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03/04/2024 - City Council RegularMINUTES OF A REGULAR MEETING OF THE EAGAN CITY COUNCIL Eagan, Minnesota March 4, 2024 A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present were Mayor Maguire, Councilmembers Fields, Hansen and Supina. Councilmember Bakken was absent. A regular Eagan City Council meeting was held on Monday, March 4, at 6:30 p.m. Present were Mayor Maguire, Councilmembers Fields, Hansen and Supina. Councilmember Bakken was absent. Also present: City Administrator Miller, City Attorney Bauer, Police Chief New, Fire Chief Searle, Public Works Director Matthys, Community Development Director Hutmacher, and City Planner Schultz. II.ADOPT AGENDA Councilmember Hansen moved, Councilmember Fields seconded a motion to adopt the agenda as presented. Aye: 4, Nay: 0. Motion carried. III.RECOGNITIONS AND PRESENTATIONS RECOGNIZE the Retirement of City Engineer John Gorder following 28 years of service Public Works Director Matthys addressed the Council and spoke kindly of Mr. Gorder’s service to the City over his career. Mr. Gorder addressed the Council and stated he wanted to thank the people who supported his career development over the years including his wife, the different City departments and his colleagues in the City Engineering and Public Works department. Mr. Gorder thanked the Council for their support of City staff. The Mayor and Council members thanked John for his service. IV.CONSENT AGENDA Mayor Maguire recommended pulling item P to be acknowledged prior to approving the Consent agenda. A.It was recommended to approve the Regular City Council meeting minutes from February 6 and 20, 2024. B.Personnel Items: 1.It was recommended to approve the promotion of Aaron Nelson from Assistant City Engineer to City Engineer and authorize replacement. 2.It was recommended to approve the hiring of Quentin Hayes, Police Cadet. 3.It was recommended to approve the hiring of Jack Young, Police Cadet. 4.It was recommended to approve the hiring of Nicholas Robb, Police Cadet. 5.It was recommended to approve the hiring of Blake Desmond, Police Cadet. 6.It was recommended to approve the hiring of Gina Marengo, part-time Clerical Technician in the Parks and Recreation Department. 7.It was recommended to accept the resignation of Kristen Twitchell, Aquatics Operations Supervisor and authorize to fill with temporary employment for the 2024 aquatics season. 8.It was recommended to approve the hiring of the following part-time recurring and seasonal employees: •Grace Ellis Engineering Intern City Council Meeting Minutes March 4, 2024 Page 2 •Ethan Niemann Park Laborer Seasonal •Michael Finch Rec Program Assistant •Ian Rapp Utility GIS Seasonal •Riley Simmons Utility GIS Seasonal •Austin Lentz Utility Maintenance Seasonal •Colby Lentz Utility Maintenance Seasonal •Kailer Wenzel Utility Maintenance Seasonal C.It was recommended to ratify the check registers dated February 16 and 23, 2024. D.It was recommended to approve the following ordinary and customary contracts: 1.Dungeons and Dragons Summer Camp Contract for ECC 2.Lynch Basketball Camp at the ECC 3.Vendor Agreement with Charlie Maguire for Music in the Park on Tuesday, August 27, 2024 4.Vendor Agreement with The Riddle Brothers for Music in the Park on Thursday, June 27, 2024 5.Vendor Agreement with Twin Cities Show Chorus for Music in the Park on Tuesday July 30, 2024 6.Amendment to the JPA between multiple municipalities to share cost and use of AssetWorks, (Current Fleet Management software program) 7.Master Services Agreement with Flock Group, Inc. for the Purchase and Support of Flock Safety Camera Software and Hardware 8.Vendor Agreement with Dakota Valley Symphony and Chorus Concert in the Park on July 18, 2024 9.Vendor Agreement with Marv Gohman for the Holz Farm Spring Festival on May 19, 2024 10.Agreement with US Bank Trust to provide paying agent services and facilitate principal and interest payments on behalf of the City of Eagan for the GO Tax Abatement Bonds, Series 2024A 11.Sponsorship Agreement with Blue Cross Blue Shield of MN for High Tea on April 29, 2024 and Music in the Park on July 18, 2024 12.Agreement with AVI Systems for ETV Support E.It was recommended to adopt a resolution to accept the following donations: •$2,000 from Kerry J. Guerin, in honor of Pamela Guerin, for a memorial bench at Thomas Lake Park F.It was recommended to receive bids for work scopes one through five (1-5) and seven through twenty (7-20) for Eagan Art House (City Project 1558) and authorize the Mayor and City Clerk to execute all related documents; reject work scope six (6 - carpentry/caulking/ specialties) and authorize a re-advertisement for bids to be held at 2:00 p.m. on March 21, 2024. G.It was recommended to approve a waiver of license, permit, and rental fees for Eagan’s July 4th Fun Fest. H.It was recommended to approve agreement for professional services for the development of a Climate Action Plan. I.It was recommended to approve the final payment for Contract 23-04 (Central Maintenance Facility – Fuel System Upgrade) in the amount of $48,616.40 to Minnesota Petroleum Service, Inc. and accept the improvements for perpetual City maintenance subject to warranty provisions. City Council Meeting Minutes March 4, 2024 Page 3 J.It was recommended to approve the plans and specifications for Contract 24-01 (City-Wide 2024 Neighborhood Street Revitalization) and authorize the advertisement for a bid opening to be held at 9:30 a.m. CST on Thursday, March 28, 2024, via an electronic bid site. K.It was recommended to approve the plans and specifications for Contract 24-02 (City-Wide 2024 Neighborhood Street Revitalization) and authorize the advertisement for a bid opening to be held at 10:30 a.m. CST on Thursday, March 28, 2024, via an electronic bid site. L.It was recommended to approve the plans and specifications for Contract 24-15 (Northeast Eagan - Sanitary Sewer Upsize – Phase 1) and authorize the advertisement for a bid opening to be held at 9:30 a.m. CST on Thursday, March 28, 2024, via an electronic bid site. M.It was recommended to amend the 2024 Public Utilities Fund Budget by $54,000 for the purchase of a new vehicle for the Utility Division. N.It was recommended to acknowledge the completion and authorize perpetual City maintenance, subject to warranty provisions, of City Private Project 15-B (Dakota Path 4th Addition). O.It was recommended to reschedule public hearing for March 19 to Consider Draft Ordinance Amendment and Draft Advisory Commission Policy. P.It was recommended to approve waiver of license, permit, and rental fees for Eagan’s Juneteenth Event. Q.It was recommended to amend the 2024 General Fund Budget for Juneteenth Event Programming. Mayor Maguire stated members of the Juneteenth event planning committee were in attendance and he would like to recognize them. The mayor added the Council looks forward to hearing more details about the event as it gets closer and thanked the residents for taking the initiative and organizing it. The mayor also thanked Assistant City Administrator Alig for her efforts in supporting the work. Councilmember Fields moved, Councilmember Supina seconded a motion to approve the Consent agenda. Aye: 4, Nay: 0. Motion carried. V.PUBLIC HEARINGS CERTIFICATION of Delinquent Nuisance Abatement Bills City Administrator Miller introduced the item and stated Finance Director Feldman was present for questions. The City currently has 26 properties with delinquent false alarm invoices totaling $13,987.50. Mayor Maguire called for members of the public to comment on the item. Hearing none, the mayor turned to Council for additional discussion and motion. Councilmember Supina moved, Councilmember Fields seconded a motion to close the public hearing and approve the final assessment roll for delinquent nuisance abatement bills and authorize its certification to Dakota County for collection with property taxes. Aye: 4, Nay: 0. Motion carried. CERTIFICATION of Delinquent Utility Bills City Administrator Miller introduced the item and stated Finance Director Feldman was present for questions. The City currently has approximately 765 delinquent utility accounts with outstanding balances. City Council Meeting Minutes March 4, 2024 Page 4 Mayor Maguire called for members of the public to comment on the item. Hearing none, the mayor turned to Council for additional discussion and motion. Councilmember Hansen moved, Councilmember Fields seconded a motion to close the public hearing and approve the final assessment roll for delinquent utility bills and authorize its certification to Dakota County for collection with property taxes. Aye: 4, Nay: 0. Motion carried. Mayor Maguire opened the public hearing and called for any residents wishing to speak on any of the projects. Hearing none, the mayor closed the hearing and returned the discussion to the Council. Councilmember Supina moved, Councilmember Bakken seconded a motion to close the public hearing and approve Projects 1489, 1543, 1545, 1546, 1549, 1550, and 1554 as presented and authorize the preparation of detailed plans and specifications. Aye: 4, Nay: 0. Motion carried. VI.OLD BUSINESS RECEIVE Bids and ADOPT Resolution Awarding the Sale of $19,975,000 General Obligation Tax Abatement Bonds, Series 2024A City Administrator Miller introduced the item and invited Tammy Omdahl with Northland Public Finance to present additional information to the Council. Northland obtained bids for the sale of the bonds, and the City received 18 bids, which results in stronger competition and better interest rates. The City also received a premium bid which lowered