11/15/2022 - City Council RegularMINUTES OF A REGULAR MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
November 15, 2022
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Fields, Hansen, and Supina. Councilmember Bakken was absent.
A regular Eagan City Council meeting was held on Tuesday, November 15, 2022, at 6:30 p.m. Present
were Mayor Maguire, Councilmembers Fields, Hansen, and Supina. Councilmember Bakken was absent.
Also present: City Administrator Miller, City Attorney Bauer, Community Development Director
Hutmacher, Finance Director Feldman, and Public Works Director Matthys.
I. ADOPT AGENDA
Councilmember Fields moved, Councilmember Supina seconded a motion to adopt the agenda as
presented. Aye: 4, Nay: 0. Motion carried.
II. RECOGNITIONS AND PRESENTATIONS
There were no recognitions or presentations.
III. CONSENT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to approve the Consent
agenda as presented. Aye: 4, Nay: 0. Motion carried.
A. It was recommended to approve the minutes of the November 1, 2022 Regular City Council
meeting and the November 7, 2022 Special City Council meeting.
B. Personnel Items:
1. It was recommended to approve the hiring of Ryan Elvrum, GIS Technician.
2. It was recommended to accept the resignation/retirement of Michelle Lutovsky,
Engineering Aide and authorize replacement.
3. It was recommended to accept the resignation of Kurt Bratulich, Police Officer and
authorize replacement.
4. It was recommended to accept the resignation of Dan Bonin, Fire Captain and authorize
replacement.
5. It was recommended to authorize the internal transfer of Magdy Ramzy from full-time
Custodian to part-time Custodian and authorize replacement.
6. It was recommended to approve the hiring for the position of Forestry Maintenance
Worker, to be named at a future City Council meeting
7. It was recommended to approve a resolution withdrawing the City’s participation in the
Retirement Enhancement and Benefit Alternatives Program (REBA)
C. It was recommended to ratify the check registers dated October 28 and November 4, 2022.
D. It was recommended to approve the following ordinary and customary contracts:
1. Vendor Service Agreement with Hy-Vee Inc for Eagan’s Indoor Market
2. Vendor Service Agreement with Vinnie Rose for Annual Holiday Tree Lighting event on
December 6
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November 15, 2022
Page 2
3. Vendor Service Agreement with Eagan Men’s Chorus for Annual Holiday Tree Lighting
event on 12/6
4. Consultant Work Order for Public Art installation at Norse Park
E. It was recommended to approve a resolution to accept the following donation:
1. $1,000 from Walmart for Shop with a Cop program
F. It was recommended to approve the final Payment to MP Nexlevel, LLC for fiber extension
to Well 8 Project, and accept the improvements for perpetual City maintenance subject to
warranty provisions.
G. It was recommended to cancel the December 13, 2022 Special City Council Meeting.
H. It was recommended to receive the bids for Contract 22-11 (Schwanz Lake – Storm Sewer
Lift Station Rehabilitation), award a contract to S.M. Hentges & Sons, Inc. for the total bid in
the amount of $687,251.00 and authorize the Mayor and City Clerk to execute all related
documents.
I. It was recommended to approve the final payment for Contract 21-09 (2021 Sanitary Sewer
Lining) in the amount of $40,043.12 to Hydro-Klean, LLC, and accept the improvements for
perpetual City maintenance subject to warranty provisions.
J. It was recommended to schedule a public hearing for December 6, 2022 to consider fees
and charges for 2023 as presented in the City of Eagan Fee Schedule.
K. It was recommended to approve the Vacation of Public Easements on Lot 1, Block 1, Kwik
Trip Addition and Lot 1, Block 1, Starks Addition. It was also recommended to approve a
Final Plat (Kwik Trip 662) to create one lot upon approximately five acres located at 3125
and 3145 Dodd Road. It was also recommended to approve a Final Planned Development to
allow a truck stop with motor fuel sales, car wash, outdoor display and pylon sign, upon
approximately 5 acres located at 3125 and 3145 Dodd Road.
L. It was recommended to approve an extension of approximately three years of the Final
Planned Development approval allowing nine additional town homes units to be
constructed upon property located south of Yankee Doodle Road and west of Ivy Lane,
legally described as Lots 1 and 2, Block 2 and Lots 1-8, Block 1, Wescott Hills Fourth
Addition.
M. It was recommended to approve a Final Subdivision (Eagan MOB) creating one lot, two
outlots, and platted right-of-way, upon approximately 12.08 acres located at the northeast
corner of Trunk Highway 54 and Lone Oak Road. It was also recommended to approve a
Final Planned Development for development of a 35,000 square foot medical office building
upon property located at the northeast corner of Trunk Highway 55 and Lone Oak Road.
N. It was recommended to adopt a resolution authorizing an interfund loan for advance of
certain costs in connection with Northwest Central Commons Small Area Plan for the
delta/Unisys/Argosy sites.
O. Item pulled from agenda.
P. It was recommended to adopt a resolution for the approval of a 10-year commitment for
the LOGIS Enterprise Resource Planning (ERP) and Utility billing software applications.
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November 15, 2022
Page 3
IV. PUBLIC HEARINGS
VARIANCE – 3619 Springwood Court (James Barton Design Build Inc.)
Administrator Miller introduced the item and invited City Planner Schultz to present additional
information. City Planner Schultz presented a staff report and location map regarding the proposed
variance. Schultz noted the applicant is proposing to construct a 264 square foot screen porch, utilizing
half of the existing deck space which would cause the property to exceed the maximum building
coverage of 20 percent by 1.8 percent.
The applicant was present for questions.
The Mayor called for members of the public wishing to comment on the item. Hearing none, he
returned the conversation to Council for additional discussion and action.
Councilmember Supina moved, Councilmember Hansen seconded a motion to approve a Variance of
227 square feet (1.8 percent overage) to the maximum 20 percent building coverage standard to allow
the addition of a screen porch to the single-family home at 3619 Springwood Court, subject to the
conditions listed in the staff report. Aye: 4, Nay: 0. Motion carried.
V. OLD BUSINESS
There were no items for Old Business.
VI. NEW BUSINESS
Administrator Miller introduced the item and invited City Clerk VanHoose to summarize the election.
City Clerk VanHoose reviewed the abstract of the Election results. The results indicated that Mayor
Maguire, Councilmember Bakken, and Councilmember Hansen would retain their seats on the City
Council. City Clerk VanHoose stated the voter turnout was approximately 72 percent, which is
comparable to other cities in Dakota County.
Councilmember Fields, Councilmember Supina seconded a motion to certify the results of the November
8, 2022, Mayor and City Council Election. Aye: 4, Nay: 0. Motion carried.
VII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
VIII. ECONOMIC DEVELOPMENT AUTHORITY
A. CALL TO ORDER
Mayor Maguire called the EDA meeting to order at 6:18pm.
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November 15, 2022
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B. ADOPT AGENDA
Councilmember Hansen moved, Councilmember Supina seconded a motion to adopt the EDA agenda.
Aye: 4, Nay: 0. Motion carried.
B. CONSENT AGENDA
1. APPROVE EDA Minutes – 03-01-2022
2. APPROVE a Resolution Authorizing Interfund Loan for Advance of Certain Costs in Connection
with Northwest Central Commons Small Area Plan
Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the EDA Consent
Agenda as presented. Aye: 4, Nay: 0. Motion carried.
D. OLD BUSINESS
There were no EDA Items for Old Business.
E. NEW BUSINESS
There were no EDA Items for New Business.
F. OTHER BUSINESS
There were no EDA Items for Other Business.
G. ADJOURN
Councilmember Fields moved, Councilmember Hansen seconded a motion to adjourn the EDA. Motion
carried.
IX. ADMINISTRATIVE AGENDA
There were no items for the Administrative Agenda.
X. VISITORS TO BE HEARD
There were no visitors to be heard.
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November 15, 2022
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XI.ADJOURNMENT
Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn. Aye: 4, Nay: 0.
Motion carried. The meeting was adjourned at 6:20 p.m.
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Date
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Mayor
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City Clerk
December 6, 2022