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01/17/2023 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 17, 2023 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. A regular Eagan City Council meeting was held on Tuesday, January 3, 2023, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen, and Supina. Also present: City Administrator Miller, City Attorney Bauer, Chief of Police New, Public Works Director Matthys, Community Development Director Hutmacher, Finance Director Feldman, Assistant Finance Director Foiles, and City Planner Schultz. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS RECOGNIZE Detective Kurt Bratulich for his Twenty-five Years of Service to the Citizens of Eagan Chief of Police New addressed the Council and shared remarks to recognize Detective Bratulich’s contributions throughout his twenty-five years in Eagan. Detective Bratulich thanked the Mayor and Councilmembers for their support of the department and shared positive remarks about his experience working for the City. IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent agenda as presented. Aye: 5, Nay: 0. Motion carried. A. It was recommended to approve the minutes of the January 3, 2023 Regular City Council Meeting. B. Personnel Items: 1. It was recommended to approve the hiring of Eduardo Dominguez-Silva, Police Officer. 2. It was recommended to approve the promotion of Joshua Hoadley from CSO to Police Officer and authorize replacement. 3. It was recommended to approve the hiring of two Police Officers, to be named. 4. It was recommended to approve the hiring of a full-time Guest Services Specialist, to be named. 5. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Helen (Ellie) Kodalen BA 1 – Skate School C. It was recommended to ratify the check registers dated January 6, 2023. City Council Meeting Minutes January 17, 2023 Page 2 D. It was recommended to approve the following ordinary and customary contracts: 1. Sponsorship agreements with the following: • Genisys Credit Union • City County Credit Union • Metropolitan Pediatric Dental Associates • Dr. Jennifer Eisenhuth Orthodontics • The Urgency Room 2. Stormwater Management System Maintenance Agreement between Metropolitan Council and the City of Eagan for property located at 3565 Kennebec Drive 3. Second Amendment to Caterer Agreement between City of Eagan and Baba’s Mediterranean Cruise Café for services to clients booked at ECC 4. Second Amendment to Caterer Agreement between City of Eagan and Mr. Pig Stuff LLC for services to clients booked at ECC 5. Second Amendment to Caterer Agreement between City of Eagan and Mintahoe Catering & Events for services to clients booked at ECC 6. Vendor Service Agreement with LuLu Event Rentals for services at the Farm to Table Dinner on August 25, 2023 E. ITEM PULLED FROM AGENDA F. It was recommended to receive the Draft Feasibility Report for Project 1490 (Duckwood Drive and Lexington Place - Street Improvements) and schedule a public hearing to be held on February 21, 2023. G. It was recommended to receive the Draft Feasibility Report for Project 1493 (Cedar Cliff 1st - 3rd Addition - Street Improvements) and schedule a public hearing to be held on February 21, 2023. H. It was recommended to receive the Draft Feasibility Report for Project 1494 (Drexel Heights - Street Improvements) and schedule a public hearing to be held on February 21, 2023. I. It was recommended to receive the Draft Feasibility Report for Project 1496 (Murphy Farm - Street Improvements) and schedule a public hearing to be held on February 21, 2023. J. It was recommended to receive the Draft Feasibility Report for Project 1498 (Pilot Knob Heights - Street Improvements) and schedule a public hearing to be held on February 21, 2023. K. It was recommended to receive the Draft Feasibility Report for Project 1499 (Rustic Hills/ Post/ Oster and Kennerick 2nd - Street Improvements) and schedule a public hearing to be held on February 21, 2023. L. It was recommended to receive the Draft Feasibility Report for Project 1502 (Woodgate 1st - Street Improvements) and schedule a public hearing to be held on February 21, 2023. M. It was recommended to approve Change Order No. 4 for Contract 22-03 (Rahn Park Phase II Improvements) and authorize Mayor and City Clerk to execute all related documents. N. It was recommended to approve a Final Subdivision (Silver Bell Second Addition) to create two lots upon approximately 0.95 acres located at 2107 Silver Bell Road. O. It was recommended to approve a Final Planned Development allowing a 12,605 square foot child daycare/ preschool upon 1.7 acres located at 1552 Quarry Road, legally