03/21/2016 - Advisory Parks & Recreation Commission'r
city of Ewa Approved April 18, 2016
MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS & RECREATION COMMISSION
Monday, March 21, 2016
MINUTES OF MEETING OF MARCH 21, 2016
A regular meeting of the Advisory Parks & Recreation Commission (APrC) was called to order at 7:00
p.m. on Monday, March 21, 2016. Commission Members present included Member Dorothy Peterson,
Member Andrea Todd -Harlin, Member Nathan Neuman, Member David Wietecki, Member Jerry Farlee
and Member Dave Morris. Member Michael Palmer was not present. Staff members present Assistant
Director of Parks & Recreation Jared Flewellen, Park & Recreation Program Manager Paula Nowariak,
Recreation Supervisor Julie Andersen, Campus Facility Manager Mark Vaughan, Eagan Community
Center Manager and Administrative Supervisor Amy Grannes.
APPROVAL OF AGENDA
Member Palmer asked Assistant Director Flewellen if there were any changes to the agenda. Assistant
Director Flewellen stated there were no changes. Member Farlee moved, Member Neuman seconded,
with all members present voting to adopt the agenda as presented. Aye: 6 Nay: 0
APPROVAL OF MEETING MINUTES
Member Todd -Harlin moved, Member Peterson seconded, with all present members voting in favor to
approve the minutes of the January 14, 2016 regular meeting, as presented. Aye: 6 Nay: 0
Member Neuman moved, Member Morris seconded, with all present members voting in favor to
approve the minutes of the February 22, 2016 workshop, as presented. Aye: 6 Nay: 0
VISITORS TO BE HEARD
There were no visitors to be heard on items that were not on the agenda.
DIRECTORS UPDATE
Assistant Director Flewellen gave a brief overview of the monthly Parks & Recreation Department
Happenings. Spring registration started on March 1st. The Park & Recreation started using new
registration software called RecTrac on February 1st. There is new turf at the Civic Arena which was put
in place just in time for the 13th annual Home & Leisure show. The wedding expo was on Sunday
March 20t" and had great turn out.
Advisory Parks & Recreation Cornrnission
March 21, 2016
Page 2
CONSENT AGENDA
There are no consent agenda items to be discussed at this time.
DEVELOPMENT PROPOSAL
SummerBrooke Development
Assistant Parks & Recreation Director Jared Flewellen gave a brief over of the SummerBrooke project.
DR Horton, Inc. is proposing a Preliminary Subdivision to create 33 single-family lots upon
approximately 15 acres located at 775 and 785 Diffley Road. After discussion with the Commission,
Member Neuman moved, Member Morris seconded with all member present voting in favor of the
Alternate 1 and Alternates 3 thru 13 to be considered for recommendation to the to the City Council:
Aye: 6 Nay: 0
Commission Member Neuman moved, and Member Morris seconded with all member present voting
against Alternate 2 proposed 6' sidewalk. This sidewalk section did not meet the 8' requirement as
indicated in the trail dedication policy and should not be considered toward the trail dedication fees:
Aye: 6 Nay: 0
OLD BUSINESS
Parks Master Plan
Assistant Parks & Recreation Director Jared Flewellen gave a brief over of the final Parks Master Plan.
After brief discussion with the Commission, Member Todd -Harlin moved, Member Morris seconded
with five Commission Members voting in favor of the Alternate 1 for recommendation to the City
Council: Aye: 5 Nay: 1 (Member Peterson)
Forecast Public Art Contract
Recreation Supervisor Julie Andersen gave a brief over of the Forecast Public Art contract. After brief
discussion with the Commission, Member Todd -Harlin moved, Member Farlee seconded, with all
members present voting in favor of the Alternate 1 for recommendation to the City Council:
Aye: 6 Nay: 0
NEW BUSINESS
There are no new business items to be discussed at this time.
OTHER BUSINESS AND REPORTS
Civic Arena & Cascade Bay 2015 Facility Report
Advisory Parks & Recreation Commission
March 21, 2016
Page 3
Campus Facility Manager Mark Vaughan gave a presentation on the 2015 facility reports for the Civic
Arena and Cascade Bay. After brief discussion with the Commission the presentation concluded.
Community Center 2015 Facility Report
Eagan Community Center Manager Marshall Grange gave a presentation on the 2015 facility report for
the Eagan Community Center. After brief discussion with the Commission the presentation concluded.
Recreation Division 2015 Facility Report
Recreation Supervisor Paula Nowariak gave a presentation on the 2015 recreation programs. After
brief discussion with the Commission the presentation concluded.
COMMUNICATIONS
There were no communication items to be discussed at this time.
ROUND TABLE
All Commission Members thank the Parks & Recreation staff for all their hard work. After further brief
comments the roundtable concluded.
ADJOURNMENT
With no further business to discuss, Member Morris moved, Member Todd -Harlin seconded with all
members present voting to adjourn the meeting. The meeting was adjourned at 8:54 p.m.
Secretary
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