10/17/2023 - City Council RegularMINUTES OF A REGULAR MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
October 17, 2023
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Supina.
A regular Eagan City Council meeting was held on Tuesday, October 17, at 6:30 p.m. Present were Mayor
Maguire, Councilmembers Bakken, Fields, Hansen and Supina. Also present: City Administrator Miller,
City Attorney Bauer, Community Development Director Hutmacher, Public Works Director Matthys, and
City Planner Schultz.
II.ADOPT AGENDA
Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as
presented. Aye: 5, Nay: 0. Motion carried.
III.RECOGNITIONS AND PRESENTATIONS
There were no recognitions or presentations.
IV.CONSENT AGENDA
Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the Consent
agenda. Aye: 5, Nay: 0. Motion carried.
A.It was recommended to approve the minutes of the October 3 Regular City Council Meeting.
B.Personnel Items:
1.It was recommended to approve the promotion of Jason Zumwalt from Utility
Maintenance Worker to Engineering Technician and authorize replacement.
2.It was recommended to approve the promotion of Hunter Bowlin from Maintenance
Trainee to Street Maintenance Worker and authorize replacement.
3.It was recommended to approve the hiring of a Utility Maintenance Worker –
Production, to be named.
4.It was recommended to approve the hiring of a Forestry Maintenance Worker, to be
named.
5.It was recommended to approve the hiring of the following part-time recurring and
seasonal employees:
•Christopher Ward PT Custodian – Civic Arena
C.It was recommended to ratify the check registers dated September 29 & October 6.
D.It was recommended to approve the following ordinary and customary contracts:
1.Performance agreement with The Fairlanes for Senior Holiday Lunch on
Monday, December 18, 2023
2.Rental Contract with Woodcrest Church for Special Elections to be signed by
City Clerk
3.Vendor Agreement with South Metro Santa for Old Fashioned Holiday event
on 12/3/24
City Council Meeting Minutes
October 17, 2023
Page 2
4. Vendor Agreement with Malt Shop Melodies for Senior event on 1/29/24
5. Contract Services for The Arts Creative to run Non-School Day Programming
during the 2023-2024 School Year
6. Contract Services for DASH Sports to run Non-School Day Programming
during the 2023-2024 School Year
7. Contract Services for Red Raven Yoga to run Non-School Day Programming
during the 2023-2024 School Year
8. Contract Services for Augsburg University to run Non-School Day
Programming during the 2023-2024 School Year
9. Agreement with Blue Cross Blue Shield allowing Eagan Police Officers to train
in one of their unoccupied buildings on October 24 and December 5
10. Vendor Agreement with Bluestem Reindeer at Holz Farm Old Fashioned
Holiday on December 3, 2024
11. Hunger Solutions MOU for Winter Market Bucks
12. Administrative Services Agreement with Mission Square Retirement for the
period of 2023-2027
13. Independent Contractor Agreement with Chance for Life for CPR Class for
Eagan 50+ Seniors in January 2024
14. Rental Agreement with Nuss Truck and Equipment for rental of winter
equipment
15. Engagement Letter with The Arbitrage Group, Inc. for the performance of
arbitrage related services
E. Item pulled from agenda.
F. It was recommended to approve an easement agreement and facility placement on Outlot
F, Dakota Path (George Ohmann Park) for the installation and maintenance of a Northern
Natural Gas monitoring well.
G. It was recommended to approve the plans and specifications for Contract 21-14 (River
Valley Acres - Drainage Improvements and Erosion Restoration) and authorize the
advertisement for a bid opening to be held at 10:30 a.m. CST on Friday, November 10, 2023,
via an electronic bid site; It was further recommended to approve a temporary construction
easement over Lot 2, Block 1, Transport America Addition (3303 Terminal Drive) for access
to and completion of the proposed improvements and authorize the Mayor and City Clerk to
execute all related documents.
H. It was recommended to approve the plans and specifications for Contract 24-08 (2024
Water Quality Improvements) and authorize the advertisement for a bid opening to be held
at 10:30 a.m. CST on Friday, November 10, 2023, via an electronic bid site.
I. It was recommended to approve a termination of leases and settlement and release
agreement for private antenna facilities on City of Eagan properties, including water
reservoirs, specifically addressing lease agreements with Sprint Spectrum Realty Company
LLC and Clear Wireless, LLC.
J. It was recommended to approve the plans and specifications for Contract 24-03 (Lexington
Storm Sewer Lift Station - Rehabilitation) and authorize the advertisement for a bid opening
to be held at 11:00 a.m. CST on Tuesday, November 7, 2023, via an electronic bid site.
