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02/14/2023 - City Council Special SPECIAL CITY COUNCIL MEETING TUESDAY FEBRUARY 14, 2023 5:30 P.M. EAGAN ROOM – EAGAN MUNICIPAL CENTER AGENDA I. ROLL CALL AND ADOPTION OF THE AGENDA II. VISITORS TO BE HEARD III. MINNESOTA VALLEY TRANSIT AUTHORITY (MVTA) UPDATE IV. NORTHWEST CENTRAL COMMONS SMALL AREA PLAN V. OPIOID PREVENTION BUDGET VI. OTHER BUSINESS VII. ADJOURNMENT Agenda Information Memo February 14 2023, Eagan Special City Council Meeting III.Minnesota Valley Transit Authority (MVTA) Update Action To Be Considered: No action is required. Chief Executive Officer Luther Wynder will attend the Council workshop to provide an update on the MVTA. Facts: ➢Luther Wynder (Wine-der), Chief Executive Officer of the MVTA will be in attendance to provide an update on the organization. ➢Mr. Wynder will be joined by Richard Crawford, MVTA Public Information Manager. Attachments: ➢III-1 MVTA Presentation Slides Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 MVTA Update Eagan City Council Workshop February 14th, 2023 Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Labor Impacts and Recruitment •National labor shortage impacts: •MVTA fared better that many counterparts (15% bus operator shortage; trend is 25%+) •Vehicle maintenance technician shortage 20% (on par with trend) •Frontline Staff (Operators & Technicians): Sufficient bus operator/maintenance technician complement critical as we continue to build back service/ridership. •Operating buses beyond useful life = more labor hours •FTA spare ratio requirement = more vehicles in service = more labor hours •Initiatives & Activities to address Frontline Shortages. Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 2022 Service Review •Ridership topped one million rides for first time since 2019 •Service changes focused on: •Gradual return to pre-Covid levels (express routes) •Investment in new local opportunities (weekend service) •Special events (new and existing) •MVTA Connect expansion Ridership Highlights +61% Total Ridership +117% Downtown Express +137% MVTA Connect +16% Local +140% Special Event Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 –Majority of riders are: •Women •Earn less than $50,000 per year. •1 in 5 earn less than $15,000 per year. –67.5% of rides are to or from work. –Cost of Connect Ride: $3 •Average cost of Uber ride: $25.37 Connect Rider Demographics Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 2023 Service Plans •Year -End Ridership Goal: 1.5 million •50% growth over 2022 •Service changes focused on: •Performance reviews of existing services under a “new normal” lens •Continued investment in special event services (Renaissance Festival, State Fair, etc.) •Airport service implementation •Network redesign Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Fall Park-and-Ride Survey •Annual count of cars at all park-and-rides in the region •MVTA facilities accounted for 24% of all users •Burnsville Transit and Apple Valley Transit Stations ranked #2 and #3 out of 72 locations Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Eagan Transit Station Phase 1 •Mill and overlay •Ramp repairs included: •Reattach concrete block piers •Concrete repairs to slabs, curbs, post-tensioned beams, bollards, and façade •Replace expansion joint material •Replace grout pad •Reapply traffic bearing waterproofing membrane •Apply penetrating sealer Unfunded Needs –to be completed Phase II (2023) Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Viking Lakes Ice Maze •Service model can be applied to all events taking place at Viking Lakes •Service added to existing Route 436, which already provided connections between 46th St LRT Station and Viking Lakes •Added 2 late night trips on weekdays to accommodate the last hour of Ice Maze •Added new weekend service to match event hours •46th Street LRT Station connects to METRO Blue Line, METRO A Line, and many other Metro Transit routes Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 2023 Customer Experience Improvements •Replacement of aging Real-time Signage •Fixed -Route Ticketing via MVTA Mobile App •Ticket Vending Machines •Emergency Phones •HelloMVTA! Customer Service Platform Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Transform 2028 Projects Status •Burnsville Bus Garage Modernization •Phase I construction to be completed Q1/Q2 of 2023 •Phase II construction to begin late Q3 2023 –significate water damage