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EA187661 - Temporary Use - Outdoor Event - Issued Date 10/25/2023City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 (651) 675-5675 www.cityofeagan.com Site Address: 2685 Lot: 4 Block: 1 PID:10-82011-01-040 Use: Viking Lakes Description: PERMIT Permit Type: Temporary Use ° Permit Number: EA187661 EAGAN b R� * E R 1 8 7 6 6 1 Vikings Cir Addition: Viking Lakes 2nd Sub Type: Outdoor Event Work Type: Multiple Day Event Description: Magic of Lights Active From Date: 10/27/2023 Active To Date: 1/25/2024 Comments: Date Issued: 10/25/2023 LIIIIIIIII�I�IIIIIIIIIIIIII�IIII'IIIIIIIIIII�IIII II�IIIIIIIIIIIIIIIIIIIIII IIIIIIIIII 0 0 ► 0 ' 0 Comments: Dates of Events - 1 U17/23 thru 12/31/23 Start 5pm End IOpm Fee Summary: TU - Cultural -Entertainment Event $25.00 0720.4085 TU - Temporary Signage $25.00 Total: $50.00 Contractor: Owner: Fun Guys LLC PO Box 38247 Olmsted Falls OH 44138 - Applicant - This permit shall be null and void if work does not start within 180 days of issuance, or if work is suspended for 180 days or more after started. I hereby acknowledge that I have read this application and state that the information is correct and agree to comply with all applicable State of Minnesota Statutes and City of Eagan Ordinances. Applicant/Permitee: Signature Issued By: Signature City of Eagan 3830 Pilot Knob Rd Eagan, MN 55122 (651) 675-5675 www.cityofeagan.com INSPECTION RECORD Permit Type: Permit Number: Date Issued: Site Address: 2685 Vikings Cir Lot: 4 Block: 1 Addition: Viking Lakes 2nd PID: 10-82011-01-040 Use: Viking Lakes Sub Type: Outdoor Event Fun Guys LLC Work Type: Multiple Day Event Description: Magic of Lights Inspection Type Date Inspector Final * Contractor is responsible for erosion control. * House #s required for final inspection. * 4 -hour notice for permanent water turn -on for new building:'651-675-5200. Temporary Use EA187661 10/25/2023 L M w/Jen n l erre 10 /Zq - ---------------- i For Office Use h I Permit #: f 91 bb EAGANFee. $50 00 I l I 3830 PILOT KNOB ROAD I EAGAN, MN 55122-1810 Date Received: 10 /23 / 2 3 I (651) 675-5660 I FAX: (651) 675-5694 I � signpermits0cityofeagan com I Staff. JH L------------ ---J OUTDOOR EVENT PERMIT APPLICATION Attach 1 copy of a Site Plan The site plan shall include locations for parking, tents, stages, booths, sound amplification equipment, fencing, food/alcohol serving areas, signs, banners, portable toilets, trash, and First Aid. ® Attach written permission of the property owner. Please note: ✓ Events under this permit are not allowed in the public right-of-way. If your event is going to take place on City property or within public streets or trails, please contact the City Clerk at (651) 675-5000. ✓ The location of your event should be 10 or more feet away from all property lines. ✓ This event must be a minimum of 100 feet from residential zoned properties. ✓ Recycling is required. Recyclables must be collected, including paper and cardboard, cartons, glass bottles and jars, metal cans, and plastics labeled #1, #2, and #5 (Dakota County Ordinance 110, 16.05). • Recycling containers must be clearly labeled and located within 10 feet of each trash receptacle. • Event employees, volunteers, and custodial contractors must adhere to Dakota County requirements. A) EVENT INFORMATION Applicant Event Details Event Contact Information Name: Fun Guys LLC - Jennifer Kelly Address: P.O. Box 38247, Olmsted Falls, OH 44138. Phone: +1 (216) 644-1702 Email: Jennifer.Kelly@familyentertainmentlive.� - --- Event Address: Viking Lakes - 2685 Vikings Circle, Eagan, MN 55121 - Outlot A Vikir>� Business Name: (if applicable) Magic of Lights Zoning District: Purpose of event: Magic of Lights - Drive -Through Holiday Experience with lights and ot$ Dates of events s 11/17/23-12/31/23 Total of 45 consecutive da Yes weekend and Fic days of the week: y Times of event: Start: 5:00 PM Set up begins at: 10/27/23 (Daterrime) Maximum number of people in 1,500 on weeker� attendance on any day: Name of Individual Jennifer Kell responsible for event: y Finish: 10:00 PM Take down completed 1/25124 by: (Date/Time) Address: P.O. Box 38247, Olmsted Falls , Contact phone +1216 644-1702 12 during the event: ( ) Phone Fax: °lam +1 (216) 644-1702 Alternative Phone: NA Email Jennifer.Kelly@familyentertalnmentlive.� If I I/ OUTDOOR EVENT PERMIT Page 1 of 5 B) TENTS, CANOPIES, & STAGES Will there be any tents (more than two sides) or canopies (two or fewer sides) at the event? If you answer "no," please proceed to the next section. Does any tent exceed 400 square feet? If you answer "yes," please have the tent contractor apply for a Commercial Building Permit. Inspections are required prior to use of a tent that exceeds 400 square feet. Does any canopy exceed 700 square feet? If you answer "yes," please have the canopy contractor apply for a Commercial Building Permit. Inspections are required prior to use of a canopy that exceeds 700 square feet. Will there be any stages or elevated platforms at the event? If you answer "yes," please contact Building Inspections at (651) 675-5675 to see if a Commercial Building Permit is required. C) TEMPORARY SIGNAGE Will there be signs posted at the event? If you answer "no," please proceed to the next section. Number of signs: 3 (maximum of 3) Sizes of the sign(s): * 1. 