Loading...
02/21/2023 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 21, 2023 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen, and Supina. Councilmember Fields was absent. A regular Eagan City Council meeting was held on Tuesday, February 21, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Hansen, and Supina. Councilmember Fields was absent. Also present: City Administrator Miller, Assistant City Administrator Alig, City Attorney Bauer, City Engineer Gorder, Community Development Director Hutmacher, Finance Director Feldman, and City Planner Schultz. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to adopt the agenda as presented. Aye: 4, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS There were no recognitions or presentations. IV. CONSENT AGENDA Councilmember Supina requested that Consent Item I be pulled for separate action. Mayor Maguire acknowledged a donation that was to be received by the City. The donation was a commissioned sculpture given to the City by Eagan residents, Tom and Sue Giguere, to be installed at Bridle Ridge Park. The Mayor thanked the Gigueres for their generosity. Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the balance of the Consent agenda, excluding Item I. Aye: 4, Nay: 0. Motion carried. A. It was recommended to approve the minutes of the February 7, 2023 Regular City Council Meeting. B. Personnel Items: 1. It was recommended to approve the reorganization of the Community Development Department. The reorganization includes the addition of a rental licensing division with the following positions: Community Development Manager, Senior Property Maintenance Inspector, Property Maintenance Inspector, and Clerical Technician. It was also recommended to authorize the posting for the Senior Property Maintenance Inspector position. 2. It was recommended to approve the hiring of a Mariah Ruiz as Clerical Technician in the Engineering Division. 3. It was recommended to approve the promotion of Justin Carlyon from seasonal Landscape Crew Laborer to full-time Park Maintenance Worker. City Council Meeting Minutes February 21, 2023 Page 2 4. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Jessica Brooks Preschool Teacher’s Assistant C. It was recommended to ratify the check registers dated February 3 and 10 as presented. D. It was recommended to approve the following ordinary and customary contracts: 1. Vendor Service Agreements with the following: • Blurberrybuzz Body Art LLC for services at Big Rig Rally 2023 • Joey Stephens for entertainment at the Volunteer Appreciation Dinner 2. Agreements with the following for entertainment at Market Fest: • Andy Spofford • Bluedog • Comes a Time • Craig and Clark Band • Fred the Bear • Good Morning Bedlam • Grupo Mio • Moe Stephens • Lee Engele • Matt Jennings Electric Trio • Matt Yetter • Moonlight Serenaders Big Band • Rockin Hollywoods • The 22nd Row • The Stand Ups • TopShelf • Zoe Says Go 3. Independent Contractor Agreement with DASH Sports, LLC for summer camps at the ECC 4. Contract with Secura Insurance Companies to recover costs incurred by damage to City’s water line service by ASAP Underground 5. Certification of substantial completion for Rahn Park E. It was recommended to approve a resolution to accept the following donations: • $13,000 from Eagan Citizens' Crime Prevention Association for the purchase of a new K-9 for the Police department • Commissioned sculpture (Artist: Dale Lewis, Hastings, MN; Rebar & Stainless Steel; Value: $10,000) donated by Mr. Tom Giguere to be installed at Bridle Ridge Park • $24,565 from Eagan Hockey to support the main rink curve acrylic safety corners retro-fit F. It was recommended to approve the Airport Relations Commission’s 2023 Work Plan. G. It was recommended to approve the 4th Quarter 2022 Financial Report as presented. H. It was recommended to approve the plans and specifications for Contract 23-04 (Central Maintenance Facility – Fuel System Upgrade) and authorize the advertisement for a bid opening to be held at 2:00 p.m., on Wednesday, March 15, 2023, via an electronic bid site. I. Item pulled for separate action. J. It was recommended to approve the final payment for Contract 22-01 (2022 Street Revitalization) in the amount of $286,890.76 to OMG Midwest, Inc. dba Minnesota Paving & City Council Meeting Minutes February 21, 2023 Page 3 Materials and accept the improvements for perpetual City maintenance subject to warranty provisions. K. It was recommended to approve the final payment for Contract 22-08 (2022 Well Rehabilitation Improvements) in the amount of $97,277.63 to E.H. Renner ($53,725.13) and Keys Well Drilling ($43,552.50) and accept the improvements for perpetual City maintenance subject to warranty provisions. L. It was recommended to acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Private Projects 13-K (Dakota Path), 14- C (Dakota Path 2nd Addition), 14-F (Dakota Path 3rd Addition), 16-C (Dakota Path 5th Addition), and 16-K (Dakota Path 6th Addition). M. It was recommended to approve a Final Subdivision (Woods of Witham Lane) to create two single-family lots upon approximately 3.2 acres located at 4070 Dodd Road. N. It was recommended to approve a temporary on-sale liquor license and waive the license fee for Trinity School at River Ridge on April 1, 2023, at 601 River Ridge Parkway. O. It was recommended to approve artwork selected for Public Art installations across the city as recommended by the Advisory Parks and Recreation Commission. P. It was recommended to approve the agreement to begin working with 110% to perform a Recreation Services and Financial Sustainability Study at the Eagan Community Center. City Engineer Gorder explained Item I would be to approve