1PrivateMS 13.462Copies.POLICEPOL 01600REQUEST TO INSPECT POLICE REPORT30 days PublicPOLICEPOL 01700STATISTICAL REPORTS / SUPPLEMENTAL REPORTS1 PublicPursuit, bias crime, officer killed or assaulted, supplemental homicide. Original filed with state.POLICEPOL 01750TRAINING RECORDS & REPORTS FOR OFFICERS5 after separation Public/PrivateMS 13.43Includes summary of officer's training history.POLICEPOL 01800ANIMAL CONTROL STATISTICAL REPORTS1 PublicPOLICEPOL 01900ANIMAL IMPOUND/RELEASE1 PublicPOLICEPOL 01950DANGEROUS DOG LICENSE2 after deceased Public/PrivateMS 13.37Page 52 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 02100BICYCLE SAFETY2 PublicBike patrol, rodeos, etc.POLICEPOL 02150COMMUNITY CRIME PREVENTION PROGRAMS1 after participation ceases Public/PrivateMS 13.37Neighborhood Crime Watch, D.A.R.E., etc.POLICEPOL 02600OPERATION I.D.Permanent Public/Private or Non-PublicMS 13.37POLICEPOL 02700911 RECORDINGS31 days per MN Rule 7580.0600 subd. 5Public/PrivateMS 13.82, Subd. 4POLICEPOL 02800RADIO LOGS / CAD7PrivateMS 13.82Dispatcher.POLICEPOL 02900ACCIDENT REPORTS3 Public/Private/ ConfidentialMS 13.82, Subd. 6, MS 169.09, Subd. 13Automobile (State Report) Includes date, time, place of action, vehicles involved, drivers of vehicles, a brief factual reconstruction of events associated with the action, names and addresses of witnesses names and addresses of any victims or casualties and response or report number. Damage greater than $1000.POLICEPOL 02950ACCIDENT - DRIVER EXCHANGE REPORT3 Public/Private/ ConfidentialMS 13.82, Subd. 6, MS 169.09, Subd. 13Damage under $1000.POLICEPOL 03000ARREST REPORTS7; if felony, permanent per MS 299C.12Public/PrivateMS 13.82, Subd. 2, MS 260B.171Adult/Juvenile: includes date, time, place of action, any resistance encountered, any pursuit engaged, whether any weapons were used, the charge, arrest or search warrants or legal basis for action, the identities of agencies, units within agencies and individual persons taking the action, whether and where the individual is being held in custody or is being incarcerated by the agency, the date, time and legal basis for any transfer of custody and identification of agency or person who received custody, the date, time and legal basis for any release from custody or incarceration, the name, age, sex and last known address of any adult person or the age and sex of any juvenile person cited arrested or incarcerated or otherwise substantially deprived of his liberty, whether the agency employed wiretaps or other eavesdropping techniques, the manner in which the agencies received the information that led to the arrest, and the response or report number.POLICEPOL 03100BAIL RECEIPTS7 Public/PrivateMS 13.82Page 53 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 03300CASE FILES/OFFENSE REPORTS - ADULT7; if death investigation, see POL 03700Public/PrivateMS 13.82Includes individual's name, date of birth, time of occurrence, date and place of action, description of what happened, location, whether any weapons were used, ICR's, statistical data, and other pertinent data.POLICEPOL 03400CASE FILES / OFFENSE REPORTS - JUVENILE7; if death investigation, see POL 03700Non-public/Private/ ConfidentialMS 13.82, MS 260B.171Includes individual's name, date of birth, time of occurrence, and place of action, description of what happened, location, whether any weapons were used, and other pertinent data.POLICEPOL 03500CITATION/TICKETS3 PublicPOLICEPOL 03600CRIMINAL RECORD CHECK / SECONDARY DISSEMINATION3 Public/Private/ ConfidentialMS 13.87Log recording criminal history queries via state computer sent to another agency.POLICEPOL 03700DEATH INVESTIGATIONPermanent PrivateMS 13.82Any case file or any investigation involving a death.POLICEPOL 03740EVIDENCE / PROPERTY LOGS1 year Public/PrivateMS 13.82POLICEPOL 03750EVIDENCE/PROPERTY INVENTORY