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Eagan Gardens - 2014-11-13 Proposal for Engineering Services, Eagan Gardens Balconies COLLABORATIVE DesignGroup,,«e. I rip Architecture Engineering Interiors Planning November 13, 2014 Jessica Marschinke Cities Management 2100 Summer St. NE Suite 280 Minneapolis, MN 55413 Re: Proposal for Engineering Services Project: Eagan Gardens Balcony Replacement Dear Jessica, Collaborative Design Group is pleased to present our proposal for engineering services to prepare construction documents for the replacement of the 144 balconies at Eagan Gardens Apartments, and assist with bidding and construction administration. With this fee letter, CDG proposes to provide the services outlined below. PROJECT DESCRIPTION The Balconies Condition Survey prepared by Collaborative Design Group dated October 15, 2014 identified that the existing balconies should be removed and replaced. As there are several different types of materials and construction methods that could be used, this project should begin with a meeting between representatives of the owner and CDG to match long term performance expectations with the available budget for replacement. The outcome of this meeting will direct the design of the new balconies. Our scope of work to provide this work is as follows: SCOPE OF WORK Construction Documents • Meet with representatives of the owner to discuss budget and project expectations. • Review drawings and perform a site visit to better understand the existing conditions. 100 Portland Avenue South, Suite 100 Minneapolis, Minnesota 55401 t 612.332/3654 f 332.3626 Affirmative Action, Equal Opportunity Employer www.collaborativedesigngroup.com November 13, 2014 Jessica Marschinke Proposal for Engineering Services Eagan Gardens Balcony Replacement • Prepare plans, details, and specifications that will be used to bid and construct the balconies, as well as be used to obtain a building permit from the City of Eagan. Construction Administration • Issue plans and specifications to contractors for bidding. • Conduct a pre-construction meeting with you and the chosen contractor to discuss logistics, expectations, and schedule. • Perform weekly site observations throughout the construction period (assumed to be 28 weeks) to ensure compliance of work with the construction documents. • Perform final observation of the work to close out the project. COMPENSATION Our compensation for providing the above basic services will be invoiced on a time and material basis according to the attached Rate Schedule. Our fee will not to exceed $18,600.00, including normal reimbursable expenses as outlined below. • Construction Documents $ 5,560.00 • Construction Administration $13,120.00 REIMBURSABLE EXPENSES 1. Automobile expenses for vehicles, including mileage, parking, or use of rental car. 2. Reproduction and plotting of drawings, specifications and reports. 3. Postage, handling, and delivery costs. ADDITIONAL SERVICES Compensation for authorized Additional Services will be computed on a Time and Materials Basis according to our Hourly Rate Schedule. INVOICES Invoices will be submitted monthly for services performed during the previous month. Payment is due upon receipt of the invoice. Interest will be added to accounts in arrears (30 days) at the rate of one percent (1.00/0) per month (12010 per annum) or the maximum rate allowed by law, whichever is less. For the collection of any delinquent account, Collaborative Design Group, Inc. will be reimbursed for all court costs and reasonable attorneys' fees incurred. November 13, 2014 Jessica Marschinke Proposal for Engineering Services Eagan Gardens Balcony Replacement LIMITATION OF LIABILITY It is agreed that Collaborative Design Group, Inc.'s liability to you for any nature of damages arising out of or caused by any error, omission, negligence, strict liability, breach of contract or breach of any other obligation in connection with this Agreement shall be limited to a sum not to exceed $25,000, or the amount of A/E fees received pursuant to this Agreement, whichever is greater, and that you will accept this limited amount as full satisfaction of all claims you may assert for damages arising from Collaborative Design Group's services. ACCEPTANCE If this proposal is acceptable to you, please indicate by signing below and returning a copy for our records. We are prepared to begin this project immediately. If you have any questions, please do not hesitate to call. Very truly yours Authorized by: Collaborati a esi n Group, Inc. Cities Management C aig ilkert, PE Signature: Principal Title: Date: November 13, 2014 Jessica Marschinke Proposal for Engineering Services ire Eagan Gardens Balcony Replacement HOURLY RATE SCHEDULE Standard Billing Rates-2014 Position HourlyRates Principal Architect $180/hr Sr. Project Manager $155/hr Project Manager $125/hr Sr. Project Architect $125/hr Wproject Architect $115/hr Architect $100/hr Architectural Designer 2 $115/hr Architectural Designer 1 $85/hr Historic Preservation Specialist $125/hr Sr. Interior Designer $105/hr Project Interior Designer $95/hr Interior Designer $85/hr Design Intern $55/hr Principal Structural Engineer $180/hr Sr. Structural Engineer $125/hr Structural Engineer $110/hr Structural Engineer, EIT $100/hr Structural Designer $100/hr Roofing Specialist $135/hr Building Envelope Specialist $110/hr Construction Observe 0/h Digital Technician $80/hr —MMPW-Drafter $90/hr Clerical $80/hr