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04/16/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota April 16, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. A regular Eagan City Council meeting was held on Tuesday, April 16, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Fields, Bakken, Hansen and Supina. Also present: City Administrator Miller, City Attorney Bauer, Police Chief New, Public Works Director Matthys, Community Development Director Hutmacher, and City Planner Schultz. II. ADOPT AGENDA Councilmember Bakken moved, Councilmember Supina seconded a motion to adopt the agenda as presented. Aye: 5, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS IV. CONSENT AGENDA Prior to adopting the Consent Agenda, Mayor Maguire commented on item S, Approval of appointments to Eagan Advisory Commissions and the WMO Board. The Mayor remarked that Council interviewed applicants the previous week, and thanked all who applied and asked those who weren’t selected to continue to be involved in other ways. Councilmember Bakken stated he wasn’t able to be part of the interviews but is supportive of the recommendations and is grateful for the many talented residents who came forward in the process. Councilmember Bakken moved, Councilmember Fields seconded a motion to approve the Consent Agenda. Aye: 5, Nay: 0. Motion carried. A. Item pulled from agenda. B. Personnel Items: 1. It was recommended to approve the hiring of a Police Officer, to be named at a future City Council meeting. 2. It was recommended to approve the hiring of an Assistant City Engineer, to be named at a future City Council meeting. 3. It was recommended to accept the resignation of Cory Timm, Maintenance Trainee and authorize replacement. 4. It was recommended to approve the revisions to the Employee Handbook. 5. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Maria Youssef Asst Rec Leader • Tessa Krogh Deck Coordinator • Grady Barnidge Guest Relations Crew • Ryder Besse Guest Relations Crew • Michael Boom Guest Relations Crew • Evan LaFont Guest Relations Crew City Council Meeting Minutes April 16, 2024 Page 2 • Ashlan McCauley Guest Relations Crew • Steven Pratt Guest Relations Crew • Sophia Vogel Guest Relations Crew • Ashley Molina Guest Relations Crew • Eliza Hutmacher Guest Relations Crew • Mei Melby Guest Relations Crew • Evan Morrison Guest Relations Crew • Walter Pagel Guest Relations Crew • Henry Stein Guest Relations Crew • Tova Wutschke Guest Relations Crew • Elliott Finn Guest Relations Crew • Layla Tresedder Guest Relations Specialist • Zachary Herme Guest Relations Specialist • Jacob Pankratz Landscape Crew - Seasonal • David Johnston Landscape Crew - Seasonal • Eben Binkley Lifeguard • Emma Duryee Lifeguard • Ellie Kessler Lifeguard • Isaac Krebs Lifeguard • Alexandra Bodsgard Lifeguard • Alexander Dalzell Lifeguard • Mya Eaton Lifeguard • Leightyn Jarrell Lifeguard • Noah Schmeling Lifeguard • Logan Smoot Lifeguard • Ekaterina Vetoshkina Lifeguard • Chase Young Lifeguard • Claire Rutherford Lifeguard • Henri Lavoll Lifeguard • Peyton Taylor Lifeguard • Angelica Boyle Lifeguard • Sophie Sherman Lifeguard • Max Beckwith Park Laborer • Kaesan Lanari Park Laborer • Andrew Liekis Park Laborer • Cole Armstrong Park Laborer • Michael Gurewitz Park Laborer • David Rocheford Park Laborer • Austin Holm Park Laborer • Patrick LaCourse Park Laborer • Grayson Robbins Park Laborer • Kristain Cercioglu Pool Attendant • Taniah Borney Pool Attendant • Sevanah Davidson Pool Attendant • Katheryn Simonson Pool Attendant • Carter Michaels Pool Attendant City Council Meeting Minutes April 16, 2024 Page 3 • Owen Schmeling Pool Attendant • Carter Bedell Pool Attendant • Sophia Watry Pool Attendant Sub • Elizabeth Wall Rec Leader • Gabriel Yin Rec Leader • Charlie Grey Rec Program Specialist • Lauren Steenberg Rec Team Lead - Spark • Sam Erickson Recreation Program Assistant • Lauren Docherty Skate Instructor • Lauren Docherty Skate Instructor • Kevin Wormer Utility Maintenance Worker • Marcus Rothering Youth Art Instructor • Stephanie Stahl Youth Art Instructor C. It was recommended to ratify the check registers dated March 29 and April 5. D. It was recommended to approve the following ordinary and customary contracts: 1. Rental agreement Halloween Trail Walk events at Viking Lakes Facilities. 2. Rental Agreement for Juneteenth event at Viking Lakes Facilities 3. Sponsorship Agreement with Sholom for Valentine Bingo Feb 12, 2024, High Tea on April 29, 2024, Pizza Party on May 21, 2024, Concert in the Park on July 18,2024, Bingo Happy Hour on Sept. 9, 2024,Senior Expo on Oct. 3, 2024 and Holiday Lunch on Dec. 16, 2024. 