the updated City crosswalk policy, which had not been updated since 1996. The policy updates follow a Dakota County study on crosswalk safety. Councilmember Supina stated he would like to hear a more thorough presentation on the updates at a future workshop and would prefer to delay action on the item. Mayor Maguire stated the topic seemed to be a technical one that did not require Council discussion. Councilmember Bakken stated the Council could request that discussion on the policy take place more regularly moving forward while still acting to approve the policy tonight. Councilmember Hansen stated he would like to see more discussion on the policy, specifically what changes have been made in the updated version. City Administrator Miller stated the item could be added to the Public Works Night agenda at the May City Council workshop. Councilmember Bakken stated he was not opposed to additional conversation on the topic, but for the purposes of the policy in front of the Council, he supported acting on it. Councilmember Bakken moved, the Mayor seconded a motion to approve the updated Crosswalk Policy. Aye: 2, Nay: 2. Councilmember Supina and Councilmember Hansen voted against approval. Motion failed. City Administrator Miller stated that staff would present the item at the Council workshop in May and then add the item to the Consent agenda at the following meeting for action. City Council Meeting Minutes February 21, 2023 Page 4 V. PUBLIC HEARINGS APPROVE STREET IMPROVEMENT PROJECTS Mayor Maguire stated that staff would present the street improvement projects together and the public would then have an opportunity to comment on any of the specific projects. City Engineer Gorder indicated that eight projects were on the agenda for public hearing at the meeting tonight, seven of which were eligible for assessment. Gorder reviewed each of the projects and provided location maps. Councilmember Hansen asked whether project 1495- Lexington Ridge should be included for approval even if assessments would not be collected as it was on City property. City Attorney Bauer stated the Council would need to approve the public expenditure for the project and the bid when it is received. Mayor Maguire opened the public hearing and invited members of the public to address the council with comments or questions. Doug Willets, Blue Jay Court, was present and addressed the Council. The resident expressed concern that the City requires residents to pay upfront or else defer the cost to their property tax roll, subject to interest, yet the interest rate is unknown. The mayor called for additional public comment. Hearing none, the Mayor returned the conversation to Council. City Engineer Gorder summarized the City’s assessment policy and financing options. Finance Director Feldman addressed the Council and provided an explanation for the city’s method of setting interest rates, which is done after the City obtains bonds and staff know what the costs are. Councilmember Supina moved, Councilmember Bakken seconded a motion to close the public hearing and approve Project 1490 (Duckwood Drive and Lexington Place - Street Improvements), Project 1493 (Cedar Cliff 1st-3rd - Street Improvements), Project 1494 (Drexel Heights - Street Improvements), Project 1496 (Murphy Farm - Street Improvements), Project 1498 (Pilot Knob Heights – Street Improvements), Project 1499 (Rustic Hills/ Post/ Oster and Kennerick 2nd – Street Improvements) and Project 1502 (Woodgate 1st - Street Improvements) as presented and authorize the preparation of detailed plans and specifications. Aye: 4, Nay: 0. Motion carried. ELECTRIC FRANCHISE FEE ORDINANCE City Administrator Miller stated the City of Eagan has electric franchise ordinances with Xcel Energy and Dakota Electric. The implementation of a franchise fee would create revenue the City would use to fund sustainability initiatives. Franchisees would begin collecting the fee from account holders in June 2023. Mayor Maguire opened the public hearing and called for members of the public wishing to comment on the ordinance. Hearing none, he returned the conversation to Council for additional discussion and action. City Council Meeting Minutes February 21, 2023 Page 5 Councilmember Hansen moved, Councilmember Supina seconded a motion to close the public hearing and approve Electric Franchise Fee Ordinance and Summary Ordinance with Xcel Energy (Northern States Power) and Dakota Electric Association (DEA). Aye: 4, Nay: 0. Motion carried. GAS FRANCHISE FEE ORDINANCE City Administrator Miller stated the item is identical to the previous item, noting that the gas franchise fee ordinance would apply to the city’s gas utility providers- Xcel, CenterPoint, and MERC. Councilmember Bakken moved, Councilmember Supina seconded a motion to close the public hearing and approve Gas Franchise Fee Ordinance and Summary Ordinance with Xcel Energy (Northern States Power), CenterPoint Energy, and Minnesota Energy Resources Corporation (MERC). Aye: 4, Nay: 0. Motion carried. VI. OLD BUSINESS There were no items for Old Business. VII. NEW BUSINESS There were no items for New Business. VIII. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE There was no legislative/intergovernmental affairs update. IX. ECONOMIC DEVELOPMENT AUTHORITY There were no items for the EDA. X. ADMINISTRATIVE AGENDA There were no items for the Administrative Agenda. XI. VISITORS TO BE HEARD There were no visitors to be heard. City Council Meeting Minutes February 21, 2023 Page 6 XII.ADJOURNMENT Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn. Aye: 4, Nay: 0. Motion carried. The meeting was adjourned at 7:18 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk March 7, 2023