REPORTS7Private MS 13.82Property which has been found, confiscated, seized, etc.POLICEPOL 03800FINGERPRINT RECORDS7 Confidential while investigation is active; after that Public; If junenile, not public.MS 13.82, subd 7Criminal.POLICEPOL 03820FORFEITURE FORMS3 Public/Private/Non-PublicMS 13.82, Subd. 20POLICEPOL 03900FIREARM APPLICATION / PERMIT / TRANSFER6Private MS 13.87Includes application to purchase.POLICEPOL 04100ICR's7 Public/PrivateMS 13.82Initial complaint reports.Page 54 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 04200INTOXILYZER TEST RESULTSPublic/Private/ ConfidentialMS 13.82, Subd. 2 and Subd. 7Original record maintained by the BCA. Department copy retained in accordance with the item they relate to (I.e. case file or arrest report.)POLICEPOL 04500MASTER NAME FILE7 after last contact Public/Private/ ConfidentialMS 13.82Adult.POLICEPOL 04600MASTER NAME FILE7 after last contact PrivateMS 260B.171Juvenile.POLICEPOL 04700MUG SHOTS-ADULT7 PublicPOLICEPOL 04720MUG SHOTS-JUVENILE7 or when child reaches 19 (MS 260B.171 subd.5c)PrivatePOLICEPOL 04820TRAFFIC MONITORING DEVICES2 PublicMS 13.82Log recording instrument used, locations, description of vehicle (license number, make & model). Logs and certificate of accuracy for devices used for vehicle speed control including but not limited to Radar, Laser or Stalker.POLICEPOL 04840REPOSSESSION LOGS30 days Private/Non-PublicMS 13.82, Subd. 20POLICEPOL 04870VALIDATION REPORTS (from State)1 Private/Non-PublicMS 13.82, Subd. 20For example, regarding stolen property.POLICEPOL 04900VEHICLE IMPOUNDS7 PublicAbandoned, seized, etc.POLICEPOL 05200ADMISSION RELEASE RECORDS2 after inmate is dischargedPublic/PrivateMS 13.82Booking records.POLICEPOL 05300FOOD SERVICE RECORDS1 PublicJail /lock-up.POLICEPOL 05350JAIL INSPECTION LOGS2 Public/ConfidentialMS 13.82Includes daily, annual and bi-annual logsPage 55 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 05400JAIL REGISTERPermanent Public/PrivateMS 260B.171Log of individuals held at facility.POLICEPOL 05500PRISONER PROPERTY RECEIPTS2 Public/PrivateMS 13.85POLICEPOL 05810AUDIO & VIDEO RECORDING INVENTORY LOGPermanent PublicAn inventory of evidentiary audio & video recordings.POLICEPOL 05820DICTATED & AUDIO RECORDED REPORTSUntil transcription is approvedPublic/Private/ ConfidentialMS 13.82Audio recordings of officers reports which are subsequently transcribed into written report.POLICEPOL 05830AUDIO & VIDEO RECORDINGS - EXTRANEOUSEnd of daily shift PublicMS 13.82Audio & video recordings including, but not limited to squad car camera recordings, which hold no value to the state, city, citizens, police department, officer(s), and/or any other party. This excludes portable recording systems/body worn camera data.POLICEPOL 05840ARREST & CHARGEFELONY: 90 days after sentencing or if appeals, after disposition. ALL OTHER: After final case disposition.Public/Private/ ConfidentialMS 13.82, MS 13.825, MS 260B.171Audio and video recordings including, but not limited to body worn cameras and squad car camera recordings, determined to have evidentiary value where suspects have been arrested, issued citations and/or a report has been forwarded to the prosecutor for a charging decision.POLICEPOL 05844AUDIT OF PORTABLE RECORDING SYSTEMS TECHNOLOGYPermanent Public/PrivateMS 13.824Independent biennial audit of data collected and the applicable classification of the data.POLICEPOL 05846AUDIT SUMMARY REPORT - PORTABLE RECORDING SYSTEMS7 Public/PrivateMS 13.824A biennial report summarizing the results of each audit must be provided to the city council and the Legislative Commission on Data Practices and Personal Data Privacy within 60 days following completion of the audit.POLICEPOL 05850AUTOMATIC LICENSE PLATE READER DATANo later than 60 days from date of collection unless related to active