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02/20/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota February 20, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Supina. Councilmember Fields was absent. A regular Eagan City Council meeting was held on Tuesday, February 20, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Bakken, Hansen and Supina. Councilmember Fields was absent. Also present: City Administrator Miller, City Attorney Bauer, Police Chief New, Fire Chief Searle, Public Works Director Matthys, Community Development Director Hutmacher, and City Planner Schultz. Mayor Maguire called for a moment of silence to remember the three Burnsville public safety officers who were tragically killed on Sunday in the line of duty. Police Chief New and Fire Chief Searle rang the bell in honor of the fallen officers. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Bakken seconded a motion to adopt the agenda as presented. Aye: 4, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS ADMINISTER Oath of Office to Newly Appointed Police Officer Andrew Gillquist Chief New thanked the Council for allowing him an opportunity to introduce Officer Andrew Gilliquist. Chief New shared a few words about Officer Gillquist’s path to law enforcement before administering the Oath of Office. The mayor thanked Officer Gillquist and his family for their commitment to the profession. IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the Consent agenda. Aye: 4, Nay: 0. Motion carried. A. It was recommended to approve the Regular City Council meeting minutes from January 16, 2024. B. Personnel Items: 1. It was recommended to approve the hiring of a Senior Producer Video/Digital Content, to be named at a future City Council meeting. 2. It was recommended to approve the hiring of a City Engineer, to be named at a future City Council meeting. 3. It was recommended to approve a Memorandum of Agreement regarding recruitment incentive between the City of Eagan and the LELS Local #170 – Police Officers. 4. It was recommended to approve the amended 2024 non-union pay plan for seasonal, temporary, and part-time recurring positions. 5. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: City Council Meeting Minutes February 20, 2024 Page 2 • Garrett Kawlewski Engineering Intern C. It was recommended to ratify the check registers dated February 2 and 9, 2024. D. It was recommended to approve the following ordinary and customary contracts: 1. Sponsorship Agreement with Martin Luther Senior Living & Care for Corn Feed on July 25, 2024 and Holiday Lunch on December 16, 2024. 2. Eagan Community Center Contract for Services, Adventures in Cardboard on April 26, 2024 3. Eagan Community Center, Contract for Services, DASH Sports Summer Camps 2024 4. Augsburg Volleyball Camp Summer 2024 Eagan Community Center 5. Forest Bathing Meditation walk and presentation Eagan 50+ Seniors 6. Sponsorship Agreement with Costco-Eagan for Holz Farm events in 2024 and Bow Wow-a-Rama on August 1, 2024. 7. Sponsorship Agreement with Genisys Credit Union for Art Block & Winter Art Sale 2024, Food Truck Festival on August 9, 2024, Halloween Event on October 26 and Community Tree Lighting on December 3, 2024. 2024, 8. Agreement with AVI Systems for ETV Support 9. Sponsorship Agreement with Herself Health for High Tea on April 29, 2024, National Senior Day Party on May 29, 2024, Senior Expo on October 3, 2024 and Holiday Lunch on December 16, 2024. 10. Contract for 4th of July Fireworks show by RES Pyro. 11. Vendor Agreement with The Retreads for Market Fest on June 5, 2024. 12. Vendor Agreement with Katy Tessman and the Turnbuckles for Market Fest on June 12, 2024. 13. Vendor Agreement with No Limits the B-Side Band for Market Fest on June 19, 2024. 14. Vendor Agreement with TopShelf for Market Fest on June 26, 2024. 15. Vendor Agreement with Tony Sammis for Market Fest on July 10, 2024. 16. Vendor Agreement with The Rockin Hollywoods for Market Fest on July 10, 2024. 17. Vendor Agreement with Trevor McSpadden for Market Fest on July 17, 2024. 18. Vendor Agreement with Burning Blue Rain for Market Fest on July 24, 2024. 19. Vendor Agreement with Alligations for Market Fest on July 24, 2024. 20. Vendor Agreement with Singleton Street for Market Fest on July 31, 2024. 21. Vendor Agreement with The Double Down Daredevils for Market Fest on July 31, 2024. 22. Vendor Agreement with Vinnie Rose for Market Fest on August 7, 2024. 23. Vendor Agreement with Josh Cleveland for Market Fest on August 7, 2024. City Council Meeting Minutes February 20, 2024 Page 3 24. Vendor Agreement with Chris Holm for Market Fest on August 14, 2024. 25. Vendor Agreement with Lonesome Dan Kase for Market Fest on August 14, 2024. 26. Vendor Agreement with Tom Peschges for Market Fest on August 21, 2024. 27. Vendor Agreement with Sweet Colleens for Market Fest on August 21, 2024. 28. Vendor Agreement with Mike Poot for Market Fest on August 28, 2024. 29. Vendor Agreement with Tre Aaron and the Undergroove for Market Fest on August 28, 2024. 30. Sponsorship Agreement with Lakeside Orthodontics by Dr. Jennifer for Market Fest 2024, Halloween on Oct. 26, 2024, Tree Lighting Dec 2024, and New Years Noon Dance Party on Dec. 31, 2024. E. Item pulled from agenda. F. Item pulled from agenda. G. It was recommended to approve a manager change of the Off-Sale 3.2 Liquor License issued to Kwik Trip, Inc. doing business as Kwik Trip #179 located at 4600 Slater Road. H. It was recommended to approve a manager change of the Off-Sale 3.2 Liquor License issued to Walmart, Inc. doing business as Wal-Mart Store #1786 located at 1360 Town Centre Drive. I. It was recommended to approve a manager change of the Off-Sale Liquor License issued to Trader Joe’s East, Inc. doing business as Trader Joe’s #717 located at 2065 Cliff Road. J. It was recommended to approve a manager change of the On-Sale Wine and 3.2 Liquor License issued to Davanni’s, Inc. doing business as Davanni’s Pizza located at 1960 Cliff Road. K. It was recommended to approve an On-Sale Wine and Beer License with Sunday sales Takuya Sushi Inc doing business as Takuya Sushi. L. It was recommended to approve a resolution to declare tangible property in the possession of the Eagan Police Department as abandoned and unclaimed property. M. It was recommended to approve a manager change of the Off-Sale 3.2 Liquor License issued to Eagan 2008, LLC doing business as Cub Foods #31794 located at 1020 Diffley Road. N. It was recommended to receive Bids for Work Scope Packages 3A, 3B, 6A, 7C, 22A, 31A, 32A, 32B for Goat Hill Phase 3 Improvements (City Project 1557) and authorize the Mayor and City Clerk to execute all related contracts and documents. O. It was recommended to approve Change Order No. 2 for Contract 23-04 (Central Maintenance Facility – Fuel System Upgrade) and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to receive the bids for Contract 24-11 (2024 Sanitary Sewer and Storm Sewer – Pipe Lining) and award a contract to Visu-Sewer, Inc. for the base bid in the amount of $537,924.50 and authorize the Mayor and City Clerk to execute all related documents. Q. It was recommended to declare miscellaneous City property as surplus. V. PUBLIC HEARINGS APPROVE Street Improvement Project 1489, Dodd Rd/ Red Pine Ln/ Sienna/ Manley/ Natures/ Woodland/ Piney/ Finch APPROVE Street Improvement Project 1543, Wilderness Park 2nd APPROVE Street Improvement Project 1545, Norwest Court City Council Meeting Minutes February 20, 2024 Page 4 APPROVE Street Improvement Project 1546, River Hills/ Cinnamon Ridge 3rd & 4th APPROVE Street Improvement Project 1549, Eagan/ Sibley/ Terminal Industrial Park/ Yankee Doodle Rd/ Yankee Pl APPROVE Street Improvement Project 1550, Coachman Road/ Terra Glen APPROVE Street Improvement Project 1554, Lemay Lake Mayor Maguire invited Assistant City Engineer Aaron Nelson to present additional information on the projects. Mayor Maguire opened the public hearing and called for any residents wishing to speak on any of the projects. Hearing none, the mayor closed the hearing and returned the discussion to the Council. Councilmember Supina moved, Councilmember Bakken seconded a motion to close the public hearing and approve Projects 1489, 1543, 1545, 1546, 1549, 1550, and 1554 as presented and authorize the preparation of detailed plans and specifications. Aye: 4, Nay: 0. Motion carried. VI. OLD BUSINESS RECEIVE Bids and ADOPT Resolution Awarding the Sale of $19,975,000 General Obligation Tax Abatement Bonds, Series 2024A City Administrator Miller introduced the item and invited Tammy Omdahl with Northland Public Finance to present additional information to the Council. Northland obtained bids for the sale of the bonds, and the City received 18 bids, which results in stronger competition and better interest rates. The City also received a premium bid which lowered the amount to be borrowed to $18,900,000, with an interest rate of 3.6 percent. Ms. Omdahl stated she recommended approval of the resolution. Councilmember Hansen moved, Councilmember Supina seconded a motion to approve the resolution awarding the sale of $18,900,000 General Obligation Tax Abatement Bonds, Series 2024A. Aye: 4, Nay: 0. Motion carried. Mayor Maguire noted the bonding would finance the City’s Goat Hill improvements and the new Art House project. VII. NEW BUSINESS PRELIMINARY SUBDIVISION – Deerwood Forest – Thorson Homes / Brian Thorson City Administrator Miller introduced the item and turned to City Planner for a staff report and location map. The property to be divided is zoned R-1, and the proposal would create two lots, both meeting the R-1 size and dimensional standards. The applicant, Brian Thorson, was present for questions. Mayor Maguire called for any residents wishing to speak on any of the projects. Hearing none, the mayor returned the discussion to the Council. City Planner Schultz responded to a question from the mayor regarding how the property to the south take access. Mr. Schultz stated there is a shared driveway with the property to the west. City Council Meeting Minutes February 20, 2024 Page 5 Councilmember Supina moved, Councilmember Bakken seconded a motion to approve a Preliminary Subdivision to create two lots upon approximately 1.1 acres located upon property legally described as Lot 1, Block 1, Altobelli Addition, subject to the conditions listed in the APC minutes. Aye: 4, Nay: 0. Motion carried. 1. The developer shall comply with these standards conditions of plat approval as adopted by Council on July 1, 2014: A1, B1, C1, C2, E1, F1, G1 and L1. 2. The property shall be platted. 3. This development shall be responsible for a cash park and trails dedication based on the rates in effect at the time of building permit for both parcels. 4. An individual lot tree preservation plan shall be submitted at the time of building permit application for both parcels. 5. The development shall receive Final Subdivision approval prior to Building Permit issuance. 6. The grading and retaining wall design for Lot 2 shall be revised to direct the drainage toward Deerwood Drive to the north, instead of the neighboring property to the northeast, in a manner acceptable to the City Engineer. 7. A detailed grading, drainage, erosion, and sediment control plan shall be prepared in accordance with current City standards and codes, prior to final subdivision approval. 8. All erosion/ sediment control plans submitted for development and grading permits shall be prepared by a designer who has received current Minnesota Department of Transportation (MNDOT) training or approved equal training as determined by the City Engineer in designing stormwater pollution prevention plans. 9. All personnel responsible for the construction and management of erosion/ sediment control devices, and the establishment of vegetation for the development, shall have received Erosion/Sediment Control site management certification through the University of Minnesota, or approved equal training as determined by the City Engineer. 10. Erosion control measures shall be installed and maintained in accordance with City code and engineering standards. 11. The developer or builder shall restore the street, curb and gutter, and boulevard in a manner acceptable to the City Engineer. 12. The applicant shall obtain a separate right-of-way permit for any excavation in the right-of-way and provide a traffic control in accordance with the Minnesota Manual of Traffic Control Devices. 13. The applicant shall provide a vehicle turn around on each lot, in a manner acceptable to the City Engineer. VIII. OTHER BUSINESS IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY XI. ADMINISTRATIVE AGENDA XII. VISITORS TO BE HEARD City Council Meeting Minutes February 20, 2024 Page 6 XIII.ADJOURNMENT Councilmember Hansen moved, Councilmember Bakken seconded a motion to adjourn. Aye: 4, Nay: 0. Motion carried. The meeting was adjourned at 7:11 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk March 4, 2024