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03/19/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 19, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. A regular Eagan City Council meeting was held on Tuesday, March 19, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. Also present: City Administrator Miller, City Attorney Bauer, Police Chief New, Fire Chief Searle, Public Works Director Matthys, Community Development Director Hutmacher, City Clerk VanHoose, and City Planner Schultz. II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS SWEARING IN of New Firefighters Zach Pate and Amy Reding OATH OF OFFICE for Santiago (Chago) Huerta, Battalion Chief, and TC Schellinger, Assistant Chief Fire Chief Searle addressed the Council and invited City Clerk VanHoose to administer the oath of office to new firefighters Pate and Reding, followed by a badge pinning. Chief Searle invited Battalion Chief Huerta and Assistant Chief Schellinger to take their oaths of office. Mayor Maguire congratulated Firefighters Pate and Reding, Battalion Chief Huerta, and Assistant Chief Schellinger and thanked them for their commitment to the profession. IV. CONSENT AGENDA Councilmember Bakken moved, Councilmember Supina seconded a motion to approve the Consent Agenda. Aye: 5, Nay: 0. Motion carried. A. Item pulled from agenda. B. Personnel Items: 1. It was recommended to approve the promotion of Jake Nelson from Building Inspector to Senior Building Inspector and authorize replacement. 2. It was recommended to approve the hiring of two Property Maintenance Inspectors, to be named at a future City Council meeting. 3. It was recommended to approve the resignation of Steve Gilberg, Water Production Supervisor and authorize replacement. 4. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Claire Hurka Lifeguard • Ella Armbrust Lifeguard • Henry Shay Lifeguard City Council Meeting Minutes March 19, 2024 Page 2 • Elsa Varpness Lifeguard • Sophia Weiland Lifeguard • Jack Gerdes Lifeguard • Keira Keogh Lifeguard • Kaiya Popp Lifeguard • Kallen Hoffman Lifeguard • Madeline Gerenz Lifeguard • Brooke Bolstorff Lifeguard • Isla Crawford Lifeguard • Makayla Bracy Lifeguard • Ethan Niemann Park Laborer- Seasonal • Brylee Koenck-Proeung Park Laborer- Seasonal • Hanon Axelrold Pool Attendant • Kate Teigland Pool Attendant • Owen Messerich Pool Attendant • Quinn Tillander Pool Attendant • Riley Tillander Pool Attendant • Hiba Rahman Rec Leader - Camp ECC • Emily Johnson Stormwater Intern • Hannah Figura Stormwater Intern • Joseph Lassegard Stormwater Intern • Trajan Kaeppe Stormwater Intern • Garrett Shannon Utility Maint Seasonal • Joaquin Guerrero Water Resources Intern C. It was recommended to ratify the check registers dated March 1 and March 8. D. It was recommended to approve the following ordinary and customary contracts: 1. Third Amendment to Caterer Agreement between City of Eagan and Mr. Pig Stuff LLC for services to clients booked at ECC 2. Third Amendment to Caterer Agreement between City of Eagan and Mintahoe Catering and Events for services to clients booked at ECC 3. Third Amendment to Caterer Agreement between City of Eagan and Baba's Mediterranean Cruise Cafe for services to clients booked at ECC 4. Vendor Agreement with Apple Valley High School Theater for Theater in the Park on July 15, 2024 5. Vendor agreement with Sidekicks for Food Truck Festival 6. Updated Sponsorship Agreement with Sholom for Valentine Bingo on Feb. 12, High Tea on April 29 and Pizza Party on May 21 7. Lease agreement with Pitney Bowes for new Postage Meter Machine for City Hall 8. Custodian Agreement with Old National Bank and The Bank of New York Mellon for Collateral Services 9. Approve Land Use Agreement with Blue Cross Blue Shield for 2024 Season E. It was recommended to adopt a resolution to accept the following donations: • $2,000 from Kerry J. Guerin, in honor of Pamela Guerin, for a memorial bench at Thomas Lake Park City Council Meeting Minutes March 19, 2024 Page 3 F. It was recommended to approve the plans and specifications for Contract 24-12 (Apollo Road / Lunar Lane - Storm Sewer