investigationPublic/Private/Non-publicMS 13.824, MS13.82POLICEPOL 05854AUTOMATIC LICENSE PLATE READER USE LOG & AUDIT DATA2 Public/Private/Non-publicMS 13.824, Subd. 5 & 6Page 56 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 05860CITIZEN CONTACTS - GENERALEnd of Daily Shift Public/Private/Non-publicMS 13.82Audio & video recordings including but not limited to squad car camera recordings, determined to contain information regarding non-evidentiary police and citizen interaction. This excludes portable recording systems/body worn camera data.POLICEPOL 05864CITIZEN CONTACTS - GENERAL/NON-ACTIVE OR INACTIVE CRIMINAL INVESTIGATIVE RECORDINGS90 days Public/Private/Non-publicMS 13.82; MS 13.825; MS 626.19Audio & video recordings from portable recording systems, including body worn cameras.POLICEPOL 05870DEATH INVESTIGATIONSPermanent Public/ConfidentialMS 13.82Audio & video recordings including, but not limited to body worn cameras and squad car camera recordings, containing information regarding any deaths.POLICEPOL 05874DISCHARGE OF A FIREARM BY PEACE OFFICE IN COURSE OF DUTY1 *If a subject of the data submits a written request to the law enforcement agency to retain the recording beyond the applicable retention period for possible evidentiary or exculpatory use related to the circumstances under which the data were collected, the law enforcement agency shall retain the recording for an additional time period requested by the subject of up to 180 days and notify the requester that the recording will then be destroyed unless a new request is made under this paragraph.Public/Private/Non-PublicMS 13.825Audio & video recordings of a peace officer discharging a firearm in the course of duty other than for training purposes or the killing of an animal that is sick, injured, or dangerous.Page 57 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 05876FORMAL COMPLAINT MADE AGAINST PEACE OFFICER1 *If a subject of the data submits a written request to the law enforcement agency to retain the recording beyond the applicable retention period for possible evidentiary or exculpatory use related to the circumstances under which the data were collected, the law enforcement agency shall retain the recording for an additional time period requested by the subject of up to 180 days and notify the requester that the recording will then be destroyed unless a new request is made under this paragraph.Public/Private/Non-PublicMS 13.825Audio & video recordings of an incident resulting in a formal complaint made against a peace officer related to the incident.POLICEPOL 05880INTERNAL INVESTIGATIONS5 after termination or separationPublic/PrivateMS 13.43Audio & video recording including, but not limited to body worn cameras and squad car camera recordings, determined to have evidentiary value in any internal investigations.POLICEPOL 05900INTERVIEWSStatute of limitations for corresponding crimePublic/ConfidentialMS 13.82 Audio & Video Recordings including, but not limited to body worn cameras and squad car camera recordings, determined to have evidentiary value. (All audio tapes will be transcribed and a copy of the transcription will be kept with the case file).POLICEPOL 05910INVENTORY OF PORTABLE RECORDING SYSTEMS TECHNOLOGYPermanent PublicMS 13.825, Subd. 5Total number of recording devices owned or maintained by the agency, daily record of the total number of recording devices annually deployed and used by officers and, if applicable the precincts in which they were used, policies and procedures for use, total amount of recorded audio and video data collected and maintained by the agency, the agency's retention schedule for the data, and the procedures for destruction of the data.Page 58 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPOLICEPOL 05920PHOTOGRAPHSSee note in description Public/PrivateMS 13.39, MS 13.82Pictures