3 2*3 2. ❑ Yes ® No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No 3.2*3 Message of the sign(s): 1. Welome to MOL 2 Enter Here 3 Drive 5 MPH Dates of sign placement: Nov 16th The combined square footage of all signs cannot exceed 100 square feet. Signs must be placed securely and in a sound manner to ensure safety of the public & in accordance with reasonable standards employed by sign makers. D) FOOD & ALCOHOL Will food be served at the event? ❑ Yes R3 No If you answer "no," please proceed to the next section. Will alcohol be served at the event? ❑ Yes m No If you answer "no," please proceed to the next section. If you answer "yes," please contact the City Clerk's office at (651) 675-5000 for Liquor License requirements. OUTDOOR EVENT PERMIT Page 2 of 5 E) FIREWORKS Will there be a display of Fireworks at the event? If you answer "no," please proceed to the next section. Name of Supervising Operator: ❑ Yes" Certificate Number: Manner & place of storage of fireworks / pyrotechnic special effects prior to display: Type of fireworks / pyrotechnic special effects to be discharged: ❑ Attach proof of $1,000,000 Bond or Certificate of Insurance. ❑ Attach a diagram of the display facilities, drawn to scale. Quantity: N Illustrate the following: ✓ Location of where the fireworks/pyrotechnic special effects are to be discharged ✓ Location of ground pieces ✓ Location of all buildings, highways, streets, communication lines, or other possible overhead obstructions ✓ Location of lines behind which the audience will be restrained ✓ Fallout radius for each pyrotechnic device used during the display Pyrotechnics plan requirements: Certifications that are set, scenery, and rigging materials are inherently flame- retardant or have been treated to achieve flame retardancy. (NFPA 1126: 4-3.2) Application must be completed and returned at least 15 days prior to the date of display. "Contract Firefighters are required for all pyrotechnic displays. Call the Fire Department at (651) 675-5900 for additional information. F) CONTRACT POLICE OFFICER Will there be a request for contract Police Officers? ❑ Yes No If you answer "no," please proceed to the next section. If you answer "yes," please contact the Eagan Police Department at (651) 675-5700. OUTDOOR EVENT PERMIT Page 3 of 5 G) SOUND AMPLIFICATION Will there be amplified sound at the event? ❑ Yes ® No If you answer "no," please proceed to the next section. Will there be amplified sound after 10PM? ❑ Yes ❑ No Has this location previously received City Council Approval for Sound ❑ Yes ❑ No Amplification? If liquor will be present and amplified sound is scheduled to occur after 10PM, City Council approval is required. City Council approval may take up to several weeks. Please contact the City Clerk's office at (651) 675-5000 for submittal requirements. Name of individual responsible for event`: Contact phone number during the event: Contact Email: 'This person must be present at all times during the event and act as the on-site contact for City officials during the event. The applicant and the contact person shall be responsible for compliance with the terms and condition imposed by the permit and Section 10.31. The applicant or contact person shall maintain the permit on the permitted premises at all times during which the permitted electronic sound system or audio equipment is in use. The permit shall be presented to any City official or law enforcement officer upon demand. Description of electronic sound system or audio equipment: Type of sound to be generated (live music, recorded music, announcements, speeches, etc.): Sound will be generated during these hours each day: Name of contractor / individual responsible for sound: Address: Phone: Alternative Phone: Will there be hired speakers / performers at the event? Description of entertainment to be provided: Name ame Name Address ❑ Yes ❑ No If yes, name individuals City / State / Zip City / State / Zip City / State / Zip Sound produced under the permit shall not exceed the maximum allowable sound pressure level as measured by Type 1 or 2 decibel meter, using the A -weighted fast response scale meeting ANSI Specifications, Section 1.4 — 1971. o 'A mile radius from the property line, 35 feet above ground level — 55 decibels o Y: mile radius from the property line, 3-5 feet above ground level — 50 decibels OUTDOOR EVENT PERMIT Page 4 of 5 APPLICANT SIGNATURE I hereby acknowledge that this information is complete and accurate; that the work will be in conformance with the ordinances and codes of the City of Eagan; that I understand this is not a permit, but only an application for a