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05/07/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota May 7, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. A regular Eagan City Council meeting was held on Tuesday, May 7, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. Also present: City Administrator Miller, City Attorney Bauer, Police Chief New, Public Works Director Matthys, Community Development Director Hutmacher, and City Planner Schultz. II. ADOPT AGENDA Councilmember Bakken moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the Consent Agenda. Aye: 5, Nay: 0. Motion carried. A. It was recommended to approve the following meeting minutes: • March 12 Special City Council Minutes • March 19 City Council Minutes • April 2 City Council Minutes • April 8 Special City Council Minutes • April 9 Special City Council Minutes • April 16 City Council Minutes B. Personnel Items: 1. It was recommended to approve the hiring of Matt Carlson, Building Inspector 2. It was recommended to approve the hiring of a full-time Custodian, to be named at a future City Council meeting. 3. It was recommended to approve the hiring of a Firefighter, to be named at a future City Council meeting. 4. It was recommended to approve the hiring of a full-time Clerical Tech in the Community Development Department, to be named at a future City Council meeting. 5. It was recommended to accept the resignation of Ryan Giebel, Utility Maintenance Worker and authorize replacement. 6. It was recommended to approve the Memorandum of Agreement regarding a Maintenance Worker Trainee job classification between the City of Eagan and the Eagan Public Works and Parks Collective Bargaining Unit. 7. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Eliana Ehrman Asst Rec Leader • Morgan Egbert Asst Rec Leader City Council Meeting Minutes May 7, 2024 Page 2 • Alia Benedict Asst. Rec Leader • Carter Veen Asst. Rec Leader • Ella Sanders Asst. Rec Leader • Emma Bendickson Asst. Rec Leader • Hailey Johnson Asst. Rec Leader • Maggie Truesdell Asst. Rec Leader • Maxwell Thome Asst. Rec Leader • Sophia Zepelini Asst. Rec Leader • Aidan Dalzell Deck Coordinator • Jacob Tipple Facilities Assistant - CB • Anna Lavine Guest Relations Crew • Felix Robinson Guest Relations Crew • Hailey Gergersen Guest Relations Crew • Kate Johnson Guest Relations Crew • Logan Elliott Guest Relations Crew • MaKayla Shannon Guest Relations Crew • Matthew Kehler Guest Relations Crew • Theodore Vang Guest Relations Crew • Ashley Aldinger Guest Relations Coordinator • Anna Kessler Guest Relations Crew • Cora Krahn Guest Relations Crew • Elliott Gustafson Guest Relations Crew • Selma Olson Guest Relations Crew • William Sellner Guest Relations Specialist • Ben Wagner Head Lifeguard • Aiden Thissen Landscape Crew - Seasonal • Javier Hamlin Landscape Crew - Seasonal • Jeff Kells Landscape Crew - Seasonal • Jonah Spence Landscape Crew - Seasonal • Ben Currens Lifeguard • Bennett Fritz Lifeguard • Bergen Rohlwing Lifeguard • Claire Rutherford Lifeguard • Eddie Cortorra Lifeguard • Ethan Schumacker Lifeguard • Evan Faltzgraff Lifeguard • Gwyneth Hurka Lifeguard • Josie Seehafer Lifeguard • Julianne Miller Lifeguard • Kai Duckett Lifeguard • Lucia Fisher Lifeguard • Lucille Turfler Lifeguard • McKenna Felty Lifeguard • Olivia Varpness Lifeguard • Sadie Albrecht Lifeguard • Thomas Danielson Lifeguard City Council Meeting Minutes May 7, 2024 Page 3 • Tyler Burbey Lifeguard • Vidaan Shrestha Lifeguard • Gabriela Kotovsky Lifeguard Sub • Bassim Nijim Park Laborer - Seasonal • Brennen Andrusko Park Laborer - Seasonal • Connor Strop Park Laborer - Seasonal • Edward Moore Park Laborer - Seasonal • Emmett Gustafson Park Laborer - Seasonal • Greta Jensen Park Laborer - Seasonal • Joshua Leiran Park Laborer - Seasonal • Justin Kwon Park Laborer - Seasonal • Leighton Olson Park Laborer - Seasonal • William Thome Park Laborer - Seasonal • Brylee Koenck-Proeung Park Laborer- Seasonal • Brandon Bayerkohler Park Operations Assist. • Azure Brooks Planning Intern • Adriyanna Ellringer Pool Attendant • Averie Carleton Pool Attendant • Cameron Burbey Pool Attendant • Eva Birk Pool Attendant • Evan Heilman Pool Attendant • Greta Kavinsky Pool Attendant • Isabella Rice Pool Attendant • Lauren Jedlicka Pool Attendant • Madix Fulton Pool Attendant • Maxson Whipple Pool Attendant • Rylee Salseg Pool Attendant • Alexandria Knows His Gun Preschool Teacher • Cole Krouch Preschool Teacher • Kendall Peterson Preschool Teacher • Laura Star Preschool