05/20/2024 - Advisory Parks & Recreation Commission• C e e
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MINUTES OF THE REGULAR MEETING OF THE
ADVISORY PARKS AND RECREATION COMMISSION
Monday, May 20; 2024
MINUTES OF MEETING OF MAY 20, 2024
A regular meeting of the Advisory Parks & Recreation Commission (APrC) began at 6:30 p.m. on
Monday, May 20, 2024 at Eagan City Hall. Commission Members present included Member Means,
Member McWilliams, Member Klein, Member Demartelaere, Member Costain, Member Hamlin, and
Member Hassen. Member Palmer was absent. Staff member present was Assistant Director of Parks
and Recreation Jared Flewellen
APPROVAL OF AGENDA
Member Klein asked if there were any changes to the agenda. Assistant Director Flewellen stated there
were none. Member McWilliams moved, Member Hamlin seconded, with all present members voting
in favor to adopt the agenda. Aye: 7 Nay: 0
APPROVAL OF MEETING MINUTES
Member Costain moved to approve the minutes from April 15, 2024 workshop, Member Hassen
seconded, with all present members voting in favor to adopt the minutes. Aye: 7 Nay: 0
No visitors to be heard at this time.
VISITORS TO BE HEARD
PRESENTATION
Introduction of New Members
Assistant Director Flewellen introduced the newly appointed Commissioner Means to the APRC. Means
was appointed to a one year alternate role. Assistant Director Flewellen covered a brief background of
Commissioner Means and then Commissioner Means described his passion for the City of Eagan.
Advisory Parks and Recreation Commission
May 20, 2024
Page 2
Communication and Engagement
Digital Media Manager Sarah Horwath presented on how the Communications and Engagement
Department interacts and assists with the marketing for the Parks and Recreation Department.
Manager Horwath explained the different types of outreached used for the department such as; The
Experience Eagan, Discover Catalog, social media channels, print media and direct emails along with
the effectiveness of each one. Horwath also outlined the engagement process for the Recreation
Facilities Update plan.
OLD BUSINESS
Recreation Facilities and Projects Update
Assistant Director Flewellen presented the current status of the Recreational Facilities Plan in progress,
as well as, the communication plan associated with them. The update included a recap of the last
couple months recent activities regarding the projects as well as a forecasted timeline moving forward.
The projects discussed were the shelter and parking at Goat Hill Park, the Eagan Art House
reconstruction project, and the reinvestment project at ECC.
NEW BUSINESS
Assistant Director Flewellen called for nominations for the three commission positions: Chair, Vice
Chair and Secretary.
Member Klein moved and Member Costain seconded, with all present members voting in favor to
approve Commissioner Palmer for the Chair position. Aye: 7 Nay: 0
Member Klein moved and Member Hamlin seconded, with all present members voting in favor to
approve Commissioner Dernartelaere for the Vice Chair position. Aye: 7 Nay: 0
Member Costain moved and Member Klein seconded with all present members voting in favor to
approve Commissioner McWilliams for the Secretary position. Aye: 7 Nay: 0
ROUNDTABLE
Member Means —Thankful for staff and experiences with them.
Advisory Parks and Recreation Commission
May 20, 2024
Page 3
Member Hamlin — Appreciated Holz Farm Spring Festival and son especially appreciated the bread.
Also went to Hay Lake and had a great fishing experience. Expressed interest in the Thompson Reuters
development plan and would like to conserve the prairie land area.
Member Klein —Thanked Park and Recreation team members for Holz Farm Spring Festival setup.
Member McWilliams — Wanted to thank Adam Schnaible for his advice on landscaping for their
residential lot. Husband was very complimentary of the ECC during his conference.
Member Demartelaere —Thanked Parks team for amazing soccer fields conditions.
Member Costain —Attended Art House ground breaking and found Raku interesting.
DEPARTMENT UPDATES
Assistant Director Flewellen presented highlights from recent and upcoming activities in the Eagan
Parks and Recreation Department.
ADJOURNMENT
After further brief discussion, Member Hamlin moved, Member Hassen seconded with all members
present voting in favor to adjourn the meeting. The meeting was adjourned at 7:35 p.m.
Secretary Date
Not Approved