Repair) and authorize the advertisement for a bid opening to be held at 11:00 a.m. CST on Thursday, April 11, 2024, electronically via QuestCDN. It was further recommended to approve an Easement Agreement and Temporary Construction Easement over Lot 1, Block 1 Apollo Subdivision (900 Apollo Road) for access to and completion of the proposed improvements and authorize the Mayor and City Clerk to execute all related documents. G. It was recommended to approve a resolution requesting the Minnesota Department of Transportation release the local bond principal and interest portion of the City of Eagan’s annual apportionment from the Municipal State Aid (MSA) Construction and Maintenance account. H. Item pulled from agenda. I. It was recommended to approve the 4th Quarter 2023 Financial Report as presented. J. It was recommended to approve a Final Plat (Pilot Knob Substation) to create one lot upon approximately 5.4 acres located at 4386 Pilot Knob Road, generally described as the northeast corner of Pilot Knob Road and Wilderness Run Road. K. It was recommended to adopt the Northwest Central Commons Small Area Plan and direct staff to proceed with a Comprehensive Guide Plan Text Amendment, integrating the small area plan into the City’s 2040 Comprehensive Guide Plan. L. It was recommended to direct preparation of an ordinance amendment to City Code Chapter 6 regarding rental licensing. M. It was recommended to approve / authorize receipt of grant funding after successful application to the Minnesota Department of Natural Resources (MN DNR) for $4,500 to control aquatic invasive plants in Hay Lake, Holz Lake, and nearby pond LP-29. N. It was recommended to waive the fees for special event permit fees and Rotary Bandshell and outdoor parks area rental. O. It was recommended to declare miscellaneous City property as surplus. P. It was recommended to approve an On-Sale and Sunday Liquor License for Greg and Lisa’s Hidden Treasure, Inc located at 4185 South Robert Trail. Q. It was recommended to approve action to not waive the monetary limits on municipal tort liability. R. It was recommended to approve the waiver of a deferred assessment related to the County’s purchase of the Schiela Trust property for the construction of a regional trail connection located at 4420 Dodd Road. V. PUBLIC HEARINGS APPROVE Draft Ordinance Amendment and Draft Advisory Commissions Policy City Administrator Miller introduced the item and noted that Council had previously directed staff to draft a new Advisory Commissions Policy to replace the previous “Guidelines for Commission Appointments and Procedures Policy.” The Council also asked that staff work with the City Attorney’s office to amend ordinance to require commission members who have reached their maximum of 10 years of service on one commission to take one year off before reapplying for another advisory commission, a change intended to expand opportunities for new members to serve on commissions. Notice regarding the ordinance amendment was provided of the Public Hearing in the City’s legal newspaper. May 7, 2024 City Council Meeting Minutes March 19, 2024 Page 4 Mayor Maguire called for members of the public wishing to comment on the item; hearing none, the mayor returned the conversation to Council for action. Councilmember Fields moved, Councilmember Bakken seconded a motion to approve an Ordinance amending sections 2.50 governing Advisory Commissions and to approve the Advisory Commissions Policy, updating and amending current policy. Aye: 5, Nay: 0. Motion carried. Mayor thanked staff for their work in coordinating and implementing the changes, resulting in strong turnout and engagement from applicants seeking appointment on Advisory Commissions. VI.OLD BUSINESS VII.NEW BUSINESS VIII.OTHER BUSINESS IX.LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X.ECONOMIC DEVELOPMENT AUTHORITY XI.ADMINISTRATIVE AGENDA XII.VISITORS TO BE HEARD XIII.ADJOURNMENT Councilmember Bakken moved, Councilmember Fields seconded a motion to adjourn. Aye: 4, Nay: 0. Motion carried. The meeting was adjourned at 6:55 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk