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06/18/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota June 18, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Hansen and Supina. Councilmember Bakken was absent. A regular Eagan City Council meeting was held on Tuesday, June 18, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Fields, Hansen and Supina. Councilmember Bakken was absent. Also present: City Administrator Miller, City Attorney Bauer, Public Works Director Matthys, Communications & Engagement Director Ellickson, Community Development Director Hutmacher, City Planner Schultz, II. ADOPT AGENDA Councilmember Hansen moved, Councilmember Supina seconded a motion to adopt the agenda as presented. Aye: 4, Nay: 0. Motion carried. III. RECOGNITIONS AND PRESENTATIONS PRESENTATION of Business Survey Results City Administrator Miller introduced Communications & Engagement Director Ellickson and invited him to present to the Council. Every two years, the City engages an independent research firm to conduct a scientific survey of business stakeholders. For the 2023 survey, over 2,800 businesses and leaders received mailings, with a total of 148 respondents. Director Ellickson emphasized that the business climate continues to be stable in Eagan. Nine out of ten respondents recommend operating a business in Eagan, and they rated quality of governance highly as well. The Council thanked staff for their work. IV. CONSENT AGENDA Councilmember Fields moved, Councilmember Supina seconded a motion to approve the Consent Agenda. Aye: 4, Nay: 0. Motion carried. A. It was recommended to approve the minutes from the May 14, May 21, and June 4, 2024 City Council meetings. B. Personnel Items: 1. It was recommended to accept the resignation of Jacob Vaupel, Assistant Street Maintenance Supervisor. 2. It was recommended to accept the resignation of Henry Pham, Police Cadet and authorize replacement. 3. It was recommended to approve the hiring of Ashlee Dehn, Firefighter. 4. It was recommended to approve the hiring of the following part-time recurring and seasonal employees: • Miranda Thompson Ice Skating Instructor • Morgan Failen-Hara Recreation leader • Navika Kishore Recreation Leader City Council Meeting Minutes June 18, 2024 Page 2 • Ben Schmit Recreation leader • Samantha Garness BA-1 Skate School C. It was recommended to ratify the check registers dated May 31 and June 7. D. It was recommended to approve the following ordinary and customary contracts: 1. Musical performance by Sue Mencel for Spark! Puppet show. 2. Vendor Service Agreement with Patrick Sheppard (David Mission) for Spark! Puppet shows. 3. Vendor Service Agreement with Anderson Race Management on June20, July 12 and August 14, 2024 4. Sponsorship Agreement with JonnyPops for donation of pops for Theater in the Park on July 15, 2024 and Concert in the Park on July 18, 2024. 5. Contract with Axon Enterprise, Inc. to provide Automatic License Plate Reader (ALPR) information for all patrol vehicles 6. Water Services Agreement for 590 Diffley Road 7. Cablecast Software Assurance Renewal 2024 8. Sponsorship Agreement with Hy-Vee for Market Fest POP booth on June 26, 2024 and August 21, 2024. 9. Change order for Council Chambers and Eagan Room A/V Project 10. Agreement with Dakota County related to a room rental at the Eagan Community Center 11. Vendor agreement with West Side Band for Juneteenth Celebration* 12. Vendor Agreement with Black Market Events for Juneteenth Celebration* 13. Vendor Agreement with Royal Family Music Group for Juneteenth Celebration* *In January 2024, Council directed that $10,000 be allocated to support the first annual Juneteenth Celebration in Eagan. This is the breakdown of how that money was spent: • $2,356 for tents • $5,390 for music • $2,000 for vendor and food truck logistics • Remainder for paid advertising E. Item pulled from agenda. F. It was recommended to approve the final payment to Red Cedar Steel in the amount of $23,912.26 for City Contract 23-18, City Project 1556 (Goat Hill Pavilion) and accept the improvements for perpetual City maintenance subject to warranty provision. G. It was recommended to approve a resolution adopting and authorizing implementation of the performance measures developed by the Council on Local Results and Innovation. H. It was recommended to approve a Request for Proposals for Legal Services. I. Item pulled from