to building has required MVTA to reprioritize project tasks •Unfunded Needs –requesting Metropolitan Council to fund the local match •The Systemwide Study to conclude by March 1, 2023; MVTA’s first initiative will be to transition from flag to fixed stops •Eagan Transit Station Phase 2 •Focus on state of good repair improvements •Replacing ramp sprinkler system, lobby/busway ceiling, and the ramp door and windows. •County Road 42 BRT •Kimley Horn hosted a PMT meeting on 1/24; agenda to review existing conditions, summary of engagement, and review of alternatives •Engagement process is occurring now; gathering feedback and determining how to increase engagement •Customer Facility Transit-Oriented Development (TOD) & Mobility Hub •MVTA to submit a grant application for Mobility Hub at Burnsville Transit Station, the application deadline is February 2023.The application will include TOD, mobility hub, routing redesign, etc. MVTA will continue to apply for grant dollars for this initiative; meanwhile adding more details to the project. •Unfunded Needs –requesting Metropolitan Council to fund the local match •Facility Enhancements •Unfunded Needs –facility SGR, LED light upgrades, real-time information, safety/security enhancements Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 MVTA will solicit funding from regional partners including Legislature, Met Council, Dakota and Scott Counties for: •Local Match •EBG & other Transit Stations Modernization •SGR improvements •Increased customer amenities •Bus Stop & Shelter Modernization •Route redesign & transition from flag to fixed stops •Shelter prototype/design •Fleet Replacement & Electrification Transform 2028 Projects Needs Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 –Priority 1: Funding for sustainable infrastructure and bus electrification. –Priority 2:Increased and dedicated funding for Microtransit. •Additional funding would expand Eagan Connect outside of city limits. –Priority 3:Increase the Motor Vehicle Sales Tax (MVST) rate to 6.875% from 6.5% and increase the MVST share for Suburban Transit Providers from 4.3% to 5%. –Priority 4:Name Minnesota Valley Transit Authority and Southwest Transit as direct recipients of federal funding. 2023 Suburban Transit Association Legislative Priorities Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Community Engagement When and how will MVTA be in your community? •Parades, fairs, community events •In-person and virtual education and outreach •Rider training classes •Expanding traditional and print media outreach •Being more intentional on social and digital media Primary Point of Contact: Patrick Chilton –pchilton@mvta.com -(952) 234-0828 Minnesota Valley Transit Authority 2022, 2023 and Beyond | JANUARY 2023 Questions? Agenda Information Memo February 14, 2023, Special City Council Workshop IV. Northwest Central Commons Small Area Plan Direction for Consideration: Provide direction to staff regarding the Northwest Central Commons Small Area Plan Background  The City Council approved a Request for Proposals for the Northwest Central Commons Small Area Plan on August 16, 2022.  The City Council approved a Professional Services Agreement with Bolton & Menk for the Small Area Plan (the “Plan”) on December 6, 2022.  Staff and the consultant held a kickoff meeting for the Plan on January 10, 2023.  Since the kickoff meeting, preliminary work on the Plan has been proceeding with a quick pace. o Meetings with representatives of property owners have been held or are scheduled. o A Communications & Engagement Plan has been drafted. A new webpage has been created, and staff are working with the consultant to identify pop-up event activities in the coming months. o The consultants have met with Parks and Water Resources staff to gather background information. o Engineering and Planning have provided GIS data which the consultant is analyzing.  Andrew Dresdner (Project Manager), Mike Thompson (Planner), Lorna Allen (Landscape Architect), and Chris Brewer (Market Analyst and Real Estate Economist) will attend the February 14, 2023, City Council work session. The consultants will brief the City Council on progress and findings to-date and ask for City Council feedback on policy questions. Policy Questions 1) Is the City Council open to changing the underlying guidance for land use which is currently Major Office? 