are retained in accordance with the item they relate to in the General Records Retention SchedulePOLICEPOL 05925UNMANNED AERIAL VEHICLE DATA (DRONE)Delete asap, no later than 7 days after collection unless data is part of active criminal investigation.Private/NonPublicMS 626.19, subd. 6 cPOLICEPOL 05930USE OF FORCE7 Public/Private/ ConfidentialMS 13.39, MS 13.43, MS 13.82Audio & video recordings including, but not limited to body worn cameras and squad car camera recordings, containing information of any incident where force was used and supervisory review is completed according to department policy.POLICEPOL 05940VIDEO TAPE OF BOOKING30 days PrivateMS 13.43This excludes portable recording systems / body worn cameras.Page 59 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPUBLIC WORKS - ENGINEERINGPWE 00100AERIAL PHOTOGRAPHSPermanent PublicPhotographs of city.PUBLIC WORKS - ENGINEERINGPWE 00200CONSTRUCTION DRAWINGS / AS BUILTSLife of property Public/Non-PublicMS 13.37For completed city buildings, streets, storm sewer, sidewalks, etc.PUBLIC WORKS - ENGINEERINGPWE 00300DEMOLITION RECORDS30 PublicPUBLIC WORKS - ENGINEERINGPWE 00400ENGINEERING DESIGN BOOKS, PRODUCT DEVELOPMENT STANDARDS, SPECIFICATION BOOKS, DRAWINGSPermanent PublicPUBLIC WORKS - ENGINEERINGPWE 00500FLOOD CONTROL RECORDSPermanent PublicIncludes history, federal disaster assistance info., reports, photos, dike level charts.PUBLIC WORKS - ENGINEERINGPWE 00600INSPECTION & TESTING RECORDS5 after transaction completePublicFor water mains, streets, storm sewers, sidewalks, etc.PUBLIC WORKS - ENGINEERINGPWE 00700MAPS, CONSTRUCTIONPermanent PublicPublic infrastructure.PUBLIC WORKS - ENGINEERINGPWE 00800MAPS - TOPOGRAPHICALPermanent PublicPUBLIC WORKS - ENGINEERINGPWE 00900PERMITS - STREET OPENING7 after completion PublicPUBLIC WORKS - ENGINEERINGPWE 01000STREET UTILITY SERVICE LINESPermanent PublicPUBLIC WORKS - ENGINEERINGPWE 01100PLANS & SPECIFICATIONS6 after receipt of as builts PublicConstructionPUBLIC WORKS - ENGINEERINGPWE 01200PROJECT RECORDSPermanent if project is historical or major; 5y if notPublicProjects such as street improvements. Should be retained permanently if project has historical value, or is a major capital improvement. Projects not having historical value such as striping, sealcoating, street lighting and maintenance projects need only be retained for 5 yrs after project completion.Page 60 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPUBLIC WORKS - ENGINEERINGPWE 01300PROJECT RECORDS3 PublicAbandoned.PUBLIC WORKS - ENGINEERINGPWE 01400PROJECT RECORDS6 PublicPreliminary.PUBLIC WORKS - ENGINEERINGPWE 01450REBATE PROGRAMS3 PublicPUBLIC WORKS - ENGINEERINGPWE 01500RIGHT-OF-WAY DOCUMENTSPermanent PublicPUBLIC WORKS - ENGINEERINGPWE 01600STORM WATER MANAGEMENT RECORDS10 after end of permit periodPublicPUBLIC WORKS - ENGINEERINGPWE 01650STREET INDEXESPermanent PublicPUBLIC WORKS - ENGINEERINGPWE 01700STREET REGULATIONS1 PublicNot passed.PUBLIC WORKS - ENGINEERINGPWE 01800STREET REGULATIONS1 after expiration PublicPassed.PUBLIC WORKS - ENGINEERINGPWE 01850TRAFFIC REPORTS / STUDIES3 PublicTraffic count data, etc.PUBLIC WORKS - ENGINEERINGPWE 01860TRAFFIC COUNT MAPPermanent PublicAnnual official map.PUBLIC WORKS - ENGINEERINGPWE 02100WATERSHED DISTRICT RECORDS10 PublicPUBLIC WORKS - ENGINEERINGPWE 02200WEIGHT TICKETS2 PublicPage 61 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPUBLIC WORKS - MAINTENANCE/OPSPWM 00100ARBORCULTUREReview annually PublicIncludes resource files, copies from outside sources.PUBLIC WORKS - MAINTENANCE/OPSPWM 00200ASPHALT MIXING LOG2 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00300BRIDGE/CULVERT INVENTORYPermanent PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00400BRIDGE/CULVERT MAINTENANCE REPORTS10 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00500CLIMATOLOGICAL