01/07/2025 - City Council Regular
MINUTES OF A REGULAR MEETING OF
THE EAGAN CITY COUNCIL
Eagan, Minnesota
January 7, 2025
A Listening Session was held at 6:00 p.m. prior to the regular City Council meeting. Present
were Mayor Maguire, Councilmembers Supina, Bakken, Fields and Hansen.
A regular Eagan City Council meeting was held on Tuesday, January 7, 2025, at 6:30 p.m.
Present were Mayor Maguire, Councilmembers Supina, Bakken, Fields and Hansen. Also
present: City Administrator Miller, City Attorney Bauer, Public Works Director Matthys,
Parks and Recreation Director Pimental, Assistant City Administrator Alig and City Planner
Schultz.
II. Adopt Agenda
Councilmember Bakken moved, Councilmember Hansen seconded a motion to
adopt the agenda as presented.
Aye: 5, Nay: 0; Motion carried.
III. Recognitions and Presentations
OATH OF OFFICE for Councilmember Fields and Councilmember Supina.
City Clerk VanHoose administered the Oath of Office to Councilmember Fields
and Councilmember Supina. Councilmember Fields expressed gratitude to
fellow Councilmembers and staff. Mayor Maguire congratulated
Councilmembers Fields and Supina, thanking them for their service to the City
of Eagan.
IV. Consent Agenda
A. It was recommended to APPROVE the following minutes:
• December 17, 2024 Regular City Council Meeting Minutes
B. It was recommended to:
• APPROVE the Change of Status of Quentin Hayes from part-time to full-
time Police Cadet and authorize replacement of part-time position.
• APPROVE the promotion of Mike Winters from Fire Captain to Fire
Battalion Chief and authorize replacement.
• APPROVE the promotion of Kevin Teat from Firefighter to Fire Captain and
authorize replacement.
City Council Meeting Minutes
January 7, 2025
• APPROVE the promotion of Derek Nord from Pathways to Policing to
Police Officer and authorize replacement.
• APPROVE the promotion of Erik Collins from Pathways to Policing to
Police Officer and authorize replacement
• APPROVE the promotion of Chase Thomas from Pathways to Policing to
Police Officer and authorize replacement.
• APPROVE the hiring of Steven Grossman, Utilities Superintendent.
• ACCEPT the resignation of Nick Hicks, Pathways to Policing and authorize
replacement.
• APPROVE the hiring of the following part-time recurring and seasonal
employees:
Carver King Basketball Scorekeeper
Daphne Smoley BA1 – Skate School
Gabriel Walz BA1 – Skate School
Drake Manitz Rink Attendant
Joaquin Guerrero Water Resources Intern
C. It was recommended to RATIFY the check registers dated December 13, 2025
and December 20, 2025 as presented.
D. It was recommended to APPROVE the ordinary and customary contracts listed
below.
1. LEAST Services Counseling to provide services to Law Enforcement and
First Responders.
2. MKC, Inc. for Davis Bacon Act compliance review services for federal
grant administration of EECBG Funds.
3. Sponsorship Agreement with Think Bank for Eagan Market Fest 2025.
4. Agreement with Ryan Companies to utilize the 7-story office building
located at 610 Opperman Dr for Police and Fire training purposes
5. Agreement with Pop Rocks on August 8, 2025.
E. It was recommended to ADOPT a resolution to accept the following donations:
• $2500 grant from the MN Chiefs of Police Association to be used for the
police department’s Youth Leadership Academy Program.
• $1,000 grant from Eagan Noon Rotary to be used for the Youth Leadership
Academy.
F. It was recommended to CANCEL the January 14, Special Council Meeting.
City Council Meeting Minutes
January 7, 2025
G. It was recommended to AUTHORIZE submittal of Fiscal Year 2025 Community
Development Block Grant (CDBG) Application and adopt a Resolution approving
the funding application request.
H. It was recommended to WAIVE license, permit and rental fees for Eagan Art
Festival.
I. It was recommended to APPROVE Change Order No. 8 for Eagan Art House (City
Project 1558).
J. It was recommended to APPROVE an amendment to the Fee Schedule Appendix
for the current Consulting Engineering and Soils/Materials Testing rates for services
to be provided in 2025.
K. It was recommended to APPROVE the final payment for Contract 24-13 (Municipal
Wells 1, 4, 19 - 2024 Rehabilitation) in the amount of $36,628.75 to Keys Well
Drilling, Inc. and accept the improvements for perpetual City maintenance subject
to warranty provisions.
L. It was recommended to APPROVE the plans and specifications for Contract 25-09
(Municipal Wells 5, 8, 9 - 2025 Rehabilitation) and authorize the advertisement for a
bid opening to be held at 11:00 a.m. CST on Thursday, February 6, 2025,
electronically via QuestCDN.
M. It was recommended to APPROVE the plans and specifications for Contract 25-09
(Municipal Wells 5, 8, 9 - 2025 Rehabilitation) and authorize the advertisement for a
bid opening to be held at 11:00 a.m. CST on Thursday, February 6, 2025,
electronically via QuestCDN.
N. It was recommended to APPROVE the final payment for Contract 23-17 (North Water
Treatment Plant - Utilities Administration Remodel) in the amount of $18,332.71 to
RAK Construction, Inc. and accept the improvements for perpetual City
maintenance subject to warranty provisions.
O. It was recommended to APPROVE the final payment for Contract 24-02 (2024 Street
Revitalization) in the amount of $66,845.17 to Bituminous Roadways, Inc. and
accept the improvements for perpetual City maintenance subject to warranty
provisions.