2) Is the City Council open to changing land uses in order to attract other uses that complement employment/office, the adjacent park space, and the community center? Such as housing, senior facilities, day care, restaurants, or others? 3) What are key economic development goals for the City that this site could support, and to what degree is the City open to considering public investments (roads, public spaces, utility upgrades, shared parking) to either catalyze or support these goals within the Commons area? 4) Would the City consider acquiring any of the sites in order to control the outcomes? 5) What are the City’s perceptions of the role that Central Park should play within a long-term vision for the area? Is there an openness to considering alternative shapes, sizes, and programming of the park if it were to help accomplish City goals and area vision? 6) Does the City Council have questions or suggestions regarding the Communications & Engagement Plan? Attachments (3): IV-1 Presentation IV-2 Memo, Bolton & Menk IV-3 Communications & Engagement Plan NORTHWEST NORTHWEST COMMONS COMMONS SMALL AREA SMALL AREA PLANPLANFebruary 2023February 2023 2February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN2Central Commons and EaganFORT SNELLING FORT SNELLING STATE PARKSTATE PARKCENTRAL CENTRAL COMMONSCOMMONSI 35 EI 35 ELEBANON LEBANON HILLS HILLS REGIONAL REGIONAL PARKPARK 4February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN4Taxes per Acre,QWHUVWDWH ( <DQNHH 'RRGOH 5G3LORW .QRE 5G/RQH 2DN 5G+LJKZD\ 3February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN3Central Commons and EaganPilot Knob RoadPilot Knob RoadYankeee Doodle RoadYankeee Doodle RoadCentral ParkwayCentral ParkwayLone Oak RoadLone Oak RoadI 35 WI 35 W 5February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN5Small Area Plan Study Area ARGOSYARGOSYDELTADELTAUNISYSUNISYSCENTRAL PARKCENTRAL PARK 6February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN6Scale comparison10 Minute WalkDowntown Saint PaulViking LakesNorthwest Quadrant of Central CommonsMall of America 7February 8, 2023Eagan, MinnesotaNORTHWEST COMMONS SMALL AREA PLAN7Aquire land , act as developer and control outcomesApproach to DesignRole of the Public SectorMajor changes by adjusting property lines, adding infrastructure and maximizing public and private valueSet Vision, create Master Plan, put it out to the marketMinimal changes to property lines and buildings, infill on parking lots. Northwest Central Commons Small Area Plan Delta / Unisys/former Argosy University Sites City Council Worksession February 2023 2February, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 2 A B C A B C Delta Delta Central Park Central Park Unisys Unisys Argosy Argosy PILOT KNOB ROADTOWERVIEW ROAD LOAN OAK RD YANKEE DOODLE RD Study Area 3February, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 3 Direction for Consideration Provide direcƟ on to Staff and consultant team regard- ing the Small Area Plan for the Northwest Quadrant of the Central Commons Special Area. Background • Three major underuƟ lized sites, totaling approx- imately 80 acres surround the City’s Central Park and Community Center. • The Delta parcel consists of 39 acres and a 335,000 square foot building originally construct- ed in the 1980’s as a semi-conductor manufac- turing facility and later used as a ﬂ ight operaƟ ons and support center for Northwest/Delta airlines. The building is currently largely vacant. »The Unisys parcel consists of 32 acres and a 312,000 square foot building constructed in 1986 as part of the Sperry Univac campus and currently parƟ ally used by Unisys for a data center and support funcƟ ons. The building is currently being marketed for sale. »The Argosy Parcel consists of 8.5 acres and a three-story 85,000 square foot building built in 2003. Most recently it was occupied by Argosy University housing several of their offi ces and classrooms. The building and site are currently marketed for sale. The City uses a porƟ on of the parking lot as overﬂ ow parking for events through a shared parking easement. »Central Park and the Community Center is a 50-acre parcel containing acƟ ve (soccer ﬁ elds and playgrounds) and passive acƟ viƟ es (event space, wetlands, ponds, trails, bandshell). The parcel contains ﬂ at, hilly, wooded, and mani- cured terrains. • The two large sites (Delta and Unisys) are separat- ed by a ravine that extends down to Central Park and eventually to the ponds adjacent to the Com- munity Center. The ravine creates steep