4. Contract for HeArt of Eagan public art, Gail Katz-James, Contract #24-36 5. Contract for HeArt of Eagan Public Art, Judd Nelson #24-39 6. Contract for HeArt of Eagan Public Art, Pedersen Metal Design #24-35 7. Contract for HeArt of Eagan Public Art, Jamie Weinfurter, #24-37 8. Vendor Agreement with Lingonberry Forge for Holz Farm Spring Festival on May 19, 2024 9. 2024 Softball Umpire Services Agreement 10. Vendor Agreement with Joan's Arc for the Holz Farm Spring Festival on May 19, 2024 11. Sponsorship Agreement update with Herself Health for High Tea on April 29, 2024, Women's Pickleball Event on July 18, 2024, Senior Expo on October 3, 2024, and Holiday Lunch on December 16, 2024 E. It was recommended to adopt a resolution to accept the following donations: 1. $40,650 from the Eagan Citizen’s Crime Prevention Association to be used towards the purchase of a Flock Camera System. F. It was recommended to approve artwork selected for public Art installations across the city as recommended by the Advisory Parks and Recreation Commission. G. It was recommended to approve a Temporary On-Sale Liquor License and waive the license fee for the Eagan Hockey Association to provide alcohol at the Eagan Food Truck Festival. H. It was recommended to approve the ADA Transition Plan. I. It was recommended to approve the issuance of a request for qualifications for 2024-2025 Community Conversations. J. It was recommended to approve final payment to Boulder Creek Inc. in the amount of $22,656.80 for City Contract 23-14 (Earthwork) City Project 1556 (Goat Hill Pavilion) and accept the improvements for perpetual City maintenance subject to warranty provisions. K. It was recommended to receive the bids for Contract 24-15 (Northeast Eagan – Sanitary Sewer Upgrade – Phase 1) and award a contract to Carl Bolander & Sons, LLC for the base City Council Meeting Minutes April 16, 2024 Page 4 bid in the amount of $1,147,799.51 and authorize the Mayor and City Clerk to execute all related documents. L. It was recommended to receive the bids for Contract 24-12 (Apollo Road/Lunar Lane Storm Sewer Improvements), amend the Public Works Department’s 5-Year Capital Improvement Plan (2024-2028), adding $200,000 in 2024, and award a contract to Bituminous Roadways Inc. for the base bid in the amount of $417,390.50 and authorize the Mayor and City Clerk to execute all related documents. M. It was recommended to approve a Joint Powers Agreement between Dakota County Transportation Department and the City of Eagan for Pilot Knob Road (County State Aid Highway (CSAH 31))/Corporate Center Drive - Traffic Signal and Intersection Improvements and authorize the Mayor and City Clerk to execute all related documents. N. It was recommended to Direct the City Attorney to prepare an ordinance amendment to Chapter 3 of City Code – Municipal and Public Utilities – Rules and Regulations, Rates, Charges and Collections regarding a surcharge appeals process for the Inflow & Infiltration (I&I), Water Meter Replacement/Repair (R/R), Cross Connection Control (CCC), Advanced Metering Infrastructure (AMI), and Fats, Oils & Grease (FOG) Programs. O. It was recommended to Approve a Final Plat (Eagan Art House) to create one lot of approximately 16 acres located at 3981 Lexington Avenue. P. It was recommended to approve a Joint Powers Agreement for the administration and distribution of the Violent Crime Enforcement Teams grant for a gang enforcement officer. Q. It was recommended to approve a Joint Powers Agreement for the administration and distribution of the Violent Crime Enforcement Teams grant for prosecution services. R. It was recommended to approve a Temporary On-Sale Liquor License for the Eagan Funfest Committee. S. It was recommended to approve appointments of the City Council’s advisory commissions with terms beginning in May & June 2024. T. It was recommended to approve Schematic Design plan for Eagan Community Center Reinvestment Project and begin Design Development phase of professional services agreement with TKDA and authorize the Mayor and City Clerk to execute all related documents. V. PUBLIC HEARINGS VI. OLD BUSINESS VII. NEW BUSINESS VIII. OTHER BUSINESS IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X. ECONOMIC DEVELOPMENT AUTHORITY XI. ADMINISTRATIVE AGENDA XII. VISITORS TO BE HEARD May 7, 2024 City Council Meeting Minutes April 16, 2024 Page 5 XIII. ADJOURNMENT Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn. Aye: 5, Nay: 0. Motion carried. The meeting was adjourned at 6:42 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk