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01/02/2024 - City Council Regular MINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota January 2, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Supina. A regular Eagan City Council meeting was held on Tuesday, January 2, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Fields, Hansen and Supina. Also present: City Administrator Miller, City Attorney Bauer, Community Development Director Hutmacher, and City Planner Schultz. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the Consent agenda. Aye: 5, Nay: 0. Motion carried. A. It was recommended to approve the Regular City Council minutes from December 12 and December 19, 2023. B. Personnel Items: 1. It was recommended to accept the resignation/retirement of John Gorder, City Engineer and authorize replacement. 2. It was recommended to accept the resignation/retirement of Andi Galatowitsch, Clerical Tech and authorize replacement. 3. It was recommended to accept the resignation of Josh Hoadley, Police Officer and authorize replacement. 4. It was recommended to accept the resignation of Nick Wegner, Firefighter and authorize replacement. 5. It was recommended to approve the promotion for the position of Fire Battalion Chief, to be named at a future City Council meeting. 6. It was recommended to approve the promotion for the position of Fire Captain, to be named at a future City Council meeting. 7. It was recommended to approve the resolution authorizing Kelly Lambert to sign settlement agreement on behalf of the City Council. 8. It was recommended to approve the hiring of Leigh Sass, Police Cadet. 9. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: Anna Melicher Skate Instructor Kyle Hoffmann Adult Hockey Ref Ina Yankova Building Attendant-Skate School C. It was recommended to ratify the check registers dated December 15 and 22. D. It was recommended to approve the following ordinary and customary contracts: City Council Meeting Minutes January 2, 2024 Page 2 1.Approve agreement with Hennepin Technical College for customized policetraining in the Pathways to Policing Cadet Program 2.Vendor Agreement with DJ Parker for Frosty Festival on January 12, 2024 3.Construction Management Agreement with RJM for services on the ECCReinvestment Project 4.Sponsorship Agreement with City County Credit Union for 2024 programs andevents: Frosty Festival,Series All Play, Spark! Mobile, Bow Wow-a-Rama,Market Fest. 5.Sponsorship Agreement with Goldfish Swim School for Big Rig Rally on May 24,2024 6.Sponsorship Agreement with Sholom for Senior programs & Events in 2024. 7.Lease Agreement with Fairview Health Services for continued use of old FireStation 3 building for ambulance services E.Item pulled from agenda. F.It was recommended toapprove the plans and specifications for Goat Hill Phase 3 Improvements and authorize the advertisement fora bid opening to be held at 1pm on January, 30 2024. G.It was recommended toauthorize submittal of the City’s Fiscal Year2024 Community Development Block Grant(CDBG) Application and adopt a Resolution approving the funding application request. H.It was recommended to approve issuance of a Request for Proposal (RFP) for the Creation of a Climate Action Plan. I.It was recommended to approve a Premises Permit and adopt a resolution approving Eagan High SchoolFootball Booster Club to conduct lawful gambling at Gametime Bar and Grill doingbusiness as Scratch Pizzeria located at 3450 Pilot Knob Road. J.Item pulled from agenda. K.It was recommended to approve an amendment to the Fee Schedule Appendix for the current Consulting Engineeringand Soils and Materials Testing Contracts for services to be provided in 2024. L.It was recommended toapprove the final payment for Contract 23-07 (2023 Well Rehabilitation Improvements) in theamount of $89,790.00 to Keys Well Drilling and accept the improvements for perpetual Citymaintenance subject to warranty provisions. M.It was recommended to approve the plans and specifications for Contract 24-13 (2024 Municipal Wells -Rehabilitation)and authorize the advertisement for a bid opening to be held at 11:00 a.m. CST on Thursday,January 24, 2024, electronically via QuestCDN. N.It was recommended toreceive the Draft Feasibility Report for Project 1544 (Blue Gentian Road –StreetImprovements) and schedule a public hearing to be held on February 6, 2024. O.It was recommended toreceive the Draft Feasibility Report for Project 1547 (Grand Oak Five –StreetImprovements) and schedule a public hearing to be held on February 6, 2024. P.It was recommended to receive the Draft Feasibility Report for Project 1548 (Beverly Drive – StreetImprovements) and schedule a public hearing to be held on February 6, 2024. Q.It was recommended to receive the Draft Feasibility Report for Project 1551 (Nicols Road - Street Improvements)and schedule a public hearing to be held on February 6, 2024. R.It was recommended to receive the Draft Feasibility Report for Project 1552 (O’Neill Drive, Lone Oak Parkway,Vikings Parkway, Lone Oak Drive and Water Annex -Street Improvements) and schedulea public hearing to be held on February 6, 2024. City Council Meeting Minutes January 2, 2024 Page 3 S.It was recommended to receive the Draft Feasibility Report for Project 1553 (Federal Drive/Bicentennial – StreetImprovements) and schedule a public hearing to be held on February 6, 2024. V.PUBLIC HEARINGS VI.OLD BUSINESS VII.NEW BUSINESS POSTPONEMENT – CONDITIONAL USE PERMIT and VARIANCE – Tierra Encantada- 3380 Coachman Road City Administrator Miller noted a public hearing was held at the Advisory Planning Commissionon November 28. At the meeting, an adjacent business owner voiced opposition to the requested variance and shared concerns about the traffic impact. The applicant has requested the Council postpone this item until January 16 in order to allow time to meet with the business owner and hopefully resolve the concerns. Councilmember Supina moved, Councilmember Bakken seconded a motion to approve postponement of the Tierra Encantada Conditional Use Permit and Variance requestsinvolving a daycare center for the property located at 3380 Coachman Road to January 16,2024.Aye: 5, Nay: 0. Motion carried. VIII.OTHER BUSINESS IX.LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X.ECONOMIC DEVELOPMENT AUTHORITY XI.ADMINISTRATIVE AGENDA XII.VISITORS TO BE HEARD XIII.ADJOURNMENT CouncilmemberHansenmoved, CouncilmemberSupinaseconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at6:34 p.m. ______________________ 1/16/2024 Date ______________________ Mayor ______________________ City Clerk