slopes on Delta and Unisys that would likely impact any paƩ ern of redevelopment. • The three private properƟ es are guided for Major Offi ce, which permits a narrow employ- ment-based land use. • The offi ce / commercial sector throughout the Twin CiƟ es is in ﬂ ux with several million square feet of vacant space throughout the region. • From what we know today, the Argosy Building has reasonable reuse potenƟ al due to age and dimensions. • From what we know today, the Unisys and Delta Buildings will be more diffi cult to re-tenant for offi ce uses (Major Offi ce). They are extremely large and specialized buildings whose likelihood of reuse is either a data center (minimal investment) or a creaƟ ve combinaƟ on of uses and tenants (signiﬁ cant investment). • Central Commons is a well-used community-wide amenity. The 2016 Parks Master Plan includes the following recommendaƟ ons for Central Park: “Es- tablish a city-wide winter recreaƟ on desƟ naƟ on facility. Construct refrigerated ice rink and open skaƟ ng area, tubing hill, lighƟ ng, and warming room facility at Central Park”. The Parks Depart- ment is currently conducƟ ng a faciliƟ es asessment on the Community Center Building. • The Delta Site (northwest corner of the site) is parƟ ally landlocked – it is accessible by Towerview Road on the north. Redevelopment of the site will likely require (and beneﬁ t from) addiƟ onal connecƟ ons (streets) to the south. IntroductionIntroduction 4February, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 4 Policy Questions Policy Questions • Is the City Council open to changing the underly- ing guidance for land use which is currently Major Offi ce? • Is the City Council open to changing land uses in order to aƩ ract other uses that complement employment/offi ce, the adjacent park space, and the community center? Such as housing, senior faciliƟ es, day care, restaurants, or others? • What are key economic development goals for the City that this site could support, and to what degree is the City open to considering public in- vestments (roads, public spaces, uƟ lity upgrades, shared parking) to either catalyze or support these goals within the Commons area? • Would the City consider acquiring any of the sites in order to control the outcomes? • What are the City’s percepƟ ons of the role that Central Park should play within a long-term vision for the area? Is there an openness to considering alternaƟ ve shapes, sizes, and programming of the park if it were to help accomplish City goals and area vision? • Does the City Council have quesƟ ons or sugges- Ɵ ons regarding the CommunicaƟ ons & Engage- ment Plan? • The site has several other features that may im- pact redevelopment »Redevelopment will likely trigger stormwater quality and quanƟ ty requirements. »Development around the Sperry Tower is limited to 59 feet (as measured from the base of the tower) to maintain clearance for radio transmission. »Lack of connecƟ ons to the north and east may limit the development potenƟ al of the area. »The on-site uƟ liƟ es are not old, but they will likely have to be removed and potenƟ ally rerouted for redevelopment. »A major gas line easement runs under the soc- cer ﬁ elds and between the Delta and Unisys sites. Buildings cannot encroach upon this easement. »Several water producƟ on wells are within the park as well as on the Delta and Unisys properƟ es. Buildings cannot encroach on the easements for these wells. »The east edge of the site is Pilot Knob Road (CSAH 31). As a county road, it is unlikely to gain addiƟ onal private access. This will likely require a new road through the site to be used for local property access. Changes in land use that impact traffi c counts may cause the county to restrict the current full access at Towerview Road. Northwest Central Commons Small Area Plan Delta / Unisys/former Argosy University Sites Communication and Engagement Plan January 2023 2January, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 2 Introduction Three sites nearby the City of Eagan’s Community Cen- ter and Central Park are currently vacant or underused offi ce/corporate spaces. Due to the project area’s high visibility and proximity to popular ameniƟ es, the City plans to develop these sites into usable spaces based on feedback from the community and stakeholders. This plan outlines engagement goals, methods and tools, stakeholders and team members. Our communi- caƟ on and engagement capabiliƟ es