the amount to be borrowed to $18,900,000, with a true interest rate of 3.6 percent. Ms. Omdahl stated she recommended approval of the resolution. Councilmember Hansen moved, Councilmember Supina seconded a motion to approve the resolution awarding the sale of $18,900,000 General Obligation Tax Abatement Bonds, Series 2024A. Aye: 4, Nay: 0.Motion carried. Mayor Maguire noted the bonding would finance the City’s Goat Hill improvements and the new Art House project. VII.NEW BUSINESS PLANNED DEVELOPMENT AMENDMENT – Car Care Advanced Service Center City Administrator Miller introduced the item and turned to City Planner Mike Schultz for a staff report and location map. Schultz noted the applicant is proposing to add 2 service bays on the site, resulting in encroachments on the side yard and Cliff Road right-of-way. The applicant was present for questions. Councilmember Supina inquired about the trash enclosures and whether the intent was to increase the number of dumpsters from what is currently on the site. The applicant explained the volume would be about the same but the layout will change slightly due to the building configuration. Mayor Maguire called for any residents wishing to speak on the project. Hearing none, the mayor returned the discussion to the Council. City Council Meeting Minutes March 4, 2024 Page 5 Councilmember Fields moved, Councilmember Hansen seconded a motion to approve a Planned Development Amendment to allow an addition off the southwest corner of the building to add two additional service bays, storage space and office space for a motor vehicle repair facility upon property located at 1575 Cliff Road, legally described as Lot 4, Block 1, Thomas Lake Center, subject to the conditions listed in the APC minutes. Aye: 4, Nay: 0. Motion carried. 1.An Amendment to the Planned Development Agreement shall be executed and recorded with the Dakota County Recorder’s office. The following exhibits shall be made part of the Agreement: •Site Plan •Building Elevations •Landscape Plan 2.The Site Plan shall be revised to identify building setbacks, bulk standards and meet minimum accessible parking stall requirements. 3.All rooftop mechanical equipment must be screened from off-site views in accordance with City Code standards. 4.All signage shall be subject to compliance with the City’s Sign Ordinance. A Sign Permit is required prior to installation of any signs. 5.The exterior finish of the addition shall match the existing building. 6.All trash and recyclables shall be stored inside the trash enclosure, consistent with City Code standards. 7.New housing shields shall be installed on existing wall pack lighting fixtures so the source of light is not visible from off the property. The applicant shall provide a lighting detail at the time of building permit. 8.All auto repair and maintenance shall be done inside the building. 9.The applicant shall submit a Landscape Plan for tree replacement and the revitalization of the existing landscaping for review and approval by the City Forester. 10.The applicant shall install and maintain an effective catch-basin insert filter in the existing catch- basin in the north side of this site’s stormwater management system, along with the installation and maintenance of effective oil-absorbent materials, in a manner acceptable to the City Engineer. City Water Resources staff will re-evaluate after one-year of operation to determine if the oil-absorbing materials within the catch-basin insert filters continue to be needed. 11.The applicant shall include an inspection/maintenance schedule (of an appropriate recurring frequency and after 0.5-inch rain events or greater) and other details for ensuring effective operation of the catch-basin insert filter for pollutant/oil-capture. Details shall be included in applicable plan sheet(s). 12.The property owner shall enter into a long-term stormwater management system maintenance agreement with the City, detailing the inspection and maintenance required to occur to ensure proper operation and performance of the private stormwater management system pollutant containment practices and measures, in a form acceptable to the City Attorney. 13.This development shall provide hydrant spacing and locations in accordance with City Fire Department and Public Works standards (requires one new hydrant north of building). VIII.OTHER BUSINESS IX.LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE X.ECONOMIC DEVELOPMENT AUTHORITY City Council Meeting Minutes March 4, 2024 Page 6 XI.ADMINISTRATIVE AGENDA XII.VISITORS TO BE HEARD XIII.ADJOURNMENT Councilmember Hansen moved, Councilmember Supina seconded a motion to adjourn. Aye: 4, Nay: 0. Motion carried. The meeting was adjourned at 7:02 p.m. ______________________ Date ______________________ Mayor ______________________ City Clerk April 2, 2024