described as Lot 2, Block 1, Quarry Road 2nd Addition. P. It was recommended to approve a Final Planned Development allowing a 12,605 square foot child daycare/ preschool upon 1.7 acres located at 1552 Quarry Road, legally described as Lot 2, Block 1, Quarry Road 2nd Addition. City Council Meeting Minutes January 17, 2023 Page 3 Q. It was recommended to Approve the 2022 Community Waste Abatement Grant Agreement between Dakota Valley Recycling and Dakota County. R. It was recommended to schedule a public hearing for January 7, 2023 to consider Franchise Fee Ordinance. S. It was recommended to approve a manager change of the Off-Sale 3.2 Percent Liquor License issued to WalMart, Inc. doing business as Wal-Mart Store 1786. V. 2023 CALENDAR YEAR ORGANIZATIONAL BUSINESS ACTING MAYOR City Administrator Miller clarified that the proposed action is to appoint Councilmember Hansen as acting Mayor in 2023, noting that an error had been made in determining which Councilmember was next in the rotation. Councilmember Bakken moved, Councilmember Fields seconded a motion to appoint Councilmember Hansen as acting mayor in 2023. Aye: 5, Nay: 0. Motion carried. OFFICIAL LEGAL NEWSPAPER City Administrator Miller explained the City’s obligation to designate a legal newspaper, and stated proposals were received from the St. Paul Pioneer Press and the Burnsville/Eagan SunThisWeek. Staff’s recommendation is to continue designation of the St. Paul Pioneer Press. Councilmember Fields moved, Councilmember Bakken seconded a motion to designate the St. Paul Pioneer Press as the City of Eagan’s official legal newspaper. Aye: 5, Nay: 0. Motion carried. CITY DEPOSITORIES City Administrator Miller stated the City currently utilizes Old National Bank for its demand deposit (checking) accounts and US Bank Trust for settling investment purchases and maturities. Staff’s recommendation is to designate Old National Bank and US Bank as the City’s depositories. Councilmember Fields, Councilmember Hansen seconded a motion to designate Old National Bank and US Bank Trust as the City’s depositories. Aye: 5, Nay: 0. Motion carried. CITY COUNCIL MEETING DATES City Administrator Miller stated the Council meeting schedule would remain consistent, with regular meetings held on the first and third Tuesday of each month, and special meetings held on the second Tuesday of each month. A couple exceptions include Tuesday, July 11 when the Council will hold the first regular meeting of July in lieu of the special meeting that month. The first meeting in August falls on National Night Out, so staff recommend holding the meeting on Wednesday, August 2. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve the Proposed Regular & Special City Council Meeting Dates for January 2023-January 2024. Aye: 5, Nay: 0. Motion carried. City Council Meeting Minutes January 17, 2023 Page 4 CITY COUNCIL MEETING PROCEDURES City Administrator Miller stated it has been the Council’s practice to adopt Robert’s Rules of Order to govern all business conducted at regular meetings, as well as to require that two members of the City Council are needed to place an unscheduled item on an agenda. Councilmember Fields moved, Councilmember Hansen seconded a motion to acknowledge Robert’s Rules of Order as the means to conduct official business at all regular City Council meetings and approve the guidelines for public participation in City Council meetings, and to formally ratify the practice that at least two members of the City Council must make the request of the City Administrator to place an item on an upcoming City Council agenda. Aye: 5, Nay: 0. Motion carried. COUNCIL STANDING COMMITTEE AND REPRESENTATIVE APPOINTMENTS Councilmember Fields moved, Councilmember Bakken seconded a motion to approve Council Standing Committee, Advisory Commission, and Intergovernmental Committee appointments, and other committee representation for 2023. Aye: 5, Nay: 0. Motion carried. VI. OLD BUSINESS There were no items for Old Business. VII. NEW BUSINESS There were no items for New Business. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. IX. ECONOMIC DEVELOPMENT AUTHORITY A meeting of the EDA was called to order for the purpose of discussing organizational business items for the year. X. ADMINISTRATIVE AGENDA There were no items for the Administrative Agenda. City Council Meeting Minutes January 17, 2023 Page 5 XI.VISITORS TO BE HEARD There were no visitors to be heard. XII.ADJOURNMENT Councilmember Hansen moved, Councilmember Fields seconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 6:55 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk February 7, 2023