K. It was recommended to approve a Joint Powers Agreement with Dakota County for the
provision of absentee voting administration services for 2023 Special Election and Elections
in 2024 and 2025.
City Council Meeting Minutes
October 17, 2023
Page 3
L. It was recommended to approve a resolution calling for a public hearing on November 21,
2023 for the approval of a proposed tax abatement for Park Improvement Projects and
issuance of General Obligation Tax abatement bonds.
M. It was recommended to approve a modification to the conditions of a Conditional Use
Permit for property located at the northeast corner of Yankee Doodle Road and Columbia
Drive, legally described as Part of Lots 33-38, Block 4, Eagandale Center Industrial Park No.
4; Further, it was recommended to approve a Final Plat (Yankee Doodle AREM) to create
one lot upon approximately 6.9 acres located at the northeast corner of Yankee Doodle
Road and Columbia Drive, legally described as Part of Lots 33-38, Block 4, Eagandale Center
Industrial Park No. 4.
N. It was recommended to approve a resolution appointing election judges for the November
16, 2023 and December 5, 2023 Special Election.
O. It was recommended approve Final Payment for fiber extension to Denmark Lift Station and
Eagan Civic Arena to AEI Construction, Inc and Accept the Improvements for Perpetual City
Maintenance Subject to Warranty Provisions.
V. PUBLIC HEARINGS
WAIVER OF SUBDIVISION REQUIREMENTS –
Twin Cities Habitat for Humanity – 2042/2044 Pin Oak Drive
City Administrator Miller introduced the item and invited City Planner Schultz to provide additional
information and a location map. City Planner Schultz provided a location map and staff report. Schultz
noted each lot would meet the bulk and lot minimum standards of the R-2 zoning district. . Schultz
clarified the typical subdivision requirements to be waived are platting and collection of fees such as
park and trail dedications.
Mayor Maguire asked if there were any questions of staff.
Seeing none the Mayor asked if there were any public comments.
Seeing none the Mayor asked for a motion.
Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Waiver of
Subdivision Requirements for a duplex lot split located at 2042 and 2044 Pin Oak Drive, legally described
as Lot 1, Block 5, Vienna Woods. Aye: 5, Nay: 0. Motion carried.
FINAL ASSESSMENTS for the following:
Project 1488, Coachman Rd / Four Oaks Rd / Coachman Oaks
Project 1490, Duckwood Drive & Lexington Place
Project 1491, Slater Road
Project 1492, Wescott Road & Elrene Road
Project 1493, Cedar Cliff 1st - 3rd
Project 1494, Drexel Heights
Project 1496, Murphy Farm
Project 1497, Opperman Drive
Project 1498, Pilot Knob Heights
City Council Meeting Minutes
October 17, 2023
Page 4
Project 1499, Rustic Hills/ Post/ Oster/ Kennerick 2nd
Project 1501, Silver Bell Road
Project 1502, Woodgate 1st
Mayor Maguire called for members of the public in attendance for any of the projects with proposed
final assessments. Hearing none, the Mayor invited Director Matthys to present additional information
on the projects. Director Matthys provided an overview of the combined list of projects totaling just
under 11.5 miles of street improvements.
City Attorney Bauer responded to a question from Mayor Maguire, that property owners would have
the opportunity to appeal final assessments once Council took action to approve them. Property owners
would have thirty days from the date of approval of the assessments to appeal.
Mayor Maguire called for members of the public wishing to speak in the public hearing. Hearing none,
the Mayor returned the conversation to Council for additional conversation and action.
Councilmember Bakken moved, Councilmember Fields seconded a motion to close the public hearing
and approve the Final Assessment Reports for Projects 1488, 1490, 1491, 1492, 1493, 1494, 1496, 1497,
1498, 1499, 1501, and 1502, and authorize the certification to Dakota County for collection. Aye: 5, Nay:
0. Motion carried.
VI. OLD BUSINESS
There were no items for Old Business.
VII. NEW BUSINESS
There were no items for New Business.
VIII. OTHER BUSINESS
There was no other business.
IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
There was no legislative/intergovernmental affairs update.
X. ECONOMIC DEVELOPMENT AUTHORITY
There were no items for the EDA.
XI. ADMINISTRATIVE AGENDA
There were no items for the Administrative Agenda.
City Council Meeting Minutes
October 17, 2023
Page 5
XII.VISITORS TO BE HEARD
There were no visitors to be heard.
XIII. ADJOURNMENT
Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn. Aye: 5, Nay: 0.
Motion carried. The meeting was adjourned at 6:50 p.m.
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Date
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Mayor
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City Clerk
November 6, 2023