allow us to collect ideas, feedback and opportuniƟ es as shared by the community. The City of Eagan and team members will use the collected data to determine how to best devel- op the project area. Project Engagement Goals The Eagan Central Commons Small Area Plan project seeks to engage the public in unique ways in order to meet the following project goals. • General awareness of the Eagan Central Commons Small Area project, among a diverse range of indi- viduals and groups that may not be aware of the project and/or project area condiƟ ons. • Gather input on the desired future use of the project area. • InformaƟ on gathered may inform the future de- sign and concept of the project area. Project Messaging A clear and consistent message will aid in gathering in- formaƟ on from the public in an effi cient and eff ecƟ ve manner. Key overall messages to the public include: • Project area is vacant and an underuƟ lized space. • PotenƟ al to enhance the nearby Community Cen- ter and Central Park. • Opportunity for community members to shape the future use of the project area. Key Stakeholders A stakeholder refers to anyone who has stake or interest in the project and its outcome. Each type of stakeholder brings certain concerns and ideas to the table. We will ensure that all stakeholders have access to project informaƟ on, made aware of and encouraged to parƟ cipate in project engagement opportuniƟ es. • City of Eagan • Property owners and residents • Area businesses and patrons • Area schools: ISD 196 and ISD 197 (speciﬁ cally Pilot Knob Elementary) • Eagan Residents Engagement Methods and Tools The diversity of the community may impact engage- ment tacƟ cs. As the project Ɵ meline progresses, engagement methods and tools may change. Commu- nity members need to feel heard and that their input is valuable. The Project Team may determine that a cer- tain tool lacks parƟ cipaƟ on and/or idenƟ fy new oppor- tuniƟ es not iniƟ ally proposed. Therefore, the following methods and tools are subject to change based on the ability to successfully connect with the community. Communications and Engagement Plan 3January, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 3 Tool Description Audience Responsibility Schedule Engagement Plan A plan outlining engagement tools and protocols. Bolton & Menk January Webpage Project webpage, hosted and maintained by the City of Eagan. Updates will be provided to City staff by Bolton & Menk. General public City of Eagan January/ February, updates as needed Social Media Bolton & Menk will provide social media updates leading up to speciﬁ c engagement opportuniƟ es. Posts will be made to all City social media chan- nels. Social media followers City of Eagan As needed throughout project Email Blasts Bolton & Menk will draŌ emails that provide proj- ect details, survey informaƟ on and/or upcoming events. Emails will be sent by City staff through City e-mail distribuƟ on tools. Subscribers Project Team As needed throughout project Project Handout(s) Bolton & Menk will create a one-page handout, idenƟ fying the project area, current condiƟ ons and how the community can share ideas for future development. AƩ endees at various events Bolton & Menk February Story Map Bolton & Menk will create an online Story Map to provide project in a narraƟ ve format. This is a highly visual and interacƟ ve tool. General public Bolton & Menk February Property Owner Interviews Kimble Co. will conduct conﬁ denƟ al interviews with property owners and their representaƟ ves. Property owners Kimble Co. February/ March Project Surveys MulƟ ple online community surveys (Polco), seek- ing community input. QuesƟ ons are determined by Project Team and will likely change throughout the engagement process. General public Project Team March, May, August NewsleƩ er ArƟ cles Bolton & Menk will provide draŌ arƟ cles to be published in the City’s newsleƩ er. Content will include project details and serve as a call-to-acƟ on for community input. Residents, property owners Project Team April, June, August Pop Up Events Presence at a given community event (i.e., Market Fest), rather than adverƟ sing to the broader pub- lic. Bolton & Menk will be present for up to two (2) pop up events. All materials will be shared with City staff for addiƟ onal pop up events. General public Project Team Later in engagement: May – June Open House A scheduled event adverƟ sed to the public. This informaƟ onal event may include a