Teacher • Alex Thome Rec Leader • Anna Becker Rec Leader • Anna Feggestad Rec Leader • Ava Ligtenberg Rec Leader • Emily Sanders Rec Leader • Gabriel Parhar Rec Leader • Hilary Sanchez Rec Leader • Ibrahim Way Rec Leader • Jadin MacKenzie Rec Leader • Jenna Cook Rec Leader • John Gustafson Rec Leader • Karen Miller Rec Leader • Luke Durand Rec Leader • Margaret Olson Rec Leader City Council Meeting Minutes May 7, 2024 Page 4 • Marina Clubb Rec Leader • Maxwell Johnson Rec Leader • Morgan Martin Rec Leader • Nolan Peterson Rec Leader • William Johnson Rec Leader • Jamie Hammel Rec Program Assistant • Melissa Matthys Rec Program Assistant • Virginia Fritz Rec Program Specialist • Caitlin Reilly Rec Team Lead • Hannah Johnson Rec Team Lead • Kaley Riley Rec Team Lead • Sydney Bahma Rec Team Lead • Katherine Warnke Rec Team Leader • Paige Peterson Rec Team Leader • Keilie Kennedy Recreation Program Assist. • Kaitlyn Fisher Team Lead - Spark • Jack Budin Utility Maint - Seasonal • Mckenzie Doyscher Utility Maint - Seasonal • Miles Townsend Utility Maint - Seasonal • Gayle Mueller Water Fitness Instructor • Hui Sutera Water Fitness Instructor • Kelly DeVinny Water Fitness Instructor • Leanne Bondhus Water Fitness Instructor • Sandra Jeans Water Fitness Instructor C. It was recommended to ratify the check registers dated April 12, April 19, and April 26. D. It was recommended to approve the following ordinary and customary contracts: 1. Vendor Agreement with Southern Sound for Big Rig Rally on May 23, 2024 2. Processing Acknowledgement form with Impact Printing for use of National Change of Address Services 3. Vendor Agreement with Ruhland STrudel Haus for Big Rig Rally on May 23, 2024 4. Vendor Agreement with Blurberrybuzz Body Art for Big Rig Rally on May 23, 2024 5. Vendor Agreement with Jolly Tea Time for High Tea on April 29, 2024 6. Water Quality Cost Share and Maintenance Agreement with Jen Conroy for Water Quality Improvements at 1382 Lone Oak Road on LeMay Lake 7. Vendor Agreement with Kennadi Hurst for Eagan's Juneteenth on June 23, 2024 8. Sponsorship Agreement with Sun Thisweek for Promotional Sponsorship for events during 2024 9. Agreement with TKE Company for Police Elevator Replacement 10. Agreement with MN Soccer Holdings, Aurora 2024 for Video Production E. Item pulled from agenda. City Council Meeting Minutes May 7, 2024 Page 5 F. It was recommended to approve termination of City Contract 24-42 (Steel Erection) with South Central Erectors Inc. for the Eagan Art House (City Project 1558) and authorize Mayor and City Clerk to execute all related documents. G. It was recommended to accept a grant from the Minnesota Department of Public Safety for funding to support Pathways to Policing Program. H. It was recommended to approve grant dollars from the Federal government for sustainability related expenses; and amend the Sustainability Fund budget accordingly to account for these revenues and corresponding expenses. I. It was recommended to receive Bids for Work Scope Packages 5A, 7B, 8A, 8B, 9D, 10A, 23B, 26A, 1A, 7A, 8C, 10C for Goat Hill Phase 3 Improvements (City Project 1557) and authorize the Mayor and City Clerk to execute all related contracts and documents. J. It was recommended to approve a contract with AVI Systems, Inc. to provide audio visual equipment for the City Hall Training Room and Police Multipurpose Room. K. It was recommended to approve City Contract 24-75, Steel Erection Package for Eagan Art House (Project 1558) and award the contract to Spartan Steel Erectors, Inc. for the amount of $55,200 and authorize Mayor and City Clerk to execute all related documents. L. It was recommended to approve an On-Sale Wine and Beer License with Sunday sales for El Camino Taco Deli, LLC doing business as El Camino Gourmet Tacos located at 3345 Central Park Commons #100. M. It was recommended to receive the bids for Contract 24-14 (2024 Streetlight Improvements – Cedar Grove Area Streetlight LED Retrofit and Yankee Doodle Road, Construction), award a contract to Taylor Electric Company, LLC for the base bid in the amount of $209,155.00, and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to receive the bids for Contract 24-16 (2024 Streetlight Improvements – Cedar Grove Area Streetlight LED Retrofit, Equipment Purchase), award a contract to JT Services of Minnesota, Inc., for the base bid of $345,356.00, and authorize the Mayor and City Clerk to execute all related documents. O. It was recommended to proclaim May 19 through May 25, 2024, as