GRAPHS10 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00600CURB STOP REQUESTS2 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00700DAILY WORK SCHEDULES, CREW SCHEDULES1 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00800DIKE MAINTENANCE RECORDSPermanent PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 00900DRIVEWAY GUTTER PATCHING RECORDS5 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01000EMERGENCY STORM DAMAGE5 PublicIncludes request for pickup and hauling, reports, and documentation.PUBLIC WORKS - MAINTENANCE/OPSPWM 01100ENVIRONMENTAL COMPLAINTS REPORTSPermanent Public/Private/ConfidentialMS 13.44Includes disposition.PUBLIC WORKS - MAINTENANCE/OPSPWM 01200FILL MATERIAL REQUESTS10 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01300FREEZING CONDITIONS EMERGENCY LOG2 PublicPage 62 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPUBLIC WORKS - MAINTENANCE/OPSPWM 01350MAINTENANCE/INSPECTION OF FACILITIES5 PublicIncluding picnic facilities, ball fields, play grounds, trails, bikeways etc. for maintenance purposes.PUBLIC WORKS - MAINTENANCE/OPSPWM 01400MANHOLE CONDITION FIELD REPORTS/SUMMARY SHEETS2 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01500MANHOLE REPAIR REPORT5 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01600MNDOT CORRESPONDENCE6 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01700PROBLEM STREET AREA REPORTS10 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 01750RECONCILIATION REPORTS10 (MN Rules 7150.0450) PublicUnderground fuel tank testing results.PUBLIC WORKS - MAINTENANCE/OPSPWM 01800REFORESTATION PROGRAM5 PublicIncluding schedule, purchasing information, citizens' involvement.PUBLIC WORKS - MAINTENANCE/OPSPWM 02000SIDEWALK REPAIR RECORDS5 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02100SNOW REMOVAL EMERGENCY PLANSUntil superseded PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02200SNOW REMOVAL LOGS5 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02300STREET COMPOSITION REPORTSPermanent PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02400STREET INVENTORY / CONDITION / RESURFACING RECORDSUntil superseded PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02500STREET PATCH REQUESTS2 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02700STORM SEWER LIFT STATIONS PUMP REPORTSLife of equipment plus 2y PublicPage 63 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESPUBLIC WORKS - MAINTENANCE/OPSPWM 02800TREE DISEASE CONTROL5 PublicIncludes inspection reports, removal reports.PUBLIC WORKS - MAINTENANCE/OPSPWM 02900VEHICLE SAFETY INSPECTION REPORTS1 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 02960WATERCRAFT INSPECTIONS3 PublicPUBLIC WORKS - MAINTENANCE/OPSPWM 03000WEED COMPLAINT & REPORTS7 Public/Private/ConfidentialMS 13.44Includes disposition of complaint.Page 64 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESRECORDS MGMTRMG 00100AUTHORITY TO DISPOSE OF RECORDS STATE FORM (PR - 1)Permanent PublicUsed to approve destruction of records not on an approved retention schedule.RECORDS MGMTRMG 00200HISTORICAL DATA/PHOTOGRAPHSPermanent PublicRECORDS MGMTRMG 00300MICROFILM INDEXUntil superseded Public List of documents that have been microfilmed.RECORDS MGMTRMG 00400PROCEDURESUntil superseded PublicWritten procedures & policies relative to records management.RECORDS MGMTRMG 00500RECORDS INVENTORIESUntil superseded PublicList of specific types of records generated by the agencies' staff. Used for generating retention schedules.RECORDS MGMTRMG 00600RECORDS CHECKOUT REQUEST6 months PublicDocuments the access of records retrieved from Records Center or other facility.RECORDS MGMTRMG 00700RECORDS DISPOSITION AUTHORIZATIONPermanent PublicInternal list of records that have been authorized for destruction and are listed on a state approved retention schedule.RECORDS MGMTRMG 00800RECORDS INVENTORY REPORTUntil superseded PublicIndex of records stored by city and the records locations.RECORDS MGMTRMG 00900RECORDS MANAGEMENT MANUALUntil superseded PublicDocuments the policies and procedures of the different programs in records management. May include training materials, retention schedules, micrographic procedures, vital records protection procedures, file standards, and general records guidelines.RECORDS MGMTRMG 01000RECORDS RETENTION SCHEDULESUntil superseded PublicList of specific types of records maintained by an agency and the period of time that each type should be retained.RECORDS MGMTRMG 01100RECORDS TRANSFER/TRANSMITTAL LIST1 or until the records are removed/destroyedPublicDocumentation that tracks and verifies the transfer of records.Page 65 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESUTILITIESUTL 00100ABANDONED MAINS AND SERVICES AS BUILTPermanent PublicIncludes plans of private sewer and water systems.UTILITIESUTL 00200ADJUSTMENT REPORTS3 PublicUTILITIESUTL 00300AFFIDAVIT/CONTRACTORPermanent PublicUTILITIESUTL 00500BACTERIOLOGICAL TEST/ANALYSIS5 PublicUTILITIESUTL 00600BILLINGS (REGISTER)4 PublicUTILITIESUTL 00800CHEMICAL ANALYSIS10 PublicUTILITIESUTL 00850CUSTOMER DATA/MUNICIPAL UTILITIES6 Private if electric;Public if water or sewerMS 13.685UTILITIESUTL 00900DAILY TRANSACTION REPORTS5 PublicUTILITIESUTL 01000DELINQUENT REPORTS2 PublicUTILITIESUTL 01100DISTRIBUTION REPORTS6 PublicElectricUTILITIESUTL 01200EPA REPORTS10 Inactive: Public. Active: varies depending on nature and action of complaint. Private/Non-publicMS 13.39, MS 13.44Complaints, etc.UTILITIESUTL 01300EQUIPMENT REPORTSLife of equipment PublicMaintenance records, etc.Page 66 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESUTILITIESUTL 01400FIRE HYDRANT MAINTENANCE6 PublicUTILITIESUTL 01500FROZEN WATER LINES LISTPermanent PublicComplaints, etc.UTILITIESUTL 01600GOPHER STATE ONE RECORDS1 PublicCity's copy.UTILITIESUTL 01700HEALTH DEPARTMENT REPORTS12 Inactive: Public. Active: varies depending on nature and action of complaint. Private/Non-public.MS 13.39, MS 13.44Complaints, etc.UTILITIESUTL 01800INSPECTIONS-SERVICE NEW MAINSPermanent PublicUTILITIESUTL 01900MAINTENANCE PUMP STATIONS1 PublicUTILITIESUTL 02000METER READING CARDS/SHEETS3 PublicIncluding printouts from electronically read meters.UTILITIESUTL 02100METER RECORDSLife of equipment PublicUTILITIESUTL 02130PEAK DEMAND REPORTS3 PublicUTILITIESUTL 02160OUTAGE REPORTS3 PublicUTILITIESUTL 02200PUMPING REPORTSLife of pump PublicUTILITIESUTL 02400REPORTS AND STUDIES10 PublicComprehensive sewer plan data; includes maps, statistics, capacity, lift stations, future development, projects and layouts.Page 67 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESUTILITIESUTL 02500SERVICE LINE AND ADDRESS CARDSPermanent PublicTies to all sewer and water services.UTILITIESUTL 02600SERVICE REQUESTSAs long as customer is activePublicFor water lines, sewer lines, manhole repairs, curb box, valve box repairs, hydrant repairs and alterations and repair orders.UTILITIESUTL 02630SEWER BACKUP RECORDS15 PublicUTILITIESUTL 02700SEWER CLEANING REPORTS6 PublicUTILITIESUTL 02800SEWER DISCHARGE PERMITS5 after expiration PublicUTILITIESUTL 02830SEWER MAIN BREAK RECORDSPermanent PublicUTILITIESUTL 02850SEWER TELEVISING REPORT20 PublicUTILITIESUTL 02900SHUT OFF LIST2 PublicUTILITIESUTL 03000UTILITY ACCOUNT CHANGE ORDERS2 Private if electric; Public if water or sewer/Non-PublicMS 13.685UTILITIESUTL 03050UTILITY PAYMENT STUB7 days Private if electric; Public if water or sewer/Non-PublicMS 13.685UTILITIESUTL 03070WASTEWATER MANAGEMENT RECORDS10 PublicUTILITIESUTL 03100WATER AND SEWER ANALYSIS10 Public/Private/Non-PublicMS 13.3805, Subd. 4Page 68 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESUTILITIESUTL 03200WATER MAIN BREAK