formal pre- sentaƟ on and/or an informal opportunity for the aƩ endees to speak with the Project Team. Project Team Later in engagement: June – August Project Displays Bolton & Menk will create a board/display with project informaƟ on to be displayed at the Com- munity Center. Communi- ty Center visitors Bolton & Menk Throughout engagement Engagement Methods and Tools Communications and Engagement Plan 4January, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 4 Engagement Tracking Our digital and in-person engagement events will provide opportuniƟ es for residents and stakeholders to provide input and be heard. Input received. Input received will be cataloged in a spreadsheet specifying: • Date • Method of contact (email, survey, interview, etc.) • Purpose (quesƟ on, suggesƟ on, concern, request for informaƟ on, etc.) • Theme (content) • Project Team’s response (if requested) Project Team Name Organization Role Email Jill Hutmacher City of Eagan Community Development Director jhutmacher@cityofeagan.com Erik SleƩ edahl City of Eagan Community Development/GIS Specialist esleƩ edahl@cityofeagan.com Mike Schultz City of Eagan City Planner mschultz@cityofeagan.com Joe Ellickson City of Eagan Director of CommunicaƟ ons and Engagement jellickson@cityofeagan.com Andrew Dresd- ner Bolton & Menk Project Manager andrew.dresdner@bolton-menk.com Haila Maze Bolton & Menk Principal in Charge hailama@bolton-menk.com Mike Thompson Bolton & Menk Senior Planner mike.thompson@bolton-menk.com Lorna Allen Bolton & Menk Landscape Architect lorna.allen@bolton-menk.com Laura Michlig Bolton & Menk Senior Project Communica- Ɵ ons Specialist laura.michlig@bolton-menk.com InformaƟ on will be sorted by purpose. Content re- ceived via surveys, comment cards, emails, etc., will be cataloged exactly as received. Tracking common themes and trends may inﬂ uence future messaging, talking points and/or engagement tacƟ cs. An engagement summary will be provided aŌ er each public event, including surveys. The summary will include: • Engagement type • Time and place • Number of aƩ endees/responses • General topics and themes Communications and Engagement Plan 5January, 2023 City of Eagan, MN NORTHWEST COMMONS SMALL AREA PLAN 5 POTENTIAL CLIENT MONTHLY STATUS MEETING AGENDAS • Project Kick Off (AD) • Confirm Engagement (HM) • Measurements of Success (MT) • Policy Framework (MT)1 1 • Update on Engagement (LM) • Policy and Infrastructure Scan (MT) • Site Analysis (LA, AD, MT) • Prop Owners update • Confirming Workshop with Council 2 • Building Assessment (MS) • Market Analysis (CB) • Prop Owner Report Out (JK) • Public Amenity Analysis (LA, MT) 3 • Report Out on Public Engagement (HM) • Building Reuse Feasibility (MS/CB/AD) • Initial Approaches to Concepts (AD/MT/CB) • 3 Scenarios (Team) • Prepare for Public Engagement (HM) 4 5 • Revenue Impacts of Concept Plans (CB/Nla) • Report Out on Engagement (HM)6 • Final Scenario (Impacts and Benefits) • Development Strategy (CB/JK/Nla) • Primary Recommended. / Draft Plan (AD, MT, HM, LA) • Implementation Plan (MT,HM) • Draft Plan (AD, MT, HM) 7 8 • Preliminary Findings • Key Policy Direction • Market Drivers • Three Concepts • Engagement Update • Revenue Impacts 2 • Selected Alternative • Public Role in Redevelopment • Implementation Options 3 POTENTIAL COUNCIL WORK SESSION AGENDAS Northwest Central Commons Small Area Plan Schedule Task Jan Feb Mar Apr May June July Aug 0 Management and CoordinaƟ on 1 Public Engagement Plan and AcƟ viƟ es 2 ExisƟ ng CondiƟ ons and Market Demand 3 Analysis of Public Amenity Needs 4 Analysis of Public Infrastructure 5 Concept Plans 6 Revenue Impacts 7 Final Small Area Plan Client Status MeeƟ ngs Property Owner MeeƟ ngs City Council/Plan CommiƩ ee Work Sessions Public Events / Outreach Public Partner Agency MeeƟ ngs 11 21 3 2 3 45678 a b c e effgdd d Public Events / Outreach a: Website update; StoryMap b: Social Media/EMail c: Property Owner Interviews d: Surveys e: Newsletter (2) f: PopUp Events g: Open House Communications and Engagement Plan Agenda Information Memo February 14, 2023 Special City Council Meeting V. Opioid Prevention Budget Direction for Consideration No action is required. Staff will provide an update on the status of the Opioid funds received and will provide background and proposed uses. Facts  At the November 1, 2022, the City Council approved a resolution to authorize participation in the National Opioid Settlement Agreements.  