P. It was recommended to APPROVE Change Order No. 1 for Contract 24-14 (Cedar
Grove Area and Yankee Doodle Road - 2024 Streetlight Improvements) and authorize
the Mayor and City Clerk to execute all related documents.
Q. It was recommended to APPROVE Change Order No. 1 for Contract 24-12 (Apollo
Road/Lunar Lane - Storm Sewer Improvements) and authorize the Mayor and City
Clerk to execute all related documents.
R. It was recommended to RECEIVE the Draft Feasibility Report for Project 1371 (Erin
Drive/ Erin Lane - Street Improvements) and schedule a public hearing to be held on
February 4, 2025.
City Council Meeting Minutes
January 7, 2025
S. It was recommended to RECEIVE the Draft Feasibility Report for Project 1569
(Harvey 1 & 2/ Burrview Acres/ Hwy 55 Frontage/ Cherrywood - Street
Improvements) and schedule a public hearing to be held on February 4, 2025.
T. It was recommended to RECEIVE the Draft Feasibility Report for Project 1568
(Golfview Drive - Street Improvements) and schedule a public hearing to be held on
February 4, 2025.
U. It was recommended to RECEIVE the Draft Feasibility Report for Project 1570
(Lakeside Estates - Street Improvements) and schedule a public hearing to be
held on February 4, 2025.
V. It was recommended to RECEIVE the Draft Feasibility Report for Project 1573
(Sunset/ Northview Meadows/ Overview Estates/ Saddle Horn/ Daniel Drive/
Lexington Pointe Parkway/ Patrick Road - Street Improvements) and schedule a
public hearing to be held on February 4, 2025.
W. It was recommended to APPROVE and AWARD the contract for the purchase of a
replacement fire engine from Fire Safety USA, subject to providing an acceptable
payment and performance bond in a form acceptable to the city attorney.
VII. NEW BUSINESS
A. VARIANCE and CONDITIONAL USE PERMIT – Great River Energy - Great River
Energy/Anson Belcourt- A Variance of 10 feet from the minimum structure
setback of 30 feet from a public right-of-way for the electrical control house
enclosure and A Conditional Use Permit to allow an expansion of a substation
within the Public Facilities zoning district located at 4380 Pilot Knob Road.
City Administrator Miller introduced the item and invited City Planner Schultz to
present additional details, including a location map and staff report.
Anson Belcourt, a field representative from Great River Energy, was available for
questions. He shared details about a landscape plan to address vegetation
concerns in the area. Regarding the easement, Mr. Belcourt stated that a plan is
forthcoming and should be completed within the next 60 days.
Mayor Maguire called for public comment. Hearing none, he returned the discussion
to the council for further questions or comments.
Councilmember Hansen moved, and Mayor Maguire seconded, a motion to approve
a Conditional Use Permit for the expansion of a substation at 4380 Pilot Knob Road
within the Public Facilities zoning district subject to the following conditions:
Aye: 5, Nay: 0; Motion carried.
City Council Meeting Minutes
January 7, 2025
1. If within one year after approval, the variance shall not have been completed or
utilized, it shall become null and void unless a petition for extension has been
granted by the council. Such extension shall be requested in writing at least 30 days
before expiration and shall state facts showing a good faith attempt to complete or
utilize the use permitted in the variance.
2. The applicant shall provide a plan for effective screening of the substation from
public rights-of-way and adjacent residential properties either through installation of
new landscape materials or use of other means, for review and approval by city staff,
prior to release of the CUP for recording.
3. The screening plan shall be implemented in conjunction with the execution of the
project, and no later than May 31, 2027.
Councilmember Hansen motioned and Councilmember Bakken seconded a motion
to approve a Variance of 10 feet from the minimum structure setback of 30 feet from
a public right-of-way for the electrical control house enclosure and A Conditional
Use Permit to allow an expansion of a substation within the Public Facilities zoning
district located at 4380 Pilot Knob Road subject to the following conditions:
Aye: 5, Nay: 0; Motion carried.
1. This Conditional Use Permit shall be recorded at Dakota County within 60 days of
approval by the City Council.
2. This Conditional Use Permit allows an electrical substation as indicated on the
approved Site Plan dated August 2024.
3. The applicant shall provide a plan for effective screening of the substation from
public rights-of-way and adjacent residential properties either through installation of
new landscape materials or use of other means, for review and approval by city staff,
prior to release of the CUP for recording.
4. The screening plan shall be implemented in conjunction with the execution of the
project, and no later than May 31, 2027.
5. The applicant shall apply for a grading permit prior to construction.
City Council Meeting Minutes
January 7, 2025
6. The applicant shall apply for a right-of-way permit prior to construction.
7. The property owner shall provide a well and maintenance easement for the city well
located on the property.
8. The property owner shall provide an access easement for the city well located on the
property in a manner acceptable to the City Attorney.
VIII. OTHER BUSINESS
IX. LEGISLATIVE/INTERGOVERNMENTAL AFFAIRS UPDATE
X. ECONOMIC DEVELOPMENT
XI. ADMINISTRATIVE AGENDA
XII. VISITORS STO BE HEARD (FOR THOSE PERSONS NOT ON THE AGENDA)
XIII. ADJOURNMENT
Councilmember Bakken moved and Councilmember Hansen seconded a motion to
adjourn the meeting.
Aye: 5, Nay: 0; Motion carried.
The meeting was adjourned at 6:58 p.m.
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Date
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Mayor
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City Clerk
01/21/2025