RECORDSPermanent PublicUTILITIESUTL 03300WATER METER REPLACEMENT SHEETSPermanent PublicUTILITIESUTL 03400WELL PERMITS5 after abandonment of wellPublicPage 69 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESVITAL STATISTICSVIT 00100BIRTH RECORDSPermanent Public/Private/ConfidentialMS 144.225, MS 144.218, MS 259.49VITAL STATISTICSVIT 00200DEATH RECORDSPermanent Public/PrivateMS 144.225VITAL STATISTICSVIT 00300HOSPITAL LISTS OF BIRTHS AND DEATHS1 PublicPage 70 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESWASTE MGMTWST 00100CLEAN-UP DAY INFO/PERMITS5 after event PublicAnnual city sponsored events allowing residents to dispose of items such as batteries, carpeting, tires, and major appliances.WASTE MGMTWST 00200COMPOSTING/YARDWASTE REGULATIONSUntil superseded PublicWASTE MGMTWST 00300CURBSIDE RECYCLING PROGRAM6 PublicWASTE MGMTWST 00400DROP OFF SITE/RECYCLING YARD WASTE5 PublicWASTE MGMTWST 00500ENVIRONMENTAL ASSESSMENT WORKSHEET30 Public(EAW): Environmental Impact Statements (EIS), evaluations of development or redevelopment sites, hearing documents, meeting minutes & resolution of findings.WASTE MGMTWST 00600EXCEPTION REPORTS30 PublicDocuments the non-receipt of the Uniform Hazardous Waste Manifest. Can be a copy of the manifest with a notation stating that the return copy was not received. The note should explain the efforts taken to locate the hazardous substance and the results of actions.WASTE MGMTWST 00700HOUSEHOLD HAZARDOUS WASTE COLLECTION CENTER30 PublicAccepts paints, corrosives, flammables, toxics, used motor oil, car/truck batteries.WASTE MGMTWST 00800IDENTIFICATION NUMBERSUntil superseded PublicVarious identification numbers assigned by institutions (i.e. Environmental Protection Agency Federal Regulators, State or County).WASTE MGMTWST 00900LANDFILL/GARBAGE DUMP SITES30 PublicLocation of any fill, records of materials deposited, cover materials used, reports of leachate and methane leakage and treatment, source of fill materials, (household, commercial) source of cover materials, inspection reports.WASTE MGMTWST 01100NOTICES OF COMMERCIAL HAZARDOUS SUBSTANCE30 PublicTypes of materials, chemicals, etc. stored and used by commercial and industrial users within municipality.Page 71 of 72Revised: March 2021
SECTIONCODETITLE & DESCRIPTIONRETENTION PERIODCLASSIFICATIONSTATUTEGENERAL RECORDS RETENTION SCHEDULE FOR MINNESOTA CITIESWASTE MGMTWST 01200NOTICE OF SPILL(S)30 PublicMinnesota Pollution Control Agency reports on locations of spills, materials spilled, clean-up efforts employed, etc.WASTE MGMTWST 01300OPEN BURNING PERMITS30 PublicState and City permits for hazardous and solid waste burning.WASTE MGMTWST 01400RECLAMATION AGREEMENTS30 after termination or expiration (29 CFR 1910.20)PublicAgreement with company to transfer, dispose of or treat the substance.WASTE MGMTWST 01500RECYCLING BINS & ACCESSORIES PRICE SHEET3 PublicResale to residents.WASTE MGMTWST 01600RECYCLING BROCHURESUntil superseded PublicWASTE MGMTWST 01700REPORTS HAZARDOUS WASTE30 from date report was due (MN Rule 7045.0294)sPublicAll disclosure forms & annual reports.WASTE MGMTWST 01750SAFETY DATA SHEETS30 after discontinuation of usePublicChemical record inventory.WASTE MGMTWST 01800SLUDGE DISPOSAL5 PublicWASTE MGMTWST 01900TEST RESULTS30 from date sent to off-site facility (MN Rules 7045.0294)PublicResults of substance analysis or other determinations used to evaluate the substance.WASTE MGMTWST 02000TRANSPORT INFORMATION30 (40 CFR 263.20) PublicDocumentation concerning the company that transports the hazardous substances. Should include the name and EPA number of the company.WASTE MGMTWST 02100UNIFORM HAZARDOUS WASTE MANIFESTS30 from date of acceptance by transporter (40 CFR 263.20)PublicState required document for the identification of transported hazardous substances.Page 72 of 72Revised: March 2021