Public Works Week, and authorize the Mayor and City Clerk to execute all related documents. P. It was recommended to proclaim July 2024 as Eagan Lakes Appreciation Month and authorize the Mayor and City Clerk to execute all related documents. Q. Item pulled from agenda. R. It was recommended to approve final payment of $2,865.53 for 23-15 (Evergreen Park Utility Inspection Pilot Program) and accept the improvements for perpetual City maintenance subject to warranty provisions. S. It was recommended to amend the 2024 Sustainability Fund budget to add two new streetlight LED projects for the 2024 streets plan. T. It was recommended to approve and direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Text Amendment to the Eagan 2040 Comprehensive Plan integrating the Northwest Central Commons Small Area Plan into the Central Commons Special Area. V. PUBLIC HEARINGS CERTIFICATION of Delinquent Utility Bills City Administrator Miller introduced the item and noted Finance Director Feldman was available for questions. The delinquent account under consideration for assessment has a history of non-payment and is currently carrying a high balance. City Council Meeting Minutes May 7, 2024 Page 6 Mayor Maguire called for public comment on the item. Hearing none, the Mayor closed the public hearing and returned the discussion to Council for additional discussion and motion. Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. Aye: 5, Nay: 0. Motion carried. STREET IMPROVEMENT PROJECT 1377, Argenta Trail Street Reconstruction City Administrator Miller introduced the item and invited Public Works Director Matthys to provide additional information and a map of the project. As it exists on the corporate boundary, the street would be reconstructed in partnership with Inver Grove Heights; a Joint Powers Agreement with the City of Inver Grove Heights was approved for preparation of a feasibility report for both cities. Director Matthys stated curb and gutter would be included with the street reconstruction, along with new storm sewer and watermain replacement. Dakota County would coordinate the addition of a segment of the Mendota-Lebanon Hills Greenway Trail system on the west side of the reconstructed roadway. Councilmember Bakken asked when the original watermain was installed. Director Matthys estimated it was installed prior to 1960. The purpose of the watermain replacement is to enhance the fire flow capacity for service to the buildings in the area. Director Matthys stated that special assessments of the adjacent properties would contribute funding for the improvements. He clarified the comprehensive guide designation for the single-family residence that would be assessed is Industrial. The assessment policy is based on the highest and best use of each property, but an appraisal would be done prior to an assessment hearing, and assessments would need to be capped at the appraisal amount. Mayor Maguire called for public comment on the item. Hearing none, the mayor returned the conversation to Council for additional conversation and motion. Councilmember Fields moved, Councilmember Supina seconded a motion to close the public hearing and approve 1377 (Argenta Trail - Street and Utility Improvements) as presented and authorized the preparation of detailed plans and specifications. Aye: 5, Nay: 0. Motion carried. VI. OLD BUSINESS VII. NEW BUSINESS CONDITIONAL USE PERMIT – Mulligan’s Indoor Golf/Matthew Schroeder – 1020 Discovery Road City Administrator Miller introduced the item and invited City Planner Schultz to provide additional information. Mr. Schultz shared a location map and noted that no site changes are proposed other than interior remodels to the building. A public hearing was held at the Advisory Planning Commission. The applicant was not present. City Council Meeting Minutes May 7, 2024 Page 7 Mayor Maguire called for members of the public wishing to speak on the item. Hearing none, the mayor returned the conversation to the Council. Councilmember Bakken moved, Councilmember Supina seconded a motion to approve a Conditional Use Permit to allow an indoor golf facility as a health and fitness club in a Business Park zoning district, upon property located at 1020 Discovery Road, subject to the following conditions: Aye: 5, Nay: 0. 1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The indoor golf facility shall be located as shown on the Tenant Delineation Plan dated March 19, 2024. 3. A Building Permit shall be obtained for the tenant buildout. 4. All signage shall comply with City Sign Code standards. A Sign Permit shall be obtained prior to installation of any signs. PLANNED DEVELOPMENT AMENDMENT and INTERIM USE PERMIT – Cedar Cliff Professional Park/Tony Reid – 2117, 2119 Cliff Drive City Administrator Miller introduced the item and invited City Planner Schultz to provide additional information. Mr. Schultz shared a location map and noted the applicant is requesting an Interim use Permit to allow for up to 25 vehicles to be parked overnight in the parking lot. The Planned Development Amendment request is to allow flexibility of the 10-foot minimum parking stall width, allowing 90foot wide stalls which have been in place for at least the last 17 years. Mr. Schultz noted staff is not aware of issues related to parking or circulation on the site related to this existing deviation. The applicant was present for questions. City Planner Schultz responded to a question from Councilmember Supina and confirmed the vehicles would fit within the existing 9 x 13 feet stalls. City Planner Schultz also responded to questions from Mayor Maguire and Councilmember Hansen regarding the deviation and how it came to be. City Planner Schultz stated the conditions of approval pre-date the current owner and aerial images show the stalls have been out of compliance for some time. It’s also not universally known that a zoning permit is recommended for parking lot paving and restriping, as this gives staff an opportunity to check for existing conditions of approval for the property. Mayor Maguire called for members of the public wishing to speak on the item. Hearing none, the mayor returned the conversation to the Council. Councilmember Fields moved, Councilmember Hansen seconded a motion to approve an Interim Use Permit to allow outdoor storage of up to 25 vehicles and one enclosed trailer upon property located at 2117 and 2119 Cliff Drive, legally described as Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition, subject to the following conditions: Aye: 5, Nay: 0. Motion carried. 1. This Interim Use Permit shall be recorded at Dakota County within 60 days of approval by City Council Meeting Minutes May 7, 2024 Page 8 the City Council. 2. The outdoor storage shall be limited to one enclosed trailer, and 25 vehicles consisting of passenger sedans, vans, and trucks. 3. The outdoor storage shall be limited to the location as identified on the Site Plan submitted April 3, 2024. 4. The Interim Use Permit is approved for a term of three years and shall terminate on May 7, 2027. 5. The Interim Use Permit shall be subject to an annual administrative review. The purpose of such review shall be to determine that the conditions of the permit are within compliance. 6. The Interim Use Permit may be revoked for failure to comply with any condition of the permit following notice of the noncompliance and a hearing by the City Council with all interested parties being given an opportunity to be heard. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve a Planned Development Amendment to allow less than the 10-foot minimum parking stall width for the property legally described as Lot 1, Block 1, Cedar Cliff Commercial Park 5th Addition, subject to the following conditions. Aye: 5, Nay: 0. Motion carried. 1. This Planned Development Amendment shall be recorded at Dakota County within 60 days of approval by the City Council. 2. The applicants shall submit a Revised Site Plan depicting the typical parking stall dimensions, including ADA designated stalls. 3. The vehicle parking shall be limited to the locations as identified on the Revised Site Plan to be submitted. 4. The parking lot shall be maintained with 126 parking spaces dimensioned 9 feet by 18 feet as depicted on the Revised Site Plan to be submitted. COMPREHENSIVE GUIDE PLAN AMENDMENT – Thomson Reuters Campus Redevelopment / Ryan Companies – 610 Opperman Drive City Administrator Miller introduced the item and invited City Planner Schultz to provide additional information. Planner Schultz provided staff report, including the proposed concept plan. Schultz noted the existing warehouse and binding facility will be retained by Thomson Reuters and is not included in this application. City Planner Schultz summarized the surrounding land uses and the adjacent roadways. The applicant, Peter Fitzgerald, Ryan Companies, was present and addressed the Council. Councilmember Bakken inquired about the two residential parcels south of the subject site and whether they would become nonconforming. City