permit, and work is not to start without a permit; that the work will be in accordance with the approved plan in the case of work which requires a review and approval of plans. x Jennifer Kelly Applicant's Printed Name 9/6/23 Date x D- �� Ap is is Signature You may subscribe to receive an electronic notification from the city of proposed ordinances by signing up for an email update on the City's website at www.citvofeagan.comisubscribe. FOR OFFICE USE STAFF APPROVAL Required NA Department ® ❑ Planning & Zoning ❑ ❑ City Clerk ® ❑ Fire Department ❑ ❑ Police Department ❑ ❑ Public Works 0 ❑ Parks ❑ ❑ Building Inspections Required Inspections: Permit Comments: Required El ❑ ❑ NA NA El Name Joe Hartmann Beth VanHoose Darrin Bramwell Nate Tennessen Tim Plath Andrew Pimental Temporary Outdoor Event Registration Temporary Sign Permit Sound Amplification Outdoor Food Sales Cultural/Entertainment Event Fireworks Display Tent and Canopies (separate permit required) ID Final Date 10-23-23 10-6-23 10-6-23 10-23-23 10-23-23 10-23-23 Fees NA $25.00 $25.00 $75.00 $25.00 $25.00 $25.00 $105.00 See Building Permit Total Fees $50.00 OUTDOOR EVENT PERMIT Page 5 of 5 r ~ t } 4 r � CP - Al' ti 9 4 I Y t}icy O Z l ; � m m• E Oi W}� Ne .1 w j c� d r ~ t } 4 r � CP - Al' ti 9 4 I Traffic Control & Road Closure Operations — Magic of Lights The below will describe and lay out the plan, timeline, and execution of road closures surrounding the Magic of Lights Festival at Viking Lakes. Main Points of Contact: • Matt Reger — MVV Event Coordinator— 952-451-6344 • Sean Swearinger — Magic of Lights Project Manager — 805-587-0553 • Jamie Ptacek —Warning Lites Project Manager — 612-290-3247 • FOH Manager (Cornerstone) — rotating; contact information forthcoming General Notes: • Load In: October 25th through November 161h • Event Dates: 5-10pm Daily, November 17th through December 3111 • Warning Lites will install the initial road closure according to the enclosed Traffic Control Plan on Friday, November 171h. From the initial installation until the end of the Event, Magic of Lights — in tandem with Cornerstone staffing —will pull up and re -install all roadway traffic devices each night/day. Additional consideration will be taken for snow events regarding ROW and shoulder devices. • Snow Operations: o All traffic equipment in the roadway will be picked up each night no matter if snow is forecasted or not. o In the event there is a light snow (6" or under), all boulevard devices will be left in place and managed the following day/morning by Cornerstone (MOL) staff. o In the event there is a heavy snow event (6" or over), all boulevard devices will be pushed as far away from the ROW as possible to avoid snow blockage the next day/morning. o No devices will be left in the roadway or pathways surrounding Vikings Parkway or Ames Crossing in order to best facilitate snow plow operations. • Equipment / Signage: o Equipment is laid out in the enclosed traffic control plan. o Additional signage will be produced by MVV and MOL and placed along route as needed to supplement TCP. • Staffing Outline: o MOL staff: ■ Show Operations Tech — onsite each day ■ Cornerstone staff • Mon-Thurs — (2) scheduled from 3pm-11:30pm; (1) scheduled from 4pm- 10:15pm • Fri/Sat/Sun - (2) scheduled from 3pm-11:30pm; (2) scheduled from 4pm- 10:15pm o MVV to support with supplemental staff as needed by Vikings, Omni, Trinity, and MOL needs. o MVV staff to support Cornerstone (MOL) staff in the event or large snow fall emergencies. Traffic Notes • Overall route: o SB Ames Crossing from O'Neill Drive to East Gravel Lot eastern entrance. o WB Vikings Parkway from East Gravel Lot southern entrance to Vikings Circle ■ *Note that other portions of the route travel inside parking lots, outside of public road closure needs. • Traffic flow/ operations o SB Ames Crossing "closed" from O'Neill Drive to East Gravel Lot eastern driveway ■ At entry O'Neill Drive/Ames, proper signage installed detailing MOL entry and Trinity/Omni/public thru-ways. o Curbside lane of westbound Vikings Parkway "closed" from East Gravel Lot southern entrance to Vikings Circle. ■ Cone taper installed prior to Gravel Lot/Vikings Parkway intersection to push public traffic into median lane of westbound Vikings Parkway. • Staffing o No PD needed o MOL has hired Cornerstone staff for vehicular management throughout show ■ (3) total staff on weeknights (Monday -Thursday) • Tentative Placements: o Ames Crossing/O'Neill Drive o O'Neill Drive/Nordic Way o Vikings Circle (ending) ■ (4) total staff on weekends (Friday -Sunday) • Tentative Placements: o Ames Crossing/O'Neill Drive (2) o O'Neill Drive/Nordic Way o Vikings Circle (ending) ■ Additional staff provided by MVV as needed for Vikings pre -game days and weekend surge support. o Cornerstone (MOL) staff, with MVV support, to manage traffic equipment day-to-day and keep Warning Lites apprised of any changed that may need to take place. 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