agenda. J. It was recommended to approve the granting of an easement to Dakota County to allow for construction of a County Greenway trail through city property. K. It was recommended to Approve Project 1613 (Lead Service Line Inventory Potholing – Water System Improvements) and amend the 2024 Water Fund Budget by adding $46,865.00 to meet the modified/revised US Environmental Protection Agency (USEPA) Lead and Copper Rule. City Council Meeting Minutes June 18, 2024 Page 3 L. It was recommended to acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Private Project 18-C (Lakeside of Eagan). M. It was recommended to approve the general insurance renewal for the period of July 1, 2024 to July 1, 2025. N. It was recommended to direct preparation of an ordinance amendment to City Code Chapters 6, 10, and 11 regarding adult use cannabis as regulated by the State of Minnesota. O. It was recommended to declare miscellaneous City property as surplus. P. It was recommended to approve a temporary on-sale liquor license for the St Paul Fire Foundation for an event June 28, 2024 at Omni Viking Lakes Hotel located at 2611 Nordic Way. V. PUBLIC HEARINGS CERTIFY Delinquent Utility Bills City Administrator Miller introduced the item noting that City Code allows certification of delinquent utility bills. The account in question is carrying a high balance and has a history of non-payment. All notices has been published in the legal newspaper and letters were sent to all affected property owners. Mayor Maguire opened the public hearing and called for public comment. Hearing none, the Mayor returned the conversation to Council for additional conversation. Councilmember Hanse moved, Councilmember Fields seconded a motion to close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. Aye: 4, Nay: 0. Motion carried. VI. OLD BUSINESS VII. NEW BUSINESS APPROVE Ordinance mending City Code Section 6.55 regarding rental property licensing and regulations City Administrator Miller introduced the item and invited Community Development Director Hutmacher to present to the Council about the proposed changes that ensure the City’s ordinance aligns with the Federal Fair Housing act. Ordinance amendments to be considered include removal of mandates for tenant background checks and the crime-free housing lease addendum, and references to repeat nuisance service calls. Director Hutmacher responded to a question from Mayor Maguire about the schedule for inspections stating staff are completing a portion of inspections annually and expect to complete inspections after 3 years. Director Hutmacher added the City would continue to require background checks for owners and managers of rental housing. Director Hutmacher responded to a question from Mayor Maguire about the nuisance service calls. The City would not be revoking a rental license because of repeat nuisance service calls. City Council Meeting Minutes June 18, 2024 Page 4 Mayor Maguire called for public comment. Hearing none, the Mayor returned the conversation to Council for additional conversation. Councilmember Supina moved, Councilmember Hansen seconded a motion to approve an ordinance amending Eagan City Code Chapter 6 entitled “Other Business Regulation and Licensing” by amending Section 6.55 regarding residential rental property licensing and regulations; and by adopting by reference Eagan City Code Chapter 1 and Section 6.99. Aye: 4, Nay: 0. Motion carried. VIII.OTHER BUSINESS IX.LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X.ECONOMIC DEVELOPMENT AUTHORITY XI.ADMINISTRATIVE AGENDA XII.VISITORS TO BE HEARD There was one visitor to be heard. Janine Hudson addressed the Council about concerns with the condition of an apartment located at 1350 High Side Drive, which her son recently signed a lease for. She cited concerns with cat urine on the carpeting and walls which have impacted the livability of the unit, and difficulty with property management in getting these issues resolved. She stated that while she understands the unit does not have any code violations, the City should do something so that people don’t have to live in these conditions. XIII.ADJOURNMENT Councilmember Fields moved, Councilmember Supina seconded a motion to adjourn. Aye: 4, Nay: 0. Motion carried. The meeting was adjourned at 7:17 p.m. ______________________ Date ______________________ Mayor ______________________ Deputy City Clerk July 16, 2024