The National Opioid Settlement Agreements continue to grow and currently include three major opioid distributors and one manufacturer (Phase 1) with additional tentative settlements coming that include more manufacturers and retailers of opioids.  The settlements are multi‐agency agreements with the State of Minnesota and many other local governments, including Dakota County, being named as recipients of settlement funds that could total up to $296 million over an 18‐year period for phase 1.  The City is scheduled to receive a total of $812,111.60 over the next 18 years with the first allotment of funds received in October 2022. To date, the City has received $164,278.  As part of the settlement, a Memorandum of Agreement (MOA) was established that outlines allowable uses of funds. This MOA requires the City establish a budget or adopt a resolution that authorizes the spending of the funds.  In preparation of developing a budget, staff has identified City programs that are compliant with the MOA and will present them to the City Council at tonight’s workshop with the goal of adopting an Opioid Crisis Special Revenue Fund Budget for City Council consideration. Attachments: V‐1. Opioid Crisis and Settlement Fund presentation Opioid Crisis and Settlement FundsFebruary 14, 2023 • Opioid Crisis• Settlement Framework• Crisis responseAgenda Crisis Background - NationalSource: CDC, National Center For Health Statistics – released12/2021. Crisis Background - StateSource: Minnesota DeathCertificates Crisis Background - localSources: Dakota CountyCommunications Center, U.S.Census Bureau, AmericanCommunity Survey Crisis Background - localSource: Eagan Police • Opioid manufactures and distributers played a role in crisis• Marketing and inadequate monitoring of prescriptions to the state• Deaths are driven by fentanyl and other synthetic drugs• Settlement results – up to $300 million (phase 1)• Four Drug manufactures to date• More settlements on the with distributors/retailers – Minnesota Estimates $235 million (phase 2)Crisis Update • Allocation of funds• Local Governments get 75% of funds directly• All counties• Cities over 30,000• City with Public Health departments• Litigating Cities• Cities under 30,000 (through Dakota County)• State Governments get 25% of funds directly• City of Eagan• Due to receive $812,111.60 for the next 18 years (to date) – roughly $40,000/yr• More to come with Phase 2.Settlement Framework • Usage of Funds• Requires an adopted budget or separate resolution authorizing expenditures during a specific period of time•Must:• Indicate the authorization is for expenditure of opioid settlement funds• State the specific strategy or strategies the city intends to fund per the MOA• The amount dedicated to each strategy for a stated period of time• Local Governments may make contracts with or grants to a nonprofit, charity, or other entity with Opioid Settlement Funds• Administrative costs – up to actual costs or 10% of the relevant allocationSettlement Framework • Usage of Funds• Two or more Participating Local Governments may form or use existing groups• Must collaborate, including the sharing of expertise, training and technical assistance• Categories:• Treatment• Prevention• Other strategies – First Responders• Public Safety expenditures• Education• Wellness and support services for first responders who experience secondary trauma associated with emergency eventsSettlement Framework • Limitations on use of Funds• Can only be used for future opioid remediation activities• Can not be used to pay litigation costs, expenses, or attorney fees arising from enforcement of legal claims related to the opioid epidemic, except for the establishment of the Backstop FundSettlement Framework First Responders‐Police, Fire, EMS and SheriffCounty Government – Public Health, Social Services, Corrections, Veterans, and CDACommunity Partners‐Schools, Businesses, Community OrganizationsHealth Care‐Hospitals, Clinics, Recovery Treatment CentersResponse FundingCrisis Response • Support Drug Task Force• Annual expense approximately $16,000• Drug take back program• Collections, storage, tracking and disposal• Awareness programs for Schools• Impact of Opioids in the community, purchase naloxone• Embedded Social Worker/Therapist program• Education and informational efforts• First Responder wellnessCrisis Response – proposed uses • Is the City Council supportive of the uses of Opioid Settlement Funds?Policy Question