Planner Schultz stated the properties were subdivided but since some residential allowances were part of the PD, the subdivision was allowed. Schultz noted staff would review the land use designation (Major Office) and options to remove the parcels from the PD zone. City Council Meeting Minutes May 7, 2024 Page 9 Mayor Maguire inquired about the EAW and whether it would be completed at the upper limits of the housing proposals. City Planner Schultz stated staff worked with the applicants on a reasonable upper density range, but the housing illustrated on the concept plan doesn’t exceed that number. Mayor Maguire inquired about the 150-foot buffer between the residential neighborhood on the west side of Elrene. City Planner Schultz stated that Thomson Reuters volunteered the 150-foot buffer, the City Code requires 100-feet. Schultz added the PD is technically expired. City Attorney Bauer added that after expiration, it remains in place until the property is rezoned. Mayor Maguire inquired about the potential roadway connections. A civil engineer on the applicant team stated the preference would be to connect Opperman to Yankee Doodle, but they would need Gopher Resources to comply. In addition, they would like to connect Trails End to Elrene. Councilmember Supina inquired how the industrial traffic would go west on Yankee Doodle. The access to Yankee Doodle would be restricted to right turns only. Mayor Maguire called for public comment on the item. Paul Hagstrum, 3742 Windtree Drive, inquired why the housing proposal has been reduced from 200- 300 single family homes to 71, as well as the number of townhomes that were presented at that time compared to the number planned now. Additionally, the multifamily duplexes were not discussed at the community meeting previously held. Joe Bourne, 3772 Ridgewood Drive, stated the preservation of the character of Wescott Station Park is important. Patricia Connelly, 801 Ivy Lane, expressed concern over bringing industrial uses into a residential neighborhood. Asked the Council to focus on what can be done to limit impacts to residents, focus on light industry and possibility of mixed use. Imagine living a block away from this property, is it a place you would like to live. Joan Kappes, 3733 South Hills Drive, asked all of us to remember what a treasure Eagan is. Elrene is a treasure to people that live in this part of Eagan, and to take that away would diminish what we know and love. There are creative things that can be done to allow for housing but to preserve the beauty that is there. I’m asking that we be creative rather than do the same old, because this is our opportunity to preserve what we love. Kaitlyn Hillis, 713 Stonewood Road, stated the design of this project is important to us and implored the City to not just do the bare minimum to meet the requirements of the environmental review process but to preserve as much habitat as possible. Mayor Maguire called for additional public comment. Hearing none, the mayor returned the conversation to the Council for additional conversation. The applicant responded to the question raised by Mr. Hagstrum about the number of units, saying they are not prepared to offer a specific number of units or square footage of housing. They believe a residential use for Elrene is appropriate. City Council Meeting Minutes May 7, 2024 Page 10 Councilmember Fields moved, Councilmember Bakken seconded a motion to direct staff to submit to the Metropolitan Council a Comprehensive Guide Plan Amendment to change the land use designation from Major Office to Industrial, and Low and Medium Density Residential upon approximately 179 acres located southeast of Yankee Doodle Road and Elrene Road, formerly the Thomson Reuters campus. The property is legally described as Lot 1, Block 1, and Outlots B and C, West Publishing Company 4th Addition; and Lot 1, Block 1, West Publishing Company 7th Addition. Aye: 4 Nay: 1 (Councilmember Bakken). Motion carried. Councilmember Bakken moved, Councilmember Supina seconded a motion to direct preparation of an Alternative Urban Area-wide Review (AUAR) for the 179-acre site bounded by Yankee Doodle Road, Elrene Road, and State Highway 149. Aye: 5, Nay: 1. Motion carried. VIII.OTHER BUSINESS IX.LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X.ECONOMIC DEVELOPMENT AUTHORITY XI.ADMINISTRATIVE AGENDA XII.VISITORS TO BE HEARD XIII.ADJOURNMENT Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 8:44 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk June 4, 2024